ProjectName/N0.: ContractNo.2
ProjectManager: Approved:
AGREEMENTFORSERVICES
BETWEENTHECITYOFCHINOAND
SEASIDEICE,LLCDBAICE-AMERICA
THISAGREEMENTFORSERVICES(herein"Agreem€nt")ismadeandenteredinto this19‘“dayofSeptember2023(“EffectiveDate”)byandbetweentheCity0fChino.a Caiifomiamunicipalcorporation(“City")andSeasideIce,LLCdbaIce-America.aCalifornia limitedliabilitycompany(“Consultant").CityandConsultantmaybereferredtoindividuallyas"Patty”orcollectivelyas“Parties.“
RECITALS
A. Cityhassoughttheperformanceoftheservicesdefinedanddescribedparticularly inArticlelofthisAgreement.
B. Consultant.followingsubmissionofaproductionpricelistfortheperformanceof theservicesdefinedanddescribedparticularlyinArticlelofthisAgreement.wasselectedby theCityt0performthoseservices.
C. PursuanttotheCityofChino’sMunicipalCode,Cityhasauthoritytoenterinto andexecutethisAgreement.
D. ThePartiesdesiretoformalizetheselectionofConsultantforperfomianceof thoseservicesdefinedanddescribedparticularlyinArticlelofthisAgreementanddesirethat thetermsofthatperformancebeasparticularlydefinedanddescribedherein.
OPERATIVEPROVISIONS
NOW.THEREFORE,inconsiderationofthemutualpromisesandcovenantsmadeby thePartiesandcontainedhereinandotherconsideration.thevalueandadequacyofwhichare herebyacknowledged,thepartiesagreeasfollows:
ARTICLE1.SERVICESOFCONSULTANT
1.1ScopeofServices.
lncompliancewithalltermsandconditionsofthisAgreement,theConsultantshall providethoseservicesspecifiedinthe“ScopeofServices”attachedheretoasExhibit“A”and incorporatedhereinbythisreference.whichmaybereferredtohereinasthe“services”or"work”hereunder.AsamaterialinducementtotheCity'enteringintothisAgreement.
Consultantrepresentsandwarrantsthatithasthequalifications.experience.andfacilities necessarytoproperlyperformtheservicesrequiredunderthisAgreementinathorough. competent,andprofessionalmanner,andisexperiencedinperformingtheworkandservices contemplatedherein.Consultantshallatalltimesfaithfully.competentlyandtothebestofits ability.experienceandtalent,performallservicesdescribedherein.Consultantcovenantsthatit shallfollowthehighestprofessionalstandardsinperformingtheworkandservicesrequired hereunderandthatallmaterialswillbebothofgoodqualityaswellasfitforthepurpose ni125mmi$63004z (LongForm)
intended.ForpurposesofthisAgreement.thephrase“highestprofessionalstandards“shall meanthosestandardsofpracticerecognizedbyoneormorefirst—classfirmsperformingsimilar workundersimilarcircumstances.
1.2Consultant’sProposal.
TheScopeofServicesshallincludethescopeofworkincludedinConsultant‘sproposal. whichshallbeincorporatedhereinbythisreferenceasthoughfullysetforthherein.lntheevent ofanyinconsistencybetweenthetermsofsuchproposalandthisAgreement.thetermsofthis Agreementshallgovern.
1.3CompliancewithLaw.
Consultantshallkeepitselfinformedconcerning.andshallrenderallserviceshereunder inaccordancewith.allordinances,resolutions,statutes,rules,andregulationsoftheCityand anyFederal.Stateorlocalgovernmentalentityhavingjurisdictionineffectatthetimeserviceis rendered,
1.4CaliforniaLaborLaw.
lftheScopeofServicesincludesany“publicwork”or"maintenancework,”asthose temtsaredefinedinCaliforniaLaborCodeSection1720ctseq,andCaliforniaCodeof Regulations.Title8.Section16000erseq,.andifthetotalcompensationis$1.000ormore, Consultantshallpayprevailingwagesforsuchworkandcomplywiththerequirementsin CaliforniaLaborCodesection1770elxeq.and1810e!seq..andallotherapplicablelaws.as theypertaintosuchwork.includingthefollowingrequirements:
(a)DIRMonitoringandEnforcement.Thepublicworkand/ormaintenance workperformedunderthisAgreementshallbesubjecttocompliancemonitoringand enforcementbytheDepartmentofIndustrialRelations(“DIR”).Consultantshallpostjobsite notices.asprescribedbyregulation.
(b) PrevailingWages.Consultantshallpayprevailingwagestotheextent requiredbyLaborCodeSection1771.PursuanttoLaborCodeSection1773.2,copiesofthe prevailingrateofperdiemwagesareonflleatCityHallandwillbemadeavailabletoany interestedpartyonrequest.ByinitiatinganyworkunderthisAgreement.Consultant acknowledgesreceiptofacopyoftheDIRdeterminationoftheprevailingrateofperdiem wages,andConsultantshallpostacopyofthesameateachjobsitewhereworkisperformed tinderthisAgreement.
(c)PenaltvforFailuretoPayPrevailingWages.Consultantshallcomply withandbeboundbytheprovisionsofLaborCodeSections1774and1775concemingthe payment0fprevailingratesofwagestoworkersandthepenaltiesforfailuretopayprevailing wages.TheConsultantshall.asapenaltytotheCity.forfeittwohundreddollars($200)foreach calendarday.orportionthereof,foreachworkerpaidlessthantheprevailingratesasdetermined bytheDIRfortheworkorcraftinwhichtheworkerisemployedforanypublicworkdone pursuanttothisAgreementbyConsultantorbyanysubcontractor.
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(d)PavrollRecords.Consultantshallcomplywithandbeboundbythe provisionsofLaborCodeSection1776,whichrequiresConsultantandeachsubcontractorto:
keepaccuratepayrollrecordsandverifysuchrecordsinwritingunderpenaltyofperjury.as specifiedinSection1776;certifyandmakesuchpayrollrecordsavailableforinspectionas providedbySection1776;andinformtheCityofthelocationoftherecords (e)ApprenticesConsultantshallcomplywithandbeboundbythe
provisionsofLaborCodeSections1777.5.1777.6,and1777.7andCalifomiaCodeof RegulationsTitle85Section200etseqiconcemingtheemploymentofapprenticesonpublic worksprojects.Consultantshallberesponsibleforcompliancewiththeseaforementioned SectionsforallapprenticeableoccupationsPriortocommencingworkunderthisAgreement, ConsultantshallprovideCitywithacopyoftheinformationsubmittedtoanyapplicable apprenticeshipprogram.Withinsixty(60)daysafterconcludingworkpursuanttothis Agreement.ConsultantandeachofitssubcontractorsshallsubmittotheCityaverified statementofthejoumeymanandapprenticehoursperformedtinderthisAgreement. (t)Eight-HourWorkdav.Consultantacknowledgesthateight(8)hourslabor constitutesalegalday'swork.ConsultantshallcomplywithandbeboundbyLaborCode Section1810.
(g)PenaltiesforExcessHours.Consultantshallcomplywithandbebound bytheprovisionsofLaborCodeSection1813concerningpenaltiesforworkerswhoworkexcess hours.TheConsultantshall,asapenaltytotheCity.forfeittwenty-fivedollars($25)foreach workeremployedintheperformanceofthisAgreementbytheConsultantorbyany subcontractorforeachcalendardayduringwhichsuchworkerisrequiredorpermittedtowork morethaneight(8)hoursinanyonecalendardayandforty(40)hoursinanyonecalendarweek inviolationoftheprovisionsofDivision2,Part7,Chapter1.Article3oftheLaborCode.
PursuanttoLaborCodesection1815.workperformedbyemployeesofConsultantinexcessof eight(8)hoursperday.andforty(40)hoursduringanyoneweekshallbepermitteduponpublic workuponcompensationforallhoursworkedinexcessof8hoursperdayatnotlessthanone andone-half(lV2)timesthebasicrateofpay.
(h)Workers”Compensation.CaliforniaLaborCodeSections1860and3700 providethateveryemployerwillberequiredtosecurethepaymentofcompensationtoits employeesifithasemployees.ByexecutingthisAgreement,andinaccordancewiththe provisionsofCaliforniaLaborCodeSection1861.Consultantcertifiesasfollows:
“lamawareoftheprovisionsofSection3700oftheLaborCodewhichrequire everyemployertobeinsuredagainstliabilityforworkers'compensationorto undertakeself-insuranceinaccordancewiththeprovisionsofthatcode.andlwill complywithsuchprovisionsbeforecommencingtheperformanceoftheworkof thiscontract."
(i)Consultant‘sResponsibilityforSubcontractors.Foreverysubcontractor whowillperformworkunderthisAgreement.Consultantshallberesponsibleforsuch subcontractor’scompliancewithDivision2.Part7.Chapterl(commencingwithSection1720) oftheCalifomiaLaborCodeandshallmakesuchcompliancearequirementinanycontractwith anysubcontractorforworkunderthisAgreement.Consultantshallberequiredtotakeallactions 50132500018636042 J
necessaryt0enforcesuchcontractualprovisionsandensuresubcontractorscompliance. includingwithoutlimitation.conductingareviewofthecertifiedpayrollrecordsofthe subcontractoronaperiodicbasisoruponbecomingawareofthefailureofthesubcontractorto payhisorherworkersthespecifiedprevailingrateofwages.Consultantshalldiligentlytake correctiveactiontohaltorrectifyanysuchfailurebyanysubcontractor.
1.5Licenses.Permits,FeesandAssessments.
Consultantshallobtainatitssolecostandexpensesuchlicenses.peimitsandapprovals asmayberequiredbylawfortheperformanceoftheservicesrequiredbythisAgreement.
Consultantshallhavethesoleobligationtopayforanyfees:assessmentsandtaxes,plus applicablepenaltiesandinterest.whichmaybeimposedbylawandarisefromorarenecessary fortheConsultant’sperformanceoftheservicesrequiredbythisAgreement,andshall indemnify.defendandholdharmlessCity.itsofficers,employeesoragentsofCity.againstany suchfees.assessments.taxes.penaltiesorinterestlevied.assessedorimposedagainstCity hereunder.
1.6FamiliaritywithWork.
ByexecutingthisAgreement,ConsultantwarrantsthatConsultant(i)hasthoroughly investigatedandconsideredthescopeofservicestobeperformed.(ii)hascarefullyconsidered howtheservicesshouldbeperformed,and(iii)fullyunderstandsthefacilities.difficultiesand restrictionsattendingperformanceoftheservicesunderthisAgreement.Iftheservicesinvolve workuponanysite.ConsultantwarrantsthatConsultanthasorwillinvestigatethesiteandisor willbefullyacquaintedwiththeconditionsthereexisting.priortocommencementofservices hereunder.ShouldtheConsultantdiscoveranvlatentorunknownconditions.whichwill materiallyaffecttheperformanceoftheserviceshereunder.Consultantshallimmediatelyinform theCityofsuchfactandshallnotproceedexceptatConsultant‘sriskuntilwritteninstructions arereceivedfromtheProjectManager.
1.7SoftwareandComputerServices.
IftheScopeofServicesincludestheprovisionand/orinstallationofanysoftware, computersystem.orothercomputertechnology.Consultantrepresentsandwarrantsthatithas inspectedtheCity‘scurrentinfrastructure.equipment.computersystemandsoftwareandthatthe software.computersystem.orothercomputertechnologyprovidedand/orinstalledby ConsultanttinderthisAgreementiscompatible.andshallbefullyfunctional.withsuch infrastructure.equipment.computersystemandsoftwareoftheCity.Consultantacknowledges thattheCityisrelyingontherepresentationbyConsultantasamaterialconsiderationinentering intothisAgreement.
1.8CareofVVork.
TheConsultantshalladoptreasonablemethodsduringthelifeoftheAgreementto fumishcontinuousprotectiontothework.andtheequipment.materials.papers.documents. plans.studiesand/orothercomponentsthereoftopreventlossesordamages.andshallbe responsibleforallsuchdamages.topersonsorproperty.untilacceptanceoftheworkbyCity. exceptsuchlossesordamagesasmaybecausedbyCity‘sownnegligence. 01335000l$63604l 4
1.9FurtherResponsibilities0fParties.
Bothpartiesagreetousereasonablecareanddiligencetoperformtheirrespective ObligationsunderthisAgreement.Bothpartiesagreetoactingoodfaithtoexecuteall instruments.preparealldocumentsandtakeallactionsasmaybereasonablynecessarvtocarn‘ outthepurposesofthisAgreement.Unlesshereafterspecified.neitherpartyshallberesponsible fortheserviceoftheother.
1.10AdditionalServices.
Cityshallhavetheright.subjecttostatelawandtheCity’sMunicipalCode.atanytime duringtheperformanceoftheservices,withoutinvalidatingthisAgreement.toorderextrawork beyondthatspecifiedintheScopeofServices0rmakechangesbyaltering,addingtoor deductingfromsaidwork.Nosuchextraworkmaybeundertakenunlessawrittenorderisfirst givenbytheProjectManagertotheConsultant.incorporatingthereinanyadjustmentin(i)the ContractSumfortheactualcostsoftheextraworktand/or(ii)thetimetoperformthis Agreement.whichsaidadjustmentsaresubjecttothewrittenapprovaloftheConsultant.Any increaseincompensationforextraworkshallrequiretheapprovalofCityCouncilunlessthe CityCouncilhaspreviouslyauthorizedtheCityManagertoapproveanincreaseincompensation andtheamountoftheincreasedoesnotexceedsuchauthorization.ltisexpresslyunderstoodby ConsultantthattheprovisionsofthisSectionshallnotapplytoservicesspecificallysetforthin theScopeofServices.Consultantherebyacknowledgesthatitacceptstheriskthattheservices tobeprovidedpursuanttotheScopeofServicesmaybemorecostlyortimeconsumingthan ConsultantanticipatesandthatConsultantshallnotbeentitledtoadditionalcompensation therefor.Citymayinitssoleandabsolutediscretionhavesimilarworkdonebyother contractors.NoclaimsforanincreaseintheContractSumortimeforperformanceshallbevalid unlesstheproceduresestablishedinthisSectionarefollowed.
1.11SpecialRequirements.
AdditionaltermsandconditionsofthisAgreement,ifany.whicharemadeaparthereof aresetforthinthe“SpecialRequirements”attachedheretoasExhibitB andincorporated hereinbythisreference.IntheeventofaconflictbetweentheprovisionsofExhibit“B”andany otherprovisionsofthisAgreement.theprovisionsofExhibit"B"shallgovern.
ARTICLE2.COMPENSATIONANDMETHODOFPAYMENT.
2.1ContractSum.
SubjecttoanylimitationssetforthinthisAgreement.CityagreestopayConsultantthe amountsspecifiedinthe“ScheduleofCompensation“attachedheretoasExhibit“C”and incorporatedhereinbythisreference.Thetotalcompensation.includingreimbursementfor actualexpenses,shallnotexceedFourHundredForty-SixThousandEightHundredOneDollars andZeroCents($446801.00)(the“ContractSum").unlessadditionalcompensationisapproved pursuanttoSection1.10.
OI115.00018636042
2.2 MethodofCompensation.
Themethodofcompensationmayinclude:(i)alumpsumpaymentuponcompletion:(ii) paymentinaccordancewithspecitiedtasksorthepercentageofcompletionoftheservices,less contractretention;(iii)paymentfortimeandmaterialsbasedupontheConsultant‘sratesas specifiedintheScheduleofCompensation.providedthat(a)timeestimatesareprovidedforthe performanceofsubtasks.(b)contractretentionismaintainedand(c)theContractSumisnot exceeded:or(iv)suchothermethodsasmaybespecifiedintheScheduleofCompensation.
2.3ReimbursableExpenses.
Compensationmayincludereimbursementforactualandnecessaryexpendituresfor reproductioncosts.telephoneexpenses.andtravelexpensesapprovedbytheProjectManagerin advance.oractualsubcontractorexpensesofanapprovedsubcontractorpursuanttoSection4.5‘ andonlyifspecifiedintheScheduleofCompensation.TheContractSumshallincludethe attendanceofConsultantatallprojectmeetingsreasonablydeemednecessarybytheCity.
CoordinationoftheperformanceoftheworkwithCityisacriticalcomponentoftheservices.lf Consultantisrequiredtoattendadditionalmeetingstofacilitatesuchcoordination.Consultant shallnotbeentitledtoanyadditionalcompensationforattendingsaidmeetings.
2.4 Invoices.
EachmonthConsultantshallfurnishtoCityanoriginalinvoiceforallworkperformed andexpensesincurredduringtheprecedingmonthinaformapprovedbyCity‘sDirectorof Finance.BysubmittinganinvoiceforpaymentunderthisAgreement.Consultantiscertifying compliancewithallprovisionsoftheAgreement.ConsultantshallnotinvoiceCityforany duplicateservicesperformedbymorethanoneperson.
include:
Allinvoicesshallbesubmittedbyemailtoap@cih'ofchino.org.Eachinvoiceisto (a)Lineitemsforallpersonneldescribingtheworkperformed.thenumberof hoursworked.andthehourlvrate.
(b)Lineitemsforallmaterialsandequipmentproperlychargedtothe Services.
(C) Lineitemsforallotherapprovedreimbursableexpensesclaimed.with supportingdocumentation.
(d)Lineitemsforallapprovedsubcontractorlabor.supplies.equipment, materials.andtravelproperlychargedtotheServices.
IfthisAgreementrequiresprevailingwages.,perSection1.4ofthe Agreement.allinvoicesshallincludeacopyofConsultant’sCertified PayrollandproofthatCertifiedPayrollhasbeensubmittedtotheDIR.
Consultantshallalsosubmitalistoftheprevailingwageratesforall employeesandsubcontractorsprovidingservicesunderthisAgreement,as applicable.withConsultant‘sfirstinvoice.Iftheserateschangeatany Ul225000l(X636042 6
timeduring[hetermoftheAgreement.Consultantshallsubmitanewlist 0fratest0theCitywithitsfirstinvoicefollowingtheeffectivedateofthe ratechange.
CityshallindependentlyrevieweachinvoicesubmittedbytheConsultanttodetennine whethertheworkperformedandexpensesincurredareincompliancewiththeprovisionsot‘this Agreement,Exceptast0anychargesforworkperfonnedorexpensesincurredbyConsultant whicharedisputedbyCity.orasprovidedinSection7.3.CitywillLiseitsbesteffortst0cause Consultanttobepaidwithinforty-five(45)days0freceiptofConsultant‘scorrectand undisputedinvoice:however.ConsultantacknowledgesandagreesthatduetoCitywarrantrun procedures.theCitycannotguaranteethatpaymentwilloccurwithinthistimeperiod.Inthe eventanychargesorexpensesaredisputedbyCity.theoriginalinvoiceshallberetumedbyCitv toConsultantforcorrectionandresubmission.ReviewandpaymentbyCityforanyinvoice providedbytheConsultantshallnotconstituteawaiverofanyrightsorremediesprovided herein0ranyapplicablelaw.
2.5 Waiver.
PaymenttoConsultantforworkperformedpursuantt0thisAgreementshallnotbe deemedtowaiveanydefectsinworkperformedbyConsultant,
2.6 ContingencvofFunds.
ConsultantacknowledgesthatfundingorportionsoffundingforthisAgreementmavbe contingentuponStatebudgetapproval:receiptoffundsfrom.and/orobligationoffundsby:the StateofCalifomiatoCity:orinclusionofsufficientfundingfortheserviceshereunderinthe budgetapprovedbyChinoCityCouncilforeachfiscalyearcoveredbythisAgreement.Ifsuch approval.fundingorappropriationsarenotforthcoming.orareotherwiselimited.Citymay immediatelyterminateormodifythisAgreementwithoutpenalty.
ARTICLE3.PERFORMANCESCHEDULE
3.1TimeofEssence.
TimeisoftheessenceintheperformanceofthisAgreement.
3.2 ScheduleofPerformance.
ConsultantshallcommencetheservicespursuanttothisAgreementuponreceiptofa writtennoticetoproceedandshallperformallserviceswithinthetimeperiod(s)establishedin the“ScheduleofPerformance”attachedheretoasExhibit“D”andincorporatedhereinbythis reference.WhenrequestedbytheConsultant.extensionstothetimeperiod(s)specifiedinthe ScheduleofPerformancemaybeapprovedinwritingbytheProjectManagerbutnotexceeding onehundredeighty(180)dayscumulatively.
3.3 ForceMaieure,
Thetimeperiod(s)specifiedintheScheduleofPerformanceforperformanceofthe servicesrenderedpursuanttothisAgreementshallbeextendedbecauseofanydelaysdueto 01225(IOUI8636042 7
unforeseeablecausesbeyondthecontroiandWithoutthefaultornegligenceoftheConSultant. includingbutnotrestrictedto,actsofGodorofthepublicenemy.unusuallysevereweather. fires.earthquakes.floodsepidemics.quarantinerestrictions,riots.strikes.freightembargoes, wars‘litigation.and/oractsofanygovernmentalagency.includingtheCity.iftheConsultant shallwithinten(lO)daysofthecommencementofsuchdelaynotifytheProjectManagerin writingofthecausesofthedelay.TheProjectManagershallascertainthefactsandtheextentof delay.andextendthetimeforperformingtheservicesfortheperiodoftheenforceddelaywhen andifinthejudgmentoftheProjectManagersuchdelayisjustified.TheProjectManager‘s determinationshallbefinalandconclusiveuponthepartiestothisAgreement.Innoeventshall ConsultantbeentitledtorecoverdamagesagainsttheCityforanydelayintheperformanceof thisAgreement,howevercaused,Consultant‘ssoleremedybeingextensionoftheAgreement pursuanttothisSection.
3.4 Term.
UnlessearlierterminatedinaccordancewithArticle7ofthisAgreement.thisAgreement shallcontinueinfullforceandeffectuntilcompletionoftheservices.whichshallbenolater thanJanuary6.2024.
ARTICLE4.COORDINATIONOFWORK
4.1RepresentativesandPersonnelofConsultant.
ThefollowingprincipalofConsultant(“Principal”)isherebydesignatedasbeinathe principalandrepresentativeofConsultantauthorizedtoactinitsbehalt‘vv'ithcrespecttothe:vork specifiedhereinandmakealldecisionsinconnectiontherewith:
ScottWilliams ChiefExecutiveOfficer
(Name) (Title)
Itisexpresslyunderstoodthattheexperience.knowledge.capabilityandreputationofthe foregoingprincipalwasasubstantialinducementforCitytoenterintothisAgreement.
Therefore.theforegoingprincipalshallberesponsibleduringthetermofthisAgreementfor directingallactivitiesofConsultantanddevotingsufficienttimetopersonallysupervisethe serviceshereunder.AllpersonnelofConsultant.andanyauthorizedagents.shallatalltimesbe tindertheexclusivedirectionandcontrolofthePrincipal.ForpurposesofthisAgreement.the foregoingPrincipalmaynotbereplacednormaytheirresponsibilitiesbesubstantiallyreduced byConsultantwithouttheexpresswrittenapprovalofCity.Additionally.Consultantshall utilizeonlycompetentpersonneltoperformservicespursuanttothisAgreement.Consultant shallmakeeveryreasonableefforttomaintainthestabilityandcontinuityofConsultant’sstaff andsubcontractors.ifany.assignedtoperformtheservicesrequiredunderthisAgreement.
ConsultantshallnotifyCityofanychangesinConsultant‘sstaffandsubcontractors.ifany. assignedtoperformtheservicesrequiredunderthisAgreement.priortoandduringanysuch performance.
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4.2StatusofConsultant.
ConsultantshallhavenoauthoritytobindCityinanymanner.ortoincuranyobligation. debt0rliabilityofanvkind0nbehalfoforagainstCityrwhetherbycontractorotherwise.unless suchauthorityisexpresslyconferredunderthisAgreement0risotherwiseexpresslyconferredin writingbyCity.ConsultantshallnotatanytimeorinanymannerrepresentthatConsultantor anyofConsultant’sofficers.employeesoragentsareinanymannerofficials.officers. employeesoragentsofCity.NeitherConsultant.noranyofConsultant’sofficers.employeesor agents.shallobtainanyrightstoretirement.healthcareoranyotherbenefitswhichmay otherwiseaccruetoCity’semployees.ConsultantexpresslywaivesanyClaimConsultantmay havetoanysuchrights.
4.3ProiectManager.
TheProjectManagershallbeMayraPratt,CommunityServices.Parks& Recreation Manager,oranyotherpersonasmaybedesignatedbytheProjectManager.ltshallbethe Consultant‘sresponsibilitytoassurethattheProjectManageriskeptinformedoftheprogressof theperformanceoftheservicesandtheConsultantshallreferanydecisionswhichmustbemade byCitytotheProjectManager.Unlessotherwisespecifiedherein.anyapprovalofCityrequired hereundershallmeantheapprovaloftheProjectManager.TheProjectManagershallhave authority.ifspecifiedinwritingbytheCityManager.tosignalldocumentsonbehalfoftheCity requiredhereundertocarryoutthetermsofthisAgreement.
4.4 IndependentConsultant.
NeithertheCitynoranyofitsemployeesshallhaveanycontroloverthemanner.mode ormeansbywhichConsultant.itsagentsoremployees.performtheservicesrequiredherein. exceptasotherwisesetforthherein.Cityshallhavenovoiceintheselection,discharge. supervisionorcontrolofConsultant’semployees.servants.representativesoragents.orinfixing theirnumber.compensationorhoursofservice.Consultantshallperformallservicesrequired hereinasanindependentcontractorofCityandshallremainatalltimesastoCityawholly independentcontractorwithonlysuchobligationsasareconsistentwiththatrole.Consultant shallnotatanytimeorinanymannerrepresentthatitoranyofitsagentsoremployeesare agentsoremployeesofCity.Cityshallnotinanywayorforanypurposebecomeorbedeemed tobeapartnerofConsultantinitsbusinessorotherwiseorajointventureroramemberofany jointenterprisewithConsultant.
4.5 ProhibitionAgainstSubcontractingorAssignment.
Theexperience.knowledge.capabilityandreputationofConsultant.itsprincipalsand employeeswereasubstantialinducementfortheCitytoenterintothisAgreement.Therefore, Consultantshallnotcontractwithanyotherentitytoperforminwholeorinparttheservices requiredhereunderwithouttheexpresswrittenapprovaloftheCity.Inaddition.neitherthis Agreementnoranyinteresthereinmaybetransferred.assigned.conveyed,hypothecatedor encumberedvoluntarilyorbyoperationoflaw.whetherforthebenefitofcreditorsorotherwise. withoutthepriorwrittenapprovalofCity.Transfersrestrictedhereundershallincludethe transfertoanypersonorgroupofpersonsactinginconcertofmorethantwentyfivepercent (25%)0fthepresentownershipand/0rcontrolofConsultant.takingalltransfersintoaccounton Ul225000l$63704Z 9
acumulativebasis.Intheeventofanysuchunapprovedtransfer.includinganybankruptcy proceeding.thisAgreementshallbevoid.NoapprovedtransfershallreleasetheConsultantor anysuretyofConsultantofanyliabilityhereunderwithouttheexpressconsentofCity.
ARTICLE5.INSURANCEANDINDEMNIFICATION
3.1 InsuranceCoverages.
WithoutlimitingConsultant‘sindemnificationofCity;andpriortocommencementof anyservicesunderthisAgreement.Consultantshallobtain.provideandmaintainatitsown expenseduringthetermofthisAgreement,policiesofinsuranceofthetypeandamounts describedbelowand,inafomi.satisfactorytoCity.
(a)GeneralIiabilitvinsurance.Consultantshallmaintaincommercialgeneral liabilityinsurancewithcoverageatleastasbroadasInsuranceServicesOfficeformCG00OI, inanamountnotlessthan$1.000.000peroccurrence.$2.000,000generalaggregate.forbodily injury,personalinjury,andpropertydamage.Thepolicymustincludecontractualliabilitvthat hasnotbeenamended.AnyendorsementrestrictingstandardISO“insuredcontract"language willnotbeaccepted.
(b)Automobileliabilityinsurance.Consultantshallmaintainautomobile insuranceatleastasbroadasInsuranceServicesOfficeformCA0001coveringbodilyinjury andpropertydamageforallactivitiesoftheConsultantarisingoutoforinconnectionwith ServicestobeperformedtinderthisAgreement.includingcoverageforanyowned.hired.non— ownedorrentedvehicles.inanamountnotlessthan$1.000.000combinedsinglelimitforeach accident.
(c)Professionalliability(errors& omissions)insurance.Consultantshall maintainprofessionalliabilityinsurancethatcoverstheServicestobeperformedinconnection withthisAgreement.intheminimumamountof$1.000,000perclaimandintheaggregateAny policyinceptiondate.continuitydate.orretroactivedatemustbebeforetheeffectivedateofthis AgreementandConsultantagreestomaintaincontinuouscoveragethroughaperiodnolessthan three(3)yearsaftercompletionofthcservicesrequiredbythisAgreement. (d)Workers‘compensationinsurance.ConsultantshallmaintainWorkers‘ CompensationInsurance(StatutoryLimits)andEmployer‘sLiabilityInsurance(withlimitsofat least$1.000.000).
(e) Subcontractors.Consultantshallincludeallsubcontractorsasinsureds underitspoliciesorshallfurnishseparatecertificatesandcertifiedendorsementsforeach subcontractor.Allcoveragesforsubcontractorsshallincludealloftherequirementsstated herein.
(f)AdditionalInsurance.Policiesofsuchotherinsurance.asmayberequired intheSpecialRequirementsinExhibitB
I)l225MOI/363604l 10
5.2GeneralInsuranceRequirements.
(a)Proofofinsurance.Consultantshallprovidecertificatesofinsuranceto Cityasevidenceoftheinsurancecoveragerequiredherein,alongwithawaiverofsubrogation endorsementforworkers‘compensation.Insurancecertificatesandendorsementsmustbe approvedbyCity‘sRiskManagerpriortocommencementofperformance.Currentcertification ofinsuranceshallbekept0nfilewithCityatalltimesduringthetermofthisAgreement.City reservestherighttorequirecompletecertifiedcopiesofallrequiredinsurancepoliciesatany time.
(b)Durationofcoverage.Consultantshallprocureandmaintainforthe durationofthisAgreementinsuranceagainstclaimsforinjuriestopersonsordamagesto property.whichmayarisefromorinconnectionwiththeperformanceoftheServiceshereunder byConsultant,itsagents.representatives,employeesorsubconsultants. (c)Primarv/noncontributing.CoverageprovidedbyConsultantshallbe primar}andanyinsuranceorself-insuranceprocuredormaintainedbyCityshallnotberequired tocontributewithit.Thelimitsofinsurancerequiredhereinmaybesatisfiedbyacombination ofprimaryandumbrellaorexcessinsurance.Anyumbrellaorexcessinsuranceshallcontainor beendorsedtocontainaprovisionthatsuchcoverageshallalsoapplyonaprimaryandnon- contributorybasisforthebenefitofCitybeforetheCity‘sowninsuranceorself-insuranceshall becalledupont0protectitasanamedinsured.
(d)Citv’srightsofenforcement.Intheeventanypolicy0finsurancerequired underthisAgreementdoesnotcomplywiththesespecificationsoriscanceledandnotreplaced.
Cityhastherightbutnotthedutytoobtaintheinsuranceitdeemsnecessaryandanypremium paidbyCitywillbepromptlyreimbursedbyConsultantorCitywillwithholdamountssufficient topaypremiumfromConsultantpayments.lnthealternative,CitymaycancelthisAgreement. (e)Acceptableinsurers.Allinsurancepoliciesshallbeissuedbyaninsurance companycurrentlyauthorizedbytheInsuranceCommissionertotransactbusinessofinsurance orthatisontheListofApprovedSurplusLineInsurersintheStateofCalifomia.withan assignedpolicyholders’RatingofA—(orhigher)andFinancialSizeCategoryClassVl(orlarger) inaccordancewiththelatesteditionofBest’sKeyRatingGuide.unlessotherwiseapprovedby theCity‘sRiskManager.
(f)Waiverofsubrogation.Allinsurancecoveragemaintainedorprocured pursuanttothisagreementshallbeendorsedtowaivesubrogationagainstCity.itselectedor appointedofficers.agents.officials.employeesandvolunteersorshallspecificallyallow Consultantorothersprovidinginsuranceevidenceincompliancewiththesespecificationsto waivetheirrightofrecoverypriortoaloss.Consultantherebywaivesitsownrightofrecovery againstCityandshallrequiresimilarwrittenexpresswaiversandinsuranceclausesfromeachof itssubconsultants.
(g) Enforcementof contractprovisions(non-estoppel).Consultant acknowledgesandagreesthatanyactualorallegedfailureonthepartoftheCitytoinform Consultantofnon-compliancewithanyrequirementimposesnoadditionalobligationsonthe Citynordoesitwaiveanyrightshereunder.
mzziooniixwom1 1l
(h) Requirementsnotlimiting.Requirementsofspecificcoveragefeaturesor limitscontainedinthissectionarenotintendedasalimitationoncoverage.limitsorother requirements.orawaiverofanycoveragenormallyprovidedbyanyinsurance.Specific referencetoagivencoveragefeatureisforpurposesofclarificationonlyasitpertainstoagiven issueandisnotintendedbyanypartyorinsuredtobeallinclusive.ortotheexclusionofother coverage.orawaiverofanytype.lftheConsultantmaintainshigherlimitsthantheminimums shownabove,theCityrequiresandshallbeentitledtocoverageforthehigherlimitsmaintained bytheConsultant.Anyavailableinsuranceproceedsinexcessofthespecifiedminimumlimits ofinsuranceandcoverageshallbeavailabletotheCity.
(i)Noticeofcancellation.Consultantagreestoobligeitsinsuranceagentor brokerandinsurerstoprovidetoCitywithathirty(30)daynoticeofcancellation(exceptfor nonpaymentforwhichaten(10)daynoticeisrequired)ornonrenewalofcoverageforeach requiredcoverage.
(i)Additionalinsuredstatus.Generalliabilitypoliciesshallprovideorbe endorsedtoprovidethatCityanditsofficers.officials.employees.andagents.andvolunteers shallbeadditionalinsuredsundersuchpolicies.Thisprovisionshallalsoapplytoany excess/umbrellaliabilitypolicies.
(k) Prohibitionofundisclosedcoveragelimitations.Noneofthecoverages requiredhereinwillbeincompliancewiththeserequirementsiftheyincludeanylimiting endorsementofanykindthathasnotbeenfirstsubmittedtoCityandapprovedofinwriting. (l)Separationofinsureds.Aseverabilityofinterestsprovisionmustapplyfor alladditionalinsuredsensuringthatConsultant‘sinsuranceshallapplyseparatelytoeachinsured againstwhomclaimismadeorsuitisbrought.exceptwithrespecttotheinsurer‘slimitsof liability.Thepolicy(ies)shallnotcontainanycross—liabilityexclusions. (m) Passthroughclause.Consultantagreestoensurethatitssubconsultants. subcontractors.andanyotherpartyinvolvedwiththeprojectwhoisbroughtontoorinvolvedin theprojectbyConsultant,providethesameminimuminsurancecoverageandendorsements requiredofConsultant.Consultantagreestomonitorandreviewallsuchcoverageandassumes allresponsibilityforensuringthatsuchcoverageisprovidedinconformitywiththerequirements ofthissection.Consultantagreesthatuponrequest.allagreementswithconsultants, subcontractors.andothersengagedintheprojectwillbesubmittedtoCityforreview. (n)Agency‘srighttorevisespecifications.TheCityreservestherightatany timeduringthetermofthecontracttochangetheamountsandtypesofinsurancerequiredby givingtheConsultantninety(90)daysadvancewrittennoticeofsuchchange.lfsuchchange resultsinsubstantialadditionalcosttotheConsultant.theCityandConsultantmayrenegotiate Consultant‘scompensation.
(o)Self-insuredretentions.Anyself—insuredretentionsmustbedeclaredto andapprovedbyCity.Cityreservestherighttorequirethatself-insuredretentionsbeeliminated. lowered.orreplacedbyadeductible.Self-insurancewillnotbeconsideredtocomplywiththese specificationsunlessapprovedbyCity.
ni2:5um)uxosam2 l2
(p)Timelvnoticeofclaims.ConsultantshallgiveCitypromptandtimely noticeofclaimsmadeorsuitsinstitutedthatariseoutoforresultfromConsultant‘sperformance underthisAgreement.andthatinvolveormayinvolvecoveragetinderanyoftherequired liabilitypolicies.
(q) Additionalinsurance.Consultantshallalsoprocureandmaintain.atits owncostandexpense.anyadditionalkindsofinsurance.whichinitsownjudgmentmaybe necessaryforitsproperprotectionandprosecutionofthework.
5.3Indemnification.
Tothefullextentpermittedbylaw.Consultantagreestoindemnify.defendandhold harmlesstheCity.itsofficers,employeesandagents(“indemnifiedParties")against.andwill holdandsavethemandeachofthemharmlessfrom,anyandallactions.eitherjudicial. administrative.arbitrationorregulatoryclaims.damagestopersonsorproperty.losses.costs. penalties.obligations,errors.omissionsorliabilitieswhetheractualorthreatened(herein“claims orliabilities“)thatmaybeasserted0rclaimedbyanyperson.firmorentityarisingoutoforin connectionwiththenegligentperformanceofthework.operationsoractivitiesprovidedherein ofConsultant.itsofficers.employees.agents.subcontractors.orinvitees.oranyindividualor entityforwhichConsultantislegallyliable("indemnitors").orarisingfromConsultant‘sor indemnitors‘recklessorwillfulmisconduct.orarisingfromConsultant’sorindemnitors‘ negligentperformanceoforfailuretoperformanyterm.provision.covenantorconditionofthis Agreement.andinconnectiontherewith:
(a)Consultantwilldefendanyactionoractionsfiledinconnectionwithany ofsaidclaimsorliabilitiesandwillpayallcostsandexpenses.includinglegalcostsand attorneys‘feesincurredinconnectiontherewith:
(b) ConsultantwillpromptlypayanyjudgmentrenderedagainsttheCity.its officers.agentsoremployeesforanysuchclaimsorliabilitiesarisingoutoforinconnection withthenegligentperformanceoforfailuretoperformsuchwork.operationsoractivitiesof Consultanthereunder;andConsultantagreestosaveandholdtheCitv.itsofficers.agents.and employeesharmlesstherefrom:
(c) IntheeventtheCity.itsofficers.agentsoremployeesismadeapartyto anyactionorproceedingtiledorprosecutedagainstConsultantforsuchdamagesorotherclaims arisingoutoforinconnectionwiththenegligentperformanceoforfailuretoperformthework. operationoractivitiesofConsultanthereunder.ConsultantagreestopaytotheCity.itsofficers. agentsoremployees.anyandallcostsandexpensesincurredbytheCity.itsofficers.agentsor employeesinsuchactionorproceeding.includingbutnotlimitedto.legalcostsandattomeys” fees.
Consultantshallincorporatesimilarindemnityagreementswithitssubcontractorsandif itfailstodosoConsultantshallbefullyresponsibletoindemnifyCityhereundertherefore.and failureofCitytomonitorcompliancewiththeseprovisionsshallnotbeawaiverhereof.This indemnificationincludesclaimsorliabilitiesarisingfromanvnegligentorwrongfulact.erroror omission.orrecklessorwillfulmisconductofConsultantintheperformanceofprofessional serviceshereunder.TheprovisionsofthisSectiondonotapplytoclaimsorliabilitiesoccurring asaresultofCity’ssoleneglivenceorwillfulactsoromissions.but.tothefullestextent U[225,000li’8636042 l3
pcrmitledbylaw.shallapplytoclaimsandliabilitiesresultinginpartfromCity‘snegligence. exceptthatdesignprofessionals’indemnityhereundershallbelimitedtoclaimsandliabilities arisingoutoflhenegligence,recklessnessorwillfulmisconduct0fthedesignprofessional.The indemnityobligationshallbebindingonsuccessorsandassignsofConsultantandshallsurvive terminationofthisAgreement
ARTICLE6.RECORDS,REPORTS,ANDRELEASEOFINFORMATION
6.1Records.
Consultantshallkeep.andrequiresubcontractorstokeep.suchledgers,booksof accounts.invoices.vouchers,canceledchecks.reports.studiesorotherdocumentsrelatingtothe disbursementschargedtoCityandservicesperformedhereunder(the“booksandrecords”).as shallbenecessarytoperformtheservicesrequiredbythisAgreementandenabletheProject Managertoevaluatetheperformanceofsuchservices.Anyandallsuchdocumentsshallbe maintainedinaccordancewithgenerallyacceptedaccountingprinciplesandshallbecomplete anddetailed.TheProjectManagershallhavefullandfreeaccesstosuchbooksandrecordsatall timesduringnormalbusinesshoursofCity.includingtherighttoinspect.copy,auditandmake recordsandtranscriptsfromsuchrecords.Suchrecordsshallbemaintainedforaperiodofthree (3)yearsfollowingcompletion0ftheserviceshereunder.andtheCityshallhaveaccesstosuch recordsintheeventanyauditisrequired.IntheeventofdissolutionofConsultant‘sbusiness. custodyofthebooksandrecordsmaybegiventoCity.andaccessshallbeprovidedby Consultant‘ssuccessorininterest.Notwithstandingtheabove.theConsultantshallfully cooperatewiththeCityinprovidingaccesstothebooksandrecordsifapublicrecordsrequestis madeanddisclosureisrequiredbylawincludingbutnotlimitedtotheCaliforniaPublicRecords Act.
6.2Reports.
ConsultantshallperiodicallyprepareandsubmittotheProjectManagersuchreports concerningtheperformanceoftheservicesrequiredbythisAgreementastheProjectManager shallrequire.ConsultantherebyacknowledgesthattheCityisgreatlyconcernedaboutthecost ofworkandservicestobeperformedpursuanttothisAgreement.Forthisreason.Consultant agreesthatifConsultantbecomesawareofanyfacts.circumstances,techniques.oreventsthat mayorwillmateriallyincreaseordecreasethecost0ftheworkorservicescontemplatedherein or.ifConsultantisprovidingdesignservices.thecost0ftheprojectbeingdesigned.Consultant shallpromptlynotifytheProjectManagerofsaidfact.circumstance.techniqueoreventandthe estimatedincreasedordecreasedcostrelatedtheretoand.ifConsultantisprovidingdesign services.theestimatedincreasedordecreasedcostestimatefortheprojectbeingdesigned.
6.3 OwnershipofDocuments.
Alldrawings.specifications.maps.designs.photographs.studies.surveys.data.notes. computertiles.repons.records.documentsandothermaterials(the"documentsandmaterials") preparedbyConsultant.itsemployees.subcontractorsandagentsintheperformanceofthis AgreementshallbethepropertyofCityandshallbedeliveredtoCityuponrequest0ftheProject ManagerorupontheterminationofthisAgreement.andConsultantshallhavenoclaimfor furtheremploymentoradditionalcompensationasaresultoftheexercisebyCityofitsfull M225cool/8635042 14
rightsofownershipuse,reuse,orassignmentofthedocumentsandmaterialshereunder.Any use.reuseorassignmentofsuchcompleteddocumentsforotherprojectsand/oruseof uncompleteddocumentswithoutspecificwrittenauthorizationbytheConsultantwillbeatthe City’ssoleriskandwithoutliabilityt0Consultant.andConsultant‘sguaranteeandwarranties shallnotextendtosuchuse,reuseorassignment.Consultantmayretaincopiesofsuch documentsforitsownuse.Consultantshallhavetherighttousetheconceptsembodiedtherein.
AllsubcontractorsshallprovideforassignmenttoCityofanydocumentsormaterialsprepared bythem,andintheeventConsultantfailstosecuresuchassignment.Consultantshallindemnify Cityforalldamagesresultingtherefrom.Moreover.Consultantwithrespecttoanydocuments andmaterialsthatmayqualifyas“worksmadeforhire"asdefinedin17U.S.C.§lOl.such documentsandmaterialsareherebydeemed“worksmadeforhire”fortheCity.
6.4ConfidentialityandReleaseofInformation.
(a) AllinformationgainedorworkproductproducedbyConsultantin performanceofthisAgreementshallbeconsideredconfidential,unlesssuchinformationisinthe publicdomainoralreadyknowntoConsultant.Consultantshallnotreleaseordiscloseanysuch informationorworkproductt0personsorentitiesotherthanCitywithoutpriorwritten authorizationfromtheProjectManager.
(b)Consultant.itsofficers,employees.agentsorsubcontractors.shallnot. withoutpriorwrittenauthorizationfromtheProjectManagerorunlessrequestedbytheCity Attorney.voluntarilyprovidedocuments.declarations.lettersofsupport.testimonyat depositions.responsetointerrogatoriesorotherinformationconcerningtheworkperformed underthisAgreement.Responsetoasubpoenaorcourtordershallnotbeconsidered"voluntary” providedConsultantgivesCitynoticeofsuchcourtorderorsubpoena. (c)IfConsultant,oranyofficer.employee.agentorsubcontractorof Consultant.providesanyinformationorworkproductinviolationofthisAgreement.thenCity shallhavetherighttoreimbursementandindemnityfromConsultantforanydamages,costsand fees.includingattorney’sfees.causedbyorincurredasaresultofConsultant‘sconduct. (d)ConsultantshallpromptlynotifyCityshouldConsultant,itsofficers, employees.agentsorsubcontractorsbeservedwithanysummons.complaint.subpoena.notice ofdeposition.requestfordocuments.interrogatories.requestforadmissionsorotherdiscovery request,courtorderorsubpoenafromanypartyregardingthisAgreementandthework performedthereunder.Cityretainstheright.buthasnoobligation,torepresentConsultantorbe presentatanydeposition.hearingorsimilarproceeding.Consultantagreestocooperatefully withCityandtoprovideCitywiththeopportunitytoreviewanyresponsetodiscoveryrequests providedbyConsultant.However,thisrighttoreviewanysuchresponsedoesnotimplyormean therightbyCitytocontrol,direct.orrewritesaidresponse.
ARTICLE7.ENFORCEMENTOFAGREEMENTANDTERMINATION
7.1CaliforniaLaw.
ThisAgreementshallbeinterpreted.construedandgovernedbothastovalidityandto performanceofthepartiesinaccordancewiththelawsoftheStateofCalifornia.Legalactions (ll225UHU[$8636041 l3
concerninganydispute.claimormatterarisingoutoforinrelationtothisAgreementshallbe institutedintheSuperiorCourtoftheCountyofSanBernardino.Stateol‘Calit‘omia.oranyother appropriatecourtinsuchcounty.andConsultantcovenantsandagreestosubmittothepersonal jurisdictionofsuchcourtintheeventofsuchaction.IntheeventoflitigationinaU.S.District Court.venueshalllieexclusivelyintheCentralDistrictofCalifornia,intheCountyofSan Bernardino‘StateofCalifornia.
7.2 Disputes;Default.
lntheeventthatConsultantisindefaultunderthetermsofthisAgreement.theCitvshall nothaveanyobligationordutytocontinuecompensatingConsultantforanyworkperformed afterthedateofdefault.Instead,theCitymaygivenoticetoConsultantofthedefaultandthe reasonsforthedefault.ThenoticeshallincludethetimeframeinwhichConsultantmaycurethe default.Thistimeframeispresumptivelythirty(30)days.butmaybeextended.thoughnot reduced.ifcircumstanceswarrant.DuringtheperiodoftimethatConsultantisindefault.the Cityshallholdallinvoicesandshall,whenthedefaultiscured,proceedwithpaymentonthe invoices.lnthealternative.theCitymay.initssolediscretion.electtopaysomeorallofthe outstandinginvoicesduringtheperiodofdefault.lfConsultantdoesnotcurethedefault.the CitymaytakenecessarystepstoterminatethisAgreementunderthisArticle.Anyfailureonthe partoftheCitytogivenoticeoftheConsultant‘sdefaultshallnotbedeemedtoresultina waiveroftheCity’slegalrightsoranyrightsarisingoutofanyprovisionofthisAgreement.
7.3 RetentionofFunds.
ConsultantherebyauthorizesCitytodeductfromanyamountpayabletoConsultant (whetherornotarisingoutofthisAgreement)(i)anyamountsthepaymentofwhichmaybein disputehereunderorwhicharenecessarytocompensateCityforanylosses.costs.liabilities.or damagessufferedbyCity.and(ii)allamountsforwhichCitymaybeliabletothirdparties,by reasonofConsultant’sactsoromissionsinperformingorfailingtoperfonnConsultants obligationunderthisAgreement.lntheeventthatanyclaimismadebyathirdparty.theamount orvalidityofwhichisdisputedbyConsultant,oranyindebtednessshallexistwhichshallappear tobethebasisforaclaimoflien.Citymaywithholdfromanypaymentdue.withoutliabilitvfor interestbecauseofsuchwithholding.anamountsufficienttocoversuchclaim.Thefailureof Citytoexercisesuchrighttodeductortowithholdshallnot,however,affecttheobligationsof theConsultanttoinsure.indemnify.andprotectCityaselsewhereprovidedherein.
7.4 Waiver.
WaiverbyanypartytothisAgreementofanyterm,condition.orcovenantofthis Agreementshallnotconstituteawaiverofanyotherterm,condition.orcovenant.Waiverbyany partyofanybreachoftheprovisionsofthisAgreementshallnotconstituteawaiverofanyother provisionorawaiverofanysubsequentbreachorviolationofanyprovisionofthisAgreement.
AcceptancebyCityofanyworkorservicesbyConsultantshallnotconstituteawaiverofanyof theprovisionsofthisAgreement.Nodelayoromissionintheexerciseofanyrightorremedyby anon—defaultingpartyonanydefaultshallimpairsuchrightorremedyorbeconstruedasa waiver.Anywaiverbyeitherpartyofanydefaultmustbeinwritingandshallnotbeawaiverof anyotherdefaultconcerningthesameoranyotherprovisionofthisAgreement. 012250001labiaém2 16
7.5 RightsandRemediesareCumulative.
Exceptwithrespectt0rightsandremediesexpresslydeclaredtobeexclusiveinthis Agreement,therightsandremediesOfthepartiesarecumulativeandtheexercisebyeitherparty ofoneormoreofsuchrightsorremediesshallnotprecludetheexercisebyit.atthesameor differenttimes,ofanyotherrightsorremediesforthesamedefaultoranyotherdefaultbythe otherparty.
7.6LegalAction.
lnadditiontoanyotherrightsorremedies.eitherpartymaytakelegalaction.inlaworin equity.tocure.correctorremedyanydefault.torecoverdamagesforanydefault.tocompel speciflcperformance0fthisAgreement.toobtaindeclaratoryorinjunctiverelief.ortoobtain anyotherremedyconsistentwiththepurposesofthisAgreement.Notwithstandinganycontrary provisionherein.ConsultantshallflleastatutoryclaimpursuanttoGovernmentCodeSections 905ctreq.and910erseq,inordertopursuealegalactiontinderthisAgreement.
7.7LiquidatedDamages.
Sincethedeterminationofactualdamagesforanydelayinperformanceofthis Agreementwouldbeextremelydifficultorimpracticaltodetermineintheeventofabreachof thisAgreement.theConsultantanditssuretiesshallbeliableforandshallpaytotheCitythe sumofOneThousandFiveHundredDollarsandZeroCents($1,500.00)asliquidateddamages foreachworkingdayofdelayintheperformanceofanyservicerequiredhereunder.TheCity maywithholdfromanymoniespayableonaccountofservicesperformedbytheConsultantany accruedliquidateddamages.
7.8TerminationPriortoExpirationofTerm.
ThisSectionshallgovernanyterminationofthisContractexceptasspecificallyprovided inthefollowingSectionforterminationforcause.TheCityreservestherighttoterminatethis Contractatanytime.withorwithoutcause,uponthirty(30)days‘writtennoticetoConsultant. exceptthatwhereterminationisduetothefaultoftheConsultant.theperiodofnoticemaybe suchshortertimeasmaybedeterminedbytheProjectManager.lnaddition.theConsultant reservestherighttoterminatethisContractatanytime.withorwithoutcause.uponsixty(60) days"writtennoticetoCity,exceptthatwhereterminationisduetothefaultoftheCity.the periodofnoticemaybesuchshortertimeastheConsultantmaydetermine.Uponreceiptofany noticeoftermination.Consultantshallimmediatelyceaseallserviceshereunderexceptsuchas maybespecificallyapprovedbytheProjectManager.ExceptwheretheConsultanthasinitiated termination.theConsultantshallbeentitledtocompensationforallservicesrenderedpriortothe effectivedateofthenoticeofterminationandforanyservicesauthon'zedbytheProjectManager thereafterinaccordancewiththeScheduleofCompensationorsuchasmaybeapprovedbythe ProjectManager,exceptasprovidedinSection7.3.IntheeventtheConsultanthasinitiated termination.theConsultantshallbeentitledtocompensationonlyforthereasonablevalueofthe workproductactuallyproducedhereunder.lntheeventofterrninationwithoutcausepursuantto thisSection.theterminatingpartyneednotprovidethenon-tenninatingpartywiththe opportunitytocurepursuanttoSection7.2.
ul1250001.3636042 l7
7.9TerminationforDefault0fConsultant.
IfterminationisduetothefailureoftheConsultanttofulfillitsobligationsunderthis Agreement.Citymay.aftercompliancewiththeprovisionsofSection7.2.takeoverthework andprosecutethesametocompletionbycontractorotherwise,andtheConsultantshallbeliable totheextentthatthetotalcostforcompletionoftheservicesrequiredhereunderexceedsthe compensationhereinstipulated(providedthattheCityshallusereasonableeffortstomitigate suchdamages),andCitymaywithholdanypaymentstotheConsultantforthepurposeofset-off orpartialpaymentoftheamountsowedtheCityaspreviouslystated.
7.10Attornevs’Fees.
IfeitherpartytothisAgreementisrequiredtoinitiateordefendormadeapartvtoany actionorproceedinginanywayconnectedwiththisAgreement.theprevailingpatty‘insuch actionorproceedinginadditiontoanyotherreliefwhichmaybegranted,whetherlegalor equitable.shallbeentitledtoreasonableattorney‘sfeestAttorney’sfeesshallincludeattorney‘s feesonanyappeal.andinadditionapartyentitledtoattorney’sfeesshallbeentitledtoallother reasonablecostsforinvestigatingsuchaction.takingdepositionsanddiscoveryandallother necessarycoststhecourtallowswhichareincurredinsuchlitigation.Allsuchfeesshallbe deemedtohaveaccruedoncommencementofsuchactionandshallbeenforceablewhetheror notsuchactionisprosecutedtojudgment.
ARTICLE8.CITYOFFICERSANDEMPLOYEES:NON-DISCRIMINATION
8.1Non-liabilitvofCitvOfficersandEmnlovees.
NoofficeroremployeeoftheCityshallbepersonallyliabletotheConsultant.orany successorininterest.intheeventofanydefaultorbreachbytheCityorforanyamountwhich maybecomeduetotheConsultantortoitssuccessor.orforbreachofanvobligationofthe termsofthisAgreement.
8.2 ConflictofInterest.
Consultantcovenantsthatneitherit.noranyofficerorprincipalofitsfirm,hasorshall acquireanyinterest,directlyorindirectly.whichwouldconflictinanymannerwiththeinterests ofCityorwhichwouldinanywayhinderConsultant‘sperformanceofservicestinderthis Agreement.ConsultantfurthercovenantsthatintheperformanceofthisAgreement,n0person havinganysuchinterestshallbeemployedbyitasanofficer.employee.agentorsubcontractor withouttheexpresswrittenconsentoftheProjectManager.Consultantagreestoatalltimes avoidconflictsofinterestortheappearanceofanyconflictsofinterestwiththeinterestsofCity intheperformanceofthisAgreement.
NoofficeroremployeeoftheCityshallhaveanyfinancialinterest.directorindirect,in thisAgreementnorshallanysuchofficeroremployeeparticipateinanydecisionrelatingtothe Agreementwhichaffectsher/hisfinancialinterestorthetinancialinterestofanycorporation. partnershiporassociationinwhich(s)heis.directlyorindirectly.interested.inviolationofany Statestatuteorregulation.TheConsultantwarrantsthatithasnotpaidorgivenandwillnotpay orgiveanythirdpartyanymoneyorotherconsiderationforobtainingthisAgreement. uI22snon1.8636042 18
8.3 CovenantAgainstDiscrimination.
Consultantcovenantsthat,byandforitself,itsheirs.executorsassigns,andallpersons claimingunderorthroughthem.thatthereshallbenodiscriminationagainstorsegregationof. anypersonorgroupofpersonsonaccountofrace.color,creed.religion.sex.gender.sexual orientation,maritalstatus.nationalorigin,ancestryorotherprotectedclassintheperformanceof thisAgreement.Consultantshalltakeaffirmativeactiont0insurethatapplicantsareemployed andthatemployeesaretreatedduringemploymentwithoutregardtotheirrace.color.creed, religion.sex.gender.sexualorientation.maritalstatus,nationalorigin.ancestryorother protectedclass.
8.4UnauthorizedAliens.
ConsultantherebypromisesandagreestocomplywithalloftheprovisionsoftheFederal ImmigrationandNationalityAct.8U.S.C.§llOletseq.,asamended.andinconnection therewith.shallnotemployunauthorizedaliensasdefinedtherein.ShouldConsultantsoemploy suchunauthorizedaliensfortheperformanceofworkand/0rservicescoveredbythis Agreement,andshouldanyliabilityorsanctionsbeimposedagainstCityforsuchuseof unauthorizedaliens.ConsultantherebyagreestoandshallreimburseCityforthecostofallsuch liabilitiesorsanctionsimposed.togetherwithanyandallcosts,includingattorneys"fees. incurredbvCity.
ARTICLE9.MISCELLANEOUSPROVISIONS
9.1Notices.
Anynotice.demand,request.document.consent.approval.orcommunicationeither partydesiresorisrequiredtogivetotheotherpartyoranyotherpersonshallbeinwritingand eitherservedpersonallyorsentbyprepaid.first—classmail.inthecaseoftheCity.totheCity ManagerandtotheattentionoftheProjectManager(withher/hisnameandCitytitle),Cityof Chino,13220CentralAvenue.Chino,California91710andinthecaseoftheConsultant.tothe person(s)attheaddressdesignatedontheexecutionpageofthisAgreement.Eitherpartymay changeitsaddressbynotifyingtheotherpartyofthechangeofaddressinwriting.Noticeshall bedeemedcommunicatedatthetimepersonallydeliveredorinseventy-two(72)hoursfromthe timeofmailingifmailedasprovidedinthisSection.
9.2Interpretation.
ThetermsofthisAgreementshallbeconstruedinaccordancewiththemeaningofthe languageusedandshallnotbeconstruedfororagainsteitherpartybyreasonoftheauthorship ofthisAgreementoranyotherruleofconstructionwhichmightotherwiseapply.
9.3 Counterparts.
ThisAgreementmaybeexecutedincounterparts,eachofwhichshallbedeemedtobean original.andsuchcounterpartsshallconstituteoneandthesameinstrument, u1225out)1$636042 l9
9.4Integration;Amendment.
ThisAgreementincludingtheattachmentsheretoistheentire,completeandexclusive expressionoftheunderstandingoftheparties.Itisunderstoodthattherearenooralagreements betweenthepartiesheretoaffectingthisAgreementandthisAgreementsupersedesandcancels anyandallpreviousnegotiations.arrangements.agreementsandunderstandings.ifany.between theparties.andnoneshallbeusedtointerpretthisAgreement.NOamendmentt0ormodification ofthisAgreementshallbevalidunlessmadeinwritingandapprovedbytheConsultantandbv theCityCouncil.Thepartiesagreethatthisrequirementforwrittenmodificationscannotbe waivedandthatanyattemptedwaivershallbevoid.
9.5Severabilitv.
lntheeventthatanyoneormoreofthephrases,sentences.clauses.paragraphs,or sectionscontainedinthisAgreementshallbedeclaredinvalidorunenforceablebyavalid judgmentordecreeofacourtofcompetentjurisdiction.suchinvalidityorunenforceabilityshall notaffectanyoftheremainingphrases.sentences.clauses,paragraphs.orsectionsofthis Agreementwhichareherebydeclaredasseverableandshallbeinterpretedtocarryouttheintent ofthepartieshereunderunlesstheinvalidprovisionissomaterialthatitsinvaliditydeprives eitherpartyofthebasicbenefitoftheirbargainorrendersthisAgreementmeaningless.
9.6 Warrantv& RepresentationofNon-Collusion.
Noofficial.officer,oremployeeofCityhasanyfinancialinterest.directorindirect.in thisAgreement.norshallanyofficial.officer,oremployeeofCityparticipateinanydecision relatingtothisAgreementwhichmayaffecthis/herfinancialinterestorthefinancialinterestof anycorporation.partnership,orassociationinwhich(s)heisdirectlyorindirectlvinterested.or inviolationofanycorporation.partnership.orassociationinwhich(s)heisdirectlyorindirectly interested,orinViolationofanyStateormunicipalstatuteorregulation.Thedeterminationof“financialinterest"shallbeconsistentwithStatelawandshallnotincludeinterestsfoundtobe“remote”or“noninterests”pursuanttoGovernmentCodeSections1091or1091.5.Consultant warrantsandrepresentsthatithasnotpaidorgiven.andwillnotpayorgive.toanythirdparty including,butnotlimitedto.anyCityofficial,officer,oremployee.anymoney.consideration, orotherthingofvalueasaresultorconsequenceofobtainingorbeingawardedanyagreement.
Consultantfurtherwarrantsandrepresentsthat(s)he/ithasnotengagedinanyact(s). omission(s).orotherconductorcollusionthatwouldresultinthepaymentofanymoney. consideration.orotherthingofvaluetoanythirdpartyincluding.butnotlimitedtotanyCity official.officer.oremployee,asaresultofconsequenceofobtainingorbeingawardedany agreement.Consultantisawareofandunderstandsthatanysuchact(s),omissionts)orother conductresultinginsuchpaymentofmoney,considerationdorotherthingofvaluewillrender thisAgreementvoidandofnoforceoreffect.
ConsultantsAuthorizedInitials
9.7 CorporateAuthority.
ThepersonsexecutingthisAgreementonbehalfofthepartiesheretowarrantthat(i)such partyisdulyorganizedandexisting.(ii)theyaredulyauthorizedtoexecuteanddeliverthis Ul225U00lt‘363604Z 20
Agreementonbehalfofsaidparty,(iii)bysoexecutingthisAgreement.suchpartyisformally boundtotheprovisions0fthisAgreement.and(iv)thatenteringintothisAgreementdoesnot ViolateanyprovisionofanyotherAgreementtowhichsaidpartyisbound.ThisAgreementshall bebindingupontheheirs,executors.administrators.successorsandassigns0ftheparties. [SIGNATURESONFOLLOWINGPAGE]
oI125out)iJx<u3m42 2l
INVVITNESSWHEREOF.thepartiesheretohaveexecutedthisAgreement0nthedate andyearfirst—abovewritten,
ATTEST:
CITY:
CITYOFCHINO.amunicipalcorporation
LindaReich.CityManager
NatalieGonzagarCitvClerk
APPROVEDASTOFORM:
ALESHIRE&WYNDER.LLP
APPROVEDASTOCONTENT:
FredGalante.CitVAttornev
l)l225000]8636042
SilviaAvalos,DirectorofCommunityServices.
Parks&Recreation
CONSULTANT:
Seasidelce‘LLCdbaIce-America
BV:
Name:ScottWilliams
Title:CEO
Address:807SprucelakeDrive
HarborCitv.CA90710
EXHIBIT“A”
SCOPEOFSERVICES
ConsultantwillperformtheServicesdescribedinConsultant’sProposal,attached heretoasExhibitA-l.
ll.AllworkproductissubjecttoreviewandacceptancebytheCityandmustbe revisedbytheConsultantwithoutadditionalchargetotheCityuntilfound satisfactoryandacceptedbyCity.
01215uoorxa3m42 A-l
ICE—AKEE'§T€1§
I i k EXHIBIT“A-l”
$07SpruoelakeDrive ProductionPriceList
HarbolClty,CA90710 SeasonalRmk
m775-9423 2023.65wks
PRKEUST/PRODUCIIONBUDGET
ProjactNo: SeasonalRinkProductionPriceList2023.6_5wkPreparedBy:SWW Product:IceRmkProduction Title: GyofGwinoIceRink Date:1/4 Purpose:recreationalicerinkinstallatmn ProductionDates:TED Revised:9/14
Location:QtyHall,G1Ino,CA Actual:
OpenDates:5wksDec2,2023-Jan6,2024
~r I¥ -Productionofportableicerlnk& ancillaryequipment
OptlonalProducnonelements:IceResurfacer,Gullerrental
OptionalLightingandsoundequipmentforicerink
Shipping& transportatlon,installation,removal
NOTES: Alsoincludedoptions:operations,maintenance
W Budgetisbasedonicesurfacesize: 66'x36'
EXBENSES;
UnitPriceNo.TermTotalPrice
Notincludedinthisbudget:ovemightsecun‘ty(ifrequired)
Gtywillprovidespeciaieventpen'nit(s)asnecessaryandsupplythewatersource - PortabieIceRink
PortableIceRink $ 0.80
$
2376 s
42,056
£5,263provisionof: 66'x35'icesuri’ace=approx.2,376sq.ft includesICE—WORLDicerinkelements,headers,headercovers
apt/ona/vnor/hoodedColdfingerAluminumAdd-on3 0.392376 s NOTINCLUDED:optionaliceflooraccessoryforincreasedit:ingcapacity- Pump $ 1,954 1 1 $ 1,954sytempumpforglycol,etc,
Glycol,Uner,Insulation$ 2,372376 1 $ 5,619glycol,plasticsheet,insulation SnowMeltTroughHeating$ 303 1 8 $ 2,420Heatrexheatingelement&melttroughforsnowmelting Resurfacer-DesignForm $ 2,100 1 8 S 16,800smallelectriciceresurfacer - cniiierRental $ 38,900
Giillerrentaipackage$ 115.001302.00$ 29,900monthlyrentalofchiiler,pump,tank Delivery,install,pickups 4,500 1 2 $ 9,000estimated20Kforklift,install,removal - DasherBoards $ 6,776
PETransparent $ 3.85220 8 $ 6,776recreationalclearskatingboardsxnumberoffeet EotherIceRinkEquipment $ 16,929
Skates $ 4.35200 8 5 6,952Roxaskatesw/buckles
Helmets $ 2.75 20 8 $ 440heimets(s,m,I)
SkateRack $ 78 S 8 $ 3,124portableskateracks-collapsingwithwheels SkateRackShelves $ 39 1 8 $ 308shelvesforinbetweenportableraclG optional-notincludedSkaSharpener 3 171 s - NOTliJCLUDED:EZ-Eare Skateaid"Bobhy"&"Tomm$ 30.5325 8 $ 6,105provisionofskatingaid”seal“or"reindeer" opobna/-not/hc/uded1cebykDriftTryke $ 67.5010 5 NOTINCLUDED:provoionofIcebykDriftTrykes- nstallation,Training,Transportation s 56,245
Rinkinstallation$ 3,675 3 2 $ 22,050Rinkinstallationsupen/isors&labor(in/out)lwarehouse Productionfee $ 19,9951 1 s 19,995travel,legal&admin,productionforinstall/removal/maintenance Hotelforcrew $ 200 2 15$ 6,000localroomnightsforsupervisorcrew,doesnotincludeopsmanagers Shipping&Trucking$ 2,050 2 2 S 8,200Estimatedtrucking/shippingicerinkequipment EsiteBuild-Out 89,939
Skatelacearearubbermats3 31951500 1 $ 5,925estimatesoftforskatelacearearubbermatsorturf Tid<etomce $ 2,5001 2 $ 5,000mobileofficeforticketsalesspace Skaterentalstorage s 1,7501 2 $ 3,500skaterentalsecuretent&lighting20'x20 Bendies $ 23 20 8 s 3,680bendiesforskaters
LevelingOptions:tagingdew ‘ iuued:quii. , s-
Smffoldingdeck 6 1.153900 8 $ 35,880estimateforweeklyrentalofscaffoldingdeck Installation $ 4.573900 1 s 17,804estimatesupervisorsStlabortoinstalldeck Entranceramp $ 3.503900 1 s 13,650ramps&rinkplatformcarpentry,slatelaceareafinishwork Shipping&Trucking$ 2,250 1 Z $ 4,500Estimatedtrucking/shippingstagingdeckequipment Skatelaceareabarriers$ - $ - tobedetermined-biO/debarrierorsimilararoundskatelacearea ptionalLighting/Sound s 27,356
Soundpackage $ 435 8 $ 3,476outdoorspeakers,playbacksystem,amp,setup,mic Event/RinkLightingpaclege$ 2,985 8 $ 23,880LEDcolorprogiammablelights,control,LEDropelights therOptions $ .
opt/one!-notincludedGeneratorpackage 40 350 $ - NOTINQUDED:rentalofgeneratorpackageanddistro opt/ona/«natinc/udedEstimatedFuel 6 850 $ NOTIN(1UDED:estimatedweeklygallonsofdieselfLiel- TOTALESTIMATEINCLUDINGPOWER $446,801
‘ChillercostsaresubJecttoavallabllltyandsubcontmctorquotesattimeofbooking.CurrentsupplyIslimltedmorethanInthepast20yearsduetosupplychainissues.
OPTIONALICERINKADD-0NEXPENSES
LevelingOptions-ExtendedDeck $ 25,155
Platform $ 1,151500 8 $ 13,800rentalforspecializedicerinklowscaffoldingplatform Installation $ 4.571500 1 $ 6,855supervisors&laborforplatform SkatelaceareafinishworkS 13.75 $ - ramps8trinkplatformcarpentry,skatelaceareafinishwork Shipping&TruckingPlatfon'rs 2,2501 2 $ 4,500estimatedtrucking/shippingforplatform - HouDAvIceRINKPRODUCTIONW/OPERA'rmNs,EXTENDEpDECK indudesitemslistedinantotalsaboveonly Legal: Estimateissublecttochange.Lesseeisresponsibleforanyapplicablestate0localtaxesthatmaybedue.
Ice-Amerlcastaffwillcontinueoperatingtheice-skatingrinkinlightdrlzzleorsprinkleaslongasitisreasonablysafeandsignl0cantstandingwater ininclementweather(rain/thunderstorms/hall/snow/Windsover30mph)theice-skatingnnkWillbetemporarilyclosedtoparticipantsdueto liability/safety.Thoseregisteredforanycancelledsessionswillreceiveacreditforafuturesession. hasnotbuiltupontheiceduetotheprecipitation.
EOperations $108,000
SetupFee 15,000 $ 15,000staffhiring,tmining,uniforms,prep Estlmatedavgpayroll $ - estimatedavemgeweeklypayroll(basedonopemtiuns70/hrs/wk) GeneralManagerfee $ 3,6751 6 $ 22,050weeklyGMincludingpre-pmduction Weeklyopssmmng$ 7,5001 5 $ 37,500averageweekiygeneraistaffingreconciiedtoactuaihoursat$3lJ/hr Maintenancefee $ 2,9501 5 $ 14,750weeldyicetechmgrandmaintenance Managerhousing$ 150 7 5 $ 6,300estimatedhousingforGM
OpemtionsIiabiiitvinsurance$ 0.95100001 $ 9,500speciaieventinsumnce81waiverpaciagetnoperateicerinkat$.95/sieter Security $ 39.00100 $ - ovemightsecurityestimate-$23,400 Other $ 2,9001 $ 2,900intemet,containerrenCaI,etc.
.IcERINKPkooucrmussnMATE
EQWER;
386201indudesitemslistedinalltotalsaboveonly
.OptionalPower
ElectricityGenerator $ 50.00300
$ 60,600
2 $ 30,000munthlyrentalof300kvagenerator
EstimatedFuel $ 6100850 6 5 30,500estimatedweeklygallonsofdieselfuel IEBMS;
Pleasecheckallrequestedservicesandincludesignaturebelow. 25%depositduetoreserve.25%requiredonemonthpriortodelivery.25%upondelivery.25%dueatendofseason1/06/24.
Name: Orgnanization:
Signature: Date:
DIRECTALLINQUIRIESTO: MAKEALLCHECKSPAYABLETO:
Scott\Mlliams SeasideIce,LLC-dbaIce-America
tel:310-323-776-9423 Attn:ScottWilliams
e-mail:swilliams@ice~amen'oa.com 807SprucelakeDn've
HarborCity,CA907m
WealsoacceptVisa,Mastercardforanadditionalfee
EXHIBIT“B”
SPECIALREQUIREMENTS
(SupersedingContractBoilerplate)
INTENTIONALLYLEFTBLANK
0I225,(’00l3636042
EXHIBIT“C”
SCHEDULEOFCOMPENSATION
I. ConsultantshallbecompensatedfortheservicesprovidedunderthisAgreementin accordancewiththebudgetandratesprovidedinExhibit“C-l”.
II.TheCitywillcompensateConsultantfortheServicesperformeduponsubmissionof avalidinvoice,asdescribedinSection2.4.
lll.ThetotalcompensationfortheServicesshallnotexceedtheContractSum,as providedinSection2.1ofthisAgreement.
01215morxmmm2 C-1
EXHIBIT“C-l”
Consultantshallreceivecompensation0f$446.801.00uponcompletionofworkspecifiedin Exhibit“A—l
n1125(moi#3636041 C-Z
EXHIBIT“D”
SCHEDULEOFPERFORMANCE
ConsultantshallperformallservicesbyJanuary6.2024.
l)[225()UO1/8636042 D—l