Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited fill out and submit to the City Clerk a “Request to Speak” form (name and address optional) which is available at the entrance to the City Council Chambers. Additionally, members of the public may submit electronic public comments to CityClerk@cityofchino .org no later than 4:00 p.m. on the day of the meeting. In your email, please include the meeting date, agenda item you are commenting on, and your comment. All comments received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter and will be entered into the record for the meeting specified in email received.
If you require a reasonable accommodation to participate in this meeting per your rights under the Americans with Disabilities Act or for any other reason, please contact the City Clerk ’s Office (909) 334-3306, at least 48 hours prior to the advertised starting time of the meeting.
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk ’s Office during normal business hours at City Hall located at 13220 Central Avenue, Chino. In addition, such documents will be posted on the City’s website at www.cityofchino.org.
CHINO CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
CITY HALL COUNCIL CHAMBERS
13220 CENTRAL AVENUE
CHINO, CA 91710
TUESDAY, MAY 13, 2025
STUDY SESSION
AGENDA
6:00 PM
_________________________________________________________________________________
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CHINO CITY COUNCIL / SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY THAT WILL BE HELD ON TUESDAY, MAY 13, 2025 AT 6:00 PM IN THE CITY COUNCIL CHAMBERS LOCATED AT 13220 CENTRAL AVENUE, CHINO, CA.
ROLL CALL
Mayor Eunice M. Ulloa, Mayor Pro Tem Curtis Burton, Council Member Karen C. Comstock, Council Member Christopher Flores, Council Member Marc Lucio.
FLAG SALUTE
PUBLIC COMMENTS
This is the time and place for the general public to address the City Council about subjects that do not appear elsewhere on the agenda. Due to Council policy and Brown Act requirements, action will not be taken on any issues not on the Agenda. Ordinance No. 97-08 (Chino Municipal Code Section
2.04.090) limits speakers to no more than five (5) minutes in which to address Council, except as provided under Government Code 54954.3(b)(2). If more than three (3) persons seek to address the same agenda item or the same subject matter, the Mayor shall establish a maximum period of time not to exceed thirty (30) minutes.
1 CHINO CITY COUNCIL
MAY 13, 2025 2
STUDY SESSION
1. Public Works Update on the Pavement Management Plan and the City’s Standard Drawings and Specifications. Provide an overview of the City’s Pavement Management Plan, introduce the Capital Improvement Program (CIP) GIS-Dashboard, and highlight changes included in the 2025 update to the City’s Standard Drawings and Specifications.
Staff Report By: Hye Jin Lee, Director of Public Works and Michelle Chapman, CIP Engineering Manager
2. California Intergovernmental Risk Authority (CIRA) Workers’ Compensation and General Liability Program. Discuss and provide direction related to the City of Chino joining CIRA for workers’ compensation and general liability coverage for the 2025-2026 program year.
Staff Report By: Terry Doyle, Director of Human Resources/Risk Management and Erike Young, Deputy General Manager for CIRA
ADJOURN
The next Regular Meeting of the City Council will be held on Tuesday, May 20, 2025 at 6:00 p.m. (Closed Session no earlier than 4:00 p.m. if necessary) in these Council Chambers.
I, Natalie Gonzaga, City Clerk of the City of Chino, hereby declare that on Thursday, May 8, 2025 this agenda was posted on the south window of Chino City Hall and this agenda together with all of the agenda reports and related documents were posted on the City’s website at www.cityofchino.org by myself or under my direction.
_______________________________________
Natalie Gonzaga, City Clerk.
2 MEMORANDUM
CITY OF CHINO
PUBLIC WORKS DEPARTMENT
CITY COUNCIL MEETING DATE: MAY 13, 2025
TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
..titl e
Public Works Update on the Pavement Management Plan and the City’s Standard Drawings and Specifications.
..end
RECOMMENDATION
This study session item will provide an overview of the City’s Pavement Management Plan, introduce the Capital Improvement Program (CIP) Geographic Information System (GIS) - Dashboard, and highlight changes included in the 2025 update to the City’s Standard Drawings and Specifications. No formal action is required.
..body
FISCAL IMPACT
There is no direct fiscal impact to the City.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
Positive City Image
Superior Customer Service
Responsible Long-Range Planning
Public Service Excellence through Internal and External Partnership
3 CITY COUNCIL MEETING DATE: MAY 13, 2025
TITLE: PUBLIC WORKS UPDATE ON THE PAVEMENT MANAGEMENT PLAN AND THE CITY’S STANDARD DRAWINGS AND SPECIFICATIONS.
PAGE: 2
BACKGROUND
The Public Works Department provides planning, design, and construction oversight of pavement rehabilitation projects such as slurry seals, grinding and paving, and full pavement reconstruction, as well as paveme nt restoration following the City’s infrastructure projects (water, sewer, and storm drain). The City performed street condition assessments in 2022 to evaluate the state of the City’s pavement infrastructure. Street condition assessments are typically performed every five years to help the City make more informed decisions about the pavement management strategy to complete. Between assessments, the City utilizes software to interpolate the rate of pavement decline and update segments of roadway to reflect pavement treatments completed.
On September 20, 2022, City Council held a workshop at which City staff presented the City’s Pavement Management System Software Program and sought direction on the implementation of the program. Thereafter, on June 13, 202 3 staff presented recommendations from the program, targeting a Pavement Condition Index (PCI) of 75. Approximately $7 million per year was identified to meet the target PCI. The City Council directed staff at that time to devise a CIP plan to spend an ad ditional $21 million during the next two fiscal years (FY 23/24 and FY 24/25) to achieve the targeted PCI. Accordingly, on July 6, 2023, staff presented the Citywide Pavement Rehabilitation Project - Pilot Program to the Streets Infrastructure Committee a nd further to City Council on July 18, 2023. City staff received support and a directive to move forward with implementation.
Following the initial phase of the pilot program, the City moved forward with Project ST241.
This project was awarded under tw o separate contracts - one for concrete work and one for asphalt work in Fiscal Year 2023/24 with project closeout at the end of Fiscal Year 2024/25.
ISSUES/ANALYSIS
Over the years, the City’s approach to pavement management has evolved through var ious initiatives and pilot programs. As commitment to the community for sustainable and well - maintained street infrastructure, the City of Chino Engineering team formulated the following strategies.
1. Update City’s engineering standards and specifications to ensure quality material and construction specifications.
The City has unique challenges with soil conditions and high groundwater tables in various locations. The revised engineering standards and specifications include dewatering specifications for high groundwater situations, trench protection, and proper compaction to reduce sinkholes and poor pavement rehabilitation outcomes.
2. The use of GIS integration for staff planning and public engagement.
A CIP GIS mapping database was created to ensure the City can track and provide feedback to utility companies, neighboring agencies, and inform the public on City CIP project locations.
This tool, partnered with quarterly utility coordination meetings, allows the Public Works team to better communicate the strat egic plan and adjust paving project limits to coincide with infrastructure projects.
4 CITY COUNCIL MEETING DATE: MAY 13, 2025
TITLE: PUBLIC WORKS UPDATE ON THE PAVEMENT MANAGEMENT PLAN AND THE CITY’S STANDARD DRAWINGS AND SPECIFICATIONS.
PAGE: 3
3. A multi-zone approach targeting 4 geographic zones,
This allows for concentrating project areas in a zone without making contractors mobilize their heavy equipment to mu ltiple locations across the City. This reduces overall construction costs and minimizes traffic impacts on the community. Future pavement projects will focus contractor work in one zone at a time.
4. Effective and efficient coordination with internal and external utility projects, The GIS map will be a tool in effective and efficient coordination with internal and external partners. This allows other utility agencies (i.e. SCE, Gas Company, telecom companies) to program their improvements prior to City’s CI P projects so the pavement can be rehabilitated once. The moratorium on those pavements will minimize utility cuts on new pavements thus preserving service life on City streets.
5. Selection of emerging pavement treatments and materials The City has traditi onally utilized conventional slurry seal which has minimal benefit on pavement condition index improvements. The Public Works team is exploring various emerging pavement treatments and materials which yield longer service life and improve the pavement condition index.
To follow through on the commitment to the community, a 2023 crack -sealing was performed in various neighborhoods with the intent to return and complete slurry seal treatments. To follow through on previous promises made, the City has advert ised for construction Project NC251 to complete those neighborhood paving improvements for 7 miles of street segments this Summer and Fall. Additionally, areas where utility trenching is required to upgrade the City’s water, sewer, and storm drain infrastr ucture, pavement restoration has been added to the design to ensure restoration can capture the full width of the street.
The choice of specific treatment to a given street segment depends on the severity of deterioration and the desired level of pavement performance. With the 2025 update of the City’s Standard Drawings and Specifications, staff can integrate efficiencies through economy of scale, cost effective treatments, cohesive and structured design, and implementation of tools for improved customer service.
This revised strategy will ensure a consistent, equitable, and transparent approach to evaluating pavement work for necessary implementation based on unique project circumstances.
5 MEMORANDUM
CITY OF CHINO
HUMAN RESOURCES DEPARTMENT
CITY COUNCIL MEETING DATE: MAY 13, 2025
TO: LINDA REICH, CITY MANAGER
FROM: TERRY DOYLE, DIRECTOR OF HUMAN RESOURCES/RISK MANAGEMENT
SUBJECT
..titl e
California Intergovernmental Risk Authority (CIRA) Workers’ Compensation and General Liability Program.
..end
RECOMMENDATION
Discuss and provide direction related to the City of Chino joining CIRA for workers’ compensation and general liability coverage for the 2025-2026 program year. ..recommendation
..body
FISCAL IMPACT
Participation in CIRA would offer the City several potential advantages, including the benefits of group purchasing power, access to specialized risk management resources, and the possibility of more favorable insurance terms. If the City elects to join CIRA for the 2025 –2026 program year, the estimated insurance premiums would be $1.85 million for the general liability program and $510,000 for the workers’ compensation program.
Overall, CIRA membership is expected to provide improved cost efficiency compared to the City’s current insurance arrangements, whi le strengthening its overall risk management capabilities.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
Positive City Image
Superior Customer Service
Financial Responsibility
Responsible Long-Range Planning
Public Service Excellence through Internal and External Partnerships
6 CITY COUNCIL MEETING DATE: MAY 13, 2025
TITLE: CALIFORNIA INTERGOVERNMENTAL RISK AUTHORITY (CIRA) WORKERS’ COMPENSATION AND GENERAL LIABILITY PROGRAM.
PAGE: 2
BACKGROUND
The California Intergovernmental Risk Authority (CIRA) is a statewide risk-sharing Joint Powers Authority (JPA ) providing comprehensive coverage to cities, towns, and non -municipal public agencies throughout California. CIRA provides coverage for over 50 agencies in California, including the neighboring cities of Rancho Cucamonga, Upland, and Sierra Madre. Coverage includes a self -funded general liability program that includes auto, liability and employment practices, and liability coverage, a self -funded workers’ compensation program, as well as a variety of additional insurance coverages including property, special event, and cyber liability. In addition, CIRA offers numerous resources for its members at little to no cost, including safety trainings, a comprehensive risk assessment, and access to safety policies.
ISSUES/ANALYSIS
The City of Chino currently purchases general liability insurance from a commercial insurance carrier with a $5 million deductible and workers’ compensation insurance with a $1 million deductible for public safety employees, which are the lowest deductibles offered. The City has an opp ortunity to reduce its deductible to $1 million for general liability and $500 ,000 for workers’ compensation by joining CIRA.
Staff is requesting direction from the City Council related to the City joining CIRA for workers’ compensation and general liability coverage for the 2025 -2026 program year. Erike Young, the Deputy General Manager for CIRA, will be presenting an overview of CIRA’s programs and the operations of joint powers insurance authorities.
7