State of California
DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
17936
________________________________________________________________
1. GRANT TITLE
FY24/25 CTFGP Education - Chino Police Department
2. NAME OF ORGANIZATION/AGENCY
Chino Police Department
3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Chino Police Department / Traffic Services Unit
4. PROJECT PERFORMANCE PERIOD
From: 07/01/2024 To: 06/30/2025
5. PURCHASE ORDER NUMBER
6. G RANT OPPORTUNITY INFORMATION DESCRIPTION
Education grants shall be in direct support of grant-funded Project activities. Education Projects shall focus on local community-based activities that shift public perspectives and expand the number of activities utilized to help mitigate alcohol and drug-impaired driving. Projects should showcase unique approaches that educate local communities on impaired driving laws, while highlighting the dangers of driving under the influence of alcohol and/or drugs (DUI/DUID).
7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $110,153.08
8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00- 1890.27, are hereby incorporated into this Grant Agreement by reference.
The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.
IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.
9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Scott Trosper
Title: Traffic Sergeant
Phone: (909) 334-3153
Address: 5450 Guardian Way
Chino, CA 91710
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE
REIMBURSEMENT PAYMENTS
Name: Ria Medina
Title: Fiscal Manager
Phone: (909) 334-3153
Address: 5450 Guardian Way
Chino, CA 91710
TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
A. EXECUTION
1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.
2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.
3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.
4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.
5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.
B. PROJECT ADMINISTRATION
1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.
2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.
3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.
4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.
Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes, unless otherwise approved by the State in writing.
5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e- mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.
TERMS AND CONDITIONS
C. PROJECT TERMINATION
1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law.
b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.
2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.
3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.
4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.
D. FINANCIAL RECORDS
1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.
E. HOLD HARMLESS
1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
TERMS AND CONDITIONS
F. NONDISCRIMINATION
1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employment- related leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.)
G. AMERICANS WITH DISABILITIES ACT
1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
H. DRUG-FREE WORKPLACE
1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace.
iii. Any available counseling, rehabilitation, and employee assistance programs.
iv. Penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement.
ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.
2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES
1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.
TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION
1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).
K. GRANT APPLICATION INCORPORATION
1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.
L. STATE LOBBYING
1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.
M. REPRESENTATION AND WARRANTIES
1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein.
c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax - exempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.
N. AIR OR WATER POLLUTION VIOLATION
1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE
1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.
2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.
P. RESOLUTION
1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.
Q. PAYEE DATA RECORD FORM STD. 204
1. This form shall be completed by all non-governmental Grantees.
R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM
1. This form shall be completed by all Grantees.
S. CONFLICT OF INTEREST
1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarificat ion.
2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.
3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency.
b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.
4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with
TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.
5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.
6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.
7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.
8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.
T. EQUIPMENT-USE TERMS
1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.
2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.
At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.
Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.
Schedule A
Chino Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.
Project Description
The Chino Police Department will use the equipment and overtime requested to improve and extend our reach into the community to provide education and training on the dangers of impaired driving. The Chino Police department already has a robust community outreach program where we provide “academies” to various demographics of community members where we share information about the roles and responsibilities of the police department. The police department is also extremely involved with city functions and activities where we would provide police officers for social interaction and engagement. These events occur all year long and have an overall reach and potential connection with a couple hundred thousand people a year. The police department and school district have also partnered to have an active School Resource Officer Program and the recent addition of a DARE officer and program. The tools, equipment and budget will allow us to use these opportunities to engage with the public to reach our goals.
Problem Statement & Proposed Solution
Problem:
The Chino Police Department subscribes to the goal of having zero fatal traffic collisi ons. It would be an indication of success if there were no fatal collisions, no DUI collisions and no one to arrest for DUI. We have not had that success yet. Our city still has its share of DUI related collisions in spite of our better than average attempt at quelling these habits.
Our city has seen neither an overall increase or decrease in the average number of deaths and injuries from DUI related collisions. In 2021, there were four fatalities and 25 injury victims to DUI crashes. There was one fatality and 47 victims in 2022 and one fatality and 35 victims in 2023. In 2023, one of these offenders was a 19-year-old fatal victim in a solo vehicle collision into a signal pole and another was a 19-year-old who put himself and three of his friends in the hospital with serious injuries. Our agency arrested 263 DUI offenders in 2023. Of those 263, 16 of them were under the age of 21 years old.
There is always room for improvement when it comes to connecting with the youth about the dangers of impaired driving. This department recently started a DARE program where a police officer builds positive relationships with 5th graders as he puts them through courses to help keep them safe and drug free. The department is working to reach older youth, ages 14-18.
Our police department has a very active community engagement schedule. The department holds Community Academies for English, Spanish and Mandarin speaking citizens. We also hold Junior Youth academy, high School Youth Academy and the Explorer Academy. These academies are held one night a week for several weeks where they learn from officers in different assignments about their job. The academies reach approximately 240 citizens. The department will also host 2 open house events a year, reaching 3,000 citizens each, Coffee with a Cop six times a year reaching 150 citizens each, and National Night out where we reach 4,000 citizens. We are also very involved in City hosted events such as Chino Days (attended by 5,000 citizens), Concerts in the Park (6,000 citizens), Movies in the Park (3,600 citizens), Holiday Parade and Fair (4,000 citizens), Healthy Chino events (1,500 citizens), The Cornfeed Run, car show (10,000 citizens) and the 4th of July celebration (30,000 citizens).
These events pay massive dividends with community relations and cooperation, but they do not have a great impact for education. The officers attending these events are sometimes doing presentations using lecture style with PowerPoint or simply by holding conversations with attendees. We usually have police equipment and vehicles on display, which again helps us engage and build relationships with the community, but there is a great opportunity missed. In today’s interactive age, there are great opportunities to engage with the community with training aids, simulators, and activities that are both fun and interactive while instilling lessons about dangerous driving habits and behaviors. Our department just does not have a good supply of tools to Schedule A
give those lessons.
Solution:
The department is requesting supplies to provide an engaging and interactive training that will support the goal of educating future and current drivers about the dangers of driving while impaired. We are seeking money for the purchase a kit that includes “drunk goggles” and associated activities that can be used to mimic intoxication. We are also requesting money to purchase adult sized pedal cars that will allow us to safely demonstrate the “impairment” caused by the drunk goggles. We are also requesting funding for the purchase of a utility trailer with a modern graphics wrap, and two simulator consoles. These consoles will have short lessons or a series of lessons to show the dangers of impaired driving in real life situations. In today’s video game crazed world, we feel this will make a lasting impact with the youth in our city.
As mentioned in the Problem statement, the department has built an amazing relationship with our community. We have received an overwhelming amount of support from our residents during some of the toughest times in law enforcement. We are a very service-oriented police department and will go above and beyond what is expected to solve issues.
The residents are periodically surveyed to determine their biggest concerns. Traffic is always in the top three. We have a Traffic Unit which consists of a total of 10 sworn officers. There are 7 motor officers, 2 commercial officers and 1 traffic officer. The team participates in DUI saturation patrols and DUI checkpoints thanks to the funding of an OTS grant. The department will also deploy additional officers for DUI patrols on days and holidays known for excessive drinking.
The Department has an active Community Relations Unit that helps to plan, staff and organize many of the events mentioned above. Our Traffic team works very closely with the Community Relations Unit in many of these events.
The Department provides a total of five school resource officers. There is one for each of the three high schools, one for the middle schools and a DARE officer. These officers do an outstanding job connecting with their students, but there is room for improvement on building life-lessons for the students.
The Chino Police Department is asking for supplies and equipment to help bridge the gap between what the officers can do with verbal communication alone, and the real memorable experience and lessons that can be gained with interactive activities. We believe a two-officer team, deployed to the events we already participate in, could provide that lasting experience as we engage and teach the dangers of impaired driving to youngsters.
Performance Measures/Scope of Work
• Distribute 1 grant kick-off press release in the first two weeks describing the Cannabis Tax Fund Grant Program, the awarded equipment, the intended use for the funds and the dangers of impaired driving
• Purchase 1 trailer with a custom vinyl wrap depicting graphics about the dangers of impaired driving and outfit it with 2 simulators and a generator in the first quarter. The trailer with the graphics will attract citizens to the area where we will have two simulators inside. The simulators are programmed to replicate the driving of someone who is under the influence of alcohol or cannabis. The purchase and outfitting of the trailer will be funded solely by the Cannabis Tax Fund Grant Program funds. • Deploy the trailer/simulators to 12 community events in the city where officers will engage the community with interactive activities to demonstrate the dangers of impaired driving. We will do at least three event per quarter to total 12 events. There will be 2 officers assigned to work the events with the trailer, funded solely by the Cannabis Tax Fund Grant Program funds. • Use pedal cars and Fatal Vision goggles at 4 events in the city where officers will primarily engage with the younger drivers and soon to be drivers to teach them the dangers of alcohol and drug impaired driving. We will do at least one event per quarter to total 4 events. These 4 events will be funded solely by the Cannabis Tax Fund Grant Program funds. • Use the Fatal Vision goggles and activities at 5 events in the city throughout the year where officers will interact in a fun, social setting to teach the dangers of impaired driving. We will do two events the first quarter and one event each of the following quarters to total 5 events. These 4 events will be funded solely by the Cannabis Tax Fund Grant Program funds.
Schedule A
• Reduce the number of DUI related collisions and injuries by 10 percent from the previous fiscal year • Place officers and education equipment at events to reach at least 40,000 people, or 10,000 per quarter.
• Create 4 social media posts, one per quarter, updating future activities
Project Performance Evaluation
The department will keep information about the goals in this grant period and report the results in the quarterly reports. We will then summarize the grant accomplishments and challenges in the “Final Evaluation” and note whether the goals were met, exceeded or explain why goals were not met. The information gathered for the quarterly reports will be:
• Purchase update: Date of purchase and delivery, item description • Press releases and social media posts: Date of the post, topic of the post • Presentations: Date, time, hours worked, number of people in attendance, topic and equipment used, class feedback
• Reduction in DUI related injuries and deaths: Final results of comparison will be documented in the 4th quarter/final review.
Program Sustainability
The Chino Police Department has four department goals and one of them is Community Engagement. This is also very important to the city, who supplies the budget for many of our community events. The request for overtime was only for a portion of the overall events, as many of the events are already in the budget for officers. This grant was primarily written for the purposes of getting the educational equipment and initial overtime budget to supply the dedicated manpower to deploy and operate the equipment at events. This grant will provide us the tools to engage with the community and give the department and the city time to work the budget for the extra staffing at future events.
Considering one of the top three complaints by residents is traffic related and one of the four goals of the police department is Community Engagement; I don’t believe there will ever be a time the equipment provided by this grant will not be used.
Administrative Support
The Chino Police Department and all the grant activity is fully supported by the City Council and the city manager. The police administration is very supportive of the grants and are understanding of the time needed to effectively plan and coordinate the events to reach the goals of the grants.
The police department has been a regular recipient of the OTS STEP Grant for 10 years and previously coordinated events for the Avoid the 25 grant. We have also received the COPS grant and a portion of the Inland Empire JAG grant as well. We were awarded the OTS Motorcycle Safety Grant for the first time this year. We very rarely miss a goal and we are punctual and accurate with all our quarterly and end of year reporting. All traffic related grants are planned, coordinated and reported on by the Traffic Unit’s sergeant or corporal. Both of them have several years in coordinating the STEP grant and Motorcycle Safety grant and also play roles in the other grants as well.
Schedule B
Detailed Budget Estimate
Award Number
Organization/Agency
Total Amount
17936
Chino Police Department
$110,153.08
Cost Category
Line Item Name
Total Cost to Grant
Other Direct Costs
Educational Materials
$6,000.00
Simulator Trailer - Wraps/Graphics
$7,000.00
Simulator Trailer - Outfitting
$7,000.00
Educational Supplies
$12,461.00
Category Sub-Total
$32,461.00
Personnel
Education/Outreach
$18,808.08
Category Sub-Total
$18,808.08
Equipment
Simulator Trailer
$18,602.00
Driving Simulator Consoles
$40,282.00
Category Sub-Total
$58,884.00
Grant Total
$110,153.08
Schedule B-1
Budget Narrative
Chino Police Department
Other Direct Costs
Educational Supplies
$12,461.00
This budget item is for several small items from the same company that are each less than $5,000. There is a Fatal Vision Campaign Kit with 10 DUI goggles and 6 different activities ($4,779.56). We also request 2 adult sized pedal cars to work in conjunction with the DUI goggles ($950 each plus tax $2,066.25). The Marijuana Impaired Driving Kit include THC goggles and will be used along with the pedal cars ($2,120.62). The company also provides training to achieve best results and connection with citizens ($2,995).
Educational Materials
$6,000.00
The department will create a visually engaging information card describing the dangers and other negatives to impaired driving. These cards will be distributed at the various events we will attend. 10,000 information cards printed at $0.60 per card to total $6,000.
Simulator Trailer - Wraps/Graphics
$7,000.00
Custom vinyl graphic wrap for the DUI simulator trailer ($7,000).
Simulator Trailer - Outfitting
$7,000.00
The outfitting for the educational simulator trailer will include modifications to include storage cabinet, vents and small A/C unit, lights and wiring from a generator - $6,000. It will also include a 3500w inverter mounted on the tongue of the trailer - $1,000.
Personnel
Education/Outreach
$18,808.08
This budget is to allow officers to deploy the requested interactive educational tools to city events to provide long lasting lessons on the dangers of driving while impaired. These events total 216 hours at $87.08. Refer to the attached form and information below for the breakdown of events and hours.
Chino Days with approximately 5,000 attendees, Trailer/simulator and drunk goggles with the floor mats, Hours include 6 hour event and 1 hour transportation, set up and tear down (2 officers for 7 hours for 2 days, 2 officers X 2 days X 7 hours X $87.08 p/hr = $2,438.24), 2 Open Houses with approximately 3,000 attendees, Trailer/simulator (Hours include 7 hour event and 1 hour set up and tear down, 2 officers for 8 hours grant OT, 2 officers X 2 events X 8 hours X $87.08 p/hr = $2,786.56), Concert in the Park Series 6 weeks with approximately 6,000 attendees total, Trailer/simulator and drunk goggles with the floor mats (Hours include 4 hour event and 1 hour transportation, set up and tear down, 2 officers for 5 hours each of the 6 events, 2 officers X 6 events x 5 hours X 87.08 = $5,223.60), Christmas Parade approximately 4,000 attendees , Trailer/simulator and drunk goggles with the floor mats, (Hours include 7 hour event and 1 hour transportation, set up and tear down, 2 officers for 8 hours,, 2 officers X 8 hours X $87.08 p/hr = $1,393.28), Firework Event approximately 30,000 attendees, Trailer/simulator and drunk goggles with the floor mats, (Hours include 7 hour event and 1 hour transportation, set up and tear down, 4 officers for 8 hours, 4 officers X 8 hours X $87.08 p/hr = $2,786.56), Healthy Families event (4) 1500 attendees Pedal cars and goggles (Hours include 5 hour event and 1 hour transportation, set up and tear down, 2 officers for 6 hours, 2 X 4 events X 6 X $87.08= $4,179.84)
Total 216 hours at $87.08 p/hr = $18,808.08
Schedule B-1
Budget Narrative
Chino Police Department
Equipment
Simulator Trailer
$18,602.00
This item will be to purchase an enclosed 16' x 8'cargo trailer with a rear ramp door ($18,602).
Driving Simulator Consoles
$40,282.00
This budget item is to purchase 2 full console driving simulators by Virtual Driver Interactive (VDI) to put inside the requested cargo trailer for community events. The consoles with software total $31,800 ($15,900 each), additional simulator software for impaired/distracted driving $5,000 ($2,500 each) and shipping ($630)/tax ($2,852) make a total of $40,282.00