Chino City Council
September 19, 2023

City of Chino between Christmas Eve and New Year’s Day in any given year. Such action may be taken by the City Council before the applicable period without the need to amend this section.

E. Non-safety public offices and buildings of the City of Chino will be open on all other workdays not described in Section 2.A., and all other workdays will not be deemed holidays for which employees of the City of Chino shall be compensated. Any other workday, whether such day is designated as a holiday in the Government Code or elsewhere, will not be a compensable day for the employees of the City of Chino, except that special holidays, if proclaimed by the President of the United States and the Governor of California, may be declared by the City Council at a public meeting without the need to
amend this section. If said special holiday is proclaimed by the Mayor, compensation of employees shall be treated as other holidays.

Section 2. The City Clerk will certify to the passage and adoption of this Ordinance and shall cause the same to be published in the Chino Champion, a newspaper of general circulation in the City, in accordance with the provisions of the California Government Code.

Section 3. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have enacted this Ordinance and each section, subsection, sentence, clause or phrase hereof irrespective of any such determination of invalidity.

ADOPTED THIS 19th DAY OF SEPTEMBER 2023.

______________________________
EUNICE M. ULLOA, MAYOR

ATTEST:

____________________________

NATALIE GONZAGA, CITY CLERK

243
Ordinance No. 2023-018

City of Chino )
County of San Bernardino ) §
State of California )

I, Natalie Gonzaga, City Clerk of the City of Chino, do hereby certify that the foregoing Ordinance 2023-018 was duly adopted by the City Council at a regular meeting held on the 19th day of September 2023, by the following votes:

AYES:

NOES:

ABSENT:

COUNCIL MEMBERS:

COUNCIL MEMBERS:

COUNCIL MEMBERS:

NATALIE GONZAGA, CITY CLERK
244

MEMORANDUM

CITY OF CHINO

COMMUNITY SERVICES DEPARTMENT

CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023

TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS &

RECREATION

SUBJECT
..titl e
Approval a contract for Human Services Programs for Residents of Chino Hills in the amount of $192,522.48 for the provision of Human Services programs for Fiscal Year 2023-24. ..end

RECOMMENDATION
1) Approve a contract with the City of Chino Hills in the amount of $192,522.48 for the provision of Human Services programs for residents of Chino Hills for FY 2023 -24, and 2) authorize the City Manager to execute all necessary documents on behalf of the City.

..body

FISCAL IMPACT
Sufficient revenue is included in the FY 2023-24 Adopted Budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Superior Customer Service
 Public Service Excellence through Internal and External Partnerships

Revenue: 3308120-58040

Expenditure:

Transfer In: Click or tap here to enter text. Transfer Out: Click or tap here to enter text. 245
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: CONTRACT APPROVAL - HUMAN SERVICES PROGRAMS FOR RESIDENTS OF CHINO HILLS.

PAGE: 2

BACKGROUND
The City of Chino Community Services Department has a long -standing history of providing Human Services programs to all students in the Chino Valley Unified School District (CVUSD).

The CVUSD is unable to employ the expert staff to facilitate these progra ms; therefore, contracts with the City of Chino (Chino) to offer these services.

Many of these programs are funded by grants the CVUSD receives and some of the administrative costs are not reimbursable. Due to the positive impacts of these programs, the CVUSD and Chino contribute to the ongoing program costs not covered by the grants.

The City of Chino Hills (Chino Hills) also sees the benefits of these programs and reimburses Chino for the direct and indirect costs associated with the services provided to Chino Hills’ residents. Chino Hills has received these services for more than 20 years.

ISSUES/ANALYSIS
This agreement requires Chino Hills to reimburse Chino for programs provided to Chino Hills’ residents. The estimated costs for these services in FY 2023 -24 are $192,522.48. There is sufficient revenue included in the FY 2023-24 budget. The Human Services programs provided for Chino Hills residents in the 2023-2024 school year are:
 HOPE Family Resource Centers
 McKinney-Vento CARE (Credit Academic Recovery Education) Program  American Recovery Plan I
 American Recovery Plan II
 Teen Counseling
 Youth Counseling
 Tobacco Use Prevention Education (TUPE)
The Chino Hills City Council approved this agreement at its September 12, 2023 meeting.

Attachment: Chino Hills Agreement
A - City of Chino Hills Salaries Worksheet - (FY 2023-24) B - City of Chino Hills Programs Worksheet - (FY 2023-24)

246

CHINO CONTRACT NO.: ______________
APPROVED: ______________

AGREEMENT

CITY OF CHINO AND CITY OF CHINO HILLS

HUMAN SERVICES PROGRAMS
FY 2023-2024

This agreement, entered into this 1 st day of July 2023, by and between the City of Chino, a municipal corporation, herein referred to as “Chino” and the City of Chino Hills, a municipal corporation, herein referred to as “ Chino Hills” includes the terms and conditions regarding the Human Services Programs provided to the Chino Valley Unified School District (District).

Whereas, Chino and Chino Hills have joined together to deliver a comprehensive Human Services Program, to the areas commonly referred to as the Chino Valley, through the Chino Valley Unified School District. The Human Services Program provides youth and adults with effective and positive programs in which to participate.

Whereas, services provided in the Human Services Program include individual and family counseling which address delinquency diversion, abuse, low mood, anxiety, family relations, and other social adjustment issues. Services are expected to be provided in-person at the school sites unless schools return to Distance Learning ; in which case, services will be provided through telehealth.

I. HUMAN SERVICES PROGRAMS
The City of Chino, Human Services, shall provide and administe r the fo llowing programs to the City of Chino Hills:

A. HOPE FAMILY RESOURCE CENTERS
The HOPE Family Resource Centers are school -based service sites dedicated to preserving and strengthening local families in need of support. Five resource centers and four satellite sites, strategically located and accessible from all areas of the District, will house a bilingual Case Manager to work closely with school adminis tration and D istrict staff to identify students and families in need of assistance. Case Managers prov ide services for all schools located in the City of Chino Hills. The Case Manager can assist students and families with Medi-Cal/CalFresh/CalWORKs applications , food, clothing, childcare/preschool information, counseling, parenting support, emergency housing, tutoring information, and more. Case Management services will be provided in -person unless schools return to Dista nce Lear ning, i n which services wil l be provided via telehealth and /or drive- through pick-up for all necessary emergency items like food, hygiene, and school supplies. In addition , a HOPE Counselor provides counseling services to students referred through the HOPE Family Resource Centers . S ervices will be provided at the students ’ respective school sites , at the agency , or by telehealth, if 247

special circumstances require it. Counselor will also provide referrals for families that have special needs and need a higher level of service.

B. MCKINNEY-VENTO CASE MANAGEMENT AND COUNSELING PROGRAM The McKinney -Vento Case Manag ement program serves homeless students, unaccompanied youth, and families by ensuring school stability and providing support services for academic success. St udents and families temporarily sharing housing due to economic hardship, the loss of their own housing, living in a mo tel, hotel, trailer park, emergency or transitional shel ter, campground, or vehicle may be eligible to certain educational rights and ser vices under the M cKinney-Vento Homel ess Assistance Act.

Case Managers are available to assist with resources and referrals for housing, emergency and transitional shelters, counseling, health services, food, clothing, school supplies, hygiene items, and mor e. Case Managers will also monitor student's academic progress and attendance, and will provide additional supportive services as needed. In addition, a CARE Counselor provides counseling services to students and/or family referred through the Mc-Kinney Vento Children’s Academic Recov ery Education (CARE) program .

Services will be provided at the students ’ respective school sites , at the agency , or by telehealth, if special circumstances require it. Counselor will also provide referrals for families that have special needs and need a higher level of service.

C. AMERICAN RESCUE PLAN I & II
The American Rescue P lan (ARP) I and II Ca se Management Programs provide supplemental case management services to homeless students, unaccompanied youth, and families enrolled in the M cKinney-Vento CARE program by ensuring s chool stability and providing support services for academic success . Case Managers assist with resources and referr als for housing, emergency and transitional shelters, counseling, health services, food, clothing, school supplies, hygiene items, and mor e. In addition, Case Managers will monitor student's academic progress and attendance , and will provide additional supportive services as needed.

D. TEEN COUNSELING
The Teen Counseling program provides counse ling services to middle an d high school students. T his program helps teens deal with school, family, academic behavioral, peer adjustment issues, such as bullying and other social issues. This program is designed to provide short -term counseling, guidance with behav ioral issues, a nd positive dialogue opportunities. Administrator evaluations are requested.

E. YOUTH COUNSELING
The Youth Counseling program provides assistance to elementary school-aged children who are in need of guidance with behavioral issues, self-esteem, bullying, and other social issues.

Administrator evaluations will be conducted at the end of each school year to gauge program success and to make program adjustments for the following year.

F. TOBACCO USE PREVENTION EDUCATION PROGRAM (TUPE)
The Tobacco Us e Prevention Education Program (TUPE) con sists of four prevention/cessation/intervention programs: You & Me, Together Vape Free (YMVF) ; Project Alert (PA) ; Not on Tobacco (NOT), and Smart Talk: Cannabis Prevention and Awareness (ST). You & Me, Together Vape Free is a 6th grade, six- lesson prevention curriculum that provides activities, online quiz games, and worksheets in addition to presentations, resources, and other materials aimed at addressing key factors associated with 248

youth e -cigarette use. Project ALERT is the 7th grade, seven- lesson cur riculum that motivates students against drug use, cultivates new non-use attitudes and beliefs, and equips teens with the skills and strategies they will use to resist drugs. Not on Tobacco is a ten - week cessation p rogram for high school students that take s a holistic approach using different interactive learning strategies that can then be applied and practiced in everyday life and encourages a voluntary change for youth. Smart Talk: Cannabis Prevention and Awareness is a five -lesson high school curriculum that takes a holistic approach and uses different interactive learning strategies based on Social Cognitive Theory of behavior change that can then be applied and practiced in everyday life and encourages voluntary change.

II. PROGRESS REPORTS
Participation reports outlining programming activity shall be forwarded to the City of Chino Hills semi-annually. The f irst report shall summarize program act ivity from July 1, through December 31, 2023, and the second shall provide information from January 1, through June 30, 2024. These reports shall be delivered to the City of Chino Hills within 30 days after the end of the reporting period. Each set of reports shall include:

A. INFORMATIONAL ITEMS: Items such as curriculum changes and brochures.

B. STATISTICS: Statistical data indicating units of services provided to the residents of Chino Hills.

C. PROGRAM E VALUATIONS: A narrative will summariz e, analyze, and constructively critique the programs. It will prov ide participant breakdow ns by schools and the results of the pre - and post -tests (where applicable). Program summary will be completed with the second half report.

III. BILLINGS AND PAYMENTS
A. BILLINGS
Chino shall provide semi -annual bi lling statemen ts to Chino Hills.

These statements shall be included with the semi -annual progress report. Billing invoices shall include cost recove ry for program administration and other related costs, such as supplies. Program costs shall be reimbursed at a rate b ased on the "actual" percentage of Chino Hills students served for each program. The attached contract total reflects an estimated contract rate based on historical participation of 40%. In addition to program cost, 22% for General Overhead shall be due.

General Overhead shall include 22% of Community Services, Parks & Recreation Department overhead . Community Services , Parks & Recreations Department overhead shall include expenses charged and distributed to the Human Services Program budget.

B. PAYMENTS
Chino Hill s shall r emit payment to Chino within 30 days of receipt of b illing statement. Payment shall be made payable to "City of Chino" and shall be sent to:

City of Chino
Community Services, Parks & Recreation Department
249

Attn: Janelle Bower
13220 Central Avenue
Chino, CA 91710

IV. FUNDING AND MID-YEAR ADJUSTMENTS
The services to be provided in this Agreement are conditional upon funding availability and may immediately terminate should the funding be eliminated. In the event of unpredicted changes (such as, funding decreases or increases ), a mid -year adjustment to this agr eement may be required.

Necessary adjustments shall be discussed by both parties, mutually agreed upon, and form alized through an amendment to this Agreement.

Any new programs received and/or developed mid-year shall be presented to Chino Hills for an opportunity to participate. Should additional services or programs be requested, the responsibilities and costs of such shall also be formalized through an amendment to this Agreement.

V. TERM, RENEWAL, AND TERMINATION
A. TERM AND RENEWAL
This Agreement shall, unless sooner terminated as hereinafter provided, remain in force for a period of twelve m onths commencing July 1, 2023, and terminating on June 30, 2024. Not earlier than one hundred-twenty (120) days, and not later than sixty (60) days, prior t o the end of the term hereof, the parties agree to meet and confer to negotiate continuing this Agreement for the next succeeding year and the terms thereof; provided th at neither party shall be req uired to continue this agreement beyond the original term, that neither party shall be required to negotiate for more than (60) days and that neither party shall be prevented from exercising any rights retained under this Agreement solely because of such negotiations.

B. TERMINATION
At any time during the term hereof, the obligations of the parties hereunder may be terminated by either party with or without cause effect ive sixty (60) days after written notice to the other party of its election to so terminate.

VI. NOTICE
All notices under this Agreement shall be in writing and shall be delivered by courier service or by certified or registered mail, postage prepaid, return receipt requested, of the parties. Any w ritten notice to any of the parties required or permitted hereunder shall be deemed to have been duly given on the date of service if served personally or if served by facsimile transmission (with confirmation of receipt), or seventy-two (72) hours after the mailing. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. Notices of the parties shall be addressed as follows:

To CHINO HILLS: City Clerk
City of Chino Hills
14000 City Center Drive
Chino Hills, CA 91709

250

To CHINO: June Sano
City of Chino
13201 Central Avenue
Chino, CA 91710
Each party shall provide the other party with telephone and written notice of any change in address as soon as practicable.

VII. INDEMNITY/INSURANCE
Neither Chino nor any officer or employee of Chino shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Chino Hills under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of Chino Hills under this Agreem ent. It is al so understood and agreed that, pursua nt to Gover nment Code, Section 895.4, Chino Hills shall fully indemnify, defend, and hold Chino harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any acts or omissions on the part of Chi no H ills under or in connec tion with any work, author ity or jurisdiction delegated to or determined to be the responsibility of Chino Hills under this Agreement.

Neither Chino Hills nor any officer or employee of Chino Hills shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of Chino under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of Chino under this Agr eement. It is also understood a nd a greed that, pursuant to Government Code, Section 895.4, Chino shall fully indemnify, defend, and hold Chino Hills harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any acts or omissions on the part of Chino under or in connection with any work, authority or jurisdiction delegated to or determined to be the responsibility of Chino under this Agreement.

Each party shall comply with all federal, state, and local laws and ordinances applicab le to such work and shall provide general liability insurance, $1 million single limits or if self-insured, each party will provide proof of self-insurance to the other party.

VIII. GOVERNING LAW
This Agreement shall be governed by, construed in accordance with, and interpreted under the laws of the State of California and shall be deemed to have been entered into in Chino, California, for purposes of venue no matter where actually executed.

IX. SEVERABILITY
If any provision of this Agreement shall be determined to be contrary to law or unenforceable, the remaining provisions shall, at the o ption of the party who would have been benefited by such unenforceable provision, be severable and enforceable in accordance with their terms.

X. ENTIRE AGREEMENT
This Agreement, the Schedules attached hereto, and any other document delivered pursuant hereto, constitute the entire a greement of the p arties. No changes, modifications, or additions to the Agreement shall be valid unless the same shall be in writing, signed by all parties hereto, and made in accordance with the provisions of this Agreement.

251

XI. AMENDMENTS
This Agreement may be amended only in writing signed by all parties hereto.

XII. ATTORNEY'S FEES
The parties each agree that, in the event of any breach of this Agreement, the party aggrieved shall be entitled to recover from the party who breaches, in addition to any other relief provided by law, such costs and expenses as may be incurred by said party, including court costs, attorney's fees, and other costs and expenses, taxable or otherwise, reasonably necessary in preparing the defense o f, defending against, or seeking or obtaining an abatement of, or an injunction against, such action or proceeding, or in enforcing this Agreement, or in establishing or maintaining the applicability of, or the validity of, this Agreement, or any provision thereof, and in the prosecuting any counterclaim or cross-complaint based thereon.

XIII. COUNTERPARTS
This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original, but all of which together will constitute one and the same instr ument, but the parties agree that the agreement on file in the Office of Chino's City Clerk is the version of the Agreement that shall take precedent should any differences exist among counterparts of the document.

(Signatures on next page)

252

IN WITNESS WHEREOF, the parties have executive this Agreement as of the date first written above.

CITY OF CHINO CITY OF CHINO HILLS

APPROVED BY: APPROVED BY:

Linda Reich, City Manager Peter Rogers, Mayor

ATTEST: ATTEST:

Natalie Gonzaga, City Clerk Cheryl Balz, City Clerk

APPROVED AS TO CONTENT: APPROVED AS TO FORM:

Silvia Avalos, Director of Community Services, Mark D. Hensley, City Attorney Parks & Recreation

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Fred Galante, City Attorney

Attachments:

A – City of Chino Hills Salaries Worksheet - (FY 2023-24) B – City of Chino Hills Programs Worksheet - (FY 2023-24) 253
Hope Family Teen Youth McKinney- ARP I/MV ARP II/MV TOTAL Full Time Salaries Resource Center Counseling Counseling Vento Case Mgmt Support Srvcs TUPE Supervisor 35.0% 0.0% 0.0% 10.0% 5.0% 5.0% 5.0% 60.0%
26,804.40$ -$ -$ 7,658.40$ 3,829.20$ 3,829.20$ 4,432.80$ 46,554.00$ Clinical Specialist 4.5% 10.0% 10.0% 5.0% 2.0% 2.0% 0.0% 33.5% 5,295.24$ 11,767.20$ 11,767.20$ 5,883.60$ 2,353.44$ 2,353.44$ -$ 39,420.12$ 100.0% 25% 25% 15% 0% 0% 20.0% 185.0%
Coordinator 71,200.00$ 17,154.00$ 17,154.00$ 10,292.40$ -$ -$ 13,723.20$ 129,523.60$ Subtotal 103,299.64$ 28,921.20$ 28,921.20$ 23,834.40$ 6,182.64$ 6,182.64$ 18,156.00$ 215,497.72$ Benefits (66%) 68,177.76$ 19,087.99$ 19,087.99$ 15,730.70$ 4,080.54$ 4,080.54$ 11,982.96$ 142,228.50$ TOTAL 171,477.40$ 48,009.19$ 48,009.19$ 39,565.10$ 10,263.18$ 10,263.18$ 30,138.96$ 357,726.22$ Part Time Salaries
Account Technician (20%) 1,717.04$ 1,717.04$ 1,717.04$ 1,717.04$ 1,717.04$ 1,717.04$ 1,717.04$ 12,019.28$ Direct Program Staff 190,939.00$ 110,557.18$ 132,331.34$ 69,672.00$ 28,689.00$ 143,443.00$ 33,894.00$ 709,525.52$ Subtotal 192,656.04$ 112,274.22$ 134,048.38$ 71,389.04$ 30,406.04$ 145,160.04$ 35,611.04$ 721,544.80$ Benefit (22%) 42,384.33$ 24,700.33$ 29,490.64$ 15,705.59$ 6,689.33$ 31,935.21$ 7,834.43$ 158,739.86$ TOTALS: 235,040.37$ 136,974.55$ 163,539.02$ 87,094.63$ 37,095.37$ 177,095.25$ 43,445.47$ 880,284.66$ Central Services (22%) 332.04$ 332.04$ 332.04$ 332.04$ 332.04$ 332.04$ 332.04$ 2,324.28$ Insurance Allocated (22%) 560.37$ 560.37$ 560.37$ 560.37$ 560.37$ 560.37$ 560.37$ 3,922.59$ Building Allocated (22%) 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 28,530.25$ Operations (100%) 16,355.00$ 800.00$ 2,806.50$ -$ -$ -$ 2,000.00$ 21,961.50$ Subtotal 21,323.16$ 5,768.16$ 7,774.66$ 4,968.16$ 4,968.16$ 4,968.16$ 6,968.17$ 56,738.62$ TOTALS: 427,840.93$ 190,751.90$ 219,322.87$ 131,627.89$ 52,326.71$ 192,326.59$ 80,552.59$ 1,294,749.49$

ATTACHMENT A

CITY OF CHINO HILLS

SALARIES WORKSHEET
FY 2023-24
7/24/2023 ATTACHMENT A
254
Hope Family Teen Youth McKinney- ARP I/MV ARP II/MV
Resource Center Counseling Counseling Vento Case Mgmt Support Srvcs TUPE Full Time Salaries 103,299.64$ 28,921.20$ 28,921.20$ 23,834.40$ 6,182.64$ 6,182.64$ 18,156.00$ 215,497.72$ Part Time Salaries 192,656.04$ 112,274.22$ 134,048.38$ 71,389.04$ 30,406.04$ 145,160.04$ 35,611.04$ 721,544.80$ Benefits 110,562.09$ 43,788.32$ 48,578.64$ 31,436.29$ 10,769.87$ 36,015.75$ 19,817.39$ 300,968.35$ Central Services 332.04$ 332.04$ 332.04$ 332.04$ 332.04$ 332.04$ 332.04$ 2,324.28$ Insurance Allocated 560.37$ 560.37$ 560.37$ 560.37$ 560.37$ 560.37$ 560.37$ 3,922.59$ Building Allocated 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 4,075.75$ 28,530.25$ Operations 16,355.00$ 800.00$ 2,806.50$ -$ -$ -$ 2,000.00$ 21,961.50$ Sub Total Cost 427,840.93$ 190,751.90$ 219,322.87$ 131,627.89$ 52,326.71$ 192,326.59$ 80,552.59$ 1,294,749.49$ Revenue 375,000.00$ 47,300.00$ 52,793.00$ 85,000.00$ 35,000.00$ 175,000.00$ 43,350.29$ 813,443.29$ Total Net 52,840.93$ 143,451.90$ 166,529.87$ 46,627.89$ 17,326.71$ 17,326.59$ 37,202.30$ 481,306.20$ Cost to Chino Hills
Based on 40% Actuals 21,136.37$ 57,380.76$ 66,611.95$ 18,651.16$ 6,930.68$ 6,930.64$ 14,880.92$ 192,522.48$ Total

ATTACHMENT B

CITY OF CHINO HILLS

PROGRAMS WORKSHEET
FY 2023-24
7/24/2023 ATTACHMENT B
255

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023

TO: LINDA REICH, CITY MANAGER
FROM: MICHELLE DAWSON, INTERIM PUBLIC WORKS DIRECTOR

SUBJECT
..titl e
Accept the ADA Improvements and Madison Street Gap Closure Project (MS202 & ST223), completed by EBS General Engineering, Inc., as complete. ..end

RECOMMENDATION
1) Accept the ADA Improvements and Madison Street Gap Closure Project (MS202 & ST223), with EBS General Engineering., Inc., Contract No. 2023 -171 as complete; 2) authorize release of the retention funds following the 35 -day lien peri od.; and 3) authorize the Director of Public Works to file the Notice of Completion.

..body

FISCAL IMPACT
These projects were completed within the Council approved project budgets.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendations detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Superior Customer Service
 Financial Stability

Revenue: Click or tap here to enter text.

Expenditure: 3227190 – 48009 – MS202
3207100 – 48009 – MS202
3207100 – 48009 – ST223
Transfer In: Click or tap here to enter text. Transfer Out: Click or tap here to enter text. 256
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: NOTICE OF COMPLETION - ADA IMPROVEMENTS AND MADISON STREET GAP CLOSURE PROJECT.

PAGE: 2

BACKGROUND
On October 18, 2022, City Council awarded a construction contract to EBS General Engineering, Inc., Corona, CA, in the amount of $297,008 for MS202 & ST223 – ADA Improvements and Madison Street Gap Closure. Additionally, the City Council authorized expenditures of up to $29,700 for project contingencies bringing the total construction contract to potential amount not-to-exceed $326,708.

The improvements constructed as part of this project include the construction of sidewalk, curb and gutter, and ADA ramps on Madison Street at Kellogg Ave nue, as well as Olive Pl ace at Walnut Avenue. These improvements provide a more accessible pathway on these streets.

ISSUES/ANALYSIS
All work has been completed per the terms of the construction contract. The following is a summary of the final accounting of costs for construction.

Project MS202 Contract Contingency
Original Contract & Contingency $134,142.00 $13,414.00
Change Order No. 1
Change Order No. 2 $3,622.50 (-$3,622.50)
Final Contract & Contingency $137,764.50 $9,791.50

Project ST223 Contract Contingency
Original Contract & Contingency $162,866.00 $16,286.00
Change Order No. 1 $6,058.20 (-$6,058.20)
Change Order No. 2 (-$14,704.00)
Final Contract & Contingency $154,220.20 $10,227.80

Total Contract 2023-171 Contract & Contingency $291,984.70 $20,019.30

EBS General Engineering, Inc., Corona, CA has complied with the terms of the contract. A Notice of Completion has been prepared for filing with the San Bernardino County Recorder’s Office. The retention funds will be released following the 35-day lien period.

Attachment: Notice of Completion – EBS General Engineering, Inc. (MS202 & ST223)

257

RECORDING REQUESTED BY
City of Chino
Public Works Department
P.O. Box 667
Chino, CA 91708

AND WHEN RECORDED MAIL TO

City Clerk
City of Chino
P.O. Box 667
Chino, CA 91708-0667
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

CITY OF CHINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA

Notice is hereby given that:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Chino

3. The full address of the undersigned is 13220 Central Avenue, Chino, CA 91710

4. The nature of the title of the undersigned is: In fee (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned are:

Names Addresses

N/A

N/A

6. The names of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names Addresses

N/A

N/A
(If no transfer made, insert “none”)

7. A work of improvement on the property hereinafter described was completed on September 19, 2023

8. The name of the contractor, if any, for such work of improvement was:

EBS General Engineering, Inc., Corona, CA
(If no contractor for work of improvement as a whole, insert “none”)

9. The property on which said work of improvement was completed is in the City of Chino, County of San Bernardino, State of California, and is described as follows:

ADA Improvements and Madison Street Gap Closure (MS202 & ST223)

10. The street address of said property is NONE
(If no street address has been officially assigned, insert “none”)

SIGNATURE OF OWNER NAMED IN PARAGRAPH 2: DATE: 9/19/23 Michelle Dawson, Interim Director of Public Works

CERTIFICATION FOR NOTICE OF COMPLETION

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )ss

CITY OF CHINO )

I HEREBY CERTIFY that I am the Director of Public Works for the City of Chino. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge.

I declare under penalty of perjury, that the foregoing is true and correct. Executed on _______September 19, 2023_______________, at City of Chino, California

Michelle Dawson
Interim Director of Public Works

258

MEMORANDUM

CITY OF CHINO

POLICE DEPARTMENT

CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023

TO: LINDA REICH, CITY MANAGER
FROM: KEVIN MENSEN, CHIEF OF POLICE

SUBJECT
..titl e
Approve appropriation of $11,500 from Federal Asset Forfeiture Funds for the purchase of D.A.R.E. Program supplies.
..end

RECOMMENDATION
1) Appropriate $ 11,500 from the Asset Forfeiture / Department of Justice Fund to purchase supplies for D.A.R.E. Program ; 2) increase the Asset Forfeiture revenue by $ 11,500; and 3) authorize the City Manager to execute all necessary documents on behalf of the City. ..body

FISCAL IMPACT
These purchases will require an appropriation of $ 11,500 from the unappropriated reserves of the Federal Asset Forfeiture / Department of Justice Fund and increase the revenue of the fund by the corresponding amount.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Commitment to Our Community
 Superior Customer Service

Revenue: 12040002-51539

Expenditure: 12040002-43050/43000-G4242
Transfer In: Click or tap here to enter text. Transfer Out: Click or tap here to enter text. 259
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: FEDERAL ASSET FORFEITURE - D.A.R.E. PROGRAM SUPPLIES.

PAGE: 2

BACKGROUND
For several years, the Chino Police Department has directly participated in investigations or prosecutions that have resulted in a federal forfeiture and, therefore, an equitable share of the net proceeds of the forfeiture are returned to the City. Forfei ture funds can only be designated for law enforcement use and must be used to increase or supplement the appropriated resources of the receiving law enforcement agency. Forfeiture funds cannot be used to replace the resources of the Department (e.g., decre asing the department budget and replacing those funds with federal asset forfeiture funding).

ISSUES/ANALYSIS
For the school year of 2023 -2024, the Chino Police Department, in partnership with the Chino Valley Unified School District (CVUSD), is implem enting the D.A.R.E. program back into elementary schools. The program has a dedicated Officer who will present a ten -week curriculum to ten schools and over forty fifth -grade classes. The D.A.R.E. program will be taught to approximately 900 students based on current enrollment numbers.

The D.A.R.E. curriculum focuses on decision -making on topics that range from bullying to drug education. The program utilizes a workbook to enhance the material taught by the Officer. The D.A.R.E. program also has a gra duation in which each student will be awarded a D.A.R.E. shirt to be worn for the ceremony.

Based on current enrollment, the estimated cost to purchase the curriculum, accessories, and graduation shirts is $11,500. This would cover the school year of 2023-2024. For future school years, the estimated cost will be added to our contract with the CVUSD.

It is requested that up to $11,500 from the asset forfeiture account be approved for the purchase of curriculum, accessories, and graduation shirt s for the D.A.R.E. program to be used in the 2023-2024 school year.

260

MEMORANDUM

CITY OF CHINO

COMMUNITY SERVICES, PARKS & RECREATION DEPARTMENT

CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023

TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS &

RECREATION AND JACKIE MELENDEZ, ASSISTANT CITY MANAGER

SUBJECT
..titl e
Chino On Ice Winter Wonderland Experience.
..end

RECOMMENDATION
..recommendation
1) Approve a contract with Seaside Ice, LLC., dba Ice-America, in the amount of $446,801 for the construction, operation and maintenance of a portable outdoor ice -skating rink and associated equipment such as lighting and audio-visual effects, 2) approve a cost recovery structure for the program, and 3) authorize the City Manager to execute all necessary documents on behalf of the City.

..body

FISCAL IMPACT
Sufficient funds are included in the FY 2023-24 Adopted Budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Superior Customer Service

Revenue: 3308140-58000-N8078

Expenditure: 3308140-43650-N8078
Transfer In: Transfer Out:
261
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: CHINO ON ICE WINTER WONDERLAND EXPERIENCE.

PAGE: 2

BACKGROUND
The holiday season in Chino provides some of the most popular community centered programming for residents of all ages from a Tree Lighting Ceremony to the Christmas Parade.

Every year, Community Services, Parks & Recreation Department (CSPR) staff work di ligently to provide fresh new programs, themes, and experiences for residents and visitors to enjoy.

In the spirit of providing new holiday traditions and innovative programming, CSPR and Administration propose the addition of a new component to the win ter festivities: the Chino On Ice Winter Wonderland Experience . The proposed program will be located in the former County parking lot to the south of the City Hall front lawn. The experience will feature a 66 by 36 foot, real ice-skating rink, which can accommodate up to 80 skaters per hour, per session.

Hours of Operation:

Weeks 1 & 2: Monday-Thursday 2:00-9:00 p.m., Weekends 10:30 a.m.-10:00 p.m.

Weeks 3 – 5: Monday-Sunday 10:30 a.m.-10:00 p.m. with special hours on Christmas and New Years Eve 10:00 a.m. -3:00 p.m., Christmas Day 11:30 a.m. -5:00 p.m., and New Year’s Day 10:30 a.m.-10:00 p.m.

The ice-skating rink will be revealed at the annual Tree Lighting event and remain open for five weeks from December 2, 2023 - January 6, 2024. The Chino on Ice Experience will feature a glowing ice under the stars theme surrounded by holiday lights, festive décor, and classic holiday music.

Staff anticipates high usage from both local residents and a sizable draw from residents in surrounding cities, as a real ice-skating rink is not offered as a holiday feature in this area.

ISSUES/ANALYSIS
Cost Recovery Structure
Sufficient funds for the operation of the Chino On Ice Experience have been included in the FY 2023-24 budget. The anticipated cost for the program is $460,864.50, which includes the expense of the portable ice-skating rink contract, security, restrooms, and sponsor banners. The expense of the program will be offset by ice rink rentals, pre-sale and onsite sales of wristbands for each 60 -minute skating session at $20 per session, skating aid “Bobby” rentals at $10 per session, private event rentals at $1,600 per session, sponsorships, and weekend food vend or booth participation fees.

The Chino On Ice Experience cost recovery breakdown consists of the following estimated revenue sources:

Revenue Source Estimated Total
One-hour Skate Sessions
($314,160) & Skating Aid Rentals
($57,750)
$371,910
Private Group Sessions $6,400
Vendors $1,400
Sponsorships $50,000
Total Revenue: $429,710
262
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: CHINO ON ICE WINTER WONDERLAND EXPERIENCE.

PAGE: 3

The total anticipated revenue consists of hosting 231 sessions with 68 participants each (80 maximum allowable). At a cost of $20 per session, revenue generation will be $314,160.

Additionally, selling 25 skating aids per session at $10 each will generate $57,750, for an estimated total of $371,910. Hosting private events will yield an estimated revenue of $6,400 through partnering with local sports and community groups. Vendor booth fees are expected to generate $1,400. Business and community sponsorships are anticipated to generate $50,000.

These revenue sources will recover the majority of the expenses and may be modified to off -set shortfalls or overages in other categories.

The total estimated cost to the City to offer this new program to the community is $31,154.50.

As this is the first year this program will be offered, totals are provided as estimates with adjustments to be made in subsequent years. Staff can increase revenue for the program by securing additional sponsorships and private group sessi ons if needed. The Economic Development team will take the lead for securing major sponsorships with Administration handling marketing and promotion in conjunction with CSPR. With any new program, staff will ensure the best financial outcome while providing this new program for the community.

Vendor Selection
Currently, only four vendors provide ice -skating rink rentals of this size for municipal use in Southern California. Staff reached out to the four vendors and found that three vendors were unable to meet the City’s needs, per the following reasons:

Perfect Parties Entertainment Group Cannot provide the operating mechanism to sustain the ice after every session or a 5-
week duration
Emerald Events Uses synthetic rink or 5-week duration
Magic Ice USA Will only provide for 7-week duration

Staff recommends awarding the contract to Ice-America as the most responsive and responsible bidder.

Ice-America has been providing ice rink services since 2008. They have provided services to the Cities of Temecula and Santa Ana. Staff contacted both cities and received positive comments regarding the contractor and associated operations and services, which include construction of the ice rink, maintenance, staffing, lighting, and all related equipment.

Ice-America is the only vendor that can meet the needs of the City by providing real ice and the operating mechanism to sustain the ice rink for the five-week duration.

Attachment – Agreement with Ice-America

263
ProjectName/N0.: ContractNo.2
ProjectManager: Approved:

AGREEMENTFORSERVICES

BETWEENTHECITYOFCHINOAND

SEASIDEICE,LLCDBAICE-AMERICA
THISAGREEMENTFORSERVICES(herein"Agreem€nt")ismadeandenteredinto this19‘“dayofSeptember2023(“EffectiveDate”)byandbetweentheCity0fChino.a Caiifomiamunicipalcorporation(“City")andSeasideIce,LLCdbaIce-America.aCalifornia limitedliabilitycompany(“Consultant").CityandConsultantmaybereferredtoindividuallyas"Patty”orcollectivelyas“Parties.“

RECITALS
A. Cityhassoughttheperformanceoftheservicesdefinedanddescribedparticularly inArticlelofthisAgreement.

B. Consultant.followingsubmissionofaproductionpricelistfortheperformanceof theservicesdefinedanddescribedparticularlyinArticlelofthisAgreement.wasselectedby theCityt0performthoseservices.

C. PursuanttotheCityofChino’sMunicipalCode,Cityhasauthoritytoenterinto andexecutethisAgreement.

D. ThePartiesdesiretoformalizetheselectionofConsultantforperfomianceof thoseservicesdefinedanddescribedparticularlyinArticlelofthisAgreementanddesirethat thetermsofthatperformancebeasparticularlydefinedanddescribedherein.

OPERATIVEPROVISIONS
NOW.THEREFORE,inconsiderationofthemutualpromisesandcovenantsmadeby thePartiesandcontainedhereinandotherconsideration.thevalueandadequacyofwhichare herebyacknowledged,thepartiesagreeasfollows:

ARTICLE1.SERVICESOFCONSULTANT

1.1ScopeofServices.
lncompliancewithalltermsandconditionsofthisAgreement,theConsultantshall providethoseservicesspecifiedinthe“ScopeofServices”attachedheretoasExhibit“A”and incorporatedhereinbythisreference.whichmaybereferredtohereinasthe“services”or"work”hereunder.AsamaterialinducementtotheCity'enteringintothisAgreement.

Consultantrepresentsandwarrantsthatithasthequalifications.experience.andfacilities necessarytoproperlyperformtheservicesrequiredunderthisAgreementinathorough. competent,andprofessionalmanner,andisexperiencedinperformingtheworkandservices contemplatedherein.Consultantshallatalltimesfaithfully.competentlyandtothebestofits ability.experienceandtalent,performallservicesdescribedherein.Consultantcovenantsthatit shallfollowthehighestprofessionalstandardsinperformingtheworkandservicesrequired hereunderandthatallmaterialswillbebothofgoodqualityaswellasfitforthepurpose ni125mmi$63004z (LongForm)
264
intended.ForpurposesofthisAgreement.thephrase“highestprofessionalstandards“shall meanthosestandardsofpracticerecognizedbyoneormorefirst—classfirmsperformingsimilar workundersimilarcircumstances.

1.2Consultant’sProposal.

TheScopeofServicesshallincludethescopeofworkincludedinConsultant‘sproposal. whichshallbeincorporatedhereinbythisreferenceasthoughfullysetforthherein.lntheevent ofanyinconsistencybetweenthetermsofsuchproposalandthisAgreement.thetermsofthis Agreementshallgovern.

1.3CompliancewithLaw.

Consultantshallkeepitselfinformedconcerning.andshallrenderallserviceshereunder inaccordancewith.allordinances,resolutions,statutes,rules,andregulationsoftheCityand anyFederal.Stateorlocalgovernmentalentityhavingjurisdictionineffectatthetimeserviceis rendered,

1.4CaliforniaLaborLaw.
lftheScopeofServicesincludesany“publicwork”or"maintenancework,”asthose temtsaredefinedinCaliforniaLaborCodeSection1720ctseq,andCaliforniaCodeof Regulations.Title8.Section16000erseq,.andifthetotalcompensationis$1.000ormore, Consultantshallpayprevailingwagesforsuchworkandcomplywiththerequirementsin CaliforniaLaborCodesection1770elxeq.and1810e!seq..andallotherapplicablelaws.as theypertaintosuchwork.includingthefollowingrequirements:
(a)DIRMonitoringandEnforcement.Thepublicworkand/ormaintenance workperformedunderthisAgreementshallbesubjecttocompliancemonitoringand enforcementbytheDepartmentofIndustrialRelations(“DIR”).Consultantshallpostjobsite notices.asprescribedbyregulation.
(b) PrevailingWages.Consultantshallpayprevailingwagestotheextent requiredbyLaborCodeSection1771.PursuanttoLaborCodeSection1773.2,copiesofthe prevailingrateofperdiemwagesareonflleatCityHallandwillbemadeavailabletoany interestedpartyonrequest.ByinitiatinganyworkunderthisAgreement.Consultant acknowledgesreceiptofacopyoftheDIRdeterminationoftheprevailingrateofperdiem wages,andConsultantshallpostacopyofthesameateachjobsitewhereworkisperformed tinderthisAgreement.
(c)PenaltvforFailuretoPayPrevailingWages.Consultantshallcomply withandbeboundbytheprovisionsofLaborCodeSections1774and1775concemingthe payment0fprevailingratesofwagestoworkersandthepenaltiesforfailuretopayprevailing wages.TheConsultantshall.asapenaltytotheCity.forfeittwohundreddollars($200)foreach calendarday.orportionthereof,foreachworkerpaidlessthantheprevailingratesasdetermined bytheDIRfortheworkorcraftinwhichtheworkerisemployedforanypublicworkdone pursuanttothisAgreementbyConsultantorbyanysubcontractor.

IQ0l225Will/8636042
265
(d)PavrollRecords.Consultantshallcomplywithandbeboundbythe provisionsofLaborCodeSection1776,whichrequiresConsultantandeachsubcontractorto:
keepaccuratepayrollrecordsandverifysuchrecordsinwritingunderpenaltyofperjury.as specifiedinSection1776;certifyandmakesuchpayrollrecordsavailableforinspectionas providedbySection1776;andinformtheCityofthelocationoftherecords (e)ApprenticesConsultantshallcomplywithandbeboundbythe
provisionsofLaborCodeSections1777.5.1777.6,and1777.7andCalifomiaCodeof RegulationsTitle85Section200etseqiconcemingtheemploymentofapprenticesonpublic worksprojects.Consultantshallberesponsibleforcompliancewiththeseaforementioned SectionsforallapprenticeableoccupationsPriortocommencingworkunderthisAgreement, ConsultantshallprovideCitywithacopyoftheinformationsubmittedtoanyapplicable apprenticeshipprogram.Withinsixty(60)daysafterconcludingworkpursuanttothis Agreement.ConsultantandeachofitssubcontractorsshallsubmittotheCityaverified statementofthejoumeymanandapprenticehoursperformedtinderthisAgreement. (t)Eight-HourWorkdav.Consultantacknowledgesthateight(8)hourslabor constitutesalegalday'swork.ConsultantshallcomplywithandbeboundbyLaborCode Section1810.
(g)PenaltiesforExcessHours.Consultantshallcomplywithandbebound bytheprovisionsofLaborCodeSection1813concerningpenaltiesforworkerswhoworkexcess hours.TheConsultantshall,asapenaltytotheCity.forfeittwenty-fivedollars($25)foreach workeremployedintheperformanceofthisAgreementbytheConsultantorbyany subcontractorforeachcalendardayduringwhichsuchworkerisrequiredorpermittedtowork morethaneight(8)hoursinanyonecalendardayandforty(40)hoursinanyonecalendarweek inviolationoftheprovisionsofDivision2,Part7,Chapter1.Article3oftheLaborCode.

PursuanttoLaborCodesection1815.workperformedbyemployeesofConsultantinexcessof eight(8)hoursperday.andforty(40)hoursduringanyoneweekshallbepermitteduponpublic workuponcompensationforallhoursworkedinexcessof8hoursperdayatnotlessthanone andone-half(lV2)timesthebasicrateofpay.
(h)Workers”Compensation.CaliforniaLaborCodeSections1860and3700 providethateveryemployerwillberequiredtosecurethepaymentofcompensationtoits employeesifithasemployees.ByexecutingthisAgreement,andinaccordancewiththe provisionsofCaliforniaLaborCodeSection1861.Consultantcertifiesasfollows:
“lamawareoftheprovisionsofSection3700oftheLaborCodewhichrequire everyemployertobeinsuredagainstliabilityforworkers'compensationorto undertakeself-insuranceinaccordancewiththeprovisionsofthatcode.andlwill complywithsuchprovisionsbeforecommencingtheperformanceoftheworkof thiscontract."
(i)Consultant‘sResponsibilityforSubcontractors.Foreverysubcontractor whowillperformworkunderthisAgreement.Consultantshallberesponsibleforsuch subcontractor’scompliancewithDivision2.Part7.Chapterl(commencingwithSection1720) oftheCalifomiaLaborCodeandshallmakesuchcompliancearequirementinanycontractwith anysubcontractorforworkunderthisAgreement.Consultantshallberequiredtotakeallactions 50132500018636042 J
266
necessaryt0enforcesuchcontractualprovisionsandensuresubcontractorscompliance. includingwithoutlimitation.conductingareviewofthecertifiedpayrollrecordsofthe subcontractoronaperiodicbasisoruponbecomingawareofthefailureofthesubcontractorto payhisorherworkersthespecifiedprevailingrateofwages.Consultantshalldiligentlytake correctiveactiontohaltorrectifyanysuchfailurebyanysubcontractor.

1.5Licenses.Permits,FeesandAssessments.

Consultantshallobtainatitssolecostandexpensesuchlicenses.peimitsandapprovals asmayberequiredbylawfortheperformanceoftheservicesrequiredbythisAgreement.

Consultantshallhavethesoleobligationtopayforanyfees:assessmentsandtaxes,plus applicablepenaltiesandinterest.whichmaybeimposedbylawandarisefromorarenecessary fortheConsultant’sperformanceoftheservicesrequiredbythisAgreement,andshall indemnify.defendandholdharmlessCity.itsofficers,employeesoragentsofCity.againstany suchfees.assessments.taxes.penaltiesorinterestlevied.assessedorimposedagainstCity hereunder.

1.6FamiliaritywithWork.

ByexecutingthisAgreement,ConsultantwarrantsthatConsultant(i)hasthoroughly investigatedandconsideredthescopeofservicestobeperformed.(ii)hascarefullyconsidered howtheservicesshouldbeperformed,and(iii)fullyunderstandsthefacilities.difficultiesand restrictionsattendingperformanceoftheservicesunderthisAgreement.Iftheservicesinvolve workuponanysite.ConsultantwarrantsthatConsultanthasorwillinvestigatethesiteandisor willbefullyacquaintedwiththeconditionsthereexisting.priortocommencementofservices hereunder.ShouldtheConsultantdiscoveranvlatentorunknownconditions.whichwill materiallyaffecttheperformanceoftheserviceshereunder.Consultantshallimmediatelyinform theCityofsuchfactandshallnotproceedexceptatConsultant‘sriskuntilwritteninstructions arereceivedfromtheProjectManager.

1.7SoftwareandComputerServices.

IftheScopeofServicesincludestheprovisionand/orinstallationofanysoftware, computersystem.orothercomputertechnology.Consultantrepresentsandwarrantsthatithas inspectedtheCity‘scurrentinfrastructure.equipment.computersystemandsoftwareandthatthe software.computersystem.orothercomputertechnologyprovidedand/orinstalledby ConsultanttinderthisAgreementiscompatible.andshallbefullyfunctional.withsuch infrastructure.equipment.computersystemandsoftwareoftheCity.Consultantacknowledges thattheCityisrelyingontherepresentationbyConsultantasamaterialconsiderationinentering intothisAgreement.

1.8CareofVVork.

TheConsultantshalladoptreasonablemethodsduringthelifeoftheAgreementto fumishcontinuousprotectiontothework.andtheequipment.materials.papers.documents. plans.studiesand/orothercomponentsthereoftopreventlossesordamages.andshallbe responsibleforallsuchdamages.topersonsorproperty.untilacceptanceoftheworkbyCity. exceptsuchlossesordamagesasmaybecausedbyCity‘sownnegligence. 01335000l$63604l 4
267

1.9FurtherResponsibilities0fParties.

Bothpartiesagreetousereasonablecareanddiligencetoperformtheirrespective ObligationsunderthisAgreement.Bothpartiesagreetoactingoodfaithtoexecuteall instruments.preparealldocumentsandtakeallactionsasmaybereasonablynecessarvtocarn‘ outthepurposesofthisAgreement.Unlesshereafterspecified.neitherpartyshallberesponsible fortheserviceoftheother.

1.10AdditionalServices.

Cityshallhavetheright.subjecttostatelawandtheCity’sMunicipalCode.atanytime duringtheperformanceoftheservices,withoutinvalidatingthisAgreement.toorderextrawork beyondthatspecifiedintheScopeofServices0rmakechangesbyaltering,addingtoor deductingfromsaidwork.Nosuchextraworkmaybeundertakenunlessawrittenorderisfirst givenbytheProjectManagertotheConsultant.incorporatingthereinanyadjustmentin(i)the ContractSumfortheactualcostsoftheextraworktand/or(ii)thetimetoperformthis Agreement.whichsaidadjustmentsaresubjecttothewrittenapprovaloftheConsultant.Any increaseincompensationforextraworkshallrequiretheapprovalofCityCouncilunlessthe CityCouncilhaspreviouslyauthorizedtheCityManagertoapproveanincreaseincompensation andtheamountoftheincreasedoesnotexceedsuchauthorization.ltisexpresslyunderstoodby ConsultantthattheprovisionsofthisSectionshallnotapplytoservicesspecificallysetforthin theScopeofServices.Consultantherebyacknowledgesthatitacceptstheriskthattheservices tobeprovidedpursuanttotheScopeofServicesmaybemorecostlyortimeconsumingthan ConsultantanticipatesandthatConsultantshallnotbeentitledtoadditionalcompensation therefor.Citymayinitssoleandabsolutediscretionhavesimilarworkdonebyother contractors.NoclaimsforanincreaseintheContractSumortimeforperformanceshallbevalid unlesstheproceduresestablishedinthisSectionarefollowed.

1.11SpecialRequirements.

AdditionaltermsandconditionsofthisAgreement,ifany.whicharemadeaparthereof aresetforthinthe“SpecialRequirements”attachedheretoasExhibitB andincorporated hereinbythisreference.IntheeventofaconflictbetweentheprovisionsofExhibit“B”andany otherprovisionsofthisAgreement.theprovisionsofExhibit"B"shallgovern.

ARTICLE2.COMPENSATIONANDMETHODOFPAYMENT.

2.1ContractSum.

SubjecttoanylimitationssetforthinthisAgreement.CityagreestopayConsultantthe amountsspecifiedinthe“ScheduleofCompensation“attachedheretoasExhibit“C”and incorporatedhereinbythisreference.Thetotalcompensation.includingreimbursementfor actualexpenses,shallnotexceedFourHundredForty-SixThousandEightHundredOneDollars andZeroCents($446801.00)(the“ContractSum").unlessadditionalcompensationisapproved pursuanttoSection1.10.

OI115.00018636042
268

2.2 MethodofCompensation.

Themethodofcompensationmayinclude:(i)alumpsumpaymentuponcompletion:(ii) paymentinaccordancewithspecitiedtasksorthepercentageofcompletionoftheservices,less contractretention;(iii)paymentfortimeandmaterialsbasedupontheConsultant‘sratesas specifiedintheScheduleofCompensation.providedthat(a)timeestimatesareprovidedforthe performanceofsubtasks.(b)contractretentionismaintainedand(c)theContractSumisnot exceeded:or(iv)suchothermethodsasmaybespecifiedintheScheduleofCompensation.

2.3ReimbursableExpenses.

Compensationmayincludereimbursementforactualandnecessaryexpendituresfor reproductioncosts.telephoneexpenses.andtravelexpensesapprovedbytheProjectManagerin advance.oractualsubcontractorexpensesofanapprovedsubcontractorpursuanttoSection4.5‘ andonlyifspecifiedintheScheduleofCompensation.TheContractSumshallincludethe attendanceofConsultantatallprojectmeetingsreasonablydeemednecessarybytheCity.

CoordinationoftheperformanceoftheworkwithCityisacriticalcomponentoftheservices.lf Consultantisrequiredtoattendadditionalmeetingstofacilitatesuchcoordination.Consultant shallnotbeentitledtoanyadditionalcompensationforattendingsaidmeetings.

2.4 Invoices.

EachmonthConsultantshallfurnishtoCityanoriginalinvoiceforallworkperformed andexpensesincurredduringtheprecedingmonthinaformapprovedbyCity‘sDirectorof Finance.BysubmittinganinvoiceforpaymentunderthisAgreement.Consultantiscertifying compliancewithallprovisionsoftheAgreement.ConsultantshallnotinvoiceCityforany duplicateservicesperformedbymorethanoneperson.
include:

Allinvoicesshallbesubmittedbyemailtoap@cih'ofchino.org.Eachinvoiceisto (a)Lineitemsforallpersonneldescribingtheworkperformed.thenumberof hoursworked.andthehourlvrate.
(b)Lineitemsforallmaterialsandequipmentproperlychargedtothe Services.
(C) Lineitemsforallotherapprovedreimbursableexpensesclaimed.with supportingdocumentation.
(d)Lineitemsforallapprovedsubcontractorlabor.supplies.equipment, materials.andtravelproperlychargedtotheServices.

IfthisAgreementrequiresprevailingwages.,perSection1.4ofthe Agreement.allinvoicesshallincludeacopyofConsultant’sCertified PayrollandproofthatCertifiedPayrollhasbeensubmittedtotheDIR.

Consultantshallalsosubmitalistoftheprevailingwageratesforall employeesandsubcontractorsprovidingservicesunderthisAgreement,as applicable.withConsultant‘sfirstinvoice.Iftheserateschangeatany Ul225000l(X636042 6
269
timeduring[hetermoftheAgreement.Consultantshallsubmitanewlist 0fratest0theCitywithitsfirstinvoicefollowingtheeffectivedateofthe ratechange.

CityshallindependentlyrevieweachinvoicesubmittedbytheConsultanttodetennine whethertheworkperformedandexpensesincurredareincompliancewiththeprovisionsot‘this Agreement,Exceptast0anychargesforworkperfonnedorexpensesincurredbyConsultant whicharedisputedbyCity.orasprovidedinSection7.3.CitywillLiseitsbesteffortst0cause Consultanttobepaidwithinforty-five(45)days0freceiptofConsultant‘scorrectand undisputedinvoice:however.ConsultantacknowledgesandagreesthatduetoCitywarrantrun procedures.theCitycannotguaranteethatpaymentwilloccurwithinthistimeperiod.Inthe eventanychargesorexpensesaredisputedbyCity.theoriginalinvoiceshallberetumedbyCitv toConsultantforcorrectionandresubmission.ReviewandpaymentbyCityforanyinvoice providedbytheConsultantshallnotconstituteawaiverofanyrightsorremediesprovided herein0ranyapplicablelaw.

2.5 Waiver.

PaymenttoConsultantforworkperformedpursuantt0thisAgreementshallnotbe deemedtowaiveanydefectsinworkperformedbyConsultant,

2.6 ContingencvofFunds.

ConsultantacknowledgesthatfundingorportionsoffundingforthisAgreementmavbe contingentuponStatebudgetapproval:receiptoffundsfrom.and/orobligationoffundsby:the StateofCalifomiatoCity:orinclusionofsufficientfundingfortheserviceshereunderinthe budgetapprovedbyChinoCityCouncilforeachfiscalyearcoveredbythisAgreement.Ifsuch approval.fundingorappropriationsarenotforthcoming.orareotherwiselimited.Citymay immediatelyterminateormodifythisAgreementwithoutpenalty.

ARTICLE3.PERFORMANCESCHEDULE

3.1TimeofEssence.

TimeisoftheessenceintheperformanceofthisAgreement.

3.2 ScheduleofPerformance.

ConsultantshallcommencetheservicespursuanttothisAgreementuponreceiptofa writtennoticetoproceedandshallperformallserviceswithinthetimeperiod(s)establishedin the“ScheduleofPerformance”attachedheretoasExhibit“D”andincorporatedhereinbythis reference.WhenrequestedbytheConsultant.extensionstothetimeperiod(s)specifiedinthe ScheduleofPerformancemaybeapprovedinwritingbytheProjectManagerbutnotexceeding onehundredeighty(180)dayscumulatively.

3.3 ForceMaieure,
Thetimeperiod(s)specifiedintheScheduleofPerformanceforperformanceofthe servicesrenderedpursuanttothisAgreementshallbeextendedbecauseofanydelaysdueto 01225(IOUI8636042 7
270
unforeseeablecausesbeyondthecontroiandWithoutthefaultornegligenceoftheConSultant. includingbutnotrestrictedto,actsofGodorofthepublicenemy.unusuallysevereweather. fires.earthquakes.floodsepidemics.quarantinerestrictions,riots.strikes.freightembargoes, wars‘litigation.and/oractsofanygovernmentalagency.includingtheCity.iftheConsultant shallwithinten(lO)daysofthecommencementofsuchdelaynotifytheProjectManagerin writingofthecausesofthedelay.TheProjectManagershallascertainthefactsandtheextentof delay.andextendthetimeforperformingtheservicesfortheperiodoftheenforceddelaywhen andifinthejudgmentoftheProjectManagersuchdelayisjustified.TheProjectManager‘s determinationshallbefinalandconclusiveuponthepartiestothisAgreement.Innoeventshall ConsultantbeentitledtorecoverdamagesagainsttheCityforanydelayintheperformanceof thisAgreement,howevercaused,Consultant‘ssoleremedybeingextensionoftheAgreement pursuanttothisSection.

3.4 Term.

UnlessearlierterminatedinaccordancewithArticle7ofthisAgreement.thisAgreement shallcontinueinfullforceandeffectuntilcompletionoftheservices.whichshallbenolater thanJanuary6.2024.

ARTICLE4.COORDINATIONOFWORK

4.1RepresentativesandPersonnelofConsultant.

ThefollowingprincipalofConsultant(“Principal”)isherebydesignatedasbeinathe principalandrepresentativeofConsultantauthorizedtoactinitsbehalt‘vv'ithcrespecttothe:vork specifiedhereinandmakealldecisionsinconnectiontherewith:

ScottWilliams ChiefExecutiveOfficer
(Name) (Title)
Itisexpresslyunderstoodthattheexperience.knowledge.capabilityandreputationofthe foregoingprincipalwasasubstantialinducementforCitytoenterintothisAgreement.

Therefore.theforegoingprincipalshallberesponsibleduringthetermofthisAgreementfor directingallactivitiesofConsultantanddevotingsufficienttimetopersonallysupervisethe serviceshereunder.AllpersonnelofConsultant.andanyauthorizedagents.shallatalltimesbe tindertheexclusivedirectionandcontrolofthePrincipal.ForpurposesofthisAgreement.the foregoingPrincipalmaynotbereplacednormaytheirresponsibilitiesbesubstantiallyreduced byConsultantwithouttheexpresswrittenapprovalofCity.Additionally.Consultantshall utilizeonlycompetentpersonneltoperformservicespursuanttothisAgreement.Consultant shallmakeeveryreasonableefforttomaintainthestabilityandcontinuityofConsultant’sstaff andsubcontractors.ifany.assignedtoperformtheservicesrequiredunderthisAgreement.

ConsultantshallnotifyCityofanychangesinConsultant‘sstaffandsubcontractors.ifany. assignedtoperformtheservicesrequiredunderthisAgreement.priortoandduringanysuch performance.
mzzsmo[3353604z 8
271

4.2StatusofConsultant.

ConsultantshallhavenoauthoritytobindCityinanymanner.ortoincuranyobligation. debt0rliabilityofanvkind0nbehalfoforagainstCityrwhetherbycontractorotherwise.unless suchauthorityisexpresslyconferredunderthisAgreement0risotherwiseexpresslyconferredin writingbyCity.ConsultantshallnotatanytimeorinanymannerrepresentthatConsultantor anyofConsultant’sofficers.employeesoragentsareinanymannerofficials.officers. employeesoragentsofCity.NeitherConsultant.noranyofConsultant’sofficers.employeesor agents.shallobtainanyrightstoretirement.healthcareoranyotherbenefitswhichmay otherwiseaccruetoCity’semployees.ConsultantexpresslywaivesanyClaimConsultantmay havetoanysuchrights.

4.3ProiectManager.

TheProjectManagershallbeMayraPratt,CommunityServices.Parks& Recreation Manager,oranyotherpersonasmaybedesignatedbytheProjectManager.ltshallbethe Consultant‘sresponsibilitytoassurethattheProjectManageriskeptinformedoftheprogressof theperformanceoftheservicesandtheConsultantshallreferanydecisionswhichmustbemade byCitytotheProjectManager.Unlessotherwisespecifiedherein.anyapprovalofCityrequired hereundershallmeantheapprovaloftheProjectManager.TheProjectManagershallhave authority.ifspecifiedinwritingbytheCityManager.tosignalldocumentsonbehalfoftheCity requiredhereundertocarryoutthetermsofthisAgreement.

4.4 IndependentConsultant.

NeithertheCitynoranyofitsemployeesshallhaveanycontroloverthemanner.mode ormeansbywhichConsultant.itsagentsoremployees.performtheservicesrequiredherein. exceptasotherwisesetforthherein.Cityshallhavenovoiceintheselection,discharge. supervisionorcontrolofConsultant’semployees.servants.representativesoragents.orinfixing theirnumber.compensationorhoursofservice.Consultantshallperformallservicesrequired hereinasanindependentcontractorofCityandshallremainatalltimesastoCityawholly independentcontractorwithonlysuchobligationsasareconsistentwiththatrole.Consultant shallnotatanytimeorinanymannerrepresentthatitoranyofitsagentsoremployeesare agentsoremployeesofCity.Cityshallnotinanywayorforanypurposebecomeorbedeemed tobeapartnerofConsultantinitsbusinessorotherwiseorajointventureroramemberofany jointenterprisewithConsultant.

4.5 ProhibitionAgainstSubcontractingorAssignment.

Theexperience.knowledge.capabilityandreputationofConsultant.itsprincipalsand employeeswereasubstantialinducementfortheCitytoenterintothisAgreement.Therefore, Consultantshallnotcontractwithanyotherentitytoperforminwholeorinparttheservices requiredhereunderwithouttheexpresswrittenapprovaloftheCity.Inaddition.neitherthis Agreementnoranyinteresthereinmaybetransferred.assigned.conveyed,hypothecatedor encumberedvoluntarilyorbyoperationoflaw.whetherforthebenefitofcreditorsorotherwise. withoutthepriorwrittenapprovalofCity.Transfersrestrictedhereundershallincludethe transfertoanypersonorgroupofpersonsactinginconcertofmorethantwentyfivepercent (25%)0fthepresentownershipand/0rcontrolofConsultant.takingalltransfersintoaccounton Ul225000l$63704Z 9
272
acumulativebasis.Intheeventofanysuchunapprovedtransfer.includinganybankruptcy proceeding.thisAgreementshallbevoid.NoapprovedtransfershallreleasetheConsultantor anysuretyofConsultantofanyliabilityhereunderwithouttheexpressconsentofCity.

ARTICLE5.INSURANCEANDINDEMNIFICATION

3.1 InsuranceCoverages.

WithoutlimitingConsultant‘sindemnificationofCity;andpriortocommencementof anyservicesunderthisAgreement.Consultantshallobtain.provideandmaintainatitsown expenseduringthetermofthisAgreement,policiesofinsuranceofthetypeandamounts describedbelowand,inafomi.satisfactorytoCity.
(a)GeneralIiabilitvinsurance.Consultantshallmaintaincommercialgeneral liabilityinsurancewithcoverageatleastasbroadasInsuranceServicesOfficeformCG00OI, inanamountnotlessthan$1.000.000peroccurrence.$2.000,000generalaggregate.forbodily injury,personalinjury,andpropertydamage.Thepolicymustincludecontractualliabilitvthat hasnotbeenamended.AnyendorsementrestrictingstandardISO“insuredcontract"language willnotbeaccepted.
(b)Automobileliabilityinsurance.Consultantshallmaintainautomobile insuranceatleastasbroadasInsuranceServicesOfficeformCA0001coveringbodilyinjury andpropertydamageforallactivitiesoftheConsultantarisingoutoforinconnectionwith ServicestobeperformedtinderthisAgreement.includingcoverageforanyowned.hired.non— ownedorrentedvehicles.inanamountnotlessthan$1.000.000combinedsinglelimitforeach accident.
(c)Professionalliability(errors& omissions)insurance.Consultantshall maintainprofessionalliabilityinsurancethatcoverstheServicestobeperformedinconnection withthisAgreement.intheminimumamountof$1.000,000perclaimandintheaggregateAny policyinceptiondate.continuitydate.orretroactivedatemustbebeforetheeffectivedateofthis AgreementandConsultantagreestomaintaincontinuouscoveragethroughaperiodnolessthan three(3)yearsaftercompletionofthcservicesrequiredbythisAgreement. (d)Workers‘compensationinsurance.ConsultantshallmaintainWorkers‘ CompensationInsurance(StatutoryLimits)andEmployer‘sLiabilityInsurance(withlimitsofat least$1.000.000).
(e) Subcontractors.Consultantshallincludeallsubcontractorsasinsureds underitspoliciesorshallfurnishseparatecertificatesandcertifiedendorsementsforeach subcontractor.Allcoveragesforsubcontractorsshallincludealloftherequirementsstated herein.
(f)AdditionalInsurance.Policiesofsuchotherinsurance.asmayberequired intheSpecialRequirementsinExhibitB
I)l225MOI/363604l 10
273

5.2GeneralInsuranceRequirements.
(a)Proofofinsurance.Consultantshallprovidecertificatesofinsuranceto Cityasevidenceoftheinsurancecoveragerequiredherein,alongwithawaiverofsubrogation endorsementforworkers‘compensation.Insurancecertificatesandendorsementsmustbe approvedbyCity‘sRiskManagerpriortocommencementofperformance.Currentcertification ofinsuranceshallbekept0nfilewithCityatalltimesduringthetermofthisAgreement.City reservestherighttorequirecompletecertifiedcopiesofallrequiredinsurancepoliciesatany time.
(b)Durationofcoverage.Consultantshallprocureandmaintainforthe durationofthisAgreementinsuranceagainstclaimsforinjuriestopersonsordamagesto property.whichmayarisefromorinconnectionwiththeperformanceoftheServiceshereunder byConsultant,itsagents.representatives,employeesorsubconsultants. (c)Primarv/noncontributing.CoverageprovidedbyConsultantshallbe primar}andanyinsuranceorself-insuranceprocuredormaintainedbyCityshallnotberequired tocontributewithit.Thelimitsofinsurancerequiredhereinmaybesatisfiedbyacombination ofprimaryandumbrellaorexcessinsurance.Anyumbrellaorexcessinsuranceshallcontainor beendorsedtocontainaprovisionthatsuchcoverageshallalsoapplyonaprimaryandnon- contributorybasisforthebenefitofCitybeforetheCity‘sowninsuranceorself-insuranceshall becalledupont0protectitasanamedinsured.
(d)Citv’srightsofenforcement.Intheeventanypolicy0finsurancerequired underthisAgreementdoesnotcomplywiththesespecificationsoriscanceledandnotreplaced.

Cityhastherightbutnotthedutytoobtaintheinsuranceitdeemsnecessaryandanypremium paidbyCitywillbepromptlyreimbursedbyConsultantorCitywillwithholdamountssufficient topaypremiumfromConsultantpayments.lnthealternative,CitymaycancelthisAgreement. (e)Acceptableinsurers.Allinsurancepoliciesshallbeissuedbyaninsurance companycurrentlyauthorizedbytheInsuranceCommissionertotransactbusinessofinsurance orthatisontheListofApprovedSurplusLineInsurersintheStateofCalifomia.withan assignedpolicyholders’RatingofA—(orhigher)andFinancialSizeCategoryClassVl(orlarger) inaccordancewiththelatesteditionofBest’sKeyRatingGuide.unlessotherwiseapprovedby theCity‘sRiskManager.
(f)Waiverofsubrogation.Allinsurancecoveragemaintainedorprocured pursuanttothisagreementshallbeendorsedtowaivesubrogationagainstCity.itselectedor appointedofficers.agents.officials.employeesandvolunteersorshallspecificallyallow Consultantorothersprovidinginsuranceevidenceincompliancewiththesespecificationsto waivetheirrightofrecoverypriortoaloss.Consultantherebywaivesitsownrightofrecovery againstCityandshallrequiresimilarwrittenexpresswaiversandinsuranceclausesfromeachof itssubconsultants.
(g) Enforcementof contractprovisions(non-estoppel).Consultant acknowledgesandagreesthatanyactualorallegedfailureonthepartoftheCitytoinform Consultantofnon-compliancewithanyrequirementimposesnoadditionalobligationsonthe Citynordoesitwaiveanyrightshereunder.
mzziooniixwom1 1l
274
(h) Requirementsnotlimiting.Requirementsofspecificcoveragefeaturesor limitscontainedinthissectionarenotintendedasalimitationoncoverage.limitsorother requirements.orawaiverofanycoveragenormallyprovidedbyanyinsurance.Specific referencetoagivencoveragefeatureisforpurposesofclarificationonlyasitpertainstoagiven issueandisnotintendedbyanypartyorinsuredtobeallinclusive.ortotheexclusionofother coverage.orawaiverofanytype.lftheConsultantmaintainshigherlimitsthantheminimums shownabove,theCityrequiresandshallbeentitledtocoverageforthehigherlimitsmaintained bytheConsultant.Anyavailableinsuranceproceedsinexcessofthespecifiedminimumlimits ofinsuranceandcoverageshallbeavailabletotheCity.
(i)Noticeofcancellation.Consultantagreestoobligeitsinsuranceagentor brokerandinsurerstoprovidetoCitywithathirty(30)daynoticeofcancellation(exceptfor nonpaymentforwhichaten(10)daynoticeisrequired)ornonrenewalofcoverageforeach requiredcoverage.
(i)Additionalinsuredstatus.Generalliabilitypoliciesshallprovideorbe endorsedtoprovidethatCityanditsofficers.officials.employees.andagents.andvolunteers shallbeadditionalinsuredsundersuchpolicies.Thisprovisionshallalsoapplytoany excess/umbrellaliabilitypolicies.
(k) Prohibitionofundisclosedcoveragelimitations.Noneofthecoverages requiredhereinwillbeincompliancewiththeserequirementsiftheyincludeanylimiting endorsementofanykindthathasnotbeenfirstsubmittedtoCityandapprovedofinwriting. (l)Separationofinsureds.Aseverabilityofinterestsprovisionmustapplyfor alladditionalinsuredsensuringthatConsultant‘sinsuranceshallapplyseparatelytoeachinsured againstwhomclaimismadeorsuitisbrought.exceptwithrespecttotheinsurer‘slimitsof liability.Thepolicy(ies)shallnotcontainanycross—liabilityexclusions. (m) Passthroughclause.Consultantagreestoensurethatitssubconsultants. subcontractors.andanyotherpartyinvolvedwiththeprojectwhoisbroughtontoorinvolvedin theprojectbyConsultant,providethesameminimuminsurancecoverageandendorsements requiredofConsultant.Consultantagreestomonitorandreviewallsuchcoverageandassumes allresponsibilityforensuringthatsuchcoverageisprovidedinconformitywiththerequirements ofthissection.Consultantagreesthatuponrequest.allagreementswithconsultants, subcontractors.andothersengagedintheprojectwillbesubmittedtoCityforreview. (n)Agency‘srighttorevisespecifications.TheCityreservestherightatany timeduringthetermofthecontracttochangetheamountsandtypesofinsurancerequiredby givingtheConsultantninety(90)daysadvancewrittennoticeofsuchchange.lfsuchchange resultsinsubstantialadditionalcosttotheConsultant.theCityandConsultantmayrenegotiate Consultant‘scompensation.
(o)Self-insuredretentions.Anyself—insuredretentionsmustbedeclaredto andapprovedbyCity.Cityreservestherighttorequirethatself-insuredretentionsbeeliminated. lowered.orreplacedbyadeductible.Self-insurancewillnotbeconsideredtocomplywiththese specificationsunlessapprovedbyCity.
ni2:5um)uxosam2 l2
275
(p)Timelvnoticeofclaims.ConsultantshallgiveCitypromptandtimely noticeofclaimsmadeorsuitsinstitutedthatariseoutoforresultfromConsultant‘sperformance underthisAgreement.andthatinvolveormayinvolvecoveragetinderanyoftherequired liabilitypolicies.
(q) Additionalinsurance.Consultantshallalsoprocureandmaintain.atits owncostandexpense.anyadditionalkindsofinsurance.whichinitsownjudgmentmaybe necessaryforitsproperprotectionandprosecutionofthework.

5.3Indemnification.

Tothefullextentpermittedbylaw.Consultantagreestoindemnify.defendandhold harmlesstheCity.itsofficers,employeesandagents(“indemnifiedParties")against.andwill holdandsavethemandeachofthemharmlessfrom,anyandallactions.eitherjudicial. administrative.arbitrationorregulatoryclaims.damagestopersonsorproperty.losses.costs. penalties.obligations,errors.omissionsorliabilitieswhetheractualorthreatened(herein“claims orliabilities“)thatmaybeasserted0rclaimedbyanyperson.firmorentityarisingoutoforin connectionwiththenegligentperformanceofthework.operationsoractivitiesprovidedherein ofConsultant.itsofficers.employees.agents.subcontractors.orinvitees.oranyindividualor entityforwhichConsultantislegallyliable("indemnitors").orarisingfromConsultant‘sor indemnitors‘recklessorwillfulmisconduct.orarisingfromConsultant’sorindemnitors‘ negligentperformanceoforfailuretoperformanyterm.provision.covenantorconditionofthis Agreement.andinconnectiontherewith:
(a)Consultantwilldefendanyactionoractionsfiledinconnectionwithany ofsaidclaimsorliabilitiesandwillpayallcostsandexpenses.includinglegalcostsand attorneys‘feesincurredinconnectiontherewith:
(b) ConsultantwillpromptlypayanyjudgmentrenderedagainsttheCity.its officers.agentsoremployeesforanysuchclaimsorliabilitiesarisingoutoforinconnection withthenegligentperformanceoforfailuretoperformsuchwork.operationsoractivitiesof Consultanthereunder;andConsultantagreestosaveandholdtheCitv.itsofficers.agents.and employeesharmlesstherefrom:
(c) IntheeventtheCity.itsofficers.agentsoremployeesismadeapartyto anyactionorproceedingtiledorprosecutedagainstConsultantforsuchdamagesorotherclaims arisingoutoforinconnectionwiththenegligentperformanceoforfailuretoperformthework. operationoractivitiesofConsultanthereunder.ConsultantagreestopaytotheCity.itsofficers. agentsoremployees.anyandallcostsandexpensesincurredbytheCity.itsofficers.agentsor employeesinsuchactionorproceeding.includingbutnotlimitedto.legalcostsandattomeys” fees.

Consultantshallincorporatesimilarindemnityagreementswithitssubcontractorsandif itfailstodosoConsultantshallbefullyresponsibletoindemnifyCityhereundertherefore.and failureofCitytomonitorcompliancewiththeseprovisionsshallnotbeawaiverhereof.This indemnificationincludesclaimsorliabilitiesarisingfromanvnegligentorwrongfulact.erroror omission.orrecklessorwillfulmisconductofConsultantintheperformanceofprofessional serviceshereunder.TheprovisionsofthisSectiondonotapplytoclaimsorliabilitiesoccurring asaresultofCity’ssoleneglivenceorwillfulactsoromissions.but.tothefullestextent U[225,000li’8636042 l3
276
pcrmitledbylaw.shallapplytoclaimsandliabilitiesresultinginpartfromCity‘snegligence. exceptthatdesignprofessionals’indemnityhereundershallbelimitedtoclaimsandliabilities arisingoutoflhenegligence,recklessnessorwillfulmisconduct0fthedesignprofessional.The indemnityobligationshallbebindingonsuccessorsandassignsofConsultantandshallsurvive terminationofthisAgreement
ARTICLE6.RECORDS,REPORTS,ANDRELEASEOFINFORMATION

6.1Records.

Consultantshallkeep.andrequiresubcontractorstokeep.suchledgers,booksof accounts.invoices.vouchers,canceledchecks.reports.studiesorotherdocumentsrelatingtothe disbursementschargedtoCityandservicesperformedhereunder(the“booksandrecords”).as shallbenecessarytoperformtheservicesrequiredbythisAgreementandenabletheProject Managertoevaluatetheperformanceofsuchservices.Anyandallsuchdocumentsshallbe maintainedinaccordancewithgenerallyacceptedaccountingprinciplesandshallbecomplete anddetailed.TheProjectManagershallhavefullandfreeaccesstosuchbooksandrecordsatall timesduringnormalbusinesshoursofCity.includingtherighttoinspect.copy,auditandmake recordsandtranscriptsfromsuchrecords.Suchrecordsshallbemaintainedforaperiodofthree (3)yearsfollowingcompletion0ftheserviceshereunder.andtheCityshallhaveaccesstosuch recordsintheeventanyauditisrequired.IntheeventofdissolutionofConsultant‘sbusiness. custodyofthebooksandrecordsmaybegiventoCity.andaccessshallbeprovidedby Consultant‘ssuccessorininterest.Notwithstandingtheabove.theConsultantshallfully cooperatewiththeCityinprovidingaccesstothebooksandrecordsifapublicrecordsrequestis madeanddisclosureisrequiredbylawincludingbutnotlimitedtotheCaliforniaPublicRecords Act.

6.2Reports.

ConsultantshallperiodicallyprepareandsubmittotheProjectManagersuchreports concerningtheperformanceoftheservicesrequiredbythisAgreementastheProjectManager shallrequire.ConsultantherebyacknowledgesthattheCityisgreatlyconcernedaboutthecost ofworkandservicestobeperformedpursuanttothisAgreement.Forthisreason.Consultant agreesthatifConsultantbecomesawareofanyfacts.circumstances,techniques.oreventsthat mayorwillmateriallyincreaseordecreasethecost0ftheworkorservicescontemplatedherein or.ifConsultantisprovidingdesignservices.thecost0ftheprojectbeingdesigned.Consultant shallpromptlynotifytheProjectManagerofsaidfact.circumstance.techniqueoreventandthe estimatedincreasedordecreasedcostrelatedtheretoand.ifConsultantisprovidingdesign services.theestimatedincreasedordecreasedcostestimatefortheprojectbeingdesigned.

6.3 OwnershipofDocuments.

Alldrawings.specifications.maps.designs.photographs.studies.surveys.data.notes. computertiles.repons.records.documentsandothermaterials(the"documentsandmaterials") preparedbyConsultant.itsemployees.subcontractorsandagentsintheperformanceofthis AgreementshallbethepropertyofCityandshallbedeliveredtoCityuponrequest0ftheProject ManagerorupontheterminationofthisAgreement.andConsultantshallhavenoclaimfor furtheremploymentoradditionalcompensationasaresultoftheexercisebyCityofitsfull M225cool/8635042 14
277
rightsofownershipuse,reuse,orassignmentofthedocumentsandmaterialshereunder.Any use.reuseorassignmentofsuchcompleteddocumentsforotherprojectsand/oruseof uncompleteddocumentswithoutspecificwrittenauthorizationbytheConsultantwillbeatthe City’ssoleriskandwithoutliabilityt0Consultant.andConsultant‘sguaranteeandwarranties shallnotextendtosuchuse,reuseorassignment.Consultantmayretaincopiesofsuch documentsforitsownuse.Consultantshallhavetherighttousetheconceptsembodiedtherein.

AllsubcontractorsshallprovideforassignmenttoCityofanydocumentsormaterialsprepared bythem,andintheeventConsultantfailstosecuresuchassignment.Consultantshallindemnify Cityforalldamagesresultingtherefrom.Moreover.Consultantwithrespecttoanydocuments andmaterialsthatmayqualifyas“worksmadeforhire"asdefinedin17U.S.C.§lOl.such documentsandmaterialsareherebydeemed“worksmadeforhire”fortheCity.

6.4ConfidentialityandReleaseofInformation.
(a) AllinformationgainedorworkproductproducedbyConsultantin performanceofthisAgreementshallbeconsideredconfidential,unlesssuchinformationisinthe publicdomainoralreadyknowntoConsultant.Consultantshallnotreleaseordiscloseanysuch informationorworkproductt0personsorentitiesotherthanCitywithoutpriorwritten authorizationfromtheProjectManager.
(b)Consultant.itsofficers,employees.agentsorsubcontractors.shallnot. withoutpriorwrittenauthorizationfromtheProjectManagerorunlessrequestedbytheCity Attorney.voluntarilyprovidedocuments.declarations.lettersofsupport.testimonyat depositions.responsetointerrogatoriesorotherinformationconcerningtheworkperformed underthisAgreement.Responsetoasubpoenaorcourtordershallnotbeconsidered"voluntary” providedConsultantgivesCitynoticeofsuchcourtorderorsubpoena. (c)IfConsultant,oranyofficer.employee.agentorsubcontractorof Consultant.providesanyinformationorworkproductinviolationofthisAgreement.thenCity shallhavetherighttoreimbursementandindemnityfromConsultantforanydamages,costsand fees.includingattorney’sfees.causedbyorincurredasaresultofConsultant‘sconduct. (d)ConsultantshallpromptlynotifyCityshouldConsultant,itsofficers, employees.agentsorsubcontractorsbeservedwithanysummons.complaint.subpoena.notice ofdeposition.requestfordocuments.interrogatories.requestforadmissionsorotherdiscovery request,courtorderorsubpoenafromanypartyregardingthisAgreementandthework performedthereunder.Cityretainstheright.buthasnoobligation,torepresentConsultantorbe presentatanydeposition.hearingorsimilarproceeding.Consultantagreestocooperatefully withCityandtoprovideCitywiththeopportunitytoreviewanyresponsetodiscoveryrequests providedbyConsultant.However,thisrighttoreviewanysuchresponsedoesnotimplyormean therightbyCitytocontrol,direct.orrewritesaidresponse.

ARTICLE7.ENFORCEMENTOFAGREEMENTANDTERMINATION

7.1CaliforniaLaw.

ThisAgreementshallbeinterpreted.construedandgovernedbothastovalidityandto performanceofthepartiesinaccordancewiththelawsoftheStateofCalifornia.Legalactions (ll225UHU[$8636041 l3
278
concerninganydispute.claimormatterarisingoutoforinrelationtothisAgreementshallbe institutedintheSuperiorCourtoftheCountyofSanBernardino.Stateol‘Calit‘omia.oranyother appropriatecourtinsuchcounty.andConsultantcovenantsandagreestosubmittothepersonal jurisdictionofsuchcourtintheeventofsuchaction.IntheeventoflitigationinaU.S.District Court.venueshalllieexclusivelyintheCentralDistrictofCalifornia,intheCountyofSan Bernardino‘StateofCalifornia.

7.2 Disputes;Default.
lntheeventthatConsultantisindefaultunderthetermsofthisAgreement.theCitvshall nothaveanyobligationordutytocontinuecompensatingConsultantforanyworkperformed afterthedateofdefault.Instead,theCitymaygivenoticetoConsultantofthedefaultandthe reasonsforthedefault.ThenoticeshallincludethetimeframeinwhichConsultantmaycurethe default.Thistimeframeispresumptivelythirty(30)days.butmaybeextended.thoughnot reduced.ifcircumstanceswarrant.DuringtheperiodoftimethatConsultantisindefault.the Cityshallholdallinvoicesandshall,whenthedefaultiscured,proceedwithpaymentonthe invoices.lnthealternative.theCitymay.initssolediscretion.electtopaysomeorallofthe outstandinginvoicesduringtheperiodofdefault.lfConsultantdoesnotcurethedefault.the CitymaytakenecessarystepstoterminatethisAgreementunderthisArticle.Anyfailureonthe partoftheCitytogivenoticeoftheConsultant‘sdefaultshallnotbedeemedtoresultina waiveroftheCity’slegalrightsoranyrightsarisingoutofanyprovisionofthisAgreement.

7.3 RetentionofFunds.

ConsultantherebyauthorizesCitytodeductfromanyamountpayabletoConsultant (whetherornotarisingoutofthisAgreement)(i)anyamountsthepaymentofwhichmaybein disputehereunderorwhicharenecessarytocompensateCityforanylosses.costs.liabilities.or damagessufferedbyCity.and(ii)allamountsforwhichCitymaybeliabletothirdparties,by reasonofConsultant’sactsoromissionsinperformingorfailingtoperfonnConsultants obligationunderthisAgreement.lntheeventthatanyclaimismadebyathirdparty.theamount orvalidityofwhichisdisputedbyConsultant,oranyindebtednessshallexistwhichshallappear tobethebasisforaclaimoflien.Citymaywithholdfromanypaymentdue.withoutliabilitvfor interestbecauseofsuchwithholding.anamountsufficienttocoversuchclaim.Thefailureof Citytoexercisesuchrighttodeductortowithholdshallnot,however,affecttheobligationsof theConsultanttoinsure.indemnify.andprotectCityaselsewhereprovidedherein.

7.4 Waiver.

WaiverbyanypartytothisAgreementofanyterm,condition.orcovenantofthis Agreementshallnotconstituteawaiverofanyotherterm,condition.orcovenant.Waiverbyany partyofanybreachoftheprovisionsofthisAgreementshallnotconstituteawaiverofanyother provisionorawaiverofanysubsequentbreachorviolationofanyprovisionofthisAgreement.

AcceptancebyCityofanyworkorservicesbyConsultantshallnotconstituteawaiverofanyof theprovisionsofthisAgreement.Nodelayoromissionintheexerciseofanyrightorremedyby anon—defaultingpartyonanydefaultshallimpairsuchrightorremedyorbeconstruedasa waiver.Anywaiverbyeitherpartyofanydefaultmustbeinwritingandshallnotbeawaiverof anyotherdefaultconcerningthesameoranyotherprovisionofthisAgreement. 012250001labiaém2 16
279

7.5 RightsandRemediesareCumulative.

Exceptwithrespectt0rightsandremediesexpresslydeclaredtobeexclusiveinthis Agreement,therightsandremediesOfthepartiesarecumulativeandtheexercisebyeitherparty ofoneormoreofsuchrightsorremediesshallnotprecludetheexercisebyit.atthesameor differenttimes,ofanyotherrightsorremediesforthesamedefaultoranyotherdefaultbythe otherparty.

7.6LegalAction.
lnadditiontoanyotherrightsorremedies.eitherpartymaytakelegalaction.inlaworin equity.tocure.correctorremedyanydefault.torecoverdamagesforanydefault.tocompel speciflcperformance0fthisAgreement.toobtaindeclaratoryorinjunctiverelief.ortoobtain anyotherremedyconsistentwiththepurposesofthisAgreement.Notwithstandinganycontrary provisionherein.ConsultantshallflleastatutoryclaimpursuanttoGovernmentCodeSections 905ctreq.and910erseq,inordertopursuealegalactiontinderthisAgreement.

7.7LiquidatedDamages.

Sincethedeterminationofactualdamagesforanydelayinperformanceofthis Agreementwouldbeextremelydifficultorimpracticaltodetermineintheeventofabreachof thisAgreement.theConsultantanditssuretiesshallbeliableforandshallpaytotheCitythe sumofOneThousandFiveHundredDollarsandZeroCents($1,500.00)asliquidateddamages foreachworkingdayofdelayintheperformanceofanyservicerequiredhereunder.TheCity maywithholdfromanymoniespayableonaccountofservicesperformedbytheConsultantany accruedliquidateddamages.

7.8TerminationPriortoExpirationofTerm.

ThisSectionshallgovernanyterminationofthisContractexceptasspecificallyprovided inthefollowingSectionforterminationforcause.TheCityreservestherighttoterminatethis Contractatanytime.withorwithoutcause,uponthirty(30)days‘writtennoticetoConsultant. exceptthatwhereterminationisduetothefaultoftheConsultant.theperiodofnoticemaybe suchshortertimeasmaybedeterminedbytheProjectManager.lnaddition.theConsultant reservestherighttoterminatethisContractatanytime.withorwithoutcause.uponsixty(60) days"writtennoticetoCity,exceptthatwhereterminationisduetothefaultoftheCity.the periodofnoticemaybesuchshortertimeastheConsultantmaydetermine.Uponreceiptofany noticeoftermination.Consultantshallimmediatelyceaseallserviceshereunderexceptsuchas maybespecificallyapprovedbytheProjectManager.ExceptwheretheConsultanthasinitiated termination.theConsultantshallbeentitledtocompensationforallservicesrenderedpriortothe effectivedateofthenoticeofterminationandforanyservicesauthon'zedbytheProjectManager thereafterinaccordancewiththeScheduleofCompensationorsuchasmaybeapprovedbythe ProjectManager,exceptasprovidedinSection7.3.IntheeventtheConsultanthasinitiated termination.theConsultantshallbeentitledtocompensationonlyforthereasonablevalueofthe workproductactuallyproducedhereunder.lntheeventofterrninationwithoutcausepursuantto thisSection.theterminatingpartyneednotprovidethenon-tenninatingpartywiththe opportunitytocurepursuanttoSection7.2.
ul1250001.3636042 l7
280

7.9TerminationforDefault0fConsultant.

IfterminationisduetothefailureoftheConsultanttofulfillitsobligationsunderthis Agreement.Citymay.aftercompliancewiththeprovisionsofSection7.2.takeoverthework andprosecutethesametocompletionbycontractorotherwise,andtheConsultantshallbeliable totheextentthatthetotalcostforcompletionoftheservicesrequiredhereunderexceedsthe compensationhereinstipulated(providedthattheCityshallusereasonableeffortstomitigate suchdamages),andCitymaywithholdanypaymentstotheConsultantforthepurposeofset-off orpartialpaymentoftheamountsowedtheCityaspreviouslystated.

7.10Attornevs’Fees.

IfeitherpartytothisAgreementisrequiredtoinitiateordefendormadeapartvtoany actionorproceedinginanywayconnectedwiththisAgreement.theprevailingpatty‘insuch actionorproceedinginadditiontoanyotherreliefwhichmaybegranted,whetherlegalor equitable.shallbeentitledtoreasonableattorney‘sfeestAttorney’sfeesshallincludeattorney‘s feesonanyappeal.andinadditionapartyentitledtoattorney’sfeesshallbeentitledtoallother reasonablecostsforinvestigatingsuchaction.takingdepositionsanddiscoveryandallother necessarycoststhecourtallowswhichareincurredinsuchlitigation.Allsuchfeesshallbe deemedtohaveaccruedoncommencementofsuchactionandshallbeenforceablewhetheror notsuchactionisprosecutedtojudgment.

ARTICLE8.CITYOFFICERSANDEMPLOYEES:NON-DISCRIMINATION

8.1Non-liabilitvofCitvOfficersandEmnlovees.

NoofficeroremployeeoftheCityshallbepersonallyliabletotheConsultant.orany successorininterest.intheeventofanydefaultorbreachbytheCityorforanyamountwhich maybecomeduetotheConsultantortoitssuccessor.orforbreachofanvobligationofthe termsofthisAgreement.

8.2 ConflictofInterest.

Consultantcovenantsthatneitherit.noranyofficerorprincipalofitsfirm,hasorshall acquireanyinterest,directlyorindirectly.whichwouldconflictinanymannerwiththeinterests ofCityorwhichwouldinanywayhinderConsultant‘sperformanceofservicestinderthis Agreement.ConsultantfurthercovenantsthatintheperformanceofthisAgreement,n0person havinganysuchinterestshallbeemployedbyitasanofficer.employee.agentorsubcontractor withouttheexpresswrittenconsentoftheProjectManager.Consultantagreestoatalltimes avoidconflictsofinterestortheappearanceofanyconflictsofinterestwiththeinterestsofCity intheperformanceofthisAgreement.

NoofficeroremployeeoftheCityshallhaveanyfinancialinterest.directorindirect,in thisAgreementnorshallanysuchofficeroremployeeparticipateinanydecisionrelatingtothe Agreementwhichaffectsher/hisfinancialinterestorthetinancialinterestofanycorporation. partnershiporassociationinwhich(s)heis.directlyorindirectly.interested.inviolationofany Statestatuteorregulation.TheConsultantwarrantsthatithasnotpaidorgivenandwillnotpay orgiveanythirdpartyanymoneyorotherconsiderationforobtainingthisAgreement. uI22snon1.8636042 18
281

8.3 CovenantAgainstDiscrimination.

Consultantcovenantsthat,byandforitself,itsheirs.executorsassigns,andallpersons claimingunderorthroughthem.thatthereshallbenodiscriminationagainstorsegregationof. anypersonorgroupofpersonsonaccountofrace.color,creed.religion.sex.gender.sexual orientation,maritalstatus.nationalorigin,ancestryorotherprotectedclassintheperformanceof thisAgreement.Consultantshalltakeaffirmativeactiont0insurethatapplicantsareemployed andthatemployeesaretreatedduringemploymentwithoutregardtotheirrace.color.creed, religion.sex.gender.sexualorientation.maritalstatus,nationalorigin.ancestryorother protectedclass.

8.4UnauthorizedAliens.

ConsultantherebypromisesandagreestocomplywithalloftheprovisionsoftheFederal ImmigrationandNationalityAct.8U.S.C.§llOletseq.,asamended.andinconnection therewith.shallnotemployunauthorizedaliensasdefinedtherein.ShouldConsultantsoemploy suchunauthorizedaliensfortheperformanceofworkand/0rservicescoveredbythis Agreement,andshouldanyliabilityorsanctionsbeimposedagainstCityforsuchuseof unauthorizedaliens.ConsultantherebyagreestoandshallreimburseCityforthecostofallsuch liabilitiesorsanctionsimposed.togetherwithanyandallcosts,includingattorneys"fees. incurredbvCity.

ARTICLE9.MISCELLANEOUSPROVISIONS

9.1Notices.

Anynotice.demand,request.document.consent.approval.orcommunicationeither partydesiresorisrequiredtogivetotheotherpartyoranyotherpersonshallbeinwritingand eitherservedpersonallyorsentbyprepaid.first—classmail.inthecaseoftheCity.totheCity ManagerandtotheattentionoftheProjectManager(withher/hisnameandCitytitle),Cityof Chino,13220CentralAvenue.Chino,California91710andinthecaseoftheConsultant.tothe person(s)attheaddressdesignatedontheexecutionpageofthisAgreement.Eitherpartymay changeitsaddressbynotifyingtheotherpartyofthechangeofaddressinwriting.Noticeshall bedeemedcommunicatedatthetimepersonallydeliveredorinseventy-two(72)hoursfromthe timeofmailingifmailedasprovidedinthisSection.

9.2Interpretation.

ThetermsofthisAgreementshallbeconstruedinaccordancewiththemeaningofthe languageusedandshallnotbeconstruedfororagainsteitherpartybyreasonoftheauthorship ofthisAgreementoranyotherruleofconstructionwhichmightotherwiseapply.

9.3 Counterparts.

ThisAgreementmaybeexecutedincounterparts,eachofwhichshallbedeemedtobean original.andsuchcounterpartsshallconstituteoneandthesameinstrument, u1225out)1$636042 l9
282

9.4Integration;Amendment.

ThisAgreementincludingtheattachmentsheretoistheentire,completeandexclusive expressionoftheunderstandingoftheparties.Itisunderstoodthattherearenooralagreements betweenthepartiesheretoaffectingthisAgreementandthisAgreementsupersedesandcancels anyandallpreviousnegotiations.arrangements.agreementsandunderstandings.ifany.between theparties.andnoneshallbeusedtointerpretthisAgreement.NOamendmentt0ormodification ofthisAgreementshallbevalidunlessmadeinwritingandapprovedbytheConsultantandbv theCityCouncil.Thepartiesagreethatthisrequirementforwrittenmodificationscannotbe waivedandthatanyattemptedwaivershallbevoid.

9.5Severabilitv.
lntheeventthatanyoneormoreofthephrases,sentences.clauses.paragraphs,or sectionscontainedinthisAgreementshallbedeclaredinvalidorunenforceablebyavalid judgmentordecreeofacourtofcompetentjurisdiction.suchinvalidityorunenforceabilityshall notaffectanyoftheremainingphrases.sentences.clauses,paragraphs.orsectionsofthis Agreementwhichareherebydeclaredasseverableandshallbeinterpretedtocarryouttheintent ofthepartieshereunderunlesstheinvalidprovisionissomaterialthatitsinvaliditydeprives eitherpartyofthebasicbenefitoftheirbargainorrendersthisAgreementmeaningless.

9.6 Warrantv& RepresentationofNon-Collusion.

Noofficial.officer,oremployeeofCityhasanyfinancialinterest.directorindirect.in thisAgreement.norshallanyofficial.officer,oremployeeofCityparticipateinanydecision relatingtothisAgreementwhichmayaffecthis/herfinancialinterestorthefinancialinterestof anycorporation.partnership,orassociationinwhich(s)heisdirectlyorindirectlvinterested.or inviolationofanycorporation.partnership.orassociationinwhich(s)heisdirectlyorindirectly interested,orinViolationofanyStateormunicipalstatuteorregulation.Thedeterminationof“financialinterest"shallbeconsistentwithStatelawandshallnotincludeinterestsfoundtobe“remote”or“noninterests”pursuanttoGovernmentCodeSections1091or1091.5.Consultant warrantsandrepresentsthatithasnotpaidorgiven.andwillnotpayorgive.toanythirdparty including,butnotlimitedto.anyCityofficial,officer,oremployee.anymoney.consideration, orotherthingofvalueasaresultorconsequenceofobtainingorbeingawardedanyagreement.

Consultantfurtherwarrantsandrepresentsthat(s)he/ithasnotengagedinanyact(s). omission(s).orotherconductorcollusionthatwouldresultinthepaymentofanymoney. consideration.orotherthingofvaluetoanythirdpartyincluding.butnotlimitedtotanyCity official.officer.oremployee,asaresultofconsequenceofobtainingorbeingawardedany agreement.Consultantisawareofandunderstandsthatanysuchact(s),omissionts)orother conductresultinginsuchpaymentofmoney,considerationdorotherthingofvaluewillrender thisAgreementvoidandofnoforceoreffect.

ConsultantsAuthorizedInitials

9.7 CorporateAuthority.

ThepersonsexecutingthisAgreementonbehalfofthepartiesheretowarrantthat(i)such partyisdulyorganizedandexisting.(ii)theyaredulyauthorizedtoexecuteanddeliverthis Ul225U00lt‘363604Z 20
283
Agreementonbehalfofsaidparty,(iii)bysoexecutingthisAgreement.suchpartyisformally boundtotheprovisions0fthisAgreement.and(iv)thatenteringintothisAgreementdoesnot ViolateanyprovisionofanyotherAgreementtowhichsaidpartyisbound.ThisAgreementshall bebindingupontheheirs,executors.administrators.successorsandassigns0ftheparties. [SIGNATURESONFOLLOWINGPAGE]
oI125out)iJx<u3m42 2l
284
INVVITNESSWHEREOF.thepartiesheretohaveexecutedthisAgreement0nthedate andyearfirst—abovewritten,
ATTEST:

CITY:

CITYOFCHINO.amunicipalcorporation
LindaReich.CityManager
NatalieGonzagarCitvClerk
APPROVEDASTOFORM:

ALESHIRE&WYNDER.LLP
APPROVEDASTOCONTENT:

FredGalante.CitVAttornev
l)l225000]8636042
SilviaAvalos,DirectorofCommunityServices.

Parks&Recreation
CONSULTANT:

Seasidelce‘LLCdbaIce-America
BV:

Name:ScottWilliams
Title:CEO
Address:807SprucelakeDrive
HarborCitv.CA90710
285
EXHIBIT“A”

SCOPEOFSERVICES
ConsultantwillperformtheServicesdescribedinConsultant’sProposal,attached heretoasExhibitA-l.
ll.AllworkproductissubjecttoreviewandacceptancebytheCityandmustbe revisedbytheConsultantwithoutadditionalchargetotheCityuntilfound satisfactoryandacceptedbyCity.
01215uoorxa3m42 A-l
286
ICE—AKEE'§T€1§
I i k EXHIBIT“A-l”
$07SpruoelakeDrive ProductionPriceList
HarbolClty,CA90710 SeasonalRmk
m775-9423 2023.65wks

PRKEUST/PRODUCIIONBUDGET
ProjactNo: SeasonalRinkProductionPriceList2023.6_5wkPreparedBy:SWW Product:IceRmkProduction Title: GyofGwinoIceRink Date:1/4 Purpose:recreationalicerinkinstallatmn ProductionDates:TED Revised:9/14
Location:QtyHall,G1Ino,CA Actual:

OpenDates:5wksDec2,2023-Jan6,2024
~r I¥ -Productionofportableicerlnk& ancillaryequipment
OptlonalProducnonelements:IceResurfacer,Gullerrental
OptionalLightingandsoundequipmentforicerink
Shipping& transportatlon,installation,removal
NOTES: Alsoincludedoptions:operations,maintenance
W Budgetisbasedonicesurfacesize: 66'x36'
EXBENSES;
UnitPriceNo.TermTotalPrice
Notincludedinthisbudget:ovemightsecun‘ty(ifrequired)
Gtywillprovidespeciaieventpen'nit(s)asnecessaryandsupplythewatersource - PortabieIceRink
PortableIceRink $ 0.80
$
2376 s
42,056
£5,263provisionof: 66'x35'icesuri’ace=approx.2,376sq.ft includesICE—WORLDicerinkelements,headers,headercovers
apt/ona/vnor/hoodedColdfingerAluminumAdd-on3 0.392376 s NOTINCLUDED:optionaliceflooraccessoryforincreasedit:ingcapacity- Pump $ 1,954 1 1 $ 1,954sytempumpforglycol,etc,
Glycol,Uner,Insulation$ 2,372376 1 $ 5,619glycol,plasticsheet,insulation SnowMeltTroughHeating$ 303 1 8 $ 2,420Heatrexheatingelement&melttroughforsnowmelting Resurfacer-DesignForm $ 2,100 1 8 S 16,800smallelectriciceresurfacer - cniiierRental $ 38,900
Giillerrentaipackage$ 115.001302.00$ 29,900monthlyrentalofchiiler,pump,tank Delivery,install,pickups 4,500 1 2 $ 9,000estimated20Kforklift,install,removal - DasherBoards $ 6,776
PETransparent $ 3.85220 8 $ 6,776recreationalclearskatingboardsxnumberoffeet EotherIceRinkEquipment $ 16,929
Skates $ 4.35200 8 5 6,952Roxaskatesw/buckles
Helmets $ 2.75 20 8 $ 440heimets(s,m,I)
SkateRack $ 78 S 8 $ 3,124portableskateracks-collapsingwithwheels SkateRackShelves $ 39 1 8 $ 308shelvesforinbetweenportableraclG optional-notincludedSkaSharpener 3 171 s - NOTliJCLUDED:EZ-Eare Skateaid"Bobhy"&"Tomm$ 30.5325 8 $ 6,105provisionofskatingaid”seal“or"reindeer" opobna/-not/hc/uded1cebykDriftTryke $ 67.5010 5 NOTINCLUDED:provoionofIcebykDriftTrykes- nstallation,Training,Transportation s 56,245
Rinkinstallation$ 3,675 3 2 $ 22,050Rinkinstallationsupen/isors&labor(in/out)lwarehouse Productionfee $ 19,9951 1 s 19,995travel,legal&admin,productionforinstall/removal/maintenance Hotelforcrew $ 200 2 15$ 6,000localroomnightsforsupervisorcrew,doesnotincludeopsmanagers Shipping&Trucking$ 2,050 2 2 S 8,200Estimatedtrucking/shippingicerinkequipment EsiteBuild-Out 89,939
Skatelacearearubbermats3 31951500 1 $ 5,925estimatesoftforskatelacearearubbermatsorturf Tid<etomce $ 2,5001 2 $ 5,000mobileofficeforticketsalesspace Skaterentalstorage s 1,7501 2 $ 3,500skaterentalsecuretent&lighting20'x20 Bendies $ 23 20 8 s 3,680bendiesforskaters
LevelingOptions:tagingdew ‘ iuued:quii. , s-
Smffoldingdeck 6 1.153900 8 $ 35,880estimateforweeklyrentalofscaffoldingdeck Installation $ 4.573900 1 s 17,804estimatesupervisorsStlabortoinstalldeck Entranceramp $ 3.503900 1 s 13,650ramps&rinkplatformcarpentry,slatelaceareafinishwork Shipping&Trucking$ 2,250 1 Z $ 4,500Estimatedtrucking/shippingstagingdeckequipment Skatelaceareabarriers$ - $ - tobedetermined-biO/debarrierorsimilararoundskatelacearea ptionalLighting/Sound s 27,356
Soundpackage $ 435 8 $ 3,476outdoorspeakers,playbacksystem,amp,setup,mic Event/RinkLightingpaclege$ 2,985 8 $ 23,880LEDcolorprogiammablelights,control,LEDropelights therOptions $ .
opt/one!-notincludedGeneratorpackage 40 350 $ - NOTINQUDED:rentalofgeneratorpackageanddistro opt/ona/«natinc/udedEstimatedFuel 6 850 $ NOTIN(1UDED:estimatedweeklygallonsofdieselfLiel- 287
TOTALESTIMATEINCLUDINGPOWER $446,801
‘ChillercostsaresubJecttoavallabllltyandsubcontmctorquotesattimeofbooking.CurrentsupplyIslimltedmorethanInthepast20yearsduetosupplychainissues.

OPTIONALICERINKADD-0NEXPENSES
LevelingOptions-ExtendedDeck $ 25,155
Platform $ 1,151500 8 $ 13,800rentalforspecializedicerinklowscaffoldingplatform Installation $ 4.571500 1 $ 6,855supervisors&laborforplatform SkatelaceareafinishworkS 13.75 $ - ramps8trinkplatformcarpentry,skatelaceareafinishwork Shipping&TruckingPlatfon'rs 2,2501 2 $ 4,500estimatedtrucking/shippingforplatform - HouDAvIceRINKPRODUCTIONW/OPERA'rmNs,EXTENDEpDECK indudesitemslistedinantotalsaboveonly Legal: Estimateissublecttochange.Lesseeisresponsibleforanyapplicablestate0localtaxesthatmaybedue.

Ice-Amerlcastaffwillcontinueoperatingtheice-skatingrinkinlightdrlzzleorsprinkleaslongasitisreasonablysafeandsignl0cantstandingwater ininclementweather(rain/thunderstorms/hall/snow/Windsover30mph)theice-skatingnnkWillbetemporarilyclosedtoparticipantsdueto liability/safety.Thoseregisteredforanycancelledsessionswillreceiveacreditforafuturesession. hasnotbuiltupontheiceduetotheprecipitation.

EOperations $108,000
SetupFee 15,000 $ 15,000staffhiring,tmining,uniforms,prep Estlmatedavgpayroll $ - estimatedavemgeweeklypayroll(basedonopemtiuns70/hrs/wk) GeneralManagerfee $ 3,6751 6 $ 22,050weeklyGMincludingpre-pmduction Weeklyopssmmng$ 7,5001 5 $ 37,500averageweekiygeneraistaffingreconciiedtoactuaihoursat$3lJ/hr Maintenancefee $ 2,9501 5 $ 14,750weeldyicetechmgrandmaintenance Managerhousing$ 150 7 5 $ 6,300estimatedhousingforGM
OpemtionsIiabiiitvinsurance$ 0.95100001 $ 9,500speciaieventinsumnce81waiverpaciagetnoperateicerinkat$.95/sieter Security $ 39.00100 $ - ovemightsecurityestimate-$23,400 Other $ 2,9001 $ 2,900intemet,containerrenCaI,etc.
.IcERINKPkooucrmussnMATE
EQWER;
386201indudesitemslistedinalltotalsaboveonly
.OptionalPower
ElectricityGenerator $ 50.00300
$ 60,600
2 $ 30,000munthlyrentalof300kvagenerator
EstimatedFuel $ 6100850 6 5 30,500estimatedweeklygallonsofdieselfuel IEBMS;
Pleasecheckallrequestedservicesandincludesignaturebelow. 25%depositduetoreserve.25%requiredonemonthpriortodelivery.25%upondelivery.25%dueatendofseason1/06/24.

Name: Orgnanization:

Signature: Date:

DIRECTALLINQUIRIESTO: MAKEALLCHECKSPAYABLETO:

Scott\Mlliams SeasideIce,LLC-dbaIce-America
tel:310-323-776-9423 Attn:ScottWilliams
e-mail:swilliams@ice~amen'oa.com 807SprucelakeDn've
HarborCity,CA907m
WealsoacceptVisa,Mastercardforanadditionalfee
288
EXHIBIT“B”

SPECIALREQUIREMENTS
(SupersedingContractBoilerplate)

INTENTIONALLYLEFTBLANK
0I225,(’00l3636042
289
EXHIBIT“C”

SCHEDULEOFCOMPENSATION
I. ConsultantshallbecompensatedfortheservicesprovidedunderthisAgreementin accordancewiththebudgetandratesprovidedinExhibit“C-l”.

II.TheCitywillcompensateConsultantfortheServicesperformeduponsubmissionof avalidinvoice,asdescribedinSection2.4.
lll.ThetotalcompensationfortheServicesshallnotexceedtheContractSum,as providedinSection2.1ofthisAgreement.
01215morxmmm2 C-1
290
EXHIBIT“C-l”
Consultantshallreceivecompensation0f$446.801.00uponcompletionofworkspecifiedin Exhibit“A—l
n1125(moi#3636041 C-Z
291
EXHIBIT“D”

SCHEDULEOFPERFORMANCE
ConsultantshallperformallservicesbyJanuary6.2024.
l)[225()UO1/8636042 D—l
292

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023

TO: LINDA REICH, CITY MANAGER
FROM: MICHELLE DAWSON, INTERIM DIRECTOR OF PUBLIC WORKS AND AMER

JAKHER, SPECIAL PROJECTS ADMINISTRATOR

SUBJECT
..titl e
Provide an update on parking enforcement for street sweeping purposes and receive City Council input and direction.

..end

RECOMMENDATION
..recommendation
1) Receive an update on parking enforcement for street sweeping purposes; and 2) provide input and direction to staff.
..body

FISCAL IMPACT
Sufficient funds are available in the Fiscal Year 2023-24 budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendations detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Superior Customer Service

Revenue:

Expenditure:

Transfer In: Transfer Out:
293
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: UPDATE ON PARKING ENFORCEMENT FOR STREET SWEEPING PURPOSES.

PAGE: 2

BACKGROUND
Street sweeping occurs twice a month throughout the City of Chino. Various neighborhoods are divided into smaller regions where street sweeping occurs the day after trash collection day on either the first and third or the second and fo urth weekday of the month. On -street parking on street sweeping days can block the street sweepers from effectively reaching the edge of the curb resulting in debris buildup , reducing the effectiveness of the street sweeper. To help address this concern, parking restrictions can be implemented specifically for street sweeping purposes as allowed by the California Vehicle Code.

On December 6, 2022, the City Council modified the Chino Municipal Code to allow for citywide parking restrictions , which had previously been limited to Th e Preserve and College Park communities. Citywide implementation and enforcement of the parking restrictions is being done in phases and includes sign installation, public outreach and a minim um one -month warning period to allow residents sufficient time to become accustomed to the new restrictions.

ISSUES/ANALYSIS
During the June 6, 2023 Council meeting discussion about parking restrictions, concern was expressed about impacts on residents i f parking was restricted on both sides of the streets on street sweeping days. Staff was directed to develop options to address the concern and bring this back to the Council for review.

To mitigate this concern, staff recommends restricting parking for street sweeping only once per month on each side of the street. Parking restrictions will only be enforced on the first street sweeping day of the month for the sides of streets with even street addresses. The second street sweeping day of the month will have parking enforced on the odd addresses side of each street. For example, in neighborhoods where street sweeping occurs on the first and third Wednesday of the month, the first Wednesday of the month will have parking restrictions enforced on the even ad dressed side of the street , while the third Wednesday of the month will have parking restrictions enforced on the odd addressed side of the street.

Splitting the parking enforcement in this way does not impact the regular schedule of the street sweeper; street sweeping will still occur twice per month. Providing a once -a-month parking restriction in this way offers clear and concise direction that allows residents the best opportunity to adjust their on -street parking habits to avoid both blocking street sw eeping and receiving a parking citation. It also ensures the sweeper can clean the curb and gutter unrestricted once a month.

New “No Parking” signs will be installed in each neighborhood so restrictions and enforcement schedules are clearly identified. As each neighborhood is addressed, individual notifications will be sent to residents through utility bill notifications as well as social media posts. After the “No Parking” signs are installed in a neighborhood, the Police Department will provide a minimum of 1-month of warnings before enforcement to provide residents a sufficient period of adjustment.

The City tested implementation of the proposed process with a pilot program in the neighborhood bordered by Chino, Cypress, Edison, and Mountain Avenues . Onl y a few complaints were received and those typically were related to where signs were placed within the public right -of-way. In those few cases signs were relocated when possible. PD reported 60 warnings their first time and 30 warnings the second time . There were also a couple of inquiries about odd versus even addresses and those inquiries were answered.

The recommended approach proposed above was reviewed and approved by the Infrastructure Committee on June 12, 2023.
294
CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2023
TITLE: UPDATE ON PARKING ENFORCEMENT FOR STREET SWEEPING PURPOSES.

PAGE: 3

As noted above, parking restrictions to better facilitate street sweeping have been in place in The Preserve and College Park communities. The Police Department reports that numerous citations continue to be issued each street sweeping day in these neighborhoods. Additionally, feedback from r esidents indicates that on -street parking is very limited, impacting the ability of residents to move their vehicles on street sweeping days. Staff recommends implementing the proposed odd and even -sided enforcement once a month to The Preserve and College Park communities to help reduce the impact to residents. Staff is seeking the City Council’s guidance to proceed with odd and even enforcement and to convert The Preserve and College Park communities to odd and even enforcement to address these concerns.

295

EXHIBIT A

SIGN DETAIL FOR ODD AND EVEN SIDE STREET SWEEPING PARKING RESTRICTIONS

EVEN ADDRESSES
1ST FRIDAY

ODD ADDRESSES
3RD FRIDAY

OF THE MONTH
9 AM TO 4 PM

EVEN ADDRESSES
2ND FRIDAY

ODD ADDRESSES
4TH FRIDAY

OF THE MONTH
9 AM TO 4 PM
296