Chino City Council
February 3, 2026

3. This resolution shall become effective upon adoption.

APPROVED AND ADOPTED THIS 3rd day of February 2026.

By:____________________________
EUNICE M. ULLOA, MAYOR

ATTEST:

_________________________________

NATALIE GONZAGA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss.

CITY OF CHINO )

I, Natalie Gonzaga, City Clerk of the City of Chino, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Chino at a regular meeting held on the 3rd day of February 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

NATALIE GONZAGA, CITY CLERK

292

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026

TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS

SUBJECT
..titl e
Funding Reconciliation for the Central Avenue / SR-60 Interchange Project (R7200). ..end

RECOMMENDATION
..recommendation
1) Appropriate $62,942 from the General Fund (Fund 100) to support required landscape maintenance for the Central Avenue / SR-60 Interchange Project (R7200); 2) approve a transfer of $988,803 from the General Fund balance to reimburse the Citywide Circulation DIF (220) for expenditures of the prior fiscal year Police Department masonry block wall ; 3) appropriate $988,803 from the Citywide Circulation DIF (Fund 220) to the Central Ave / SR Interchange Project (R7200) for a revised project budget of $19,471,129 ; and 4) authorize the City Manager to execute all the necessary documents on behalf of the City.

..body

FISCAL IMPACT
The $988,803 previously expensed to the Citywide Circulation Development Impact Fee Fund will be reclassified as an expense to the General Fund. This is due to the Police Department masonry block wall being outside the approved project scope for the Central Ave / SR Interchange Project (R7200). There are two appropriations: $62,942 from the General Fund (100) and $988,803 from the Citywide Ci rculation DIF (Fund 220 ). There is sufficient fund balance in Fund 100 and Fund 220 for both purposes. This adjustment restores the Circulation DIF Fund 220 and preserves the integrity of the Central Avenue / SR -60 Interchange Project (R7200) budget, while accurately accounting for the masonry wall outside the project.

Funding Source Adopted Budget Budget Adjustment Revised Budget Fund 220
Citywide Circulation DIF $ 14,719,590.00 $ 988,803.00 $ 15,708,393.00 Fund 260
Preserve Circulation DIF $ 1,725,000.00 $ - $ 1,725,000.00 Fund 320 SB County
Reimbursement $ 1,255,255.00 $ - $ 1,255,255.00 Fund 320 City of Montclair
Reimbursement $ 99,099.00 $ - $ 99,099.00 Fund 100 - General Fund $ 620,440.00 $ 62,942.00 $ 683,382.00 Total $ 18,419,384.00 $
1,051,745.00 $ 19,471,129.00

293
CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026
TITLE: FUNDING RECONCILIATION FOR THE CENTRAL AVENUE / SR -60 INTERCHANGE PROJECT (R7200).

PAGE: 2

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Financial Stability
294
CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026
TITLE: FUNDING RECONCILIATION FOR THE CENTRAL AVENUE / SR -60 INTERCHANGE PROJECT (R7200).

PAGE: 3

BACKGROUND
The Central Avenue / SR-60 Interchange Project (R7200) is a significant regional transportation effort led by the San Bernardino County Transportation Authority (SBCTA), with the City of Chino serving as a key local partner. The project is designed to improve traffic operations, reduce congestion, and enhance safety at one of the region’s most critical freeway interchanges. Project improvements include roadway widening, bridge reconstruction, new on - and off-ramps, and enhanced connectivity for both vehicular and pedestrian traffic.

Throughout the planning and construction phases, SBCTA has coordinated closely with the City of Chino to ensure that all project elements align with regional transportation goals. The overall project budget is substantial and supported by multiple funding sources, including Development Impact Fee (DIF) funds, regional contributions, and local partnership funding.

On April 19, 2022, the City Council awarded a contract to Metrocell for construction of the masonry block wall project for the Chino Police Department . The improvement serves security and aesthetic purposes specific to the Police Depa rtment facility and a decision was made to add this project to the Central Avenue / SR-60 Interchange Project.

In FY 2024 -25 during project reconciliation, the discrepancy was identified and staff became aware that the wall project was an ineligible use o f DIF Funds because it did not provide a transportation or regional mobility benefit . This discrepancy was reported to the City Council during the City’s FY 2025-26 budget adoption process. Because the $988,803 wall expenditure was not an eligible use of DIF funds, a funding reclassification is required to shift the cost to the General Fund. This action ensures compliance with allowable DIF expenditure and aligns the cost with its appropriate departmental purpose.

This correction is part of the broader project closeout effort and was reviewed with both the Infrastructure/Streets Committee and the Finance Department during budget preparation discussions, ensuring transparency, fiscal accountability, and consistency in the City’s finan cial management.

ISSUES/ANALYSIS
As part of this budget adjustment, the $988,803 previously charged to the Citywide Circulation Development Impact Fee Fund will be reclassified as a General Fund expenditure, as the Police Department masonry block wall was outside the approved interchange project scope. This correction and reimbursement will restore the Circulation DIF funds and preserve the financial integrity of the Central Avenue / SR-60 Interchange Project R7200.

The R7200 project will include a budget appropriation of $62,942 from the General Fund to cover required landscape maintenance costs associated with the interchange improvements and reallocate $988,803 from the DIF Fund for any remaining project close out costs. Together, these actions ensure th at all project expenses are appropriately funded while properly accounting for the wall as a non-transportation facility improvement.

Furthermore, in a subsequent report on tonight’s agenda, staff will present Amendment No. 6 to the SBCTA cooperative agree ment, which incorporates the increased landscape costs and ensures full project budget alignment.

295

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026

TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS

SUBJECT
..titl e
Amendment No. 6 – Cooperative Agreement between the City of Chino and San Bernardino County Transportation Authority (SBCTA) for the Central Avenue at State Route 60 Interchange Improvements Project (R7200)
..end

RECOMMENDATION
..recommendation
Approve Amendment No. 6 for $465,820, for the Cooperative Agreement between the City of Chino and SBCTA to address additional project close out costs; and authorize the City Manager to execute all necessary documents on behalf of the City. ..body

FISCAL IMPACT
There are sufficient funds available in the adopted Fiscal Year 2025-26 project budget.

TOTAL PROJECT BUDGET – R7200
Funding Source Adopted Budget
Fund 220 – Citywide Bridges/Signals/Thoroughfare $15,708,393 Fund 260 – Preserve Bridges/Signals/Thoroughfare $1,725,000 Fund 100 – General Fund $683,382
Fund 320 – County of San Bernardino Reimbursement $1,255,255 Fund 320 – City of Montclair Reimbursement $99,099
TOTALS: $19,471,129

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Financial Stability
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure: 3207100 – 48005 – R7200
Transfer In: Transfer Out:
296
CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026
TITLE: AMENDMENT NO. 6 - COOPERATIVE AGREEMENT BETWEEN THE CITY OF

CHINO AND SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA) FOR THE CENTRAL AVENUE AT STATE ROUTE 60 INTERCHANGE IMPROVEMENTS PROJECT (R7200)
PAGE: 2

BACKGROUND
The Central Avenue at State Route 60 Interchange Improvements Project (“Project”) was crucial for easing traffic congestion in the San Bernardino County region and for the City of Chino. The project involved widening the eastbound and westbound ramps and the Central Avenue bridge, with improvements to hardscape and landscaping.

On October 1, 2013, the City of Chino and the San Bernardino County Transportation Authority (“SBCTA”) signed a Memorandum of Understanding (“MOU”) to outline the project's terms. This was followed by a Cooperative Agreement (“Agreement”), approved by the City Council on July 15, 2014, which designated roles including SBCTA as the lead agency responsible for project management, planning, environmental documentation, design, right -of-way acquisition, and construction. SBCTA is also tasked with selecting and managing consultants and coordinating with the California Department of Transportation (“Caltrans”) for property acquisition.

The original total estimate of the project was $20,591,000. Of this amount, $12,493,964 represented the City’s cost share. Over the past several years , the Agreement has been amended multiple times to address changes and issues during the Project's development.

These amendments are summarized below:

Agreement Approved Amount Description
Original 7/15/2014 $12,493,964
Designates SBCTA as the lead agency
responsible for project management, planning,
environmental documentation, design, right -of-
way acquisition, and construction
Amendment
No. 1 10/17/2017 ---- Council authorized SBCTA for the right of way acquisition
Amendment
No. 2 12/5/2018 $6,375,513
Adjusted scope of work due to Caltrans design
policy changes and unforeseen environmental
conditions
Amendment
No. 3 2/4/2020 $1,184,051 Adjusted cost estimate based on final design and escalated costs of construction
Amendment
No. 4 11/3/2020 $(3,537,012)
Adjusted cost based on actual bid awarded.

Reduction in the City's cost share due to
Proposition 1B Trade Corridor Improvement Fund
buy-down requested by Caltrans from the
California Transportation Committee in May 2020.

Amendment
No. 5 12/3/2024 $405,441 Adjusted costs related to landscape maintenance, right-of-way acquisition and other soft costs
City’s Cost Share

$16,921,957 (as of Amendment No. 5)
297
CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026
TITLE: AMENDMENT NO. 6 - COOPERATIVE AGREEMENT BETWEEN THE CITY OF

CHINO AND SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA) FOR THE CENTRAL AVENUE AT STATE ROUTE 60 INTERCHANGE IMPROVEMENTS PROJECT (R7200)
PAGE: 3

In April 2025, work on the interchange was substantially completed pending final inspection by Caltrans. SBCTA began the four -year landscape maintenance period in July 2025 which will continue through 2029 before being transferred to Caltrans.

ISSUES/ANALYSIS
In June 2025, following SBCTA’s issuance of the p roposed final costs to the prime contractor, SBCTA received a summary of claims for various items of work on the project. The claims were largely related to unanticipated delays and impacts caused by differing site conditions and conflicts with the Caltrans Three Bridges Replacement Project (Three Bridges Project) that was geographically located on both sides of Central Avenue at State Route 60 Interchange Improvements Project (R7200). Some claims were related to unanticipated delays in work due to the pa ndemic related shortfall of materials and concrete that occurred in the region in 2021 through 2022. Additionally, there were also costs from inefficiencies and delays due to conflicts with the Three Bridges Project that overlapped within the R7200 Projec t limits. The Three Bridges Project was originally scheduled to be completed prior to this project; however, it was also affected by the same supply chain shortages, delaying that project by a year and a half.

SBCTA’s negotiation of the claim, along with final change order reconciliation and construction closeout, increased the total project cost by $786,599. As part of this process, Amendment No. 6, totaling $465,820, is necessary to cover the City’s cost share associated with the construction, landscape maintenance, and right-of-way acquisition for the project.

SBCTA will continue to oversee the four -year landscape maintenance contract for the project prior to Caltrans ultimately taking over maintenance in July 2029. SBCTA’s four -year contract includes the City’s cost share of $50,000 in contingency funds that will be set aside to address the loose rocks at the on and off -ramps within the project. As presented at the Streets and Infrastructure Committee meeting held on December 8, 2025, City staff are working with SBCTA and Caltrans to ensure a solution is implemented on the ramps such as installation of delineators, re-grading the rocks, or placement of a binder material to prevent individual rocks from moving.

Amendment No. 6 was approved by SBCTA at their Board meeting on December 3, 2025.

Contributions from San Bernardino County and the City of Montclair will partially reduce the City’s share, as outlined in reimbursement agreements approved by the City Council on December 15, 2015. The City will exe cute amendments to these reimbursement agreements following approval of Amendment No. 6 in accordance with the increased project costs. These contributions will be reimbursed at the conclusion of the project, subject to the availability of fund balances.

Staff recommend that City Council approve Amendment No. 6 to the Cooperative Agreement with SBCTA, which will increase the City’s total cost share by $465,820, bringing the City’s total cost share to $17,387,776. This amendment also establishes the maximum contract amount at $37,677,927, as outlined in Exhibit B, titled Amendment No. 6 to Cooperative Agreement No. 15-1001091(R14050).

Attachments: Exhibit A - Cooperative Agreement & Amendments 1-5 Exhibit B - Amendment No. 6

298
CNi:

A^ rroi/ ech 5/ Z0// V /:?
COOPERATIVE AGREEMENT NO. R14050

BETWEEN

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
AND

CITY OF CHINO
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT, PLANS,

SPECIFICATIONS AND ESTIMATE ( PS& E), RIGHT- OF- WAY ( ROW), AND

CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO
I. PARTIES AND TERM
A. THIS COOPERATIVE AGREEMENT (" Agreement") is made and entered into by and between the San Bernardino County Transportation Authority ( hereinafter referred to as AUTHORITY") and the City of CHINO ( CITY), ( AUTHORITY and CITY may be referred to herein as a " Party" and collectively " Parties").

B. This Agreement shall terminate upon completion of the AUTHORITY' S management of the planning, environmental, design, right of way ( to include both ROW acquisition and utility relocation work), and construction, or December 31, 2021 whichever is earlier in time, except that the indemnification provisions shall remain in effect until terminated or modified, in writing, by mutual agreement. Should any claims arising out of this Agreement be asserted against one of the Parties, the Parties agree to extend the fixed termination date of this Agreement, until such time as the claims are settled, dismissed or paid.

H. RECITALS
A. WHEREAS, CITY intends to improve the State Route 60 at Central Avenue Interchange in the City of CHINO; and
B. WHEREAS, planned improvements include widening the existing eastbound and westbound on ramps and the existing Central Avenue Bridge Overcrossing as further described in Attachment A, attached hereto and made part of this Agreement, and is defined as the PRO. rECT"; and
C. WHEREAS, the PROJECT is identified in the Measure I 2010- 2040 Expenditure Plan and SANBAG Nexus Study ( Nexus Study) prepared by the San Bernardino Associated Governments ( SANBAG), and approved by the SANBAG Board of Directors on November 2, 2011; and

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D. WHEREAS, the Parties consider PROJECT to be high priority and are willing to participate in funding the PROJECT pursuant to the provisions of the Nexus Study; and E. WHEREAS, the Parties wish to enter into this Agreement to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS& E, ROW and Construction activities of the PROJECT.

F. WHEREAS, the project is estimated to cost a total of $ 20, 591, 000 which includes $ 938, 000 for the AUTHORITY to provide project management services for the Planning, Environmental, PS& E, ROW, and Construction phases of the Project; and G. WHEREAS, coordination with Caltrans has not occurred to determine the level of environmental and engineering documents nor have encroachment fees been addressed.

Costs based on a low level environmental document and encroachment fees will be addressed in a future agreement; and
H. WHEREAS, the CITY desires the AUTHORITY to provide project management services for the Planning, Environmental, PS& E, ROW, and Construction phases, estimated at $ 800, 000, and is the sole responsibility of CITY to pay 100% of actual AUTHORITY project management costs in accordance with AUTHORITY Policy 40005A' FI- 34; and I. WHEREAS, the remaining PROJECT cost, aside from AUTHORITY project management costs, for the Planning, Environmental, PS& E, ROW, and Construction phases is estimated at 19, 653, 000 which shall be funded with 58. 8% Development Share funds and 41. 2% Public Share funds, as defined by the Nexus Study and the SANBAG Measure I 2010- 2014 Strategic Plan; and
NOW, THEREFORE, the Parties agree to the following:

III. AUTHORITY RESPONSIBILITIES
AUTHORITY agrees:

A. To be lead agency on Project Management, Planning, Environmental, PS& E, ROW, and Construction work and to diligently undertake and complete, the Planning, Environmental, ROW, PS& E, and Construction work on PROJECT, including the selection and retention of consultants. Performance of services under these consultant contracts shall be subject to the technical direction of the AUTHORITY' S Director of Project Delivery, or his designee, with input and consultation from CITY.

B. To coordinate with Caltrans for first and second level reviews related to property acquisitions and to provide all support documents necessary for Hearings of Resolutions of Necessity to be conducted at the California Transportation Commission in the event voluntary acquisition is unlikely.

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C. To contribute towards the Planning, Environmental, PS& E, ROW, and Construction phases of the PROJECT cost an amount not to exceed $ 8, 097, 036 as shown in Attachment A. The actual cost of a specific phase may ultimately vary firom the estimates provide in Attachment A, however, under no circumstances is the total combined AUTHORITY contribution to exceed $ 8, 097, 036 without an amendment to this agreement, D. To prepare and submit to CITY an original and two copies of signed invoices for reimbursement of eligible PROJECT expenses. Invoices may be submitted to CITY as fi- equently as monthly.

E. To establish and maintain an accounting system conforming to Generally Accepted Accounting Principles ( GAAP) to support AUTHORITY' S request for reimbursement, payment vouchers, or invoices which segregate and accumulate costs of PROJECT Management, Environmental, PS& E, ROW, and Constmction work elements and produce monthly reports which clearly identify reimbursable costs, matching fund costs, indirect cost allocation, and other allowable expenditures by AUTHORITY.

F. To prepare a final accounting of expenditures, including a final invoice for the actual PROJECT Management, Planning, Environmental, ROW, PS& E, and Construction costs.

The final accounting and invoice shall be submitted no later than one hundred and twenty 120) calendar days following the completion of work and shall be submitted to CITY. The invoice shall include a statement that these PROJECT funds were used in conformance with this Agreement and for those PROJECT- specific Planning, Environmental, PS& E, ROW, and Construction work activities.

G. To cooperate in having a PROJECT- specific audit completed by CITY, at its option, upon completion of the PROJECT Planning, Environmental, ROW, PS& E and Construction work.

The audit should justify and validate that all funds expended on the PROJECT were used in conformance with this Agreement.

H. To reimburse CITY for costs that are determined by subsequent audit to be unallowable within ninety ( 90) calendar days of AUTHORITY receiving notice of audit findings, which time shall include an opportunity for AUTHORITY to respond to and/ or resolve the finding.

Should the finding not be otherwise resolved and AUTHORITY fails to reimburse monies due CITY within ninety ( 90) calendar days of audit finding, or within such other period as may be agreed between both Parties hereto, the Cities' Council reserves the right to withhold future payments due AUTHORITY from any source under CITY' S control.

I. To include CITY in Project Development Team ( PDT) meetings and related communications on PROJECT progress as well as to provide CITY with copies of PDT meeting minutes and action items.

J. To provide CITY an opportunity to review and comment on the Planning, Environmental, PS& E, ROW and Constmction documents.

IV. CITY RESPONSIBILITIES

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CITY agrees:

A. To reimburse AUTHORITY for the actual costs incurred estimated at $ 11, 555, 964 towards the Planning, Environmental, PS& E, ROW, and Construction phases of the PROJECT cost and $ 938, 000 for SANBAG management for an amount not to exceed $ 12, 493, 964 as shown in Attachment A. The actual cost of a specific phase may ultimately vary from the estimates provided in Attachment A, however, under no circumstances is the total combined CITY contribution to exceed $ 12, 493, 964 without an amendment to this agreement.

B. To reimburse AUTHORITY within 30 days after AUTHORITY submits an original and two copies of the signed invoices in the proper form covering those actual allowable PROJECT expenditures and SANBAG management that were incurred by AUTHORITY. Invoices may be submitted to CITY as frequently as monthly.

C. When conducting an audit of the costs claimed under the provisions of this Agreement, to rely to the maximum extent possible on any prior audit of AUTHORITY performed pursuant to the provisions of State and Federal laws. In the absence of such an audit, work of other auditors will be relied upon to the extent that work is acceptable to CITY when planning on conducting additional audits.

D. To designate a responsible staff member that will be ClTY' s representative in attending the PDT meetings, receiving day- to- day communication arid reviewing the project documents.

E. To complete review and provide comments on the Planning, Environmental, PS& E, ROW, and construction documents within one month of receiving the review request from AUTHORITY.

F. CITY' S Director of the Department of Public Works is authorized to act on behalf of CITY under this Section of the Agreement.

V. MUTUAL RESPONSIBILITIES
The Parties agree:

A. To abide by all applicable Federal, State and Local laws and regulations pertaining to the PROJECT, including policies in the applicable program in the Measure 1 2010- 2040 Strategic Plan, as amended, as of the Effective Date of this Agreement.

B. In the event AUTHORITY determines PROJECT Management, Planning, Environmental, PS& E, ROWand Construction work may exceed the amounts identified in Attachment A of this Agreement, AUTHORITY shall inform CITY of this determination and thereafter the Parties shall work together in an attempt to agree upon an amendment to the amounts identified this Agreement. In no event, however, shall any of the Parties be responsible for PROJECT costs in excess of the amounts identified in this Agreement absent a written amendment that is approved by all Parties.

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C. Eligible PROJECT reimbursements shall include only those costs incurred by AUTHORITY for PROJECT- specific work activities that are described in this Agreement and shall not include escalation or interest.

D. In the event that federal funds are used in the Plaiming, Environmental and/ or PS& E phase of work, the PARTIES acknowledge Federal Highway Administration ( FHWA) requires that the PROJECT must progress to a capital phase ( ROW or construction) within ten years or the federal funds may be required to be repaid to FHWA. Should repayment be required, and is a result of the PROJECT not progressing by choice, it shall be the responsibility of the PARTY that determines it is unable to move forward with the PROJECT. If it is mutually decided that the project will not move forward then repayment of any federal funds used for Public Share will be the responsibility of the AUTHORITY and any federal funds used for the Local Share will be the responsibility of the CITY.

E. Neither AUTHORITY nor any officer, director, employee or agent thereof is responsible for any injury, damage or liability occurring or arising by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895. 4, CITY shall fully defend, indemnify and save harmless AUTHORITY, its officers, directors, employees or agents from all claims, suits or actions of every name, kind and description brought for or on account of injury ( as defined by Government Code Section 810. 8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement.

F. Neither CITY nor any officer, director, employee or agent thereof is responsible for any injury, damage or liability occurring or arising by reason of anything done or omitted to be done by AUTHORITY and under or in connection with any work, authority or jurisdiction delegated to AUTHORITY under this Agreement. It is understood and agreed that, pursuant to Government Code Section 895. 4, AUTHORITY shall fully defend, indemnify and save harmless CITY, its officers, directors, employees or agents from all claims, suits or actions of every name, kind and description brought for or on account of injury ( as defined by Government Code Section 810. 8) occurring by reason of anything done or omitted to be done by AUTHORITY under or in connection with any work, authority or jurisdiction delegated to AUTHORITY under this Agreement.

G. This Agreement will be considered terminated upon reimbursement of eligible costs by CITY. Notwithstanding any other provision herein, to the extent consistent with the terms and obligations hereof, any Party may terminate this Agreement at any time, with or without cause, by giving thirty ( 30) calendar days written notice to all the other Parties. In the event of a termination, the Party terminating this Agreement shall be liable for any costs or other obligations it may have incurred under the terms of the Agreement prior to termination.

H. The Recitals to this Agreement are true and correct and are incorporated into this Agreement.

I. All signatories hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by executing this Agreement, the Parties hereto are formally bound to this Agreement.

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J. Except on subjects preempted by federal law, this Agreement shall be governed by and construed in accordance with the laws of the State of California. All Parties agree to follow all local, state, county and federal laws and ordinances with respect to performance under this Agreement.

K. The Parties agree that each Party and any authorized representative, designated in writing to the Parties, and upon reasonable notice, shall have the right during normal business hours to examine all Parties' financial books and records with respect to this Agreement. The Parties agree to retain their books and records for a period of five ( 5) years from the later of; a) the date on which this Agreement terminates; or b) the date on which such book or record was created.

L. If any clause or provisions of this Agreement is illegal, invalid or unenforceable under applicable present or future laws, then it is the intention of the Parties that the remainder of this Agreement shall not be affected but shall remain in full force and effect.

M. This Agreement cannot be amended or modified in any way except in writing, signed by all Parties hereto.

N. Neither this Agreement, nor any of the Parties rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either Party without the prior written consent of the other Party in its sole, and absolute, discretion. Any such attempt of assignment shall be deemed void and of no force and effect.

O. No waiver of any default shall constitute a waiver of any other default whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

P. In the event of litigation arising from this Agreement, each Party to this Agreement shall bear its own costs, including attomey( s) fees. This paragraph shall not apply to the costs or attomey( s) fees relative to paragraphs B and F of this Section.

Q. This Agreement may be signed in counterparts, each of which shall constitute an original.

This Agreement is effective and shall be dated on the date executed by AUTHORITY.

R. Any notice required, authorized or permitted to be given hereunder or any other communications between the Parties provided for under the terms of this Agreement shall be in writing, unless otherwise provided for herein, and shall be served personally or by reputable courier addressed to the relevant party at the address/ fax number stated below:

If to AUTHORITY: Garry Cohoe
Director of Project Delivery
1170 West Third Street, Second Floor
San Bernardino, CA 92410- 1715
Telephone: ( 909) 884- 8276
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304
If to CITY: JoseAlire
Department of Public Works
13220 Central Avenue
Chino, CA 91710
Telephone: ( 909) 334- 3400
S. There are no third party beneficiaries, and this Agreement is not intended, and shall not be construed to be for the benefit of, or be enforceable by, any other person or entity whatsoever.

SIGNATURES ON FOLLOWING PAGE:

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305

SIGNATURE PAGE TO
COOPERATIVE AGREEMENT NO. R14050

BETWEEN

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
and CITYOFCHINO

SAN BERNARDINO COUNTY

TRANSPORTATION AUTHORITY
L. Dennis Michael
President, Board of Di^ tors
Date:

CITY OF CHINO
APPROVED AS TO FOm:

City Attorney / I
Date: Q 5 ^ o/ j4

APPROVED AS TO FORM
By:/ f/ w
nreen Mona^ an Teichert
General Counsel
By:.

Jeffew^ ll
Contrrot Administrator

APPROVED AS TO CONTENT
By:
jB^ Alire
Assistant City Manager
Matthew Ba
City Maiager
ATTEST:

By:.

Angela Robins, City Clerk
Date: ^-^ h
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306
Attachment A

PROTECT DESCRIPTION
The CITY of Chine and SANBAG propose to widen the existing eastbound and westbound on ramps and widen the existing Central Avenue Bridge Overcrossing from ramp to ramp to accommodate two additional through lanes and bike paths. This is a more cost effective approach than the alternative developed by Caltrans in the draft Project Study Report EA OC870K which includes auxiliary lanes and a partial clover ramp resulting in a project cost of 44 million.

PRO. TECT FUNDING TABLE
Public Share: 41. 2%
Nexus Development Impact Fee Share ( DIF, " Development Share" or " Local Share"): 58. 8% Local Jurisdictional Split of the DIF Share between Chino, County and Montclair Phase
Estimated
Cost*
Public Share
Development
Share
Project Study Report $
433, 000 $ 178, 396. 00 $ 254, 604. 00
Project Report and Environmental Approval $
442, 000 $ 182, 104. 00 $ 259, 896. 00
PS& E $ 876, 000 $ 360, 912. 00 $ 515, 088. 00
Right- of- Way Acquisition and Utility
Relocation( incIuding $ 108, 000 for Utilities)$
1, 151, 000 $ 474, 212. 00 $ 676, 788. 00
Construction and Construction
Management***$
16, 419, 000 $ 6, 764, 628. 00 $ 9, 654, 372. 00
Landscaping Maintenance $ 332, 000 $ 136, 784. 00 $ 195, 216. 00 SANBAG Oversight**$ 938, 000 $ 0. 00 $ 938, 000
Total $ 20, 591, 000 $ 8, 097, 036 $ 12, 493, 964
5^
Estimated Costs are based on March 11, 2014 feasibility study and are escalated at 3. 5% per year. Coordination with Caltrans has not occurred to determine the level of environmental and engineering documents. Low level documents are assumed.

Oversight is not escalated
Includes the City' s estimate for hard scape/ landscaping R14050

307

PROJECT SCHEDULE
Milestones Estimated Completion Date
Environmental Approval January 2017
Plans, Specifications & Estimate ( PSE) January 2019
Right of Way ( ROW) January 2019
Construction Start June 2019
Completion for Beneficial Use December 2020
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Attachment B

CONCEPTUAL LAYOUT
t A
Ihl 3,
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309
Contract No.:

Approved: " 7
AMENDMENT NO. 1 TO AGREEMENT 15- 1001091 ( R14050)
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT,

PLANS, SPECIFICATIONS AND ESTIMATE ( PS& E), RIGHT- OF- WAY ( ROW),

AND CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL
AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO

CITY OF CHINO)
THIS AMENDMENT No. 1 ( AMENDMENT) is made and entered into by and between the San Bernardino County Transportation Authority ( hereinafter referred to as AUTHORITY) and the City of Chino ( hereinafter referred to as CITY). AUTHORITY and CITY may be referred to herein as a " PARTY" and collectively ' PARTIES"

RECITALS

1. AUTHORITY and CITY entered into Agreement 15- 1001091 also known as R14050, ( AGREEMENT) on July 15, 2014, to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS& E, ROW and Construction activities of the Interchange at Central Avenue and State Route 60 in the City of Chino ( PROJECT); and

2. PARTIES now seek to amend the AGREEMENT for the following reasons:
a) To authorize AUTHORITY to acquire any necessary ROW for the PROJECT by Eminent Domain in AUTHORITY' S name in accordance with California Code of Civil Procedure, Section 1245. 235; and
b) To set out the PARTIES' agreement that AUTHORITY will convey by quit claim deed to CITY all PROJECT acquired ROW located within CITY' s jurisdictional boundaries within thirty ( 30) days of AUTHORITY' S request to accept such acquired ROW and at no expense to AUTHORITY.

IT IS THEREFORE MUTUALLY AGREED TO AMEND THE AGREEMENT AS FOLLOWS:

1. Section III. AUTHORITY RESPONSIBILITIES, subarticle B is amended to read as follows:
00- 1001091- 01
310
B. AUTHORITY certifies that it is authorized to hear and, if appropriate, adopt Resolutions of Necessity for the PROJECT. AUTHORITY agrees to be responsible for hearing and adopting Resolutions of Necessity for the PROJECT. AUTHORITY is responsible for all work associated with hearing and adopting Resolutions of Necessity. AUTHORITY will acquire all necessary ROW for the PROJECT in AUTHORITY' S name, and upon completion of the PROJECT will convey by quit claim deed to CITY all PROJECT ROW that is part of CITY' s facilities."

2. Section IV. CITY RESPONSIBILITIES, is amended to add subarticle G as follows:

G. CITY will accept by quit claim deed conveyances by AUTHORITY of all PROJECT acquired ROW that is part of CITY' s facilities not later than thirty ( 30) days after AUTHORITY requests CITY to accept such acquired ROW and at no expense to AUTHORITY."

3. All other terms and conditions of the AGREEMENT shall remain in full force and effect.

4. This AMENDMENT is deemed to be included and made part of the AGREEMENT.

SIGNATURES ON FOLLOWING PAGE-
15- 1001091- 01
311

SIGNATURE PAGE TO
AMENDMENT No. 1 TO COOPERATIVE AGREEMENT NO. 15- 1001091 R14050) BETWEEN

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
and CITY OF CHINO

SAN BERNARDINO COUNTY

TRANSPORTATION AUTHORITY
Alan D. Wapner
President, Board of Directors

CITY OF CHINO

APPROVED AS TO
By: r
A ire — s\Jose A
Assistant City Maiiager/ PW
Date:^_n_|_2_lji7_ Date:

APPROVED AS JO FORM:
7/ 7
Eileen Mona^ an Teichert
General Counsel
APPROVED AS TO FORM:

Fredualante
City Attorney
Matthew C. Ballantyne
City Manai
Date1
ATTEST:

Bywt
Angela RoUes
Clerk
15- 1001091- 01
312
AMENDMENT NO. 2 TO AGREEMENT NO. R14050
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT,

PLANS, SPECIFICATIONS AND ESTIMATES ( PS& E), RIGHT OF WAY ( ROW),

AND CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL
AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO

CITY OF CHINO)
THIS AMENDMENT No. 2 ( AMENDMENT) is made and entered into by and between the San Bernardino County Transportation Authority ( AUTHORITY) and the City of Chino ( CITY).

AUTHORITY and CITY may be collectively referred to herein as PARTIES.

RECITALS

1. PARTIES entered into Cooperative Agreement No. R14050 ( AGREEMENT) on July 15, 2014 to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS& E, ROW, and Construction activities of the Interchange at Central Avenue and State Route 60 in the City of Chino ( PROJECT); and

2. On November 29, 2017, PARTIES amended AGREEMENT to authorize AUTHORITY to acquire properties needed for PROJECT by Eminent Domain if necessary and CITY will accept properties within CITY' S jurisdictional boundaries conveyed by AUTHORITY; and

3. The estimated total cost of PROJECT has increased by $ 11, 114, 573 from $ 20, 591, 000 to 31, 705, 573; and

4. PARTIES desire to amend AGREEMENT to define funding responsibilities for the estimated cost increase of PROJECT; and

IT IS THEREFORE MUTUALLY AGREED TO AMEND THE AGREEMENT AS FOLLOWS:

1. Replace Attachment A in its entirety with the attached Revised Attachment A.

2. Delete Paragraph F of Section II.

3. Delete Paragraph H of Section 11 in its entirety and replace with the following:

H. WHEREAS, the CITY desires AUTHORITY to provide project management services for the Planning, Environmental, PS& E, ROW, and Construction phases, and 100% of actual AUTHORITY project management 15- 1001091- 02 Page lof4
313
costs are the sole responsibility of CITY in accordance with AUTHORITY Policy 40005A' FU34; and"

4. Delete Paragraph I of Section II in its entirety and replace with the following:

I. WHEREAS, the remaining PROJECT costs, aside from AUTHORITY project management costs, shall be funded with 58. 8% Development Share funds and

41. 2% Public Share funds, as defiined by the Nexus Study and the AUTHORITY Measure I 2010- 2040 Strategic Plan; and"

5. Delete Paragraph C of Section III in its entirety and replace with the following:

C. To contribute towards the Planning, Environmental, PS& E, ROW, and Construction phases of the PROJECT cost as shown in Revised Attachment A.

The actual cost of a specific phase may ultimately vary from the estimates provided in Revised Attachment A. however, the combined AUTHORITY contribution to PROJECT cost shall not exceed the total shown in Revised Attachment A without an amendment to this agreement."

6. Delete Paragraph A of Section IV in its entirety and replace with the following:

A. To reimburse AUTHORITY for the actual costs incurred for the Planning, Environmental, PS& E. ROW, and Constmction phases of the PROJECT and for AUTHORITY project management costs as shown in Revised Attachment A.

The actual cost of a specific phase may ultimately vary from the estimates provided in Revised Attachment A, however, the combined CITY contribution to PROJECT cost shall not exceed the total shown in Revised Attachment A without an amendment to this agreement."

7. Delete CITY' S contact information in Paragraph R of Section V and replace with the following:

Director of Public Works
13220 Central Avenue
Chine, CA 91710
Telephone: ( 909) 334- 3400

8. The Parties understand that the PROJECT cost provided in this Amendment No. 2 is an estimate and there is a potential for cost increases or decreases. If a cost increase becomes apparent, PARTIES agree to work in good faith to amend AGREEMENT.

9. The recitals of this Amendment No. 2 are incorporated into the Agreement by reference.

10. All other provisions of AGREEMENT shall remain in full force and effect and are incorporated into this Amendment.
15- 1001091- 02 Page 2 of 4
314

11. This Amendment No. 2 is effective on the date signed by AUTHORITY.

12. This Agreement may be signed in counterparts, each of which shall constitute an original.

SIGNATURES ON THE FOLLOWING PAGE-
15- 1001091- 02 Page 3 of 4
315
IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 2 below.

SAN BERNARDINO COUNTY

TRANSPORTATION AUTHORITY
rd of Directors
Date:

CITY OF CHINO
By:

Date:
ratm^ Mlantyne
City Manager
im
APPROVED AS TO FORM:
ileen Moit^ fian Teicherf
General Counsel
APPROVED AS TO FORM:

By:

Fred Galante
City Attorney
APPROVED AS TO CONTENT:

By:

Amer Jakher
Director of Public Works
ATTEST:

By:

Angel^ Robles
City Clerk
15- 1001091- 02 Page 4 of4
316
Revised Attachment A
PRO. TECT DESCRIPTION
AUTHORITY and CITY propose to widen the existing SR- 60 Central Avenue Bridge Overcrossing, widen both eastbound and westbound on- ramps to two general purpose lanes and one High Occupancy Vehicle Lane preferential lane, construct retaining walls along both eastbound and westbound on- ramps, construct stormwater facilities, and replacement landscaping.

PRO. TECT FUNDING TABLE
Public Share: 41. 2%
Nexus Development Impact Fee Share ( DIP, " Development Share"): 58. 8% Local Jurisdictional Split of the DIF Share between Chino, San Bernardino County, and Montclair.

Public Share is AUTHORITY' S contribution. Development Share is CITY' s contribution.

Phase Estimated Cost Public Share Development Share
Project Study Report $ 444, 500 $ 183, 134 $ 261, 366
Project Report and
Environmental Approval $
637, 999 $ 262, 856 $ 375, 143
Plans, Specifications,
and Estimates
1, 450, 169 $ 597, 470 $ 852, 699
Right of Way
Acquisition $
711, 023 $ 292, 941 $ 418, 082
Construction &.

Construction
Management
27, 579, 882 $ 11, 362, 911 $ 16, 216, 971
Landscape Maintenance $ 332, 000 $ 136, 784 $ 195, 216
AUTHORITY Project
Management $
550, 000 $ 0 $ 550, 000
TOTAL $ 31, 705, 573 $ 12, 836, 096 $ 18, 869, 477
PRO. TECT SCHEDULE
Milestones Estimated Completion Date
Environmental Approval January 2018
Plans, Specifications, and Estimates Approval July 2019 Right of Way Certification July 2019
Construction Start November 2019
Completion for Beneficial Use March 2021
15- 1001091- 02
317
2/^ 1 2- 0
AMENDMENT NO. 3 TO AGREEMENT NO. R14050
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT,

PLANS, SPECIFICATIONS AND ESTIMATES ( PS& E), RIGHT OF WAY ( ROW),

AND CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL
AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO

CITY OF CHINO)
THIS AMENDMENT No. 3 ( AMENDMENT) is made and entered into by and between the San Bernardino County Transportation Authority ( SBCTA or AUTHORITY) and the City of Chino CITY). AUTHORITY and CITY may be collectively referred to herein as PARTIES.

RECITALS
A. PARTIES entered into Cooperative Agreement No. R14050 ( AGREEMENT) on July 15, 2014 to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS& E, ROW, and Construction activities of the Interchange at Central Avenue and State Route 60 in the City of Chino ( PROJECT); and B. On November 29, 2017, PARTIES amended AGREEMENT to authorize SBCTA to acquire properties needed for PROJECT by Eminent Domain if necessary and require CITY to accept conveyances of PROJECT acquired right of way within ClTY' s jurisdictional boundaries conveyed by AUTHORITY; and
C. On February 7, 2019, PARTIES amended AGREEMENT to adjust total estimated cost of PROJECT to $ 31, 705, 573; and
D. Estimated total cost of PROJECT has increased by $ 1, 943, 624 from $ 31, 705, 573 to 33, 649, 197; and
E. PARTIES desire to amend AGREEMENT to define funding responsibilities for the estimated cost increase of PROJECT.

IT IS THEREFORE MUTUALLY AGREED TO AMEND THE AGREEMENT AS FOLLOWS:
1, Replace Revised Attachment A in its entirety with the attached Attachment A. I.

2. Revise Paragraph B of Section I in its entirety to read as follows:
15- 1001091- 03 Page 1 of3
318
B. This AGREEMENT shall terminate upon completion of the Parties' obligations associated with the PA/ ED, PS& E, ROW, and Construction phases described herein. The indemnification provisions shall remain in effect until terminated or modified, in writing, but mutual agreement. Should any claims arising out of PROJECT be asserted against CITY and/ or AUTHORITY, AGREEMENT shall be extended until such time as the claims are settled, dismissed or paid."

3. The Parties understand that PROJECT costs provided in this Amendment No. 3 is an estimate and there is a potential for cost increases or decreases. If a cost increase becomes apparent, PARTIES agree to work in good faith to amend AGREEMENT.

4. The recitals of this Amendment No. 3 are incorporated into AGREEMENT by reference.

5. All other provisions of AGREEMENT, and amendments thereto, shall remain in ftill force and effect and are incorporated into this Amendment No. 3.

6. This Amendment No. 3 is effective on the date signed by AUTHORITY.

7. This Amendment No. 3 may be signed in counterparts, each of which shall constitute an original.

SIGNATURES ON THE FOLLOWING PAGE-
15-1001091-03 Page 2 of 3
319
IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 3 below.

SAN BERNARDINO ra UNTY
TRANSPORTATION^ THORITY
By:

Date:
jan^. mvarrc
President, Board of Directors
By:

CITY OFCHINO
Matthiw BaU^ tyne
City Manager
Date:

APPROVED AS TO FORM: APPROVED AS TO FORM:
janda Lowder Daniel
jsistant General Counsel
By:

Fred Galantc
City Attorney
APPROVED AS TO CONTENT:

By:

Amer Jakher
Director of Public Works
ATTEST:

By:' A- -
Angela Robles
City Clerk
15- 1001091- 03 Page 3 of 3
320
DocuSign Envelope ID; 8BA5A354- 2094- 4B02- fiC13- 72988312DC33 IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 3 below.

SAN BERNARDINO COUNTY
T- RAJ^ mRTATTON- AUTHORiry-

CITVOFCHINO
By:

Frank J. Navarre
President, Board of Directors
By:

Matthew Ballantync
City Manager
Date: Date:

APPROVED AS TO FORM: APPROVED AS TO FORM:

By:

Juanda Lewder Daniel
Assistant General Counsel
By:

DocuSigned by:
r— 7./ L) UF5;
Fred Galante
City Attorney
70DF5E3E5DSFTO5r"
APPROVED AS TO CONTENT:

By:

Amer Jakher
Director of Public Works
ATTEST:

By:

Angela Robles
City Clerk
15- 1001091- 03 Page 3 of3
321
Attachment A. I

PROJECT DESCRIPTION
AUTHORITY and CITY propose to widen the existing SR-60 Central Avenue Bridge Overcrossing, widen both eastboundand westbound on- rampsto two general purpose lanes and one High Occupancy Vehicle Lane preferential lane, construct retaining walls along both eastbound and westbound on- ramps, construct stormwater facilities, and replacement landscaping.

PROJECT FUNDING TABLE
Public Share: 41. 2%
Nexus Development Impact Fee Share ( DIP, " Development Share"): 58. 8% Local Jurisdictional Split of the DIP Share between Chino, San Bernardino County, and Montclair.

Public Share is AUTHORITY' S contribution. Development Share is CITY' s contribution.

Phase Estimated Cost Public Share Development Share
Project Study Report $ 444, 500 $ 183, 134 $ 261, 366
Project Report and
Environmental Approval $
637, 999 $ 262, 856 $ 375, 143
Plans, Specifications, and
Estimates $
1, 898, 356 $ 782, 123 $ 1, 116, 233
Right of Way Acquisition $ 711, 023 $ 292, 941 $ 418, 082 Construction &
Construction Management $
28, 975, 319 $ 11, 937, 831 $ 17, 037, 488
Landscape Maintenance $ 332, 000 $ 136, 784 $ 195, 216
AUTHORITY Project
Management $
650, 000 $ 0 $ 650, 000
TOTAL $ 33, 649, 197 $ 13, 595, 669 $ 20, 053, 528

PROJECT SCHEDULE
Milestones Estimated Completion Date
Environmental Approval January 2018
Plans, Specifications, and Estimates Approval April 2020 Right of Way Certification April 2020
Construction Start July 2020
Completion for Beneficial Use and Begin One- Year
Landscape Plant Establishment
January 2022
Begin Four- Year Landscape Maintenance January 2023
15- 1001091- 03
322
Cn- i : 20 ' 2^ h
Appp- o^ eo; hI
AMENDMENT NO. 4 TO AGREEMENT NO. R14050
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT,
PLANS, SPECIFICATIONS AND ESTIMATES ( PSifeE), RIGHT OF WAY ( ROW),

AND CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL
AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO

CITY OF CHINO)
THIS AMENDMENT No. 4 ( AMENDMENT) is made and entered into by and between ( he San Bernardino County Transportation Authority ( SBCTA or AUTHORITY) and the City of Chino ( CITY). SBCTA and CITY may be collectively referred to herein as PARTIES.

RECITALS
A. PARTIES entered into Cooperative Agreement No. RI4050 ( AGREEMENT) on July 15, 2014 to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS& E, ROW, and Construction activities of the Interchange at Central Avenue and State Route 60 in the City of Chino ( PROJECT); and B. On November 29, 2017, PARTIES amended AGREEMENT to authorize SBCTA to acquire properties needed for PROJECT by Eminent Domain if necessary and require CITY to accept conveyances of PROJECT acquired right of way within CITY' s jurisdictional boundaries conveyed by AUTHORITY; and
C. On February 7, 2019, PARTIES amended AGREEMENT to adjust total estimated cost of PROJECT to $ 31, 705, 573; and
D. On March 4, 2020, AUTHORITY approved Amendment No. 3 to AGREEMENT to adjust total estimated cost of PROJECT to $ 33, 649, 197; and
E. In June 2020, state Trade Corridor Improvement Fund ( TCIF) funds were programmed to PROJECT as buy- down for CITY and SBCTA shares; and
F. On June 25, 2020, the California Transportation Commission ( CTC) allocated $ 8, 638, 000 to PROJECT; and
G. PARTIES desire to amend AGREEMENT to rellect the addition of TCIF funds and proportional reduction of Measure 1 and City funds, as well as to define funding responsibilities for the estimated cost increase of PROJECT. 15- 1001091- 04 Page I of4
323

IT IS THEREFORE MUTUALLY AGREED TO AMEND THE AGREEMENT AS FOLLOWS:

1. Replace Attachment A. l in its entirety with the attached Attachment A. 2.

2. The Parties understand that PROJECT costs provided in this. Amendment No. 4 is an estimate and there is a potential for cost increases or decreases. If a cost increase becomes apparent, PARTIES agree to work in good faith to amend AGREEMENT.

3. The recitals of this Amendment No. 4 are incorporated into AGREEMENT by reference.

4. Ail other provisions of AGREEMENT, and amendments thereto, shall remain in full force and etTect and are incorporated into this Amendment No. 4.

5. This Amendment No. 4 is effective on the dale signed by AUTHORITY.

6. This Amendment No. 4 may be signed in counterparts, each of which shall constitute an original.

SIGNATURES ON THE FOLLOWING PAGE-
15- 1001091- 04 Pagc2of4
324
IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 4 below.

SAN BERNARDINO COUNTY

TRANSPORTATION- AUTHORITY
J^ NSvarro
President, Board of Directors
Date:\
2sd

CITYOFCHINO
By:

Date:

Mafth< wBallantyne
City Manager
APPROVED AS TO FORM: APPROVED AS TO FORM:

By:

Mnda L. Dahiel
jsistant General Counsel'
By:

Fred Galante
City Attorney
APPROVED AS TO CONTENT:

By:

Amer Jakher
Director of Public Works
ATTEST:

By:/ .

Angela Rpbles
City Clerk
15- 1001091- 04 Page 3 of4
325
DocuSign Envelope ID: 8BA5A3S4- 2094- 4B02- 8C13- 72988312DC33 IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 4 below.

SAN BERNARDINO COUNTY

TRA- NSPORTATTOTNTAUTHORITY

CITY OF CHINO
By:

Frank J. Navairo
President, Board of Directors
By:

Matthew Ballantyne
City Manager
Date: Date:

APPROVED AS TO FORM: APPROVED AS TO FORM:

By:

Juanda L. Daniel
Assistant General Counsel
By:

OocuSigncd by:

FredGalahte
City Attorney
APPROVED AS TO CONTENT:

By:

Amcr Jakher
Director of Public Works
ATTEST:

By:

Angela Roblcs
City Clerk
15- 1001091- 04 Page 3 of 4
326
Attachment A. 2

PROJECT DESCRIPTION
AUTHORITY and CITY propose to widen the existing SR- 60 Central Avenue Bridge Overcrossing, widen both eastbound and westbound on- ramps to two general purpose lanes and one High Occupancy Vehicle Lane preferential lane, construct retaining walls along both eastbound and westbound on- ramps, construct stormwater facilities, and replacement landscaping.

PROJECT FUNDING TABLE
Public Share: 41. 2%
Nexus Development Impact Fee Share ( DIF, " Development Share"): 58. 8% Local Jurisdictional Split of the DIF Share between Chino, San Bernardino County, and Montclair.

Public Share is AUTHORITY' S contribution. Development Share is CITY' s contribution.

Phase Estimated Cost Public Share Buy- Down
Development
Share
Project Study Report S444, 500 $ 183, 134 $ 261. 366
Project Report and
Environmental Approval
637, 999 $ 262, 856 $ 375, 143
Plans, Specifications, and
Estimate. s
SI. 898. 356 $ 782, 123 $ 1, 116, 233
Right of Way Acquisition S711, 023 $ 292, 941 $ 418, 082 Construction & Construction
Management $
31, 257, 857 S9. 319. 381 S8. 638. 00n $ 13, 300, 476
Landscape Maintenance $ 332, 000 $ 136, 784 $ 195, 216
AUTHORITY Project
Management $
850, 000 SO $ 850, 000
TOTAL $ 36, 131, 735 $ 10, 977, 219 $ 8, 638, 000 $ 16, 516, 516

PROJECT SCHEDULE
Milestones Estimated Completion Date
Environmental Approval January 2018
Plans, Specifications, and Estimates Approval June 2020 Right of Way Certification June 2020
Construction Start January 2021
Completion for Beneficial Use and Begin One- Year
Landscape Plant Establishment
July 2022
Begin Four- Year Landscape Maintenance July 2027
15- 1001091- 04 Pase 4 of4
327

15-1001091-05 Page 1 of 4
AMENDMENT NO. 5 TO AGREEMENT NO. 15-1001091 (R14050)

BETWEEN

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
AND

CITY OF CHINO
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT,

PLANS, SPECIFICATIONS AND ESTIMATES (PS&E), RIGHT OF WAY (ROW),

AND CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL
AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO

THIS AMENDMENT No. 5 (AMENDMENT) is made and ente red into by and between the San Bernardino County Transportation Authority ( SBCTA or AUTHORITY ) and the City of Chino (CITY). SBCTA and CITY may be collectively referred to herein as PARTIES.

RECITALS

A. PARTIES entered into Cooperative Agreement No. R14050 (AGREEMENT) on July 15, 2014 to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS&E, ROW, and Construction activities of the Interchange at Central Avenue and State Route 60 in the City of Chino (PROJECT); and

B. On November 29, 2017, PARTIES approved Amendment No. 1 to authorize SBCTA to acquire properties needed for PROJECT by Eminent Domain if necessary and require CITY to accept conveyances of PROJECT acquired right of way within CITY’s jurisdictional boundaries conveyed by SBCTA; and

C. On February 7, 2019, PARTIES approved Amendment No. 2 to adjust total estimated cost of PROJECT to $31,705,573; and

D. On December 28, 2021 , PARTIES approved Amendment No. 3 to AGREEMENT to adjust total estimated cost of PROJECT to $33,649,197; and

E. In June 2020, funds were programmed to PROJECT as buy -down for CITY and SBCTA shares; and

F. On June 25, 2020, the California Transportation Commission (CTC) allocated $8,638,000 of state Trade Corridor Improvement Fund (TCIF) to PROJECT; and

G. On December 28, 2020, PARTIES approved Amendment No. 4 to adjust total estimated cost of PROJECT to $36,475,158 and reflect the addition of TCIF funds and reduc e Measure I by $2,618,450 and City funds by $3,537,012; and
Docusign Envelope ID: 3FA75955-B06C-47FD-9C24-E8CBF3CD17D0 328

15-1001091-05 Page 2 of 4
H. The estimated total cost of PROJECT has increased by $759,592; and

I. PARTIES desire to amend AGREEMENT to define funding responsibilities for the estimated cost increase of PROJECT

IT IS THEREFORE MUTUALLY AGREED TO AMEND THE AGREEMENT AS FOLLOWS:

1. Replace Attachment A.2 in its entirety with the attached Attachment A.3. Attachment A.3 is incorporated into AGREEMENT by this reference.

2. Except as amended by this Amendment No. 5, all other provisions of the AGREEMENT and amendments thereto shall remain in full force and effect.

3. The Recitals set forth above are incorporated herein by this reference.

4. All other provisions of AGREEMENT, and amendments thereto, shall remain in full force and effect and are incorporated into this Amendment No. 5.

5. This Amendment No. 5 is effective on the date signed by SBCTA.

-------------------------SIGNATURES ON THE FOLLOWING PAGE-------------------------

Docusign Envelope ID: 3FA75955-B06C-47FD-9C24-E8CBF3CD17D0 329
15-1001091-05 Page 3 of 4
IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 5 below.SAN BERNARDINO COUNTY CITY OF CHINOTRANSPORTATION AUTHORITYB y:________________________ By: ________________________ Ray Marquez Dr. Linda Reich
President, Board of Directors City Manager
Date: ________________________ Date: _______________________ APPROVED AS TO FORM: APPROVED AS TO FORM: By: ________________________By: Julianna K. TillquistGeneral Counsel ______________________
Fred Galante
City Attorney
APPROVED AS TO CONTENT:

By: ______________________
Hye Jin Lee
Director of Public Works
ATTEST:

By:
_______________________
Natalie Gonzaga
City Clerk
Docusign Envelope ID: 3FA75955-B06C-47FD-9C24-E8CBF3CD17D0 12/16/2024
12/16/2024
330

15-1001091-05 Page 4 of 4

Attachment A.3

PROJECT DESCRIPTION

AUTHORITY and CITY propose to widen the existing SR -60 Central Avenue Bridge Overcrossing, widen both eastbound and westbound on-ramps to two general purpose lanes and one High Occupancy Vehicle Lane preferential lane, construct retaining walls along both e astbound and westbound on - ramps, construct stormwater facilities, and replacement landscaping.

PROJECT FUNDING TABLE

Public Share: 41.2%
Nexus Development Impact Fee Share (DIF, “Development Share”): 58.8% Local Jurisdictional Split of the DIF Share between Chino, San Bernardino County, and Montclair.

Public Share is AUTHORITY’s contribution. Development Share is CITY’s contribution.

Phase Estimated Cost Public Share Buy-Down Development
Share
Project Study Report $444,500 $183,134 $261,366
Project Report and
Environmental Approval $634,237 $261,306

$372,931
Plans, Specifications, and
Estimates $2,013,251 $829,459

$1,183,791
Right of Way Acquisition $765,675 $315,458 $450,217
Construction & Construction
Management $31,228,495 $9,307,284 $8,638,000 $13,283,211 Landscape Maintenance $1,055,170 $434,730 $620,440
AUTHORITY Project
Management $750,000 $0

$750,000
TOTAL $36,891,327 $11,331,371 $8,638,000 $16,921,957

PROJECT SCHEDULE
Milestones Estimated Completion Date

Environmental Approval January 2018

Plans, Specifications, & estimates Approval June 2020

Right of Way Certification June 2020

Construction Start January 2021

Completion of Beneficial Use and Begin One-Year
Landscape Plant Establishment March 2024
Begin Four-Year Landscape Maintenance March 2025

Docusign Envelope ID: 3FA75955-B06C-47FD-9C24-E8CBF3CD17D0 331

15-1001091-06 Page 1 of 4
AMENDMENT NO. 6 TO AGREEMENT NO. 15-1001091 (R14050)

BETWEEN

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY
AND

CITY OF CHINO
FOR

PLANNING, PROJECT REPORT AND ENVIRONMENTAL DOCUMENT,

PLANS, SPECIFICATIONS AND ESTIMATES (PS&E), RIGHT OF WAY (ROW),

AND CONSTRUCTION PHASES FOR THE INTERCHANGE AT CENTRAL
AVENUE AND STATE ROUTE 60 IN THE CITY OF CHINO

THIS AMENDMENT No. 6 (AMENDMENT) is made and ente red into by and between the San Bernardino County Transportation Authority ( SBCTA) and the City of Chino (CITY).

SBCTA and CITY may be collectively referred to herein as PARTIES.

RECITALS

A. PARTIES entered into Cooperative Agreement No. R14050 (AGREEMENT) on July 15, 2014 to delineate roles, responsibilities, and funding commitments relative to the Project Management, Planning, Environmental, PS&E, ROW, and Construction activities of the Interchange at Central Avenue and State Route 60 in the City of Chino (PROJECT); and

B. On November 29, 2017, PARTIES approved Amendment No. 1 to authorize SBCTA to acquire properties needed for PROJECT by Eminent Domain if necessary and require CITY to accept conveyances of PROJECT acquired right of way within CITY’s jurisdictional boundaries conveyed by SBCTA; and

C. On February 7, 2019, PARTIES approved Amendment No. 2 to adjust total estimated cost of PROJECT to $31,705,573; and

D. On December 28, 2021 , PARTIES approved Amendment No. 3 to AGREEMENT to adjust total estimated cost of PROJECT to $33,649,197; and

E. In June 2020, funds were programmed to PROJECT as buy -down for CITY and SBCTA shares; and

F. On June 25, 2020, the California Transportation Commission (CTC) allocated $8,638,000 of state Trade Corridor Improvement Fund (TCIF) to PROJECT; and

G. On December 28, 2020, PARTIES approved Amendment No. 4 to adjust total estimated cost of PROJECT to $36,131,735 and reflect the addition of TCIF funds and reduc e Measure I by $2,618,450 and City funds by $3,537,012; and
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H. On November 6, 2024, PARTIES approved Amendment No. 5 to adjust total estimated cost of PROJECT to $36,891,327; and

I. The estimated total cost of PROJECT has increased by $786,599; and

J. PARTIES desire to amend AGREEMENT to define funding responsibilities for the estimated cost increase of PROJECT.

IT IS THEREFORE MUTUALLY AGREED TO AMEND THE AGREEMENT AS FOLLOWS:

1. Replace Attachment A.3 in its entirety with the attached Attachment A.4. Attachment A.3 is incorporated into AGREEMENT by this reference.

2. Except as amended by this Amendment No. 6, all other provisions of the AGREEMENT and amendments thereto shall remain in full force and effect.

3. The Recitals set forth above are incorporated herein by this reference.

4. All other provisions of AGREEMENT, and amendments thereto, shall remain in full force and effect and are incorporated into this Amendment No. 6.

5. This Amendment No. 6 is effective on the date signed by SBCTA.

-------------------------SIGNATURES ON THE FOLLOWING PAGE-------------------------

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IN WITNESS WHEREOF, the PARTIES have duly executed this Amendment No. 6 below.

SAN BERNARDINO COUNTY CITY OF CHINO

TRANSPORTATION AUTHORITY

By: ________________________ By: ________________________ Rick Denison Dr. Linda Reich
President, Board of Directors City Manager

Date: ________________________ Date: _______________________

APPROVED AS TO FORM: APPROVED AS TO FORM:

By: ________________________ By: ______________________ Julianna K. Tillquist Fred Galante
General Counsel City Attorney

APPROVED AS TO CONTENT:

By: ______________________
Hye Jin Lee
Director of Public Works

ATTEST:

By: ______________________
Natalie Gonzaga,
City Clerk

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Attachment A.3

PROJECT DESCRIPTION

SBCTA and CITY propose to widen the existing SR -60 Central Avenue Bridge Overcrossing, widen both eastbound and westbound on -ramps to two general purpose lanes and one High Occupancy Vehicle Lane preferential lane, construct retaining walls along both e astbound and westbound on - ramps, construct stormwater facilities, and replacement landscaping.

PROJECT FUNDING TABLE

Public Share: 41.2%
Nexus Development Impact Fee Share (DIF, “Development Share”): 58.8% Local Jurisdictional Split of the DIF Share between Chino, San Bernardino County, and Montclair.

Public Share is SBCTA’s contribution. Development Share is CITY’s contribution.

Phase Estimated Cost Public Share Buy-Down Development
Share
Project Study Report $444,500 $183,134 $261,366
Project Report and
Environmental Approval $634,237 $261,306

$372,931
Plans, Specifications, and
Estimates $2,002,468 $825,017

$1,177,451
Right of Way Acquisition $774,029 $315,600 $458,429
Construction & Construction
Management $31,910,478 $9,588,261 $8,638,000 $13,684,217 Landscape Maintenance $1,162,215 $478,833 $683,382
SBCTA Project Management $750,000 $0 $750,000
TOTAL $37,677,927 $11,652,151 $8,638,000 $17,387,776

335

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026

TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS

SUBJECT
..titl e
Acceptance of Transportation Development Act (TDA) Article 3 Grant Award and Establishment of a New Capital Improvement Program (CIP) Project.
..end

RECOMMENDATION
..recommendation
1) Adopt Resolution No. 2026 -011 to accept the TDA Article 3 Grant Funding in the amount of $44,850 for Fiscal Year 2025-26; 2) establish a grant number G7264 Safe Route to School Improvements and appropriate $44,850 to th e TDA Article 3 Fund (321) grant number G7264, with a corresponding increase to the grant revenue; 3) establish project number ST262 - Benson Avenue Safe Routes to School Improvemen ts and appropriate $20,150 of the available local Measure I Fund 322, for the local match; and 4) authorize the City Manager to execute all necessary documents on behalf of the City.
..body

FISCAL IMPACT
Requires an appropriation of $44,850 to the revenue and expenditure accounts of the TDA Article 3 Fund (321), grant number G7264. Additionally, project ST262 requires an appropriation of $20,150 from the available Measure I fund (322) for the local match, as shown in the table below:

Benson Avenue Safe Routes to School Improvements (G7264 & ST262) Funding Source Appropriation
321 – TDA Article 3 Fund-G7264 $44,850.00
322 – Measure I Fund-ST262 $20,150.00
*Total Project Budget: $65,000.00
*Total project budget reflects design costs only; staff will request construction funding upon completion of design.

Following design completion, the City will seek reimbursement of up to $44,850 from SBCTA for the TDA Article 3 grant funds.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Superior Customer Service
 Financial Stability
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TITLE: ACCEPTANCE OF TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3

GRANT AWARD AND ESTABLISHMENT OF A NEW CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT.

PAGE: 2

 Responsible Long-Range Planning

Revenue:

Expenditure: 3217180-40010/59500-G7264 &
3227190-40010-59500-ST262
Transfer In: Transfer Out:
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TITLE: ACCEPTANCE OF TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3

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PAGE: 3

BACKGROUND
San Bernardino County Transportation Authority (SBCTA) oversees the disbursement of state funds made available to counties and cities for facilities geared toward the exclusive use of pedestrians and bicyclists, known as the Transportation Development Act (TDA) Article 3 Program.

To receive a funding allocation, counties and cities must apply with project specific applications to be eligible for award. In August 2025, City staff submitted a TDA Article 3 grant application to SBCTA to fund the preliminary design of safe routes to school improvement project on Benson Avenue from Chino Avenue to Riverside Drive.

ISSUES/ANALYSIS
On November 5, 2025, SBCTA Board of Directors approved funding in the amount of $44,850 from the TDA Article 3 Bicycle and Pedestrian Facilities Program for the Benson Avenue Safe Routes to School Improvements Project which requires a local match of $20,150.

Staff recommend the establishment of a new Capital Improvement Program (CIP) project, ST262 - Benson Avenue Safe Routes to School Improvements. Consistent with grant guidelines, the project aims to enhance pedestrian a ccess at the intersections of Benson Avenue with Chino Avenue, D Street, C Street, and B Street. These improvements align with the City’s 2016 Chino Bicycle and Pedestrian Master Plan as this residential area is in proximity to Chino High School and Allegi ance STEAM Academy. City staff received letters of support from residents for establishment of this project, which were included as part of the grant application.

The TDA Article 3 Grant Program requires the City Council to adopt a resolution approving claim submittals and reimbursements to SBCTA, as well as identifying the individual authorized to certify project completion. Project certification takes place once the City team has finished the design phase. Following City Council acceptance of TDA Articl e 3 Grant funding G7264, and establishment of the Measure I CIP project ST262, staff will seek professional engineering services to design the project.

Attachments: Exhibit A – Resolution No. 2026-011
Exhibit B – Vicinity Map

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01225.0023 2006836.1
RESOLUTION NO. 2026-011

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA,

AUTHORIZING SUBMITTAL OF A CLAIM TO THE SAN BERNARDINO COUNTY

TRANSPORTATION AUTHORITY FOR TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR THE BENSON AVENUE SAFE ROUTES TO SCHOOL IMPROVEMENTS.

WHEREAS, the Mills -Alquist-Deddeh Act (SB 325) was enacted by the California Legislature to improve existing public transportation services and encourage regional transportation coordination. Known as the Transportation Development act (TDA) of 1971, this law provides funding to be allocated to transit and non -transit related purposes that comply with regional transportation plans; and
WHEREAS, TDA provides two funding sources, the Local Transportation Fund (LTF) and State Transit Assistance fund (STA); and
WHEREAS, LTF is derived from a ¼ cent of the general sales tax collected statewide and apportioned by population to areas within the county; and WHEREAS, STA is derived from the statewide sales tax on diesel fuel, plus an additional vehicle registration fee authorized under Senate Bill 1, referred to as the State of Good Repair, and both are apportioned by the State Controller’s office 50% by population and 50% by transit operator revenues; and
WHEREAS, the San Bernardino County Transportation Authority (SBCTA) authorizes funding for a wide variety of transportation programs in San Bernardino County, including planning and program activities, pedestrian and bicycle facilities, community transit services, public transportation, and bus and rail projects to local transportation agencies through annual apportionment and allocation processes, and approves pay ments periodically throughout the year; and
WHEREAS, SBCTA awarded the City of Chino TDA Article 3 grant funds in the amount of $44,850 for development of the Benson Avenue Safe Routes to School Improvements Project within the City of Chino jurisdiction through a competitive “Call for Projects”; and WHEREAS, TDA Article 3 grant funds are provided on a reimbursement basis; and WHEREAS, SBCTA requires the City of Chino to submit a claim and request(s) for reimbursement; and
WHEREAS, submittal of the claim for TDA Article 3 funds must be first authorized by the Director of Public Works; and
WHEREAS, the Benson Avenue Safe Routes to School Improvements Project award is over $200,000, and is eligible for progress reimbursement, or under, and eligible for reimbursement at project completion; and
WHEREAS, SBCTA requires the designation of individuals authorized to certify Project completion; and
339
Resolution No. 2026-011

01225.0023 2006836.1
WHEREAS, The Director of Public Works, or their designee, is authorized to certify project completion; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Chino authorizes submittal of a claim and request for reimbursement(s) for TDA Article 3 funds for the Benson Avenue Safe Routes to School Improvements Project in the amount of $44,850, and that the Director of Public Works is authorized to certify project completion.

APPROVED AND ADOPTED THIS 3RD DAY OF FEBRUARY 2026

By: ____________________________
EUNICE M. ULLOA, MAYOR
ATTEST:

By: _____________________________

NATALIE GONZAGA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF CHINO )

I, Natalie Gonzaga, City Clerk of the City of Chino, do hereby certify that the foregoing resolution was duly adopted by the City Council of the City of Chino at their regular meeting on the 3rd day of February 2026, and carried by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Natalie Gonzaga
City Clerk
340
341

MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: LINDA REICH, CITY MANAGER

SUBJECT
..titl e
Personnel Recommendations in Response to City Council Direction from the October 22, 2025 Goals Workshop.
..end

RECOMMENDATION
..recommendation
(1) Authorize the Human Resources Department to initiate recruitment for 17 positions, with the understanding that the positions will remain unfunded and unfilled until the City Council allocates funding through subsequent Council action; (2) adopt Resolution No. 2026 -012, approving the establishment of the Deputy Director of Technology and Innovation job classification and approving the Amended and Restated Compensation and Benefits for Deputy Director Employees; and (3) appropriate $61,27 5 from the available FY 2025 -26 General Fund Budget Surplus and $361,275 from various other funds for a total amount of $422,570, to fund eight positions upon completion of recruitment for the remaining two months of FY 2025-26. ..body

FISCAL IMPACT
Of the 17 positions, eight are prioritized to be filled. Filling these eight positions will result in ongoing annual costs of approximately $647,605 in the General Fund (100) and $698,853 in various other funds, for a total ongoing salaries and benefits cost of $1,346,458 beginning in FY 2026-27. One -time equipment costs to onboard these positions total $198,160. The eight positions are anticipated to be filled for only two months in FY 2025 -26, at an estimated cost of $422,570 for the remainder of the f iscal year. The funding is shown in the table below and will be appropriated to the funds listed. Any unused funds will be returned to their respective fund balances. There are sufficient fund balance reserves in each of these funds.

FUNDING SOURCES AND COST FOR 2 MONTHS FOR 8 POSITIONS
General Fund 100 $61,275 Sanitation Fund 550 $2,294
Housing Fund 310 $21,299 Central Services Fund 610 $80,074 Transportation Fund 320 $16,056 Emp. Benefits Fund 640 $62,616 Sewer Fund 530 $2,294 Building Mgmt. Fund 650 $102,368
Storm Drain Fund 540 $2,294 Equipment Mgmt. Fund 660 $72,000 Total Costs $422,570

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ON-GOING ANNUAL COST FOR 8 POSITIONS

POSITION GENERAL
FUND
OTHER
FUNDS
1 Payroll Technician (Finance) $128,853
2 Deputy Director of Technology and Innovation
(Administration)
$64,238 $192,712
3 Associate Engineer – Transportation (Public Works) $131,598 $56,400 4 Facilities Maintenance Technician (CSPR) $109,017
5 Deputy City Clerk (Administration) $159,333
8 Project Coordinator (CSPR) $163,707
7 Housing Manager (DS) 100% Housing Fund $177,017
8 Economic Development Analyst (Administration) $163,583 Total By Fund $647,605 $698,853
Total Salaries and Benefits $1,346,458

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Superior Customer Service
 Financial Stability
 Responsible Long-Range Planning
 Exemplary Leadership
 Effective Technology

Revenue:

Expenditure:

Transfer In: Transfer Out:
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BACKGROUND
On October 22, 2025, the City Council held its annual goal -setting workshop in preparation for the FY 2026-27 budget. During the workshop, staff reviewed existing FY 2025 -26 goals and work plans, followed by a Council discussion about existing and future priorities and needs. A key point of discussion was the need to address insufficient staffing to ens ure the successful implementation and delivery of City programs and services for today and into the future. Council directed the City Manager to bring forward staffing recommendations and related budget adjustments as part of the mid -year budget report, wh ich generally occurs in March of the current fiscal year.

The Executive Management Team (EMT) has spent the last year assessing existing work plans and has identified numerous immediate staffing needs to ensure their successful implementation and to mainta in current City services into the future. Several position additions and changes were identified as critical to fill as soon as possible. Given the timeline for recruiting and filling these positions, EMT requests that Human Resources be authorized to proceed with recruiting these 17 positions and presents this request to Council for consideration before the scheduled mid-year budget review.

On September 16, 2025, the City Council approved Resolution No. 2025-057, adopting updated job descriptions based on the citywide classification and compensation study. Job classifications exist for most of the positions requested in this report; however, there is no current job classification for the Deputy Director of Technology and Innovation, which is included in thi s item for Council consideration.

The job descriptions for certain classifications included in this report, as well as others being considered for future requests, may need to be updated or created. Those job classifications and their applicable compensation schedules will be presented to the City Council as part of the FY 2025 -26 mid -year budget review, incorporated into the proposed FY 2026 -27 budget, or included in future City Council agendas.

ISSUES/ANALYSIS
The City’s existing workforce is insuffic ient to meet the volume and complexity of work needed to provide quality, caring service to the community. Additional personnel are urgently needed to maintain the quality of life in Chino and address the following:

1. Growth of the City’s area, population, infrastructure, and assets.

2. Maintenance and deferred maintenance of existing infrastructure and facilities.

3. Compliance with state and federal mandates, including new and expanded laws and regulations requiring additional National Pollutant Discharge Elimina tion System (NPDES) water quality activities, new staff training mandates, expanded Brown Act and public records request requirements, significant mandates related to housing and land use, and new and expanded personnel and collective bargaining mandates.

4. Operational, administrative, technology, and procedural backlogs, issues, and inefficiencies.

5. Development and implementation of long -range planning, such as master plans, infrastructure, services, and regional projects, to ensure the City is anticipating a nd addressing future needs and services.
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A right -sized, well -trained workforce, supported by quality leadership, is critical to the City’s success. EMT recommends authorization to proceed with the recruitment of 17 positions to address urgent needs. While there are additional staffing needs beyond those recommended in this report, job descriptions currently exist or, in the case of the Deputy Director of Technology and Innovation, are in final draft form, making these positions ready for immediate recruitme nt.

For other necessary positions, the job descriptions may need to be updated or developed.

Approval of those additional positions and their funding will be brought to Council for consideration once the job descriptions and compensation schedules are complete.

The City of Chino has grown significantly over the past 20 years. Its population has grown from 76,575 in 2005 to 95,055 in 2024. This growth of approximately 20,000 residents, primarily due to the development of College Park and The Preserve, as wel l as the annexation of portions of the City’s sphere of influence, has resulted not only in many more residents residing in Chino but also in additional infrastructure, facilities, and services. The annexations and new development have increased the size o f Chino and have added thousands of residents, hundreds of businesses, and miles of pavement, curb and gutter, storm drain, sewer and water lines, parkways and medians, as well as utility connections, parks, and public facilities, all of which require additional services and staff to operate and maintain.

In those 20 years, Chino’s staffing increased by 44%, with 50% of the personnel hired by the Police Department and Community Services, Parks and Recreation Department, the two departments charged with ensu ring the growing community’s safety and providing critical services. During that same period, the City’s Redevelopment Department, which focused on housing and economic development, was eliminated due to cuts in state funding, resulting in those important functions being reduced to one staff member each, until recently. Taking into account shifts in personnel due to department reorganizations, the increases in other departments have been incremental and not in keeping with the growth of the City, its population, the volume, and the complexity of the necessary work.

The critical work of maintaining the City’s existing infrastructure, technology, and facilities has grown significantly as well, with current staffing insufficient to address the need, resulting i n a backlog of deferred projects and the important “business” side of City operations (finance, training, technology, records), maintenance, housing, and economic development not being provided with the personnel to meet existing, let alone future needs. A dditionally, with the passage of Measure V, the City committed to investing in infrastructure and services for the community, requiring additional staffing capacity to fulfill this responsibility.

The positions being recommended include several funded thro ugh enterprise and funds other than the General Fund; however, as the City has previously faced financial shortfalls, it has typically only filled positions funded by sources other than the General Fund, leaving a large void in areas of City services and o perations for which the General Fund is the sole funding source, except as noted above. EMT recommends the following 17 positions be approved for recruitment, contingent upon their funding in the FY 2025 -26 mid -year budget review or subsequent City budgets , to meet immediate needs, with the 8 recommended positions being funded by approval of this report.

Authorization for HR to recruit for the following 17 positions is recommended:
1 Payroll Technician (Finance)
2 Deputy Director of Technology and Innovation (Administration) 3 Facilities Maintenance Technician (CSPR)
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4 Associate Engineer (Public Works)
5 Deputy City Clerk (Administration)
6 Project Coordinator (CSPR)
7 Housing Manager (Development Services)
8 Economic Development Analyst (Administration)
9 Captain (Police Department)
10 Streets Maintenance Worker (Public Works)
11 Accessibility Specialist (Development Services)
12 Wastewater Maintenance Worker (Public Works)
13 Housing Program Coordinator (Development Services)
14 Assistant Engineer - Reclass from Construction Project Coordinator (Public Works) 15 Housing Technician (Development Services)
16 CSPR Specialist - PT, Ayala (CSPR)
17 Student Intern - PT (Public Works)

Given the availability of General Fund Balance and Housing Funds in the FY 2025 -26 budget, EMT requests that the City Council approve that the eight positions be filled upon the completion of the recruitment. Approval of these eight positions would create ongoing annual costs as noted in the Fiscal Imp act section. Given the recruitment timeline, the positions are anticipated to be filled for only 2 months in FY 2025 -26, at an estimated cost of $422,570 for salaries, benefits, and onboarding, to fund them through the remainder of the fiscal year. EMT recommends the allocation of the funds in FY 2025-26 Budget to cover these costs.

Administration – Requesting three positions

1. Deputy Director of Technology and Innovation (as proposed, see Attachment 1 - Resolution No. 2026-003) – Technology and data systems are the backbone of the City of Chino's operations, but the complexity of the systems, the technological knowledge required, and the critical importance of data and cybersecurity require a position to guide the work of the IT Division. There is a critical need to develop and direct the implementation of a Technology Master Plan for the City. The City has experienced significant growth in its reliance on technology to deliver services, manage operations, and ensure public safety. To align with best practices in municipal governance, the City needs a Deputy Director of Technology and Innovation to serve as its top technology subject-matter expert. The creation of a Deputy Director of Technology and Innovation job classification at the Deputy Director -level is requested to oversee the City’s complex data and technology systems and to provide ongoing training and support for these systems.

The Deputy Director of Technology and Innovation will be responsible for:
 Developing and executing a citywide IT strategic pl an aligned with organizational goals;
 Overseeing the City’s IT Division, including infrastructure, applications, cybersecurity, and support services;
 Leading digital transformation initiatives to improve service delivery and internal efficiency;
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 Collaborating with all Departments to ensure technology solutions meet operational needs;
 Providing citywide training on the City’s information technology systems and software; and
 Overseeing the City’s Office of Innovation Division.

The Deputy Director of Technology and Innovation will report directly to the City Manager and will be designated as exempt and at will, consistent with all other Deputy Director - level positions.

To comply with Title 2, Section 570.5 of the California Code of Regulations, the C hief Information Officer must be added to the salary schedules for Deputy Directors.

Additionally, the Compensation and Benefit Plan for Deputy Directors must be updated to incorporate the Deputy Director of Technology and Innovation job classification.

2. Deputy City Clerk – An additional Deputy City Clerk position is needed to oversee the increased workload and responsibilities in the City Clerk's Office. The volume of public records requests has grown substantially, requiring more time and resources to ensure compliance with legal requirements. Contract processing has also expanded, demanding careful review, tracking, and management. Recent state mandates have further heightened responsibilities related to the Brown Act, including public engagement requirements. These factors, in addition to the routine duties of the office, collectively place a significant administrative burden on the office.

3. Economic Development Analyst – An Economic Development Analyst position is needed to focus on industrial business retention in the City. While it is important to attract new businesses to Chino, it is equally important to ensure the vitality of those businesses already in the City. This position would focus on providing support and serving as a liaison between the City and existing businesses.

Community Services, Parks & Recreation – Requesting three positions

1. Facility Maintenance Technician – With the current responsibilities of overseeing the maintenance of approximately 50 buildings, including park structures, Chin o’s Facilities Maintenance team staffing levels are already below the industry benchmark of 55,000 - 70,000 square feet per maintenance staff member. Additionally, older facilities require additional staff to maintain and keep up with deferred maintenance. With the purchase of additional downtown properties and the re-opening and expanded use of City Hall South, CSPR’s facilities maintenance responsibilities have grown significantly. The Facility Maintenance Technician will provide needed support to address t he growing routine repair and maintenance needs resulting from increased use of City -owned facilities and the age of the buildings and their systems.

2. Project Coordinator – This position is essential to support the growing workload related to the Citywide Capital Improvement Program (CIP) and Internal Service Fund (ISF) projects. As the City continues to acquire new facilities, many require significant upgrades to meet code compliance, ADA standards, and safety requirements, or demolition to prepare for future development. Additionally, new state regulations, such as 347
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Assembly Bill 2208, banning the sale of fluorescent lighting, have created an immediate need for LED lighting conversion across all facilities. The Project Coordinator would oversee the increas e in maintenance and construction CIP projects for parks and City facilities. This position would help coordinate and manage these projects, ensure timely implementation, manage contractors and budgets, and support staff capacity to efficiently address both planned and emergency infrastructure needs.

3. CSPR Specialist (PT, 25 hours) – This request is for a CSPR Specialist assigned primarily to the City’s largest and busiest park, Ayala Park, and the new Stueve Family Park. With the continued growth in park re ntals, user volume, and large -scale citywide events, and the opening of the Stueve Family Park, additional staff support is needed to meet increasing operational demands. This position will enhance on -site visibility and provide active oversight of the spo rts fields, batting cages, skate park, restrooms, and pavilions. This proactive presence will promote proper facility usage, ensure compliance with City guidelines, and foster positive relationships between staff, user groups, and the broader community. Th is position directly supports the City Council and Department’s goals of maintaining a positive City image, delivering exceptional customer service, and ensuring continued access to high -quality sports fields and facilities for residents and youth sports organizations.

Development Services – Requesting four positions
On September 9, 2025, the City Council held a study session on the future of the City’s housing programs. During that meeting, Development Services reviewed state housing mandates, past and present housing programs offered by the City, available and potential housing resources, and housing needs. The department recommended creating and expanding numerous programs to address compliance issues and maximize the benefits of available opportunities.

To implement these recommendations, the City Council directed staff to enhance the current Housing Division within the Development Services Department and to recommend staffing for the division to ensure it has the necessary personnel resources.

1. Housing Manager – This position will lead the re -establishment of the City’s Housing Division and ensure the timely and effective implementation of housing initiatives, as directed by the City Council. Currently, the City’s housing responsibilities are man aged by a single employee, which significantly limits the City’s capacity to plan, administer, and oversee increasingly complex housing programs driven by evolving state mandates and community needs. Establishing a Housing Manager will provide the leadersh ip, coordination, and technical expertise necessary to expand this function into a fully operational division and to position the City to proactively address current and future housing challenges in a sustainable and coordinated manner. In addition, the advancement of targeted housing and neighborhood revitalization efforts will directly support the City’s Strategic Issues by enhancing a Positive City Image and strengthening Responsible Long -Range Planning. This position will allow the Development Services Department to measurably expand the City's housing programs as directed by the City 348
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Council. The current staffing level of the Housing Division is inadequate to support the proposed expansion.

2. Housing Program Coordinator – The Housing Program Coordinator would provide training and day-to-day direction to the City’s Housing Technician and play a key role in implementing and overseeing housing programs. These programs are intended to preserve the City’s aging housing stock, improve neighborhood conditions and quality of life, ensure compliance with state -mandated housing requirements, and enhance the City’s financial capacity through the strategic pursuit and administration of state and federal grant funding. This position wi ll facilitate recruiting and retaining qualified candidates, as housing program administration is a specialized and increasingly technical field. The Housing Program Coordinator will strengthen the City’s ability to build internal expertise, provide a clea r career pathway, and support long -term succession planning as the Housing Division is re-established and expanded.

3. Housing Technician – This position will help realize the City Council’s stated objective of broadening the City’s housing programs, with a s pecific focus on expanding the City’s Home Improvement Program to help protect and maintain the City’s aging housing stock, 45% of which was constructed before 1980. Additionally, this position will assist the Housing Program Coordinator with federal and s tate grant management and the implementation of future neighborhood revitalization programs.

4. Accessibility Specialist – This position will support the Accessibility Coordinator with the implementation and ongoing updating of the City’s Americans with Disa bilities Act (ADA) Transition Plan to ensure continued compliance with state and federal accessibility laws and regulations. Furthermore, this position will assist with implementation and ongoing adherence to the City’s Title VI compliance programs.

Finance – Requesting one position

1. Payroll Technician – Preparation and processing of the City’s payroll is a time-sensitive, detail-intensive function that must be completed with a high degree of accuracy to ensure compliance with federal and state laws, CalPERS regulations, City policies, and labor contract provisions. The City currently has two payroll staff responsible for processing timesheets for approximately 700 full -time, part -time, and seasonal employees every two weeks. The biweekly payroll cycle requir es rapid review, verification, and correction of hundreds of timesheets within a compressed timeframe, leaving little margin for error and increasing the risk of delays or inaccuracies without adequate staffing.

In addition to core processing duties, payro ll staff respond to employee inquiries and process frequent adjustments related to employee status changes, benefit elections, deductions, and special pay provisions. As the City’s workforce has grown and payroll-related laws, reporting mandates, and compl iance requirements have expanded, 349
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the workload and complexity of payroll operations have increased significantly. An additional Payroll Technician is needed to support the required monthly, quarterly, and annual reporting; maintain confidentiality and comp liance with records -retention requirements; respond to audit inquiries; and assist with payments to health and benefit providers. A third staff member is also essential to ensure uninterrupted and accurate payroll operations for more than 600 employees. Th e added position is critical to expedite the biweekly payroll process, ensure timely and accurate payments to employees, and maintain the high level of service required to support City operations.

Police – requesting one position

1. Captain – The volume of the City’s Police Department's demand for service has grown significantly, requiring additional staffing to address areas of greatest need. The service area, population, and the increased burdens placed on local law enforcement by state mandates have increased the complexity of police operations, requiring greater staffing and oversight.

The Captain position supports the City Council’s goal of maintaining a safe and well - managed community through effective leadership and organizational efficiency. By 2025, Chino’s population had grown to more than 95,000. Since 1996, the Police Department's sworn staff have increased by 62% and professional staff by 78%. These additional positions have necessitated the creation of a third division to ensure ac countability and oversight of the increased personnel and operations.

Over the past five years, the department has added a Quality -of-Life Team consisting of police officers, a probation officer, and social workers from the Department of Behavioral Health. The complexity and scope of their work continue to evolve to comply with ever - changing legal mandates.

Additionally, the department’s School Resource Officer program has expanded from three officers to include one sergeant and five full -time officers, as well as additional officers assigned to year -round schools. The department has also added a Retail Theft Team, an Air Support Unit that will be operational in April of this year, and expanded staffing in the Dispatch Center, Real-Time Crime Center, and Traffic Unit.

The Captain position would oversee the Support Services division and would allow the Deputy Chief to oversee a newly created division, including the Professional Standards Bureau and significant projects, such as the airport substation and the air support unit.

This organizational change would not only reduce the span of control but also bolster the department's capacity to meet the evolving technological and legal demands of contemporary policing.

Public Works – requesting five positions

1. Associate Engineer (assigned to Transportation Division) – As the City continues to grow, more responsibility is placed on this Division. Staff are having to continually prioritize work, pushing minor issues off to later to address major concerns. Addition ally, as the Transportation Division functions today, there is no succession plan for long - tenured employees. Each individual, while capable of performing the other's tasks, is unable to dedicate sufficient resources to cover for one another. Providing an Associate 350
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Engineer will enhance the maintenance of traffic signal operations, will improve the operation of the Traffic Management Center, increase the Division’s ability to respond more effectively to concerns, allow for succession planning, reduce relian ce on consultants, thereby reducing costs, and allow for faster deployment, quicker response to failures, and increased robustness of technology enhancements to the traffic signal system, including traffic cameras. The Transportation Division also receive s numerous requests from Chino Police for maintenance and repair/troubleshooting for traffic signal - mounted cameras for the Real Time Crime Center, which takes precedence in priority.

2. Assistant Engineer (reclassification from Construction Project Coordinat or) – An Assistant Engineer completes entry -level engineering work focused on data collection, utility research, field reviews, and conceptual analysis, imperative to setting a project on the right path from the start. This role is necessary to advance in -house design and in - house construction management of CIP projects. In -house entry-level engineers reduce outsourcing costs for this level of support and reduce the lower -level work that higher - level engineering positions would otherwise have to complete.

Without an Assistant Engineer position, entry -level engineering work will be handled by higher-level engineering positions (Associate Engineer, Senior Engineer) at a higher cost. This work will slow the progress of other projects due to the time spent on e ntry- level engineering and data collection. Consultants could assist staff; however, most tasks require some degree of ownership that consultants do not possess. Additionally, consultants require significant effort to manage their work to a level that meet s or exceeds Chino's expectations.

3. Student Intern – Having a Student Intern position in the Public Works Department will provide needed support with data gathering and other low -level, time-consuming efforts, which are currently performed by full-time employees and consultants at a higher cost to the City. This Student Intern position will also provide Chino with the opportunity to mentor the next generation of engineers, enhancing Chino's reputation as a great employer and improving the likelihood of secu ring well-qualified, well-trained individuals for long -term careers in Chino. The position will assist with data entry for the department’s GIS dashboard; gathering plans, information, and data; preparing exhibits and work orders for maintenance tasks and projects; and ensuring they are processed in a timely manner. It will improve efficiency and relieve full -time staff of routine, time - consuming, low-level tasks. Furthermore, by developing young engineers, the position provides opportunities to fill future full-time vacancies internally.

4. Streets Maintenance Worker – Hiring a full -time streets maintenance worker would enhance the City's ability to maintain safe, functional, and well -kept roadways, directly affecting our goals related to public safety, infras tructure longevity, and quality of life for residents. With the development of College Park and The Preserve, as well as the Sphere of Influence annexations, the miles of streets under the City’s responsibility have grown significantly, without the necessa ry increase in staffing to handle the increased workload. Insufficient staffing in streets maintenance results in the delay of routine tasks 351
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such as pothole and concrete repairs, sign maintenance and replacement, and public right-of-way maintenance, leadin g to deteriorating road conditions, increased vehicle damage risks, and reduced pedestrian safety. These issues can undermine public trust, increase long -term repair costs, and ultimately compromise the level of service the community expects. Filling the p osition will support the Citywide Street Maintenance Program (pothole repairs, signing, and striping), the replacement of damaged concrete citywide, the continued implementation of "No Dumping" signs in alleys and areas near city limits known for having il legal debris dumped with proper signage, and support the oversight of the Citywide Streetlight LED Upgrade Program.

5. Wastewater Maintenance Worker – This position is key to the City’s compliance with National Pollutant Discharge Elimination System (NPDES) r equirements. For example, the position will support the inspection of at least 80% of stormwater catch basins annually, in compliance with the NPDES mandates. Additionally, the role involves implementing planned activities to meet the conditions of the Mun icipal Separate Storm Sewer System (MS4) Permit issued by the State Water Resources Control Board and continuing to enforce pollution prevention measures to ensure ongoing compliance with NPDES standards. This position is also needed in anticipation of the City's obligation to take over The Preserve Sewer Lift Station.

With the development of College Park and The Preserve, as well as the Sphere of Influence annexations, the miles of streets under the City’s responsibility have grown significantly, along with an increase in the miles of stormwater and wastewater systems.

Additional staffing is necessary to handle the increased workloads in these areas.

Having a full -time wastewater maintenance worker would significantly affect the City's ability to meet its public health goals and objectives. environmental protection, and infrastructure reliability. Without adequate staffing, essential maintenance tasks may be delayed or neglected, increasing the risk of equipment failures, sewer overflows, and non-compliance with regulatory standards, specifically when the City assumes responsibility of the El Prado Lift Station, currently operated by IEUA staff. This could lead to service disruptions, environmental hazards, costly emergency repairs, and potential fines, all of which compromise the quality and reliability of wastewater services provided to residents. Ultimately, understaffing would hinder the City‘s capacity to maintain safe, efficient, and sustainable operations, directly affecting the community's well-being.

Cost estimates for all positions are not included in this report, as the actual ongoing annual budget for each position will depend on when it is filled. Given the time required for recruitment, interviews, and background checks (up to six months), it is likely that many of the remaining 9 positions will not be filled until FY 2026-27.

Council approval of this item will allow HR to proceed to conduct the recruitments of the specified positions; approve the establishment of the Deputy Director of Technolog y and Innovation job classification and the Amended and Restated Compensation and Benefits for Deputy Director Employees to include the Deputy Director of Technology and Innovation job 352
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classification; and upon completion of the respective recruitments, aut horize the eight specified positions to be filled with available funds from the existing FY 2025-26 Budget.

Before any of the additional 9 positions to be authorized for recruitment are filled, they will be brought to the Council for funding approval. HR staff will work concurrently to develop job descriptions for other priority positions identified by EMT.

Those job descriptions and funding authorization requests, along with additional positions to implement the shift of grounds maintenance responsibilities to CSPR and the implementation of the City’s NPDES permit for water regulations, will be brought to Council for consideration during the FY 2025 -26 mid-year adjustment, as part of the FY 2026 -27 budget process, or at future Council meetings.

Attachments:

1. Resolution No. 2026-012, Approving Establishment of the Deputy Director of Technology and Innovation Classification and the Amended and Restated Compensation and Benefits for Deputy Director Employees (Deputy Director of Technology and Innovation Job Cl assification; Deputy Directors Classification Plan and Salary Schedule; Compensation and Benefit Plan for Deputy Director Employees).

353
RESOLUTION NO. 2026-012

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO,

CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE DEPUTY

DIRECTOR OF TECHNOLOGY AND INNOVATION CLASSIFICATION AND

THE AMENDED AND RESTATED COMPENSATION AND BENEFITS FOR

DEPUTY DIRECTOR EMPLOYEES
WHEREAS, Section 36506 of the California Government Code requires the City Council of the City of Chino to fix the compensation for all employees through a resolution or ordinance; and WHEREAS, Title 2, California Code Regulations (“CCR”) § 570.5, the California Public Employees’ Retirement System (“CalPERS”) requires that salary schedules be duly adopted and approved by the City Council; and

WHEREAS, the City of Chino has identified the need to establish a Deputy Director of Technology and Innovation classification to lead and manage citywide information technology strategy, cybersecurity, and digital transformation initiatives; and

WHEREAS, the Deputy Director of Technology and Innovation classification must be incorporated into the Compensation and Benefit Plan for Deputy Directors, which was previously adopted by the City Council under Resolution No. 2025-085; and

WHEREAS, the Deputy Director of Technology and Innovation classification must also be incorporated into the salary schedules for Deputy Directors.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHINO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approve s and adopts the establishment of the Deputy Director of Technology and Innovation job classification and its incorporation into the salary schedules for Deputy Directors, attached hereto as Exhibits A and B.

SECTION 2. Resolution No. 2025 -085 and all prior compensation and benefits resolutions adopted by City Council are hereby rescinded and replaced by this Resolution No. 2026-012, which approves amended and restated compensation and benefits for Deputy Director Employees. In the event of conflict between this Resolution and any prior City Council resolution relating to the subject matter of this Resolution No. 2026-012, this Resolution shall supersede and prevail over the prior resolution to the extent of the conflict. To the extent this Resol ution No. 2026-012 provides benefits in excess or is different from the benefits provided in any prior City Council resolution, the provisions of this Resolution shall control.

SECTION 3 . The City Council hereby approves and adopts the amended and restated Compensation and Benefit Plan for Deputy Director Employees, which is attached hereto as Exhibit C.

SECTION 4. The City Clerk shall certify the adoption of this Resolution.

354
Resolution 2026-012

APPROVED AND ADOPTED THIS 3rd day of February, 2026.

EUNICE M. ULLOA, MAYOR

ATTEST:

NATALIE GONZAGA

CITY CLERK

ATTACHMENTS:

EXHIBIT A. Deputy Director of Technology and Innovation Job Description

EXHIBIT B. Salary Schedules for Deputy Directors effective November 24, 2025, and July 1, 2026

EXHIBIT C. Compensation and Benefit Plan for Deputy Directors

355
Resolution 2026-012

State of California )
County of San Bernardino ) §
City of Chino )

I, NATALIE GONZAGA, City Clerk of the City of Chino, do hereby certify that the foregoing Resolution was duly adopted by the City Council at a regular meeting held on the 3rd day of February, 2026 by the following votes:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

NATALIE GONZAGA, CITY CLERK

356
February 2026
FLSA: Exempt

DEPUTY DIRECTOR OF TECHNOLOGY AND INNOVATION

DEFINITION

Under administrative direction, plans, organizes, manages and provides direction and oversight for all functions and activities of the Information Technology Division including maintaining technology applications, architecture and infrastructure; directs the City’s information technology systems architecture to identify, prioritize and implement technology principles, bu siness application needs and investments; oversees the auditing of technology services, data and records; formulates policies, goals and directives; coordinates assigned activities with City departments, officials, outside agencies and the public; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from City Manager. Exercises supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This is a d eputy director classification that oversees, directs, and participates in major activities and programs of the Information Technology Division , including short - and long -term planning as well as development and administration of departmental policies, procedures, and services. Successful performance of the work requires an extensive professional background and the ability to develop, oversee, and implement division projects and programs in a variety of areas. Responsibilities include coordinating the activities of the division with those of other divisions, departments, and public and private agencies and managing and overseeing the complex and varied functions of the division. This class provides professional-level support to the City Manager and Assistant City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. This class is distinguished from the executive-level classes in that the latter has overall management responsibility for the Administrative Services programs, functions, and activities, and for developing, implementing, and interpreting public policy.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonab le accommodations so qualified employees can perform the essential functions of the job.

 Assumes full management responsibility for all Information Technology Division programs, services and activities including technology acquisition, implementation and maintenance, enterprise information services, network and server systems, project management and geographic information systems functions.
 Manages and participates in the development and administration of the Division’s budget; directs the forecast of additional funds needed for staffing, equipment and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.  Selects, trains, motivates and directs Division personnel; evaluates and reviews work for acceptability and conformance with division standards, including program and project priorities and performance 357
Deputy Director of Technology and Innovation

evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
 Monitors and implements legal, regulatory, technology and societal changes and court decisions that may affect the work of the Division; determines equipment acquisition, training programs and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
 Oversees the development of consultant requests for proposals for professional services and the advertising and b id processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
 Oversees the delivery of systems application development and support services as well as network and telecommunications operations; consults with manufacturers’ representatives to define equipment needs.
 Plans, organizes, directors, evaluates, and ensures the integrity and security of City digital information through the development, regular review and enforcement of policies and procedures.  Confers with Directors, supervisory staff and employees regarding current and anticipated information systems requirements and the feasibility of alternative conceptual approaches to meeting requirements; develops and recommends short- and long-term plans for hardware and software upgrades; works with departments to prioritize hardware and software upgrades; establishes hardware and software standards to meet the technology needs for the City.
 Prepares Requests for Proposals for the purchase of hardware and software; evaluates bids and recommends the selection of vendors; reviews requests for h ardware and software against budget and City standards; and coordinates with legal counsel and City department representatives to determine City needs and requirements for contractual services.
 Represents the Division to other City Departments, elected officials and outside agencies; explains and interprets Division programs, policies and activities; negotiates and resolves significant and controversial issues.
 Prepares, reviews and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
 Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the D ivision at a variety of community events, meetings, and other public relations activities.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.  Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

 Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Principles and practices of strategic plan development.  Principles and practices of budget administration.
 Principles and practices of contract management.
358
Deputy Director of Technology and Innovation

 General principles of risk management related to the functions of the assigned area.  Principles, practices, and procedures of public administration in a municipal setting.  Functions, authority, and responsibilities of an elected City Council.  Principles, practices, theory of date management and its application to a wide variety of services and programs.
 Principles and practices for developing and implementing data security systems protocols and standards.
 Organization and management practices as applied to the development, analysis and evaluation of programs, policies and operational needs of the assigned area of responsibility.  Principles and practices of enterprise software implementation and management.  Principles and practices of design and management information technology infrastructure, communication and network systems, and associated hardware and software.  Methods and techniques of developing technical and administrative reports, and business correspondence.
 Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

 Develop and implement goals, objectives, practices, policies, procedures, and work standards.  Provide administrative and professional leadership for the Division.  Prepare and administer large and complex budgets; allocate limited resources in a cost -effective manner.
 Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
 Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
 Select and supervise staff, provide training and developme nt opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
 Organize, management, implement and maintain efficient and effective information technology programs to ensure the reliability, integrity, and security of City information systems and infrastructure.  Identify information technology issues and opportunities, conduct complex research projects, visualize and present data for both qualitative and quantitative content, evaluate alternatives, make sound recommendations, and prepare effective reports.
 Perform complex diagnostics and troubleshooting on hardware, software and communications problems.
 Analyze complex administrative situations and resolve them through application of City policy and management principles and practices.
 Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.  Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.  Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare 359
Deputy Director of Technology and Innovation

effective technical staff reports.
 Direct the establishment of filing, record-keeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in computer science, information technology, management information systems, or a related field.

Experience:
 Five (5) years of increasingly responsible administrative experience in the design, programming, and installation of information systems and hardware, including three (3) years of experience in a supervisory or management capacity.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is prim arily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office eq uipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures. 360
City of Chino
Deputy Directors Classification Plan and Salary Schedule Effective 11/24/2025 (3% COLA)
Classification Title Range Base Midpoint Maximum
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Hourly 72.46$ 83.33$ 95.83$
Monthly 12,559.50$ 14,443.33$ 16,609.83$
Annually 150,714.00$ 173,320.00$ 199,318.00$
Deputy Director of Public
Works/Services M39
Deputy Director of Technology
and Innovation M39
Deputy Director of Human
Resources/Risk Management M39
Deputy Director of Public
Works/City Engineer M39
Deputy Director of Finance M39
Deputy Director of Community
Services, Parks & Recreation M39
Deputy Director of Development
Services M39
Deputy City Manager M39

City of Chino
Deputy Directors Classification Plan and Salary Schedule Effective 07/01/2026 (3% COLA)
Classification Title Range Base Midpoint Maximum
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Hourly 74.63$ 85.83$ 98.70$
Monthly 12,936.25$ 14,876.67$ 17,108.17$
Annually 155,235.00$ 178,520.00$ 205,298.00$
Deputy Director of Technology
and Innovation M39
Deputy Director of Public
Works/Services M39
Deputy City Manager M39
Deputy Director of Human
Resources/Risk Management M39
Deputy Director of Public
Works/City Engineer M39
Deputy Director of Finance M39
Deputy Director of Community
Services, Parks & Recreation M39
Deputy Director of Development
Services M39

Exhibit C

COMPENSATION AND BENEFIT PLAN

FOR DEPUTY DIRECTOR EMPLOYEES

DEPUTY DIRECTOR EMPLOYEES:

The Deputy Director Employee group (Employee or Employees) shall be comprised of the following classifications and positions employed by the City of Chino (City):

Deputy City Manager
Deputy Director of Community Services, Parks & Recreation Deputy Director of Development Services
Deputy Director of Finance
Deputy Director of Human Resources/Risk Management
Deputy Director of Public Works/City Engineer
Deputy Director of Public Works/Services
Deputy Director of Technology and Innovation

Deputy Directors appointed after February 7, 2023 are at-will employees of the City.

BASE COMPENSATION:

In addition to the two percent (2%) cost -of-living adjustment wage increase (COLA) previously provided to all Deputy Director Employees through City Council Resolution No. 2025 -039, adopted on July 15, 2025 and made effective July 21, 2025, all Deputy Director Employees shall be provided an additional one percent (1%) COLA wage increase effective the pay period beginning on November 24, 2025, as reflected in the updated Classification Plan and Compensation Schedule set forth below:

Classification Title Range Base Midpoint Maximum
Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Hourly 72.46$ 83.33$ 95.83$ Monthly 12,559.50$ 14,443.33$ 16,609.83$ Annually 150,714.00$ 173,320.00$ 199,318.00$ Deputy City Manager M39
Deputy Director of Finance M39
Deputy Director of Community
Services, Parks & Recreation
M39
Deputy Director of
Development Services
M39
Deputy Director of Public
Works/Services
M39
Deputy Director of Technology
and Innovation
M39
Deputy Director of Human
Resources/Risk Management
M39
Deputy Director of Public
Works/City Engineer
M39
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Effective the beginning of the pay period including July 1, 2026, the Classification Plan and Compensation Schedule for Deputy Director Employees shall reflect a three percent (3%) COLA as follows:

RETENTION PAY:

All Deputy Director Employees still employed by the City as of November 24, 2025 shall receive a one-time, lump sum retention payment in the amount of 0.90% of their base pay, as Off-Salary- Schedule Pay per section 571(a) of Title 2 of the California Code of Regulations, to be issued through Payroll and subject to applicable taxes and withholdings, and shall not be considered earnable or pensionable compensation under the California Public Employees’ Retirement System.

DIRECT DEPOSIT:

All Employees will have funds directly deposited into an account they established for deposit of their payroll checks.

LONGEVITY PAY:

Employees are eligible for longevity pay as a one-time lump sum payout as follows:
❖ 10 years of service - $500 paid in a lump sum at time of anniversary. ❖ 15 years of service - $1,000 paid in a lump sum at time of anniversary. ❖ 20 years of service - $1,500 paid in a lump sum at time of anniversary. ❖ 25 years of service - $2,000 paid in a lump sum at time of anniversary. ❖ 30 years of service - $2,500 paid in a lump sum at time of anniversary. ❖ 35 years of service - $3,000 paid in a lump sum at time of anniversary. ❖ 40 years of service - $3,500 paid in a lump sum at time of anniversary. ❖ 45 years of service - $4,000 paid in a lump sum at time of anniversary.

Classification Title Range Base Midpoint Maximum
Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Hourly 74.63$ 85.83$ 98.70$ Monthly 12,936.25$ 14,876.67$ 17,108.17$ Annually 155,235.00$ 178,520.00$ 205,298.00$ Deputy Director of Technology
and Innovation
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Deputy Director of Public
Works/Services
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Deputy City Manager M39
Deputy Director of Human
Resources/Risk Management
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Deputy Director of Public
Works/City Engineer
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Deputy Director of Finance M39
Deputy Director of Community
Services, Parks & Recreation
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Deputy Director of
Development Services
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ACTING PAY:

The City will grant Acting after an Employee has worked in a higher classification for twenty (20) consecutive work days or twenty (20) non -consecutive work days in a ninety (90) calendar day period. To receive Acting Pay, an Employee must be formally assigned the duties of the higher classification. This assignment must be confirmed by the processing of a Personnel Action Form (PAF). Acting Pay will be five percent (5%) above the Employee’s current base salary rate or Step “A” of the Acting position Classification, whichever is greater, or otherwise, as determined by the City Manager

Subject to the conditions noted above, qualifying Employees will receive Acting Pay for all days worked in an Acting position, i.e., after twenty (20) consecutive work days or twenty (20) non - consecutive work days in a ninety (90) calendar day period. The Employee will receive Acting Pay retroactive to the first day of serving in the acting capacity.

ADDITIONAL DUTY PAY:

Afforded to an Employee who takes on a significant number of extra assignments in an area different than their regularly assigned responsibilities. An Employee performing this type of work for a period of time greater than two (2) weeks may be afforded a percentage increase in salary to compensate for performing dual functions at the discretion of the Department Director.

BILINGUAL PAY:

Employees are eligible to receive one hundred and sixty dollars ($160) per month (paid over 24 pay periods) for verbal fluency in any language, other than English, that the Department Director deems necessary, including sign language, under the following conditions:

a. Certification: A competency examination will be administered by the Human Resources/Risk Management Department to determine Employees’ proficiency. Testing and its frequency are at the discretion of the City. An Employee must pass the City’s competency examination to be eligible for Bilingual Pay. b. Department Director Approval: To be eligible to take the City’s competency examination, an Employee must be recommended by the Department Director. Eligibility for the opportunity to test for Bilingual Pay is solely at the Employee’s Department Director’s discretion and is not subject to administrative appeal or challenge. The Department Director will make their recommendation based on an assessment of the need for the Employee to use bilingual skills on the job. If an Employee is approved for Bilingual Pay, then later changes assignment, classification, job duties, or is transferred or promoted, a determination may be made by the Employee’s Department Director that bilingual skills are no longer required for use on the job and this benefit will be removed from the Employee with no right of appeal.

DEFERRED COMPENSATION PLAN:

A deferred compensation plan, 457(b), is available to all Employees, providing tax -deferred savings to serve as a retirement supplement. An Employee may contribute to the City's designated deferred compensation plan up to the maximum annual amount allowed by federal and state law through a payroll deduction program.

City Contribution
The City-paid contribution to deferred compensation is four hundred and ten dollars ($410) per month. The contribution will be placed in a deferred compensation account, 401(a), selected by the City. Loans are permitted.

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“Catch-up” Provision
Pursuant to federal and state law, Employees attaining the minimum age of 47, who are within 3 years of their planned retirement date, may take advantage of the 457 Deferred Compensation Plan "catch -up" provisions and allowances as defined in federal and state law. To the extent allowed by federal and state law and the City's deferred compensation plan administrator, the City will allow, during the three (3) years prior to an Employee's planned retirement date, the conversion of accrued Sick, Vacation, Sick Leave Conversion, Management, and Floating Holiday Leave hours to cash contribution at the Employee's base rate of pay in effect at the time of conversion. Leave conversion contributions for the "457 catch-up" shall normally be distributed over an Employee's last three (3) years prior to their planned retirement date. However, based on the total amount of "457 catch -up" contributions available to the Employee, accumulated Sick Leave hours, and the Employee's designated retirement date, “457 catch -up” contributions may occur over a shorter period of time prior to retirement. To be eligible to participate, the Employee must be within 3 years of their planned retirement date, have “457 catch-up” privileges available to them, be enrolled in the City-sponsored 457 Deferred Compensation Plan.

“Catch-up” – Sick Leave
Employees are not entitled to 100% cash-out of Sick Leave until completion of 5 years of service with the City as the final employer and either a qualified service or disability retirement. The City will advance Employees 47 years of age or older a cash -out of their accrued Sick Leave up to the indexed amount if they choose to utilize the “Catch Up” provision provided through the City’s 457 plan.

In the event an Employee separates for any reason other than service or disability retirement from the City prior to being eligible to receive 100% Sick Leave pay, said Employee will be required to reimburse the excess amount of Sick Leave previously paid out. The reimbursement will be deducted by the City from any or all earned funds available to the Employee on separation, without it being necessary for the City to seek a civil judgment for the monies.

In order to participate, the Employee will select the amount of Sick Leave they want transferred into deferred compensation at the beginning of each of the 3 years. The amount can be a selected number of hours or a percentage of Sick Leave remaining at the end of the year. The Employee’s Sick Leave balance would then decrease commensurately with the amount of funds withdrawn.

The Employee will continue to accrue Sick Leave hours at the normal rate while participating in this program. “Catch -up” hours advanced will be added back to the Employee’s Sick Leave bank for the Sick Leave Program calculation.

“Catch-up”– Vacation Leave
In order to participate, the Employee will select the amount of Vacation Leave they want transferred into deferred compensation at the beginning of each of the 3 years. The amount can be a selected number of hours or a percentage of Vacation Leave remaining at the end of the year. The Employee’s Vacation Leave balance would then decrease commensurately with the amount of funds withdrawn.

The Employee maintaining their Vacation Leave maximum would still be eligible for Vacation Leave incentives, such as Vacation Leave Conversion. The Employee will continue to accrue Vacation Leave hours at the normal rate while participating in this program.
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“Catch-up”– Other Leave Banks
In order to participate, the Employee will select the amount of other leave (this may be Sick Leave Conversion, Management, and/or Floating Holiday leave hours) to be transferred into deferred compensation at the beginning of each of the three (3) years. The amount must be a selected number of hours of leave. The Employee’s leave balance would then decrease commensurately with the amount of funds withdrawn.

“Age 50+ Catch-up”
In the calendar year and Employee attains age 50 (or older), they may contribute an additional amount over the normal maximum contribution limit (per the IRS limit). The “Age 50 Catch-up” and “Pre-Retirement Catch-up” provisions may not both be used in the same calendar year. Employees may use accrued Sick, Vacation, Management, and/or Floating Holiday leave hours to contribute this additional amount.

Contributions to the deferred compensation plan will be discontinued while an Employee is receiving Workers’ Compensation payments.

BENEFIT BANK:

Employees are provided with a Benefit Bank for the purchase of medical, dental and/or vision insurance for themselves and their eligible dependents. The Benefit Bank total will be equal to the premium cost of HMO medical (at the Kaiser rate), dental and vision coverage for family coverage.

The Benefit Bank amount will be adjusted annually when new rates become effective December 1st. Unused portions of the Benefit Bank will be paid out in the Employee’s regular paychecks as earned.

Any Employee opting out of health coverage will be required to submit an affidavit attesting that they have other qualifying group health coverage and provide supporting documentation. For example, a letter from the employer of a spouse, domestic partner, or parent.

New Hires:

Failure to provide the required documentation within sixty (60) days of hire may result in the City enrolling the Employee in the lowest cost medical plan. Such enrollment will remain in effect until the Employee provides valid opt-out documentation during the next Open Enrollment period.

Recertification:

Failure to provide the required documentation during the annual Open Enrollment period may result in the City enrolling the Employee in lowest cost medical plan. Such enrollment will remain in effect until the Employee provides valid opt-out documentation during the next open enrollment period.

BEREAVEMENT LEAVE:

A non-accruing bank of five (5) days (50 hours) for bereavement of a qualified immediate family member is provided. A “qualified immediate family member” is defined as spouse, domestic partner, parent, step-parent, sibling, child, step-child, mother-in-law, father-in-law, brother-in-law, sister-in-law, daughter-in-law, son-in-law, grandparent, step-grandparent, grandchild, or any other relative residing within the Employee’s home.

The five (5) days of bereavement leave do not need to be taken consecutively; they can be used intermittently. If the leave is used intermittently, it must be used within three (3) months of the qualified family member’s date of death.

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The Employee within thirty (30) days of the first day of the leave shall provide documentation of the death of the qualified family member, if requested by the Department Head. Documentation may include, but is not limited to a death certificate, a published obituary, a written verification of a death, burial or memorial services from a mortuary, funeral home, burial society, crematorium, religious institution, or governmental agency.

CERTIFICATE PAY:

If a professional certificate is required as part of an Employees’ job, it will be paid for in the same manner and subject to the same limits as the American Federation of State, County and Municipal Employees (AFSCME) Employees.

Certified Access Specialist (CASp) – Qualifying Employees are eligible to receive two hundred and fifty dollars ($250) per month (paid over 24 pay periods) if they possess a current CASp certificate.

COMPUTER LOAN PROGRAM:

Employees are eligible to participate in a Computer Loan Program managed by the Finance Department. Participants must agree to comply with the requirements of the program as listed below:
❖ Maximum amount financed is two thousand, five hundred dollars ($2,500). ❖ Any computer system may be purchased under the plan as long as it complies with Administrative Policy Employee PC Lottery Loan Program. ❖ Minimum of one (1) business software package must be purchased (i.e. spreadsheet, data base manager, word processor, etc.).
❖ System components must be manufactured by an established, brand name company and be compatible with City data processing equipment. For example, Dell, HP, etc. ❖ No game or entertainment software will qualify under this program. ❖ Loans to participants will be for a term not to exceed thirty-six months (36) and no interest will be charged during that time.
❖ Payments on the loan will be made through payroll deduction on a bi-weekly basis. ❖ Loans are due and payable in full upon termination of employment for any reason. (i.e. resignation, retirement, etc.).
❖ The City must approve in advance all purchases for equipment under this program. ❖ A written agreement between the City and participant is required to participate in this program.

The City intends to offer this program on an annual basis, but the Plan’s continued availability will be dependent upon its effectiveness and availability of funds. Should limitations on funds occur, participants buying new systems will be given first cons ideration and then a lottery for any participants upgrading their current system will be held.

DEATH BENEFIT:

Employees are provided with $100,000 in life insurance coverage , payable to beneficiary(ies) on file in Human Resources/Risk Management Department at time of death.

In the event of an Employee’s death, their beneficiary(ies) will receive payment of all unused Leave Time at 100% except Sick Leave. Sick Leave Time will be paid out at the rate established by years of service. If the Employee would have been eligible for retirement using the definition in CalPERS, Sick Leave will be paid to the Employee’s beneficiary(ies) at 100% cash out of the Employee’s accrued Sick Leave on record.

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In the event of an Employee death, and such death is defined by the Workers’ Compensation system as an industrial death, the Employee’s beneficiary(ies) will receive 100% cash -out of the Employee’s accrued sick leave on record.

DEFINED CONTRIBUTION PLAN -- 401(a):

This plan, offered in addition to the existing 457 Deferred Compensation Plan, allows Employees to defer additional income (beyond what is allowed in the 457 Plan) as a means of accumulating greater savings for retirement. Participation is voluntary. Employees who elect to enroll in the 401(a) Plan contribute pre-tax contributions in one of the established amounts: 1% - 20% inclusive, 25%, or 100%. The City contributes $1 per pay period per participating Employee. An Employee’s election to enroll in the 401(a) Plan is irrevocable. Loans are permitted.

DISABILITY:

The City will pay all premiums for the City -funded Short/Long Term Disability Program and provide it to all full-time, Employees, with a buy-down program to be effective on the 41st calendar day of disability, with a provision to continue regular benefits and benefit accruals during the “buy- down” and Term Disability coverage periods. Salary continuation effective on the 41st consecutive calendar day of disability will be at a rate of 100% of the Employee’s base salary. Effective on the 61st consecutive calendar day of disability, salary continuation will be made at a rate of 66 -2/3% of the Employee’s base salary. The entire benefit period will not exceed five (5) years.

FLEXIBLE BENEFITS SPENDING PLAN:

A Section 125 - Flexible Benefits Spending Plan is available for Employee contributions in accordance with IRS regulations.

FLOATING HOLIDAY TIME:

Employees are provided with thirty five (35) hours of Floating Holiday Time in July of each year (prorated for new hires following completion of six (6) months of full -time/continuous service).

This time off is used by the Employee with the approval of their supervisor.

Employees may cash-out up to thirty five (35) hours of Floating Holiday Time, one (1) time per fiscal year, in a set number of hours, payable at the Employee’s existing base rate of pay at the time of request. Payment will be made with the regular payroll check run nearest the request of the cash out (requires minimum of ten (10) working days prior to request). Any remaining Floating Holiday Time will be paid out in the final payroll check of each fiscal year.

Except for Employees retiring from the City, Employees resigning/separating from employment will have Floating Holiday Time credited on a prorated basis (2.916 hours per month), and amounts used/cashed out in excess of those they qualify for are owed back to the City upon separation. The difference will be deducted from the Employee’s final check(s), or in the event that sufficient funds are not available, the Employee will be responsible to pay back the City within fourteen (14) calendar days from the date of separation.

HOLIDAYS:

The City has designated twelve (12) ten-hour holidays as follows:

New Year’s Day Martin Luther King
Presidents Day Memorial Day
Independence Day Labor Day
Veterans Day Thanksgiving Day
Day following Thanksgiving Christmas Eve
Christmas Day New Year’s Eve

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Employees must be paid for the regularly scheduled workday which immediately follows a holiday in order to receive pay for that holiday. When a holiday falls on a Saturday, the preceding Friday will be the holiday. When a holiday falls on a Sunday, the following Monday will be the holiday.

HOLIDAY CLOSURE:

The City reserves the right to close non -safety facilities between Christmas Eve and New Year's Day. Employees may use accrued Vacation, Floating Holidays, Sick Leave Conversion or remain in an unpaid leave status during this period.

The City shall have the discretion to advance Vacation time, which will be earned by the Employee in the future, to those Employees who request it and who do not have any current Vacation, Floating Holiday, or Sick Leave Conversion and do not wish to be in an unpaid leave status during the closure.

Based on the organizational needs, certain classifications may be required to work during the holiday closure. This determination will be made by the Department Director.

HOLIDAY TIME COMPENSATION BANK:

When a City-designated holiday is observed on an Employee’s scheduled day off, then said holiday hours shall be deposited within a holiday time compensation bank. Any holiday hours remaining in the holiday time compensation bank by the end of the fiscal year will be converted to cash at the Employee’s current hourly rate.

Should the Employee separate from City employment (for any reason) and has one or more accumulated holidays on account on the effective date of the separation, the accumulated holiday shall be converted to cash at the hourly rate existing at the time of separation and in an amount equivalent to the number of hours constituting a “workday” at the time of separation.

JURY DUTY:

It is the policy of the City that no Employee be compensated for jury service in excess of ten (10) working days during any fiscal year. A “working day” shall be defined as a regularly scheduled day of work for the affected Employee.

For all jury service, Employees are required to deliver a jury duty certification form at the end of the required jury duty to verify such service. Employees required to serve on a jury must report to work before and after jury duty provided there is an opportunity for at least one hour (1) of actual work time.

LICENSING RENEWAL FEE FOR REGISTERED ENGINEERS:

The City shall pay the Employee cost of the renewal fee for Registration as a Professional Engineer in the State of California. If the Employee who has been provided with fee payment resigns prior to the expiration of the license, the fee must be refunded to the City.

LIFE INSURANCE:

Employees are provided with a total of $100,000 in life insurance coverage.

See also Death Benefit section.

MANAGEMENT LEAVE:

Employees are provided with sixty (60) Management Leave hours in the first pay period in July of each fiscal year. Management Leave is non -accruing and shall not be carried from one fiscal 370

year to the next. Newly hired management Employees or current Employees promoted into management will receive a prorated Management Leave benefit.

Up to thirty (30) hours of Management Leave may be cashed out at any time during the fiscal year by making a request to the Finance Department. Employees shall use all management leave time no later than the ending date of the second payroll in June (this payroll period does not extend into July). Any unused Management Leave on record at the ending date of the second payroll in June will be cashed out, up to thirty (30) hours maximum.

An additional sixty (60) hours of Management Leave may be granted by the Department Director with a corresponding ability to convert these hours to cash.

Except for Employees retiring from the City, Employees resigning/separating from employment will have Management Leave credited on a prorated basis (five (5) hours per month), and amounts used/cashed out in excess of those they qualify for are owed back to the City upon separation. The difference will be deducted from the Employee’s final check(s), or in the event that sufficient funds are not available, the Employee will be responsible to pay back the City within fourteen (14) calendar days from the date of separation.

MILEAGE REIMBURSEMENT:

The City agrees to reimburse Employees authorized by the Department Head for use of personal automobiles for City business. Employees must provide prior to any mileage reimbursement being paid, the required vehicle insurance verification.

Vehicle insurance coverage must be provided annually and kept on file with the Human Resources/Risk Management Department to remain eligible for mileage reimbursement. If an Employee does not maintain current vehicle insurance coverage, the Human Resources/Risk Management Department will notify the Department Director and Finance Department that the mileage reimbursement for the Employee may not be paid until current vehicle coverage has been provided.

The City shall use the standard rate established by the Internal Revenue Service to calculate reimbursement for mileage.

MILITARY LEAVE:

Under certain conditions, Employees ordered to active duty may receive wage continuation and benefits for up to one year. Cost -of-living adjustments will be received and leave accruals will continue during the first year of ordered active duty.

PERFORMANCE EVALUATION:

Employees will receive an annual performance evaluation and consideration of a salary adjustment within the Merit Zone and the Outstanding Zone established by the date of hire. Salary adjustments will be based on individual performance and contribution.

PERSONNEL FILE (RESPONSE TO DOCUMENTS PLACED WITHIN):

Employees, during City Hall business hours, with advance notice to Human Resources have the right to have access to and copies of any document in their official personnel file. Employees may be charged for cost of duplication of any materials in the personnel file for which they request copies.

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An Employee shall have the right to respond in writing to adverse documents placed in their personnel file by submitting a written response to the Human Resources/Risk Management Department. The written response will be filed with the original document.

RECRUITMENT INCENTIVES:

For recommendation resulting in Sworn Officer hire:
❖ $2,000 at hire + $500 upon completion of probation for entry level. ❖ $4,000 at hire + $1,000 upon completion of probation for lateral.

For recommendation resulting in hire of Public Safety Dispatcher or Public Safety Dispatch Supervisor:
❖ $2,000 at hire + $500 at time of completion of probation.

NOTE: Any Police Department personnel who are assigned to the Backgrounds and Training Unit or who are given any work responsibility related to the recruitment and hiring of Employees are not eligible for this benefit unless the recommendation for hire is made independent of their duties as a Recruitment Team Member, i.e., outside of the work hours in which they are formally assigned to serve in the capacity of “Recruiter”. In order t o receive incentive pay, the Recruitment Team Member must prepare a written memorandum to the Chief of Police, detailing the circumstances under which contact was made with the individual recommended for hire. Upon the Chief’s review and approval of this submission, in compliance with the guidelines established for the Hiring Incentive Program, the Recruiter may receive the same hiring incentive compensation afforded to non-Recruitment Team Members.

REHIRE POLICY:

Any Employee who resigns from City employment and at the time of resignation is noted as being subject to rehire, and who is in fact rehired later than six (6) months after the effective date of resignation and then employed in his or her former classification, or in a position within the classification series held at the time of resignation and in a comparable or lower rank, shall be subject to all terms and conditions of employment applicable to any newly hired Employee. The only exception shall be that any Employee rehired shall have their seniority level and leave accrual rates determined based upon the number of years of service with the City of Chino prior to the resignation.

Employees rehired by the City under the City’s Rehire Policy will be allowed to buy back any time cashed out at time of separation. Said buy back shall be at the hourly rate existing upon rehire.

Sick leave on record at the time of separation that was not compensated for will be reinstated.

RETIREMENT:

The City has a three-tier retirement plan as follows:

A. Employees hired before the contract amendment with the California Public Employee ’ Retirement System (CalPERS) effective October 16, 2011, will continue to be eligible for the 2.7% at 55 Plan, with the single highest year final compensation.

B. Employees hired on or after the contract amendment with CalPERS effective October 16, 2011 will be enrolled in the 2% at 55 Plan, with a 3-year average final compensation.

C. Employees hired on or after January 1, 2013, will be enrolled in the 2% at age 62 (PEPRA) Plan with a 3-year average final compensation.

Member Contribution to CalPERS
Members will contribute the Employee rate of contributions each payroll. All Employee paid contributions to CalPERS will be made on a pre -tax basis, in accordance with IRS Section 414 (h)(2) and CalPERS guidelines:

A. 2.7% at 55, if hired before October 16, 2011:
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1) Employee contribution rate – 8% of reportable compensation.

B. 2% at 55, if hired on or after October 16, 2011:
1) Employee contribution rate – 7% of reportable compensation.

C. 2% at age 62 (Public Employees' Pension Reform Act of 2013) (PEPRA) if entering CalPERS membership on or after January 1, 2013:
1) Employee contribution rate – 7.25% of reportable compensation (subject to change).

Fourth Level 1959 Survivor Benefit – The City will pay all costs associated with this benefit.

RETIREMENT HEALTH SAVINGS (RHS) PLAN:

A Retirement Health Savings Plan is established in accordance with IRS regulations, consisting of Employee contributions only.

Employees will contribute twenty -five dollars ($25) per pay period on a pre -tax basis. Upon separation or retirement, Employees will contribute 50% of all qualifying accrued Sick Leave to the plan.

SALARY ADJUSTMENTS (Overpayments, Recovery, and Underpayments):

All adjustments to an Employee’s salary shall be made at the start of the pay period in which the salary adjustment becomes effective.

A. Overpayments

1. In situations involving overpayment to an Employee by the City, the Employee shall be obliged to repay by payroll deduction the amount of the overpayment. The repayment shall occur within the same time frame the overpayment was received by the Employee or sooner. For example, if the overpayment was made over the course of six (6) months, the employe shall be given six (6) months to repay the overpayment.

2. Written documentation showing the calculations of the overpayment will be provided to the Employee. A meeting may be requested by the Employee with the Human Resources/Risk Management and Finance Departments to review the documentation and to discuss the recovery schedule. The repayment schedule, biweekly repayment amount or alternative repayment method will be documented in writing.

3. Extensions to the period for repayment of the overage or an alternative repayment method may be requested by the Employee and are subject to the Approval of the Director of Human Resources/Risk Management or their designee. Extensions will be approved only the in case of extreme hardship, and the extended period for repayment will not be longer than one and one-half (1 ½) times as long as the overpayment period.

B. Recovery

1. If the Employee leaves employment prior to the repayment of the overage, the City shall recover the amount owed from the Employee’s final pay. If the amount owed is greater than the Employee’s final pay, the City may initiate a collections process against the Employee.

C. Underpayments

1. In situations involving underpayment to an Employee by the City, the Employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation and necessary approval of the compensation change.

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SEPARATION FROM CITY:

At the discretion and approval of the Department Director, Employees may be allowed to extend their last day of employment using leave time (vacation, holiday, or management) one (1) pay period beyond that day on which the Employee actually reports to work. Sick leave may not be used for extension unless accompanied by a physician’s orders.

SICK LEAVE:

Upon hire, Employees will be credited with thirty (30) hours or three (3) days of Sick Leave, whichever is greater, which can be used following the completion of ninety (90) days of continuous full-time employment. Following the 90 th day of employment, for each calendar month in which the Employee is paid for more than two-thirds (2/3) of the working days in such month, Employees accrue ten (10) hours of Sick Leave per month to a maximum accrual of one thousand eighty hours (1,080) hours.

If an Employee changes status (e.g. changes from full-time to part-time employment), or separates from this Employee unit, the Employee will be subject to the new bargaining group’s MOU or Compensation and Benefit Plan.

Upon notice of resignation or retirement from the City, any Sick Leave usage requested will require a doctor’s note or certification. If documentation is not received, the Employee will not receive payment for any Sick Leave hours used.

SICK LEAVE BUY BACK:

At separation of employment the City will buy back a percentage of the Employee’s accrued sick leave hours, at the hourly base rate of pay at the time of separation. This benefit is contingent upon non-retirement, non -disciplinary separation, and completion of five (5) years full -time employment with the City.

Completed Years of Service % of Sick Leave Converted to Compensation
5 years 30%
10 years 35%
15 years 40%
20 or more years 45%

The City shall buy back 100% of the Employee’s accrued Sick Leave hours for a service or disability retirement following five (5) years of full -time employment with the City as the final employer. The percentages may be adjusted in accordance with the Retirement Health Savings Plan elections and provisions for affected individuals, per IRS regulations.

SICK LEAVE CONVERSION TO PERSONAL LEAVE:

For Employees who have earned sick leave accrual benefits for one (1) full fiscal year, Sick Leave may be converted to Personal Leave in accordance with the following schedule.

A
Sick Leave
Days (10 hours)
Earned
B
Annual Sick
Leave Days
(10 hours) Used
C
Personal Leave
Days (8 hours)
Conversion
D
Up to 56 hours of Sick
Leave in excess of 960
hours limit Converted to
Pay
12 days (120 hrs) 0 8 days (64 hrs) 0 + 64 + 56 = 120 hrs 11 days (110 hrs) 1 day (10 hrs) 7 days (56 hrs) 10 + 56 + 54 = 120 hrs 374

10 days (100 hrs) 2 days (20 hrs) 6 days (48 hrs) 20 + 48 + 52 = 120 hrs 9 days (90 hrs) 3 days (30 hrs) 5 days (40 hrs) 30 + 40 + 50 = 120 hrs 8 days (80 hrs) 4 days (40 hrs) 4 days (32 hrs) 40 + 32 + 48 = 120 hrs 7 days (70 hrs) 5 days (50 hrs) 3 days (24 hrs) 50 + 24 + 46 = 120 hrs 6 days (60 hrs) 6 days (60 hrs) 2 days (16 hrs) 60 + 16 + 44 = 120 hrs

Personal Leave must be taken as time off with Department Director approval and may not be carried from one fiscal year to the next. Converted Personal Leave that is not used will be credited to Sick Leave at the end of a fiscal year if credited hours do no t exceed the one thousand eighty (1,080) hours Sick Leave limit.

SICK LEAVE HIRING INCENTIVE:

New Employees may be eligible to be credited with two hundred (200) hours of Sick Leave so long as the prior employer did not compensate the Employee for sick leave hours in the same amount or greater. New Employees will be required to provide proof that the sick leave hours were not cashed out by presenting their last pay stub or written verification from their prior employer’s Payroll Division.

SICK LEAVE PROGRAM:

Employees having in excess of nine hundred and sixty (960) hours of accumulated sick leave on the last pay period in June will be paid in the final paycheck of the fiscal year, an amount computed at the then existing hourly rate for each hour in excess of nine hun dred and sixty (960) hours, up to a maximum of fifty six (56) hours.

SPECIAL COMPENSATION PAYMENT SCHEDULE:

Employees eligible to receive special compensation benefits which are a percentage of base pay, will receive compensation paid over 26 pay periods each fiscal year. All other special compensation, such as Bilingual Pay, will receive compensation paid over 24 pay p eriods each fiscal year. Special compensation will be reported in accordance with applicable sections of the California Government Code, California Code of Regulations, and the City’s contract with the California Public Employee’s Retirement System.

TUITION ADVANCE PROGRAM:

Employees who desire to enroll in an accredited college/university degree program or professional development course, are eligible for tuition advancement up to a maximum of three thousand, five hundred dollars ($3,500) per fiscal year. A Tuition Advancement Form must be received by the Human Resources/Risk Management Department for review and approval before and advance will be provided. Budgeted funds must be available to cover tuition advance and no expenditure beyond the approved budget allocation will be authorized to cover any amount of any Employee’s educational expenses.

Affected Employees are required to complete one (1) year of service with the City from the date of completion of course work to be eligible for this benefit. Individuals voluntarily separating from the City prior to completion of one (1) year of service with the City from date of completion of course work will be required to reimburse the City for funds advanced to them under this program.

Said reimbursement shall be deducted from any separation check to be distributed to the Employee, no matter what the na ture of the funds, without the necessity of a judgement being mandated on behalf of the City.

A college or university shall be defined as an institution accredited by the Western Association of Schools and Colleges Senior College and University Commission (WASC), the Accrediting 375

Commission of Community and Junior Colleges (ACCJC), Northwest Commission on Colleges and Universities (NWCCU), Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), Middle State Commission on Higher Education (MSCHE), New England Association of Colleges and Schools (NEASC) or an institution listed on the Higher Learning Commission (HLC). Other accreditations may be eligible upon review by the Human Resources Department.

Advanceable expenses will include books, tuition, parking and registration/enrollment fees. All required fees such as health-related fees, “gym” fees and other miscellaneous fees, whether billed as “tuition” or otherwise required of the institution are eli gible. Items such as paper, pens, notebooks, and printing fees will not be eligible.

Employees agree that upon accepting a tuition advance from the City, the Employee is responsible to provide the City with verification of completion of class(es), grade(s) and receipts for expenses within sixty (60) calendar days from the date of final course work (as indicated on the request for tuition advance form submitted by the Employee). In the event that the educational institution attended does not provide the Employee with verification of completion or grades or receipts within this sixty (60) calendar days timeframe, the Employee is responsible to notify the Director of Human Resources/Risk Management, in writing, of such and an additional sixty (60) calendar days extension will be granted. In the event that an Employee does not provide verification of completion of class(es), grade(s) and receipts for expenses at the end of either the initial sixty (60) calendar days or at the end of the extension of an additional sixty (60) calendar days (to one hundred and twenty (120) calendar days total), the City will have the right to automatically make a payroll deduction from the Employee’s next regular payroll check in an amount equal to the amount of tuition funds advanced.

TUITION REIMBURSEMENT – ENHANCED PROGRAM:

Employees who have incurred otherwise reimbursable tuition cost in an amount greater than the maximum amount available shall be eligible to receive additional reimbursement to the extent that tuition reimbursement funds are available at the end of each fiscal year . No such distribution will be made until the conclusion of the fiscal year to verify the number of Employees making application for the enhanced benefit. Employees must submit a tuition reimbursement invoice to the Human Resources/Risk Management Department no later than May 1 st of each year to participate in this enhanced program.

It shall remain the individual Employee’s responsibility to apply for and receive written authorization to participate in a tuition reimbursable course prior to any such enrollment.

VACATION LEAVE:

Maximum accrual of vacation is four hundred (400) hours. Upon termination of employment, accrued vacation will be paid at the Employee’s then existing hourly rate of pay. New Employees with less than six (6) months of City service are ineligible to receive Vacation Leave buy back. It is the responsibility of Employees to schedule vacation time off for rest and recuperation in order that earned vacation time in excess of four hundred (400) hours will not be removed from the records.

Months of Completed Service Annual Vacation Accrual
6 – 24 12 days p/year (10.0000 hours p/month)
25 – 48 15 days p/year (12.5000 hours p/month)
49 – 108 18 days p/year (15.0000 hours p/month)
109 – 120 19 days p/year (15.8333 hours p/month)
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121+ 20 days p/year (16.6666 hours p/month)

Vacation leave will be taken at a time approved by the Department Director with due regard for the wishes of the Employee and particular regard for the needs of the City. Unless otherwise provided by Department rules, Employees must submit vacation requests to their supervisor at least seven (7) calendar days prior to the intended start of vacation. No person will be permitted to work for compensation for the City during his/her vacation except with prior approval of the City Manager or designated representative. If one or more City holidays fall within an annual vacation leave, the holidays will not be charged as vacation leave; however, extension of the vacation leave for the period of such holiday(s) is subject to approval of the City Manager.

A temporary increase in the total vacation hours accrued (in excess of 400 hours) may be approved by the Department Director and notification to Finance to affect this temporary exception.

VACATION LEAVE BUY BACK:

At separation or retirement, 100% of accrued vacation leave, to a maximum of four hundred (400) hours, will be paid at the Employee’s existing base rate of pay. New Employees with less than six (6) months of service are ineligible to receive vacation leave buy back. The percentages may be adjusted in accordance with the Retirement Health Savings Plan elections and provisions for affected individuals, per IRS regulations.

VACATION LEAVE CONVERSION:

Employees who have accumulated a minimum of one hundred and twenty (120) vacation hours may convert a maximum of eighty (80) hours of vacation leave to pay per fiscal year. Employees may convert leave to pay in April and/or November of each year, calculated at the Employee’s hourly base rate of pay at the time of conversion. Six (6) months prior to date of conversion, half* the number of accrued leave hours requested, excluding sick leave, must have been taken as time off.

*This usage requirement is waived for “active” military personnel.

WORKERS’ COMPENSATION PROGRAM:

Whenever any Employee of the City is disabled whether temporarily or permanently by injury or illness arising out of, and in the course of, his/her duties the Employee will be compensated as follows: On the first, second, and third day of the injury Employees will use accrued Sick, Vacation, Floating Holiday, Management and/or Compensatory Leave Time for full salary continuance.

Commencing the fourth day of the injury, the City will continue the Employee’s salary at a rate of 66-2/3% of the current monthly salary, less any applicable deductions (i.e., credit union, health insurance coverage), for a period not to exceed 12 months. If the disability extends for a period beyond fourteen (14) calendar days the City will credit the Employee for the first three (3) days of Sick Leave used. If hospitalization is required the first, second, and third days off are picked up by the City through the Workers’ Compensation program.

WORKERS’ COMPENSATION PREMIUM PAYMENT:

In the event of a work-related illness or injury, which results in a permanent disability settlement, the City will provide a 10% premium benefit payment provided the following occurs:
❖ That the Workers’ Compensation Appeals Board approves the total settlement, including the 10% premium benefit.
❖ That neither a “Notice of Claim” nor “Application for Adjudication of claim” will have been filed or served against the City of Chino.
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❖ That the injured Employee has diligently sought medical attention as prescribed by the treating physician(s) approved by the City.
❖ That the injured Employee and the City have employed the guidance of the State Department of Industrial Relations Office of Information and Assistance to resolve any outstanding issues or misunderstandings.

Representation is a legal right recognized by statutory law. Nothing precludes an Employee from retaining legal counsel or representation; however, the premium benefit offered is only available in cases handled without the involvement of legal counsel. This is done in recognition of the cost savings that result in non-litigated cases that can be passed on to the ill or injured worker.

SAVINGS CLAUSE:

Should any clause in this Compensation and Benefit Plan be held invalid by law and/or a court of competent jurisdiction, then only that clause will be stricken and the remainder of the Compensation and Benefit Plan will be in full force and effect.

MAINTENANCE OF EXISTING BENEFITS:

All wages, hours and other terms and conditions of employment not specifically altered by this Resolution and presently enjoyed by the Employees will remain in full force and effect unless determined by a court of law to be unlawful.

IMPLEMENTATION:

These compensation and benefits are subject to consideration and approval by the City Manager of the City of Chino and will only be implemented upon adoption by the City Council.

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MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: EUNICE M. ULLOA, MAYOR

SUBJECT
..titl e
Planning Commission Appointments.
..end

RECOMMENDATION
..recommendation
Approve the re-appointment of Kevin Cisneroz, Lissa Fraga, and La wrence Vieira; and appointment of Annmarie Lemento to the Planning Commission. ..body

FISCAL IMPACT
No fiscal impact.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Responsible Long-Range Planning
 Exemplary Leadership
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure:

Transfer In: Transfer Out:
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CITY COUNCIL MEETING DATE: FEBRUARY 3, 2026
TITLE: PLANNING COMMISSION APPOINTMENTS.

PAGE: 2

BACKGROUND
The Planning Commission is a nine member board that reviews and recommends approval of the General Plan (the comprehensive, long -term plan for the physical development of the City) and revisions to it. It additionally reviews and approves all new development projects and provides advice and guidance to the City Council on planning issues.

Seven Planning Commissioners are appointed by the Mayor, with approval by the City Council with staggered, four -year terms served unless the appointment made is to fill an unscheduled vacancy. Two Ex-Officio Planning Commissioners from the North and South Sphere of Influence areas of unincorporated San Bernardino County are appointed by the Mayor, with approval by the City Council for two year terms.

ISSUES/ANALYSIS
The City Clerk’s office solicited applications for the Planning Commission due to the following:
 Commissioner terms scheduled to end January 1, 2026:
 Commissioner Kevin Cisneroz
 Commissioner Lissa Fraga
 Commissioner Lawrence Vieira
 Unscheduled vacancy for a term scheduled to end January 1, 2028 The application period closed on November 14, 202 5, and a total of 10 applications were received, including applications from Commissioners Kevin Cisneroz, Lissa Fraga, and Lawrence Vieira seeking re-appointment.

Mayor Ulloa and Council Member Flores interviewed one applicant from Council District 1.

Mayor Ulloa and Mayor Pro Tem Curtis Burton interviewed one applicant from District 2. Mayor Ulloa and Council Member Lucio interviewed five applicants from Council District 3. Mayor Ulloa and Council Member Comstock interviewed three applicants from Council District 4. This resulted in the following recommended appointments:
 Commissioner Kevin Cisneroz re-appointment for a term ending January 1, 2030  Commissioner Lissa Fraga re-appointment for a term ending January 1, 2030  Commissioner Lawrence Vieira re-appointment for a term ending January 1, 2030
 Annmarie Lemento appointment for a term ending January 1, 2028 Pursuant to Chino Municipal Code (CMC) Section 2.3 6.020 appointments to the Commission are made by the Mayor with approval of the City Council.

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