01225.0045/919345.1
CITY OF CHINO
ECONOMIC DEVELOPMENT SUBSIDY REPORT
PURSUANT TO GOVERNMENT CODE SECTION 53803
CHINO CITY COUNCIL
PUBLIC HEARING
SEPTEMBER 5, 2023
Legislative Intent
California Government Code Section 53083 is intended to promote transparency and accountability in economic development subsidies, similar to annual financial reporting and local fiscal decisions. The legislation requires that subsidies to local businesses in the amount of $100,000 or more – those intended to increase employment, enhance the local tax base, and attract or retain desirable businesses – be detailed in a written report and placed on an agenda for a public hearing at a regularly scheduled meeti ng. The proposed Third Amendment to Operating Covenant and Restrictive Covenants Affecting Interests in Real Property (“Amendment”) by and between the City of Chino (“City”) and Creative Bus Sales, Inc. (“Creative Bus”) would result in a subsidy to Creative Bus based on a refund of a portion of the City’s sales tax to be generated, in an amount estimated to exceed $100,000 for a six (6) year initial period, with the option to extend by mutual agreement of the City and Creative Bus for two (2) additional two (2)-year periods.
Therefore, this report is intended to satisfy the requirements of Government Code 53083, and is being made available to the public prior to consideration of the proposed Agreement and authorization of the economic development subsidy.
Legal Requirements
In accordance with Government Code Section 53083, the following elements must be addressed in written form, and be made available to the public (including posting on the City’s website) prior to the approval of the proposed economic development subsidy:
1) The name and address of all corporations or any other business entities, except for sole proprietorships, that are the beneficiary of the economic development subsidy, if applicable.
2) The start and end dates and schedule, if applicable, for the economic development subsidy.
3) A description of the economic development subsidy, including the estimated total amount of the expenditure of public funds by, or of revenue lost to, the local agency as a result of the economic development subsidy.
4) A statement of the public purposes for the economic development subsidy.
5) Projected tax revenue to the local agency as a result of the economic development subsidy.
6) Estimated number of jobs created by the economic development subsidy, broken down by full-time, part-time, and temporary positions.
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Proposed Amendment
The City, in an effort to generate additional sales tax revenue, create additional local jobs, and enhance economic vitality, proposes to provide the type of subsidy included in Government Code Section 53083. The City and Creative Bus intend to enter into the Amendment. The Amendment extends the original Operating Covenant and Restrictive Covenants Affecting Interests in Real Property dated December 1, 2001, by and between the City and the predecessor to Creative Bus, T&T Investments, LLC (“T&T”), subsequently amended on or about January 7, 2003 and then again on or about October 1, 2012 (collectively, “Agreement”). On or about May 1, 2015, Creative Bus began leasing the entire site described in the Agreement and consisting of approximately 4.66 acres of land in the City of Chino (“ Site”) from T&T. City wishes to consent to the assignment of the Agreement by the Amendment. Additionally, the Covenant expired as of October 1, 2022 and the City and Creative Bus now wish to provide for the retroactive extension of the Agreement to May 1, 2022, establish new payment periods and set the terms for the City consideration of same. The Agreement, as extended by the Amendment requires Creative Bus to maintain the City of Chino as a point of sale and continuously conduct operations for the sale, leasing, resale, servicing, and repair of buses and shuttle vehicl es and other ancillary uses commonly associated with bus dealerships on the Site during the entire operating period as defined in the Agreement. With the new business model of Creative Bus and their ability to take advantage of California’s goal of an all -electric bus fleet, it is the City’s best interest to retain the business through the Amendment. Creative Bus has operations in Northern California, which gives it options to move if it so desires.
1. The name and address of all corporations or any other business entities, except for sole proprietorships, that are the beneficiary of the economic development subsidy.
The Agreement is with Creative Bus Sales, Inc. , an Indiana Corporation. Creative Bus is the sole beneficiary of the economic development subsidy.
2. The start and end dates and schedule, if applicable, for the economic development subsidy.
Upon City Council approval, t he Agreement is effective retroactive to May 1, 2022 and continuing for 6 years, with 2 extension options of 2 years each upon the mutual approval of the parties, for a total potential additional term of 10 years, ending May 2032.
3. A description of the economic development subsidy, including the estimated total amount of the expenditure of public funds by, or of revenue lost to, the local agency as a result of the economic development subsidy.
The economic development subsidy is for the City to maintain the right to receive the first $75,000 of sales tax revenue and a tiered sharing structure over a 6 year period from 40% in years 1 and 2 to 35% in years 3 and 4 and 30% in years 5 and 6. Revenues are dependent on sales volumes, with no minimum or maximum amount of subsidy to be paid beyond the aforementioned sales tax revenue sharing percentage.
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4. Obligations of Creative Bus.
A. Continuously operate, or cause and allow for the continuous operation of Creative Bus at the Site throughout the term of the Amendment, as may be extended.
B. Operate with inventory and sales personnel sufficient to satisfy and respond to customer demand and, in compliance with Government Code Section 53084.5, shall designate said property on its sales tax statem ents as the point -of-sale for all sales transactions generated from or arising out of the business conducted on the subject property.
C. Maintain, or cause maintenance of said property to the standards and regulations of the Chino Municipal Code, at the company’s own expense.
D. Carry out the operation of the business of the sale, leasing, resale, servicing, and repair of buses and shuttle vehicles and other ancillary uses commonly associated with bus dealerships in substantial conformity with applicable laws, ordinances, statutes, codes, rules, regulations, orders and decrees of the United States, the State of California, San Bernardino County, and the City of Chino.
E. Maintain continued possession of valid City of Chino Business License, and Sales & Use Tax Permit from the State of California Board of Equalization.
5. A statement of the public purposes for the economic development subsidy.
The proposed Amendment is consistent with City’s economic development goals and objectives, and is in the best interest of the general public. Specifically, the following public purposes are achieved:
A. Retaining a sales tax revenue producer in the City of Chino, increased sales tax revenue to the City, which ultimately funds essential City services while securing the City’s long-term financial stability.
B. Creating and/or retaining jobs in the community, thereby stimulating further generation of sales tax revenue and increased demand for local housing, goods, and services.
C. Provide enhanced and increased vitality to property along a commercial corridor, making it a more appealing, economically -vital destination for buyers of the products or services provided by Creative Bus.
D. The proposed Amendment will encourage the long -term viability of a significant bus sales and repair business in the City and a significant producer of sales tax revenue.
That revenue will support the City’s General Fund, from which the City funds essential services such as public safety, recreation, infrastructure, etc. Since the dissolution of Redevelopment Agencies throughout the State of California since 2012, the City has been forced to be increasingly creative in its attempts to attract, retain or expand new revenue -generating businesses to the community. The proposed 402
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Amendment, through a covenant retaining an important sales tax generating use and creation of additional on -site employment, advances the City’s economic development goals and thus achieves a considerable public purpose.
6. The projected tax revenue to the local agency as a result of the economic development subsidy.
The City anticipates that the retention of Creative Bus within the City will result in an approximate retention of annual sales tax revenue in the amount of $ 200M through the initial term of the Amendment. T he City will also continue to receive approximately $1,254.00 in business license tax from Creative Bus.
7. The estimated number of jobs created by the economic development subsidy, broken down by full-time, part-time, and temporary positions.
The retention of Creative within the City is anticipated to result in the retention of 75 jobs currently at the dealership over the term of the agreement. 403
MEMORANDUM
CITY OF CHINO
HUMAN RESOURCES DEPARTMENT
CITY COUNCIL MEETING DATE: SEPTEMBER 5, 2023
TO: LINDA REICH, CITY MANAGER
FROM: GERIANN KINGSLAN, DIRECTOR OF HUMAN RESOURCES
SUBJECT
..titl e
Approve the i ntroduction of Ordinance No. 2023 -018 Amending Chapter 2.52 of the Chino Municipal Code pertaining to Holidays.
..end
RECOMMENDATION
..recommendation
Approve the Introduction of Ordinance No. 2023 -018, pertaining to the designation of specific holidays upon which public offices and buildings of the City of Chino will be closed, to be read by title and number only and waive further reading of the Ordinance. ..body
FISCAL IMPACT
The cost of was included in the adopted Fiscal Year 2023-2024 budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
Responsible Long-Range Planning
Exemplary Leadership
Revenue:
Expenditure:
Transfer In: Transfer Out:
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CITY COUNCIL MEETING DATE: SEPTEMBER 5, 2023
SUBJECT: APPROVE THE INTRODUCTION OF ORDINANCE NO. 2023 -018 AMENDING CHAPTER 2.52 OF THE CHINO MUNICIPAL CODE PERTAINING TO HOLIDAYS.
PAGE: 2
BACKGROUND
City Council authorized a change to the designated holiday schedule to include Christmas Eve and New Year’s Eve and the closure of City facilities, with exception of the Police Department, to become effective Fiscal Year 2023-24 as part of the labor negotiation agreements.
The change also included the closure of City Hall, with the exception of essential services, between the Christmas and New Year’s Holiday, to be authorized by the City Council on an annual basis.
ISSUES/ANALYSIS
In order to enact this provision, the City must amend Ordinance No. 2019-014, Section 2.52.020 of the City of Chino Municipal Code.
Attachment: Ordinance No. 2023-018
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ORDINANCE NO. 2023-018
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO,
CALIFORNIA, AMENDING ORDINANCE NO. 2019 -014, SECTION
2.52.020, OF THE CHINO MUNICIPAL CODE DESIGNATING
SPECIFIC HOLIDAYS UPON WHICH NON- SAFETY PUBLIC
OFFICES AND BUILDINGS OF THE CITY OF CHINO SHALL BE
CLOSED
WHEREAS, the City of Chino has adopted an ordinance designating specific holidays upon which non-safety public offices and buildings of the City of Chino will be closed; and
WHEREAS, by this ordinance, the City Council authorized a change to the designated holiday schedule to include Christmas Eve and New Year’s Eve and the closure of City facilities, to become effective in Fiscal Year 23/24 as part of the labor negotiations agreements; and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHINO DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.
Section 2. Section 2.52.020 of the Chino Municipal Code shall read as follows:
A. Non-safety public offices and buildings of the City of Chino shall not be open on the following holidays:
(a) New Year's Day
(b) Martin Luther King Day
(c) Presidents' Day
(d) Memorial Day
(e) Independence Day
(f) Labor Day
(g) Veterans' Day
(h) Thanksgiving Day
(i) Day after Thanksgiving
(j) Christmas Eve
(k) Christmas Day
(l) New Year’s Eve
B. If one of the above- designated holidays falls on Saturday, the preceding Friday will be observed as a holiday.
C. If one of the above-designated holidays falls on Sunday, the following Monday will be observed as a holiday.
D. The City Council reserves the right to close non-safety public offices and buildings of the 406
Ordinance No. 2023-018
City of Chino between Christmas Eve and New Year’s Day in any given year. Such action may be taken by the City Council before the applicable period without the need to amend this section.
E. Non-safety public offices and buildings of the City of Chino will be open on all other workdays not described in Section 2.A., and all other workdays will not be deemed holidays for which employees of the City of Chino shall be compensated. Any other workday, whether such day is designated as a holiday in the Government Code or elsewhere, will not be a compensable day for the employees of the City of Chino, except that special holidays, if proclaimed by the President of the United States and the Governor of California, may be declared by the City Council at a public meeting without the need to
amend this section. If said special holiday is proclaimed by the Mayor, compensation of employees shall be treated as other holidays.
Section 2. The City Clerk will certify to the passage and adoption of this Ordinance and shall cause the same to be published in the Chino Champion, a newspaper of general circulation in the City, in accordance with the provisions of the California Government Code.
Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have enacted this Ordinance and each section, subsection, sentence, clause or phrase hereof irrespective of any such determination of invalidity.
ADOPTED THIS 19th DAY OF SEPTEMBER 2023.
______________________________
EUNICE M. ULLOA, MAYOR
ATTEST:
____________________________
NATALIE GONZAGA, CITY CLERK
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Ordinance No. 2023-018
City of Chino )
County of San Bernardino ) §
State of California )
I, Natalie Gonzaga, City Clerk of the City of Chino, do hereby certify that the foregoing Ordinance 2023-018 was duly adopted by the City Council at a regular meeting held on the 19th day of September 2023, by the following votes:
AYES:
NOES:
ABSENT:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
NATALIE GONZAGA, CITY CLERK
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MEMORANDUM
CITY OF CHINO
COMMUNITY SERVICES DEPARTMENT
CITY COUNCIL MEETING DATE: SEPTEMBER 5, 2023
TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS &
RECREATION
SUBJECT
..titl e
Approve a Contract with Ice-America in the amount of $446,801 for a Portable Ice -Skating Rink Services.
..end
RECOMMENDATION
..recommendation
1) Approve a contract with Seaside Ice, LLC dba Ice-America in the amount of $446,801 for the services of a portable outdoor ice-skating rink and ancillary equipment, and (2) authorize the City Manager to execute all necessary documents on behalf of the City.
..body
FISCAL IMPACT
Sufficient funds are included in the FY 2023-24 Adopted Budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
Positive City Image
Superior Customer Service
Revenue: : 3308140-58000-N8078
Expenditure: 3308140-43650-N8078
Transfer In: Transfer Out:
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CITY COUNCIL MEETING DATE: SEPTEMBER 5, 2023
SUBJECT: APPROVE A CONTRACT WITH ICE -AMERICA IN THE AMOUNT OF $446,801 FOR A PORTABLE ICE-SKATING RINK SERVICES.
PAGE: 2
BACKGROUND
The Community Services, Parks & Recreation Department included in fiscal year 2023 -24 a new “Chino on Ice” Program. This program will consist of an ice -skating rink for all ages. The ice-skating rink will be revea led at the annual Tree Lighting event and remain open for five weeks. The rink size is 66’ x 36’ and can accommodate 80 skaters per hour per session and will feature glowing ice under the stars surrounded by holiday lights and festive décor. Holiday classic music will also be playing for participants to enjoy. It will be located at the City of Chino Civic Center County parking lot. This event will begin a holiday tradition for the Chino community.
ISSUES/ANALYSIS
Staff found that there are only four vendors who can provide ice skating rink rentals in Southern California. Staff reached out to the four vendors and found that three vendors were unable to meet the City’s needs. These vendors cannot provide a water source to operate the rink and one vendor has a minimum reservation of 7-weeks.
Perfect Parties Entertainment Group Cannot provide water source or 5-week duration
Emerald Events Uses synthetic rink, cannot provide water source or 5-week duration
Magic Ice USA Will only provide for 7-week duration
Staff recommends awarding to Ice-America as the most responsive and responsible bidder.
Ice-America has been providing ice rink services since 2008. They have provided services to the city of Temecula and city of Santa Ana. Staff has reached out to both cities and have received only positive comments regarding the contractor and their services. Their services include production of the ice rink, maintenance, staffing, lighting, and all related equipment.
Ice-American is the only vendor that can meet the needs of the City by providing real ice and a water source to operate the rink for the 5-week duration.
Sufficient revenue is budgeted to cover the expense of the ice rink rental and consists of pre - sale a nd onsite sales of wristbands for each 60 -minute skating session, skating aid rentals, private event rentals, sponsorships, and weekend food vendor booth participation fees.
Attachment – Agreement with Ice-America
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ProjectName/No; ContractN0.:
ProjectManager: Approved:
AGREEMENTFORSERVICES
BETWEENTHECITYOECHINOAND
SEASIDEICE,LLCDBAICE-AMERICA
THISAGREEMENTFORSERVICES(herein"Ag1‘ccmcnt”)i9madeandenteredinto this5‘“dayofSeptember2023(“El‘l‘eelivcDate”)byandbetweentheCityOl‘Chino,aCalitbrnia municipalcorporation(“City”)andSeasideIce.LLCdbalee-America.aCalifornialimited liabilitycompany(“Consultant”).CityandConsultantmaybereferredtoindividuallyas“Party” orcollectivelyas“Parties.”
RECITALS
A. Cityhassoughtthepertbrmaneeol‘theservicesdefinedanddescribedparticularly inArticlelol‘thisAgreement.
B. ConsultanLfollowingsubmissionofaproductionpricelistfortheperformanceof theservicesdefinedanddescribedparticularlyinArticlelol‘thisAgreement,wasselectedby theCityt0performthoseservices.
C. PursuanttotheCityofChino’sMunicipalCode,Cityhasauthoritytoenterinto andexecutethisAgreement.
D. ThePartiesdesiretoformalizetheselectionofConsultantforperformanceof thoseservicesdefinedanddescribedparticularlyinArticlelofthisAgreementanddesirethat thetermsofthatperformancebeasparticularlydefinedanddescribedherein.
OPERATIVEPROVISIONS
NOW,THEREFORE,inconsiderationofthemutualpromisesandcovenantsmadeby thePattiesandcontainedhereinandotherconsideration,thevalueandadequacyofwhichare herebyacknowledged,thepartiesagreeasfollows:
ARTICLE1.SERVICESOFCONSULTANT
1.]Scopeot‘Services.
IncompliancewithalltermsandconditionsofthisAgreement,theConsultantshall providethoseservicesspecifiedinthe“ScopeofServices”attachedheretoasExhibit“A”and incorporatedhereinbythisreference,whichmaybereferredtohereinasthe"services”or“work”hereunder.AsamaterialinducementtotheCityenteringintothisAgreement Consultantrepresentsandwarrantsthatithasthequalifications.experience,andfacilities necessarytoproperlyperformtheservicesrequiredtinderthisAgreementinathorough, competent,andprofessionalmanner,andisexperiencedinperformingtheworkandservices contemplatedherein.Consultantshallatalltimesfaithfully,competentlyandtothebestofits ability.experienceandtalent,performallservicesdescribedherein.Consultantcovenantsthatit shallfollowthehighestprofessionalstandardsinperlbrmingtheworkandservicesrequired hereunderandthatallmaterialswillbebothofgoodqualityaswellasfitforthepurpose ui:ziown/mom2 (LongForm)
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intended.ForpurposesofthisAgreement,thephrase“highestprofessionalstandards”shall meanthosestandardsofpracticerecognizedbyoneormorefirst—classfirmsperformingsimilar workundersimilarcircumstances.
1.2Consultant’sProposal.
TheScopeofServicesshallincludethescopeofworkincludedinConsultant‘sproposal, whichshallbeincorporatedhereinbythisreferenceasthoughfullysetforthherein.Intheevent ofanyinconsistencybetweenthetermsofsuchproposalandthisAgreement,thetermsofthis Agreementshallgovem.
1.3CompliancewithLaw.
Consultantshallkeepitselfinformedconcerning.andshallrenderallserviceshereunder inaccordancewith.allordinances,resolutions.statutes.rules.andregulationsoftheCityand anyFederal.Stateorlocalgovernmentalentityhavingjurisdictionineffectatthetimeserviceis rendered.
1.4CaliforniaLaborLaw.
IftheScopeofServicesincludesany“publicwork”or"maintenancework.”asthose termsaredefinedinCaliforniaLaborCodeSection1720e1seq.andCaliforniaCodeof Regulations.Title8.Section16000etseq..andifthetotalcompensationis$1.000ormore.
Consultantshallpayprevailingwagesforsuchworkandcomplywiththerequirementsin CaliforniaLaborCodesection1770etseq.and1810e1seq.andallotherapplicablelaws.as theypertaintosuchwork.includingthefollowingrequirements:
(a)DIRMonitoringandEnforcement.Thepublicworkand/ormaintenance workperformedtinderthisAgreementshallbesubjecttocompliancemonitorinaand enforcementbytheDepartmentofIndustrialRelations(‘QDIR").Consultantshallpostjgbsite notices.asprescribedbyregulation.
(b)PrevailingWages.Consultantshallpayprevailingwagestotheextent requiredbyLaborCodeSection1771.PursuanttoLaborCodeSection1773.2.copiesofthe prevailingrateofperClientwagesareonfileatCityHallandwillbemadeavailabletoany interestedpartyonrequest.ByinitiatinganyworkunderthisAgreement.Consultant acknowledgesreceiptofacopyoftheDIRdeterminationoftheprevailingrateofperdiem wages.andConsultantshallpostacopyofthesameateachjobsitewhereworkisperformed tinderthisAgreement.
(c)PenaltvforFailuretoPavPrevailingWages.Consultantshallcomply withandbeboundbytheprovisionsofLaborCodeSections1774and1775concerningthe paymentofprevailingratesofwagestoworkersandthepenaltiesforfailuretopayprevailing wages.TheConsultantshall.asapenaltytotheCity.forfeittwohundreddollars($200)foreach calendarday.orportionthereof.foreachworkerpaidlessthantheprevailingratesasdetermined bytheDIRfortheworkorcraftinwhichtheworkerisemployedforanypublicworkdone pursuanttothisAgreementbyConsultantorbyanysubcontractor. [v01225(MOI/8636042
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(d)PavrollRecords.Consultantshallcomplywithandbeboundbythe provisionsofLaborCodeSectionI776.whichrequiresConsultantandeachsubcontractorto:
keepaccuratepayrollrecordsandverifysuchrecordsinwritingunderpenaltyofperjury.as specifledinSection1776;certifyandmakesuchpayrollrecordsavailableforinspectionas providedbySection1776:andinfomitheCityofthelocationoftherecords. (e) Apprentices.Consultantshallcomplywithandbeboundbythe provisionsofLaborCodeSections1777.5.1777.6,and1777.7andCalifomiaCodeof RegulationsTitle8,Section200etseq.concerningtheemploymentofapprenticesonpublic worksprojects.Consultantshallberesponsibleforcompliancewiththeseaforementioned Sectionsforallapprenticeableoccupations.Priort0commencingworktinderthisAgreement, ConsultantshallprovideCitywithacopyoftheinformationsubmittedt0anyapplicable apprenticeshipprogram.Withinsixty(60)daysafterconcludingworkpursuanttothis Agreement.ConsultantandeachofitssubcontractorsshallsubmittotheCityaverified statementofthejourneymanandapprenticehoursperformedtinderthisAgreement. (t)Eight—HourWorkdav.Consultantacknowledgesthateight(8)hourslabor constitutesalegalday'swork.ConsultantshallcomplywithandbeboundbyLaborCode Section1810.
(g)PenaltiesforExcessl-lours.Consultantshallcomplywithandbebound bytheprovisionsofLaborCodeSection1813concerningpenaltiesforworkerswhoworkexcess hours.TheConsultantshall.asapenaltytotheCity.forfeittwenty-fivedollars($25)foreach workeremployedintheperformanceofthisAgreementbytheConsultantorbyany subcontractorforeachcalendardayduringwhichsuchworkerisrequiredorpermittedtowork morethaneight(8)hoursinanyonecalendardayandforty(40)hoursinanyonecalendarweek inviolationoftheprovisionsofDivision2.Part7.Chapterl.Article3oftheLaborCode.
PursuanttoLaborCodesection1815.workperformedbyemployeesofConsultantinexcessof eight(8)hoursperday,andforty(40)hoursduringanyoneweekshallbepermitteduponpublic workuponcompensationforallhoursworkedinexcessof8hoursperdayatnotlessthanone andone-half(1‘/:)timesthebasicrateofpay.
(h)Workers‘Compensation.CaliforniaLaborCodeSections1860and3700 providethateveryemployerwillberequiredtosecurethepaymentofcompensationtoits employeesifithasemployees.ByexecutingthisAgreement.andinaccordancewiththe provisionsofCaliforniaLaborCodeSection1861.Consultantcertifiesasfollows:
“IamawareoftheprovisionsofSection3700oftheLaborCodewhichrequire everyemployertobeinsuredagainstliabilityforworkers'compensationorto undertakeself—insuranceinaccordancewiththeprovisionsofthatcode.andlwill complywithsuchprovisionsbeforecommencingtheperformanceoftheworkof thiscontract."
(i)Consultant‘sResponsibilityforSubcontractors.Foreverysubcontractor whowillperformworkunderthisAgreementConsultantshallberesponsibleforsuch subcontractor’scompliancewithDivision2,Pan7Chapter1(commencingwithSection1720) oftheCaliforniaLaborCodeandshallmakesuchcompliancearequirementinanycontractwith anysubcontractorforworkunderthisAgreement.Consultantshallberequiredtotakeallactions .,Ul225000l38636042 J
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necessarytoenforcesuchcontractualprovisionsandensuresubcontractor’scompliance. includingwithoutlimitation.conductingareviewofthecertifiedpayrollrecordsofthe subcontractoronaperiodicbasisoruponbecomingawareofthefailureofthesubcontractorto payhisorherworkersthespecifiedprevailingrateofwages.Consultantshalldiligentlytake correctiveactiontohaltorrectifyanysuchfailurebyanysubcontractor.
1.5Licenses,Permits,FeesandAssessments.
Consultantshallobtainatitssolecostandexpensesuchlicenses.permitsandapprovals asmayberequiredbylawfortheperformanceoftheservicesrequiredbythisAgreement.
Consultantshallhavethesoleobligationtopayforanyfees.assessmentsandtaxes,plus applicablepenaltiesandinterest.whichmaybeimposedbylawandarisefromorarenecessary fortheConsultant’sperformanceoftheservicesrequiredbythisAgreement.andshall indemnify.defendandholdharmlessCity,itsofficers.employeesoragentsofCity.againstany suchfees.assessments.taxes.penaltiesorinterestlevied,assessedorimposedagainstCity hereunder,
1.6FamiliaritvwithWork.
ByexecutingthisAgreement.ConsultantwarrantsthatConsultant(i)hasthoroughly investigatedandconsideredthescopeofservicestobeperformed.(ii)hascarefullyconsidered howtheservicesshouldbeperformed,and(iii)fullyunderstandsthefacilities.difficultiesand restrictionsattendingperformanceoftheservicesunderthisAgreement.Iftheservicesinvolve workuponanysite.ConsultantwarrantsthatConsultanthasorwillinvestigatethesiteandisor willbefullyacquaintedwiththeconditionsthereexisting.priortocommencementofservices hereunder.ShouldtheConsultantdiscoveranvlatentorunknownconditions.whichwill materiallyaffecttheperformanceoftheserviceshereunder.Consultantshallimmediatelyinform theCityofsuchfactandshallnotproceedexceptatConsultant‘sriskuntilwritteninstructions arereceivedfromtheProjectManager.
1.7SoftwareandComputerServices.
IftheScopeofServicesincludestheprovisionand/orinstallationofanysoftware. computersystem.orothercomputertechnology.Consultantrepresentsandwarrantsthatithas inspectedtheCity‘scurrentinfrastructure.equipment.computersystemandsoftwareandthatthe software.computersystem.orothercomputertechnologyprovidedand/orinstalledby ConsultantunderthisAgreementiscompatible.andshallbefullyfunctional.withsuch infrastructure.equipment.computersystemandsoftwareoftheCity.Consultantacknowledges thattheCityisrelyingontherepresentationbyConsultantasamaterialconsiderationinentering intothisAgreement.
1.8CareofWork.
TheConsultantshalladoptreasonablemethodsduringthelifeoftheAgreementto furnishcontinuousprotectiontothework.andtheequipment.materials,papers.documents. plans,studiesand/orothercomponentsthereoftopreventlossesordamages.andshallbe responsibleforallsuchdamages.topersonsorproperty.untilacceptanceoftheworkbyCity. exceptsuchlossesordamagesasmaybecausedbyCity‘sownnegligence. [>1225{'001/8630042 4
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1.9FurtherResponsibilitiesofParties.
Bothpartiesagreetousereasonablecareanddiligencetoperformtheirrespective obligationsunderthisAgreement.Bothpartiesagreetoactingoodfaithtoexecuteall instruments,preparealldocumentsandtakeallactionsasmaybereasonablynecessarytocarry outthepurposesofthisAgreement.Unlesshereafterspecified.neitherpartyshallberesponsible fortheserviceot‘theother.
1.10AdditionalServices.
CityshallhavetherighttsubjecttostatelawandtheCity‘sMunicipalCode,atanytime duringtheperformanceoftheservices,withoutinvalidatingthisAgreement,toorderextrawork beyondthatspecifiedintheScopeofServicesormakechangesbyaltering,addingtoor deductingfromsaidwork.Nosuchextraworkmaybeundertakenunlessawrittenorderisfirst givenbytheProjectManagertotheConsultant,incorporatingthereinanyadjustmentin(i)the ContractSumt‘ortheactualcostsoftheextrawork.and/or(ii)thetimetoperformthis Agreement.whichsaidadjustmentsaresubjecttothewrittenapprovaloftheConsultant.Any increaseincompensationforextraworkshallrequiretheapprovalofCityCouncilunlessthe CityCouncilhaspreviouslyauthorizedtheCityManagertoapproveanincreaseincompensation andtheamountoftheincreasedoesnotexceedsuchauthorization.ltisexpresslyunderstoodby ConsultantthattheprovisionsofthisSectionshallnotapplytoservicesspecificallysetforthin theScopeofServices.Consultantherebyacknowledgesthatitacceptstheriskthattheservices tobeprovidedpursuanttotheScopeofServicesmaybemorecostlyortimeconsumingthan ConsultantanticipatesandthatConsultantshallnotbeentitledtoadditionalcompensation therefor.Citymayinitssoleandabsolutediscretionhavesimilarworkdonebyother contractors.NoclaimsforanincreaseintheContractSumortimeforperformanceshallbevalid unlesstheproceduresestablishedinthisSectionarefollowed.
1.11SpecialRequirements.
AdditionaltermsandconditionsofthisAgreement.ifany.whicharemadeaparthereof aresetforthinthe"SpecialRequirements“attachedheretoasExhibit“B“andincorporated hereinbythisreference.IntheeventofaconflictbetweentheprovisionsofExhibit“B“andany otherprovisionsofthisAgreement,theprovisionsofExhibit“B"shallgovem.
ARTICLE2.COMPENSATIONANDMETHODOFPAYMENT.
2.1ContractSum.
SubjecttoanylimitationssetforthinthisAgreement.CityagreestopayConsultantthe amountsspecifiedinthe“ScheduleofCompensation”attachedheretoasExhibit“C“and incorporatedhereinbythisreference.Thetotalcompensation.includingreimbursementfor actualexpenses.shallnotexceedFourHundredForty-SixThousandEightHundredOneDollars andZeroCents($446801.00)(the“ContractSum").unlessadditionalcompensationisapproved pursuanttoSection1.10.
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2.2 MethodofCompensation.
Themethodofcompensationmayinclude:(i)alumpsumpaymentuponcompletion;(ii) paymentinaccordancewithspecifiedtasksorthepercentageofcompletionoftheservices.less contractretention;(iii)paymentfortimeandmaterialsbasedupontheConsultant‘sratesas specifiedintheScheduleofCompensation‘providedthat(a)timeestimatesareprovidedforthe performanceofsubtasks,(b)contractretentionismaintained.and(c)theContractSumisnot exceeded:or(iv)suchothermethodsasmaybespecifiedintheScheduleofCompensation.
2.3ReimbursableExpenses.
Compensationmayincludereimbursementforactualandnecessaryexpendituresfor reproductioncosts.telephoneexpenses,andtravelexpensesapprovedbytheProjectManagerin advance.oractualsubcontractorexpensesofanapprovedsubcontractorpursuanttoSection4,5. andonlyifspecifiedintheScheduleofCompensation.TheContractSumshallincludethe attendanceofConsultantatallprojectmeetingsreasonablydeemednecessarybytheCity.
CoordinationoftheperformanceoftheworkwithCityisacriticalcomponentoftheservices.If Consultantisrequiredtoattendadditionalmeetingstofacilitatesuchcoordination,Consultant shallnotbeentitledtoanyadditionalcompensationforattendingsaidmeetings.
2.4 Invoices.
EachmonthConsultantshallfurnishtoCityanoriginalinvoiceforallworkperformed andexpensesincurredduringtheprecedingmonthinaformapprovedbyCity‘sDirectorof Finance.BysubmittinganinvoiceforpaymenttinderthisAgreement.Consultantiscertifying compliancewithallprovisionsoftheAgreement.ConsultantshallnotinvoiceCityforany duplicateservicesperformedbymorethanoneperson.
include:
Allinvoicesshallbesubmittedbyemailtoap@citvofchino.orgEachinvoiceisto (a)Lineitemsforallpersonneldescribingtheworkperformed.thenumberof hoursworked.andthehourlyrate.
(b)Lineitemsforallmaterialsandequipmentproperlychargedtothe Services.
(c)Lineitemsforallotherapprovedreimbursableexpensesclaimed,with supportingdocumentation.
(d)Lineitemsforallapprovedsubcontractorlabor.supplies.equipment. materials.andtravelproperlychargedtotheServices.
lfthisAgreementrequiresprevailingwages.perSection1.40fthe Agreement.allinvoicesshallincludeacopyofConsultant’sCertified PayrollandproofthatCertifiedPayrollhasbeensubmittedtotheDIR.
Consultantshallalsosubmitalistoftheprevailingwageratesforall employeesandsubcontractorsprovidingservicesunderthisAgreement.as applicable.withConsultant‘sfirstinvoice.Iftheserateschangeatany (H325mmtxosbm2 6
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timeduringthetermoftheAgreement‘Consultantshallsubmitanewlist ofratcstotheCitywithitsfirstinvoicefollowingtheeffectivedateofthe ratechange.
CityshallindependentlyrevieweachinvoicesubmittedbytheConsultantt0determine whethertheworkperformedandexpensesincurredareincompliancewiththeprovisionsofthis Agreement.ExceptastoanychargesforworkperformedorexpensesincurredbyConsultant whicharedisputedbyCity.orasprovidedinSection7.3.Citywilluseitsbesteffortstocause Consultanttobepaidwithinforty—five(45)daysofreceiptofConsultant‘scorrectand undisputedinvoice:however.ConsultantacknowledgesandagreesthatduetoCitywarrantrun procedures.theCitycannotguaranteethatpaymentwilloccurwithinthistimeperiod.Inthe eventanychargesorexpensesaredisputedbyCity,theoriginalinvoiceshallberetumedbyCity toConsultantforcorrectionandresubmission.ReviewandpaymentbyCityforanyinvoice providedbytheConsultantshallnotconstituteawaiverofanyrightsorremediesprovided hereinoranyapplicablelaw.
2.5Waiver.
PaymenttoConsultantforworkperformedpursuanttothisAgreementshallnotbe deemedtowaiveanydefectsinworkperformedbyConsultant.
2.6 Contingency0fFunds.
ConsultantacknowledgesthatfundingorportionsoffundingforthisAgreementmaybe contingentuponStatebudgetapproval:receiptoffundsfrom.and/orobligationoffundsbythe StateofCaliforniatoCitv:orinclusionofsufficientfundingfortheserviceshereunderinthe budgetapprovedbyChinoCityCouncilforeachfiscalyearcoveredbythisAgreement.lfsuch approval.fundingorappropriationsarenotforthcoming.orareotherwiselimited.Citymay immediatelyterminateormodifythisAgreementwithoutpenalty.
ARTICLE3.PERFORMANCESCHEDULE
3.1TimeofEssence.
TimeisoftheessenceintheperformanceofthisAgreement.
3.2ScheduleofPerformance.
ConsultantshallcommencetheservicespursuanttothisAgreementuponreceiptofa writtennoticetoproceedandshallperformallserviceswithinthetimeperiod(s)establishedin the“ScheduleofPerformance"attachedheretoasExhibit“D"andincorporatedhereinbythis reference.WhenrequestedbytheConsultant.extensionstothetimeperiod(s)specifiedinthe ScheduleofPerformancemaybeapprovedinwritingbytheProjectManagerbutnotexceeding onehundredeighty(180)dayscumulatively.
3.3ForceMaieure.
Thetimeperiod(s)specifiedintheScheduleofPerformanceforperformanceofthe servicesrenderedpursuanttothisAgreementshallbeextendedbecauseofanydelaysdueto l]l2250001,8636042 7
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unforeseeablecausesbeyondthecontrolandwithoutthefaultornegligenceoftheConsultant. including,butnotrestrictedto?actsofGod0rofthepublicenemy.unusuallysevereweather. fires.earthquakes,floods,epidemics.quarantinerestrictions,riots.strikes.freightembargoes. wars.litigation.and/oractsofanygovernmentalagency.includingtheCity.iftheConsultant shallwithinten(10)daysofthecommencementofsuchdelaynotifytheProjectManagerin writingofthecausesofthedelay.TheProjectManagershallascertainthefactsandtheextentof delay.andextendthetimeforperformingtheservicesfortheperiodoftheenforceddelaywhen andifinthejudgmentoftheProjectManagersuchdelayisjustified.TheProjectManager‘s determinationshallbefinalandconclusiveuponthepartiestothisAgreement.Innoeventshall Consultantbeentitledt0recoverdamagesagainsttheCityforanydelayintheperformanceof thisAgreement.howevercaused.Consultant’ssoleremedvbeingextensionoftheAgreement pursuanttothisSection.
3.4Term.
UnlessearlierterminatedinaccordancewithArticle7ofthisAgreement.thisAgreement shallcontinueinfullforceandeffectuntilcompletionoftheservices,whichshallbenolater thanDecember31.2023,exceptasotherwiseprovidedintheScheduleofPerformance (Exhibiti‘D").
ARTICLE4.COORDINATIONOFWORK
4.1 RepresentativesandPersonnelofConsultant.
ThefollowingprincipalofConsultant("Principal”)isherebydesignatedasbeingthe principalandrepresentativeofConsultantauthorizedtoactinitsbehalfwithrespecttothework specifiedhereinandmakealldecisionsinconnectiontherewith:
ScottWilliams ChiefExecutiveOfficer
(Name) (Title)
Itisexpresslyunderstoodthattheexperience.knowledge.capabilityandreputationofthe foregoingprincipalwasasubstantialinducementforCitytoenterintothisAgreement.
Therefore.theforegoingprincipalshallberesponsibleduringthetermofthisAgreementfor directingallactivitiesofConsultantanddevotingsufficienttimetopersonallysupervisethe serviceshereunder.AllpersonnelofConsultant,andanyauthorizedagents.shallatalltimesbe tindertheexclusivedirectionandcontrolofthePrincipal.ForpurposesofthisAgreement,the foregoingPrincipalmaynotbereplacednormaytheirresponsibilitiesbesubstantiallyreduced byConsultantwithouttheexpresswrittenapprovalofCity.Additionally.Consultantshall utilizeonlycompetentpersonneltoperformservicespursuanttothisAgreement.Consultant shallmakeeveryreasonableefforttomaintainthestabilitvandcontinuityofConsultant‘sstaff andsubcontractors.ifany.assignedtoperformtheservicesrequiredunderthisAgreement.
ConsultantshallnotifyCityofanychangesinConsultant‘sstaffandsubcontractors.ifany. assignedtoperformtheservicesrequiredunderthisAgreement.priortoandduringanysuch performance.
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4.2 StatusofConsultant.
Consultantshallhavenoauthorityt0bindCityinanymanner.ortoincuranyobligation debtorliabilityofanykindonbehalfoforagainstCity.whetherbycontractorotherwise,unless suchauthorityisexpresslyconferredunderthisAgreementorisotherwiseexpresslyconferredin writingbyCity.ConsultantshallnotatanytimeorinanymannerrepresentthatConsultantor anyofConsultant’sofficers.employees.oragentsareinanymannerofficials.officers. employeesoragentsofCity.NeitherConsultant,noranyofConsultant‘sofficers.employeesor agents.shallobtainanyrightstoretirement,healthcareoranyotherbenefitswhichmay otherwiseaccruetoCity’semployees.ConsultantexpresslywaivesanyclaimConsultantmay havetoanysuchrights.
4.3ProiectManager.
TheProjectManagershallbeMayraPratt.CommunityServices.Parks& Recreation Manager.oranyotherpersonasmaybedesignatedbytheProjectManager.ltshallbethe Consultant’sresponsibilitytoassurethattheProjectManageriskeptinformedoftheprogressof theperformanceoftheservicesandtheConsultantshallreferanydecisionswhichmustbemade byCitytotheProjectManager.Unlessotherwisespecifiedherein,anyapprovalofCityrequired hereundershallmeantheapprovaloftheProjectManager.TheProjectManagershallhave authority.ifspecifiedinwritingbytheCityManager.tosignalldocumentsonbehalfoftheCity requiredhereundertocarryoutthetermsofthisAgreement.
4.4 IndependentConsultant.
NeithertheCitynoranyofitsemployeesshallhaveanycontroloverthemanner.mode ormeansbywhichConsultant,itsagentsoremployees.performtheservicesrequiredherein. exceptasotherwisesetforthherein.Cityshallhavenovoiceintheselection.discharge. supervisionorcontrolofConsultant‘semployees.servants.representativesoragents,orinfixing theirnumber,compensationorhoursofservice.Consultantshallperformallservicesrequired hereinasanindependentcontractorofCityandshallremainatalltimesastoCityawholly independentcontractorwithonlysuchobligationsasareconsistentwiththatrole.Consultant shallnotatanytimeorinanymannerrepresentthatitoranyofitsagentsoremployeesare agentsoremployeesofCity.Cityshallnotinanywayorforanypurposebecome0rbedeemed tobeapartnerofConsultantinitsbusiness0rotherwiseorajointventureroramemberofany jointenterprisewithConsultant.
4.5 ProhibitionAgainstSubcontractingorAssignment.
Theexperience.knowledge.capabilityandreputationofConsultant.itsprincipalsand employeeswereasubstantialinducementfortheCitytoenterintothisAgreement.Therefore, Consultantshallnotcontractwithanyotherentitytoperforminwholeorinparttheservices requiredhereunderwithouttheexpresswrittenapprovaloftheCity.lnaddition.neitherthis Agreementnoranyinteresthereinmaybetransferred.assigned.conveyed.hypothecatedor encumberedvoluntarilyorbyoperationoflaw.whetherforthebenefitofcreditorsorotherwise. withoutthepriorwrittenapprovalofCity.Transfersrestrictedhereundershallincludethe transfertoanypersonorgroupofpersonsactinginconcertofmorethantwentyfivepercent (25%)ofthepresentownershipand/orcontrolofConsultant.takingalltransfersintoaccounton 0112500m‘xbsmu3 9
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aCumulativebasis.Intheeventofanysuchunapprovedtransfer,includinganybankruptcy proceeding,thisAgreementshallbevoid.NOapprovedtransfershallreleasetheConsultantor anysuretyOfConsultantofanyliabilityhereunderwithouttheexpressconsentofCity.
ARTICLE5.INSURANCEANDINDEMNIFICATION
5.1InsuranceCoverages.
WithoutlimitingConsultant‘sindemnificationofCity,andpriort0commencementof anyservicesunderthisAgreement.Consultantshallobtain.provideandmaintainatitsown expenseduringthetermofthisAgreementpoliciesofinsuranceofthetypeandamounts describedbelowand,inaform,satisfactorytoCityi
(a) Generalliabilitvinsurance.Consultantshallmaintaincommercialgeneral liabilityinsurancewithcoverageatleastasbroadasInsuranceServicesOfficeformCG000]. inanamountnotlessthan$15000>000peroccurrence.$2.000,000generalaggregate,forbodily injury,personalinjury.andpropertydamage.Thepolicymustincludecontractualliabilitythat hasnotbeenamended.AnyendorsementrestrictingstandardISO“insuredcontract“language willnotbeaccepted.
(b)Automobileliabilityinsurance.Consultantshallmaintainautomobile insuranceatleastasbroadasInsuranceServicesOfficeformCA0001coveringbodilyinjury andpropertydamageforallactivitiesoftheConsultantarisingoutoforinconnectionwith ServicestobeperformedunderthisAgreement.includingcoverageforanyowned.hired.non— oyvnedorrentedvehicles.inanamountnotlessthan$1.000,000combinedsinglelimitforeach accident.
(c)Professionalliability(errors& omissions)insurance.Consultantshall maintainprofessionalliabilityinsurancethatcoverstheServicestobeperformedinconnection withthisAgreement,intheminimumamountof$l.000.000perclaimandintheaggregate.Any policyinceptiondate.continuitydate.orretroactivedatemustbebeforetheeffectivedateofthis AgreementandConsultantagreestomaintaincontinuouscoveragethroughaperiodnolessthan three(3)yearsaftercompletionoftheservicesrequiredbythisAgreement. (d)Workers"compensationinsurance.ConsultantshallmaintainWorkers‘ CompensationInsurance(StatutoryLimits)andEmployer‘sLiabilityInsurance(withlimitsofat least$1000.000).
(e)Subcontractors.Consultantshallincludeallsubcontractorsasinsureds tinderitspoliciesorshallfurnishseparatecertificatesandcertifiedendorsementsforeach subcontractor.Allcoveragesforsubcontractorsshallincludealloftherequirementsstated herein.
(f)AdditionalInsurance.Policiesofsuchotherinsurance.asmayberequired intheSpecialRequirementsinExhibitB
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5.2 GeneralInsuranceRequirements.
(a)Proof0finsurance.Consultantshallprovidecertificatesofinsuranceto CityaseVidenceoftheinsurancecoveragerequiredherein.alongwithawaiverofsubrogation endorsementforworkers"compensation.Insurancecertiticatesandendorsementsmustbe approvedbyCity‘sRiskManagerpriortocommencementofperformance.Currentcertification ofinsuranceshallbekeptonfilewithCityatalltimesduringthetermot‘thisAgreement.City reservestherighttorequirecomplete,certifiedcopiesofallrequiredinsurancepolicies.atany time.
(b) Durationofcoverage.Consultantshallprocureandmaintainforthe durationofthisAgreementinsuranceagainstclaimsforinjuriestopersons0rdamagesto property,whichmayarisefromorinconnectionwiththeperformanceoftheServiceshereunder byConsultant,itsagents,representatives,employeesorsubconsultants. (c)Primarv/noncontributing.CoverageprovidedbyConsultantshallbe primaryandanyinsuranceorself-insuranceprocuredormaintainedbyCityshallnotberequired tocontributewithit.Thelimitsofinsurancerequiredhereinmaybesatisfiedbyacombination ofprimaryandumbrellaorexcessinsurance.Anyumbrellaorexcessinsuranceshallcontainor beendorsedtocontainaprovisionthatsuchcoverageshallalsoapplyonaprimaryandnon— contributorybasisforthebenefitofCitybeforetheCity’sowninsuranceorself-insuranceshall becalledupontoprotectitasanamedinsured.
(d)Citv‘srightsofenforcement.Intheeventanypolicyofinsurancerequired underthisAgreementdoesnotcomplywiththesespecificationsoriscanceledandnotreplaced.
Cityhastherightbutnotthedutytoobtaintheinsuranceitdeemsnecessaryandanypremium paidbyCitywillbepromptlyreimbursedbyConsultantorCitywillwithholdamountssufficient topaypremiumfromConsultantpayments,lnthealternative,CitymaycancelthisAgreement (e)Acceptableinsurers.Allinsurancepoliciesshallbeissuedbyaninsurance companycurrentlyauthorizedbytheInsuranceCommissionertotransactbusinessofinsurance orthatisontheListofApprovedSurplusLineInsurersintheStateofCalifomia.withan assignedpolicyholders‘RatingofA-(orhigher)andFinancialSizeCategoryClassVI(orlarger) inaccordancewiththelatesteditionofBest’sKeyRatingGuide.unlessotherwiseapprovedby theCity’sRiskManager.
(f)Waiverofsubrogation,Allinsurancecoveragemaintainedorprocured pursuanttothisagreementshallbeendorsedtowaivesubrogationagainstCity.itselectedor appointedofficers.agents.officials,employeesandvolunteersorshallspecificallyallow Consultantorothersprovidinginsuranceevidenceincompliancewiththesespecificationsto waivetheirrightofrecoverypriortoaloss.Consultantherebywaivesitsownrightofrecovery againstCityandshallrequiresimilarwrittenexpresswaiversandinsuranceclausesfromeachof itssubconsultants.
(g)Enforcementofcontractprovisions(non—estoppel).Consultant acknowledgesandagreesthatanyactualorallegedfailureonthepartoftheCitytoinform Consultantofnon—compliancewithanyrequirementimposesnoadditionalobligationsonthe Citynordoesitwaiveanyrightshereunder.
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(h)@uirementsnotlimiting.Requirementsofspecificcoveragefeaturesor limitscontainedinthissectionarenotintendedasalimitationoncoverage.limitsorother requirements,orawaiverofanycoveragenormallyprovidedbyanyinsurance.Specific referencetoagivencoveragefeatureisforpurposesofclarificationonlyasitpertainstoagiven issueandisnotintendedbyanypartyorinsuredtobeallinclusive.ortotheexclusionofother coverage.orawaiverofanytype.IftheConsultantmaintainshigherlimitsthantheminimums shownabove.theCityrequiresandshallbeentitledtocoverageforthehigherlimitsmaintained bytheConsultant.Anyavailableinsuranceproceedsinexcessofthespecifiedminimumlimits ofinsuranceandcoverageshallbeavailabletotheCity.
(i)Noticeofcancellation.Consultantagreestoobligeitsinsuranceagentor brokerandinsurerstoprovidetoCitywithathirty(30)daynoticeofcancellation(exceptfor nonpaymentforwhichaten(10)daynoticeisrequired)ornonrenewalofcoverageforeach requiredcoverage.
(j)Additionalinsuredstatus.Generalliabilitypoliciesshallprovideorbe endorsedtoprovidethatCityanditsofficers,officials,employees.andagents.andvolunteers shallbeadditionalinsuredsundersuchpolicies.Thisprovisionshallalsoapplytoany excess/umbrellaliabilitypolicies.
(k)Prohibitionofundisclosedcoveragelimitations.Noneofthecoverages requiredhereinwillbeincompliancewiththeserequirementsiftheyincludeanylimiting endorsementofanykindthathasnotbeenfirstsubmittedtoCityandapprovedofinwriting. (l)Separationofinsureds.Aseverabilityofinterestsprovisionmustapplyfor alladditionalinsuredsensuringthatConsultant‘sinsuranceshallapplyseparatelytoeachinsured againstwhomclaimismadeorsuitisbrought,exceptwithrespecttotheinsurer‘slimitsof liability.Thepolicy(ies)shallnotcontainanycross—liabilityexclusions. (m)Passthroughclause.Consultantagreestoensurethatitssubconsultants, subcontractors,andanyotherpartyinvolvedwiththeprojectwhoisbroughtontoorinvolvedin theprojectbyConsultant.providethesameminimuminsurancecoverageandendorsements requiredofConsultant.Consultantagreestomonitorandreviewallsuchcoverageandassumes allresponsibilityforensuringthatsuchcoverageisprovidedinconformitywiththerequirements ofthissection.Consultantagreesthatuponrequest.allagreementswithconsultants. subcontractors.andothersengagedintheprojectwillbesubmittedtoCityforreview. (n) Agency‘srighttorevisespecifications.TheCityreservestherightatany timeduringthetermofthecontracttochangetheamountsandtypesofinsurancerequiredby givingtheConsultantninety(90)daysadvancewrittennoticeofsuchchange.Ifsuchchange resultsinsubstantialadditionalcosttotheConsultant.theCitvandConsultantmavrenegotiate Consultant'scompensation.
(o)Self—insuredretentions.Anyself—insuredretentionsmustbedeclaredto andapprovedbyCity.Cityreservestherighttorequirethatself—insuredretentionsbeeliminated. lowered.orreplacedbyadeductible.Self—insurancewillnotbeconsideredtocomplywiththese specificationsunlessapprovedbyCity.
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(p)Timelvnoticeofclaims.ConsultantshallgiveCitypromptandtimely noticeofclaimsmadeorsuitsinstitutedthatariseoutoforresultfromConsultant‘sperformance underthisAgreement.andthatinvolveormayinvolvecoveragetinderanyoftherequired liabilitypolicies.
q) Additionalinsurance.Consultantshallalsoprocureandmaintain.atits owncostandexpense.anyadditionalkindsofinsurance.whichinitsownjudgmentmaybe necessaryforitsproperprotectionandprosecutionofthework.
5.3 Indemnification.
Tothefullextentpermittedbylaw,Consultantagreestoindemnify,defendandhold harmlesstheCity.itsofficers.employeesandagents(“indemnifiedParties“)against.andwill holdandsavethemandeachofthemharmlessfrom,anyandallactions.eitherjudicial. administrative.arbitrationorregulatoryclaims,damagestopersonsorproperty,losses.costs. penalties.obligations.errors.omissionsorliabilitieswhetheractualorthreatened(herein"claims orliabilities”)thatmaybeassertedorclaimedbyanyperson.firmorentityarisingoutoforin connectionwiththenegligentperformanceofthework.operationsoractivitiesprovidedherein ofConsultant.itsofficers.employees.agents.subcontractors.orinvitees.oranyindividualor entityforwhichConsultantislegallyliable("indemnitors").orarisingfromConsultant’sor indemnitors”recklessorwillfulmisconduct.orarisingfromConsultant’sorindemnitors’ negligentperformanceoforfailuretoperformanyterm.provision.covenantorconditionofthis Agreement.andinconnectiontherewith:
(a)Consultantwilldefendanyactionoractionsfiledinconnectionwithany ofsaidclaimsorliabilitiesandwillpayallcostsandexpenses.includinglegalcostsand attomevs‘feesincurredinconnectiontherewith:
(b)ConsultantwillpromptlypayanyjudgmentrenderedagainsttheCity.its officers.agentsoremployeesforanysuchclaimsorliabilitiesarisingoutoforinconnection withthenegligentperformanceoforfailuretoperformsuchwork,operationsoractivitiesof Consultanthereunder;andConsultantagreestosaveandholdtheCitv.itsofficers.agents.and employeesharmlesstherefrom;
(c)IntheeventtheCity,itsofficers.agentsoremployeesismadeapartyto anyactionorproceedingtiledorprosecutedagainstConsultantforsuchdamagesorotherclaims arisingoutoforinconnectionwiththenegligentperformanceoforfailuretoperformthework. operationoractivitiesofConsultanthereunder.ConsultantagreestopaytotheCity.itsofficers. agentsoremployees.anyandallcostsandexpensesincurredbytheCity.itsofticers.agentsor employeesinsuchactionorproceeding.includingbutnotlimitedto.legalcostsandattorneys‘ fees.
Consultantshallincorporatesimilarindemnityagreementswithitssubcontractorsandif itfailstodosoConsultantshallbefullyresponsibletoindemnifyCityhereundertherefore.and failureofCitytomonitorcompliancewiththeseprovisionsshallnotbeawaiverhereof.This indemniticationincludesclaimsorliabilitiesarisingfromanynegligentorwrongfulact.erroror omission.orrecklessorwillfulmisconductofConsultantintheperformanceofprofessional serviceshereunder.TheprovisionsofthisSectiondonotapplytoclaimsorliabilitiesoccurring asaresultofCity‘ssolenegligenceorwillfulactsoromissions.but.tothefullestextent 101225nonixxssaw2 l.)
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permittedbylaw.shallapplytoclaimsandliabilitiesresultinginpanfromCity‘snegligence, exceptthatdesignprofessionals’indemnityhereundershallbelimitedtoclaimsandliabilities arisingoutofthenegligence.recklessnessorwillfulmisconductofthedesignprofessional.The indemnityobligationshallbebindingonsuccessorsandassignsofConsultantandshallsurvive terminationofthisAgreement.
ARTICLE6.RECORDS,REPORTS.ANDRELEASEOFINFORMATION
6.1Records.
Consultantshallkeep.andrequiresubcontractorstokeep,suchledgers,booksof accounts,invoices.vouchers,canceledchecks,reports.studiesorotherdocumentsrelatingtothe disbursementschargedtoCityandservicesperformedhereunder(the“booksandrecords”),as shallbenecessarytoperformtheservicesrequiredbythisAgreementandenabletheProject Managertoevaluatetheperformanceofsuchservices.Anyandallsuchdocumentsshallbe maintainedinaccordancewithgenerallyacceptedaccountingprinciplesandshallbecomplete anddetailed.TheProjectManagershallhavefullandfreeaccesstosuchbooksandrecordsatall timesduringnormalbusinesshoursofCity,includingtherighttoinspect.copy,auditandmake recordsandtranscriptsfromsuchrecords.Suchrecordsshallbemaintainedforaperiodofthree (3)yearsfollowingcompletionoftheserviceshereunder.andtheCityshallhaveaccesstosuch recordsintheeventanyauditisrequired.IntheeventofdissolutionofConsultant’sbusiness. custodyofthebooksandrecordsmaybegiventoCity.andaccessshallbeprovidedby Consultant‘ssuccessorininterest.Notwithstandingtheabove.theConsultantshallfullv cooperatewiththeCityinprovidingaccesstothebooksandrecordsifapublicrecordsrequestis madeanddisclosureisrequiredbylawincludingbutnotlimitedtotheCaliforniaPublicRecords Act.
6.2Reports.
ConsultantshallperiodicallyprepareandsubmittotheProjectManagersuchreports concerningtheperformanceoftheservicesrequiredbythisAgreementastheProjectManager shallrequire.ConsultantherebyacknowledgesthattheCityisgreatlyconcernedaboutthecost ofworkandservicestobeperformedpursuanttothisAgreement.Forthisreason.Consultant agreesthatifConsultantbecomesawareofanyfacts,circumstances.techniques.oreventsthat mayorwillmateriallyincreaseordecreasethecostoftheworkorservicescontemplatedherein or.ifConsultantisprovidingdesignservices.thecostoftheprojectbeingdesigned.Consultant shallpromptlynotifytheProjectManagerofsaidfact.circumstance.techniqueoreventandthe estimatedincreasedordecreasedcostrelatedtheretoand,ifConsultantisprovidingdesign services.theestimatedincreasedordecreasedcostestimatefortheprojectbeingdesigned.
6.3 Ownership0fDocuments.
Alldrawings.specifications.maps.designs.photographs.studies.surveys.data.notes. computertiles.reports.records.documentsandothermaterials(the“documentsandmaterials”) preparedbyConsultant.itsemployees.subcontractorsandagentsintheperformanceofthis AgreementshallbethepropertyofCityandshallbedeliveredtoCityuponrequestoftheProject ManagerorupontheterminationofthisAgreement,andConsultantshallhavenoclaimfor furtheremploymentoradditionalcompensationasaresultoftheexercisebyCityofitsfull oi225moi863w2 14
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rightsofownershipuse.reuse.orassignmentofthedocumentsandmaterialshereunder.Any use.reuseorassignmentofsuchcompleteddocumentsforotherprojectsand/oruseof uncompleteddocumentswithoutspecificwrittenauthorizationbytheConsultantwillbeatthe City‘ssoleriskandwithoutliabilitytoConsultant.andConsultant’sguaranteeandwarranties shallnotextendtosuchuse.reuseorassignment.Consultantmayretaincopiesofsuch documentsforitsownuse.Consultantshallhavetherighttousetheconceptsembodiedtherein.
AllsubcontractorsshallprovideforassignmenttoCityofanydocumentsormaterialsprepared bythem.andintheeventConsultantfailstosecuresuchassignment.Consultantshallindemnify Cityforalldamagesresultingtherefrom.Moreover.Consultantwithrespecttoanydocuments andmaterialsthatmayqualifyas“worksmadeforhire”asdefinedin17U.S.C.§ lOl,such documentsandmaterialsareherebydeemed“worksmadeforhire”fortheCitv.
6.4 ConfidentialityandRelease0fInformation.
(a) AllinformationgainedorworkproductproducedbyConsultantin performanceofthisAgreementshallbeconsideredconfidential,unlesssuchinformationisinthe publicdomainoralreadyknowntoConsultant.Consultantshallnotreleaseordiscloseanysuch informationorworkproducttopersonsorentitiesotherthanCitywithoutpriorwritten authorizationfromtheProjectManager.
(b) Consultant.itsofficers.employees.agentsorsubcontractors,shallnot. withoutpriorwrittenauthorizationfromtheProjectManager0runlessrequestedbytheCity Attorney.voluntarilyprovidedocuments.declarations.lettersofsupport.testimonyat depositions,responsetointerrogatoriesorotherinformationconcemingtheworkperformed underthisAgreement.Responsetoasubpoenaorcourtordershallnotbeconsidered“voluntary” providedConsultantgivesCitynoticeofsuchcourtorderorsubpoena. (c) IfConsultant,oranyofficer.employee.agentorsubcontractorof Consultant.providesanyinformationorworkproductinviolationofthisAgreement.thenCity shallhavetherighttoreimbursementandindemnityfromConsultantforanydamages.costsand fees,includingattorney‘sfees.causedbyorincurredasaresultofConsultant‘sconduct. (d) ConsultantshallpromptlynotifyCityshouldConsultant.itsofticers. employees.agentsorsubcontractorsbeservedwithanysummons.complaint.subpoena.notice ofdeposition.requestfordocuments,interrogatories.requestforadmissionsorotherdiscovery request.courtorder0rsubpoenafromanypartyregardingthisAgreementandthework performedthereunder.Cityretainstheright.buthasnoobligation.torepresentConsultantorbe presentatanydeposition.hearingorsimilarproceeding.Consultantagreestocooperatefully withCityandtoprovideCitywiththeopportunityt0reviewanyresponsetodiscoveryrequests providedbyConsultant.However.thisrighttoreyiewanysuchresponsedoesnotimplyormean therightbyCitytocontrol.direct.orrewritesaidresponse.
ARTICLE7.ENFORCEMENTOFAGREEMENTANDTERMINATION
7.1 CaliforniaLaw.
ThisAgreementshallbeinterpreted.construedandgovernedbothastovalidityandto performance0fthepartiesinaccordancewiththelawsoftheStateofCalifornia.Legalactions Ul225()UUl’3636042 l3
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concerninganydispute.claim0rmatterarisingoutoforinrelationt0thisAgreementshallbe institutedintheSuperiorCourtoftheCountyofSanBemardino,StateofCaliforniaoranyother appropriatecourtinsuchcounty,andConsultantcovenantsandagreestosubmittothepersonal jurisdictionofsuchcourtintheeventofsuchactionIntheeventoflitigationinaU.S.District Court:venueshalllieexclusivelvintheCentralDistrictofCalifornia.intheCountVofSan Bernardino.StateofCalifomia.
7.2Disputes;Default.
IntheeventthatConsultantisindefaultunderthetermsofthisAgreement.theCitVshall nothaveanyobligationordutytocontinuecompensatingConsultantforanyworkperformed afterthedateofdefault.Instead,theCitymaygivenoticetoConsultantofthedefaultandthe reasonsforthedefault.ThenoticeshallincludethetimeframeinwhichConsultantmaycurethe default.Thistimeframeispresumptivelythirty(30)days.butmaybeextended,thoughnot reduced.ifcircumstanceswarrant.DuringtheperiodoftimethatGonsultantisindefault.the Cityshallholdallinvoicesandshall.whenthedefaultiscured.proceedwithpaymentonthe invoicesInthealtemative.theCitymay,initssolediscretion.electtopaysomeorallofthe outstandinginvoicesduringtheperiodofdefault.IfConsultantdoesnotcurethedefault,the CitymaytakenecessarystepstoterminatethisAgreementunderthisArticle.Anyfailureonthe partoftheCitytogivenoticeoftheConsultant’sdefaultshallnotbedeemedtoresultina waiveroftheCity‘slegalrightsoranyrightsarisingoutofanyprovisionofthisAgreement
7.3 RetentionofFunds.
ConsultantherebyauthorizesCitytodeductfromanyamountpayabletoConsultant (whetherornotarisingoutofthisAgreement)(i)anyamountsthepaymentofwhichmaybein disputehereunderorwhicharenecessarytocompensateCityforanylosses.costs,liabilities,or damagessufferedbyCity.and(ii)allamountsforwhichCitymaybeliabletothirdparties,by reasonofConsultant‘sactsoromissionsinperformingorfailingtoperformConsultant‘s obligationtinderthisAgreement.Intheeventthatanyclaimismadebyathirdparty.theamount orvalidityofwhichisdisputedbyConsultant.oranyindebtednessshallexistwhichshallappear tobethebasisforaclaimoflien.Citymaywithholdfromanypaymentdue.withoutliabilityfor interestbecauseofsuchwithholding.anamountsufficienttocoversuchclaim.Thefailureof Cityt0exercisesuchrighttodeductortowithholdshallnot.however.affecttheobligationsof theConsultanttoinsure.indemnify.andprotectCityaselsewhereprovidedherein.
7.4 Waiver.
WaiverbyanypartytothisAgreementofanyterm.condition.orcovenantofthis Agreementshallnotconstituteawaiverofanvotherterm.condition.orcovenant.Waiverbvanv partyofanybreachoftheprovisionsofthisAgreementshallnotconstituteawaiverofanyother provision0rawaiverofanysubsequentbreachorviolationofanyprovisionofthisAgreement.
AcceptancebyCityofanyworkorservicesbyConsultantshallnotconstituteawaiverofanyof theprovisionsofthisAgreement.NOdelayoromissionintheexerciseofanyrightorremedyby anon—defaultingpartyonanydefaultshallimpairsuchrightorremedyorbeconstruedasa waiver.Anywaiverbyeitherpartyofanydefaultmustbeinwritingandshallnotbeawaiverof anyotherdefaultconcerningthesameoranyotherprovisionofthisAgreement. 01225wot3636042 l6
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7.5RightsandRemediesareCumulative.
Exceptwithrespecttorightsandremediesexpresslydeclaredtobeexclusiveinthis Agreement.therightsandremediesofthepaitiesarecumulativeandtheexercisebyeitherparty ofoneormore0fsuchrights0rremediesshallnotprecludetheexercisebyit.atthesameor differenttimes,ofanyotherrightsorremediesforthesamedefaultoranyotherdefaultbythe otherparty.
7.6 LegalAction.
Inadditiontoanyotherrightsorremedies,eitherpartymaytakelegalaction,inlaworin equity,tocure,correctorremedyanydefault,torecoverdamagesforanydefault,tocompel specificperformanceofthisAgreement.toobtaindeclaratoryorinjunctiverelief,.ortoobtain anyotherremedyconsistentwiththepurposesofthisAgreement.Notwithstandinganycontrary provisionherein.ConsultantshalltileastatutoryclaimpursuanttoGovemmentCodeSections 905elxeq,and910elxeqqinordert0pursuealegalactiontinderthisAgreement.
7.7LiquidatedDamages.
Sincethedeterminationofactualdamagesforanydelayinperformanceofthis Agreementwouldbeextremelydifficultorimpracticaltodetermineintheeventofabreachof thisAgreement.theConsultantanditssuretiesshallbeliableforandshallpaytotheCitythe sumofOneThousandFiveHundredDollarsandZeroCents($1500.00)asliquidateddamages foreachworkingdayofdelayintheperformanceofanyservicerequiredhereunder.TheCity maywithholdfromanymoniespayableonaccountofservicesperformedbytheConsultantany accruedliquidateddamages.
7.8 TerminationPriortoExpirationofTerm.
ThisSectionshallgovernanyterminationofthisContractexceptasspecificallyprovided inthefollowingSectionforterminationforcause.TheCityreservestherighttoterminatethis Contractatanytime.withorwithoutcause.uponthirty(30)days‘writtennoticetoConsultant. exceptthatwhereterminationisduet0thefaultoftheConsultant.theperiodofnoticemaybe suchshortertimeasmaybedeterminedbytheProjectManager.Inaddition.theConsultant reservestherighttoterminatethisContractatanytime.withorwithoutcause.uponsixty(60) days’writtennoticetoCity.exceptthatwhereterminationisduetothefaultoftheCity.the periodofnoticemaybesuchshortertimeastheConsultantmaydetermine.Uponreceiptofany noticeoftermination.Consultantshallimmediatelyceaseallserviceshereunderexceptsuchas maybespecificallyapprovedbytheProjectManager.ExceptwheretheConsultanthasinitiated termination.theConsultantshallbeentitledtocompensationforallservicesrenderedpriortothe effectivedateofthenoticeofterminationandforanyservicesauthorizedbytheProjectManager thereafterinaccordancewiththeScheduleofCompensationorsuchasmaybeapprovedbythe ProjectManager,exceptasprovidedinSection7.3.IntheeventtheConsultanthasinitiated termination,theConsultantshallbeentitledtocompensationonlyforthereasonablevalueofthe workproductactuallyproducedhereunder.Intheeventofterminationwithoutcausepursuantto thisSection.theterminatingpartyneednotprovidethenon—terminatingpartywiththe opportunitytocurepursuanttoSection7.2.
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7.9TerminationforDefaultofConsultant.
IfterminationisduetothefailureoftheConsultanttofulfillitsobligationsunderthis Agreement,Citymay,aftercompliancewiththeprovisionsofSection7.2.takeoverthework andprosecutethesametocompletionbycontractorotherwise.andtheConsultantshallbeliable totheextentthatthetotalcostforcompletionoftheservicesrequiredhereunderexceedsthe compensationhereinstipulated(providedthattheCityshallusereasonableeffortstomitigate suchdamages)andCitymaywithholdanypaymentstotheConsultantforthepurposeofset-off orpartialpaymentoftheamountsowedtheCityaspreviouslystated.
7.10Attornevs’Fees.
IfeitherpartytothisAgreementisrequiredtoinitiateordefendormadeapattytoany actionorproceedinginanywayconnectedwiththisAgreementtheprevailingpartyinsuch actionorproceeding.inadditiontoanyotherreliefwhichmaybegranted,whetherlegalor equitable,shallbeentitledtoreasonableattorney’sfees.Attomey‘sfeesshallincludeattorney’s feesonanyappeal,andinadditionapartyentitledtoattorney‘sfeesshallbeentitledtoallother reasonablecostsforinvestigatingsuchaction,takingdepositionsanddiscoveryandallother necessarycoststhecourtallowswhichareincurredinsuchlitigation,Allsuchfeesshallbe deemedtohaveaccruedoncommencementofsuchactionandshallbeenforceablewhetheror notsuchactionisprosecutedtojudgment.
ARTICLE8.CITYOFFICERSANDEMPLOYEES:NON-DISCRIMINATION
8.1Non-liabilityofCitvOfficersandEmplovees.
NoofficeroremployeeoftheCityshallbepersonallyliabletotheConsultant,orany successorininterest,intheeventofanydefaultorbreachbytheCityorforanyamountwhich maybecomeduetotheConsultantortoitssuccessor.orforbreachofanyobligation0fthe termsofthisAgreement.
8.2 ConflictofInterest.
Consultantcovenantsthatneitherit,noranyofficerorprincipalofitsfirm,hasorshall acquireanyinterest.directlyorindirectly,whichwouldconflictinanymannerwiththeinterests ofCityorwhichwouldinanywayhinderConsultant’sperformanceofservicesunderthis Agreement.ConsultantfurthercovenantsthatintheperformanceofthisAgreement,noperson havinganysuchinterestshallbeemployedbyitasanofficer,employee.agentorsubcontractor withouttheexpresswrittenconsentoftheProjectManager.Consultantagreestoatalltimes avoidconflictsofinterestortheappearanceofanyconflictsofinterestwiththeinterestsofCity intheperformanceofthisAgreement.
NoofficeroremployeeoftheCityshallhaveanyfinancialinterest.directorindirect.in thisAgreementnorshallanysuchofficeroremployeeparticipateinanydecisionrelatingtothe Agreementwhichaffectsher/hisfinancialinterestorthefinancialinterestofanycorporation. partnershiporassociationinwhich(s)heis.directlyorindirectly.interested.inviolationofany Statestatuteorregulation.TheConsultantwarrantsthatithasnotpaidorgivenandwillnotpay orgiveanythirdpartyanymoneyorotherconsiderationforobtainingthisAgreement. 01315om)1.3636042 l8
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8.3 CovenantAgainstDiscrimination.
ConsultantCovenantsthaLbyandforitself,itsheirs,executors,assigns.andallpersons claimingunderorthroughthem.thatthereshallben0discriminationagainstorsegregationof, anypersonorgroupofpersonsonaccountofrace,color.creed.religion,sex.gender.sexual orientation.maritalstatus.nationalorigin.ancestryorotherprotectedclassintheperformanceof thisAgreement.Consultantshalltakeaffirmativeactiontoinsurethatapplicantsareemployed andthatemployeesaretreatedduringemploymentwithoutregardtotheirrace.color.creed, religion,sex.gender.sexualorientation.maritalstatus,nationalorigin.ancestryorother protectedclass.
8.4 UnauthorizedAliens.
ConsultantherebypromisesandagreestocomplywithalloftheprovisionsoftheFederal ImmigrationandNationalityAct.8U.S.C.§llOlerseq..asamended,andinconnection therewith.shallnotemployunauthorizedaliensasdefinedtherein.ShouldConsultantsoemploy suchunauthorizedaliensfortheperformanceofworkand/orservicescoveredbythis Agreement,andshouldanyliabilityorsanctionsbeimposedagainstCityforsuchuseof unauthorizedaliens.ConsultantherebyagreestoandshallreimburseCitvforthecostofallsuch liabilitiesorsanctionsimposed,togetherwithanyandallcosts.includingattorneys‘fees. incurredbyCity.
ARTICLE9.MISCELLANEOUSPROVISIONS
9.1Notices.
Anynotice,demand.request,document.consent,approval.orcommunicationeither partydesiresorisrequiredtogivetotheotherpartyoranyotherpersonshallbeinwritingand eitherservedpersonallyorsentbyprepaid.first—classmail,inthecaseoftheCity.t0theCity ManagerandtotheattentionoftheProjectManager(withher/hisnameandCitytitle),Cityof Chino.13220CentralAvenue.Chino.California91710andinthecaseoftheConsultant.tothe person(s)attheaddressdesignatedontheexecutionpageofthisAgreement.Eitherpartymay changeitsaddressbynotifyingtheotherpartyofthechangeofaddressinwriting.Noticeshall bedeemedcommunicatedatthetimepersonallydeliveredorinseventy—two(72)hoursfromthe timeofmailingifmailedasprovidedinthisSection.
9.2 Interpretation.
ThetermsofthisAgreementshallbeconstruedinaccordancewiththemeaningofthe languageusedandshallnotbeconstruedfororagainsteitherpartybyreasonoftheauthorship ofthisAgreementoranyotherruleofconstructionwhichmightotherwiseapply.
9.3 Counterparts.
ThisAgreementmaybeexecutedincounterparts.eachofwhichshallbedeemedtobean original.andsuchcounterpartsshallconstituteoneandthesameinstrument. 0l22500013636042 l9
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9.4Integration;Amendment.
ThisAgreementincludingtheattachmentsheretoistheentire.completeandexclusive expressionoftheunderstandingoftheparties.ltisunderstoodthattherearenooralagreements betweenthepartiesheretoaffectingthisAgreementandthisAgreementsupersedesandcancels anyandallpreviousnegotiations.arrangements,agreementsandunderstandings.ifany.between theparties.andnoneshallbeusedtointerpretthisAgreement.Noamendmenttoormodification ofthisAgreementshallbevalidunlessmadeinwritingandapprovedbytheConsultantandby theCityCouncil.Thepartiesagreethatthisrequirementforwrittenmodificationscannotbe waivedandthatanyattemptedwaivershallbevoid.
9.5Severabilitv.
Intheeventthatanyoneormoreofthephrases,sentences:clauses.paragraphs.or sectionscontainedinthisAgreementshallbedeclaredinvalidorunenforceablebvavalid judgmentordecreeofacourtofcompetentjurisdiction,suchinvalidityorunenforceabilityshall notaffectanyoftheremainingphrases.sentences.clauses,paragraphs.orsectionsofthis Agreementwhichareherebydeclaredasseverableandshallbeinterpretedtocarryouttheintent ofthepartieshereunderunlesstheinvalidprovisionissomaterialthatitsinvaliditydeprives eitherpartyofthebasicbenefitoftheirbargainorrendersthisAgreementmeaningless.
9.6Warrantv&RepresentationofNon-Collusion.
Noofticial.officer.oremployeeofCityhasanyfinancialinterest.directorindirect.in thisAgreement,norshallanyofficial.officer.oremployeeofCityparticipateinanydecision relatingtothisAgreementwhichmayaffecthis/herfinancialinterestorthefinancialinterestof anycorporation.partnership,orassociationinwhich(s)heisdirectlyorindirectlyinterested,or inviolationofanycorporation,partnership,orassociationinwhich(s)heisdirectlyorindirectly interested.orinviolationofanyStateormunicipalstatuteorregulation.Thedeterminationof"financialinterest”shallbeconsistentwithStatelawandshallnotincludeinterestsfoundtobe“remote”or“noninterests”pursuanttoGovernmentCodeSections1091or1091.5.Consultant warrantsandrepresentsthatithasnotpaidorgiven.andwillnotpayorgive,toanythirdparty including.butnotlimitedto,anyCityofficial.officer,oremployee.anymoney.consideration, orotherthingofvalueasaresultorconsequenceofobtainingorbeingawardedanyagreement.
Consultantfurtherwarrantsandrepresentsthat(s)he/ithasnotengagedinanyact(s). omission(s).orotherconductorcollusionthatwouldresultinthepaymentofanymoney, consideration.orotherthingofvaluetoanythirdpartyincluding.butnotlimitedto,anyCity official.officer,oremployee.asaresultofconsequenceofobtainingorbeingawardedany agreement.Consultantisawareofandunderstandsthatanysuchact(s),omission(s)orother conductresultinginsuchpaymentofmoney.consideration,orotherthingofvaluewillrender thisAgreementvoidandofnoforceoreffect.
Consultant‘sAuthorizedInitials
9.7 CorporateAuthoritv.
ThepersonsexecutingthisAgreementonbehalfofthepartiesheretowarrantthat(i)such partyisdulyorganizedandexisting.(ii)theyaredulyauthorizedtoexecuteanddeliverthis 0[225,0001/‘863604l 2O
430
Agreementonbehalfofsaidparty,(iii)bysoexecutingthisAgreement.suchpartyisformally boundtotheprovisionsofthisAgreement.and(iv)thatenteringintothisAgreementdoesnot violateanyprovisionofanyotherAgreementtowhichsaidpartyisbound.ThisAgreementshall bebindingupontheheirs.executors.administrators.successorsandassignsoftheparties. [SIGNATURESONFOLLOWINGPAGE]
()l215000]"86300-12 21
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INWITNESSWHEREOF.thepartiesher€t0haveexecutedthisAgreementonthedate andyearflrst-abovewritten.
ATTEST:
CITY:
CITYOFCHINO.amunicipalcorporation
LindaReich.CitvManager
NatalieGonzaga.CityClerk
APPROVEDASTOFORM:
ALESI—IIRE&WYNDER.LLP
APPROVEDASTOCONTENT:
FredGalante,CityAttorney
0l225UOUI$63604Z
SilviaAvalos‘DirectorofCommunitvServices.
Parks& Recreation
CONSULTANT:
SeasideIce.LLCdbaIce-America
BV:
Name:ScottWilliams
Title:CEO
Address:807SprucelakeDrive
HarborCitV.CA90710
k)IQ
432
EXHIBIT“A”
SCOPEOFSERVICES
ConsultantwillperformtheSen‘icesdescribedinConsultant’sProposal,attached heretoasExhibitA-l.
ll.AllworkproductissubjecttoreviewandacceptancebytheCityandmustbe reVisedbytheConsultantwithoutadditionalcharget0theCityuntilfound satisfactoryandacceptedbyCity.
0121500m‘8636042 A—l
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ICE-AMERICA307SprueeiakeDrive
Harharcuy,cA90m
and-law
PRICE
ProjectNo:
TItIE:
ProductionDams:
Location:
OpenDates:
IPRODUCUONBUDGET
SeasonalRinkProductionPriceList2023.3_5wkPreparedBy:
CiyofOunoIceRink
TBD
GtyHa",OIinD,CA
SwigsDec1-31,2023
'ProductionofportableIcerinkEnanclllaryequipment
Shipping&transportation,instaHatIon,removal
OptionaiProductioneiements:IceResurfacer,Giiiierrental
OptionalLightingandsoundequipmentforicerink
Alsoincludedoptions:operations,maintenance
AW Budgetisbasedonicesurfacesize: 66'x36'
EXHIBIT“Al”
ProductionPriceList
SeasonalRink
2023.35wk5
Product:IceRinkProductiun
Purpose:recreationalicerinkinstaiiation
sww
1/4
3/13
Date:
ReVIsed:
Actual:
nurtBhlE ice rinkS
NOTES:
Notincludedinthisbudget:ovemightsecurity(ifrequired)
Gtywillprovidespecialeventpen-nit(s)asnecessaryandsupplythewatersource EXEENSEE;
UnitPriceNo.TermTotalPrice
PortableIceRink $ 42,056
PortableIceRink $ 0.802376 8 $ 15,263provisionof: 66'x36'icesurface=approx.2,376sq.& includesICE-WORLDicerinkelements,headers,headercovers
upon/75!-notinc/WedCoidf‘ingerAluminumAdd-ons 0.392376 5 - NOTINCLUD-EDoptionalicedooraccessoryforincreasedfreeZingcapacitv Pump $ 1,954 1 1 s 1,954sytempumpforglycol,etc
Glycol,Uner,Insulation$ 2.372376 1 5 5,619glycol,plasticsheet,insulation SnowMeltTroughHeating$ 303 1 8 s 2,420Heatrexheatingelement&melttroughforsnowmelting Resurfater-DesignForm $ 2,100 1 8 S 16,800smallelectriciceresurfacer - ChillerRental s 38,900
G1ilierrentalpackage$ 115.001302.00$ 29,900monthlyrentalofchiller,pump,tank Delivery,install,pickups 4,500 1 2 $ 9,000estimated20Kforklift,install,removal - DasherBoards $ 6,776
PETransparent$ 3.85220 8 s 6,776recreationalclearskatingboardsxnumberoffeet otherIceRinkEquipment $ 16,929
Skates $ 4.35ZOO 8 S 6,952Roxaskatesw/buckles
Helmets $ 2475 20 8 S 44Dhelmets(s,m,I)
SkateRack $ 78 S 8 $ 3,124portableskateracks-collapsingWithwheels SkateRackShelves $ 39 1 E $ 308shelvesforinbetweenportableiacks apt/analaooHrrc/udedSkateSharpener S 171 3 NOTINCLUDED:EZ»SharD Skateaid"Bobby"8t"Tomm$ 30.5325 8 $ 6,105prOVIsionofskatingaid“seal”or"reindeer" optional-notinch/dadIcebykDriftTryke S 67.501C- S NOTINCLUDED:provtsionofIcebykDriftTn/ltes Installation,Training,Transportation $ 56,245
Rinkinstallation$ 3,575 3 s 22,050Rinkinstallationsupen/isors&labor(in/out)/warehouse Productionfee $ 19,9951 1 3 19,995tmvel,legal&admin,productionforinstall/rernovallmaintenance Hotelforcrew $ 200 Z 15s 6,000localroomnightsforsupervisorcrew,doesnotincludeopsmanagers Shipping&Trucking$ 2,050 2 2 S 8,200Estimatedtrucking/shippingicerinkequipment ESiteBuild-Out 89,939
Skatelacearearubbermats$ 3.951500 1 $ 5,925estimatesqftforskatelaceareambbermasorturf Tid<etoffice $ 2,5001 2 $ 5,000mobileomceforticketsalesspace Skaterentalstoiage $ 1,7501 2 $ 3,500skaterentalsecuretent&lighting20’)QO Benches $ 20 8 $ 3,680benchesforskaters
LevelingOptionsStagingdeck rctincluded:quickinstaliationcottonAhighercost Scaffoldingdeck $ 1.153900 8 $ 35,880estimateforweeklyrentalofsmffoldingded< Installation $ 4.573900 1 $ 17,804estimatesupervisors&labortoinstalldeck Enhanceramp $ 3.503900 1 $ 13,650ramps0n‘nkplatformmrpentry,slatelaceareafinishwork Shipping&'Trucking$ 2,250 1 Z $ 4,500Estimatedtrucking/shippingstagingdeckequipment Skatelaceareabarriers$ $ < tobedetermined-bicydebarrierorsimilararoundskatelacearea OptionalLighting/Sound $ 27,356
Soundpaclege s 435 8 $ 3,476outdoorspeakers,playbacksystem,amp,setup,mic Event/RinkLightingpackage$ 2,965 8 5 23,880LEDcolorprogrammablelights,control,LEDropelights OtherOptions
optiona/-notinc/udedGeneiatorpackage $ 40
$ .
350 $ - NOTINO.UDED:rentalofgeneratorpackageanddistro
aptiona/-notincludedEso’matedFuel $ 6 E50 $ - NOTINQUDED:estimatedweeldygallonsofdieselfuel 434
ETOTALESTIMATEINCLUDINGFowen $446,801
*Chillercostsaresubjecttoavailabilityandsubcontractorquotesattimeofbooking.CurrentsupplyIslrmrtedmorethanrnthepast20yearsduetosupplychainissues.
IEBMSJ
Pleasecheckallrequestedservicesandincludesignaturebelow. 25%depositduetoreserve25%requiredonemonthpriortodelivery.25%upondelivery.25%dueatendofseason12/31/23.
EOperations $108,000
SetupFee $ 15,000 $ 15,000staffhiring,training,uniforms,prEp Estimatedavgpayroll $ - estimatedavemgeweeldypayroll(basedonopemh‘ons70/hrs/wk) GeneralManagerfee $ 3'6751 6 $ 22,050weeldyGMindudingpre-production Weeklyupsstafnng$ 7,5!)0l 5 $ 37,500avemgeweeidygeneralstamngrewnciledtoactualhuursat$30/hr Maintenancefee $ 2,9501 5 $ 14,750weeklyicetechmgrandmaintenance Managerhousing$ 150 7 6 $ 6,300estimatedhousingforGM
OperationsIiabilityinsurances 0‘95100001 $ 9,500spedaleventinsurance&waiverpaciagetooperateicerinkat$.95/sleter Security $ 39.00100 $ - ovemightsecurityestimate-$23,400 Other $ 1,9001 $ 2,900intemet,containerrental,etc.
EmaRINKPRooucrIouESTIMATE
WEE;
386201indudesitemslistedinailtotalsaboveonly
OptionaiPower $ 60,600
ElectricityGenerator 50.00300 2 $ 30,000monthlyrentalof300kvagenerator EstimatedFuel 6.00850 6 3 30,600estimatedweeklygallonsofdieselfuel Name: Orgnani'zat‘ion:
Signature: Date:
DIRECTALLINQUIRIESTO: MAKEALLCHECKSPAVABLET0:
ScottWilliams SeaSideIce,LLC-dbaloe»Amen'ca
tel:310-323-776-9423 Attn:ScottVWIiams
e-mail:[email protected] 807SpmceiakeDrive
HarborCity,CA90710
WealsoacceptWsa,Mastercardforanadditionalfee
Legal: Estimateissubjecttochange.Lesseeisresponsibleforanyapplicablestate8rlocaltaxesthatmaybedue. 435
EXHIBIT“B”
SPECIALREQUIREMENTS
(SupersedingContractBoilerplate)
INTENTIONALLYLEFTBLANK
nI225oum/xayymj B-l
436
EXHIBIT“C”
SCHEDULE()FCOMPENSATION
l. ConsultantshallbecompensatedfortheservicesprovidedunderthisAgreementin accordancewiththebudgetandratesprovidedinExhibit“C—l".
ll.TheCitywillcompensateConsultantfortheServicesperformeduponsubmissionof avalidinvoice,asdescribedinSection2.4.
lll.ThetotalcompensationfortheServicesshallnotexceedtheContractSum,as providedinSection2.1ofthisAgreement.
(H225own/swim2 C~I
437
EXHIBIT“C-l”
Consultantshallreceivecompensation0f$446,801.00uponcompletionofworkspecifiedin Exhibit“A-l.”
0122‘(WUI/XbHuUJ2
438
EXHIBIT“D”
SCHEDULEOFPERFORMANCE
ConsultantshallperformallservicesbyDecember31,2023.
(H225(mul/xomu1 D-l
439