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P.O. BOX 3130 • CERRITOS, CALIFORNIA 90703-3130 •
PHONE: (562) 860-031 I • CERRITOS.GOV 2008
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Robert A. Lopez, City Manager1Zlq___
Cynthia Nava, City Clerk{faJ
INITIATED BY: Kristin Aguila, Assistant City Manage�
Ryan Carey, Deputy City Managerw� � Annie Hylton, Director of Community and Cultural Service Drew Schneider, Director of Administrative Services
Aaron Benjamin, Information Technology Man�
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Lauren Vargas, Enterprise Services Manager--;tv
DATE: July 27, 2026
SUBJECT: APPROVAL OF ANNUAL PROFESSIONAL SERVICE AND
MAINTENANCE AGREEMENTS FOR FISCAL YEAR 2026-27
BACKGROUND AND FINDINGS
The City maintains a variety of professional service and maintenance agreements that support essential City operations, including records management, information technology services, public safety, and other municipal functions. These services are provided through annual contracts, with funding included in and approved as part of the City's annual budget process.
Consistent with the City Council's adoption of the Fiscal Year 2026-27 Budget and in accordance with the City's Purchasing and Contracting Policy (City Policy 8.03), which requires City Council approval for expenditures exceeding $50,000, staff is presenting the contracts listed below and on the following page, for City Council approval.
Vendor
Advanced Office
Infor Public
Sector, Inc.
Innovative
Interfaces, Inc.
LYNDA P. JOHNSON
MAYOR
Service Budgeted
Amount
Citywide managed print services to support and maintain $83,000 all copiers and printers
Permitting, Planning, and Business License software $65,000 maintenance and support
Integrated Library System (ILS) software support, $79,000 maintenance and subscription to facilitate circulation, cataloging and patron online catalog
MARK E. PULIDO
MAYOR PRO TEM
JENNIFER HONG
COUNCILMEMBER
SOPHIA M. TSE
COUNCILMEMBER
FRANK AURELIO YOKOYAMA
COUNCILMEMBER
7E
1 2
FY 2026-27 Professional Service/Maintenance Agreements
July 27, 2026
Vendor Service
Iron Mountain Citywide off-site storage of records, information, and historical data; Compliance with CA Public Records Act
(CA Gov. Code§ 7290.000 et seq.) and City Policy No.
9.02 - Records Management and Retention Policy
JMG Security Physical security service provider, including access control, intrusion detection and monitoring, and fire alarm monitoring
Microsoft Microsoft 365 Government Suite in support of City unified communication, collaboration, and productivity software for staff
OCLC Cataloging and Metadata, Worldshare ILL, and FirstSearch access and subscriptions for the Cerritos Library to copy, create, and enhance bibliographic records for the library's catalog and to manage interlibrary loans
Servicewear Annua l purchase of uniforms for City staff Apparel, Inc.
Southwest Patrol Supplemental private residential security patrol Spatial Solutions Geographical Information Systems (GIS) projects and & Services application development
Spectrum Citywide fiber optic internet and network communication Enterprise services
(Charter
Communications)
Tyler Annual subscription services for Enterprise Resource Technologies Planning (ERP) and Enterprise Permit and License software
(Vendor name Network Security Operations Center service, including omitted for cyber endpoint security software, 24/7 managed detect and security response, and security monitoring appliance
protection)
(Vendor name Email security to mitigate risks by blocking messages to omitted for cyber stop cyber attacks; security awareness training programs security to educate employees to spot and report threats protection)
Budgeted
Amount
$65,000 $70,000
$141,000 $54,000 $60,000
$297,000 $60,000
$125,000
$292,000 $54,000 $55,000
3 FY 2026-27 Professional Service/Maintenance Agreements July 27, 2026
FISCAL IMPACT
As noted, the funds for the agreements and services listed in this report are included in the approved Fiscal Year 2026-27 Combined Financial Program (City budget). There is no additional financial impact related to City Council approval of staff's recommendation.
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the professional service and maintenance agreements, and/or purchase orders for Fiscal Year 2026-27, as follows:
a. Advanced Office in the amount of $83,000;
b. Infor Public Sector, Inc. in the amount of $65,000;
c. Innovative Interfaces, Inc. in the amount of $79,000; d. Iron Mountain in the amount of $65,000;
e. JMG Security in the amount of $70,000;
f. Microsoft in the amount of $141,000;
g. OCLC in the amount of $54,000;
h. Servicewear Apparel, Inc. in the amount of $60,000;
i. Southwest Patrol in the amount of $297,000;
j. Spatial Solutions & Services in the amount of $60,000; k. Spectrum Enterprise (Charter Communications) in the amount of $125,000; I. Tyler Technologies in the amount of $292,000;
m. (vendor name omitted for cyber security protection) in the amount of $54,000; n. (vendor name omitted for cyber security protection) in the amount of $55,000; and
2. Authorize the City Manager or designee to execute the contracts and/or amendments, up to a 15% contingency per contract, in accordance with the City's Purchasing and Contracting Policy.