Agenda packet — Chino City Council, March 5, 2024 (part 1 of 2)

Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited fill out and submit to the City Clerk a “Request to Speak” form (name and address optional) which is available at the entrance to the City Council Chambers. Additionally, members of the public may submit electronic inquiries or comments by submitting emails to [email protected]
If you require a reasonable accommodation to participate in this meeting per your rights under the Americans with Disabilities Act or for any other reason, please contact the City Clerk’s Office (909) 334-3306, at least 48 hours prior to the advertised starting time of the meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk ’s Office during normal business hours at City Hall located at 13220 Central Avenue, Chino. In addition, such documents will be posted on the City’s website at www.cityofchino.org

CHINO CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

CITY HALL COUNCIL CHAMBERS
13220 CENTRAL AVENUE
CHINO, CA 91710
TUESDAY, MARCH 5, 2024

REGULAR MEETING
AGENDA
OPEN SESSION – 6:00 PM
_________________________________________________________________________________

ROLL CALL
Mayor Eunice M. Ulloa, Mayor Pro Tem Karen C. Comstock, Council Member Curtis Burton, Council Member Christopher Flores, Council Member Marc Lucio.

FLAG SALUTE

CEREMONIALS
Proclamations
National Nutrition Month - March 2024. Proclaim March 2024, as National Nutrition Month implemented by the Academy of Nutrition and Dietetics.

Presentations
Business of the Month. Award of Business of the Month for March 2024 to Chino Veterinary Hospital.

Mayor’s Home Beautification Award. Award of Mayor’s Home Beautification Award for March 2024.

San Bernardino County Supervisor Curt Hagman. Receive updates regarding San Bernardino County from Fourth District Supervisor Curt Hagman.
1 CHINO CITY COUNCIL
MARCH 5, 2024 2

AGENDA ADDITIONS/REVISIONS

PUBLIC ANNOUNCEMENTS
This is the time and place for the Mayor to inform the public of all upcoming events and past occurrences of communitywide interest and concern.

PUBLIC COMMENTS
This is the time and place for the general public to address the City Council about subjects that do not appear elsewhere on the agenda. Due to Council policy and Brown Act requirements, action will not be taken on any issues not on the Agenda. Ordinance No. 97-08 (Chino Municipal Code Section 2.04.090) limits speakers to no more than five (5) minutes in which to address Council, except as provided under Government Code 54954.3(b)(2).

CONSENT CALENDAR
At this time, members of the public may present testimony as to why an item should be removed from the Consent Calendar for separate discussion. Unless a member of the public or City Council requests that an item be removed from the Consent Calendar, all items will be acted upon as a whole and by one vote. Items placed on the Consent Calendar represent routine expenditures and/or actions that support ongoing City operations.

1. Warrants. Approve expenses as audited and within budget for warrants 768835 to 769070, and Electronic Fund Transfers 518613E to 518688E, totaling $4,726,288.49.

2. Minutes. Special Meeting Minutes for February 6, 2024 (All Members Present) and Regular Meeting Minutes for February 6 and February 20, 2024 (All Members Present).

3. Elected City Officials’ Report Regarding Travel, Training, and Meetings. Receive and file the Elected City Officials’ Report reflecting City Council business related expenses incurred by the City.

4. Award of Contract - City Hall 2nd Floor Furniture Replacement Project (PF210). Award a contract in the amount of $148,506.98 to New Tangram, LLC, Newport Beach, CA for the City Hall 2nd Floor Furniture Replacement project (PF210); including expenditures of up to $14,850 in construction contingencies.

5. Amendment to the Agreement for the Joint Exercise of Powers Relative to the San Bernardino Associated Governments. Approve Amendment No. 4 to the San Bernardino Associated Governments Joint Powers Authority Agreement and approve increase in City of Chino member dues to $58,614, with an annual price increase based on the Consumer Price Index or 2%, whichever is less.

NEW BUSINESS

6. Subdivision Improvement Agreement with UTR College Park LLC for Parcel Map No. 20348, commonly referred to as “The Campus at College Park ”. Approve Subdivision Improvement Agreement and Securities with UTR College Park LLC for Tract Map No. 20348 and authorize the City Manager to execute the necessary documents on behalf of the City.

Staff Report By: Jesus Placencia, Assistant City Engineer RECOMMENDATION: 1) Approve Parcel Map No. 20348; 2) approve Subdivision Improvement Agreement and securities with UTR College Park LLC for Parcel Map No. 20348; and 3) authorize the City Manager to execute the necessary documents on behalf of the City. 2 CHINO CITY COUNCIL
MARCH 5, 2024 3

7. Floodplain Management. Introduction of Ordinance No. 2024 -005 Amending Chapter 8.60 (Floodplain Management) of the Chino Municipal Code.

Staff Report By: Jesus Plasencia, Assistant City Engineer RECOMMENDATION: Approve the introduction of Ordinance No. 2024 -005 Amending Chapter

8.60 (Floodplain Management) of the Chino Municipal Code, to be read by number and title only, and waive further reading of the Ordinance.

ORDINANCE 2024 -005 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, AMENDING CHAPTER 8.60 (FLOODPLAIN MANAGEMENT) OF TITLE 8 OF THE CHINO MUNICIPAL CODE

MAYOR AND COUNCIL REPORTS
This is the time and place for the Mayor and Council Members to report on prescheduled Council Committee Assignment Meetings that were held since the last Regular Council Meeting, and any other items of interest. Upon request by an individual Council Member, the City Council may choose to take action on any of the subject matters listed below.

Mayor Ulloa
Mayor Pro Tem Comstock
Council Member Burton
Council Member Flores

8. Community Support Fund - Council Member Flores. Approve community support fund contribution to the Cub Scout Pack 205 and Inland Valley Humane Society to support the cat spay/neuter services for feral cats in Chino.

Staff Report By: Council Member Christopher Flores
RECOMMENDATION: Approve community support fund contribution of $500 to Cub Scout Pack 205 and $500 to Inland Valley Humane Society to support the cat spay/neuter services for feral cats in Chino.

Council Member Lucio
City Manager's Report
City Attorney's Report
Police Chief's Report
Fire Chief's Report

ADJOURN
The next Regular Meeting of the City Council will be held on Tuesday, March 19, 2024 at 6:00 p.m. (Closed Session no earlier than 4:00 p.m. if necessary) in these Council Chambers.

I, Natalie Gonzaga, City Clerk of the City of Chino, hereby declare that on Thursday, February 29, 2024 this agenda was posted on the south window of Chino City Hall and this agenda together with all of the agenda reports and related documents were posted on the City’s website at www.cityofchino.org by myself or under my direction.
3 CHINO CITY COUNCIL
MARCH 5, 2024 4
_______________________________________
Natalie Gonzaga, City Clerk.
4 MEMORANDUM

CITY OF CHINO

COMMUNITY SERVICES, PARKS & RECREATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS &

RECREATION

SUBJECT
..titl e
National Nutrition Month – March 2024.
..end
..body

5 6

MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: LINDA REICH, CITY MANAGER

SUBJECT
..titl e
Award of Business of the Month for March 2024.
..end
..body

7 MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: EUNICE M. ULLOA, MAYOR

SUBJECT
..titl e
Award of Mayor’s Home Beautification Award for March 2024. ..end
..body

8 MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: LINDA REICH, CITY MANAGER

SUBJECT
..titl e
San Bernardino County Supervisor Curt Hagman.
..end
..body

9 MEMORANDUM

CITY OF CHINO

FINANCE DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: ROB BURNS, DIRECTOR OF FINANCE

SUBJECT
..titl e
Warrants.
..end

RECOMMENDATION
Approve expenses as audited and within budget for warrants 769238 to 769433, and Electronic Fund Transfers 518741E to 518834E, totaling $3,865,445.80. ..body

FISCAL IMPACT
Sufficient funds have been included in the Fiscal Year 23-24 Operating Budget.

Revenue:

Expenditure:

Transfer In: Transfer Out:
10 CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: WARRANTS.

PAGE: 2

BACKGROUND
As prescribed by Government Code Sections 37202 and 37208, the following demand registers are herewith submitted for Council ratification:

NO. WARRANTS DATE FY AMOUNT

1. 769238 – 769353 2/1/24 23-24 $1,040,809.72

2. 769354 – 769433 2/8/24 23-24 $738,216.60

3. 518741E – 518797E 2/2/24 23-24 $$676,724.57

4. 518798E – 518834E 2/9/24 23-24 $1,409,694.91

E: Electronic Fund Transfer
TOTAL $3,865,445.80

ISSUES/ANALYSIS
See attached exhibit for detailed information on warrants exceeding $50,000.

RB:hm
Attachment

11 Council Meeting 3/5/24

CITY OF CHINO
A/P Warrant Register Over $50,000

Check
Number
Check Date Vendor Name Description Amount
769238 02/01/2024 ALESHIRE & WYNDER LLP LEGAL SERVICES $57,329.11 769318 R&R ROOFING & WATERPROOFING, INC. ROOF PROJECT – 7TH ST THEATER $103,740.67 769331 STATE WATER RESOURCES CONTROL BOARD WATER SYSTEM OFFICE-DRINKING W $84,664.59 769345 WASTE MANAGEMENT COLLECTION SERVICES $169,758.98 769347 WEST COAST ARBORISTS, INC. TREE TRIMMING $58,587.20 769349 WHEELER PAVING, INC. ALLEY REHAB PROJECT $193,492.63 518771 02/02/2024 HERITAGE DESIGN BUILD & CONSULTING STREET LIGHT MAINTENANCE $96,004.00 518776 INLAND EMPIRE UTILITIES AGENCY RECYCLED WATER $258,876.00 518777 HUMANE SOCIETY OF POMONA VALLEY ANIMAL CONTROL SERVICES $53,157.50 518780 MERCHANTS LANDSCAPE SERVICES, INC. LANDSCAPE MAINTENANCE $50,413.02 769389 02/08/2024 HAZEN AND SAWYER EWTF EXPANSION $64,266.14 769402 MODEL 1 COMMERCIAL VEHICLES, INC. CITY CONSIDERATION 10/01/23-12/31/23 $186,204.81 769417 SO CAL EDISON CO SERVICE PERIOD: 01/01-01/31 $161,590.21 518809 02/09/2024 FISHER SCIENTIFIC CO LLC CITY CONSIDERATION 10/01/23 – 12/31/23 $529,132.86 518815 HERITAGE DESIGN BUILD & CONSULTING STREET LIGHT MAINTENANCE $148,805.91 518816 MYERS & SONS HIWAY SAFETY INC CITYWIDE SIGNAGE MAINTENANCE $269,985.43 518834 WATER FACILITIES AUTHORITY IMPORTED WATER $218,661.27

17 TOTAL $2,704,670.33

12 MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: NATALIE GONZAGA, CITY CLERK

SUBJECT
..titl e
Special Meeting Minutes for February 6, 2024 (All Members Present) and Regular Meeting Minutes for February 6 and February 20, 2024 (All Members Present). ..end
..body

13 CHINO CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

SPECIAL MEETING - CITY HALL COUNCIL CHAMBERS
13220 CENTRAL AVENUE
CHINO, CA 91710
TUESDAY, FEBRUARY 6, 2024

MINUTES
CLOSED SESSION – 5:15 PM
_________________________________________________________________________________

CALL TO ORDER
The February 6, 2024, Special Meeting of the Chino City Council / Successor Agency to the Redevelopment Agency was called to order at 5:17 pm by Mayor Eunice M. Ulloa in the Council Chambers.

ROLL CALL
PRESENT: Mayor Eunice M. Ulloa, Mayor Pro Tem Karen C. Comstock, Council Member Curtis Burton, Council Member Christopher Flores, Council Member Marc Lucio.

ABSENT: NONE.

CLOSED SESSION PUBLIC COMMENTS
There were no requests to speak.

CLOSED SESSION
City Attorney Fred Galante read into the record the item listed on the Closed Session agenda.

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Elise Brown v. County of San Bernardino et al. (Central District Court Case No. 5:20 cv 01116 MCS SP)
The City Council recessed to Closed Session at 5:18 p.m. and concluded at 5:49 p.m. The City Council reconvened the meeting at 6:01 p.m.

REPORT OUT OF CLOSED SESSION
City Attorney Fred Galante reported out of closed session as follows:

1. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Elise Brown v. County of San Bernardino et al. (Central District Court Case No. 5:20 cv 01116 MCS SP)
The City Council received an update, provided direction, and no further reportable action was taken.
14 CHINO CITY COUNCIL
FEBRUARY 6, 2024 2

ADJOURN
The meeting adjourned at 6:02 p.m. The next Regular Meeting of the City Council will be held on Tuesday, February 6, 2024 at 6:00 p.m. in these Council Chambers.

APPROVED AND ADOPTED THIS 5TH DAY OF MARCH 2024.
________________________________
EUNICE M. ULLOA, MAYOR
ATTEST:
________________________________

NATALIE GONZAGA, CITY CLERK
**************************************************
(These minutes are not official until signed.)
15 CHINO CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING - CITY HALL COUNCIL CHAMBERS
13220 CENTRAL AVENUE
CHINO, CA 91710
TUESDAY, FEBRUARY 6, 2024

MINUTES
OPEN SESSION – 6:00 PM
_________________________________________________________________________________

CALL TO ORDER
The February 6, 2024, Regular Meeting of the Chino City Council / Successor Agency to the Redevelopment Agency was called to order at 6:03 pm by Mayor Eunice M. Ulloa in the Council Chambers.

ROLL CALL
PRESENT: Mayor Eunice M. Ulloa, Mayor Pro Tem Karen C. Comstock, Council Member Curtis Burton, Council Member Christopher Flores, and Council Member Marc Lucio ABSENT: NONE.

FLAG SALUTE
Council Member Lucio led the assembly in reciting the Pledge of Allegiance.

CEREMONIALS
Presentations
Business of the Month. Award of Business of the Month for February 2024 to The Patio.

Mayor Ulloa presented the Business of the Month Award for the month of February 2024 to The Patio. Owners Luis and Blanchy Guerrero were present to accept the award.

Mayor’s Home Beautification Award. Award of Mayor’s Home Beautification Award for February 2024.

Mayor Ulloa presented the Mayor's Home Beautification Award for the month of February 2024 to Veronica Cross and her mother Rosaura Alatorre who were present to accept the award.

AGENDA ADDITIONS/REVISIONS
City Manager Linda Reich reported there were no additions or revisions to the agenda.

INFORMATION
Economic Development Report. Receive and File the Quarterly Economic Development Report.

Mayor Ulloa announced the Quarterly Economic Development Report was included in the agenda packet.
16 CHINO CITY COUNCIL
F
EBRUARY 6, 2024 2
My Chino. Presentation on the new My Chino "See It, Click It, Fix It" application.

Arianna Fajardo, Communications Manager, provided a presentation on the new My Chino application.

Mayor Ulloa inquired if the My Chino app has been activated and Ms. Fajardo confirmed it is active and announced a press release will be disseminated to help promote the service.

Council Member Lucio encouraged residents to use the new My Chino app to make reports to the City.

College Park Update. Informational presentation and discussion regarding College Park Updates.

Warren Morelion, Director of Development Services, provided a presentation on the College Park Specific Plan update and introduced Troy Ament, of Chaffey College who provided an update on current campus improvements.

Mr. Ament reviewed the status of Chaffey College Chino Main Campus improvements and noted discussions with the City for a potential future joint venture project for a site development opportunity across from Ayala Park to develop the area with parking, and other uses in partnership with the City.

Mr. Morelion provided an update on the mixed-use campus site at Eucalyptus and Oaks and reported the project is estimated to be completed by 2025. Council Member Burton inquired regarding the construction phase of the church, and Mr. Morelion explained the church will be built as part of the first phase of the construction project and is expected to begin in March/April and noted the second phase completion date has not been announced.

Hye Jin Lee, Director of Public Works, provided an update on the Edison Avenue infrastructure improvements, Traffic Circle and Crosswalk Improvements, Traffic Signal Installation at Eucalyptus and Fern, the Southern California Trail Crossing at Eucalyptus Avenue.

Mayor Ulloa inquired about the left turn signal lanes versus the alternative yield signs. Dennis Ralls, City Traffic Engineer, explained the left turn signal will protect drivers when there are increased traffic volumes and confirmed the signal lights operate on demand. He noted staff is in the process of updating the signal timing citywide.

Mayor Pro Tem Comstock requested the addition of signage to advertise the trail route detour to the crosswalk and Public Works Director Lee confirmed signage will be installed to guide the public to the safe crossing at Eucalyptus. Mayor Pro Tem Comstock requested staff to work with the Southern California Edison company to make necessary landscape improvements along Edison. Mr. Morelion confirmed staff is working on a drought tolerant landscape plan for the easement area.

Mr. Morelion provided an update on the College Park Specific Plan Elementary School Site and confirmed the Chino Valley Unified School District has determined a public school is not needed and Lennar Homes is exploring alternative options for this site. He shared that Lennar Homes has approached the College Park Homeowners Association to propose residential on the site, which was not received well. Mr. Morelion explained staff is considering implementing amendments to provide flexibility on conforming permitted uses such as a private school, park, or recreational amenities.
17 CHINO CITY COUNCIL
FEBRUARY 6, 2024 3
City Council members provided feedback related to upholding the general plan and protecting the school site designation and supported exploring a zone amendment to permit other uses such as a private school, park, or recreational amenities.

Paul Molinaro, College Park HOA member, provided a public comment in support of the current school designation and thanked the City Council for their continued support.

Lawrence Vieira, College Park HOA member, provided a public comment in support of maintaining the school use designation.

PUBLIC ANNOUNCEMENTS
Mayor Ulloa issued a reminder about the following scheduled community events:

Sign up for the Chino Notify emergency alert notification system to receive timely and critical information to maintain a state of readiness for any emergency. Visit cityofchino.org/chinonotify for more information.

Chino Youth Museum Annual DairyAire 5K, Saturday, March 2 at 8:00 a.m. This year's theme is "May the Force Run With You", and participants are encouraged to wear their favorite Star Wars gear. For information, visit chinoyouthmuseum.com.

Chino Days festival is Saturday, March 16 from 2:00 - 8:00 p.m., and Sunday, March 17 from 11:00 - 5:00 p.m. at the Chino Civic Center. Students are invited to participate in the City of Chino's Art & Writing Contest, in partnership with the Chino Cultural Foundation. All submissions are due by February 16, and the winners will be announced during the Chino Days event. For information visit cityofchino/chinodays.

PUBLIC COMMENTS
Pastor Lon Wagner of Crosspoint Church provided the invocation.

Steve Eli, Board Member of the Inland Empire Utilities Agency (IEUA), provided an update on the condition of water collection facilities in the City of Chino, explained IEUA activated their emergency operations center in response to the recent storms, and assured all IEUA facilities are in good condition.

Melissa Compani, Representative for Fourth District County Supervisor Curt Hagman, announced updates and upcoming events hosted by Supervisor Hagman.

CONSENT CALENDAR

1. Warrants. Approve expenses as audited and within budget for warrants 768835 to 769070, and Electronic Fund Transfers 518613E to 518688E, totaling $4,726,288.49.

2. Minutes. Regular Meeting Minutes for January 16, 2024 (All Members Present).

4. Adoption of Ordinance No. 2024 -001. Adoption of Ordinance No. 2024 -001 amending the Eucalyptus Business Park Specific Plan (Second Reading).

5. Adoption of Ordinance No. 2024 -002. Adoption of Ordinance No. 2024 -002 approving the Second Amendment to the Hillsborough Development Agreement (Second Reading). 18 CHINO CITY COUNCIL
FEBRUARY 6, 2024 4

6. Chino Preserve Development Corporation - Subdivision Improvement Agreements for Tract Map Nos. 20446 and 20446 -1 (Block 3). Approve Subdivision Improvement Agreements and Securities with Chino Preserve Development Corporation for Tract Map No. 20446 & 20446 -1 generally located south of Legacy Park Street between East Preserve Loop and Chino Corona Road.

7. Final Acceptance of Public Improvements for Tract Map No. 20231 (Lot 11). Final Acceptance of Public Improvements for Tract Map No. 20231 (Lot 11), Lennar Homes of Californian, Inc., generally located south of Garden Park Street between West Preserve Loop and Main Street, north of Pine Avenue.

8. Amendment to Measure I Capital Improvement Plan for Fiscal Years 2023 -2027. Adopt Resolution No. 2024 -003 to amend Resolution No. 2022 -069 revising the Measure I Capital Improvement Plan for Fiscal Year 2023-2027.

9. Cooperation and Reimbursement Agreement Between the City of Chino and the City of Chino Hills for the Chino Hills Parkway Street Rehabilitation Project (R7231). Approve a Cooperative Agreement between the City of Chino and the City of Chino Hills to establish project cost sharing and reimbursement obligations for the design and construction of the Chino Hills Parkway Street Rehabilitation Project (R7231).

10. Award a Construction Contract: Central and Edison Avenues Sewer Main Line Repairs. Award a construction contract in the amount of $92,900 to Pipe Tec, Inc., for repairs of a sewer main line at the intersection of Central Avenue and Edison Avenue.

Motion by Council Member Flores, seconded by Council Member Lucio, to approve the Consent Calendar items 1-10 as presented. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

PUBLIC HEARING

11. Amendment to the Approval of the 2021 -2029 Housing Element Update and Introduction of Ordinance No. 2024-003 (ZOA PL23-0133). Approve Resolution No. 2024-004 for the adoption of amendments to the City of Chino 2021 -2029 Housing Element required by the California Department of Housing and Community Development; and approve the introduction of Ordinance No. 2024-003.

Staff Report By: Michael Hitz, Principal Planner
RECOMMENDATION: 1) Continue a public hearing; 2) approve Resolution No. 2024 -004 adopting an amendment to the City of Chino 2021 -2029 Housing Element, including any additional non -substantive revisions required by the California Department of Housing and Community Development (HCD); 3) approve the introduction of Ordinance No. 2024 -003, to be read by number and title only, and waive further reading of the Ordinance; and 4) authorize the City Manager to file all documents with HCD on behalf of the City.

Mayor Ulloa opened the public hearing.

Mike Hitz, Principal Planner and David Barquist, of Kimley -Hom, provided a report on the item, reviewing the amendments to the Housing Element and Zoning Code required by Housing and Community Development (HCD) and the final steps to obtain a certified Housing Element. Mr.

Barquist shared the current number of jurisdictions in San Bernardino and surrounding 19 CHINO CITY COUNCIL
FEBRUARY 6, 2024 5
Counties with a non-compliant Housing Element to include 11 of 25 in San Bernardino County, 8 of 29 in Riverside County, 30 of 89 in Los Angeles County, and 15 of 35 in Orange County.

City Council members inquired about the required amendments and expressed concern regarding the risk of losing retail opportunities in the City. City Council members understood the urgency to be in compliance and approve the Housing Element, however, want to ensure language exists that clarifies retaining viable commercial sites.

Fred Galante, City Attorney, noted the extensive process with HCD to approve the proposed plan, and noted if the City does not have a certified Housing Element, developers have other tools available to force development. Mr. Galante also clarified if City owns the land, they get to choose what is developed on that land and have options to change the zoning, however, the City would need to replace that lost zoning identified in the Housing Element. In addition, the City cannot eliminate the housing zone area without creating a replacement.

Mayor Pro Tem Comstock expressed concerns regarding the term “by right” and its meaning to bypass zoning ordinances and the overlay function and encouraged the City Council proceed with a workshop before making a decision.

The City Council expressed that during this process they understood the mixed-use overlays as allowing a mix of both residential and commercial and are now concerned the overlay sites selected can be developed as 100% residential. The City Council expressed concern about the makeup of the neighborhoods and what is right for the Chino Community.

Mayor Ulloa inquired about adopting the Housing Element and then going back and identifying additional locations be included for overlay sites.

Mr. Barquist explained if the City had a certified Housing Element, and then made zoning changes to City owned property, the City will need to go through the process with the HCD to stay in compliance status. Mr. Galante concurred with Mr. Barquist and noted if the City approved the Housing Element and sought an amendment for zoning changes, there may be a potential Measure M vote for changes increasing density.

Mr. Galante discussed recent years housing bills that have allowed certain rights to Developers and explained benefits to having a certified Housing Element in place.

Kevin Cisneroz, Chino Planning Commissioner, provided a public comment in favor of continuing this item for further discussion in a workshop. He encouraged the City Council to discuss the item further, noting concern with approving the Housing Element as proposed.

City Attorney Galante provided guidance to continue the Public Hearing to a certain date will not require the Public Hearing to be re-noticed.

Mayor Ulloa inquired when is the soonest a workshop can be held, and City Manager Reich explained the previously scheduled February 13, 2024 Workshop is an option to discuss the item.

The public hearing was continued to February 20, 2024 Regular City Council Meeting.

Motion by Council Member Burton, seconded by Council Member Lucio, to continue the Public Hearing to the February 20, 2024 Regular City Council meeting.

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
20 CHINO CITY COUNCIL
FEBRUARY 6, 2024 6
NOES: NONE.

ABSENT: NONE.

NEW BUSINESS

12. Naming of Preserve Town Center Park Site. Approve "Glenn Duncan Town Center Park" as the name of the new park site to be part of the Town Center block project in The Preserve.

Staff Report By: Jeff Benson, Parks & Capital Projects Manager.

RECOMMENDATION: Adopt the name “Glenn Duncan Town Center Park” as the name of the new park set to be part of the Town Center block project in The Preserve.

Jeff Benson, Parks & Capital Projects Manager, provided a report on the item.

Council Member Lucio recommended revising the proposed park name to Glenn Duncan Park instead of Glenn Duncan Town Center Park, and include his middle initial. Mayor Pro Tem Comstock concurred with the recommendation.

Tom Haughey, provided a public comment in support of the park name and honoring Glenn Duncan.

Mayor Pro Tem Comstock expressed her support to honor Glenn Duncan and dedicate a park in his honor so that his legacy can live on.

Mrs. Cindy Duncan was in attendance and confirmed Glenn Duncan's middle initial as "E".

Motion by Mayor Pro Tem Comstock, seconded by Council Member Lucio, to adopt the name "Glenn E. Duncan Park" as the name of the new park site to be part of the Town Center block project in The Preserve. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

13. Euclid Avenue Storm Drain Extension Line “I”. Award a Professional Services Agreement to Proactive Engineering Consultants Inc., Corona, CA for Design and Bid Support Services for the Euclid Avenue Storm Drain Extension Line “I”.

Staff Report By: Michele Hindersinn, Principal Engineer RECOMMENDATION: 1) Establish a new CIP project entitled “Euclid Avenue Storm Drain Extension Line “I” ; 2) appropriate $1,826,845 to the Storm Drain Fund (540) new project SD240, with a corresponding year end transfer from the reserves of the Fund 263 Preserve Storm Drainage Collection System Facilities Development Impact Fee (DIF); 3) award a Professional Services Agreement for $1,706,965 with Proactive Engineering Consultants Inc., Corona, CA for design and bid support services for Project SD240; 4) authorize the fee proposal for expenditures of up to $119,880 for project management services from Z&K Consultants Inc, Riverside, CA; and 5) authorize the City Manager to execute all necessary documents on behalf of the City.

Michele Hindersinn, Principal Engineer, provided a report on the item.

Mayor Ulloa inquired if there are any concerns anticipated in coordinating with the Ontario 21 CHINO CITY COUNCIL
FEBRUARY 6, 2024 7
portion of the construction. Ms. Hindersinn confirmed no problems are anticipated with the project as proposed.

Motion by Council Member Flores, seconded by Council Member Lucio, to 1) Establish a new CIP project entitled "Euclid Avenue Storm Drain Extension Line "I" ; 2) appropriate $1,826,845 to the Storm Drain Fund (540) new project SD240, with a corresponding year end transfer from the reserves of the Fund 263 Preserve Storm Drainage Collection System Facilities Development Impact Fee (DIF); 3) award a Professional Services Agreement for $1,706,965 with Proactive Engineering Consultants Inc., Corona, CA for design and bid support services for Project SD240; 4) authorize the fee proposal for expenditures of up to $119,880 for project management services from Z&K Consultants Inc, Riverside, CA; and 5) authorize the City Manager to execute all necessary documents on behalf of the City. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

14. Award of Contract - Yorba Avenue Street Improvements Project (ST233) and Local Street Rehabilitation FY2024 Project (ST241). Award of construction contract to Hardy & Harper and Professional Services Agreement for geotechnical services to GeoTek Inc. in connection to Project ST233 and ST241.

Staff Report By: Michele Hindersinn, Principal Engineer RECOMMENDATION: 1) Appropriate $1,021,174 to the Transportation Fund 320 for Project (ST233) Yorba Ave Street Improvements, with two corresponding year end transfers from the reserves of these two funds; General Fund 100 for $981,174 and Fund 220 Bridges/Signals/Thoroughfare for $40,000, for a revised project budget of $1,471,174; 2) appropriate $449,040 to the Transportation Fund 320 for Project (ST241) Local Street Rehabilitation FY2024, with a corresponding year end transfer from the reserves of the General Fund, for a revised project budget of $2,886,040; 3) award a construction contract to Hardy & Harper, Inc., Lake Forest, CA, for the Yorba Avenue Street Improvements Project (ST233) and the Local Street Rehabilitation Fiscal Year 2024 Project (ST241) for an amount not to exceed $3,195,550 and authorize up to $319,555 (10% of the contract amount) for project contingencies; 4) award a professional services agreement to GeoTek Inc., Corona, CA, for geotechnical services for the Yorba Avenue Street Improvements Project (ST233) and the Local Street Rehabilitation Fiscal Year 2024 Project (ST241) for an amount not to exceed $53,826; 5) authorize expenditures of up to $160,260 for construction management services, and $10,000 for overtime inspection costs for the Yorba Avenue Street Improvements Project (ST233) and the Local Street Rehabilitation Fiscal Year 2024 Project (ST241); and 6) authorize the City Manager to execute the necessary documents on behalf of the City.

Michele Hindersinn, Principal Engineer, provided a repot on the item. Council Members asked clarifying questions.

Council Member Lucio noted Edison Avenue is already in a red category phase and asked if this will be addressed. Ms. Hindersinn noted the concern and shared staff will work to add it to the next phase of the improvement project. Council Member Lucio commented heavy truck traffic will continue to dilapidate the road conditions.

Council Member Burton asked why the projects were combined, and Hye Jin Lee, Director of Public Works explained the combination resulted in a better price for the unit cost of asphalt 22 CHINO CITY COUNCIL
FEBRUARY 6, 2024 8
and concrete for the project.

Council Member Burton inquired about the intersection improvements on Yorba and Schaefer Avenues. Discussion ensued between staff and City Council members regarding improvements to this intersection related to the timing of the improvements, right -of-way constraints, and the current Putnam development project. Staff explained the history of this intersection and noted they are working towards completing future improvements to address the left turn from Yorba onto Schaefer.

Mayor Ulloa inquired about improved standards for truck routes and Public Works Director Lee confirmed they would be in place before Edison improvements are approved in the future.

Mayor Pro Tem Comstock shared she has concerns about the Putnam development project and was encouraged to share the information with City staff.

Council Member Lucio inquired about development standards, and Public Works Director Lee ensured the new development standards will be implemented as soon as feasible.

Motion by Council Member Lucio, seconded by Council Member Burton, to 1) Appropriate $1,021,174 to the Transportation Fund 320 for Project (ST233) Yorba Ave Street Improvements, with two corresponding year end transfers from the reserves of these two funds; General Fund 100 for $981,174 and Fund 220 Bridges/Signals/Thoroughfare for $40,000, for a revised project budget of $1,471,174; 2) appropriate $449,040 to the Transportation Fund 320 for Project (ST241) Local Street Rehabilitation FY2024, with a corresponding year end transfer from the reserves of the General Fund, for a revised project budget of $2,886,040; 3) award a construction contract to Hardy & Harper, Inc., Lake Forest, CA, for the Yorba Avenue Street Improvements Project (ST233) and the Local Street Rehabilitation Fiscal Year 2024 Project (ST241) for an amount not to exceed $3,195,550 and authorize up to $319,555 (10% of the contract amount) for project contingencies; 4) award a professional services agreement to GeoTek Inc., Corona, CA, for geotechnical services for the Yorba Avenue Street Improvements Project (ST233) and the Local Street Rehabilitation Fiscal Year 2024 Project (ST241) for an amount not to exceed $53,826; 5) authorize expenditures of up to $160,260 for construction management services, and $10,000 for overtime inspection costs for the Yorba Avenue Street Improvements Project (ST233) and the Local Street Rehabilitation Fiscal Year 2024 Project (ST241); and 6) authorize the City Manager to execute the necessary documents on behalf of the City. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

MAYOR AND COUNCIL REPORTS
Mayor Ulloa
Mayor Ulloa reported on the following meetings and events attended since the last meeting that included the Water Facilities Authority Board Meeting; Chino Basin Water Conservation District 75th Anniversary Time Capsule Event; City Hall on the Move; Chino Rancho Park Groundbreaking; Chick Fil -A Anniversary Event; Community Services, Parks & Recreation 23 CHINO CITY COUNCIL
FEBRUARY 6, 2024 9
Commission vacancy interviews; meeting regarding maintaining agricultural roots at the Stark property; Chino Desalter Authority Board of Directors and sewage policy; Chino Senior Center Birthday Event; Fairfield Inn & Suites by Marriott Ribbon Cutting; Run for Russ; meeting regarding water rights; meeting with the City Manager; and the Kiwanis Play at Chino Community Theatre.

Mayor Pro Tem Comstock
Mayor Pro Tem Comstock reported on the following meetings and events attended since the last meeting that included the Chino Rancho Park groundbreaking; Chino Valley Realtors Group; City Manager meeting; Community Services, Parks & Recreation Commission interviews; Infrastructure Streets Committee meeting; Measure G Bond Oversight meeting; University of La Verne Distinguished Speakers Series with guest speaker Supervisor Hagman; Run for Russ; Army Corps of Engineers meeting; and congratulated The Patio for being awarded the Business of the Month.

Council Member Burton

15. Community Support Fund - Council Member Burton. Approve community support fund contribution to the Chino Kiwanis Club and Chino Police Officers' Foundation.

Staff Report By: Council Member Burton
RECOMMENDATION: Approve community support fund contribution of $250 to Chino Kiwanis Club and $500 to Chino Police Officers’ Foundation.

Council Member Burton presented a report on the item and requested to add Chino National Little League and Chino American Little League $500 each donations to the February 20, 2024 City Council meeting.

Motion by Council Member Flores, seconded by Mayor Pro Tem Comstock, to Approve community support fund contribution of $250 to Chino Kiwanis Club and $500 to Chino Police Officers' Foundation. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

Council Member Burton reported on the following meetings and events attended since the last meeting that included the a Chino Valley Unified School District retirement celebration of Leonard Washington, League of California Cities Conference; water meeting; City Manager meeting; Hampshire Village community meeting; Community Services, Parks & Recreation Commission vacancy interviews; The Preserve community meeting; Fairfield Inn & Suites by Marriott Ribbon Cutting; Run for Russ; City Manager meeting; water meeting; and Closed Session.

Council Member Flores

16. Community Support Fund - Council Member Flores. Approve community support fund contribution to the Chino Kiwanis Club and Chino National Little League.

Staff Report By: Council Member Flores
RECOMMENDATION: Approve community support fund contribution of $500 to Chino Kiwanis Club and $500 to Chino National Little League.

Council Member Flores presented a report on the item.
24 CHINO CITY COUNCIL
FEBRUARY 6, 2024 10
Motion by Mayor Pro Tem Comstock, seconded by Council Member Lucio, to Approve community support fund contribution of $500 to Chino Kiwanis Club and $500 to Chino National Little League. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

Council Member Flores reported on the following meetings and events attended since the last meeting that included the Chamber meeting; Chino Rancho Park ground breaking; Chilly Chino Snow Day; water meeting; Marriott Ribbon Cutting; Kiwanis Play at Chino Community Theatre; and he wished Steve Eli a Happy Birthday.

Council Member Lucio

17. Community Support Fund - Council Member Lucio. Approve community support fund contribution to Boy Scouts of America Troop 201, Chino American Little League, Chino AYSO Region 67, Chino Girls Fastpitch Softball, Chino High School Wrestling Program, Chino Hills Pony, and Chino National Little League.

Staff Report By: Council Member Lucio
RECOMMENDATION: Approve community support fund contributions to: Boy Scouts of America Troop 201 ($500), Chino American Little League ($500), Chino AYSO Region 67 ($500), Chino Girls Fastpitch Softball ($500), Chino High School Wrestling Program (Chino High School Sports Booster Club) ($1,000 ), Chino Hills PONY Baseball ($500), and Chino National Little League ($500).

Council Member Lucio presented a report on the item.

Motion by Council Member Flores, seconded by Council Member Burton, to Approve community support fund contributions to: Boy Scouts of America Troop 201 ($500), Chino American Little League ($500), Chino AYSO Region 67 ($500), Chino Girls Fastpitch Softball ($500), Chino High School Wrestling Program (Chino High School Sports Booster Club) ($1,000 ), Chino Hills PONY Baseball ($500), and Chino National Little League ($500). The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

Council Member Lucio reported on the following meetings and events attended since the last meeting that included a meeting with Glenna Chavez from Waste Management; City Manager meeting; College Park meeting regarding Measure V; Chino Rancho Park groundbreaking; City Manager meeting; Community Services, Parks & Recreation vacancy interview; The Preserve meeting regarding Measure V; Infrastructure Streets Committee meeting; Run for Russ; City Manager meeting; he congratulated the Chino High School wrestling team; and expressed he was grateful to honor Glenn Duncan.

City Manager's Report
25 CHINO CITY COUNCIL
FEBRUARY 6, 2024 11
City Manager Reich provided an update on the City's efforts to prepare for the heavy rain and thanked the City team for their hard work and dedication to help maintain the road conditions.

City Attorney's Report
City Attorney Galante had no report.

Police Chief's Report
Police Chief Kevin Mensen provided an update on road closure issues and damage associated with the recent storm.

Hye Jin Lee, Director of Public Works, provided a report on issues associated with the storm and noted her staff is on standby to report for any additional flooding.

Mayor Ulloa commented the rain storm has generated potholes throughout the city and requested Staff ensure the road conditions are repaired.

Fire Chief's Report
Fire Chief Dave Williams provided a report on their efforts to assist with the storm and offered information where residents can collect sandbags.

ADJOURN
The meeting adjourned at 8:42 p.m. The next meeting of the City Council will be a workshop held on Tuesday, February 13, 2024 at 6:00 p.m. in these Council Chambers. The next regular Meeting of the City Council will be held on Tuesday, February 20, 2024 at 6:00 p.m. (Closed Session no earlier than 4:00 p.m. if necessary) in these Council Chambers.

APPROVED AND ADOPTED THIS 5TH DAY OF MARCH 2024.
________________________________
EUNICE M. ULLOA, MAYOR
ATTEST:
________________________________

NATALIE GONZAGA, CITY CLERK
**************************************************
(These minutes are not official until signed.)
26 CHINO CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

REGULAR MEETING - CITY HALL COUNCIL CHAMBERS
13220 CENTRAL AVENUE
CHINO, CA 91710
TUESDAY, FEBRUARY 20, 2024

MINUTES
CLOSED SESSION – 4:00 PM
OPEN SESSION – 6:00 PM
_________________________________________________________________________________

CALL TO ORDER
The February 20, 2024, Regular Meeting of the Chino City Council / Successor Agency to the Redevelopment Agency was called to order at 4:04 pm by Mayor Eunice M. Ulloa in the Council Chambers.

ROLL CALL
PRESENT: Mayor Eunice M. Ulloa, Mayor Pro Tem Karen C. Comstock, Council Member Curtis Burton, Council Member Christopher Flores, and Council Member Marc Lucio ABSENT: NONE.

CLOSED SESSION PUBLIC COMMENTS
There were no requests to speak.

CLOSED SESSION
Assistant City Attorney Brian Wright -Bushman read into the record the items listed on the Closed Session agenda:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION.

Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9:

Chino Basin Municipal Water District v. City of Chino, et. al. (Case No. RCVRS 51010).

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9. Number of Cases: One Case

3. EXISTING LITIGATION: City of Chino v. Loring Winn Williams, et al. and related cross-complaint (San Bernardino Superior Court Case No. CIVDS 1827623).

4. EXISTING LITIGATION: Stubbie Barr v. City of Chino (San Bernardino Superior Court Case No. CIVSB 2323286)
The City Council recessed to Closed Session at 4:05 p.m. and concluded at 5:46 p.m. The City Council reconvened the meeting at 6:00 p.m.
27 CHINO CITY COUNCIL
FEBRUARY 20, 2024 2

FLAG SALUTE
Girls Scout Troop 5614 led the assembly in reciting the Pledge of Allegiance.

CEREMONIALS
Chino Youth Boxing Club Award Recipients. Recognition of the Chino Youth Boxing Club 2023 Award Recipients.

Mayor Ulloa called up Chino Youth Boxing Foundation President Mike Garcia, Vice President Ray Morales, Board Member Yolanda Holguin, and Coach Abraham Ortega, who presented certificates of recognition to 2023 award recipients Sebastian Oliveros, Makaylynn Porter, Mary Cruz, Robert Rodriguez, Gabriel Sun, Vincent Gonzales, Andrew Barrios, Jayden Barrios, David Duran, Elijah Gonzales, Jonatan Torres, Jayleen Mendoza.

Eagle Scout Project. Recognition of Aidan Garcia, Boy Scout Troop #201 for his Eagle Scout Project at the Chino Community Theater.

Mayor Ulloa called up Life Scout Aidan Garcia, of Troop 201, who was recognized for achieving Eagle Scout for his Eagle Scout project at the Chino Community Theatre. Aidan was joined by his parents Pete and Rebecca Garcia.

REPORT OUT OF CLOSED SESSION
Assistant City Attorney Brian Wright-Bushman reported out of closed session as follows:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION.

Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9: Chino Basin Municipal Water District v. City of Chino, et. al. (Case No. RCVRS 51010).

The City Council received a briefing from Attorney Gutierrez, provided direction, and no further reportable action was taken.

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9. Number of Cases: One Case
The City Council received a briefing from Attorney Silver of Civica Law Group, provided direction, and no further reportable action was taken.

3. EXISTING LITIGATION: City of Chino v. Loring Winn Williams, et al. and related cross-complaint (San Bernardino Superior Court Case No. CIVDS 1827623).

The City Council received a briefing, provided direction, and no further reportable action was taken.

4. EXISTING LITIGATION: Stubbie Barr v. City of Chino (San Bernardino Superior Court Case No. CIVSB 2323286)
The City Council received a briefing, provided direction, and no further reportable action was taken.

AGENDA ADDITIONS/REVISIONS
City Manager Linda Reich reported there were no additions or revisions to the agenda. 28 CHINO CITY COUNCIL
FEBRUARY 20, 2024 3

PUBLIC ANNOUNCEMENTS
Mayor Ulloa announced the upcoming community events:

Chino Youth Museum DairyAire 5K and Fun Run, Saturday, March 2, 2024 at 8:00 a.m. For more information, visit chinoyouthmuseum.com.

Chino Days festival is on March 16, 2024 from 2:00 p.m. - 8:00 p.m. and March 17, 2024 from 11:00 a.m. - 5:00 p.m. at the Chino Civic Center. This is a family -friendly event celebrates Chino’s culture by featuring Chino history, arts & crafts, food, live music, and more. Learn more at cityofchino.org/chinodays.

March 5 is election day. You have several options to cast your vote: vote early by mail, drop off your ballot at any designated mail ballot drop box, or vote in person at your polling place on the day of the election. For more detailed information on voting locations and other election -related topics, visit cityofchino.org/elections.

PUBLIC COMMENTS
Pastor Victor Ruiz, Living Word Assembly, provided the invocation.

Chino resident, provided a public comment, and thanked the City Council for their leadership.

PRESENTATIONS
OmniRide Presentation - Victor Cuate, Service Planning Manager, OmniTrans Victor Cuate, Service Planning Manager, OmniTrans, provided a presentation on OmniRide Chino. City Council members asked questions regarding bus fares, free rides for students, and information regarding routes.

Council Member Flores exited Council Chambers at 6:36 p.m.

CONSENT CALENDAR

1. Warrants. Approve expenses as audited and within budget for warrants 768835 to 769070, and Electronic Fund Transfers 518613E to 518688E, totaling $4,726,288.49.

2. Elected City Officials’ Report Regarding Travel, Training, and Meetings. Receive and file the Elected City Officials’ Report reflecting City Council business related expenses incurred by the City.

3. Annual Adoption of City of Chino and Successor Agency Investment Policy. Adopt City Resolution No. 2024 -006 and Successor Agency Resolution No. 2024 -001 containing the City of Chino and Successor Agency Statement of Investment Policy.

4. Vendor Cap Increase - Eclipse Printing & Graphics, LLC., DBA James Litho. Approve a vendor cap increase with Eclipse Printing & Graphics, LLC., DBA James Litho, in the amount of $30,000 for a total not-to-exceed amount of $80,000 for printing services.

5. Hazard Mitigation Grant Program - Prepare CA Match. Authorize the acceptance of Hazard Mitigation Grant Program in the amount of $210,000, under the Prepare CA Match program, for the non-federal cost share to update the City of Chino's Local Hazard Mitigation Plan. 29 CHINO CITY COUNCIL
FEBRUARY 20, 2024 4

6. State of California Governor’s Office of Emergency Services Designation of Applicant’s Agent Resolution. Adopt Resolution 2024 -007 to approve the designation of the City Manager and Chief of Police as the City of Chino's agents to provide required assurances and execute agreements to obtain financial assistance for disaster aid.

7. Final Acceptance - Site Approval 2007 -07 (RVSA, LLC). Final acceptance of Public Improvements for Site Approval 2007 -07, as presented by RVSA, LLC, generally located on the northwest corner of Edison and Mountain Avenues.

8. Final Acceptance - Parcel Map No. 20058 (Ever Sun Investments, LLC ) Final acceptance of Public Improvements for Parcel Map No. 20058 and Site Approval PL18-0113, as presented by Ever Sun Investments, LLC, located at 14468 Central Avenue on the northwest corner of Central and Eucalyptus Avenues.

9. Purchase Order - Plumbers Depot, Inc. Approve a purchase order for the purchase of a sewer main inspection camera with lateral launcher equipment for $136,392.

10. Notice of Completion - Yorba Sewer Main Replacement Project - SW211. Accept the Yorba Sewer Main Replacement Project (SW211), with MNR Construction, Inc., La Verne, CA, Contract No. 2022-260, as complete.

Motion by Council Member Burton, seconded by Mayor Pro Tem Comstock, to approve the Consent Calendar items 1-10 as presented. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, AND LUCIO
NOES: NONE.

ABSENT: FLORES
Council Member Flores returned to Council Chambers at 6:39 p.m.

CONTINUED PUBLIC HEARING

Mayor Ulloa announced the continuation of the Public Hearing from the February 6, 2024 Regular City Council meeting.

Michael Hitz, Principal Planner, provided a brief update on the item, noting a City Workshop took place on February 13, 2024, to review questions and concerns of the City Council.

City Council Members inquired about Builders Remedy, By -Right, and the requirement of a Measure M vote. Assistant City Attorney Wright -Bushman provided further information on the rights of developers, what would trigger a Measure M vote, and how the State can override 30 CHINO CITY COUNCIL
FEBRUARY 20, 2024 5
local control.

Mayor Ulloa invited the public to speak on this item.

Larry Walker, retired City Council Member and Mayor, provided a public comment, outlining several points to urge the City Council to not approve the Housing Element amendments as presented, and suggested a lawsuit or moratorium.

Council Member Lucio discussed mixed -use overlays and felt misinformed due to the fact that the overlay sites can be developed as 100% residential with no commercial component and he believes we need to start the process over and will not be voting for the item.

Council Member Burton agreed with Council Member Lucio and noted we have unique city that doesn’t match a lot of other larger cities in California that may benefit from this type of plan. It may be best to work directly with the State to find what will work best for our City.

Mayor Pro Tem Comstock noted the importance of not changing zoning after the purchase of property, shared about the need for affordable housing, and stated the way the Housing Element is currently being presented can be catastrophic for certain areas of the Community and does not believe this is a good thing for Chino.

Council Member Flores shared the same sentiments as the other City Council Members and promised residents the City Council will do everything they can for the best of the City and asked for their trust.

Mayor Ulloa inquired about related existing litigation. Staff was not certain of any official legal action against the State. Assistant City Attorney Wright -Bushman noted a legal challenge related to a RHNA number allocation that was unsuccessful.

Mayor Ulloa discussed the RHNA number allocation and the difficulty with meeting the requirements and difficulty to challenge the requirements placed on local government by the State.

Mayor Ulloa expressed concern with approving the Housing Element because “mixed-use” was understood by the City Council as a mix of commercial and residential, and clarified it was not clear that 100% residential would be allowed on the identified mixed -use sites. She also expressed concern with not adopting the Housing Element due to Builders Remedy and By-Right allowed if the City does not have a certified Housing Element in place.

Mayor Pro Tem expressed concern regarding dismissing the vote of the overlay and Measure M and would prefer to pursue further with the State before approving.

Council Member Flores inquired about the idea of a moratorium and Assistant City Attorney Wright-Bushman confirmed State law would prohibit a moratorium unless there was an imminent threat to health and safety to residents, which would also have to be approved by the State.

Mayor Pro Tem Comstock inquired regarding penalties for unapproved Housing Element and Consultant David Barquist, Kimley -Horn, stated there is potential but does not know what that would be. City Manager Reich confirmed the City currently does not qualify for approximately $600,000 in grant funds earmarked for transitional housing.

Assistant City Attorney Wright -Bushman clarified the mixed -use overlays are already in place 31 CHINO CITY COUNCIL
FEBRUARY 20, 2024 6
which currently allows up to 90 -95% residential development in the specified areas, and an approval tonight would potentially change this to 100% residential.

In response to City Council questions, Assistant City Attorney Wright-Bushman provided details regarding the development of by-right projects.

In response to Mayor Ulloa’s question, Mr. Hitz noted 33% of the Cities in the Southern California Association of Governments (SCAG) Region do not have a certified Housing Element (66/197). In San Bernardino County, 11 Cities do not have a certified Housing Element. Mayor Ulloa asked that Mr. Hitz contact the 11 Cities to see their status in the process.

Assistant City Attorney Wright -Bushman noted the City of Huntington Beach sued the State over these mandates and lost.

Mayor Pro Tem Comstock clarified she would like to move forward to work constructively with the State to certify the Housing Element. Mr. Hitz confirmed they can continue the conversations with the California Department of Housing and Community Development (HCD).

Council Member Flores suggested City Council be involved in the conversations and recommended to table the item.

The item was tabled.

Motion by Council Member Flores, seconded by Council Member Lucio, to table the item. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

NEW BUSINESS

12. City of Chino ADA Title II Self -Evaluation and Transition Plan. Final Approval and Adoption of the ADA Title II Self-Evaluation and Transition Plan.

Staff Report By: Lisa Almilli, Accessibility Coordinator RECOMMENDATION: Adopt Resolution No. 2024 -005 for the approval and adoption of the City of Chino ADA Title II Self-Evaluation and Transition Plan.

Lisa Almilli, Accessibility Coordinator, provided a presentation on the item.

Mayor Pro Tem Comstock expressed appreciation for having a document for the City to follow.

Mayor Ulloa noted we have two identified amounts of settlement funds to be used for accessibility compliance required to be spent and properly tracked as soon as possible. In response, Deputy Director of Development Services Michael Heroux noted his team will work with Public Works to complete the projects as soon as possible and the ADA Transition Plan will provide clear direction and is a living document that will be updated as projects are completed.

Motion by Council Member Flores, seconded by Council Member Lucio, to Adopt Resolution No. 2024 -005 for the approval and adoption of the City of Chino ADA Title II 32 CHINO CITY COUNCIL
FEBRUARY 20, 2024 7
Self-Evaluation and Transition Plan. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

MAYOR AND COUNCIL REPORTS
Mayor Ulloa

13. Community Services, Parks & Recreation Commission Appointment. Approve appointment to the Community Services, Parks & Recreation Commission.

Staff Report By: Mayor Eunice M. Ulloa
RECOMMENDATION: Approve the appointment of Stephanie Mendoza to the Community Services, Parks & Recreation Commission.

Motion by Council Member Flores, seconded by Council Member Lucio, to Approve the appointment of Stephanie Mendoza to the Community Services, Parks & Recreation Commission. The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

Mayor Ulloa directed the City Clerk to administer the Oath of Office to the new commissioner.

City Clerk Natalie Gonzaga administered the Oath of Office to Stephanie Mendoza.

Newly appointed Commissioner Mendoza introduced herself and expressed her enthusiasm to serve on the Commission.

Mayor Ulloa reported on meetings and events attended since the last meeting that included the OmniTrans and San Bernardino County Transportation Authority Board of Directors meetings; recording Mayor's Messages; San Bernardino Archdiocese Good Samaritan Award Celebration where Charleen King from Isaiah's Rock was honored; City Manager meeting; February 13 City Council Workshop; Mayors Prayer Breakfast; OmniTrans Administrative and Finance Committee meeting; SBCTA Transit and Metro Valley Committee meetings; City of Upland Reservoir 15 Ribbon Cutting; and Closed Session.

Mayor Pro Tem Comstock
Mayor Pro Tem Comstock recognized February as Black History Month; reported the City of Chino will be celebrating its 114 Birthday this month; and announced the Soroptimist "Stepping Up" seminar for sixth grade girls taking place on March 2, 2024 at Don Lugo High School.

Council Member Burton

14. Community Support Fund - Council Member Burton. Approve community support fund contribution to Chino American Little League and Chino National Little League.

Staff Report By: Council Member Burton
RECOMMENDATION: Approve community support fund contributions to: Chino American Little League ($500) and Chino National Little League ($500).
33 CHINO CITY COUNCIL
FEBRUARY 20, 2024 8
Motion by Council Member Flores, seconded by Mayor Ulloa, to Approve community support fund contributions to: Chino American Little League ($500) and Chino National Little League ($500). The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

Council Member Burton reported on meetings and events attended since the last meeting that included a meeting with Cattle Ranch Cafe business owner who has a great desire to be a partner with the City; Investment Committee meeting; City Manager meeting; Cultural Foundation meeting; February 13, City Council Workshop; Mayors Prayer Breakfast; Chino Valley Leadership Collaborative; and Closed Session.

Council Member Flores
Council Member Flores reported on meetings and events attended since the last meeting that included San Bernardino Archdiocese Good Samaritan Award Celebration where Charleen King from Isaiah's Rock was honored; Investment Committee meeting; meeting with a business owner; meeting with staff regarding a special needs collaborative; City Council Workshop; Mayor's Prayer Breakfast; and the Chino Valley Fire District Board Meeting where their therapy dog, Riley, was awarded her fire badge; and Wave Pain Specialists Grand Opening.

Council Member Lucio

15. Community Support Fund - Council Member Lucio. Approve community support fund contribution to Chino Youth Boxing Foundation.

Staff Report By: Council Member Lucio
RECOMMENDATION: Approve community support fund contributions to Chino Youth Boxing Foundation ($1,000).

Motion by Council Member Flores, seconded by Council Member Burton, to Approve community support fund contributions to Chino Youth Boxing Foundation ($1,000). The motion carried by the following vote:

AYES: ULLOA, COMSTOCK, BURTON, FLORES, AND LUCIO
NOES: NONE.

ABSENT: NONE.

Council Member Lucio reported on meetings and events attended since the last meeting that included the California Institution for Men/California Institute for Woman Citizen Advisory Committee, and highlighted they have raised a $4,000 donation this year for the Chino Boxing Foundation; City Manager meetings; and February 13, City Council Workshop.

Council Member Lucio provided updates on Chino High School wrestling qualifications and congratulated his son's wrestling accomplishments.

City Manager's Report
City Manager Reich provided a reminder to the City Council for the 44th Annual Student Government Day in partnership with the Chino Valley Unified School District and thanked City staff for their hard work and preventative maintenance in response to the recent storms. 34 CHINO CITY COUNCIL
FEBRUARY 20, 2024 9
City Attorney's Report
Assistant City Attorney Brian Wright-Bushman had no report.

Police Chief's Report
Chief Mensen announced the upcoming Community Academy is starting March 27, 2024 with applications available through the Chino Police Department social media or by calling 909-334-3378; and provided an update on impacts related to the recent storm.

Fire Chief's Report
Fire Chief Williams thanked Council Member Flores for his recognition of the Fire District therapy dog Riley and announced the District's participation in upcoming Student Government Day and Chino Youth Boxing Foundation Event.

ADJOURN
The meeting adjourned at 8:12 p.m. The next Regular Meeting of the City Council will be held on Tuesday, March 5, 2024 at 6:00 p.m. (Closed Session no earlier than 4:00 p.m. if necessary) in these Council Chambers.

APPROVED AND ADOPTED THIS 5TH DAY OF MARCH 2024.
________________________________
EUNICE M. ULLOA, MAYOR
ATTEST:
________________________________

NATALIE GONZAGA, CITY CLERK
**************************************************
(These minutes are not official until signed.)
35 MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: NATALIE GONZAGA, CITY CLERK

SUBJECT
..titl e
Elected City Officials’ Report Regarding Travel, Training, and Meetings.

..end

RECOMMENDATION
Receive and file the Elected City Officials’ Report reflecting City Council business related expenses incurred by the City.

..body

FISCAL IMPACT
Sufficient funding is available in the adopted Fiscal Year 2023-24 Operating Budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:

 Superior Customer Service
 Responsible Long-Range Planning
 Exemplary Leadership
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure: 1002000-43320
Transfer In: Transfer Out:
36 CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: ELECTED CITY OFFICIALS’ REPORT REGARDING TRAVEL, TRAINING, AND MEETINGS.

PAGE: 2

BACKGROUND
In accordance with Government Code Sections 53232.2 and 53232.3, implementing Assembly Bill (AB) 1234 on January 1, 2006, the City adopted Resolution No. 2005 -093 establishing a Business-Related Expense Policy. On December 6, 2016, the City approved Resolution No. 2016-075 adopting the latest revisions to this policy. In addition to requiring local agenci es to adopt a business-related expense policy, AB 1234 requires that Elected Officials provide a brief report on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

ISSUES/ANALYSIS
In response to AB 1234, a report regarding Elected City Officials’ Travel, Training, and Meetings (Exhibit A) was created and is placed on the City Council Agenda Consent Calendar, as needed. The documents that pertain to the items listed on Exhibit A are available for publi c inspection at the City Clerk’s office located in City Hall at 13220 Central Avenue, Chino, CA.

Attachment – Exhibit A

37 Event Date Meeting Purpose
and Subject Matter
Location City Official
Attendees

None.

38 MEMORANDUM

CITY OF CHINO

COMMUNITY SERVICES, PARKS & RECREATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS &

RECREATION

SUBJECT
..titl e
Award of Contract – City Hall 2nd Floor Furniture Replacement Project (PF210). ..end

RECOMMENDATION
1) Award a contract in the amount of $148,506.98 to New Tangram, LLC, Newport Beach, CA for the City Hall 2 nd Floor Furniture Replacement project (PF210); 2) authorize expenditures of up to $14,850 for construction project contingencies for a not -to-exceed potential contract amount of $163,356.98; and 3) authorize the City Manager to execute the necessary documents on behalf of the City.

..body

FISCAL IMPACT
Sufficient funds are available in the Fiscal Year 2023-24 Building Management Fund budget.

Revenue: Click or tap here to enter text.

Expenditure: 65083101-48005-PF210
Transfer In: Click or tap here to enter text. Transfer Out: Click or tap here to enter text. 39 CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: AWARD OF CONTRACT - CITY HALL 2ND FLOOR FURNITURE REPLACEMENT PROJECT (PF210).

PAGE: 2

BACKGROUND
The Fiscal Year 2023 -24 Building Management Fund budget provides funding for the City Hall 2nd Floor Furniture Replacement project (PF210). The existing furniture at City Hall is discontinued, making it difficult to build additional workstations for staff, accommodate additional staff, and facilitate departmental organization.

New Tangram, LLC was contracted to complete design services for City Hall 2 nd Floor Finance and Human Resources bullpen area modular furniture, which included a workstation design to improve the overall layout of the bullpen area, while addressing workstation needs. Staff met with New Tangram, LLC to develop a furniture plan and finishes in February 2024. A final plan was completed and approved by staff.

ISSUES/ANALYSIS
The new furniture being purchased from New Tangram, LLC is t hrough a cooperative agreement, Sourcewell Contract No. 091423-STI, which gives the City the ability to purchase and install modular furniture through this cooperative agreement. The City Attorney's office has reviewed all documents relevant to the Sourcew ell bid solicitation for New Tangram, LLC, and have found the documents to be in order.

In February 2024, staff received a proposal from New Tangram, LLC in the amount of $148,506.98 for the City Hall 2 nd Floor Furniture Replacement project. At this tim e, staff is recommending that City Council authorize a contract in the amount of $148,506.98 to New Tangram, LLC, Newport Beach, CA for the purchase and installation of modular furniture for the City Hall 2 nd Floor Furniture Replacement project. In additi on to the contract amount, staff is requesting authorization to spend up to $14,850.00 for construction contingencies for unanticipated work, bringing the total construction contract to $163,356.98.

Attachments: New Tangram, LLC – Agreement
New Tangram Proposal
Sourcewell Cooperative Agreement

40 01225.0006/515653.2

Contract No.:

Approved:

AGREEMENT

“CITY HALL 2ND FLOOR FURNITURE REPLACEMENT PROJECT”

THIS AGREEMENT is made and entered into this 5th day of March, 2024 by and between THE CITY OF CHINO, a municipal corporation, hereinafter called “City”, and NEW TANGRAM, LLC, hereinafter called “Contractor”.

WITNESSETH, that the parties hereto mutually agree as follows:

ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by City, Contractor agrees to perform and complete all of the work for the project entitled “CITY HALL 2ND FLOOR FURNITURE REPLACEMENT PROJECT” in a good and workmanlike manner in accordance with all plans and specifications therefor , to furnish at Contractor’s sole cost and expense all tools, equipment, labor, and materials necessary therefor, except such materials and equipment as are expressly stipulated to be furnished by City, and to do everything required by the Contract Documents.

ARTICLE II: Contractor shall be responsible for furnishing all labor, materials, equipment, tools, and services, furnishing and removing all plants, temporary structures, tools, and equipment, and doing everything required by this Agreement and by the Contract Documents. Contractor shall also be responsible for all losses and damages arising out of the performance of the Work, from the action of the elements, or from any unforeseen difficulties that may arise during the prosecution of the Work until its acceptance by City; for all risks of every description associated with the Work; and for all expenses resulting from the suspension or discontinuance of the Work.

City shall pay Contractor, and Contractor shall receive, for completing the Work in accordance with the requirements of the Contract Documents and in full compensation therefor, the price named in the Bid Proposal. Subject to any additions or deductions that may be made by change order or amendment, and any penalties or damages that may be assessed against Contractor, Contractor shall receive a total contract amount of One Hundred Forty-Eight Thousand Five Hundred Six Dollars and Ninety-Eight Cents ($148,506.98) for completion of the contract work.

ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above-mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the Contract Documents; and the said parties for themselves, their heirs, executors, administrators, successors and assignees, do hereby agree to the full performance of the covenants herein contained.

ARTICLE IV: Contractor shall begin work within five (5) calendar days after receiving a Notice to Proceed from the City and the work shall be completed within fifteen (15) working days from the date on which the work was started. If the work is not completed within said time period, liquidated damages shall apply.

ARTICLE V: The Notice Inviting Bids, the Summary of Work, the Instructions to Bidders, the Bid Documents, the Required Post-Bid Documents, the General Provisions, the Special Provisions, the Technical Specifications, and all other drawing, plans, or speci fications for the Work (collectively, “Contract Documents”) are hereby incorporated in to and made part of this 41 01225.0006/515653.2
Agreement.

ARTICLE VI: Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unaccepta ble, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the C ity (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

ARTICLE VII: No officer or employee of the City shall have any financial interest in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his financial interest or the financial interest of any corpor ation, partnership or association in which he is interested, in violation of any State statute or regulation.

Similarly, Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

ARTICLE VIII: This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S.

District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California.

ARTICLE IX: Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

ARTICLE X: No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which 42 01225.0006/515653.2
may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

ARTICLE XI: The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

ARTICLE XII: In the course of its work under this Agreement, the Contractor, its agents and employees shall be bound by and comply with all applicable federal, state and local laws and requirements.

ARTICLE XIII: The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound.

[SIGNATURES ON FOLLOWING PAGE]

43 01225.0006/515653.2
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed on the day and year first above written.

Approved as to Form: Approved as to Content:

City Attorney Silvia Avalos , Director of Community
Services, Parks & Recreation

CONTRACTOR

Dated: By:
(Signature)
Name:
(Please Type or Print Name)
(Signature must be notarized) Title:
(Please Type or Print Title)

CITY OF CHINO

Dated:

Linda Reich, City Manager

ATTEST:

Natalie Gonzaga, City Clerk

Date

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    
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 

    
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46 
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 
  

    
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 

    
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 

    
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47 
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 
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 

    
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 

    
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 

    
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
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
48 
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 
  

    
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 

    
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
 

    
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

 

    
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

 

49 
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 
    
 

    
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 

    
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 

   
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 

    
 

    
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50 
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 
 

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 

    






 

    
 
   

 

   

 

   

 

   

 

   

51 

 
  

    
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



 

    



 
    



 
    

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
 
    



 
52 

 
    



 
    



 
    

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
 
    

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
 
    

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
 
    

 

53 

 
    
 

    



 
    



 
    



 
    



 
    







54 

 
 
 

    

 
    

 
   

 

   

 

    

 

    

 

    

 

    

 

55 
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 
   
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 

    

 

    
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 

    
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
 

56 
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 
    
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 

    

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 

    

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

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57 
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 
 
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 

    
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


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




 

    












 

    
58 

 
 











 

    












 

    
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




59 

 
 

 

    
 

    

 

    




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

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


 

    
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60 
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    
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    
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    
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    
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 
    
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
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
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   
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
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 

 
 
 
 
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  
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Solicitation Number: RFP #091423

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Steelcase Inc., 901 44
th Street SE, Grand Rapids, MI 49508 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Furniture Solutions with Related Accessories and Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires December 4, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

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2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference.

It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

“Supplier”, when used in connection with a purchase order, shall refer to the Dealer responsible for activities related to fulfilling the purchase order including, but not limited to, specifying, quoting, ordering, delivering, installing, invoicing and collection in accordance with the terms of this Contract. In certain situations, or in locations where no Dealer is available, Supplier may act as the Vendor under this Agreement.

“Dealer” means always an authorized dealer of Supplier, who will become bound to the terms and conditions of this Agreement through signing a separate document, solely between Supplier and Dealer, agreeing to the same.

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3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

Unless otherwise provided herein, when providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase, excluding applicable sales or use taxes and/or surcharges, which will be captured on the applicable invoice.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed

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from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

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Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone

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agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;

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x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment and Products provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment and Products purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. Any such audit will include transactions which have occurred within two (2) years of the agreed upon audit date.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

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12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices,

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informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

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3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect,

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contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

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Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

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B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-

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federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit

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Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a members of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

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I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier will work with Participating Entities on a case-by-case basis to determine if it can comply with Buy American provisions.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

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P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Steelcase Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Megan Maguire
Title: Chief Procurement Officer Title: Pricing and Contracts Manager

Date: ________________________

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Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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ADDITIONAL DEFINITIONS

For the purpose of this Agreement, the following definitions are agreed upon and may be used in both the singular and the plural without affecting their significance.

Designated Location– The physical delivery location as specifi ed on Participating Entities’ purchase order and acknowledged by Dealer.

Drop Ship – Pursuant to FCA (Incoterms®2010) and FOB (Uniform Commercial Code), freight is prepaid and pricing for Products includes delivery from the applicable Steelcase factory to the receiving dock of Participating’s Designated Location. For drop shipment s, it will be Participating Entities’ responsibility to inspect the Products upon delivery and report claims to Dealer within a reasonable time frame to ensure that proper claims procedures are followed in the event of damage.

EDI (Electronic Data Interchange) – A computer-to-computer transfer of business documents used for the transmission of purchasing documents such as purchase orders, modifications, and invoices.

Large Order – One quantity of Products to be shipped at one time to one location with a minimum list price value of:

Steelcase Products (other than exceptions below) .................................... USD 500,000 or equivalent Coalesse .................................................................................................... USD 75,000 or equivalent Turnstone, Steelcase Health ..................................................................... USD 150,000 or equivalent

List Price – The price set forth in Steelcase’s published Price List.

Negotiate – Mutually agreed upon price to be arrived at between Participating Entities, Dealer, and Steelcase.

New Products – Products are considered new for a period of two years from the date on which they are first shipped in a particular market.

Order Size – One quantity of Product to be shipped at one time to one location.

Port of Embarkation – The port from which a vessel (ship or airplane) departs upon the start of a voyage when Product is exported.

Price List – A general term which covers a variety of specific naming conventions such as Specification Guides, Price Guides, Price and Product Manuals, Catalogs, and Electronic Catalogs (ECAT’s).

Special Products – Products that are not available as such in Steelcase’s standard Price Lists and require variations in design, i.e., dimensions, features, function, colors and/or other type of finishes, in order to meet customer specific requests.

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PARTICIPATING DEALERS

LIST OF PARTICIPATING STEELCASE DEALERS

Participating Dealers as of the date of this Agreement are listed below. Additions to and/or deletions from this list may be requested at any time by Sourcewell. The most current listing of authorized Steelcase dealers can be consulted at WWW.STEELCASE.COM.

Sourcewell may add or delete an authorized dealer to participate in this Agreement at its discretion. In such event, Sourcewell shall provide a written notification to Steelcase. In the event that Sourcewell desires to add an authorized dealer, Steelcase will secure such authorized dealer’s written acceptance of the terms of the Agreement. In the even t of a deletion, such deletion will become effective thirty (30) days from receipt of Sourcewell’s written notification.

Changes to this Exhibit [ ] need not be incorporated into a written amendment to the Agreement.

UNITED STATES:

CANADA:

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ORDERS - PROCEDURE; CANCELLATION AND CHANGES

A. Procedure
Participating shall initiate orders by sending to Dealer a written or electronically transmitted (EDI) purchase order (“Order”) containing the minimum required information listed below:
x Participating’s Order reference number.
x Designation of Products (e.g., style number) and/or services covered by the Order. x Designation of surface materials.
x Quantity ordered.
x Price.
x Requested delivery date.
x “Ship to” address including contact name, dock information, etc. x Billing address for invoices.
x Any special shipping or handling requirements.

Dealer and Steelcase will use their best efforts to co mply with delivery dates requested by Participating on Orders. For Large Orders, Steelcase recommends that Pa rticipating provide as much notice as possible to Dealer in advance of the Order to reserve manufacturing capacity. Dealer shall acknowledge receipt of each Order to Participating, noting the acknowledged Steelcase ship from factory and scheduled local delivery dates.

B. Cancellation and Changes
Participating shall have the right to change or cancel any Order by delivering written notice to Dealer. Except as otherwise provided herein, any such change or cancellation shall be without charge prior to commencement of production of such Order. If production has begun (including the ordering of parts and materials), a charge may be applied up to the full invoice amount of the Order.

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DELIVERY AND INSTALLATION PROVISIONS

Whenever delivery and/or installation is performed by Dealer, the following general provisions shall apply:

A. Labor Charges
Installation will be performed by an authorized Steelcase dealer and is based on delivery during normal working hours within the authorized Steelcase dealer’s standard serv ice area, utilizing non-union labor.

Additional labor charges may result from the following, and shall be confirmed to Participating Entities in advance:
x Work performed outside of the normal working hours at Participating Entities’ request. x Delivery and Installation outside the standard service area, which is typically outside of a 25-mile radius from a servicing dealer.
x Use of union labor due to trade regulations.
x Installation of, or work in connection with, furniture lighting, HVAC, cabling, wiring, prewired panels, power hook-up and various electrical work.
x Work disruptions due to other trades, unions or subcontractors.

B. Special Markings, Packaging or Handling
If special markings, packaging or handling is requested by Participating Entities, it may be subject to additional charges.

C. Condition of Job Site
The job site shall be clean and free of debris prior to installation. Adequate facilities for offloading, staging, moving, and handling of Products shall be provided without charge by Participating Entities.

D. Job Site Service
Electric current, heat, hoistin g and/or elevator service, and containers for the disposal of packing materials will be furnished without charge by Participating Entities.

E. Storage
In the event that physical delivery and/or installation are delayed at Participating Entities’s Designated Location due to causes outside the control of Dealer or Steelcase, the Products will be stored at Participating Entities’s expense. All charges related to the delay (e.g., storage costs, labor for loading and unloading) will be confirmed to Participating Entities by Dealer at the time of the delay. Invoices for Products placed into storage will be sent by Dealer to Pa rticipating Entities to be paid as if the Products had been delivered as scheduled.

After the Products arrive at the designated site, safe and adequate storage space will be provided by Participating Entities if immediate installation cannot be accomplished. If the space provided is inadequate, requiring excessive sorting or movement, a char ge may be applied based upon agreement between Participating Entities and Dealer.

F. Assembly
Dealer's ability to assemble Products shipped knocked do wn or to attach, affix, or bolt in place movable Products is sometimes dependent on union jurisdictional agreements. If trade regulations in force at the time of installation require the use of union tradesmen or tradesmen other than Dealer’s own installation personnel at the site, all resulting additional charges (e.g., the differential between union's or other tradesmen’s hourly rate and the non-union hourly rate of Dealer’s personnel) will be paid by Participating Entities.

G. Damage
Pursuant to the applicable Incoterm, any loss or damage to the Products by weather, other trades (such as painting or plastering), fire , or other elements shall be the respons ibility of Participa ting Entities after the Products are delivered by Dealer; and Participating Entities agrees to hold Dealer harmless from loss for such reason. Notwithstanding the foregoing, however, any loss or damage to the Products caused by Dealer, its employees or subcontractors during installation shall be the responsibility of Dealer.

86 091423-STI
Rev. 3/2022 24

H. Insurance
During the term of this Agreement, Dealer and Steelcase will each maintain all applicable insurance coverage consistent with local insurance requirements and local practices, adequate to meet their liabilities under the Agreement; and Dealer’s insurance sh all be primary. Insurance certifi cates are available from Dealer or Steelcase upon request. Fire, tornado, flood, earthquake, windstorm, and other all risks insurance coverage and other applicable insurance at the site will be the responsibility of Participating Entities (including any deductibles thereunder).

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

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120
We also offer the following
additional services to our clients:

• eBusiness solutions: a web-
based solution to help your
organization save time, manage
costs and simplify furniture
purchases.
• Applied Research &
Consulting: a consulting practice
that helps clients define and
leverage their work experience
strategy.
• Global Research Team:

Steelcase has the largest in-
house research bench in the
industry. We have a
multidisciplinary team of 18
researchers worldwide with
expertise in design, strategy,
technology and social sciences.

We regularly publish our findings
and integrate our findings into
product and design solutions.
• Codesign & Custom
Solutions: Through an iterative,
participatory approach, we
collaborate with our customers to
discover, prototype and
manufacture applications and
products that reflect their vision,
brand and values.
• After-Install Support: We are
there for you, even after product
installation. We have a variety of
tools and support to help users
through the pre-move, move and
post-move process.
• Ergonomic Training:

Steelcase and our authorized
dealers offer ergonomic training
sessions and programs through
our dedicated, company
ergonomist who will ensure
employees maximize comfort and
productivity.

For more information about all
these solutions and services,
please refer to our attached
Additional Document.

Exceptions to Terms, Conditions, or Specifications Form

Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents

Ensure your submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

Bid Number: RFP 091423 Vendor Name: Steelcase Inc.

121
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MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: LINDA REICH, CITY MANAGER

SUBJECT
..titl e
Amendment to the Agreement for the Joint Exercise of Powers Relative to the San Bernardino Associated Governments.

..end

RECOMMENDATION
Approve Amendment No. 4 to the San Bernardino Associated Governments Joint Powers Authority Agreement and approve the increase in City of Chino member dues to $58,614, with an annual price increase based on the Consumer Price Index or 2%, whichever is less.

..body

FISCAL IMPACT
The proposed JPA Amendment will modify the formula to calculate membership dues. The estimated membership dues for the City of Chino would increase incrementally over 2 years from the current amount of $20,322 to $39,706 in FY 2024-25 and then to $58,614 in FY 2025-26, requiring an increase of $19,384 in the existing FY 2023-25 adopted budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Financial Stability
 Responsible Long-Range Planning
 Public Service Excellence through Internal and External Partnerships  Effective Technology

125
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE OF POWERS RELATIVE TO THE SAN BERNARDINO ASSOCIATED GOVERNMENTS.

PAGE: 2

Revenue: Click or tap here to enter text.

Expenditure: 1002000-43310
Transfer In: Click or tap here to enter text. Transfer Out: Click or tap here to enter text. 126
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE OF POWERS RELATIVE TO THE SAN BERNARDINO ASSOCIATED GOVERNMENTS.

PAGE: 3

BACKGROUND
The City of Chino is a Member Agency of the San Bernardino Council of Governments (SBCOG), which is governed by the San Bernardino Associated Governments (SANBAG) Joint Powers Authority (JPA) composed of 24 cities and towns and the five San Bernardino County Supervisorial Districts. The SBCOG provid es a forum for member agencies to exchange information and collaborate on regional issues, thus improving coordination, leveraging resources, reducing duplication of effort, and strengthening regional advocacy.

The JPA agreement specifies the methodology b y which Member Agencies are assessed membership dues. These are currently calculated on an original assessment based on each Member Agency’s population (50%) and assessed property valuation (50%), and two flat fees of $5,337 and $8,000, adopted in 2016 and 2022, respectively, per Member Agency. The City of Chino currently pays $38,292 in annual membership dues.

In 2018, the SBCOG Board adopted a five -year work plan with funding for its implementation provided by two primary sources, membership dues and Prop erty Assessed Clean Energy (PACE)/Home Energy Renovation Opportunity (HERO) funds. The work plan includes the Emergency Communications Nurse System, the Inland Regional Energy Network, the Smart County Master Plan, and Grant Assistance, including the Activ e Transportation Program (ATP) and Regional Early Action Planning (REAP) Grants 1.0 and 2.0.

ISSUES/ANALYSIS
On July 5, 2023, the SBCOG Board received a report on the 2018 work plan and funding showing that HERO funds, the SBCOG’s main supplemental fund source, had been depleted.

Budget projections showed there would be insufficient funding to continue to implement existing programs, with the agency operating at a deficit in FY 2026-27 under the status quo.

An Ad Hoc Committee was created and tasked with discussing the expansion of the COG’s capacity and increasing the dues paid by the member agencies. The committee researched the funding sources, budgets, programs, and operations of other councils of governments (COGs) in the area and identified three options for calculating dues moving forward, ultimately recommending an increase in the SBCOG’s work capacity, including adding staff and increasing its budget, and a change in the calculation of dues. The new assessment would be base d on population (50%) and general fund tax revenues (50%), added to the current assessment. In addition to the assessment for baseline services, optional subscription services would be available at an additional cost. Annual cost increases would be imposed according to the Consumer Price Index (CPI) or 2%, whichever is less.

In January 2024, the SBCOG Board accepted the Ad Hoc Committee’s recommendation and approved Amendment No. 4 to the JPA agreement. Amendment No. 4 officially changes the name of the org anization from San Bernardino Associated Governments (SANBAG) to San Bernardino Council of Governments (SBCOG) and removes the specific formula for assessing member dues, which is instead to be determined by Board -approved policy, thus providing the Board flexibility in the future if the method for assessing member agency dues needs to change.

The formula to calculate membership dues would be modified as previously noted, which would increase the estimated membership dues for the City of Chino incrementally over 2 years from the current amount of $20,322 to $39,706 in FY 2024 -25 and then to $58,614 in FY 2025 -26, requiring an increase of $19,384 in the existing FY 2023-25 adopted budget. 127
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: AMENDMENT TO THE AGREEMENT FOR THE JOINT EXERCISE OF POWERS RELATIVE TO THE SAN BERNARDINO ASSOCIATED GOVERNMENTS.

PAGE: 4

To allow the member agencies and the SBCOG to adjust their budgets as n ecessary to reflect the new dues for FY 2024 -25, SBCOG staff requests member agency action by April 30, 2024.

The new member dues would go into effect July 1, 2024.

128

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS

SUBJECT
..titl e
Subdivision Improvement Agreement with UTR College Park LLC for Parcel Map No. 20348, commonly referred to as “The Campus at College Park,” generally located north of Eucalyptus Avenue, west of Satterfield Way, south of Notre Dame Avenue, and east of Oaks Avenue. ..end

RECOMMENDATION
..recommendation
1) Approve Parcel Map No. 20348; 2) approve Subdivision Improvement Agreement and securities with UTR College Park LLC for Parcel Map No. 20348 ; and 3) authorize the City Manager to execute the necessary documents on behalf of the City. ..body

FISCAL IMPACT
There is no direct fiscal impact to the City.

Revenue:

Expenditure:

Transfer In: Transfer Out:
129
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: SUBDIVISION IMPROVEMENT AGREEMENT WITH UTR COLLEGE PARK LLC FOR PARCEL MAP NO. 20348, COMMONLY REFERRED TO AS “THE CAMPUS AT COLLEGE PARK”.

PAGE: 2

BACKGROUND
On June 20, 2022, the Planning Commission held a public hearing at the request of the developer regarding applications submitted for Site Approval PL21 -0004, Tentative Parcel Map No. 20348, and Special Conditional Use Permit PL21 -0005 for the construction of The Campus at College Park development within the Mixed -Use land use designation of the College Park Specific Plan area, generally located north of Eucalyptus Avenue, west of Satterfield Way, south of Notre Dame Avenue, and east of Oaks Avenue (Exhibit A).

Tentative Parcel Map No. 20348 proposes to subdivide the 7.53 -acre project site into two parcels for the development of the proposed mixed-use development consisting of a commercial center and a separate church. The mixed-use development is known as The Campus at College Park. The comme rcial center component of the mixed -use development is proposed to be located on a 3.74 -acre parcel on the northwest side of the project site and the church will be located on a 3.79-acre parcel on the southeast side of the project site.

The Campus at Co llege Park project is proposed on the last remaining mixed -use property within the College Park Specific Plan area. The commercial center component is comprised of three two-story buildings, designed to front along Oaks Avenue, the roundabout, and a small portion of Eucalyptus Avenue. The church project site is comprised of three single -story buildings surrounding an interior courtyard.

The development of the project site is proposed to occur in two phases. The first phase will be dedicated to the constr uction of the church and Building A of the commercial center. The second phase of the project will include the remaining commercial buildings (Buildings B & C).

The applicant anticipates construction of the first phase to begin by the end of this year and the second phase between 12 to 24 months after completion of the first phase.

After extensive discussion and deliberation, including discussions with the developer, the Planning Commission denied the project, specifically by failing to adopt any motion f or or against approval of the project. Because no motion was passed, no findings were made, and no resolution was adopted. The applicant then appealed to the City Council and requested that the appeal hearing be postponed until September 6, 2022, to allow both the applicant and staff time to evaluate the issues brought up at the Planning Commission hearing.

Although the Planning Commission did not adopt a written resolution explaining the reasons why the project was not approved, two primary concerns were discussed during the Planning Commission’s deliberations, which include traffic & pedestrian safety and frontage improvements. Consequently, at the appeal hearing, staff addressed the traffic and safety concerns and adequately addressed the conditions impo sed on the project as presented to the Planning Commission. The City Council adopted Resolution No. 2022 -056 granting the appeal and thereby approving The Campus at College Park development project.

The Engineering Conditions of Approval (COA) for The Ca mpus at College Park development require public improvements including, but not limited to curb, gutter, sidewalk, streetlights, asphalt concrete pavement, median/parkway landscape, sewer, water, recycled water, and drainage improvements. To guarantee the completion of these public improvements, the developer is required to enter into a Subdivision Improvement Agreement and obtain the 130
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: SUBDIVISION IMPROVEMENT AGREEMENT WITH UTR COLLEGE PARK LLC FOR PARCEL MAP NO. 20348, COMMONLY REFERRED TO AS “THE CAMPUS AT COLLEGE PARK”.

PAGE: 3

necessary securities for the improvements.

ISSUES/ANALYSIS
The requirements made at the time of tentative map approval have been met by the execution of the Subdivision Improvement Agreements for Parcel Map No. 20348 and by posting the necessary securities to guarantee the construction of public improvements condi tioned for The Campus at College Park development. The City Attorney reviewed and approved the Subdivision Improvement Agreement and respective securities, which is attached as Exhibit B.

Therefore, it staff recommends that the City Council approve Parcel Map No. 20348.

It should be further noted, that the conditions of approval for the project require the developer to process a vacation for the right of way along Notre Dame Avenue adjacent to the site . This could have been accomplished through the Parcel M ap; however, at the developer’s request, it was determined that in the essence of time, the vacation of the right of way could be processed through a separate instrument. Therefore, the vacation of right of way along Notre Dame will be brought back to the City Council for consideration at a later date.

Attachments: Exhibit A - Location Map Site Approval
Exhibit B - Subdivision Improvement Agreement Parcel Map No. 20348

131
132
01225.0006/366470.2 Updated 10-2020

SUBDIVISION IMPROVEMENT AGREEMENT

by and between

CITY OF CHINO

and

UTR COLLEGE PARK LLC
133
01225.0006/366470.2

SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN

THE CITY OF CHINO
AND

UTR COLLEGE PARK LLC

Agreement Date: March 5, 2024

Subdivider Name: UTR COLLEGE PARK LLC

Subdivision Description: 7.53-acre subdivision into two parcels for the construction of three two-story buildings, totaling 50,630 square feet of commercial retail, office, and restaurant space, and one single story 27,000 square foot community scale church on the project site.

T
entative Parcel Map No.: 20348

Estimated Total Cost of Improvements: $272,200.00

Estimated Total Cost of Monumentation : $13,125.00 (based upon the plans, including individual lots, subdivision boundary and public improvements).

Security:

Bond No.: ____________________

Surety: ___________________

134
01225.0006/366470.2
Designees for the Service of Written Notice:

CITY: SUBDIVIDER:

Jesus Plasencia
Assistant City Engineer
13220 Central Avenue
Chino, CA 91710
(909) 334-3417
[email protected]

UTR COLLEGE PARK LLC

Its Managing Member:

HK Ventures, Inc.

Attn: Henry Hong, President
13925 City Center Drive, Suite 200
Chino Hills, CA 9170
(714) 869-0560 x768
[email protected]

CITY PROJECT INSPECTOR

Isaac Ortega
Permit & Inspection Supervisor
13220 Central Avenue
Chino, CA 91710
(909) 334-3501
[email protected]

135
01225.0006/366470.2

TABLE OF CONTENTS

1. Construction Obligations

1.1 Works of Improvement

1.2 Other Obligations Referenced in Conditions of Tentative Map Approval

1.3 Intent of Plans

1.4 Survey Monuments

1.5 Performance of Work

1.6 Changes in the Work

1.7 Defective Work

1.8 No Warranty by City

1.9 Authority of the City Engineer

1.10 Documents Available at the Site

1.11 Inspection

1.12 Compliance with Law; Applicable Standards for Improvements

1.13 Suspension of Work

1.14 Erosion and Dust Control and Environmental Mitigation

1.15 Final Acceptance of Works of Improvement

1.16 Vesting of Ownership

1.17 Subdivider’s Obligation to Warn Public During Construction

1.18 Injury to Public Improvements, Public Property or Public Utility

2. Time for Performance

2.1 Commencement and Completion Dates

2.2 Phasing Requirements

2.3 Force Majeure

2.4 Continuous Work

2.5 Reversion to Acreage

3. Labor

3.1 Labor Standards

3.2 Nondiscrimination

3.3 Licensed Contractors

3.4 Workers’ Compensation

4. Security

4.1 Required Security

4.2 Form of Security Instruments

4.3 Subdivider’s Liability

4.4 Letters of Credit

4.5 Release of Security Instruments

5. Cost of Construction and Provision of Inspection Service

5.1 Subdivider Responsible for All Related Costs of Construction 136
01225.0006/366470.2

5.2 Payment to City for Cost of Related Inspection and Engineering Services

5.3 Payment of Development Impact Fees

6. Acceptance of Offers of Dedication

7. Warranty of Work

8. Default

8.1 Default by Subdivider

8.2 Remedies

8.3 Remedies Not Exclusive

8.4 Attorney’s Fees and Costs

8.5 Waiver

9. Indemnity/Hold Harmless

10. Subdivider’s Indemnity of Project Approval

11. Insurance Requirements

12. Environmental Warranty

13. General Provisions

13.1 Successors and Assigns

13.2 No Third-Party Beneficiaries

13.3 No Vesting Rights

13.4 Subdivider is Not Agent of City

13.5 Time of the Essence

13.6 Notices

13.7 No Apportionment

13.8 Severability

13.9 Captions

13.10 Incorporation of Recitals

13.11 Interpretation

13.12 Entire Agreement; Waivers and Amendments

13.13 Counterparts

14. Authority

137
01225.0006/366470.2
1 SUBDIVISION IMPROVEMENT AGREEMENT
THIS SUBDIVISION IMPROVEMENT AGREEMENT (this “Agreement”) i s entered into this 5 th day of March, 2024, by and between the CITY OF CHINO, a municipal corporation, organized and existing in the County of San Bernardino, under and by virtue of the laws of the State of California, (“CITY”), and UTR COLLEGE PARK LLC, a California limited liability company (Subdivider”).

RECITALS
A. Subdivider is the owner of and has obtained approval of a subdivision map identified as Tentative Parcel Map No. 20348, (the “Map”), located in the City of Chino, County of San Bernardino, State of California (the “Property”), as described on Exhibit “A”. The Map requires Subdivider to comply with certain conditions of approval for the development of the Property (the “Conditions”) as described on Exhibit “B”.

B. Pursuant to the Conditions, Subdivider, by the Map, has offered for dedication to City for public use of the streets and easements shown on the Map. City desires to accept the streets and easements shown on the Map for public use, and certain other improvements described in this Agreement.

C. Subdivider has delivered to City, and City has approved, plans and specifications and related documents for certain “Works of Improvement ” (as hereinafter defined) which are required to be constructed and installed in order to accommodate the development of the Property.

D. Subdivider ’s agreement to construct and install the Works of Improvement pursuant to this Agreement and its offer of dedication of the streets, easements and other improvements and facilities, as shown on the Map, are a material consideration to City in approving Parcel Map No. 20348 for the Property and permitting development of the Property to proceed.

COVENANTS
Based upon the foregoing Recitals which are incorporated herein by reference and in consideration of City ’s approving the Map for the Property and permitting development of the Property to proceed, Subdivider agrees to timely perform all of its obligations as set forth herein.

1. Construction Obligations.

1.1. Works of Improvement. Subdivider agrees, at its sole cost and expense, to construct or install, or cause to be constructed or installed the street, drainage, domestic water, sanitary sewer, street lighting, landscaping, utility, and other improvements more fully described in Exhibit “B” attached hereto (the “Works of Improvement ”), as the same may be supplemented and revised from time to time as set forth in this Agreement (said plans and 138
01225.0006/366470.2
2 sp
ecifications, together with all related documents, the “Plans”). The estimated construction cost for the Works of Improvement is $272,200.00.

1.2. Other Obligations Referenced in Conditions of Tentative Map Approval. In addition to the foregoing, Subdivider shall satisfy all of the Conditions on the Map for the Property. The Conditions associated with the Map are included in Exhibit “B” attached hereto.

1.3. Intent of Plans. The intent of the Plans referenced in Section 1.1 is to prescribe a complete work of improvement which Subdivider shall perform or cause to be performed in a manner acceptable to the City Engineer, (or designee), and in full compliance with all codes and the terms of this Agreement. Subdivider shall complete a functional or operable improvement or facility, even though the Plans may not specifically call out all items of work required for Subdivider’s contractor to complete its tasks, incidental appurtenances, materials, and the like. If any omissions are made or information necessary to carry out the full intent and meaning of the Plans, Subdivider or its contractor shall immediately notify its design engineer who will seek approval of the City Engineer for furnishing of detailed instructions. In the event of any doubt or question arising regarding the true meaning of any of the Plans, reference shall be made to the City Engineer whose decision thereon shall be final.

Subdivider recognizes that the Plans consist of general drawings. All authorized alterations affecting the requirements and information given on the Plans shall be in writing and approved by the City Engineer. The Plans shall be supplemented by such working or shop drawings as are necessary to adequately control the work. Without the City Engineer ’s prior written approval, no change shall be made by Subdivider or its contractor to any plan, specification, or working or shop drawing after it has been stamped as approved.

1.4. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments as shown on Parcel Map No. 20348 in accordance with the provisions of the State Subdivision Map Act and the Subdivision Ordinance of the City of Chino. Subdivider shall provide security for such obligation as provided in Section 4.1(a)(iii) and, after setting the monuments, Subdivider shall furnish the City Engineer written notice of the setting of said monuments and written proof of having paid the engineer or surveyor for the setting of said monuments.

1.5. Performance of Work. Subdivider shall furnish or cause to be furnished all materials, labor, tools, equipment, utilities, transportation, and incidentals required to perform Subdivider’s obligations under this Agreement.

1.6. Changes in the Work. The City Engineer, without invalidating this Agreement and without notification to any of the sureties or financial institutions referenced in Paragraph 4, may order extra work or may make changes by altering or deleting any portion of the Works of Improvement as specified herein or as deemed necessary or desirable by the City Engineer as determined necessary to accomplish the purposes of this Agreement and to protect the public health, safety, or welfare. The City Engineer shall notify Subdivider or its contractor in writing (by Correction Notice) at the time a determination has been made to require changes in the work. No field changes performed or proposed by Subdivider or its contractor shall be binding on City unless approved in writing by the City Engineer. The City and Subdivider may mutually 139
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3 agree upon changes to the Works of Improvement , subject to the security requirements in Section 4.

1.7. Defective Work . Subdivider shall cause its contractor to repair, reconstruct, replace, or otherwise make acceptable any work found by the City Engineer to be defective.

1.8. No Warranty by City . The Plans for the Works of Improvement have been prepared by or on behalf of Subdivider or its consultants or contractors, and City makes no representation or warranty, express or implied, to Sub divider or to any other pers on regarding the adequacy of the Plans or related documents.

1.9. Authority of the City Engineer . In addition to the authority granted to the City Engineer elsewhere in this Agreemen t, the City Engineer shall have the authority to d ecide all questions which ma y arise as to the quality and accept ability of materials furnished and work performed, and all questions as to the satisfactory and acceptable fulfillment of the terms of this Agreement by Subdivider and its contractor.

1.10. Documents Available at the Site . Subdivider shall cause its contractor to keep a copy of all approved Plans at the job site and shall give access thereto to the City ’s inspectors and engineers at all times.

1.11. Inspection. Subdivider shall have an authorized represe ntative on the job site at all times during which work is being done who has full authority to act for Subdivider, or its design engineer, and Subdivider ’s contractor(s) regarding the Works of Improvement.

Subdivider shall cause its contractor to furnish the City with every reasonab le f acility for ascertaining whether or not the Work s of Improvement as performed are in accordance with the requirements and intent of this Agreement, including the Plans. If t he City inspector requests it, the Subdivider’s contractor, at any time before acceptance of the Works of Improvement, shall remove or uncover such portions of the finished work as may be directed which have not previously been inspected. After examination, the Subdivider’s contractor shall restore said portions of the work to the standards required hereunder. Inspection or supervision by the City Engineer (or designee) shall not be considered as direct control of the individual workmen on the job site. City’s inspectors shall have the authority to stop any and all work not in accordance with the requirements contained or referenced in this Agreement.

The inspection of the work by City shall not relieve Subdivider or its contractor of any obligations to f ulfill this Agreement as herein provided, and unsu itable materials or work may be rejected notwithstanding that such materials or work may have been previously overlooked or accepted.

1.12. Compliance with Law; Applicable Standards for Improvements. In addition to the express provisions of this Agreement and the Plans, Subdivider shall cause construction of the Works of I mprovement to be completed in accordance with all other applicable federal, state, and local laws, ordinances, rules and regulations. In addition, without limiting the foregoing, the Subdivider shall, at its expense, obtain and comply with the conditions of all necessary permits and licenses for the construction of the Works of Improvement. The Subdivider shall also give all necessary notices and pay all fees and taxes as required by law. 140
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4 Subdivider shall construct the im provements in accordance with the Ci ty standards in effect at the time of the adoption of the Approved Tentative Map. City reserves the right to protect the public safety or welf are or comply with applicable Federal or State law or City zoning ordinances.

1.13. Suspension of Work. The City Engineer shall have authority to order suspension of the work for failure of the Subdivider’s contractor to comply with law pursuant to Section

1.12. In case of suspension of work for any cause w hatsoever, Subdivider and it s contractor shall be responsible fo r all materials and shall store them properly if necessary and shall provide suitable interim drainage and/or dust control measures, and erect temporary structures where necessary.

1.14. Erosion and Dust Control and Environmental Mitigation. All grading, landscaping, and const ruction activities shall be performed in a manner to control erosion and prevent flooding problems. The City Engineer shall h ave the authority to require erosion plans to prescribe reasonable controls o n the method, manner, and time of gra ding, landscaping, and construction activities to prevent nuisances to surrounding properties. Plans shall include without limitation tempora ry drainage and erosion control requirements, dus t c ontrol procedures, restri ctions on truck and other construction traffic routes , noise abatement procedures, storage of materials and equipment, removal of garbage, trash, and refuse, securing the job site to prevent injury, and similar matters.

1.15. Final Ac ceptance of Works of Improve ment. After Subdivider ’s contractor h as completed all of the Works of Improvement, Subdivider shall then request a final inspection of the work. If items are found by the City’s inspectors to be incomplete or not in compliance with this Agreement or any o f the requirements contained or referenced herein, Ci ty will inform the Subdivider or its contractor of such items. After the Subdivider’s contractor has completed these items, th e procedure shall then be the same as specified a bove for the Subdivider ’s contractor’s initial request for final inspection. If items are found by City ’s inspector s to be incomplete or not in compliance after two (2) “final” inspections, the City may req uire the Subdivider or its contractor, as a condi tion to performing further f ield inspections, to submit in writing a detailed sta tement of the work performed subsequent to the date of the previous inspection which was found to be incomplete or not in comp liance at that time. Subdivider shall be respons ible for payment to City Eng ineer of re -inspection fees in the am ount necessary to cover the City ’s costs for additional final inspections, as determined by the City Engineer.

No inspection or acceptance per taining to specific parts of the Works of Improve ment shall be construed as final acceptance of any part until the overall final a cceptance by the City Engineer is made. The City Engineer shall make a certification of completion and acceptance on the Works of Improvement by recordation of a Notice of Acc eptance on behalf of the Cit y.

Final acceptance shall not constit ute a waiver by the City Engineer of defective work subsequently discovered.

The date on which the Works of Improvement will be considered as complete shall be the date of the Notice of Acceptance.
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5 1.16. Vesting of Ownership . Upon recordation of the Notice of Acceptance, owner ship of the Works of Improvement shall vest in the City.

1.17. Subdivider’s Obligation to Warn Public During Construction. Until recordation of the Notice of Acceptance , Subdivider shall give good and adequate warning to the public of any dangerous condition of the Works of Improvements and shall take reasonable actions to protect the public from such dangerous condition. Until re cordation of the Notice of Acceptance, Subdivider sha ll provide forty-eight ( 48) hours’ advance written notice to all neighboring property owners and tenants affected by Subdivider’s operations or construction of the hours, dates and duration of any planned construction activities.

1.18. Injury to Public Improvem ents, Public Property or Pub lic Utility. Until recordation of the Notice of Acceptance of the Works of Improvement , Subdivider assumes responsibility for the care and maintenance of, and any damage to, the Works of Improvements. Subdivider shall replace or repair all Works of Improvements, public property, public utility facilities, and surveying or subdivision monuments and benchmarks which are destroyed or damaged for any reason, regardless whether resulting from the acts of the Subdivider, prior to the recordation of the Notice of Acceptance. Subdivider shall bear the entire cost of such replacement or repairs regardless of what entity owns the underlying property. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer.

Neither the City, nor any officer or employee thereof, shall be l iable or responsible for any accident, loss or damage, regardless of cause, occurring to the work or Works of Improvements prior to recordation of the Notice of Acceptance of the work or improvements.

2. Time for Performance.

2.1. Commencement and Completion Dates. Subject to Section s 2.2 and 2.3 below, Subdivider shall (i) commence with construction and installation of the Works of Im provement thirty (30) days following City ’s appr oval of the Plans ( “Commencement Date”); and (ii) complete or cause to be complete d all of the Works of Improvement within two (2) years after the Commencement Date. In the event good cause exists as determined by the City Engineer, the time for commencem ent of construction or compl etion of the Works of Improvement hereunder may be extended by up to three (3) additional one-year periods. Extensions shall be executed in writing by the City Engineer. The City E ngineer in his or her sole discretion determines whether or not the Subdivid er has established good cause for an extension. As a condition of such extension, the City Engineer may require Subdivider to furnish new security guaranteeing performance of this Agreement, as extended, in an increased amount t o compensate for any increas e in construction costs as determined by the City Engineer. If Subdivider requests and is granted an extension of time for completion of the improvements, City may apply the standards in effect at the time of the extension.

2.2. Phasing Requirements. Notwithstanding the provisions of Section 2.1, the City reserves the right to control and regulate the phasing of completion of specific Works of Improvement as required to comply with appl icable City ordinances, regulations, and rules relating to the timely provis ion of public services and facilities. In addition to whatever other remedies the City may have for Subdivider ’s failure to satisfy such phasing requirements, as 142
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6 the same now exis t or may be amended from time to time, Subdivide r a cknowledges City’s right to w ithhold the issuance of further building permits o n the Property until such phasing requirements are satisfied. Prior to issuance of building permits, Subdivider shall provide satisfactory evidence that all applicable requi rements that are a condition to issuance of building permits have been satisfied. Such requirements may include the payment of fees, construction of improvements, or both. Final inspections or issuance of Ce rtificates of Occupancy may be withheld from the Subdivider by the City, if, upon a determination by the City Engineer, completion of specific Works of Improvements or other requirements associated with the development of the Property have not been complet ed to the City Engineer ’s satisfaction.

2.3. Force Majeure. Notwithstanding the provisions of Section 2.1, Subdivider ’s time for commencement and completion of the Works of Improvement shall be extended for the period of any enforced delay caused due to circu mstances beyond the control and without the fault o f Subdivider, including t o th e extent applicable adverse weather conditions, fl ood, earthquakes, strikes, lockouts, pandemics, acts or failures to act of a public agency (including City), required changes to the scope of work required by City, and simil ar causes; pro vided, however, that the period of any enforced dela y hereunder shall not include any period longer than five (5) days prior to City ’s receipt of a written notice from Subdivider or its contractor detailing the grounds for Subdivider ’s claim to a right to extend its tim e fo r performance hereunder. The City Engineer shall evaluate all claims to Force Majeure and make a reasonable determination regarding the length of any extension of time for com mencement and/or completion of the Works of Improvement and the City Engineer’s decision shall be final.

2.4. Continuous Work . After commencement of construction of the Works of Improvement (or separate portion t hereof), Subdivider shall cause such work to be d iligently pursued to completion and shall not a bandon the work for a consec utive period or more than thirty (30) days, events of Force Majeure excepted.

2.5. Reversion to Acreage. In addition to whatever other rights City may have due to Subdivider’s failure to timely perform its obligations hereunder, Su bdivider recognizes that City reserves the right to revert the Prop erty to acreage subject to the limitations and requirements set forth in California Government Code Section 66499.11 through Section 66499.20.1.

3. Labor.

3.1. Labor Standards. This Agreement is subject to, and Subdivider agrees to comply with, all of the applicable provision s of the Labor Code includ ing, but not limited to, the wage and hour, prevailing wage, worker compensation, and various oth er labor requirements in Division 2, Part 7, Chapter 1, including section 1720 to 1740, 1770 to 1780, 1810 to 1815, 1860 to 1861, which provisions are specific ally incorporated herein by reference as set forth herein in their entirety. Subdivider shall expressly require compliance with the provisions of this Section in all agreement s wi th contractors and subcontractors for the performan ce of the Works of Improvement.

3.2. Nondiscrimination. In accordance with the California Fair Employment and Housing Act (“FEHA”), California Government Code Section 12940 et seq., Subdivider agrees 143
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7 that Subdivider, its agents, employees, contr actors, and subcontractor performing any o f the Works of Improvement shall not discriminate, in any way, against any person on the basis of race, ethnicity, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genet ic information, marital st atus, sex, gender, gender identity, gender expression, age, sexual orientation, or military and v eteran status . Subdivider shall expressly require compliance with the provisio ns o f this Section in all agreements wi th contractors and subcontractors for the performance of this Agreement.

3.3. Licensed Contractors. Subdivider shall cause all of the Works of Improvement to be constructed by contractors and subcontractors with valid Cal ifornia Contractors’ licenses for the type of work bein g performed. All of Subdiv ider’s contractors and subcontractors shall obtain a valid City of Chino business license prior t o p erforming any work pursuant to this Agreement. Subdivider shall provide the City Engineer with a list of all of it s contractors and subcontractors prior to initiating any work, and all valid Contractor ’s licenses and business licenses issued thereto as a condition of constructing the Works of Improvements.

3.4. Worker’s Compensation . Subdivider shall cause every contractor and subcontractor performing any of the W orks of Improvement to carry Workers ’ Compensation Insurance as required by the Labor Code of the State of California and shall cause each such contractor and subcontractor to submit to City a Certificate of Insura nce verifying such coverage prior to such contractor or subcontractor entering onto the job site.

4. Security.

4.1. Required Security.
(a) At the time Subdivider executes this Agreement, Subdivider shall furnish to City the follo wing bonds, letters of credit, instruments of credit (a ssignment of deposit accou nt) or other security acceptable to City in its sole and absolute discretion and satisfying the r equirements of the applicable provisions of this Section 4 below (hereinafter “Security Instruments”):
(i) A Security Instrument securing Subdivider’s faithful performance of all of the Works of Improvement ( “Faithful Performance Security Instrument”), in the amount of $272,200.00 equal to 100% of the estimated construction cost referenced in Section 1.1.
(ii) A Security Instrument guaranteeing the payment to contracto rs, subcontractors, and other persons furnishing labor, materials, and/or equipment ( “Labor and M aterials Security Instrument ”) with respect to the Works of Improvement in an amount equal to $136,100.00 equal to 50% of the estimated construction cost referenced in Section 1.1.
(iii) A Security Instrument guaranteeing the payment of the cost of setting mon uments as required in Section 1.4 in the amount of $13,125.00 equal to 100% of the cost thereof.
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8 This Agreement shall not be effective for any purpose until s uch Security Instruments are supplied to and approved by City in accordance herewith. (b) Required Security Instrument for Maintenance and Warranty . Prior to the City Council ’s a cceptance of the Works of Improvement and re cordation of a Notice of Completion, Subdivider shall deliver a Security Instrument warranting the work accepted for a period of one ( 1) year following said acceptance (“Maintenance and Warranty Se curity Instrument”), in the amount of $27,200.00 equal to 1 0% of the estimated construction c ost set forth in Section 1.1 or a suitable amount determined by the City Engineer.

4.2. Form of Securi ty Instruments. All Security Instruments shall be in the amounts required unde r Se ction 4.1 (a) or 4.1(b), as applicable, shall meet the following minimum requirements and otherwise shall be in a form provided by City or otherwise approved by the City Attorney:
(a) Bonds. For Security Instruments provided in the form of bonds, any such bond must be issued and executed by an insurance company or bank authorized to tr ansact surety business in the State of California. Any insurance company acting as surety shall h ave a minimum rating of A -IX, as rated by the current edition of Best ’s Key Rating Guide published by A.M. Best ’s Company, Oldwick, New Jersey, 08858. Any bank acting as surety shall have a minimum rating of AA, as rated by Moody’s or Standard & Poor’s.
(b) Letters of Credit . For Security Instruments which are letters of credit, any letter of credit shall be an origi nal separate unconditional, irrevocable, negotiable and transferable commercial letter of credit issued by a financial institution with offices in the State of California acceptable to City. Any such letter of credit shall specifically permit City to draw on same by unilateral certification of the City Engineer of the City that Subdivider is in default under its payment or performance obligations h ereunder or in the event Subdivider fails to deliver a replacement letter of c redit not less than thirty (30) days prior to the date of expiration of any such letter of credit and shall further be subject to the provisions of Section 4.4.
(c) Instrument of Cre dit. For Security Instruments which are Instruments of Credit, any Instrument of C redit shall be an assignment of deposit account assigning as security to City all of Subdivider’s interest in funds on deposit in one or more bank accounts with financial institutions acceptable to City. (d) General Requirements for all Security Instruments.
(i) Payments under any Security I nstruments shall be required to be made (and, wit h respect to bonds, litigation shall be required to be instituted and maintained) in the City of Chino, State of California (and the Security Instrument shall so provide).
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9 (ii) Each Se curity Instrument shall have a minimum term of one (1) year after the deadlin e for Subdivider ’s completing the Works of Improvement, in accordance with Section 2.1 (other tha n Instruments of Credit, which shall have no defined term or expiration date).
(iii) Each Security Instrument shall provide that changes may be made in the Works of Improvement pursuant to the terms of this Agreement without notice to any issuer or surety and wi thout affecting the obligations under such Security Instrument. (iv) If the Subdivi der seeks to replace any security with another security, the replacement shall: (1) comply with all the requirements for security in this Agreement; (2) be provided by the Subdiv ider to the City Engineer; and (3) upon its written acceptance by the City Engineer, be deemed a part of this Agreement. Upon the City Engineer’s acceptance of a replacement security, the former security shall be released by the City.

4.3. Subdivider’s Liability. While no action of Subdivider shall be required in order for City to realiz e on its security under any Security Instrument, Subdivider agrees to cooperate with City to facilitate City ’s realization under any Security Instrument, and to take no actio n to prevent City from such realization of any Security Instrument. Notwithstanding the giving of any Security Instrument or the subsequent expiration of any Securit y Instrument or any failure by any surety or financial institution to perform its obligatio ns with respect thereto, Subdivider shall be personally liable for performance und er this Agreement and for payment of the cost of the labor and materials for the im provements required to be constructed or installed hereby and shall, within ten (10) days a fter wr itten demand therefor, deliver to City such substitute security as City shall require satisfying the requirements in this Section 4.

4.4. Letters of Credit.
(a) In the event a letter of credit is given pursuant to Section 4.2(b), City shall be entitled to dr aw on a ny such letter of credit if a replacement letter of credit (expiring in not less than one (1) year, unless City agrees to a lesser term in City’s sole and abs olute discretion) is not delivered not less than thirty (30) days prior to the expiration of the original letter of credit, such substitute letter of credit being in the same amount and having the terms and conditions as the initial letter of credit delive red hereunder, issued by a financial institution acceptable to City as of the date of delivery of the replacement letter of credit. (b) In the event of draw by the City on a let ter of credit, the City may elect, in its sole and absolute discretion, to apply an y such funds drawn to the obligations secured by such letter of credit or to hold such fund s in an account under the control of the City, with no interest accruing thereon f or t he benefit of the Subdivider. If the City elects to hold the funds in an accou nt pursuant to the foregoing, City may thereafter at any time elect instead to apply such f unds as 146
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10 provided in the foregoing. Subdivider agrees and hereby grants City a sec urity interest in such account to the extent required for City to realize on its in terests therein and agrees to execute and deliver to City any other documents requested by City in order to evidence the creation and perfection of City ’s security interest in such account.

4.5. Release of Secu rity Instruments. The City shall release all Secur ity Instruments consistent with Government Code Sections 66499.7 and 66499.8 , Section 19.09 .010 of the Chino Municipal Code, and as follows:
(a) City shall release the Faithful Performance Security Instrument and Labor and Materials Security Instrument when all of the following have occurred:
(i) Subdivider has made written request for release and provi ded evidence of satisfaction of all other requirements in this Section 4.5; (ii) the Works of Improvement have been accepted;
(iii) Subdivider has delivered the Maintenance and Warranty Security Instrument; and
(iv) after passage of the time within which lien claims are r equired to be made pursuant to Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code of the State of California . If lien claims have been timely filed, City shall hold the Labor and Materials Security Instrument until such claims have been resolved, Subdivider has provided a statutory bond, or otherwise as req uired by applicable law.
(b) City shall release the Maintenance and Warranty Security I nstrument upon Subdivider’s written request upon the expiration of the warranty period, and settlement of any claims filed during the warranty period. (c) The City may retain fr om a ny security released, an amount sufficient to cover costs and reasonable expens es and fees, including reasonable attorney ’s fees.

5. Cost of Construction and Provision of Inspection Service.

5.1. Subdivider Responsible for All Costs of Construction . Subdivider shall be responsible for payment of all costs incurred for construction and instal lation of the Works of Improvement. In the event Subdivider is entitled to reimbursement f rom City for any of the Works of Improvement, such reimbursement shall be subject to a separate Reimbursement Agreement to be entered into between Subdivider and Cit y prior to construction of the Works of Improvement.

5.2. Payment to City for Cost of Related In spection and Engineering Services .

Subdivider shall compensate City for all of C ity’s costs reasonably incurred i n ha ving its 147
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11 authorized representative make the us ual and customary inspections of the Works of Improvement. In addition, Subdivider shall co mpensate City for all design, plan check, evaluating any proposed or agreed-upon changes in the work. The procedures for deposit and payment of such fees shall be a s established by the City. In no event shall Subdivider be entitled to additional inspectio ns or a final inspection and acceptance of any of the Works of Improvement until a ll City fees and charges have bee n fully paid, including without limitation, charges for applicable penalties and additional required inspections.

5.3. Payment of Development Impact Fees. Subdivider shall pay Development Impact Fees pursuant to and in accordanc e wi th Chino Municipal Code Chapter 3.40 or 3.45, as applicable.

6. Acceptance of Offers of Dedication . The C ity Council shall pass as appropriate resolution or resolutions acce pting all offers of dedication shown on the Map for the Property, with acceptance to become effective upon completion and acceptance by City of the Works of Improvement. Such resolution(s) shall authorize the City Clerk to execute the Certificate made a part of the Map regarding said acceptance of the offer of dedication.

7. Warranty of Work. Subdivider shall guarantee all Works of Improvement against defective materials and workmanship for a period of one (1) year from the date of final acceptance. If any of the Works of Improvement should fail or prove defective within said one (1) year period due to any reason other than improper maintenance, or if any settlement of fill or backfill occur s, or should any portion of the Works of Improvement fail to fulfill any requirements of the Plans, Subdivider, within fifteen (15) days after written notice of such defects, or within such shorter time as may reasonably be determined by the City in the ev ent of emergency, shall commence to repair or replace the same toget her with any other work which may be damaged or displaced in so doing. Should Subdivider fail to remedy defective material and/or workmanship or make replacements or repairs within the pe riod of time set forth above, City may make such repairs and replace ments and the actual cost of the required labor and materials shall be chargeable to and payable by Subdivider. The warranty provided herein shall not be in lieu of, but shall be in additi on to, any warranties or other obligations otherwise imposed by law.

8. Default.

8.1. Default by Subdivider. Default by Subdivider shall include, but not be limited to:
(a) Subdivider’s failure t o ti mely commence construction of Works of Improvement under this Agreement;
(b) Subdivider’s failure to timely complete construction of the Work s of Improvement;
(c) Subdivider’s failure to perform substantial construction work for a period for 20 consecutive calendar days after commencement of the work; 148
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12 (d) Subdivider’s insolvency, appoi ntment of a receiver, or the filing of any petition in bankruptcy, e ither vo luntary or involuntary, which Subdivider fails to discharge within 30 days;
(e) The commencement of a foreclosu re a ction against the subdivision or a portion thereof, or any conveyance in lieu or in avoidance of foreclosure; or (f) Subdivider’s failure to perform any other obligation under this Agreement.

8.2. Remedies. The City reserves all remedies available to it at law or in equity for a default or breach of Subdivider ’s obligations under th is Agreement. The City shall have the right, subject to this Section, to draw upon or use the appropriate security to mitigate the City ’s damages in t he e vent of default by Subdivider . Th e City ’s right to draw upon or use the security is in addition to any other remedy available to City. The parties acknowledge that the estimated costs and security amounts may not reflect the actual cost of construction of the improvements and, therefore, City ’s damages for Subdivider ’s default shall be measured by the cost of completing the required improvements. The City may use the sums provided by the securities for the completion of the Works of Improvement in accor dance with the plans. In the event the Subdivider fails to cure any default under this Agreement within 20 days after the City mails a notice of such default to the Subdivide r and th e Subdivider’s surety, Subdivider authorizes the City to perform the oblig ation for which Subdivider is in default and agrees to pay the entire cost of such performance by the City . The City may take over the work and complete the Works of Improvem ent, by contract or by any other method City deems appropriate, at the expense of the Subdivider. In such event, City, without liability for doing so, may complete the Works of Improvement using any of Subdivider ’s materials, appliances, plans and other pr operty t hat are at the work site and that are necessary to complete the Works of Improvement.

8.3. Remedies Not Exclusive . In any case where this Agreement provides a specific remedy to City for a defa ult by Subdivider hereunder, the Subdivider agrees that the choice o f remedy or remedies for Subdivider’s breach shall be in the discretion of the City. Additionally, any remedy specifically provided in this Agreement shall be in addition to, and not exclusive of, City’s right to pursue any other administrative, legal, or equitable remedy to which it may by entitled.

8.4. Attorney’s Fees and Costs . In th e event that Subdivider fails to perform any obligation under this Agreement, Subdivider agrees to pay all cos ts and expenses incurred by City in securing performance of such obl igations, including costs of suit and reasonable attorney’s fees. In the e vent of any dispute arising out o f Su bdivider’s performance of its obligations under this Agreement or under any o f the Security Instruments referenced herein, the prevailing party i n such action, in addition to any other relief which may be granted, shall be entitled to recover its reasonable attorney ’s fees and costs. Such attorney’s fees and cost shall include fee s and costs on any appeal, and in addition a party entitled to attor ney’s fees and costs shall be entitled to all other reasonable costs incur red in investigating such action, taking depositions and discovery, retaining expert witnesses, and all other nece ssary and related costs with respect to the litigation. All such fee s and costs shall be deemed to have 149
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13 accrued on commencement of the action and shall be enforceable whether or not the action is prosecuted to judgment.

8.5. Waiver. No waiver by the City of any breach or default by the Subdivider shall be considered valid unless in writing, and no such waiver by the City shall be deemed a waiver of any subsequent breach or default by the Subdivider.

9. Indemnity/Hold Harmless . City or any officer, employee or agent thereof shall not be liable for any injury to persons or property o ccasioned by reason of the acts or omissions of Subdivider, its agents, em ployees, contractors and subcontractors in the performance of this Agreement. Subdivider further agrees to protect , defend, indemnify and hold harmless City, its officials, boards an d commissions, and members thereof, agents, and employees from any and all claims, demands, causes of actio n, liability or loss of any sort, because of, or arising out of, acts or omission s of Subdivider, its agents, employees, contractors and subcontracto rs in the performance of this Agreement, except for such claims, demands, causes of action, liability or loss arising out of the sole active negligence of the City, its officials, boards, commissions, the members thereof, agents and employees, including al l claims, demands, causes of action, liability or loss because of or arisi ng out of, in whole or in part, t he design or construction of the improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said Subd ivision, and the public improvements as provided herein, and in addition, to adjacent property owners as a consequ ence of the diversion of waters from the design and construction of public drainage systems, streets and other improvements.

Recordation of th e Notice of Acceptance by the Cit y of the Works of Improvements shall not constitute an assumption by the City of any responsibility for any damage or taking covered by this Section. City shall not be responsible for the design or construction of the prope rty to be dedicated or the improvements pursuant to the approved improvement p lans or map, regardless of any negligent action or inaction taken by the City in approving the plans or map, unless the particular improvement design was specifically required by City over written objection by S ubdivider submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvem ent design was dangerous or defective and suggested an alternative safe and feasible design.

After recordation of the Notice of Acceptance , the Subdivider shall remain obligated to eliminate any latent defect in design or dangerous condition caused by the design or construction defect for a period of one (1) year ; however, Subd ivider shall not be responsible for routine maintenance. It is the intent of this section that Subdivider shall be responsible for all liability for design and construction of the im provements installed or work do ne pursuant to this Agreement and that City shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving or reviewing any work or construction. The improvement security shall not be required to cover the provisions of this Paragraph.

Subdivider shall reimburse t he City for all costs and expenses, i ncluding but not limited to fees and charges of architects, engineers, attorneys, and other professionals, and court costs, incurred by City in enforcing this Section.
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14 10. Subdivider’s Indemnity of Project Approval. Subdivider shall defend, indemnify, and hold harmless the City and its agents, officers, and employees from any claim, action, or proceeding against the City or its agents, officers, or employ ees to attack, set aside, void, or annul, an approval of the City, adv isory agency, appeal board, or legisl ative body concerning the Subdivision. The City shall promptly notify the Subdivider of any claim, action, or proceeding and cooperate fully in the d efense of any such claim, actio n, or proceeding. In the event City fai ls to promptly notify the Subdivider of any claim, action, or proceeding, or if the City fails to cooperate in the defense, the Subdivider shall not thereafter be responsible to defend, indemnify, or hold harmless the City. Nothing in this Section prohibit s the Ci ty from participating in the defense of any claim, action, or proceeding if City bears its own attorney ’s fees and costs and defends the action in good faith. Subdivider shall no t be required to pay or perform any settlement unless the settlement is approved by the Subdivider.

11. Insurance Requirements. Subdivider, at Subdivider’s sole cost and expense and for the full term of this Agreement and any extensions thereto, shall obtain and maintain all of the following minimum insurance requirements in a form approved by the City’s authorize d designee for Risk Management prior to commencing any work:
(a) Commercial General Liability policy with a minimum $1 million combined single limit for bodily injury and property dam age providing all of the following minimum coverage without deductibles:
(i) Premises operations; including X, C, and U coverage; (ii) Owners’ and contractors’ protection;
(iii) Blanket contractual;
(iv) Completed operations; and
(v) Products.
(b) Commercial Business Auto policy w ith a minimum $1 million combined single li mit for bodily injury and propert y da mage, providing all of the following minimum coverage without deductibles:
(i) Coverage shall apply to any and all leased, owned, hired, or non - owned vehicles used in pursuit of any of the activities associated with this Agreement; and
(ii) Any and all mobile equipment including cranes which are not covered under the above Commercial Business Auto policy shall have said coverage provided under the Commercial General Liability policy. (c) Workers Compensation and Employers ’ Liability policy in accordance with the laws of the State of California and providing coverage for any and all employees of the Subdivider:
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15 (i) This policy shall provide coverage for Workers ’ Compensation (Coverage A); and
(i) This policy shall provide coverage for $1,000,000 Employers’ Liability (Coverage B).
(ii) Pursuant to Labor Code section 1861, Subdivider by executing this Agreement certifies: “I am aware of the provisions of Section 3700 of the Labor Code which requires eve ry employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.”
(iii) Prior to commencement of work, the Subdivi der shall file with the City’s Risk Manager a Certificate of Insurance or certification of permission to self -insure workers ’ compensation conforming to the requirements of the Labor Code.
(d) Endorsements. All of the fo llowing endorsements are required to be made a part of each of the above-required policies as stipulated below:
(i) “The City of Chino, its officers, employees and agents are hereby added as additional insureds.”
(ii) “This policy s hall be considered primary insu rance with respect to any other valid a nd c ollectible insurance the City may possess, including any self- insured retention the City may have and any other insurance the City does possess shall be considered excess insurance only.”
(iii) “This insurance shall a ct for each insured and additional insu red as though a separate policy has b een written for each. This, however, will not act to increase the limit of the insuring company.” (iv) “Thirty (30) days prior written notice of cancella tion shall be given to the City of Chino in the event of cancellation and/or r eduction in coverage, except that ten (10) days prior written notice shall apply in the event of cancellation for non -payment of premium. ” Such notice shall be sent to the Risk M anager at the address indicated in Subsection f below.
(v) Subsection d(i v) h ereinabove “Cancellation Notice ” is t he only endorsement required of the Workers’ Compensation and Employers’ Liability policy.
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16 (e) Admitted Insurers. All insurance companies providing insurance to the Subdivider und er this Agreement shall be admitted to transact the business of insurance by the California Insurance Commissioner.
(f) Proof of Coverage. Copies of all required endorsements shall be attached to the Certificate of Insurance whi ch shall be provided by the Sub divider’s insurance company as evidence of the coverage required herein and shall be mailed to:

City of Chino
Risk Management
13220 Central Avenue
Chino, CA 91710

12. Environmental Warranty.

12.1. Prior to the acceptance of any ded ications or Works of Improvemen t by City, Subdivider shall provide Cit y with a written warranty in a form substantially similar to Exhibit “C” attached hereto and incorporated herein by reference, that:
(a) Neither the property to be dedicated nor Subdivider are in violation of any environmental law, and neither the property to be dedicated nor the Subdivider are subject to any existing, pending or threatened investigation by any federal, state or local governmental authority under or in connection with the environmental laws relating to the property to be dedicated. (b) Neither Subdivider nor any other person with Subdivider’s permission to be upon the property to be dedicated shall use, generate, manufacture, produce, or release, on, under, or about the property to be dedicated, any Hazardous Substance except in compliance with al l applicable environmental laws. For the purposes of this Agreement, the term “Hazardous Substances” shall mean any substance or material which is capable of posing a risk of injury to h ealth, safety or property, incl uding all those materials and substance s de signated as hazardous or toxic by any federal, state or local law, ordinance, rule, regulation or policy, including but not limited to, all of those materials and substances defined as “Toxic Materials” in Sections 66680 through 66685 of Title 22 of th e California Code of Regulations, Div ision 4, Chapter 30, as the same shall be amended from time to time, or any other materials requiring remediation under federal, state or local laws, ordinances, rules, regulations or policies. (c) Subdivider has not cause d or permitted the release of and has no knowledge of the release or presence of any Hazardous Substance on the property to be dedicated or the migration of any hazardous substance from or to any other property adjacent to, or in the vicinity of, the property to be dedicated. (d) Subdivider’s prior and present use of the property to be dedicated has not resulted in the release of any hazardous substance on the property to be dedicated.
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17 12.2. Subdivider shall give prompt written notice to City of:
(a) Any proceeding or investigation by any federal, state or local governmental (b) authority with respect to the presence of any hazardous substance on the property to be dedicated or the migration thereof fro m or to any other property adjacent to, or in the vicinity of, the property to be dedicated. (c) Any claims ma de o r threatened by any third party against City or the property to be dedicated relating to any loss or injury resulting from any hazardous substance; and
(d) Subdivider’s discover y of any occurrence or condition on any property adjoining or in the vicinity of the property to be dedicated that could cause the property to be dedicated or any part thereof to be subject to any restrictions on its ownership, occupancy, use for the purpose for which it is intended, transferability or suit under any environmental law.

13. General Provisions.

13.1. Successors and Assigns . This Agreement shall be binding upon all successors and assigns to Subdivider ’s right, title, and in terest in and to the Property and any portion thereof. Subdivider h ereby co nsents to City recording this Agreement as official records of San Bernardino County, affecting fee title interest to the Property to provide constructive notice of the rights and obligations incurred by Subdivider in the City’s approval of this Agreement. In the event the Property is subsequently conveyed by Subdivider to a third party prior to completion of the Works of Improvement, whereby the third party is intended to assume Subdivider’s responsibilities with regard to this Agreement, (the “Replacement Subdivider ”), the rights and obligations of this Agreement shall transfer to the Replacement Subdivider; however, the Security Instruments required pursuant to Section 4 of this Agreement, and furnished by S ubdivider as a condition of the City ’s approval of this Agreement, shall remai n Subdivider’s responsibility to maintain until such time as Subdivider and its Replacement Subdivider enter into a Transfer and Assignment of Subdiv ision Agreement, (the “Transfer Agreement”), to acknowledge the tran sfer of fee title to the Property from the Subdivider to its Replacement Subdivider, and to acknowledge the rights and obligations associated with this Agreement upon the Replacement Subdi vider, including Replacement Subdivider’s responsibility to furnish replacement Security Instruments meeting the City’s approval pursuant to Section 4 of this Agreement. Until such time as a Transfer Agreement, meeting the City ’s approval, is executed by Subdivider and its Replacemen t Subdivider, and replacement Security Instruments meeting City ’s approval are furnished by the Replacement Subdivider, Subdivider retains sole responsibility for maintaining all Security Instruments required pursuant to Section 4 of this Agreement.

13.2. No Thi rd-Party Beneficiaries . This Agreement is i ntended to benefit only the parties hereto and their respective successors and assigns. Neither City nor Subdiv ider intend to create any third -party beneficiary rights in this Agreemen t in any contractor, subcontr actor, member of the general public, or other person or entity. 154
01225.0006/366470.2
18 13.3. No Vesting Rights. Performance by the Subdivider of this Agreement shall not be construed to vest Subdivider ’s rights with respect to any change in any zoning or b uilding law or ordinance.

13.4. Subdivider is Not Agent of City. Neither S ubdivider nor Subdivider ’s agents, contractors, or subcontractors are agents or contractors of the City in connection with the performance of Subdivider’s obligations under this Agreement.

13.5. Time of the Essence. Time is of the essence of Subdivider’s performance of all of its obligations under this Agreement.

13.6. Notices. Unless otherwise specified in this Agreement, all notices required or provided for under this Agreement shall be in writing an d delivered in person or sent by mail, postage prepaid and addressed as provided in this Section. Notice sh all be effective on the date is delivered in person, or, if mailed, on the date of deposit in the United States Mail.

Notice shall be provided to the persons listed on Pages 1 an d 2 of this Agreement by the parties for this purpose.

Either party may provide a new designated representative and/or address by written notice as provided in this Section.

13.7. No Apportionment. Nothing contained in this Agreement shall preclude City from expending monies pursuant to agreements co ncurrently or previously executed betwe en the parties, or from entering into agreements with other subdividers for the apportionment of costs of water and sewer mains, or other improvement s pursuant to the provisions of the City ordinances providing, therefore. Nor shall anything in the Agreement commit City to any such apportionment.

13.8. Severability. I f any portion of this Agreement is held invalid by a court of competent jurisdiction, the re mainder of the Agreement shall remain in full force and effect unless amended or modified by mutual written consent of the parties.

13.9. Captions. The captions of this Agreement are for convenience and reference only and shall not be used in the interpretation of any provision of this Agreement.

13.10. Incorporation of Recitals. The recitals to this Agreement are hereby incorporated into the terms of this Agreement.

13.11. Interpretation. This Agreement shall be interpreted in accordance with the laws of the State of California.

13.12. Entire Agreement; Waiv ers and Amendments . This Agreement inte grates a ll of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the parties with respect to all or part of t he subject matter hereof, exce pt as may be expressly provided herein. All waivers of the provisions of this Agreement must be in writing and signed by an authorized representative of the party to be charged, and all amendments hereto must be in writing and signed by the appropriate representatives of both parties.
155
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19 13.13. Counterparts. This Agreement may be executed in one or more counterparts, all of which taken together shall be deemed one original.

14. Authority. The persons executing this Agreement on behalf of the parties warrant the (I) party is duly organized and existing, (ii) t hey are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreeme nt, and (iv) the entering into of this Agreement does not violate any provisions of any other agreement to which said party is bound. [SIGNATURES ON NEXT PAGE]
156
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20 IN WITNESS WHEREOF, the City and the Subdivider have caused this Agreement to be executed the day and year first above written.

APPROVED AS TO FORM: APPROVED AS TO CONTENT:

___________________________ _____________________________ Fred Galante, City Attorney Hye Jin Lee, P.E.

Director of Public Works

UTR COLLEGE PARK LLC

By:

Name: Henry Hong

Title: Authorized Agent

CITY OF CHINO

Dr. Linda Reich, City Manager

Date:

ATTEST:

By
Natalie Gonzaga, City Clerk

Dated: ___________________________

157
01225.0006/366470.2

158
01225.0006/366470.2 A-1

EXHIBIT “A”

LOCATION MAP
159
01225.0006/366470.2 B-1 E
XHIBIT “B”
TENTATIVE PARCEL MAP NO. 20348 WORKS OF IMPROVEMENT
A. Removal of undesirable, dangerous and dead plant materials and roots.

B. All onsite and offsite grading as specified on the approved grading plan.

C. Relocation of all public utility structures as necessary to properly construct the required improvements.

D. Storm drain facilities as required and shown on the approved construction plans and in accordance with City Standards.

E. Sanitary sewers constructed as shown on the approved, engineered plans and in accordance with City Standards.

F. Water mains, valves, hydrants, services, meters and appurtenances to serve each lot as shown on the approved construction plans and in accordance with City Standards.

G. Underground installation of all electrical, telephone, cable television and any other energy or communication lines that abut or are within the project site.

H. A street lighting system (City-owned) in accordance with City Standards.

I. Disposal of all rocks and debris located within any public right-of-way within said development or on the boundary streets thereof.

J. Installation of concrete curbs, gutters, sidewalks, cross gutters, driveways and intersections as shown on approved construction plans and in accordance with City Standards.

K. Installation of asphalt concrete or Portland Cement Concrete street pavement on base material as shown on approved construction plans and in accordance with City Standards.

L. Street signs at intersections per the City Standards.

M. Installation of approved landscaping (plants and materials).

N. Setting monuments as required by the State Code.

The Subdivider shall also perform all work and furnish all materials necessary, in the opinion of the Director of Public Works or his/her designee and on his order, to complete the improvements in accordance with the plans and specifications on file as hereinbefore specified, or any changes required or ordered by said Engineer which, in his opinion, are necessary or required to complete this work. 160
161
162
163
164
165
166
` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028 - OFF-SITE IMPROVEMENT
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity PS Item Unit
Price
Total Cost
Per Item
6 EA Tree Removal $ 800.00 $4,800.00
43 CY Concrete Removal $ 325.00 $13,975.00
24 CY AC Pavement Removal $ 100.00 $2,400.00
CY Imported Common Fill (Incl. Compaction) $ 34.00 $0.00 SF Preparation of Subgrade, Sidewalk and Paving $ 1 .00 $0.00 0 LF PCC 8" Curb & 24" Gutter on 6" AB $ 26.00 $0.00 319 LF PCC 6" Curb & 24" Gutter on 6" AB $ 24.00 $7,656.00 LF PCC Curb Only $ 20.00 $0.00
LF 8" A.C. Berm $ 20.00 $0.00
SF 8" PCC Cross Gutter on 6" AB $ 16.00 $0.00 2430 SF 4" PCC Sidewalk $ 5.80 $14,094.00 0 SF 6" PCC Thick Drive Approach on 6" AB $ 12.50 $0.00 2430 SF 8" PCC Thick Drive Approach on 6" AB $ 15.00 $36,450.00 LF 2" x 6" Redwood Header $ 7.50 $0.00
4 EA Street Sign and Post $ 475.00 $1,900.00
EA Traffic Sign and Post $ 400.00 $0.00
EA Reflector Sign and Post $ 175.00 $0.00
5 EA Painted Legend $ 6.50 $32.50
760 SF Prime or Tack Coat $ 0.08 $60.80
14 TON AC Variable - <300T $ 130.00 $1,820.00 TON AC Variable - >300T $ 120.00 $0.00
30 TON CAB Variable - <300T $ 100.00 $3,000.00 TON CAB Variable - >300T $ 90.00 $0.00
$86,188.30

STREETS
EngCostEstimate Page 1 of 10 Effective Date: January 1, 20 22167 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
1 EA Adjust Sewer Manhole to Grade $ 950.00 $950.00 EA Adjust Sewer Cleanout to Grade $ 500.00 $0.00 EA Adjust Water Valve and Can to Grade $ 525.00 $0.00 2 EA Street Light (City Owner) $ 7,700.00 $15,400.00 0 EA Electrical Pedestal $ 6,500.00 $0.00
21 EA Lot Monument Setting Fee $ 550.00 $11,550.00 320 LF Sawcut A.C. $ 3.00 $960.00
LF Sawcut Concrete $ 3.00 $0.00
SF Cold Plane A.C. 2" Thick $ 0.28 $0.00
0 LF Signing & Striping for $0.00
Arterial $ 19.00 $0.00
1067 LF Collector $ 13.00 $13,871.00
Local $ 7.00 $0.00
EA Traffic Signal (8 - Phase Controller) $ 350,000.00 $0.00 EA Modify existing Traffic Signal per Quadrant $ 75,000.00 $0.00 LF Chain Link Fence $0.00
4 foot Residential Grade (Add $7.00/LF for Removal
of Existing Fence) $ 25.00 $0.00
0L F 6 foot School fence (Add $9.00/LF for Removal of
Existing Fence) $ 35.00 $0.00
EA Utility Poles $0.00
Transmission $ 11,500.00 $0.00
Distribution $ 8,000.00 $0.00
0E A Service $ 3,000.00 $0.00
$42,731.00

STREETS
EngCostEstimate Page 2 of 10 Effective Date: January 1, 20 22168 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
SF
Landscape (Including shrubs, Hardscape, Irrigation, Ground Cover, Lighting, Installation Labor and Connection to Existing $ 15.00 $0.00 LF 14 foot Median with Landscape, Irrigation, Lighting, Hardscape, Curb, Gutter & Pavement $ 300.00 $0.00 Rail Road Crossing $0.00
LS Safety Equipment (Complete Including Crossing
Gates, Signs, and Lights) $ 500,000.00 $0.00
SF Track Crossing (Concrete) $ 175.00 $0.00
0 SF Approach $ 4.00 $0.00
2 EA S.W. Ramps (A.D.A. Compliant) $ 4,000.00 $8,000.00 EA Traffic Signal Loops $ 600.00 $0.00
$8,000.00
STREET SUBTOTAL $136,919.30
LS Mobilzation (5% of Construction Cost) 5% $6,845.97
LS Traffic Control (5% of Construction Cost) 5% $6,845.97 LS Clear & Grub Site (5% of Construction Cost) 5% $0.00 LS Excavation (Clean Material) (5% of Construction Cost) 5% $0.00 $150,611.23

STREETS

STREETS
GRAND TOTAL STREETS ONLY $ +208,587.96 EngCostEstimate Page 3 of 10 Effective Date: January 1, 20 22169 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
100 LF Trench Support/Shoring (6 foot depth) $ 15.00 $1,500.00 100 CY Pipe Bedding & Compaction (Imported) $ 90.00 $9,000.00 LF 6" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration $ 80.00 $0.00 100 LF 8" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration. $ 100.00 $10,000.00 LF 12" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration $ 135.00 $0.00 LF 18" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration $ 175.00 $0.00 LF Removal, Disposal of ACP and Backfill $ 150.00 $0.00 2 EA 6" Gate Valve $ 2,000.00 $4,000.00
2 EA 8" Gate Valve $ 2,600.00 $5,200.00
EA 12" Gate Valve $ 4,500.00 $0.00
EA 18" Gate Valve $ 7,500.00 $0.00
2 EA Fire Hydrant Assembly per City Std. $ 7,500.00 $15,000.00 EA Blow-off Assembly 4" per City Std. $ 8,600.00 $0.00 EA 2" Air Relief Assembly $ 4,500.00 $0.00
2 EA 1" Water Service/Meter $ 3,500.00 $7,000.00 0 EA 2" Water Service/Meter $ 4,500.00 $0.00
2 EA 3" Water Service/Meter $5,500.00 $11,000.00
WATER SUBTOTAL $62,700.00
LS Mobilzation (5% of Construction Cost) 5% $3,135.00
LS Traffic Control (5% of Construction Cost) 5% $3,135.00 $68,970.00
WATER
WATER
GRAND TOTAL WATER ONLY $ EngCostEstimate Page 4 of 10 Effective Date: January 1, 20 22170 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
58 LF Trench Support/Shoring (6 foot depth) $ 15.00 $870.00 CY Pipe Bedding (Imported) $ 90.00 $0.00
LF 6" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration $ 80.00 $0.00 LF 8" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration. $ 100.00 $0.00 LF 12" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration $ 135.00 $0.00 LF 18" Pipe & Fittings Installed, including excavation, bedding, backfill and pavement restoration $ 175.00 $0.00 EA 6" Gate Valve $ 2,000.00 $0.00
EA 8" Gate Valve $ 2,600.00 $0.00
EA 12" Gate Valve $ 4,500.00 $0.00
EA 18" Gate Valve $ 7,500.00 $0.00
EA Fire Hydrant Assembly per City Std. $ 7,500.00 $0.00 EA Blow-off Assembly 5" per City Std. $ 8,600.00 $0.00 EA 2" Air Relief Assembly $ 4,500.00 $0.00
EA 1" Water Service/Meter $ 3,500.00 $0.00
2 EA 2" Water Service/Meter $ 4,500.00 $9,000.00 1 RECYCLED WATER SUBTOTAL $9,870.00 $9,870.00
9870 LS Mobilzation (5% of Construction Cost) 5% $493.50 9870 LS Traffic Control (5% of Construction Cost) 5% $493.50 $10,857.00
GRAND TOTAL RECYCLED WATER ONLY $ -

RECYCLED WATER

RECYCLED WATER
EngCostEstimate Page 5 of 10 Effective Date: January 1, 20 22171 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
30 LF Trench Support/Shoring $ 15.00 $450.00 20 LF 6" Installed, including excavation, bedding, backfill and pavement restoration $85.00 $1,700.00
0 LF 8" Installed, including excavation, bedding, backfill and pavement restoration $93.00 $0.00
LF 10" Installed, including excavation, bedding, backfill and pavement restoration $103.00 $0.00
LF
12" Installed, including excavation, bedding, backfill and pavement restoration $123.00 $0.00
LF 15" Installed, including excavation, bedding, backfill and pavement restoration $143.00 $0.00
LF 18" Installed, including excavation, bedding, backfill and pavement restoration $163.00 $0.00
LF 21" Installed, including excavation, bedding, backfill and pavement restoration $193.00 $0.00
LF
24" Installed, including excavation, bedding, backfill and pavement restoration $208.00 $0.00
1 EA Sewer Saddle $450.00 $450.00
EA Wyes 4" x 8" Typical $225.00 $0.00
EA 48" Sewer Manhole $4,700.00 $0.00
0 EA 60" Sewer Manhole $7,500.00 $0.00
0 EA Sewer Cleanout $1,800.00 $0.00
1 EA Sewer manhole base modification $5,000 5000
SEWER SUBTOTAL $7,600.00
LS Mobilization (5% of Construction Cost) 5% $380.00
LS Traffic Control (5% of Construction Cost) 5% $380.00 $8,360.00
SEWER
SEWER
GRAND TOTAL SEWER ONLY $ EngCostEstimate Page 6 of 10 Effective Date: January 1, 20 22172 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
LF 24" X 36" C.M.P.A. (10 Gauge) $ 230.00 $0.00 LF 27" x 43" C.M.P.A (10 Gauge) $ 250.00 $0.00 EA Storm Drain Manhole #1 $ 10,000.00 $0.00
EA Junction Structure #2 (24" or larger) $ 8,850.00 $0.00 0 EA Junction Structure #4 (24" or smaller) $ 4,000.00 $0.00 EA Outlet Structure $ 7,000.00 $0.00
EA Catch Basin 3.5' Width $ 7,200.00 $0.00
EA Catch Basin 7' Width/L.D. $ 7,900.00 $0.00
EA Catch Basin 10' Width/L.D. $ 9,950.00 $0.00
EA Catch Basin 14' Width/L.D. $ 11,000.00 $0.00
EA Catch Basin 21' Width/L.D. $ 13,000.00 $0.00
LF 18 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 200.00 $0.00 LF 24 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 240.00 $0.00 LF 27 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 260.00 $0.00 LF 30 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 280.00 $0.00 LF 33 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 295.00 $0.00 LF 36 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 310.00 $0.00 LF 39 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 320.00 $0.00 LF 42 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 330.00 $0.00 LF 45 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 360.00 $0.00 LF 48 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 385.00 $0.00 LF 54 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 440.00 $0.00 LF 60 inch RCP Installed, including excavation, bedding, backfill and pavement restoration $ 500.00 $0.00

STORM DRAIN
EngCostEstimate Page 7 of 10 Effective Date: January 1, 20 22173 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024

Quantity Unit Item Unit Total Cost
STORM
DRAIN
LF 66 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
560 00 $0.00
LF 72 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
625 00 $0.00
LF 78 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
690 00 $0.00
LF 84 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
765 00 $0.00
LF 90 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
830 00 $0.00
LF 96 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
920 00 $0.00
LF 102 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
1 000 00 $0.00
LF 108 inch RCP Installed, including excavation, bedding, backfill and pavement restoration
$
1 075 00 $0.00
LF 7' x 6' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
700 00 $0.00
LF 7' x 8.5' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
820 00 $0.00
LF 7' x 9.5' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
870 00 $0.00
LF 8' x 11' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
1 000 00 $0.00
LF 8' x 13' RCB Installed, including excavation, bedding, $ $0.00 LF 9' x 9' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
1 000 00 $0.00
LF 9' x 12' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
1 100 00 $0.00
LF 4' x 6' RCB Installed, including excavation, bedding, backfill and pavement restoration
$
680 00 $0.00
STORM DRAIN SUBTOTAL $0.00
LS Mobilization (5% of Construction Cost) 5% $0.00
LS Traffic Control (5% of Construction Cost) 5% $0.00
$0.00

STORM DRAIN
GRAND TOTAL STORM DRAIN ONLY $ $8,800.00 EngCostEstimate Page 8 of 10 Effective Date: January 1, 20 22174 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit
Price
Total Cost
Per Item
DIRECT COSTS GRAND TOTAL STREETS ONLY $150,611.23
GRAND TOTAL WATER ONLY $68,970.00
GRAND TOTAL RECYCLED WATER ONLY $10,857.00
GRAND TOTAL SEWER ONLY $8,360.00
GRAND TOTAL STORM DRAIN ONLY $0.00

GRAND TOTAL (FOR PLAN CHECK & INSPECTION FEE
DETERMINATION) $238,798.23
Project Contingencies 10% $ 23,879.82
Construction Staking 3% $ 7,163.95
Soils Testing 1% $2,387.98
Material Testing 1% $0.00
Construction Inspection 4.8% $0.00
Contract Administration 1% $0.00
GRAND TOTAL (FOR BOND AMOUNTS) $272,229.98

PROJECT ADDITIVES
EngCostEstimate Page 9 of 10 Effective Date: January 1, 20 22175 ` RESOLUTION NO. 22-007

EXHIBIT C

CITY OF CHINO

ENGINEERING COST ESTIMATE
PROJECT NO: PL- 21-0028
LOCATION : OAKS AVENUE AND NOTRE DAME AVENUE
By: SEABOARD ENGINEERING COMPANY
DATE: 1/25/2024
Quantity Unit Item Unit Total Cost

BY ENGINEER
Prepared By: MARITES A. DIZON
R.C.E. Number: 61180
Expiration: 6/30/2025
Place R.C.E. Stamp and Signature Here (required)

$ -
$ -
$ -

BY CITY
Faithful Performance Bond (100% of Construction Cost) Labor & Material Bond (50% of Construction Cost) Warranty Bond (10% of Construction Cost) EngCostEstimate Page 10 of 10 Effective Date: January 1, 2 022176 01225.0006/366470.2 C-1

EXHIBIT “C”
TENTATIVE PARCEL NO. 20348

UTR COLLEGE PARK LLC

ENVIRONMENTAL WARRANTY
As a condition precedent to acceptance of the dedications and public improvements to be conveyed by the above-named Subdivider to the City of Chino for the above-referenced Subdivision, Subdivider hereby warrants to the City of Chino that:

1. Neither the property to be dedicated nor Subdivider are in violation of any environmental law, and neither the property to be dedicated nor the Subdivider are subject to any existing, pending or threatened investigation by any federal, state or local governmental authority under or in connection with the environmental laws relating to the property to be dedicated.

2. Neither Subdivider nor any other person with Subdivider ’s permission to be upon the property to be dedicated has used, generated, manufactured, produced, or released, on, under, or about the property to be dedicated, any Hazardous Substance except in compliance with all applicable environmental laws. For the purposes of this warranty, the term “Hazardous Substances ” shall mean any substance or material which is capable of posing a risk of injury to health, safety or property, including all those materials and substances designated as hazardous or toxic by any federal, state or local law, ordinance, rule, regulation or policy, including but not limited to, all of those materials and substances defined as “Toxic Materials” in Sections 66680 through 66685 of Title 22 of the California Code of Regulations, Division 4, Chapter 30, as the same shall be amended from time to time, or any other materials requiring remediation under federal, state or local laws, ordinances, rules, regulations or policies.

3. Subdivider has not caused or permitted the release of and has no knowledge of the release or presence of any Hazardous Substance on the property to be dedicated or the migration of any hazardous substance from or to any other property adjacent to, or in the vicinity of, the property to be dedicated.

4. Subdivider ’s prior and present use of the property to be dedicated has not resulted in the release of any Hazardous Substance on the property to be dedicated.

5. All persons executing this warranty hereby represent and warrant to the City of Chino, and Subdivider hereby represents and warrants, that the signators hereto have the legal power, right and authority to execute this warranty on behalf of the Subdivider and that the signators hereto have sufficient knowledge or expertise, either personally, through reasonable inspection and investigation of the property, or through reasonable reliance upon the investigation and professional opinion of Subdivider ’s environmental experts, to make the representations herein, and that no consent of any other party is 177
01225.0006/366470.2 C-2

required to execute this warranty and make the representations herein on behalf of the Subdivider to the City of Chino.

Each of the undersigned persons declares un der penalty of perjury that the foregoing is true and correct.

Dated: _________________________

UTR COLLEGE PARK LLC

By:

*Proof of authorization for Subdivider’s signatures is required to be submitted concurrently with this environmental warranty.

178

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 5, 2024

TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS

SUBJECT
..titl e
Floodplain Management.
..end

RECOMMENDATION
..recommendation
Approve the introduction of Ordinance No. 2024 -005 Amending Chapter 8.60 (Floodplain Management) of the Chino Municipal Code, to be read by number and title only, and waive further reading of the Ordinance.
..body

FISCAL IMPACT
There is no fiscal im pact resulting from these changes to Chapter 8.60 of the Chino Municipal Code.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Superior Customer Service
 Responsible Long-Range Planning
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure:

Transfer In: Transfer Out:
179
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: FLOODPLAIN MANAGEMENT.

PAGE: 2

BACKGROUND
The National Flood Insurance Program (“NFIP”) was established with the passage of the National Flood Insurance Act of 1968. The NFIP is a Federal program enabling property owners in participating communities to purchase insurance as a protection against flood losses in exchange for State and community floodplain management regulations that reduce future flood damages. The City of Chino is one of over 20,000 communities that participate in the Program.

As a participating community in the NFIP, the City is responsible for making sure its floodplain management regulations in Chapter 8.60 of the Municipal Code meet or exceed the minimum requirements of the NFIP. By law, the Department of Homeland Security's Federal Emergency Management Agency (“FEMA”) cannot offer flood insurance in communities that do not have regulations that meet or exceed these minimum requirements.

The basis for the City's floodplain management regulations is the flood hazard data provided by FEMA in the form of a set of Flood Insurance Rate Map (“flood map”) panels and an accompanying Flood Insurance Study (“FIS”) report. The flood map provides the City with the information needed for land use planning, emergency management, and reducing flood risk to new development and infrastructure in the floodplain. Each time FEMA provides additional flood hazard data, the City must adopt new flood plain regulations or amend existing regulations to incorporate new data and meet any additional requirements that result from any changes to the data.

On November 28, 2023, FEMA issued a Letter of Final Determination for San Bernardino County, which provides a new flood map and flood study for the City of Chino. This final letter initiates a six-month adoption period during which the City of Chino must adopt or amend its floodplain ordinance. The flood map and flood study become effective at the end of the six months on May 8, 2024. The effective date is also the date NFIP flood insurance rates will be based on the new flood data for new construction built or NFIP policies issued after this date.

The effective map will be the one that will be used by federally insured or regulated lenders to determine if flood insurance is required as a condition of a loan.

ISSUES/ANALYSIS
In the 4th quarter of last year, FEMA representatives conducted a review of Chapter 8.60 in anticipation of a new flood map and study becoming effective in San Bernardino County. Their review concluded that the City's regulations meet the minimum standards provided the following changes were incorporated:

1. Updated language specifying that new construction and substantial improvements in flood-prone areas must have the lowest floor, including the basement, elevated to at least one (1) foot above the base flood elevation in accordance with the current requirements of the California Building Code; and

2. Updated language associated with procedures for determining what is considered a substantial improvement and substantial damage for building permits issued to improve buildings or structures in special flood hazard areas within the City.

The attached Ordinance No. 2024-005 outlines the above changes, plus additional revisions made to correct errors and ensure Chapter 8.60 is consistent with California’s updated Model 180
CITY COUNCIL MEETING DATE: MARCH 5, 2024
TITLE: FLOODPLAIN MANAGEMENT.

PAGE: 3

Floodplain Management Ordinance. The revised municipal code chapter has been deemed acceptable by FEMA representatives and has also been reviewed by the City Attorney.

Attachment: Ordinance 2024-005 - Revised Chapter 8.60

181

01225.0005/901810.2
ORDINANCE NO. 2024-005

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CHINO, CALIFORNIA, AMENDING CHAPTER 8.60
(FLOODPLAIN MANAGEMENT ) OF TITLE 8 OF THE CHINO

MUNICIPAL CODE

WHEREAS, the City reviews and updates the provisions of Title 8, Health and Safety, from time to time to ensure the regulations therein are consistent with current standards and suited to current conditions and circumstances in the City of Chino.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHINO HEREBY DOES ORDAIN AS FOLLOWS:

Section 1. Chapter 8.60 of the Chino Municipal Code is hereby replaced in its entirety with the following:

Chapter 8.60 - FLOODPLAIN MANAGEMENT
Sections:

 8.60.010 - Statutory authorization.

The Legislature of the State of California has in Government Code sections 65302, 65560 and 65800 conferred upon local government the authority to adopt regulations designed to promote the public health, safety and general welfare of its citizenry. Therefore, the City Council of the city of Chino, County of San Bernardino, does hereby adopt the following floodplain management regulations.

 8.60.020 - Findings of fact.

A. The flood hazard areas of the city of Chino, County of San Bernardino are subject to periodic inundation which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare.

B. These flood losses are caused by uses that are inadequately elevated, floodproofed, or protected from flood damage. The cumulative effect of obstructions in areas of special flood hazards which increase flood heights and velocities also contribute to the flood loss.

 8.60.030 - Legislative purpose.

It is the purpose of this chapter to promote the public health, safety and general welfare, and to minimize public and private losses due to flood conditions in specific areas by legally enforceable regulations applied uniformly throughout the city to all publicly and privately owned land within flood prone, mudslide [i.e. m udflow] or flood related erosion areas. These regulations are designed to:

A. Protect human life and health;
182
Ordinance No. 2024-005

Page 2 of 24 ends

Chino City CouncilMarch 5, 2024

Chino City Council
March 5, 2024