Project Name/No.: Engineering and Design Services – S tate St. Contract.: 2021-234 Water Treatment Plant Project (WA212)
Project Manager: PW/ N. Avila Approved: 01.07.2025
AM
ENDMENT NO. 4
T
O AGREEMENT FOR S
ERVICES
T
HIS AMENDMENT T
O THE AGREEMENT FOR S
ERVICES (“
Amendment”) by
a
nd between the C
ITY OF C
HINO,
a California municipal corporation (“
City”) and Haz
en an
d
S
awyer, a
C
alifornia Corporation (“C
onsultant”
) is effective as of the 7th da
y of Ja
nuary, 2025.
RECIT
ALS
A. C
ity a
nd C
onsultant e
ntered into that certain Agr e
ement for Contractual Services
da
ted Ma
rch 2 nd,
2021 (“
Agreement”) whereby C
onsultant a
greed to provide Engine
ering and
De
sign Services for the State Street Water Treatment Plant Project (WA212) se rvices.
B. C
ity a
nd C
onsultant e
ntered into a First Amendment to the Agreement on July 1 st, 2022, to exte
nd the term of the Agreement.
C. C
ity and Consultant e
ntered into a Second Amendment to the Agr
eement on
July
1st, 2023, to exte
nd the term of the Agreement.
D. C
ity and Consultant e
ntered into a Third Amendment to the Agreement on July 1st, 2024 to incr
ease compensation and e
xtend the term of the Agreement.
E. C
ity and C
onsultant now desire to amend the Agreement to increase compensation a
nd to add to the scope of services.
T
ERMS
1. Con
tract Changes. The
Agreement is amended as provided herein.
(a
) S
ection 2.1, Contract Sum, is hereby revised to increase the Contract Sum by On e
Hu
ndred S
eventy Thousand, Four Hundred Five Dollars an
d Zero Cents
($170,405.00) for
additional fina
l design support, additional funding and permitting
support
to assist the City in obtaining approval to operate the new treatment facility, a
nd developing a Water Quality Management Plan for
The
S
tate Street Water
Tr
eatment Plant (W
A212), a
nd shall read in its entirety as follows:
“
Subject to any limitations set forth in this Agreement, City agrees to pay C
onsultant the amounts specified in the “Schedule of Compensation" attached he
reto as Exhibit “C” and incorporated herein by this reference. The total c
ompensation, including reimburse
ment for actual expenses, shall not exceed On
e
M
illion, Nine Hundred Forty Thousand, One Hundred Ninety -Five Dollars
an
d Zero Cents ($1,940,195.00) (the
“Contract Sum”), unless additional
c
ompensation is approved pursuant to Section 1.10.
(A4)
01225.0001/863605.1
(b) The scope of services provided in Exhibit “A” of the Agreement is amended to include services as specified in Exhibit “A-3”, attached hereto. (c) The Schedule of Compensation provided in Exhibit “C” of the Agreement is revised to incorporate an updated fee schedule described in Exhibit “C-3”, attached hereto.
2. Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment to the Agreement.
3. Affirmation of Agreement; Warranty R e Absence of Defaults. City and Consultant each ratify and reaffirm each and every on e of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation. Consultant represents and warrants to City that, as of the date of this Amendment, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipula te and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.
5. Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
01225.0001/863605.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first-above written.
CITY:
CITY OF CHINO, a municipal corporation
Linda Reich, City Manager
ATTEST:
Natalie Gonzaga, City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
ALESHIRE & WYNDER, LLP
_____________________________ _____________________________
Fred Galante, City Attorney Hye Jin Lee, P.E., Director of Public Works
CONSULTANT:
HAZEN AND SAWYER
By:
Name: Cindy Miller
Title: Vice President
By:
Name: William Crayon
Title: Chief Financial Officer
Address: 7700 Irvine Center Drive Suite 200
Irvine, CA 92879
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups:
1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.
Job no
hazenandsawyer.com
1008-577
Hazen and Sawyer
7700 Irvine Center Drive, Suite 200
Irvine, CA 92618 • 949.557.8549
December 13, 2024
Natalie Avila, EIT
Associate Engineer, City of Chino
13220 Central Ave.
Chino, CA 91710
Re: State Street Additional Tasks Proposal - Revision 1 Dear Ms. Avila:
Hazen and Sawyer (Hazen) is pleased to present this proposal for additional tasks to support the City of Chino (City) in delivery of the State Street Water Treatment Plant (WTP) design project. This proposal is for the following additional services:
• Additional final design support
• Additional funding and permitting support to assist the City in obtaining approval to operate the new treatment facility.
• Developing a Water Quality Management Plan
It is anticipated that this budget would be an amendment to our existing Contract with the City. The scope and budget requested in this proposal is in addition to the current approved budget in anticipation of the work required to successfully support the construction of this project.
Project Team
Our team will consist of the same individuals who w orked on the design of the State Street WTP and are the most familiar with the project. Cindy Miller wi ll be the Project Director and ensure the team has all necessary resources to successfully complete the project. Nathan Boyle will continue to be Hazen’s Project Manager and ensure the documentation for the overal l design is managed and prepared accordingly. Tori Yokoyama will provide civil engineering review. Nat han Boyle will provide process mechanical review.
Structural, Electrical, and Instrumentation & Contr ols engineering support will be provided by Wyatt Dressler, Danny Loza, and Alan Mlakar, respectively , who are all record engineers on the design. Nicol e Blute will provide senior oversight for permitting and QA/QC.
Scope of Work
Task 18 – Additional Final Design Support
In this task, Hazen will incorporate City comments from the 100% Design submittal and prepare a final bid set package. Exhibit A-3
A3-1
hazenandsawyer.com
18.1 This task is to cover additional meetings and coordination with the City incurred throughout the design phase as a result of the extended design schedule f rom the City putting the project on hold. The origi nal final design was projected to be completed by June 2022. Additionally, the City has changed PMs five times since commencement of the project, including outside consultant PMs, resulting in extra work to coordinate, discuss prior decisions and move the pr oject forward. These meetings allowed for Hazen to provide regular updates to the City and support thr ough PM transitions. Bi-weekly meetings from June 2022 through June 2024.
18.2 The City provided comments after the 100% desi gn set was submitted. Incorporating an additional round of comments was not included in the original scope. This task is to review and incorporate those comments into the design to produce a final bid set.
18.3 During design extra drawings were required from the original proposal for the chlorination system for the WFA service line. This task includes 4 additional drawings.
18.4 Develop design drawing and specification for a n emergency generator at the State Street Site. The generator would be a portable type, installed on a slab and connect to the designs existing emergency generator electrical hook up. We have allowed for 1 drawing, specifications and a coordination meeting.
Task 19 – Permitting and Funding Support
The project timeline has extended significantly bey ond the original anticipated bid time, resulting in additional meetings, coordination and management pe rmitting efforts with IEUA after the permit was granted and additional meetings and exhibits to support obtaining funding from DFA.
19.1 This task is to cover additional time incurred for permitting. The submission to IEUA was granted acceptable and further changes for monitoring per IEUA direction are additional scope.
19.2 This task includes time to cover additional time expended to provide requested information to support funding and grants beyond the initial prepared information.
Task 20 – Develop Water Quality Management Plan
20.1 Hazen will prepare a draft water quality management plan (WQMP) for Construction based on available geotechnical and infiltration rate data previously performed in the project. The Report will meet the requirements of the San Bernadino County Technical Guidance Document (TGD) for Water Quality Management Plans including required forms, calculations and a site plan. We have assumed one coordination meeting.
20.2 Hazen will incorporate one round of comments from the City to prepare a final WQMP including drawings and specifications for the installation of all recommended best management practices (BMPs).
Schedule and Budget
Our fee to complete this work is not to exceed $170,405. The fee includes preparation of design documents, specifications, and review. A
3-2
hazenandsawyer.com
Our team is available to start on this work when au thorized. Please contact me if you have any questio ns regarding this additional tasks proposal.
Sincerely,
Nathan Boyle, PE
Project Manager
A3-3
City of Chino
State Street Water Treatment Project
ATTACHMENT 1 - FEE TABLE
E
xhibit C-3
C3-1