ProjectName/No; ContractN0.:
ProjectManager: Approved:
AGREEMENTFORSERVICES
BETWEENTHECITYOECHINOAND
SEASIDEICE,LLCDBAICE-AMERICA
THISAGREEMENTFORSERVICES(herein"Ag1‘ccmcnt”)i9madeandenteredinto this5‘“dayofSeptember2023(“El‘l‘eelivcDate”)byandbetweentheCityOl‘Chino,aCalitbrnia municipalcorporation(“City”)andSeasideIce.LLCdbalee-America.aCalifornialimited liabilitycompany(“Consultant”).CityandConsultantmaybereferredtoindividuallyas“Party” orcollectivelyas“Parties.”
RECITALS
A. Cityhassoughtthepertbrmaneeol‘theservicesdefinedanddescribedparticularly inArticlelol‘thisAgreement.
B. ConsultanLfollowingsubmissionofaproductionpricelistfortheperformanceof theservicesdefinedanddescribedparticularlyinArticlelol‘thisAgreement,wasselectedby theCityt0performthoseservices.
C. PursuanttotheCityofChino’sMunicipalCode,Cityhasauthoritytoenterinto andexecutethisAgreement.
D. ThePartiesdesiretoformalizetheselectionofConsultantforperformanceof thoseservicesdefinedanddescribedparticularlyinArticlelofthisAgreementanddesirethat thetermsofthatperformancebeasparticularlydefinedanddescribedherein.
OPERATIVEPROVISIONS
NOW,THEREFORE,inconsiderationofthemutualpromisesandcovenantsmadeby thePattiesandcontainedhereinandotherconsideration,thevalueandadequacyofwhichare herebyacknowledged,thepartiesagreeasfollows:
ARTICLE1.SERVICESOFCONSULTANT
1.]Scopeot‘Services.
IncompliancewithalltermsandconditionsofthisAgreement,theConsultantshall providethoseservicesspecifiedinthe“ScopeofServices”attachedheretoasExhibit“A”and incorporatedhereinbythisreference,whichmaybereferredtohereinasthe"services”or“work”hereunder.AsamaterialinducementtotheCityenteringintothisAgreement Consultantrepresentsandwarrantsthatithasthequalifications.experience,andfacilities necessarytoproperlyperformtheservicesrequiredtinderthisAgreementinathorough, competent,andprofessionalmanner,andisexperiencedinperformingtheworkandservices contemplatedherein.Consultantshallatalltimesfaithfully,competentlyandtothebestofits ability.experienceandtalent,performallservicesdescribedherein.Consultantcovenantsthatit shallfollowthehighestprofessionalstandardsinperlbrmingtheworkandservicesrequired hereunderandthatallmaterialswillbebothofgoodqualityaswellasfitforthepurpose ui:ziown/mom2 (LongForm)
intended.ForpurposesofthisAgreement,thephrase“highestprofessionalstandards”shall meanthosestandardsofpracticerecognizedbyoneormorefirst—classfirmsperformingsimilar workundersimilarcircumstances.
1.2Consultant’sProposal.
TheScopeofServicesshallincludethescopeofworkincludedinConsultant‘sproposal, whichshallbeincorporatedhereinbythisreferenceasthoughfullysetforthherein.Intheevent ofanyinconsistencybetweenthetermsofsuchproposalandthisAgreement,thetermsofthis Agreementshallgovem.
1.3CompliancewithLaw.
Consultantshallkeepitselfinformedconcerning.andshallrenderallserviceshereunder inaccordancewith.allordinances,resolutions.statutes.rules.andregulationsoftheCityand anyFederal.Stateorlocalgovernmentalentityhavingjurisdictionineffectatthetimeserviceis rendered.
1.4CaliforniaLaborLaw.
IftheScopeofServicesincludesany“publicwork”or"maintenancework.”asthose termsaredefinedinCaliforniaLaborCodeSection1720e1seq.andCaliforniaCodeof Regulations.Title8.Section16000etseq..andifthetotalcompensationis$1.000ormore.
Consultantshallpayprevailingwagesforsuchworkandcomplywiththerequirementsin CaliforniaLaborCodesection1770etseq.and1810e1seq.andallotherapplicablelaws.as theypertaintosuchwork.includingthefollowingrequirements:
(a)DIRMonitoringandEnforcement.Thepublicworkand/ormaintenance workperformedtinderthisAgreementshallbesubjecttocompliancemonitorinaand enforcementbytheDepartmentofIndustrialRelations(‘QDIR").Consultantshallpostjgbsite notices.asprescribedbyregulation.
(b)PrevailingWages.Consultantshallpayprevailingwagestotheextent requiredbyLaborCodeSection1771.PursuanttoLaborCodeSection1773.2.copiesofthe prevailingrateofperClientwagesareonfileatCityHallandwillbemadeavailabletoany interestedpartyonrequest.ByinitiatinganyworkunderthisAgreement.Consultant acknowledgesreceiptofacopyoftheDIRdeterminationoftheprevailingrateofperdiem wages.andConsultantshallpostacopyofthesameateachjobsitewhereworkisperformed tinderthisAgreement.
(c)PenaltvforFailuretoPavPrevailingWages.Consultantshallcomply withandbeboundbytheprovisionsofLaborCodeSections1774and1775concerningthe paymentofprevailingratesofwagestoworkersandthepenaltiesforfailuretopayprevailing wages.TheConsultantshall.asapenaltytotheCity.forfeittwohundreddollars($200)foreach calendarday.orportionthereof.foreachworkerpaidlessthantheprevailingratesasdetermined bytheDIRfortheworkorcraftinwhichtheworkerisemployedforanypublicworkdone pursuanttothisAgreementbyConsultantorbyanysubcontractor. [v01225(MOI/8636042
(d)PavrollRecords.Consultantshallcomplywithandbeboundbythe provisionsofLaborCodeSectionI776.whichrequiresConsultantandeachsubcontractorto:
keepaccuratepayrollrecordsandverifysuchrecordsinwritingunderpenaltyofperjury.as specifledinSection1776;certifyandmakesuchpayrollrecordsavailableforinspectionas providedbySection1776:andinfomitheCityofthelocationoftherecords. (e) Apprentices.Consultantshallcomplywithandbeboundbythe provisionsofLaborCodeSections1777.5.1777.6,and1777.7andCalifomiaCodeof RegulationsTitle8,Section200etseq.concerningtheemploymentofapprenticesonpublic worksprojects.Consultantshallberesponsibleforcompliancewiththeseaforementioned Sectionsforallapprenticeableoccupations.Priort0commencingworktinderthisAgreement, ConsultantshallprovideCitywithacopyoftheinformationsubmittedt0anyapplicable apprenticeshipprogram.Withinsixty(60)daysafterconcludingworkpursuanttothis Agreement.ConsultantandeachofitssubcontractorsshallsubmittotheCityaverified statementofthejourneymanandapprenticehoursperformedtinderthisAgreement. (t)Eight—HourWorkdav.Consultantacknowledgesthateight(8)hourslabor constitutesalegalday'swork.ConsultantshallcomplywithandbeboundbyLaborCode Section1810.
(g)PenaltiesforExcessl-lours.Consultantshallcomplywithandbebound bytheprovisionsofLaborCodeSection1813concerningpenaltiesforworkerswhoworkexcess hours.TheConsultantshall.asapenaltytotheCity.forfeittwenty-fivedollars($25)foreach workeremployedintheperformanceofthisAgreementbytheConsultantorbyany subcontractorforeachcalendardayduringwhichsuchworkerisrequiredorpermittedtowork morethaneight(8)hoursinanyonecalendardayandforty(40)hoursinanyonecalendarweek inviolationoftheprovisionsofDivision2.Part7.Chapterl.Article3oftheLaborCode.
PursuanttoLaborCodesection1815.workperformedbyemployeesofConsultantinexcessof eight(8)hoursperday,andforty(40)hoursduringanyoneweekshallbepermitteduponpublic workuponcompensationforallhoursworkedinexcessof8hoursperdayatnotlessthanone andone-half(1‘/:)timesthebasicrateofpay.
(h)Workers‘Compensation.CaliforniaLaborCodeSections1860and3700 providethateveryemployerwillberequiredtosecurethepaymentofcompensationtoits employeesifithasemployees.ByexecutingthisAgreement.andinaccordancewiththe provisionsofCaliforniaLaborCodeSection1861.Consultantcertifiesasfollows:
“IamawareoftheprovisionsofSection3700oftheLaborCodewhichrequire everyemployertobeinsuredagainstliabilityforworkers'compensationorto undertakeself—insuranceinaccordancewiththeprovisionsofthatcode.andlwill complywithsuchprovisionsbeforecommencingtheperformanceoftheworkof thiscontract."
(i)Consultant‘sResponsibilityforSubcontractors.Foreverysubcontractor whowillperformworkunderthisAgreementConsultantshallberesponsibleforsuch subcontractor’scompliancewithDivision2,Pan7Chapter1(commencingwithSection1720) oftheCaliforniaLaborCodeandshallmakesuchcompliancearequirementinanycontractwith anysubcontractorforworkunderthisAgreement.Consultantshallberequiredtotakeallactions .,Ul225000l38636042 J
necessarytoenforcesuchcontractualprovisionsandensuresubcontractor’scompliance. includingwithoutlimitation.conductingareviewofthecertifiedpayrollrecordsofthe subcontractoronaperiodicbasisoruponbecomingawareofthefailureofthesubcontractorto payhisorherworkersthespecifiedprevailingrateofwages.Consultantshalldiligentlytake correctiveactiontohaltorrectifyanysuchfailurebyanysubcontractor.
1.5Licenses,Permits,FeesandAssessments.
Consultantshallobtainatitssolecostandexpensesuchlicenses.permitsandapprovals asmayberequiredbylawfortheperformanceoftheservicesrequiredbythisAgreement.
Consultantshallhavethesoleobligationtopayforanyfees.assessmentsandtaxes,plus applicablepenaltiesandinterest.whichmaybeimposedbylawandarisefromorarenecessary fortheConsultant’sperformanceoftheservicesrequiredbythisAgreement.andshall indemnify.defendandholdharmlessCity,itsofficers.employeesoragentsofCity.againstany suchfees.assessments.taxes.penaltiesorinterestlevied,assessedorimposedagainstCity hereunder,
1.6FamiliaritvwithWork.
ByexecutingthisAgreement.ConsultantwarrantsthatConsultant(i)hasthoroughly investigatedandconsideredthescopeofservicestobeperformed.(ii)hascarefullyconsidered howtheservicesshouldbeperformed,and(iii)fullyunderstandsthefacilities.difficultiesand restrictionsattendingperformanceoftheservicesunderthisAgreement.Iftheservicesinvolve workuponanysite.ConsultantwarrantsthatConsultanthasorwillinvestigatethesiteandisor willbefullyacquaintedwiththeconditionsthereexisting.priortocommencementofservices hereunder.ShouldtheConsultantdiscoveranvlatentorunknownconditions.whichwill materiallyaffecttheperformanceoftheserviceshereunder.Consultantshallimmediatelyinform theCityofsuchfactandshallnotproceedexceptatConsultant‘sriskuntilwritteninstructions arereceivedfromtheProjectManager.
1.7SoftwareandComputerServices.
IftheScopeofServicesincludestheprovisionand/orinstallationofanysoftware. computersystem.orothercomputertechnology.Consultantrepresentsandwarrantsthatithas inspectedtheCity‘scurrentinfrastructure.equipment.computersystemandsoftwareandthatthe software.computersystem.orothercomputertechnologyprovidedand/orinstalledby ConsultantunderthisAgreementiscompatible.andshallbefullyfunctional.withsuch infrastructure.equipment.computersystemandsoftwareoftheCity.Consultantacknowledges thattheCityisrelyingontherepresentationbyConsultantasamaterialconsiderationinentering intothisAgreement.
1.8CareofWork.
TheConsultantshalladoptreasonablemethodsduringthelifeoftheAgreementto furnishcontinuousprotectiontothework.andtheequipment.materials,papers.documents. plans,studiesand/orothercomponentsthereoftopreventlossesordamages.andshallbe responsibleforallsuchdamages.topersonsorproperty.untilacceptanceoftheworkbyCity. exceptsuchlossesordamagesasmaybecausedbyCity‘sownnegligence. [>1225{'001/8630042 4
1.9FurtherResponsibilitiesofParties.
Bothpartiesagreetousereasonablecareanddiligencetoperformtheirrespective obligationsunderthisAgreement.Bothpartiesagreetoactingoodfaithtoexecuteall instruments,preparealldocumentsandtakeallactionsasmaybereasonablynecessarytocarry outthepurposesofthisAgreement.Unlesshereafterspecified.neitherpartyshallberesponsible fortheserviceot‘theother.
1.10AdditionalServices.
CityshallhavetherighttsubjecttostatelawandtheCity‘sMunicipalCode,atanytime duringtheperformanceoftheservices,withoutinvalidatingthisAgreement,toorderextrawork beyondthatspecifiedintheScopeofServicesormakechangesbyaltering,addingtoor deductingfromsaidwork.Nosuchextraworkmaybeundertakenunlessawrittenorderisfirst givenbytheProjectManagertotheConsultant,incorporatingthereinanyadjustmentin(i)the ContractSumt‘ortheactualcostsoftheextrawork.and/or(ii)thetimetoperformthis Agreement.whichsaidadjustmentsaresubjecttothewrittenapprovaloftheConsultant.Any increaseincompensationforextraworkshallrequiretheapprovalofCityCouncilunlessthe CityCouncilhaspreviouslyauthorizedtheCityManagertoapproveanincreaseincompensation andtheamountoftheincreasedoesnotexceedsuchauthorization.ltisexpresslyunderstoodby ConsultantthattheprovisionsofthisSectionshallnotapplytoservicesspecificallysetforthin theScopeofServices.Consultantherebyacknowledgesthatitacceptstheriskthattheservices tobeprovidedpursuanttotheScopeofServicesmaybemorecostlyortimeconsumingthan ConsultantanticipatesandthatConsultantshallnotbeentitledtoadditionalcompensation therefor.Citymayinitssoleandabsolutediscretionhavesimilarworkdonebyother contractors.NoclaimsforanincreaseintheContractSumortimeforperformanceshallbevalid unlesstheproceduresestablishedinthisSectionarefollowed.
1.11SpecialRequirements.
AdditionaltermsandconditionsofthisAgreement.ifany.whicharemadeaparthereof aresetforthinthe"SpecialRequirements“attachedheretoasExhibit“B“andincorporated hereinbythisreference.IntheeventofaconflictbetweentheprovisionsofExhibit“B“andany otherprovisionsofthisAgreement,theprovisionsofExhibit“B"shallgovem.
ARTICLE2.COMPENSATIONANDMETHODOFPAYMENT.
2.1ContractSum.
SubjecttoanylimitationssetforthinthisAgreement.CityagreestopayConsultantthe amountsspecifiedinthe“ScheduleofCompensation”attachedheretoasExhibit“C“and incorporatedhereinbythisreference.Thetotalcompensation.includingreimbursementfor actualexpenses.shallnotexceedFourHundredForty-SixThousandEightHundredOneDollars andZeroCents($446801.00)(the“ContractSum").unlessadditionalcompensationisapproved pursuanttoSection1.10.
01225000l,86360-12
2.2 MethodofCompensation.
Themethodofcompensationmayinclude:(i)alumpsumpaymentuponcompletion;(ii) paymentinaccordancewithspecifiedtasksorthepercentageofcompletionoftheservices.less contractretention;(iii)paymentfortimeandmaterialsbasedupontheConsultant‘sratesas specifiedintheScheduleofCompensation‘providedthat(a)timeestimatesareprovidedforthe performanceofsubtasks,(b)contractretentionismaintained.and(c)theContractSumisnot exceeded:or(iv)suchothermethodsasmaybespecifiedintheScheduleofCompensation.
2.3ReimbursableExpenses.
Compensationmayincludereimbursementforactualandnecessaryexpendituresfor reproductioncosts.telephoneexpenses,andtravelexpensesapprovedbytheProjectManagerin advance.oractualsubcontractorexpensesofanapprovedsubcontractorpursuanttoSection4,5. andonlyifspecifiedintheScheduleofCompensation.TheContractSumshallincludethe attendanceofConsultantatallprojectmeetingsreasonablydeemednecessarybytheCity.
CoordinationoftheperformanceoftheworkwithCityisacriticalcomponentoftheservices.If Consultantisrequiredtoattendadditionalmeetingstofacilitatesuchcoordination,Consultant shallnotbeentitledtoanyadditionalcompensationforattendingsaidmeetings.
2.4 Invoices.
EachmonthConsultantshallfurnishtoCityanoriginalinvoiceforallworkperformed andexpensesincurredduringtheprecedingmonthinaformapprovedbyCity‘sDirectorof Finance.BysubmittinganinvoiceforpaymenttinderthisAgreement.Consultantiscertifying compliancewithallprovisionsoftheAgreement.ConsultantshallnotinvoiceCityforany duplicateservicesperformedbymorethanoneperson.
include:
Allinvoicesshallbesubmittedbyemailtoap@citvofchino.orgEachinvoiceisto (a)Lineitemsforallpersonneldescribingtheworkperformed.thenumberof hoursworked.andthehourlyrate.
(b)Lineitemsforallmaterialsandequipmentproperlychargedtothe Services.
(c)Lineitemsforallotherapprovedreimbursableexpensesclaimed,with supportingdocumentation.
(d)Lineitemsforallapprovedsubcontractorlabor.supplies.equipment. materials.andtravelproperlychargedtotheServices.
lfthisAgreementrequiresprevailingwages.perSection1.40fthe Agreement.allinvoicesshallincludeacopyofConsultant’sCertified PayrollandproofthatCertifiedPayrollhasbeensubmittedtotheDIR.
Consultantshallalsosubmitalistoftheprevailingwageratesforall employeesandsubcontractorsprovidingservicesunderthisAgreement.as applicable.withConsultant‘sfirstinvoice.Iftheserateschangeatany (H325mmtxosbm2 6
timeduringthetermoftheAgreement‘Consultantshallsubmitanewlist ofratcstotheCitywithitsfirstinvoicefollowingtheeffectivedateofthe ratechange.
CityshallindependentlyrevieweachinvoicesubmittedbytheConsultantt0determine whethertheworkperformedandexpensesincurredareincompliancewiththeprovisionsofthis Agreement.ExceptastoanychargesforworkperformedorexpensesincurredbyConsultant whicharedisputedbyCity.orasprovidedinSection7.3.Citywilluseitsbesteffortstocause Consultanttobepaidwithinforty—five(45)daysofreceiptofConsultant‘scorrectand undisputedinvoice:however.ConsultantacknowledgesandagreesthatduetoCitywarrantrun procedures.theCitycannotguaranteethatpaymentwilloccurwithinthistimeperiod.Inthe eventanychargesorexpensesaredisputedbyCity,theoriginalinvoiceshallberetumedbyCity toConsultantforcorrectionandresubmission.ReviewandpaymentbyCityforanyinvoice providedbytheConsultantshallnotconstituteawaiverofanyrightsorremediesprovided hereinoranyapplicablelaw.
2.5Waiver.
PaymenttoConsultantforworkperformedpursuanttothisAgreementshallnotbe deemedtowaiveanydefectsinworkperformedbyConsultant.
2.6 Contingency0fFunds.
ConsultantacknowledgesthatfundingorportionsoffundingforthisAgreementmaybe contingentuponStatebudgetapproval:receiptoffundsfrom.and/orobligationoffundsbythe StateofCaliforniatoCitv:orinclusionofsufficientfundingfortheserviceshereunderinthe budgetapprovedbyChinoCityCouncilforeachfiscalyearcoveredbythisAgreement.lfsuch approval.fundingorappropriationsarenotforthcoming.orareotherwiselimited.Citymay immediatelyterminateormodifythisAgreementwithoutpenalty.
ARTICLE3.PERFORMANCESCHEDULE
3.1TimeofEssence.
TimeisoftheessenceintheperformanceofthisAgreement.
3.2ScheduleofPerformance.
ConsultantshallcommencetheservicespursuanttothisAgreementuponreceiptofa writtennoticetoproceedandshallperformallserviceswithinthetimeperiod(s)establishedin the“ScheduleofPerformance"attachedheretoasExhibit“D"andincorporatedhereinbythis reference.WhenrequestedbytheConsultant.extensionstothetimeperiod(s)specifiedinthe ScheduleofPerformancemaybeapprovedinwritingbytheProjectManagerbutnotexceeding onehundredeighty(180)dayscumulatively.
3.3ForceMaieure.
Thetimeperiod(s)specifiedintheScheduleofPerformanceforperformanceofthe servicesrenderedpursuanttothisAgreementshallbeextendedbecauseofanydelaysdueto l]l2250001,8636042 7
unforeseeablecausesbeyondthecontrolandwithoutthefaultornegligenceoftheConsultant. including,butnotrestrictedto?actsofGod0rofthepublicenemy.unusuallysevereweather. fires.earthquakes,floods,epidemics.quarantinerestrictions,riots.strikes.freightembargoes. wars.litigation.and/oractsofanygovernmentalagency.includingtheCity.iftheConsultant shallwithinten(10)daysofthecommencementofsuchdelaynotifytheProjectManagerin writingofthecausesofthedelay.TheProjectManagershallascertainthefactsandtheextentof delay.andextendthetimeforperformingtheservicesfortheperiodoftheenforceddelaywhen andifinthejudgmentoftheProjectManagersuchdelayisjustified.TheProjectManager‘s determinationshallbefinalandconclusiveuponthepartiestothisAgreement.Innoeventshall Consultantbeentitledt0recoverdamagesagainsttheCityforanydelayintheperformanceof thisAgreement.howevercaused.Consultant’ssoleremedvbeingextensionoftheAgreement pursuanttothisSection.
3.4Term.
UnlessearlierterminatedinaccordancewithArticle7ofthisAgreement.thisAgreement shallcontinueinfullforceandeffectuntilcompletionoftheservices,whichshallbenolater thanDecember31.2023,exceptasotherwiseprovidedintheScheduleofPerformance (Exhibiti‘D").
ARTICLE4.COORDINATIONOFWORK
4.1 RepresentativesandPersonnelofConsultant.
ThefollowingprincipalofConsultant("Principal”)isherebydesignatedasbeingthe principalandrepresentativeofConsultantauthorizedtoactinitsbehalfwithrespecttothework specifiedhereinandmakealldecisionsinconnectiontherewith:
ScottWilliams ChiefExecutiveOfficer
(Name) (Title)
Itisexpresslyunderstoodthattheexperience.knowledge.capabilityandreputationofthe foregoingprincipalwasasubstantialinducementforCitytoenterintothisAgreement.
Therefore.theforegoingprincipalshallberesponsibleduringthetermofthisAgreementfor directingallactivitiesofConsultantanddevotingsufficienttimetopersonallysupervisethe serviceshereunder.AllpersonnelofConsultant,andanyauthorizedagents.shallatalltimesbe tindertheexclusivedirectionandcontrolofthePrincipal.ForpurposesofthisAgreement,the foregoingPrincipalmaynotbereplacednormaytheirresponsibilitiesbesubstantiallyreduced byConsultantwithouttheexpresswrittenapprovalofCity.Additionally.Consultantshall utilizeonlycompetentpersonneltoperformservicespursuanttothisAgreement.Consultant shallmakeeveryreasonableefforttomaintainthestabilitvandcontinuityofConsultant‘sstaff andsubcontractors.ifany.assignedtoperformtheservicesrequiredunderthisAgreement.
ConsultantshallnotifyCityofanychangesinConsultant‘sstaffandsubcontractors.ifany. assignedtoperformtheservicesrequiredunderthisAgreement.priortoandduringanysuch performance.
Ul225001)l/S63ht)4.2 8
4.2 StatusofConsultant.
Consultantshallhavenoauthorityt0bindCityinanymanner.ortoincuranyobligation debtorliabilityofanykindonbehalfoforagainstCity.whetherbycontractorotherwise,unless suchauthorityisexpresslyconferredunderthisAgreementorisotherwiseexpresslyconferredin writingbyCity.ConsultantshallnotatanytimeorinanymannerrepresentthatConsultantor anyofConsultant’sofficers.employees.oragentsareinanymannerofficials.officers. employeesoragentsofCity.NeitherConsultant,noranyofConsultant‘sofficers.employeesor agents.shallobtainanyrightstoretirement,healthcareoranyotherbenefitswhichmay otherwiseaccruetoCity’semployees.ConsultantexpresslywaivesanyclaimConsultantmay havetoanysuchrights.
4.3ProiectManager.
TheProjectManagershallbeMayraPratt.CommunityServices.Parks& Recreation Manager.oranyotherpersonasmaybedesignatedbytheProjectManager.ltshallbethe Consultant’sresponsibilitytoassurethattheProjectManageriskeptinformedoftheprogressof theperformanceoftheservicesandtheConsultantshallreferanydecisionswhichmustbemade byCitytotheProjectManager.Unlessotherwisespecifiedherein,anyapprovalofCityrequired hereundershallmeantheapprovaloftheProjectManager.TheProjectManagershallhave authority.ifspecifiedinwritingbytheCityManager.tosignalldocumentsonbehalfoftheCity requiredhereundertocarryoutthetermsofthisAgreement.
4.4 IndependentConsultant.
NeithertheCitynoranyofitsemployeesshallhaveanycontroloverthemanner.mode ormeansbywhichConsultant,itsagentsoremployees.performtheservicesrequiredherein. exceptasotherwisesetforthherein.Cityshallhavenovoiceintheselection.discharge. supervisionorcontrolofConsultant‘semployees.servants.representativesoragents,orinfixing theirnumber,compensationorhoursofservice.Consultantshallperformallservicesrequired hereinasanindependentcontractorofCityandshallremainatalltimesastoCityawholly independentcontractorwithonlysuchobligationsasareconsistentwiththatrole.Consultant shallnotatanytimeorinanymannerrepresentthatitoranyofitsagentsoremployeesare agentsoremployeesofCity.Cityshallnotinanywayorforanypurposebecome0rbedeemed tobeapartnerofConsultantinitsbusiness0rotherwiseorajointventureroramemberofany jointenterprisewithConsultant.
4.5 ProhibitionAgainstSubcontractingorAssignment.
Theexperience.knowledge.capabilityandreputationofConsultant.itsprincipalsand employeeswereasubstantialinducementfortheCitytoenterintothisAgreement.Therefore, Consultantshallnotcontractwithanyotherentitytoperforminwholeorinparttheservices requiredhereunderwithouttheexpresswrittenapprovaloftheCity.lnaddition.neitherthis Agreementnoranyinteresthereinmaybetransferred.assigned.conveyed.hypothecatedor encumberedvoluntarilyorbyoperationoflaw.whetherforthebenefitofcreditorsorotherwise. withoutthepriorwrittenapprovalofCity.Transfersrestrictedhereundershallincludethe transfertoanypersonorgroupofpersonsactinginconcertofmorethantwentyfivepercent (25%)ofthepresentownershipand/orcontrolofConsultant.takingalltransfersintoaccounton 0112500m‘xbsmu3 9
aCumulativebasis.Intheeventofanysuchunapprovedtransfer,includinganybankruptcy proceeding,thisAgreementshallbevoid.NOapprovedtransfershallreleasetheConsultantor anysuretyOfConsultantofanyliabilityhereunderwithouttheexpressconsentofCity.
ARTICLE5.INSURANCEANDINDEMNIFICATION
5.1InsuranceCoverages.
WithoutlimitingConsultant‘sindemnificationofCity,andpriort0commencementof anyservicesunderthisAgreement.Consultantshallobtain.provideandmaintainatitsown expenseduringthetermofthisAgreementpoliciesofinsuranceofthetypeandamounts describedbelowand,inaform,satisfactorytoCityi
(a) Generalliabilitvinsurance.Consultantshallmaintaincommercialgeneral liabilityinsurancewithcoverageatleastasbroadasInsuranceServicesOfficeformCG000]. inanamountnotlessthan$15000>000peroccurrence.$2.000,000generalaggregate,forbodily injury,personalinjury.andpropertydamage.Thepolicymustincludecontractualliabilitythat hasnotbeenamended.AnyendorsementrestrictingstandardISO“insuredcontract“language willnotbeaccepted.
(b)Automobileliabilityinsurance.Consultantshallmaintainautomobile insuranceatleastasbroadasInsuranceServicesOfficeformCA0001coveringbodilyinjury andpropertydamageforallactivitiesoftheConsultantarisingoutoforinconnectionwith ServicestobeperformedunderthisAgreement.includingcoverageforanyowned.hired.non— oyvnedorrentedvehicles.inanamountnotlessthan$1.000,000combinedsinglelimitforeach accident.
(c)Professionalliability(errors& omissions)insurance.Consultantshall maintainprofessionalliabilityinsurancethatcoverstheServicestobeperformedinconnection withthisAgreement,intheminimumamountof$l.000.000perclaimandintheaggregate.Any policyinceptiondate.continuitydate.orretroactivedatemustbebeforetheeffectivedateofthis AgreementandConsultantagreestomaintaincontinuouscoveragethroughaperiodnolessthan three(3)yearsaftercompletionoftheservicesrequiredbythisAgreement. (d)Workers"compensationinsurance.ConsultantshallmaintainWorkers‘ CompensationInsurance(StatutoryLimits)andEmployer‘sLiabilityInsurance(withlimitsofat least$1000.000).
(e)Subcontractors.Consultantshallincludeallsubcontractorsasinsureds tinderitspoliciesorshallfurnishseparatecertificatesandcertifiedendorsementsforeach subcontractor.Allcoveragesforsubcontractorsshallincludealloftherequirementsstated herein.
(f)AdditionalInsurance.Policiesofsuchotherinsurance.asmayberequired intheSpecialRequirementsinExhibitB
01225000[/3636042 I0
5.2 GeneralInsuranceRequirements.
(a)Proof0finsurance.Consultantshallprovidecertificatesofinsuranceto CityaseVidenceoftheinsurancecoveragerequiredherein.alongwithawaiverofsubrogation endorsementforworkers"compensation.Insurancecertiticatesandendorsementsmustbe approvedbyCity‘sRiskManagerpriortocommencementofperformance.Currentcertification ofinsuranceshallbekeptonfilewithCityatalltimesduringthetermot‘thisAgreement.City reservestherighttorequirecomplete,certifiedcopiesofallrequiredinsurancepolicies.atany time.
(b) Durationofcoverage.Consultantshallprocureandmaintainforthe durationofthisAgreementinsuranceagainstclaimsforinjuriestopersons0rdamagesto property,whichmayarisefromorinconnectionwiththeperformanceoftheServiceshereunder byConsultant,itsagents,representatives,employeesorsubconsultants. (c)Primarv/noncontributing.CoverageprovidedbyConsultantshallbe primaryandanyinsuranceorself-insuranceprocuredormaintainedbyCityshallnotberequired tocontributewithit.Thelimitsofinsurancerequiredhereinmaybesatisfiedbyacombination ofprimaryandumbrellaorexcessinsurance.Anyumbrellaorexcessinsuranceshallcontainor beendorsedtocontainaprovisionthatsuchcoverageshallalsoapplyonaprimaryandnon— contributorybasisforthebenefitofCitybeforetheCity’sowninsuranceorself-insuranceshall becalledupontoprotectitasanamedinsured.
(d)Citv‘srightsofenforcement.Intheeventanypolicyofinsurancerequired underthisAgreementdoesnotcomplywiththesespecificationsoriscanceledandnotreplaced.
Cityhastherightbutnotthedutytoobtaintheinsuranceitdeemsnecessaryandanypremium paidbyCitywillbepromptlyreimbursedbyConsultantorCitywillwithholdamountssufficient topaypremiumfromConsultantpayments,lnthealternative,CitymaycancelthisAgreement (e)Acceptableinsurers.Allinsurancepoliciesshallbeissuedbyaninsurance companycurrentlyauthorizedbytheInsuranceCommissionertotransactbusinessofinsurance orthatisontheListofApprovedSurplusLineInsurersintheStateofCalifomia.withan assignedpolicyholders‘RatingofA-(orhigher)andFinancialSizeCategoryClassVI(orlarger) inaccordancewiththelatesteditionofBest’sKeyRatingGuide.unlessotherwiseapprovedby theCity’sRiskManager.
(f)Waiverofsubrogation,Allinsurancecoveragemaintainedorprocured pursuanttothisagreementshallbeendorsedtowaivesubrogationagainstCity.itselectedor appointedofficers.agents.officials,employeesandvolunteersorshallspecificallyallow Consultantorothersprovidinginsuranceevidenceincompliancewiththesespecificationsto waivetheirrightofrecoverypriortoaloss.Consultantherebywaivesitsownrightofrecovery againstCityandshallrequiresimilarwrittenexpresswaiversandinsuranceclausesfromeachof itssubconsultants.
(g)Enforcementofcontractprovisions(non—estoppel).Consultant acknowledgesandagreesthatanyactualorallegedfailureonthepartoftheCitytoinform Consultantofnon—compliancewithanyrequirementimposesnoadditionalobligationsonthe Citynordoesitwaiveanyrightshereunder.
orzzsouorxwootl ll
(h)@uirementsnotlimiting.Requirementsofspecificcoveragefeaturesor limitscontainedinthissectionarenotintendedasalimitationoncoverage.limitsorother requirements,orawaiverofanycoveragenormallyprovidedbyanyinsurance.Specific referencetoagivencoveragefeatureisforpurposesofclarificationonlyasitpertainstoagiven issueandisnotintendedbyanypartyorinsuredtobeallinclusive.ortotheexclusionofother coverage.orawaiverofanytype.IftheConsultantmaintainshigherlimitsthantheminimums shownabove.theCityrequiresandshallbeentitledtocoverageforthehigherlimitsmaintained bytheConsultant.Anyavailableinsuranceproceedsinexcessofthespecifiedminimumlimits ofinsuranceandcoverageshallbeavailabletotheCity.
(i)Noticeofcancellation.Consultantagreestoobligeitsinsuranceagentor brokerandinsurerstoprovidetoCitywithathirty(30)daynoticeofcancellation(exceptfor nonpaymentforwhichaten(10)daynoticeisrequired)ornonrenewalofcoverageforeach requiredcoverage.
(j)Additionalinsuredstatus.Generalliabilitypoliciesshallprovideorbe endorsedtoprovidethatCityanditsofficers,officials,employees.andagents.andvolunteers shallbeadditionalinsuredsundersuchpolicies.Thisprovisionshallalsoapplytoany excess/umbrellaliabilitypolicies.
(k)Prohibitionofundisclosedcoveragelimitations.Noneofthecoverages requiredhereinwillbeincompliancewiththeserequirementsiftheyincludeanylimiting endorsementofanykindthathasnotbeenfirstsubmittedtoCityandapprovedofinwriting. (l)Separationofinsureds.Aseverabilityofinterestsprovisionmustapplyfor alladditionalinsuredsensuringthatConsultant‘sinsuranceshallapplyseparatelytoeachinsured againstwhomclaimismadeorsuitisbrought,exceptwithrespecttotheinsurer‘slimitsof liability.Thepolicy(ies)shallnotcontainanycross—liabilityexclusions. (m)Passthroughclause.Consultantagreestoensurethatitssubconsultants, subcontractors,andanyotherpartyinvolvedwiththeprojectwhoisbroughtontoorinvolvedin theprojectbyConsultant.providethesameminimuminsurancecoverageandendorsements requiredofConsultant.Consultantagreestomonitorandreviewallsuchcoverageandassumes allresponsibilityforensuringthatsuchcoverageisprovidedinconformitywiththerequirements ofthissection.Consultantagreesthatuponrequest.allagreementswithconsultants. subcontractors.andothersengagedintheprojectwillbesubmittedtoCityforreview. (n) Agency‘srighttorevisespecifications.TheCityreservestherightatany timeduringthetermofthecontracttochangetheamountsandtypesofinsurancerequiredby givingtheConsultantninety(90)daysadvancewrittennoticeofsuchchange.Ifsuchchange resultsinsubstantialadditionalcosttotheConsultant.theCitvandConsultantmavrenegotiate Consultant'scompensation.
(o)Self—insuredretentions.Anyself—insuredretentionsmustbedeclaredto andapprovedbyCity.Cityreservestherighttorequirethatself—insuredretentionsbeeliminated. lowered.orreplacedbyadeductible.Self—insurancewillnotbeconsideredtocomplywiththese specificationsunlessapprovedbyCity.
o11250m)1$636041 12
(p)Timelvnoticeofclaims.ConsultantshallgiveCitypromptandtimely noticeofclaimsmadeorsuitsinstitutedthatariseoutoforresultfromConsultant‘sperformance underthisAgreement.andthatinvolveormayinvolvecoveragetinderanyoftherequired liabilitypolicies.
q) Additionalinsurance.Consultantshallalsoprocureandmaintain.atits owncostandexpense.anyadditionalkindsofinsurance.whichinitsownjudgmentmaybe necessaryforitsproperprotectionandprosecutionofthework.
5.3 Indemnification.
Tothefullextentpermittedbylaw,Consultantagreestoindemnify,defendandhold harmlesstheCity.itsofficers.employeesandagents(“indemnifiedParties“)against.andwill holdandsavethemandeachofthemharmlessfrom,anyandallactions.eitherjudicial. administrative.arbitrationorregulatoryclaims,damagestopersonsorproperty,losses.costs. penalties.obligations.errors.omissionsorliabilitieswhetheractualorthreatened(herein"claims orliabilities”)thatmaybeassertedorclaimedbyanyperson.firmorentityarisingoutoforin connectionwiththenegligentperformanceofthework.operationsoractivitiesprovidedherein ofConsultant.itsofficers.employees.agents.subcontractors.orinvitees.oranyindividualor entityforwhichConsultantislegallyliable("indemnitors").orarisingfromConsultant’sor indemnitors”recklessorwillfulmisconduct.orarisingfromConsultant’sorindemnitors’ negligentperformanceoforfailuretoperformanyterm.provision.covenantorconditionofthis Agreement.andinconnectiontherewith:
(a)Consultantwilldefendanyactionoractionsfiledinconnectionwithany ofsaidclaimsorliabilitiesandwillpayallcostsandexpenses.includinglegalcostsand attomevs‘feesincurredinconnectiontherewith:
(b)ConsultantwillpromptlypayanyjudgmentrenderedagainsttheCity.its officers.agentsoremployeesforanysuchclaimsorliabilitiesarisingoutoforinconnection withthenegligentperformanceoforfailuretoperformsuchwork,operationsoractivitiesof Consultanthereunder;andConsultantagreestosaveandholdtheCitv.itsofficers.agents.and employeesharmlesstherefrom;
(c)IntheeventtheCity,itsofficers.agentsoremployeesismadeapartyto anyactionorproceedingtiledorprosecutedagainstConsultantforsuchdamagesorotherclaims arisingoutoforinconnectionwiththenegligentperformanceoforfailuretoperformthework. operationoractivitiesofConsultanthereunder.ConsultantagreestopaytotheCity.itsofficers. agentsoremployees.anyandallcostsandexpensesincurredbytheCity.itsofticers.agentsor employeesinsuchactionorproceeding.includingbutnotlimitedto.legalcostsandattorneys‘ fees.
Consultantshallincorporatesimilarindemnityagreementswithitssubcontractorsandif itfailstodosoConsultantshallbefullyresponsibletoindemnifyCityhereundertherefore.and failureofCitytomonitorcompliancewiththeseprovisionsshallnotbeawaiverhereof.This indemniticationincludesclaimsorliabilitiesarisingfromanynegligentorwrongfulact.erroror omission.orrecklessorwillfulmisconductofConsultantintheperformanceofprofessional serviceshereunder.TheprovisionsofthisSectiondonotapplytoclaimsorliabilitiesoccurring asaresultofCity‘ssolenegligenceorwillfulactsoromissions.but.tothefullestextent 101225nonixxssaw2 l.)
(
permittedbylaw.shallapplytoclaimsandliabilitiesresultinginpanfromCity‘snegligence, exceptthatdesignprofessionals’indemnityhereundershallbelimitedtoclaimsandliabilities arisingoutofthenegligence.recklessnessorwillfulmisconductofthedesignprofessional.The indemnityobligationshallbebindingonsuccessorsandassignsofConsultantandshallsurvive terminationofthisAgreement.
ARTICLE6.RECORDS,REPORTS.ANDRELEASEOFINFORMATION
6.1Records.
Consultantshallkeep.andrequiresubcontractorstokeep,suchledgers,booksof accounts,invoices.vouchers,canceledchecks,reports.studiesorotherdocumentsrelatingtothe disbursementschargedtoCityandservicesperformedhereunder(the“booksandrecords”),as shallbenecessarytoperformtheservicesrequiredbythisAgreementandenabletheProject Managertoevaluatetheperformanceofsuchservices.Anyandallsuchdocumentsshallbe maintainedinaccordancewithgenerallyacceptedaccountingprinciplesandshallbecomplete anddetailed.TheProjectManagershallhavefullandfreeaccesstosuchbooksandrecordsatall timesduringnormalbusinesshoursofCity,includingtherighttoinspect.copy,auditandmake recordsandtranscriptsfromsuchrecords.Suchrecordsshallbemaintainedforaperiodofthree (3)yearsfollowingcompletionoftheserviceshereunder.andtheCityshallhaveaccesstosuch recordsintheeventanyauditisrequired.IntheeventofdissolutionofConsultant’sbusiness. custodyofthebooksandrecordsmaybegiventoCity.andaccessshallbeprovidedby Consultant‘ssuccessorininterest.Notwithstandingtheabove.theConsultantshallfullv cooperatewiththeCityinprovidingaccesstothebooksandrecordsifapublicrecordsrequestis madeanddisclosureisrequiredbylawincludingbutnotlimitedtotheCaliforniaPublicRecords Act.
6.2Reports.
ConsultantshallperiodicallyprepareandsubmittotheProjectManagersuchreports concerningtheperformanceoftheservicesrequiredbythisAgreementastheProjectManager shallrequire.ConsultantherebyacknowledgesthattheCityisgreatlyconcernedaboutthecost ofworkandservicestobeperformedpursuanttothisAgreement.Forthisreason.Consultant agreesthatifConsultantbecomesawareofanyfacts,circumstances.techniques.oreventsthat mayorwillmateriallyincreaseordecreasethecostoftheworkorservicescontemplatedherein or.ifConsultantisprovidingdesignservices.thecostoftheprojectbeingdesigned.Consultant shallpromptlynotifytheProjectManagerofsaidfact.circumstance.techniqueoreventandthe estimatedincreasedordecreasedcostrelatedtheretoand,ifConsultantisprovidingdesign services.theestimatedincreasedordecreasedcostestimatefortheprojectbeingdesigned.
6.3 Ownership0fDocuments.
Alldrawings.specifications.maps.designs.photographs.studies.surveys.data.notes. computertiles.reports.records.documentsandothermaterials(the“documentsandmaterials”) preparedbyConsultant.itsemployees.subcontractorsandagentsintheperformanceofthis AgreementshallbethepropertyofCityandshallbedeliveredtoCityuponrequestoftheProject ManagerorupontheterminationofthisAgreement,andConsultantshallhavenoclaimfor furtheremploymentoradditionalcompensationasaresultoftheexercisebyCityofitsfull oi225moi863w2 14
rightsofownershipuse.reuse.orassignmentofthedocumentsandmaterialshereunder.Any use.reuseorassignmentofsuchcompleteddocumentsforotherprojectsand/oruseof uncompleteddocumentswithoutspecificwrittenauthorizationbytheConsultantwillbeatthe City‘ssoleriskandwithoutliabilitytoConsultant.andConsultant’sguaranteeandwarranties shallnotextendtosuchuse.reuseorassignment.Consultantmayretaincopiesofsuch documentsforitsownuse.Consultantshallhavetherighttousetheconceptsembodiedtherein.
AllsubcontractorsshallprovideforassignmenttoCityofanydocumentsormaterialsprepared bythem.andintheeventConsultantfailstosecuresuchassignment.Consultantshallindemnify Cityforalldamagesresultingtherefrom.Moreover.Consultantwithrespecttoanydocuments andmaterialsthatmayqualifyas“worksmadeforhire”asdefinedin17U.S.C.§ lOl,such documentsandmaterialsareherebydeemed“worksmadeforhire”fortheCitv.
6.4 ConfidentialityandRelease0fInformation.
(a) AllinformationgainedorworkproductproducedbyConsultantin performanceofthisAgreementshallbeconsideredconfidential,unlesssuchinformationisinthe publicdomainoralreadyknowntoConsultant.Consultantshallnotreleaseordiscloseanysuch informationorworkproducttopersonsorentitiesotherthanCitywithoutpriorwritten authorizationfromtheProjectManager.
(b) Consultant.itsofficers.employees.agentsorsubcontractors,shallnot. withoutpriorwrittenauthorizationfromtheProjectManager0runlessrequestedbytheCity Attorney.voluntarilyprovidedocuments.declarations.lettersofsupport.testimonyat depositions,responsetointerrogatoriesorotherinformationconcemingtheworkperformed underthisAgreement.Responsetoasubpoenaorcourtordershallnotbeconsidered“voluntary” providedConsultantgivesCitynoticeofsuchcourtorderorsubpoena. (c) IfConsultant,oranyofficer.employee.agentorsubcontractorof Consultant.providesanyinformationorworkproductinviolationofthisAgreement.thenCity shallhavetherighttoreimbursementandindemnityfromConsultantforanydamages.costsand fees,includingattorney‘sfees.causedbyorincurredasaresultofConsultant‘sconduct. (d) ConsultantshallpromptlynotifyCityshouldConsultant.itsofticers. employees.agentsorsubcontractorsbeservedwithanysummons.complaint.subpoena.notice ofdeposition.requestfordocuments,interrogatories.requestforadmissionsorotherdiscovery request.courtorder0rsubpoenafromanypartyregardingthisAgreementandthework performedthereunder.Cityretainstheright.buthasnoobligation.torepresentConsultantorbe presentatanydeposition.hearingorsimilarproceeding.Consultantagreestocooperatefully withCityandtoprovideCitywiththeopportunityt0reviewanyresponsetodiscoveryrequests providedbyConsultant.However.thisrighttoreyiewanysuchresponsedoesnotimplyormean therightbyCitytocontrol.direct.orrewritesaidresponse.
ARTICLE7.ENFORCEMENTOFAGREEMENTANDTERMINATION
7.1 CaliforniaLaw.
ThisAgreementshallbeinterpreted.construedandgovernedbothastovalidityandto performance0fthepartiesinaccordancewiththelawsoftheStateofCalifornia.Legalactions Ul225()UUl’3636042 l3
concerninganydispute.claim0rmatterarisingoutoforinrelationt0thisAgreementshallbe institutedintheSuperiorCourtoftheCountyofSanBemardino,StateofCaliforniaoranyother appropriatecourtinsuchcounty,andConsultantcovenantsandagreestosubmittothepersonal jurisdictionofsuchcourtintheeventofsuchactionIntheeventoflitigationinaU.S.District Court:venueshalllieexclusivelvintheCentralDistrictofCalifornia.intheCountVofSan Bernardino.StateofCalifomia.
7.2Disputes;Default.
IntheeventthatConsultantisindefaultunderthetermsofthisAgreement.theCitVshall nothaveanyobligationordutytocontinuecompensatingConsultantforanyworkperformed afterthedateofdefault.Instead,theCitymaygivenoticetoConsultantofthedefaultandthe reasonsforthedefault.ThenoticeshallincludethetimeframeinwhichConsultantmaycurethe default.Thistimeframeispresumptivelythirty(30)days.butmaybeextended,thoughnot reduced.ifcircumstanceswarrant.DuringtheperiodoftimethatGonsultantisindefault.the Cityshallholdallinvoicesandshall.whenthedefaultiscured.proceedwithpaymentonthe invoicesInthealtemative.theCitymay,initssolediscretion.electtopaysomeorallofthe outstandinginvoicesduringtheperiodofdefault.IfConsultantdoesnotcurethedefault,the CitymaytakenecessarystepstoterminatethisAgreementunderthisArticle.Anyfailureonthe partoftheCitytogivenoticeoftheConsultant’sdefaultshallnotbedeemedtoresultina waiveroftheCity‘slegalrightsoranyrightsarisingoutofanyprovisionofthisAgreement
7.3 RetentionofFunds.
ConsultantherebyauthorizesCitytodeductfromanyamountpayabletoConsultant (whetherornotarisingoutofthisAgreement)(i)anyamountsthepaymentofwhichmaybein disputehereunderorwhicharenecessarytocompensateCityforanylosses.costs,liabilities,or damagessufferedbyCity.and(ii)allamountsforwhichCitymaybeliabletothirdparties,by reasonofConsultant‘sactsoromissionsinperformingorfailingtoperformConsultant‘s obligationtinderthisAgreement.Intheeventthatanyclaimismadebyathirdparty.theamount orvalidityofwhichisdisputedbyConsultant.oranyindebtednessshallexistwhichshallappear tobethebasisforaclaimoflien.Citymaywithholdfromanypaymentdue.withoutliabilityfor interestbecauseofsuchwithholding.anamountsufficienttocoversuchclaim.Thefailureof Cityt0exercisesuchrighttodeductortowithholdshallnot.however.affecttheobligationsof theConsultanttoinsure.indemnify.andprotectCityaselsewhereprovidedherein.
7.4 Waiver.
WaiverbyanypartytothisAgreementofanyterm.condition.orcovenantofthis Agreementshallnotconstituteawaiverofanvotherterm.condition.orcovenant.Waiverbvanv partyofanybreachoftheprovisionsofthisAgreementshallnotconstituteawaiverofanyother provision0rawaiverofanysubsequentbreachorviolationofanyprovisionofthisAgreement.
AcceptancebyCityofanyworkorservicesbyConsultantshallnotconstituteawaiverofanyof theprovisionsofthisAgreement.NOdelayoromissionintheexerciseofanyrightorremedyby anon—defaultingpartyonanydefaultshallimpairsuchrightorremedyorbeconstruedasa waiver.Anywaiverbyeitherpartyofanydefaultmustbeinwritingandshallnotbeawaiverof anyotherdefaultconcerningthesameoranyotherprovisionofthisAgreement. 01225wot3636042 l6
7.5RightsandRemediesareCumulative.
Exceptwithrespecttorightsandremediesexpresslydeclaredtobeexclusiveinthis Agreement.therightsandremediesofthepaitiesarecumulativeandtheexercisebyeitherparty ofoneormore0fsuchrights0rremediesshallnotprecludetheexercisebyit.atthesameor differenttimes,ofanyotherrightsorremediesforthesamedefaultoranyotherdefaultbythe otherparty.
7.6 LegalAction.
Inadditiontoanyotherrightsorremedies,eitherpartymaytakelegalaction,inlaworin equity,tocure,correctorremedyanydefault,torecoverdamagesforanydefault,tocompel specificperformanceofthisAgreement.toobtaindeclaratoryorinjunctiverelief,.ortoobtain anyotherremedyconsistentwiththepurposesofthisAgreement.Notwithstandinganycontrary provisionherein.ConsultantshalltileastatutoryclaimpursuanttoGovemmentCodeSections 905elxeq,and910elxeqqinordert0pursuealegalactiontinderthisAgreement.
7.7LiquidatedDamages.
Sincethedeterminationofactualdamagesforanydelayinperformanceofthis Agreementwouldbeextremelydifficultorimpracticaltodetermineintheeventofabreachof thisAgreement.theConsultantanditssuretiesshallbeliableforandshallpaytotheCitythe sumofOneThousandFiveHundredDollarsandZeroCents($1500.00)asliquidateddamages foreachworkingdayofdelayintheperformanceofanyservicerequiredhereunder.TheCity maywithholdfromanymoniespayableonaccountofservicesperformedbytheConsultantany accruedliquidateddamages.
7.8 TerminationPriortoExpirationofTerm.
ThisSectionshallgovernanyterminationofthisContractexceptasspecificallyprovided inthefollowingSectionforterminationforcause.TheCityreservestherighttoterminatethis Contractatanytime.withorwithoutcause.uponthirty(30)days‘writtennoticetoConsultant. exceptthatwhereterminationisduet0thefaultoftheConsultant.theperiodofnoticemaybe suchshortertimeasmaybedeterminedbytheProjectManager.Inaddition.theConsultant reservestherighttoterminatethisContractatanytime.withorwithoutcause.uponsixty(60) days’writtennoticetoCity.exceptthatwhereterminationisduetothefaultoftheCity.the periodofnoticemaybesuchshortertimeastheConsultantmaydetermine.Uponreceiptofany noticeoftermination.Consultantshallimmediatelyceaseallserviceshereunderexceptsuchas maybespecificallyapprovedbytheProjectManager.ExceptwheretheConsultanthasinitiated termination.theConsultantshallbeentitledtocompensationforallservicesrenderedpriortothe effectivedateofthenoticeofterminationandforanyservicesauthorizedbytheProjectManager thereafterinaccordancewiththeScheduleofCompensationorsuchasmaybeapprovedbythe ProjectManager,exceptasprovidedinSection7.3.IntheeventtheConsultanthasinitiated termination,theConsultantshallbeentitledtocompensationonlyforthereasonablevalueofthe workproductactuallyproducedhereunder.Intheeventofterminationwithoutcausepursuantto thisSection.theterminatingpartyneednotprovidethenon—terminatingpartywiththe opportunitytocurepursuanttoSection7.2.
0i225000iawait2 l7
7.9TerminationforDefaultofConsultant.
IfterminationisduetothefailureoftheConsultanttofulfillitsobligationsunderthis Agreement,Citymay,aftercompliancewiththeprovisionsofSection7.2.takeoverthework andprosecutethesametocompletionbycontractorotherwise.andtheConsultantshallbeliable totheextentthatthetotalcostforcompletionoftheservicesrequiredhereunderexceedsthe compensationhereinstipulated(providedthattheCityshallusereasonableeffortstomitigate suchdamages)andCitymaywithholdanypaymentstotheConsultantforthepurposeofset-off orpartialpaymentoftheamountsowedtheCityaspreviouslystated.
7.10Attornevs’Fees.
IfeitherpartytothisAgreementisrequiredtoinitiateordefendormadeapattytoany actionorproceedinginanywayconnectedwiththisAgreementtheprevailingpartyinsuch actionorproceeding.inadditiontoanyotherreliefwhichmaybegranted,whetherlegalor equitable,shallbeentitledtoreasonableattorney’sfees.Attomey‘sfeesshallincludeattorney’s feesonanyappeal,andinadditionapartyentitledtoattorney‘sfeesshallbeentitledtoallother reasonablecostsforinvestigatingsuchaction,takingdepositionsanddiscoveryandallother necessarycoststhecourtallowswhichareincurredinsuchlitigation,Allsuchfeesshallbe deemedtohaveaccruedoncommencementofsuchactionandshallbeenforceablewhetheror notsuchactionisprosecutedtojudgment.
ARTICLE8.CITYOFFICERSANDEMPLOYEES:NON-DISCRIMINATION
8.1Non-liabilityofCitvOfficersandEmplovees.
NoofficeroremployeeoftheCityshallbepersonallyliabletotheConsultant,orany successorininterest,intheeventofanydefaultorbreachbytheCityorforanyamountwhich maybecomeduetotheConsultantortoitssuccessor.orforbreachofanyobligation0fthe termsofthisAgreement.
8.2 ConflictofInterest.
Consultantcovenantsthatneitherit,noranyofficerorprincipalofitsfirm,hasorshall acquireanyinterest.directlyorindirectly,whichwouldconflictinanymannerwiththeinterests ofCityorwhichwouldinanywayhinderConsultant’sperformanceofservicesunderthis Agreement.ConsultantfurthercovenantsthatintheperformanceofthisAgreement,noperson havinganysuchinterestshallbeemployedbyitasanofficer,employee.agentorsubcontractor withouttheexpresswrittenconsentoftheProjectManager.Consultantagreestoatalltimes avoidconflictsofinterestortheappearanceofanyconflictsofinterestwiththeinterestsofCity intheperformanceofthisAgreement.
NoofficeroremployeeoftheCityshallhaveanyfinancialinterest.directorindirect.in thisAgreementnorshallanysuchofficeroremployeeparticipateinanydecisionrelatingtothe Agreementwhichaffectsher/hisfinancialinterestorthefinancialinterestofanycorporation. partnershiporassociationinwhich(s)heis.directlyorindirectly.interested.inviolationofany Statestatuteorregulation.TheConsultantwarrantsthatithasnotpaidorgivenandwillnotpay orgiveanythirdpartyanymoneyorotherconsiderationforobtainingthisAgreement. 01315om)1.3636042 l8
8.3 CovenantAgainstDiscrimination.
ConsultantCovenantsthaLbyandforitself,itsheirs,executors,assigns.andallpersons claimingunderorthroughthem.thatthereshallben0discriminationagainstorsegregationof, anypersonorgroupofpersonsonaccountofrace,color.creed.religion,sex.gender.sexual orientation.maritalstatus.nationalorigin.ancestryorotherprotectedclassintheperformanceof thisAgreement.Consultantshalltakeaffirmativeactiontoinsurethatapplicantsareemployed andthatemployeesaretreatedduringemploymentwithoutregardtotheirrace.color.creed, religion,sex.gender.sexualorientation.maritalstatus,nationalorigin.ancestryorother protectedclass.
8.4 UnauthorizedAliens.
ConsultantherebypromisesandagreestocomplywithalloftheprovisionsoftheFederal ImmigrationandNationalityAct.8U.S.C.§llOlerseq..asamended,andinconnection therewith.shallnotemployunauthorizedaliensasdefinedtherein.ShouldConsultantsoemploy suchunauthorizedaliensfortheperformanceofworkand/orservicescoveredbythis Agreement,andshouldanyliabilityorsanctionsbeimposedagainstCityforsuchuseof unauthorizedaliens.ConsultantherebyagreestoandshallreimburseCitvforthecostofallsuch liabilitiesorsanctionsimposed,togetherwithanyandallcosts.includingattorneys‘fees. incurredbyCity.
ARTICLE9.MISCELLANEOUSPROVISIONS
9.1Notices.
Anynotice,demand.request,document.consent,approval.orcommunicationeither partydesiresorisrequiredtogivetotheotherpartyoranyotherpersonshallbeinwritingand eitherservedpersonallyorsentbyprepaid.first—classmail,inthecaseoftheCity.t0theCity ManagerandtotheattentionoftheProjectManager(withher/hisnameandCitytitle),Cityof Chino.13220CentralAvenue.Chino.California91710andinthecaseoftheConsultant.tothe person(s)attheaddressdesignatedontheexecutionpageofthisAgreement.Eitherpartymay changeitsaddressbynotifyingtheotherpartyofthechangeofaddressinwriting.Noticeshall bedeemedcommunicatedatthetimepersonallydeliveredorinseventy—two(72)hoursfromthe timeofmailingifmailedasprovidedinthisSection.
9.2 Interpretation.
ThetermsofthisAgreementshallbeconstruedinaccordancewiththemeaningofthe languageusedandshallnotbeconstruedfororagainsteitherpartybyreasonoftheauthorship ofthisAgreementoranyotherruleofconstructionwhichmightotherwiseapply.
9.3 Counterparts.
ThisAgreementmaybeexecutedincounterparts.eachofwhichshallbedeemedtobean original.andsuchcounterpartsshallconstituteoneandthesameinstrument. 0l22500013636042 l9
9.4Integration;Amendment.
ThisAgreementincludingtheattachmentsheretoistheentire.completeandexclusive expressionoftheunderstandingoftheparties.ltisunderstoodthattherearenooralagreements betweenthepartiesheretoaffectingthisAgreementandthisAgreementsupersedesandcancels anyandallpreviousnegotiations.arrangements,agreementsandunderstandings.ifany.between theparties.andnoneshallbeusedtointerpretthisAgreement.Noamendmenttoormodification ofthisAgreementshallbevalidunlessmadeinwritingandapprovedbytheConsultantandby theCityCouncil.Thepartiesagreethatthisrequirementforwrittenmodificationscannotbe waivedandthatanyattemptedwaivershallbevoid.
9.5Severabilitv.
Intheeventthatanyoneormoreofthephrases,sentences:clauses.paragraphs.or sectionscontainedinthisAgreementshallbedeclaredinvalidorunenforceablebvavalid judgmentordecreeofacourtofcompetentjurisdiction,suchinvalidityorunenforceabilityshall notaffectanyoftheremainingphrases.sentences.clauses,paragraphs.orsectionsofthis Agreementwhichareherebydeclaredasseverableandshallbeinterpretedtocarryouttheintent ofthepartieshereunderunlesstheinvalidprovisionissomaterialthatitsinvaliditydeprives eitherpartyofthebasicbenefitoftheirbargainorrendersthisAgreementmeaningless.
9.6Warrantv&RepresentationofNon-Collusion.
Noofticial.officer.oremployeeofCityhasanyfinancialinterest.directorindirect.in thisAgreement,norshallanyofficial.officer.oremployeeofCityparticipateinanydecision relatingtothisAgreementwhichmayaffecthis/herfinancialinterestorthefinancialinterestof anycorporation.partnership,orassociationinwhich(s)heisdirectlyorindirectlyinterested,or inviolationofanycorporation,partnership,orassociationinwhich(s)heisdirectlyorindirectly interested.orinviolationofanyStateormunicipalstatuteorregulation.Thedeterminationof"financialinterest”shallbeconsistentwithStatelawandshallnotincludeinterestsfoundtobe“remote”or“noninterests”pursuanttoGovernmentCodeSections1091or1091.5.Consultant warrantsandrepresentsthatithasnotpaidorgiven.andwillnotpayorgive,toanythirdparty including.butnotlimitedto,anyCityofficial.officer,oremployee.anymoney.consideration, orotherthingofvalueasaresultorconsequenceofobtainingorbeingawardedanyagreement.
Consultantfurtherwarrantsandrepresentsthat(s)he/ithasnotengagedinanyact(s). omission(s).orotherconductorcollusionthatwouldresultinthepaymentofanymoney, consideration.orotherthingofvaluetoanythirdpartyincluding.butnotlimitedto,anyCity official.officer,oremployee.asaresultofconsequenceofobtainingorbeingawardedany agreement.Consultantisawareofandunderstandsthatanysuchact(s),omission(s)orother conductresultinginsuchpaymentofmoney.consideration,orotherthingofvaluewillrender thisAgreementvoidandofnoforceoreffect.
Consultant‘sAuthorizedInitials
9.7 CorporateAuthoritv.
ThepersonsexecutingthisAgreementonbehalfofthepartiesheretowarrantthat(i)such partyisdulyorganizedandexisting.(ii)theyaredulyauthorizedtoexecuteanddeliverthis 0[225,0001/‘863604l 2O
Agreementonbehalfofsaidparty,(iii)bysoexecutingthisAgreement.suchpartyisformally boundtotheprovisionsofthisAgreement.and(iv)thatenteringintothisAgreementdoesnot violateanyprovisionofanyotherAgreementtowhichsaidpartyisbound.ThisAgreementshall bebindingupontheheirs.executors.administrators.successorsandassignsoftheparties. [SIGNATURESONFOLLOWINGPAGE]
()l215000]"86300-12 21
INWITNESSWHEREOF.thepartiesher€t0haveexecutedthisAgreementonthedate andyearflrst-abovewritten.
ATTEST:
CITY:
CITYOFCHINO.amunicipalcorporation
LindaReich.CitvManager
NatalieGonzaga.CityClerk
APPROVEDASTOFORM:
ALESI—IIRE&WYNDER.LLP
APPROVEDASTOCONTENT:
FredGalante,CityAttorney
0l225UOUI$63604Z
SilviaAvalos‘DirectorofCommunitvServices.
Parks& Recreation
CONSULTANT:
SeasideIce.LLCdbaIce-America
BV:
Name:ScottWilliams
Title:CEO
Address:807SprucelakeDrive
HarborCitV.CA90710
k)IQ
EXHIBIT“A”
SCOPEOFSERVICES
ConsultantwillperformtheSen‘icesdescribedinConsultant’sProposal,attached heretoasExhibitA-l.
ll.AllworkproductissubjecttoreviewandacceptancebytheCityandmustbe reVisedbytheConsultantwithoutadditionalcharget0theCityuntilfound satisfactoryandacceptedbyCity.
0121500m‘8636042 A—l
ICE-AMERICA307SprueeiakeDrive
Harharcuy,cA90m
and-law
PRICE
ProjectNo:
TItIE:
ProductionDams:
Location:
OpenDates:
IPRODUCUONBUDGET
SeasonalRinkProductionPriceList2023.3_5wkPreparedBy:
CiyofOunoIceRink
TBD
GtyHa",OIinD,CA
SwigsDec1-31,2023
'ProductionofportableIcerinkEnanclllaryequipment
Shipping&transportation,instaHatIon,removal
OptionaiProductioneiements:IceResurfacer,Giiiierrental
OptionalLightingandsoundequipmentforicerink
Alsoincludedoptions:operations,maintenance
AW Budgetisbasedonicesurfacesize: 66'x36'
EXHIBIT“Al”
ProductionPriceList
SeasonalRink
2023.35wk5
Product:IceRinkProductiun
Purpose:recreationalicerinkinstaiiation
sww
1/4
3/13
Date:
ReVIsed:
Actual:
nurtBhlE ice rinkS
NOTES:
Notincludedinthisbudget:ovemightsecurity(ifrequired)
Gtywillprovidespecialeventpen-nit(s)asnecessaryandsupplythewatersource EXEENSEE;
UnitPriceNo.TermTotalPrice
PortableIceRink $ 42,056
PortableIceRink $ 0.802376 8 $ 15,263provisionof: 66'x36'icesurface=approx.2,376sq.& includesICE-WORLDicerinkelements,headers,headercovers
upon/75!-notinc/WedCoidf‘ingerAluminumAdd-ons 0.392376 5 - NOTINCLUD-EDoptionalicedooraccessoryforincreasedfreeZingcapacitv Pump $ 1,954 1 1 s 1,954sytempumpforglycol,etc
Glycol,Uner,Insulation$ 2.372376 1 5 5,619glycol,plasticsheet,insulation SnowMeltTroughHeating$ 303 1 8 s 2,420Heatrexheatingelement&melttroughforsnowmelting Resurfater-DesignForm $ 2,100 1 8 S 16,800smallelectriciceresurfacer - ChillerRental s 38,900
G1ilierrentalpackage$ 115.001302.00$ 29,900monthlyrentalofchiller,pump,tank Delivery,install,pickups 4,500 1 2 $ 9,000estimated20Kforklift,install,removal - DasherBoards $ 6,776
PETransparent$ 3.85220 8 s 6,776recreationalclearskatingboardsxnumberoffeet otherIceRinkEquipment $ 16,929
Skates $ 4.35ZOO 8 S 6,952Roxaskatesw/buckles
Helmets $ 2475 20 8 S 44Dhelmets(s,m,I)
SkateRack $ 78 S 8 $ 3,124portableskateracks-collapsingWithwheels SkateRackShelves $ 39 1 E $ 308shelvesforinbetweenportableiacks apt/analaooHrrc/udedSkateSharpener S 171 3 NOTINCLUDED:EZ»SharD Skateaid"Bobby"8t"Tomm$ 30.5325 8 $ 6,105prOVIsionofskatingaid“seal”or"reindeer" optional-notinch/dadIcebykDriftTryke S 67.501C- S NOTINCLUDED:provtsionofIcebykDriftTn/ltes Installation,Training,Transportation $ 56,245
Rinkinstallation$ 3,575 3 s 22,050Rinkinstallationsupen/isors&labor(in/out)/warehouse Productionfee $ 19,9951 1 3 19,995tmvel,legal&admin,productionforinstall/rernovallmaintenance Hotelforcrew $ 200 Z 15s 6,000localroomnightsforsupervisorcrew,doesnotincludeopsmanagers Shipping&Trucking$ 2,050 2 2 S 8,200Estimatedtrucking/shippingicerinkequipment ESiteBuild-Out 89,939
Skatelacearearubbermats$ 3.951500 1 $ 5,925estimatesqftforskatelaceareambbermasorturf Tid<etoffice $ 2,5001 2 $ 5,000mobileomceforticketsalesspace Skaterentalstoiage $ 1,7501 2 $ 3,500skaterentalsecuretent&lighting20’)QO Benches $ 20 8 $ 3,680benchesforskaters
LevelingOptionsStagingdeck rctincluded:quickinstaliationcottonAhighercost Scaffoldingdeck $ 1.153900 8 $ 35,880estimateforweeklyrentalofsmffoldingded< Installation $ 4.573900 1 $ 17,804estimatesupervisors&labortoinstalldeck Enhanceramp $ 3.503900 1 $ 13,650ramps0n‘nkplatformmrpentry,slatelaceareafinishwork Shipping&'Trucking$ 2,250 1 Z $ 4,500Estimatedtrucking/shippingstagingdeckequipment Skatelaceareabarriers$ $ < tobedetermined-bicydebarrierorsimilararoundskatelacearea OptionalLighting/Sound $ 27,356
Soundpaclege s 435 8 $ 3,476outdoorspeakers,playbacksystem,amp,setup,mic Event/RinkLightingpackage$ 2,965 8 5 23,880LEDcolorprogrammablelights,control,LEDropelights OtherOptions
optiona/-notinc/udedGeneiatorpackage $ 40
$ .
350 $ - NOTINO.UDED:rentalofgeneratorpackageanddistro
aptiona/-notincludedEso’matedFuel $ 6 E50 $ - NOTINQUDED:estimatedweeldygallonsofdieselfuel ETOTALESTIMATEINCLUDINGFowen $446,801
*Chillercostsaresubjecttoavailabilityandsubcontractorquotesattimeofbooking.CurrentsupplyIslrmrtedmorethanrnthepast20yearsduetosupplychainissues.
IEBMSJ
Pleasecheckallrequestedservicesandincludesignaturebelow. 25%depositduetoreserve25%requiredonemonthpriortodelivery.25%upondelivery.25%dueatendofseason12/31/23.
EOperations $108,000
SetupFee $ 15,000 $ 15,000staffhiring,training,uniforms,prEp Estimatedavgpayroll $ - estimatedavemgeweeldypayroll(basedonopemh‘ons70/hrs/wk) GeneralManagerfee $ 3'6751 6 $ 22,050weeldyGMindudingpre-production Weeklyupsstafnng$ 7,5!)0l 5 $ 37,500avemgeweeidygeneralstamngrewnciledtoactualhuursat$30/hr Maintenancefee $ 2,9501 5 $ 14,750weeklyicetechmgrandmaintenance Managerhousing$ 150 7 6 $ 6,300estimatedhousingforGM
OperationsIiabilityinsurances 0‘95100001 $ 9,500spedaleventinsurance&waiverpaciagetooperateicerinkat$.95/sleter Security $ 39.00100 $ - ovemightsecurityestimate-$23,400 Other $ 1,9001 $ 2,900intemet,containerrental,etc.
EmaRINKPRooucrIouESTIMATE
WEE;
386201indudesitemslistedinailtotalsaboveonly
OptionaiPower $ 60,600
ElectricityGenerator 50.00300 2 $ 30,000monthlyrentalof300kvagenerator EstimatedFuel 6.00850 6 3 30,600estimatedweeklygallonsofdieselfuel Name: Orgnani'zat‘ion:
Signature: Date:
DIRECTALLINQUIRIESTO: MAKEALLCHECKSPAVABLET0:
ScottWilliams SeaSideIce,LLC-dbaloe»Amen'ca
tel:310-323-776-9423 Attn:ScottVWIiams
e-mail:[email protected] 807SpmceiakeDrive
HarborCity,CA90710
WealsoacceptWsa,Mastercardforanadditionalfee
Legal: Estimateissubjecttochange.Lesseeisresponsibleforanyapplicablestate8rlocaltaxesthatmaybedue.
EXHIBIT“B”
SPECIALREQUIREMENTS
(SupersedingContractBoilerplate)
INTENTIONALLYLEFTBLANK
nI225oum/xayymj B-l
EXHIBIT“C”
SCHEDULE()FCOMPENSATION
l. ConsultantshallbecompensatedfortheservicesprovidedunderthisAgreementin accordancewiththebudgetandratesprovidedinExhibit“C—l".
ll.TheCitywillcompensateConsultantfortheServicesperformeduponsubmissionof avalidinvoice,asdescribedinSection2.4.
lll.ThetotalcompensationfortheServicesshallnotexceedtheContractSum,as providedinSection2.1ofthisAgreement.
(H225own/swim2 C~I
EXHIBIT“C-l”
Consultantshallreceivecompensation0f$446,801.00uponcompletionofworkspecifiedin Exhibit“A-l.”
0122‘(WUI/XbHuUJ2
EXHIBIT“D”
SCHEDULEOFPERFORMANCE
ConsultantshallperformallservicesbyDecember31,2023.
(H225(mul/xomu1 D-l