FY22 EMPG City of Chino Project Application — Chino City Council, October 17, 2023

Attachment A
County of San Bernardino
FY2022 Emergency Management Performance Grant Program
CFDA 97.042
Subrecipient Agreement/Assurances
Grant No. 2022-0005
Name of Applicant: City of Chino - Chino Police Department _(hereafter "Applicant" or "Subrecipient") Address: 5450 Guardian way
City: Chin's State: CA Zip Code: 91710
Telephone Number: (909) 334 - 3192 Fax Number: (909) 334 - 3249 E-Mail Address: [email protected]
***The Applicant becomes the Subrecipient after obtaining award authorization and approval of these assurances by both Applicant and the County of San Bernardino (hereafter "County") *** As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

The requirements outlined in these assurances apply to Applicant and any of its subrecipients.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;

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(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body; (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501 - 1508 and §S 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:

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(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-discrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912(42 U.S.C. §S 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;

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(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; ) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages;
(k) DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (I) The Applicant will comply with California's Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m) Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988(41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387); (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; (i) The Safe Drinking Water Act of 1974, (P.L. 93-523);

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(i) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 887401 et seq.); (m) Wild and Scenic Rivers Act of 1968(16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.

8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C§§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.

12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A

13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.

14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000 as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in

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persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327- 333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (HE), hospitals and other non-profit organizations.

16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §S 3700 et seq.

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles I and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs.

These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

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19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.

20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM (EMPG) =

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
The Applicant must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

23. Best Practices for Collection and Use of Personally Identifiable Information (PIl) DHS defines personally identifiable information (PI) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PIl they collect. The Applicant may refer to the DHS Privacy Impact Assessments:

Privacy Guidance and Privacy template as a useful resource.

24. Copyright
The Applicant must affix the applicable copyright notices of 17 U.S.C. §S 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.

25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude the Applicant from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act

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The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-

28. Fly America Act of 1974
The Applicant must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942.

29. Hotel and Motel Fire Safety Act of 1990
in accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.

30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.

31. Patents and Intellectual Property Rights
Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the government- wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

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35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175- 175c.

36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seals), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

37. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

38. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials The Applicant must comply with the "Build America, Buy America" Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:
(a) All iron and steel used in the project are produced in the United States - this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States,
(b) All manufactured products used in the project are produced in the United States - this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and
(c) All construction materials are manufactured in the United States - this means that all manufacturing processes for the construction material occurred in the United States.

The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project.

Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.

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On July 1, 2022, OMB approved FEMA's General Applicability Public Interest Waiver of the BABAA requirements to be effective for a period of six months, through January 1, 2023. Applicants will not be required to follow the BABAA requirements for FEMA awards made, and any other funding FEMA obligates, during this waiver period. For any new awards FEMA makes after January 1, 2023, as well as new funding FEMA obligates to existing awards or through renewal awards where the new funding is obligated after January 1, 2023, Applicants will be required to follow the BABAA requirements unless another waiver is requested and approved.

IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the Department of Homeland Security Standard Terms and Conditions 2022, Version 3, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs-standard- terms-and-conditions.

ASSURANCES REGARDING SAN BERNARDINO COUNTY FOR POST AWARD

39. Subrecipient shall submit (to OES/Grants Administration) a copy of their procurement policies with their application. Subrecipient shall adhere to its own documented procurement procedures provided that the procurements conform to applicable federal law and standards identified in 2 CFR. 200.318 through 200.326. If the subrecipient's procurement procedures overlap local, state and federal policies, the subrecipient must follow procedures that allows them to be in compliance with all applicable layers (often referred to as the most restrictive standard).

40. Subrecipient shall attach Request for Proposals, bid advertisements, and/or photocopies of valid quotes from qualified vendors, etc. to Reimbursement Requests when procurement policies require such procedures in the purchasing of grant equipment. Valid quotes must be obtained prior to the purchase date. Quotes obtained after the date of purchase will not be considered valid. Subrecipient shall take and keep on file color photographs of each equipment item/lot purchased with EMPG funds at the time of acquisition and make available upon notice during any said OES inventories. Subrecipient is also required to attach color copies to the Reimbursement Request of the color photographs of each equipment item/lot purchased with EMPG funds

41. Subrecipient will not make any award or permit any award (sub-grant or contract) to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, "Debarment and Suspension". Suspended or debarred suppliers can be located on SAM.gov | Home

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42. A copy of the search results must be included with applicable reimbursement requests. Please note that the absence of a party's name at the above website does not mean that the party has been debarred. Many suppliers are not registered in the SAM system. Subrecipient need only to verify that suppliers receiving grant funds are not debarred or suspended. Subrecipient should search for the company name and the owner's name to ensure that no supplier participants are debarred.

43. Subrecipient must maintain all payment documents and procurement records for grant purchases/expenditures for three (3) years after the close of the grant, which occurs when the California Office of Emergency Services (CalOES) has filed the final report. Subrecipient must notify County Grants Administration prior to purging or destroying any and all supporting documentation for the EMPG grant program, including expense related documents.

44. Subrecipient shall immediately report to (OES/Grants Administration) all damaged, lost or stolen equipment/property that is purchased with grant funds per 2 CFR § 200.313. Subrecipient must be complete and return the attached "Damaged, Lost, or Stolen Report (DLSR) Form" to OES/Grants Administration for reporting to CalOES

45. It shall be the responsibility of the Subrecipient to track and maintain all equipment on a generally accepted accounting system. Subrecipient shall record equipment at the time of acquisition and/or print equipment records upon request should OES/Grants Administration request periodic progress reports on the location and condition of grant purchased equipment to forward to Cal OES when necessary.

46. Contract provisions: A subrecipient's contract must contain provisions as noted in Appendix Il to Part 200, Title 2 of the Code of Federal Regulations - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.

47. Subrecipient is expected to submit Functional Timesheets" and a Personnel Activity Report (PAR) for any employee funded by federal grants which reflects all hours worked for the pay period charged to the grant with grant hours reflected separately. Subrecipient must maintain time and effort reporting, and document the time they spend working on the grant's objectives. Documentation must reflect "actual" time spent on the grant by the employee with the acknowledgement of supervision (2 CFR 200.430).

48. PARs and Functional Timesheets must display all hours worked by the employee being charged to the grant, not just the hours charged to the grant activity. Grant hours must be separated from other hours in accordance with 2 CFR. 200.430. Salaries and wages used in meeting cost sharing or matching requirements must be supported in the same manner as those claimed as allowable costs under federal awards.

49. Signing the certification means that the employee DID NOT spend any time on any other grant direct or indirect) or on agency activities unrelated to the grant. Note that it is our understanding that anyone who is 100% funded is automatically audited. Salary costs that are not accurately and properly documented are "unallowable costs" and will not be reimbursed. If you have been reimbursed for salary that was not properly recorded and supported, the State or Federal Governments may require your agency to pay back any "unallowable costs."

50. Subrecipient will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program.

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Initials:

FY2022 Emergency Management Performance Grant Program Assurances Updated 10/18/22
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant:
hs-.

Signature of Authorized Agent:_
Printed Name of Authorized Agent: Wes Simmons
Title: Chief of Police Date: 11.29-22
The Undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the County. The undersigned is the appropriate contact for all notices and documents to be provided under this agreement.

San Bernardino County
Signature of Authorized Agent:

Printed Name of Authorized Agent: Daniel Muñoz
Title: Deputy Executive Officer Date:

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Initials:

Attachment B
FY2022 Emergency Management
Performance Grant (EMPG)
CFDA 97.042
San Bernardino County
Operational Area
Subrecipient Application Workbook

SAN BERNARDINO
COUNTY
Funding Provided by the
California Governor's Office of Emergency Services
(Cal OES)
Through Funding Distributed by
The United States Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

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FY2022 EMPG - Subrecipient Application Workbook

PROGRAM OVERVIEW
Eligibility
The County and the 24 Cities and Towns with Emergency Operations Centers (EOCs) who are active signatories on the County's Operational Area Coordinating Council (ACC) Agreement are eligible to receive Emergency Management Performance Grant (EMPG) funding.

The Fiscal Year 2022 (FY22) EMPG allocation for the San Bernardino County Operational Area is $685,313, with an allowable 5% allocation for Management and Administration.

Distribution of Funds
The EMPG funds are distributed to the 24 Cities and Towns (Subrecipients) and the County, as members of the San Bernardino County Operational Area (OA). Each subrecipient is allocated a $13,000 base, with the remainder of the grant distributed on a per capita basis to each eligible subrecipient. The per capita calculations are based on 2022 California Department of Finance Demographic Research Unit E-1 table which can be found at Estimates-E1 | Department of Finance (ca.gov).

Use of Funds
The purpose of the FY22 EMPG is to support comprehensive emergency management programs at the local level and to encourage the improvement of prevention, protection, mitigation, response, and recovery capabilities for all hazards. Funds provided under the EMPG program must be used to support local emergency management program activities that contribute to the State's Goals/Objectives, and San Bernardino County Operational Area's capability to prevent, prepare for, mitigate against, respond to and recover from emergencies and disasters, whether natural or man-made.

Application Deadline
To be considered for participation in the FY22 EMPG Program, submit the completed application documents to the Grants Unit no later than 5:00 pm Wednesday, November 30,2022. Applications may be submitted electronically (with signatures) to [email protected]_or mailed to:

San Bernardino County Office of Emergency Services
C/O: ICEMA
Attn: Tina Sutera
1425 South D Street
San Bernardino, CA 92415-0060
Program Performance Period
The FY22 EMPG has a 24-month performance period (July 1, 2022 to June 30, 2024). In order to ensure that all funds are fully expended, subrecipients must complete all projects by March 31, 2024.

Minimum Eligibility Requirements
• Be a signatory to the Operational Area Coordinating Council (ACC) Agreement • Have a designated Emergency Management Program Manager for oversight of subrecipient's program.
• Meet requirements of the grant program as detailed in the Notice of Funding Opportunity (NOFO) and the Cal OES State Supplement to the NOFO. • Be able to meet the matching requirement of the grant. The grant requires a dollar-for- dollar match to receive funding. The match can be hard cash (equipment salary, benefits, etc.) or in kind (3rd party contribution must be pre-approved by Cal OES) or a

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FY2022 EMPG - Subrecipient Application Workbook
combination thereof. Matching costs must be allowable under the grant program, must be associated with the grant project, and must be identified in the grant application of the subrecipient. Match certification is required from the subrecipient's Financial Officer (refer to 2 CFR 200.306 for specific details).
• Comply with grant monitoring and record retention requirements for property, programmatic and financial records in accordance with state and federal guidelines.
• Comply with all Federal Regulations as stated in 2 CFR 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and other Federal Regulations as follows: eCR:: 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• Administrative Requirements: 2 CFR 200 Subparts A - D • Cost Principles: 2 CFR 200 Subpart E
• Single Audit Requirements: 2 CFR 200 Subpart F
• Equal Opportunity Employer and Drug-Free Workplace Provisions: 2 CFR 200, Appendix II, 28 CFR Part 83, and 41 U.S.C. § 701 et seq.

Federal Funding and Transparency Reporting: Federal Funding Accountability and Transparency Act of 2006 and 2 CFR §170.32
Requirements for Continuing Eligibility During the Grant Year • Comply with the minimum eligibility requirements as stated above. • Comply with all assurances and certifications submitted with the FY22 EMPG application and all program requirements.
• Maintain financial management systems that support subaward activities in accordance with 2 CFR 200.302.
• Submit all subaward-related paperwork including: Performance Reports, Reimbursement Requests, Modification Requests, and Amendments by the identified due dates set forth to meet State and Federal grant deadlines. Failure to submit Performance Reports may result in the de-obligation of grant funds.
• De-obligate unexpended subaward funds to County Grants Unit after all work has been completed and reimbursements have been disbursed
• Maintain property, programmatic, and financial records in accordance with the 2 CFR 200.334 Subpart D - Retention Requirements for Records. • Complete all EMPG requirements associated with federal and state objectives, including but not limited to, staff training and exercises.
• Comply with:
2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards which supersedes all inconsistent provisions found in other administrative requirements, program manuals, handbooks, and other non-regulatory materials (see 2 CFR. 200.104).

FEMA Grant Programs Directorate (GPD) Policies
FY22 EMPG Program Notice of Funding Opportunity (NOFO) and the FEMA Preparedness Grants Manual.

FY22 EMPG California Supplement to the NOFO, provided by Cal OES.

Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended audit requirements in 2 CFR 200 Subpart F - Audit Requirements.

California Emergency Services Act, Chapter 7 of Division 1 of Title 2 of the Government Code - which provides the legal basis for Emergency Management activities in California.

Government Code Section 8607 described in the Standardized Emergency Management System.

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FY2022 EMPG - Subrecipient Application Workbook
• Subrecipients are responsible for costs incurred to comply with FEMA's Environmental Planning and Historic Preservation (EHP) requirements. This includes, but is not limited to, California Historical Resources Information System (CHRIS) reports; when required, as per FEMA Grant Programs Directorate Information Bulletin No. 404.

MATCH REQUIREMENTS
The FY22 EMPG Program requires a dollar-for-dollar match, which can be in cash or in-kind.

To meet matching requirements, the subrecipient's contributions must be reasonable, allowable, allocable, and necessary under the grant program and must comply with all Federal requirements and regulations (refer to 2 C.F.R. 200.306 for details).

Example: If a project has an allocation of $15,000, then the Match is $15,000, the total project budget is $30,000. Documentation for allocation and match costs must be provided to receive full reimbursement.

Two Types of Match for EMPG
A. Cash Match: (hard match) includes non-federal cash spent for project related costs during the performance period of the grant.

1. Example: Using personnel costs from EMPG activity or equipment purchased for the EOC.

B. In-kind Match: (soft match) includes, but is not limited to, the valuation of donated services or third-party contributions within the Performance Period.

Prior approval must be obtained by Cal OES. FEMA's approval may also be required.

1. Example: A CERT volunteer donates his/her time. The hours for services provided can be valued using an established rate of an equivalent classification that would normally provide the same services.

For equipment market value, at the time of donation, the donated equipment may be counted towards the match (a fair market appraisal must be obtained by subrecipient).

II. Federal funds cannot be matched with other Federal funds. For example, State Homeland Security Grant funds cannot be used to match EMPG funds.

TRAINING REQUIREMENTS
All EMPG funded personnel (including those positions that are partially funded by EMPG), as well as personnel whose salaries are used as a match, must complete and have recorded proof of the eleven (11) required National Incident Management System (NIMS) and FEMA Professional Development Trainings. Click this link to access IS Study Course list - Emergency Management Institute - Independent Study (IS) | Course List (fema.gov) NIMS required training (any version):
• IS 100
• IS 200
• IS 700
• IS 800
FEMA Professional Development Series (PDS) required training (updated versions in red font must be completed):
• IS120.c

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FY2022 EMPG - Subrecipient Application Workbook
• IS230.e
• IS235.c
IS240.c
IS241.c
IS242.c
IS244.b

EXERCISE REQUIREMENTS
All EMPG-funded personnel, including M&A staff and any staff being used for the match requirement, must participate in no less than two exercises in the 24-month period of performance. Exercises must meet the following criteria:
• Link to one of the EMPG priorities as detailed in the grant guides and strategy goals. • Participate on any level.
• Complete exercise requirement within the subrecipient performance period.

ELIGIBLE ACTIVITIES (see Attachment N- Homeland Security Strategy Goals) Refer to the FEMA Preparedness Grants Manual for specific detail regarding eligible activities.

PLANNING

1. Planning efforts should span all five mission areas of the National Preparedness Goal.

Activities should be linked to achieving goals and objectives outlined by Cal OES.

2. The EMPG Program Work Plan should provide a baseline for determining potential threats and hazards, required capabilities, required resources, and establish a framework for roles and responsibilities.

3. Planning efforts should demonstrate the engagement of the whole community in the development of a strategic, operational, and/or community-based approach to Preparedness.

4. Subrecipients using personnel costs for planning activities must comply with the training and professional development requirement stipulated above to qualify for EMPG funding and reimbursement. (11 NIMS & FEMA Courses and 2 exercises within 24-month period).

Personnel whose salaries are used to meet the match requirement for Planning activities, must also comply with the training and professional development requirement.

ORGANIZATION

1. Per the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (Public Law 93-288), as amended, (42 U.S.C. 5121-5207), EMPG Program funds may be used for all-hazards emergency management operations, staffing, and other day-to-day activities in support of emergency management, including hazard mitigations staffing of the State Hazard Mitigation Officer (SHMO) position, and staffing Community Emergency Response Team (CERT) and Citizen Corps positions at the state and local levels in order to promote whole community engagement in all phases of emergency management and across the mission areas.

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FY2022 EMPG - Subrecipient Application Workbook

2. Proposed staffing activities should be linked to achieving goals and objectives outlined by Cal OES (Attachment N).

Subrecipients planning to use personnel to do an Organization project must comply with the training and protessional development requirement stipulated above to qualify for EMPG funding and reimbursement. (11 NIMS & FEMA Courses and 2 exercises within the 24-month period). Personnel whose salaries are used to meet the match requirement for Organization activities must also comply with the training and professional development requirement.

4. Copies of FEMA NIMS/ICS Certificates and documentation proving completion of two exercises is due prior to requesting reimbursement.

EQUIPMENT

1. Allowable equipment categories for FY22 EMPG can be found at https://www.fema.gov/grants/guidance-tools/authorized-equipment-list. Check the FEMA Related Grant Programs and make sure the equipment is allowable under the Emergency Management Performance Grant. Print a copy at time of application due to various changes in versions of the AEL list.

2. The select allowable equipment includes equipment from the following AEL categories:
• Personal Protective Equipment (Category 1)
• Information Technology (Category 4)
• Cyber Security Enhancement Equipment (Category 5)
• Interoperable Communications Equipment (Category 6)
• Detection Equipment (Category 7)
• Power Equipment (Category 10)
• CBRNE Reference Materials (Category 11)
• CBRNE Incident Response Vehicles (Category 12)
• Physical Security Enhancement Equipment (Category 14) • CBRNE Logistical Support Equipment (Category 19)
• Other Authorized Equipment (Category 21)
• General-Purpose Vehicles (If carrying out responsibilities of EMPG program) • Subrecipients using FY22 EMPG Program funds to support emergency communication activities must comply with the FY2022 SAFECOM Guidance on Emergency Communication Grants. The SAFECOM guidance can be found at: EY 2022 SAFECOM Guidance on Emergency Communications Grants (cisa.gov)
Subrecipients purchasing/installing equipment subject to the Environmental Planning and Historic Preservation (EHP) requirement must complete and submit the required FEMA EHP Screening Form to the OES Grants Unit for Cal OES and FEMA approval prior to the installation of equipment.

Note: This includes any equipment being installed, which must be completed during the grant performance period. Installation of grant funded equipment prior to EHP approval will not be reimbursed. • Certain types of Controlled Equipment, such as Unmanned Aerial Vehicles (drones) are allowable. Restrictions regarding Controlled Equipment went into

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FY2022 EMPG - Subrecipient Application Workbook
effect on October 1, 2015, and are applicable to the EMPG Program. On February 16, 2016, FEMA released an Information Bulletin (IB) on the topic entitled Information Bulletin 407: Use of Grant Funds for Controlled Equipment." (Updated IB 407a) IB 407a provides details on the process and requirements for requesting controlled equipment. EMPG subrecipients seeking acquisition of controlled equipment using EMPG funds must complete FEMA Form 087-0-0-1:

Controlled Equipment Request and submit it to their Cal OES EMPG Program Specialist for review, consideration, and potential approval. Refer to IB 407 for the complete Controlled Equipment List, information regarding the Controlled Equipment Request Form, and a description of the specific requirements for acquiring controlled equipment with DHS/FEMA grant funds.

In order to purchase Controlled Equipment, subrecipients are required to have written policies and protocols in place prior to acquisition as outlined in IB 407a.

All Controlled Equipment requests are due to the County Grants Unit no later than January 10, 2023.

Note: Acquisition of the controlled equipment may NOT occur PRIOR to the subrecipient receiving a FEMA Grants Program Directorate (GPD) approval from their Cal OES EMPG Program Specialist, as well as satisfying all other controlled equipment associated requirements and certifications. Failure to comply may result in disallowance of costs, increased monitoring, and termination of subaward.

TRAINING

1. EMPG Program funds may be used for a range of emergency management-related training activities to enhance the capabilities of State and local emergency management personnel through the establishment, support, conduct, and attendance of training.

Training activities should align to a current, Multi-Year IPP developed through an annual IPPW and build from training gaps identified in the THIRA/SPR process. A training feedback number must be requested 60 days prior to any training activities.

2. Additional types of training or training related activities include, but are not limited to, the following:
• Developing/enhancing systems to monitor training programs. • Conducting all hazards emergency management training. • Attending Emergency Management Institute (EMI) training or delivering EMI train-the-trainer courses.
• Attending other FEMA-approved emergency management training. • State-approved, locally-sponsored CERT training.

Mass evacuation training at local, state, and tribal levels.

3. Allowable training-related costs include the following (see NOFO and FEMA Preparedness Grants Manual for specific details):
• Funds Used to Develop, Deliver, and Evaluate Training. • Overtime and Backfill.
• Travel.
• Hiring of Full or Part-Time Staff or Contractors/Consultants. • Certification/Recertification of Instructors.

EXERCISES

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FY2022 EMPG - Subrecipient Application Workbook
Exercises conducted with grant funds should test and evaluate performance towards meeting capability targets, established through the development of a jurisdiction's THIRA for the core capabilities needed to address their greatest risks. Exercise priorities should align to a current, Multi-Year IPP developed through an annual IPPW.

2. Allowable exercise-related costs include (see NOFO and FEMA Preparedness Grants Manual for specific details):
• Funds Used to Design, Develop, Conduct and Evaluate an Exercise • Hiring of Full or Part-Time Staff or Contractors/Consultants Overtime and Backfill
• Travel
• Supplies
• Implementation of HSEEP

3. Outdoor exercises require a FEMA approved EHP prior to the exercise.

UNALLOWABLE COSTS
• Firearms, ammunition, grenade launchers, bayonets, or weaponized aircraft, vessels, or vehicles of any kind with weapons installed.
• Expenditures for weapons systems and ammunition
• Ammunitions
• Costs to support the hiring of sworn public safety officers for the purposes of tultilling traditional public duties or to supplant traditional public safety positions and responsibilities.
• Activities unrelated to the completion and implementation of the EMPG Program.

REPORTING REQUIREMENTS
On a quarterly basis (July - September, October - December, January - March, April - June) the sub-grantee will submit the following to the OES Grants Unit:

A Mandatory Quarterly Performance Report reflecting work accomplished according to the jurisdiction's narrative and work plan. The report should reflect how your project addressed the National Preparedness Goal (NG). Report must also include status on FEMA's training and exercise requirements. Updated Performance Report Templates will be included in the Authorization to Spend packet.

MANDATORY Quarterly Report Schedule*:

Year One:
1s* Quarter (7/1/22 - 9/30/22) N/A
2nd Quarter (10/1/22 - 12/31/22) N/A
3r Quarter (1/1/23 - 3/31/23) Due no later than Monday, April 4, 2023 4*h Quarter (4/1/23 - 6/30/23) Due no later than Tues, July 5, 2023 Year Two:

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FY2022 EMPG - Subrecipient Application Workbook
5t Quarter (7/1/23 - 9/30/23) Due no later than Monday, October 3, 2023 6" Quarter (10/1/23 - 12/31/23) Due no later than Monday, January 2, 2024 7* Quarter (1/1/24 - 3/31/24) Due no later than Monday, April 9, 2024 8° Quarter (4/1/24 - 6/30/24) N/A
*Funding may be withheld if performance standards are not completed.

As stated in the FY2022 Emergency Management Performance Grant - Subrecipient Assurances, "[Subrecipients] will comply with all applicable requirements of all other -ederal laws, executive orders
this iralas, e Federal Notice of Futions and policies roy and her seeme to the NOFO.

Quarterly reporting on project status is mandatory. Funds will be de-obligated and returned to San Bernardino County OES after two (2) missed Performance Report submittals in the first year of the Performance Period. No allowances are permitted for missed Performance Report submittals in the second year of the performance period, and funds will be de-obligated by October 30, 2023 if the 5" quarter report is not received Modifications
All project modifications and/or adjustments to quantities or costs must be pre-approved by Cal VEs prior to tunds being expended. Modification requests are allowable once per quarter until January 2, 2024. Please contact the Grants Unit for the required modification form. Do not expend funds on a modified project until approval notification is received.

How to Apply
In order to apply for the FY22 EMPG funding, the following documents, forms, and worksheets must be completed and submitted to the San Bernardino County OES Grants Unit by no later than 5:00 pm, Wednesday, November 30, 2022:
• Complete, sign and submit the below documents by the application deadline:

FY 2022 EMPG Subrecipient Agreement/Assurances (Attachment A) • FY 2022 EMPG Subrecipient Application Workbook Certification (Attachment B) FY 2022 EMPG Application Certification (Attachment C)
FY 2022 EMPG Grant: Designation of Authorized Agents (Attachment D) FY 2022 Match Certification (Attachment E)
FY 2022 Budget Summary (Attachment F)
FY 2022 Project Narratives and Workplan (Attachment G)
FY 2022 Detail Project Worksheets (Attachment H1-6)
FY 2022 Cal OES Certification Regarding Lobbying (Attachment I) Grants Management Assessment Form (Attachment J
FFATA - Financial Disclosure Form (Attachment K)
Copy of jurisdiction's 2021 Single Audit or Annual Financial Report.

Copy of registration in SAM. gov with jurisdiction's Unique Entity Identifier (UEI#), formerly known as DUNS#.

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FY2022 EMPG - Subrecipient Application Workbook
Please submit application via the following steps:

1. Email electronic versions of the application with Authorized Agent signatures to:
[email protected] by 5 p.m. Wednesday, November 30, 2022.

2. Original application documents with Authorized Agent signatures can be mailed to:

San Bernardino County Office of Emergency Services
C/O: ICEMA
Attn: Tina Sutera
1425 S. "D" Street
San Bernardino, CA 92415-0060
Keep a copy of the full application for your records.

SAN BERNARDINO COUNTY EMPG PROGRAM CONTACTS
Tina Sutera, Grants Unit Staff Analyst
E-mail: [email protected]
Phone: (909) 388-5832
Daniel Munoz, Deputy Executive Officer
E-mail: [email protected]
Phone: (909) 388-5823
~ PROCEED TO CERTIFICATION AND ACKNOWLEDGEMENT ON PAGE 11~

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FY2022 EMPG - Subrecipient Application Workbook

SAN BERNARDINO COUNTY OPERATIONAL AREA
FY2022 EMERGENCY MANAGEMENT PERFORMANCE GRANT
Application Workbook Certification
1, Wes Simmons _as the Authorized Agent
for City of Chino JURISDICTION,
certify that our jurisdiction has read and acknowledges the Emergency Management Performance Grant (EMPG) Program guidelines specified in the document hereof. 2 11•29.2022
Authorized Agent Signature Date
Wes Simmons
Print Name
In ful 1/9/2022
roiect Manager Sianatur Date
Denise School
Print Name

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Attachment C

SAN BERNARDINO COUNTY OPERATIONAL AREA
FY2022 EMERGENCY MANAGEMENT PERFORMANCE GRANT

APPLICATION CERTIFICATION
APPLICANT NAME (Jurisdiction & Address):

City of Chino - Chino Police Department | 5450 Guardian Way, Chino, CA 91710 REQUIREMENTS CHECKLIST:

To be eligible to apply for the FY22 EMPG you must:
• Be a signatory to the OA OACC Agreement (all 24 cities/towns already meet the requirement). • Must be able to meet EMPG grant matching requirements.

To apply for the FY22 EMPG, Complete and/or sign and submit all of the following documents:

Attachment A Subrecipient Agreement/Assurances
Attachment B Subrecipient Application Workbook
Attachment C Application Certification (this page)
Attachment D Grant Designation of Authorized Agents
Attachment E Match Certification Form
Attachment F Budget Summary Form
Attachment G Project Narrative and Work Plan (Projects must align with Cal OES Strategy Goals - Attachment N)
Attachments H1-6 Project Worksheets - for each Category requested to be funded Attachment l Cal OES Certification Regarding Lobbying
Attachment J Cal OES Subrecipient Grants Management Assessment Attachment K FFATA - Financial Disclosure
In addition to the above documents, please submit the following:

Fiscal Year 2021 Single Audit - If Federal Expenditures are less than $750,000 in the last year, please submit the latest Comprehensive Annual Financial Report (CAFR).

Copy of SAM.gov Registration - Jurisdiction must have an active Unique Entity Identifier number (UEl#), formerly DUNS number. Please print out a copy of the registration verification and submit with the application packet.

CERTIFICATION: This application, together with the attachments constitutes the annual work pan for the Emergency Management Program of the applicant listed above. The undersigned certifies that all grant requirements have been met and agree to exert their best efforts to accomplish all activities listed in the Work Plan and Progress Reports.

Denise School, Emergency Services Coordinator
11/17/2022
Name of Emergency Manager or Authorized Official Signature Date

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Attachment D

SAN BERNARDINO COUNTY OPERATIONAL AREA
FY2022 EMPG

DESIGNATION OF AUTHORIZED AGENTS
APPLICANT NAME (Jurisdiction): City of Chino - Chino Police Department Employer Identification Number (EIN): 95-6002748
UEl Number (Formerly DUNS): RGVNGHJR3NV5

EMERGENCY MANAGEMENT PROGRAM MANAGER
NAME Denise School
Mailing Address Chino Police Department | 5450 Guardian Way, Chino, CA 91710 Phone Number (909) 334-3192
Fax Number (909) 334-3249
E-mail Address [email protected]

FINANCIAL OFFICER
NAME Rob Burns
Mailing Address City of Chino |13220 Central Avenue, Chino, CA 91710 Phone Number (909) 334-3341
Fax Number (909) 334-3721
E-mail Address [email protected]
AUTHORIZED SIGNATORY #1
NAME Wes Simmons
Title Chief of Police
Mailing Address Chino Police Department | 5450 Guardian Way, Chino, CA 91710 Phone Number (909) 334-3099
Fax Number (909) 334-3249
E-mail Address [email protected]
Signature Ons
AUTHORIZED SIGNATORY #2
NAME Kevin Mensen
Title Captain
Official Mailing Address Chino Police Department | 5450 Guardian Way, Chino, CA 91710 Daytime Phone Number (909) 334-3093
Fax Number (909) 334-3249
E-mail Address [email protected]
Signature
Attachment E

SAN BERNARDINO OPERATIONAL AREA
FY2022 EMERGENCY MANAGEMENT PERFORMANCE GRANT

MATCH CERTIFICATION
1, Rob Burns, Financial Officer for City of Chino, certify that our jurisdiction will meet the 50/50 match requirement as defined* in the Emergency Management Performance Grant Guidance Wes Simmons/ 11.28.22
Authorized Official Name & Signature Date
Rob Burns Not Boun 11/28/22
Financial Officer Name & Signature Date
*The grant is awarded on a dollar-for-dollar match basis. This means that the jurisdiction is required to contribute the same amount of hard (Cash) or in-kind (Services) match as a minimum to the amount of the funding received from the FY2022 EMPG Grant. Please see page 4 of the Application Workbook (Attachment B) or the FY2022 EMPG Match Guidance (Attachment O) for additional match information.

Attachment F
FY2022 EMERGENCY MANAGEMENT PERFORMANCE GRANT

BUDGET SUMMARY
Expense Type Requested Amount
Equipment Expenses (complete ATTACHMENT H-1
& ATTACHMENT G, submit with application) $24,609
Exercise Expenses (complete ATTACHMENT H-2 &
ATTACHMENT G, submit with application)
***Complete Personnel/Contractor Expenses
Sheet if necessary (ATTACHMENT H-6) $
Training Expenses (complete ATTACHMENT H-3 8
ATTACHMENT G, submit with application)
***Complete Personnel/Contractor Expenses
Sheet if necessary (ATTACHMENT H-6) $
Organization Expenses (complete ATTACHMENT
H-4, & ATTACHMENT G, submit with application)
***Complete Personnel/Contractor Expenses
(complete ATTACHMENT H-6)
Planning Expenses (complete ATTACHMENT H-5, &
ATTACHMENT G, submit with application)
application)
***Complete Personnel/Consultant Expenses
Sheet (ATTACHMENT H-6) $
Total Emergency Management Budget (a) $

FUNDING AVAILABLE TO MEET DOLLAR FOR
DOLLAR MATCH (b) ~ see Attachment E for Match
Certification $24,609
TOTAL EMPG ESTIMATED EXPENSES (a + b) $49,218
Prepared By:

Denise School 11/17/2072
Print Name Date
Attachment G
NOTE: Complete a separate Project Narrative and Work Plan for each proposed project Applicant (Jurisdiction's Name): City of Chino - Chino Police Department Project Title: EOC Laptops
AEL No(s).: 04HW-01-INHW
State Strategy Goal and Objective Supported by the Project:

Indicate the State Priority Supported by the Project (Select All That Apply):

1. Information Management 6. Emergency Responder Credentialing

2. Care and Sheltering Planning

3. Alert and Warning 8. Exercises
rl 4. Special Needs 9. Regional Catastrophic Planning
ГІ 5. Mass Evacuation 10. COOP and COG Planning
Please answer the following questions:

1. Provide a brief description (maximum 2 paragraphs) of the proposed project and how it supports the State priority.

The City of Chino's would like to use EMPG funding to purchase laptops for its Emergency Operations Center (EOC). The City of Chino's EOC is a warm EOC and therefore laptops are used because they are portable and easily stored for safe keeping. To maintain a constant state of readiness and be operational during a disaster, ten (10) laptops have been identified as needing to be replaced due to their age.

Laptops are vital pieces of EOC equipment that are used to support and assist with coordination efforts during a disaster. Laptops for the EOC supports the State's Information Management priority by allowing for critical information to be organized and shared in a timely manner among the field, EOC responders, and the City's stakeholders. It also supports the State's Alert and Warning priority because the City of Chino can utilize the laptops to access Chino Notify, the City's emergency mass notification platform (Everbridge), to send out alerts and warnings to the affected community as well as use it to post on the City's website and social media accounts.

2. Provide a detailed description on how you plan to manage your proposed project.

The project will be managed by the City of Chino's Emergency Services Coordinator. Upon notification of the award approval, the Emergency Services Coordinator will ask the Chino City Council to authorize appropriation of the award amount from unappropriated reserves of the General Fund and establish a project revenue and expenditure budget for the project. Following Council approval, the laptops will be purchased and request for reimbursement will be submitted to San Bernardino County Office of Emergency Services.

3. Provide a detailed description on how you plan to meet and account for the required dollar for dollar cost-match of the proposed project.

The City of Chino will account for the 50/50 cost-match of with an in-kind match, utilizing the salary of the full-time Emergency Services Coordinator. The primary duty of the Emergency Services Coordinator is to serve as the City's Emergency Manager. A Personnel Activity Report will be submitted with the reimbursement request detailing the weekly activities of this employee.

Page 1 of 3 ends

Attachment G

4. Provide a performance timeline for your proposed project. Make sure that the timeline you are proposing is "reasonable". • List three to four milestones for your project and when you expect to achieve them during the grant Period of Performance.
• Upon approval of projects, City Council will approve the acceptance of the grant (March or April 2023)
• Laptops will be purchased (April or May 2023)
• Request for reimbursement (June 2023)

5. Training Data Table (Indicate date course was taken by employee. Attach copy of certification).

Important Note to Remember: Program funded personnel and personnel providing a salary match, must complete the required courses listed below prior to requesting grant reimbursement.

NIMS REQUIRED COURSES
Aligned to
Multi-Year
Training
EMPG Funded Employee (Yes or
Name IS 100 IS 200 IS 700 IS 800 No)
Denise School 8/4/15 8/5/15 8/5/15 8/6/15 Yes

FEMA PROFESSIONAL DEVELOPMENT SERIES
Training
EMPG Funded (Yes or
Employee Name IS 120.0 IS 230.e IS 235.c IS 240.c IS 241.b IS 242.b IS 244.b No) Denise School 5/2/18 8/11/21 4/21/16 2/9/22 2/9/22 2/9/22 4/21/16 Yes

Page 2 of 3 ends

Attachment G

6. Exercise Requirement (indicates the name of the exercise, location, and date the subrecipient plans to attend or host the event). Important Note to Remember: To qualify for 2022 EMPG grant funding, the program funded personnel, as well as personnel providing salary match, must participate in at least two (2) exercises from July 1, 2022 to June 30, 2024(24-month period). Response to real world events will not fulfill exercise requirements.

Exercise Date
Discussion- Operations-
EMPG Based
Based
Funded Name of Name of Host Exercise
Exercise
Employee Exercise and Location (Seminar, AAR & IP
Workshop, (Drill, Will Be
Name TX or Functional, 1st 3rd 4th Submitted
Game) Full-Scale)
Qtr. 2nd Qtr. Qtr. Qtr.

Colony No
HS ASI
Functional
Denise EOC
School Exercise Ontario, CA Functional | 8/8/22
West End No
Denise EOC
School Exercise Ontario Functional 12/8/22
Please check the appropriate box:
• Our agency currently has spending authority for the requested funds.

Our agency does not currently have spending authority for the requested funds. Please explain below:

Upon notification of the award approval, the Emergency Services Coordinator will ask the Chino City Council to authorize the appropriation of the award amount from unappropriated reserves of the General Fund and establish a project revenue and expenditure budget for the project.

Page 3 of 3 ends

Attachment G
NOTE: Complete a separate Project Narrative and Work Plan for each proposed project Applicant (Jurisdiction's Name): City of Chino - Chino Police Department Project Title: Interactive Whiteboard
AEL No(s).: 04HW-01-INHW
State Strategy Goal and Objective Supported by the Project:

Indicate the State Priority Supported by the Project (Select All That Apply):

1. Information Management 6. Emergency Responder Credentialing

2. Care and Sheltering 7.

Alert and Warning 8.

4. Special Needs 9. Regional Catastrophic Planning
ГТ 5. Mass Evacuation 10. COOP and COG Planning
Please answer the following questions:

1. Provide a brief description (maximum 2 paragraphs) of the proposed project and how it supports the State priority.

The City of Chino's would like to use EMPG funding to purchase an interactive whiteboard to be used in the EOC. The interactive whiteboard will serve as a vital piece of EOC equipment that will be used to support and assist with coordination efforts during a disaster. It will increase the capacity to communicate and collaborate virtually and in-person. The interactive whiteboard will be equipped with a web camera that will allow for virtual conference calls/meetings with internal and external partners during a disaster. The interactive whiteboard for the EOC supports the State's Information Management priority by allowing for critical information to be organized and shared in a timely manner among the field, EOC responders, and the City's stakeholders.

2. Provide a detailed description on how you plan to manage your proposed project.

The project will be managed by the City of Chino's Emergency Services Coordinator. Upon notification of the award approval, the Emergency Services Coordinator will ask the Chino City Council to authorize appropriation of the award amount from unappropriated reserves of the General Fund and establish a project revenue and expenditure budget for the project. Following Council approval, the interactive whiteboard will be purchased and request for reimbursement will be submitted to San Bernardino County Office of Emergency Services.

3. Provide a detailed description on how you plan to meet and account for the required dollar for dollar cost-match of the proposed project.

4. Provide a performance timeline for your proposed project. Make sure that the timeline you are proposing is "reasonable". List three to four milestones for your project and when you expect to achieve them during the grant Period of Performance.

Upon approval of projects, City Council will approve the acceptance of the grant (March or April 2023)
• Interactive whiteboard will be purchased (April or May 2023)

Page 1 of 3 ends

Attachment G
• Request for reimbursement (June 2023)

5. Training Data Table (Indicate date course was taken by employee. Attach copy of certification). nportant Note to Remember: Program funded personnel and personnel providing a salar natch, must complete the required courses listed below prior to requesting gran reimbursement.

NIMS REQUIRED COURSES
Aligned to
Multi-Year
Training
EMPG Funded Employee (Yes or
Name IS 100 IS 200 IS 700 IS 800 No)
Denise School 8/4/15 8/5/15 8/5/15 8/6/15 Yes

FEMA PROFESSIONAL DEVELOPMENT SERIES
Aligned
to Multi-
Year
Training
EMPG Funded (Yes or
Employee Name IS 120.c IS 230.e IS235.0 IS 240.c IS 241.b IS 242.b IS 244. b No) Denise School 5/2/18 8/11/21 4/21/16 2/9/22 2/9/22 2/9/22 4/21/16 Yes

6. Exercise Requirement (indicates the name of the exercise, location, and date the subrecipient plans to attend or host the event). Important Note to Remember: To qualify for 2022 EMPG grant funding, the program funded personnel, as well as personnel providing salary match, must participate in at least two (2) exercises from July 1, 2022 to June 30, 2024 (24-month period). Response to real world events will not fulfill exercise requirements.

Exercise Date
Discussion- Operations-
EMPG Based
Exercise Based
Funded Name of Name of Host Exercise AAR & IP
(Seminar,
Employee Exercise and Location (Drill, Will Be
Workshop, Functional,
Name TTX or 1st 3rd 4th Submitted
Full-Scale) Qtr. Qtr.

Game) 2nd Qtr. Qtr.

Colony No
HS ASI
Functional
Denise EOC
School Exercise Ontario, CA Functional 8/8/22
West End No
Denise EOC
School Exercise Ontario Functional / 12/8/22

Page 2 of 3 ends

Attachment G
Please check the appropriate box:

Our agency currently has spending authority for the requested funds.

Our agency does not currently have spending authority for the requested funds. Please explain below:

Upon notitication of the award approval, the Emergency Services Coordinator will ask the Chino City Council to authorize the appropriation of the award amount from unappropriated reserves of the General Fund and establish a project revenue and expenditure budget for the project.

Page 3 of 3 ends

SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT Attachment H-1

OFFICE OF EMERGENCY SERVICES
FY 2022 EMPG PROPOSED EQUIPMENT PROJECT
Jurisdiction Name: City of Chino - Chino Police Department Point of Contact: Denise School
Department or Division:

Address: 5450 Guardian Way, Chino, CA 91710
E-mail Address: deshost@chihond org
Phone Number: (909) 334-3192
Date Submitted: 11/30/2022
**Must Complete Attachment G: Project Narrative for each project listed here.** Equipment Description Portable or Installation Cal OES 2022 No. QTY AEL # AEL Title EHP FBI EOC Strategy
Handheld Required Project
Capabilities Goals and
Number
YES YES 13200 Response Operational Goal 4:

EOC Laptops Coordination Strengthen
YES NO Information NO. NO Communication
Integrated Technology
Through
Planning,
Interactive Whiteboard 04HW-01- Hardware, Information NO NO YES NO 11409 Response Operational
Coordination Strengthen
Computer. Communication
NO s Capabilities
Through
NO NO INHW Integrated Planning.

Technology. Govemance.

Total 24609
FY2022 EMPG
Attachment |
Cal OES

GOVERNOR'S OFFICE

OF ENERBENCY SERVICES
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Page 1 of 2 ends

Cal OES

OVERNOR'S OFFICI
)F EMERGENCY SERVICE:

Certification Regarding Lobbying
The Subrecipient, as identified below, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Subrecipient understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Signature of Authorized Agent: Ows. suspent its ef Chin = Chine Bile gate. ..

Printed Name of Authorized Agent: Wes Simmons
Title: Chief of Police Date: 11.29.2022

Page 2 of 2 ends

Attachment J

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient: City of Chino VEl # RGVNGHJR3NV5 FIPS#:

Grant Disaster/Program Title: Fiscal Year 2022 Emergency Management Performance Grant Performance Period: 07/01/22 to 06/30/24 Subaward Amount Requested: $ 24,609 Type of Non-Federal Entity
• State Govt • Local Govt • JPA • Non-Profit • Tribe
(Check Applicable Box)
Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through funding. This assessment is made in order to determine and provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above.

The following are questions related to your organization's experience in the management of federal grant awards. This questionnaire must be completed and returned with your grant application materials.

For purposes of completing this questionnaire, grant manager is the individual who has primary responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award, and organization refers to the subrecipient applying for the award, and/or the governmental implementing agency, as applicable.

Assessment Factors Response

1. How many years of experience does your current grant manager have managing grants? >5 years

2. How many years of experience does your current bookkeeper/accounting staff have managing grants? >5 years

3. How many grants does your organization currently receive? 3-10 gran

4. What is the approximate total dollar amount of all grants your organization receives? $ 5,738,977

5. Are individual staff members assigned to work on multiple grants? Yes

6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects?

7. How often does your organization have a financial audit? Annually

8. Has your organization received any audit findings in the last three years? No

9. Do you have a written plan to charge costs to grants? Yes

10. Do you have written procurement policies? Yes

11. Do you get multiple quotes or bids when buying items or services? Sometimes

12. How many years do you maintain receipts, deposits, cancelled checks, invoices? >5 years

13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is accurate, complete and current.

Signature: (Authorized Agent) Date:

11.29-2022
Print Name and Title: Phone Number:

Wes Simmons, Chief of Police (909) 334-3099
Cal OES Staff Only: SUBAWARD #
Subrecipient Grants Management Assessment (Rev.3/17/22)

CITY OF CHINO, CALIFORNIA

SINGLE AUDIT OF FEDERALLY ASSISTED

GRANT PROGRAMS
YEAR ENDED JUNE 30, 2021
CPAs | CONSULTANTS | WEALTH ADVISORS
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CITY OF CHINO

TABLE OF CONTENTS
YEAR ENDED JUNE 30, 2021

INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER

FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS

BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 1

INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR

FEDERAL PROGRAM, REPORT ON INTERNAL CONTROL OVER

COMPLIANCE, AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE 3
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 6
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 7
SCHEDULE OF FINDINGS AND QUESTIONED COSTS 8
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS 10
CliftonLarsonAllen LLP
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INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING

AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL

STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and
Members of the City Council
City of Chino
Chino, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Chino (the City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise City's basic financial statements, and have issued our report thereon dated March 29, 2022.

Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

CLAglobal.com/disclaimer
Honorable Mayor and
Members of the City Council
City of Chino, California
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the tinancial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Clifton arson Allen LLD
CliftonLarsonAllen LLP
Irvine, California
March 29, 2022
(2)
CliftonLarsonAllen LLP
CLAconnect.com

INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR

FEDERAL PROGRAM, REPORT ON INTERNAL CONTROL OVER COMPLIANCE, AND

REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

REQUIRED BY THE UNIFORM GUIDANCE
Honorable Mayor and Members of City Council
City of Chino
Chino, California
Report on Compliance for Each Major Federal Program
We have audited the City of Chino's (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2021. The City's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs.

Management's Responsibility
Management is responsible for compliance with federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs.

Auditors' Responsibility
Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.

We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance.

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(3)
Honorable Mayor and
Members of the City Council
City of Chino, California
Opinion on Each Major Federal Program
In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on its major federal programs for the year ended June 30, 2021.

Report on Internal Control over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance.

A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.

Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.

Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the City, as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated March 29, 2022, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the basic financial statements. (4)
Honorable Mayor and
Members of the City Council
City of Chino, California
The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements.

The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole.

Clifton Larson Allen LLD
CliftonLarsonAllen LLP
Irvine, California
September 21, 2022
(5)

CITY OF CHINO

SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30, 2021
Federal
Assistance Pass-Through Total Passed
Federal Grantor / Pass - Through Listing Entity Identifying Federal Through to Grantor / Program / Cluster Title Number Number Expenditures Subrecipients United States Department of Housing and Urban Development Direct Assistance:

Community Development Block Grant - Entitlement Grants Cluster:

Community Development Block Grant/Entitlement Grants 14.218 NIA 589,206 $ 125,343 COVID-19 - Community Development Block Grants/Entitlement Grants 14.218 N/A 444,226 Total United States Department of Housing and Urban Development/ Entitlement Grant Cluster 1,033,432 125,343
United States Department of Justice
Direct Assistance:

Coronavirus Emergency Supplemental Funding Program 16.034 NIA 19,43- Public Safety Partnership and Community Policing 16.710 N/A 133,70€ Edward Byrne Memorial Justice Assistance 16.738 N/A 16,146 Equitable Sharing Program 16.922 N/A 200,615
Total United States Department of Justice 399,898
United States Department of Transportation
Passed through California Department of Transportation:

Highway Planning and Construction Cluster:

Highway Planning and Construction 20.205 HPLUL-5188(018) 745,085 Highway Planning and Construction 20.205 HSIPL-5188(021) 1.050,373 Subtotal Highway Planning and Construction Cluster 1.795,458 Passed through California Office of Traffic Safety:

Highway Safety Cluster:

State and Community Highway Safety 20,600 PT20024 13,544 State and Community Highway Safety 20.600 PT21120 26,998 Subtotal State and Community Highway Safety 40,542
National Priority Safety Programs 20.616 TR21006 77,886 Subtotal Highway Safety Cluster 118,428
Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 PT20024 8,977 Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 PT21120 67,124 Subtotal Minimum Penalties for Repeat Offenders for Driving While Intoxicated 76,101
Total United States Department of Transportation 1,989.987 United States Department of Homeland Security
Passed through San Bernardino County Fire Department:

Emergency Management Performance 97.042 EMW-2019-EP-0000 18,429 Homeland Security Grant Program 97.067 None 22,289
Total United States Department of Homeland Security 40,718 United States Department of Treasury
Direct Assistance:

COVID-19 - Coronavirus State and Local Fiscal Recovery Funds 21.027 NIA 153,693 Passed-through County of San Bernardino:

COVID-19 - Coronavirus Relief Funds 21.019 CARES21-ALLC-CHI 1,100,241 COVID-19 - Coronavirus Relief Funds 21.019 CARES21-PRJC-22-CHI 1,021,008 Subtotal COVID-19 - Coronavirus Relief Funds 2,121,249
Total United States Department of Treasury 2,274,942
TOTAL EXPENDITURES OF FEDERAL AWARDS $ 5,738,977 $ 125,343 (6)

CITY OF CHINO

NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
JUNE 30, 2021
NOTE 1 BASIS OF PRESENTATION
The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of the City of Chino (the City) under programs of the federal government as well as federal financial assistance passed through other government agencies for the year ended June 30, 2021. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial statements of the City. The City's reporting entity is defined in Note 1 of the notes to the City's financial statements.

NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures reported on the Schedule are reported on the modified accrual basis of accounting for governmental funds and the accrual basis for proprietary funds, which is described in Note 1 of the notes to the City's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance for all awards with the exception of Assistance Listing 21.019, which follow criteria determined by the Department of Treasury for allowability of costs. Under these principles, certain types of expenditures are not allowable or are limited as to reimbursement.

NOTE 3 INDIRECT COST RATE
The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.

NOTE 4 CONTINGENCIES
Under the terms of federal and state grants, additional audits may be requested by the grantor agencies and certain costs may be questioned as not being appropriate expenditures under the terms of the grants. Such audits could lead to a request for reimbursement to the grantor agencies.
(7)

CITY OF CHINO

SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2021
Section I - Summary of Auditors' Results
Financial Statements

1. Type of auditors' report issued: Unmodified

2. Internal control over financial reporting:

Material weakness(es) identified? _yes x _ no
Significant deficiency(ies) identified? _ yes _ none reported

3. Noncompliance material to financial
statements noted? - yes x _no
Federal Awards

1. Internal control over major federal programs:
• Material weakness(es) identified? _ yes no
• Significant deficiency(ies) identified? _ yes _ none reported

2. Type of auditors' report issued on
compliance for major federal programs: Unmodified

3. Any audit findings disclosed that are
required to be reported in accordance
with 2 CFR 200.516(a)? _ yes _no
Identification of Major Federal Programs
Assistance Listing Number(s) Name of Federal Program or Cluster

16.922 United States Department of Justice - Equitable
Sharing

21.019 United States Department of Treasury - COVID-
19 Coronavirus Relief Funds

20.205 United States Department of Transportation -
Highway Planning and Construction Cluster
Dollar threshold used to distinguish between
Type A and Type B programs: 750,000
Auditee qualified as low-risk auditee? _ yes x _no
(8)

CITY OF CHINO

SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED)
YEAR ENDED JUNE 30, 2021
Section II - Financial Statement Findings
Our audit did not disclose any matters required to be reported in accordance with Government Auditing Standards.

Section III - Findings and Questioned Costs - Major Federal Programs Our audit did not disclose any matters required to be reported in accordance with 2 CFR 200.516(a). (9)

CITY OF CHINO

SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
YEAR ENDED JUNE 30, 2021
Financial Statement Findings
2020 - 001
Condition: The City collects certain deposits from developers and others that may not be refundable and are restricted to a specific purpose. Such funds were originally recorded as deposits payable.

Status: Corrected.
2020 - 002
Condition: The Finance Department identified certain costs incurred in fiscal year 2018-19 related to governmental capital proiects that should have been included in construction in progress at June 30, 2019; but were instead expensed
Status: Corrected.

Federal Program Award Findings
Our audit did not disclose any matters required to be reported in accordance with 2 CFR 200.516(a). (10)
Last updated by MARIA MEDINA on Sep 08, 2022 at 10:56 AM CITY OF CHINO CITY HALL !! SAM. GOV®

CITY OF CHINO CITY HALL
Unique Entity ID CAGE / NCAGE Purpose of Registration
RGVNGHJR3NV5 5J2F5 Federal Assistance Awards Only
Registration Status Expiration Date
Active Registration Sep 8, 2023
Physical Address Mailing Address
13220 Central AVE
Chino, California 91710-4127 54500 Cardania 91710-4127
United States United States
Business Information
Doing Business as Division Name Division Number
(blank) City Of Chino (blank)
Congressional District State / Country of Incorporation URL California 35 (blank) / (blank) (blank)
Registration Dates
Activation Date Submission Date Initial Registration Date Sep 14, 2022 Sep 8, 2022 Jun 10, 2009
Entity Dates
Entity Start Date Fiscal Year End Close Date
Feb 28, 1910 Jun 30
Immediate Owner
CAGE Legal Business Name
(blank) (blank)
Highest Level Owner
CAGE Legal Business Name
(blank) (blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or

2.C.F.R. 200 Appendix XII. Their responses are not displayed in SAM. They are sent to FAPIIS.gov for display as applicable. Maintaining an active registration in SAM demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure Entity Type Organization Factors
U.S. Government Entity US Local Government (blank)
Profit Structure
(blank)
https://sam.gov/entity/RGVNGHIJR3N/S/coreData?.status=/Active Page 1 of 2 Last updated by MARIA MEDIN/ on Sep 08, 2022 at 10:56 AM CITY OF CIIINO CITY HALL Socio-Economic Types
Check the registrant's Reps & Certs, If present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Government Types
U.S. Local Government
City
Local Government Owned
Financial Information
Accepts Credit Card Payments Debt Subject To Offset
Yes No
EFT Indicator CAGE Code
0000 5J2F5
Points of Contact
Electronic Business
RIA MEDINA 5450 Guardian WAY
Chino, Callfornia 91710
United States
AARON KELLIHER 5450 Guardian WAY
Chino, California 91710
United States
Government Business
5450 Guardian WAY
RIA MEDINA Chino, California 91710
United States
Past Performance
KEVIN MENSEN 5450 Guardian WAY
Chino, California 91710
United States
Service Classifications
NAICS Codes
Primary NAICS Codes NAICS Title
Disaster Response
This entity does not appear in the disaster response registry. https://sam.gov/entity/RGVNG/JR3NVS/coreData? status=/ctive Page 2 of 2 Emergency Management Institute

OEPARTMENT
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ONYTANON SECURI
FEMA
This Certificate of Achievement is to acknowledge that