Agenda packet — Chino City Council, March 3, 2026 (part 2 of 2)

01225.0023 2006836.1
ATTEST:

By: _____________________________

NATALIE GONZAGA, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss

CITY OF CHINO )

I, Natalie Gonzaga, City Clerk of the City of Chino, do hereby certify that the foregoing resolution was duly adopted by the City Council of the City of Chino at their regular meeting on the 3rd day of March 2026, and carried by the following vote:

AYES:

NOES:

ABSENT:

Natalie Gonzaga
City Clerk
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1. Federal Award No.
693JJ32640066

2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
City of Chino
13220 Central Avenue
Chino, CA 91710
Unique Entity Id.: RGVNGHJR3NV5
TIN No.: 95-0930239

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective Date of Award – 36 months from the effective
date of award

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:

$400,000.00
$100,000.00
$0
$0
$500,000.00

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA, Pub. L. 117–58, November
15, 2021;)

10. Procurement Request No.

HSA250495PR

11. Federal Funds Obligated
$400,000.00

12. Submit Payment Requests To
See Article 5.

13. Accounting and Appropriations Data

14. Description of the Project
The City of Chino will update its existing Local Roadway Safety Plan (LRSP) to develop a new citywide Comprehensive Safety Plan which meets SS4A Federal requirements. This new Plan will replace the City’s current LRSP, provide direction for new projects and technology implementations to achieve zero roadway deaths, and enable the City to seek federal funding for future developments.

RECIPIENT

15. Signature of Person Authorized to Sign

___________________________________
Signature Date Name: Linda Reich
Title: City Manager

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer

______________________________________
Signature Date Name:

Title: Agreement Officer

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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM

This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Chino (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Chino – Comprehensive Action Plan Development.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,”, dated November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: City of Chino – Comprehensive Action Plan Development Application Date: August 27, 2024

2.2 Award Amount.

SS4A Grant Amount: $400,000

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.

Budget Period: See Block 6 of Page 1

2.5 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

The project will be completed in one phase.

The City of Chino will update its existing Local Roadway Safety Plan (LRSP), conducting new studies assessing conditions and past projects, engaging the community and stakeholders, and establishing achievable goals in order to develop a new citywide Comprehensive Safety Plan which meets SS4A Federal requirements. This new Plan will replace the City’s current LRSP, provide direction for new projects and technology implementations to achieve zero roadway deaths, and enable the City to seek federal funding for future developments.

OVERVIEW
The City of Chino (population 91,493, U.S. Census, 2020) requests $400,000 from the U.S. Department of Transportation’s Safe Streets and Roads for All Grant Program for the proposed City of Chino – Comprehensive Safe Streets Plan Development Project (Proje ct). This project will develop a new comprehensive safety action plan, building upon existing studies and data found in the City’s Local Road Safety Plan (LRSP), developed in 2021 (with minor updates in 2023). The City’s LRSP set forth a vision of zero traffic fatalities, with successes marked by several safety goals. However, the LRSP’s data is outdated and lacks key components required by SS4A and other Federal funding programs. The proposed Project will develop the new Comprehensive Safe Streets Plan, utilizing relevant data from the LRSP and evaluating the obstacles and successes encountered in previously implemented projects. These evaluations will assist the City in setting updated, informed goals and developing new implementation projects tha t will have a meaningful impact on transportation safety for Chino residents. The new Plan will additionally officialize the City’s Vision-Zero goals through adoption of the City Council resolution, develop a robust engagement and collaboration plan with r esidents and stakeholders, assess 21 of the City’s railroad crossings and propose crossing safety improvement plans. 160 4 of 17
The City will hire an independent contractor to perform all the tasks listed below. The City will utilize its in-house staff to provide direction, administration, and oversight to the contractor during all project phases, in collaboration with the Chino Po lice Department and Chino Valley Fire Department. The City will also collaborate with the San Bernardino County Transportation Authority, as well as the Southern California Association of Governments (SCAG), which received SS4A funding in 2023, to ensure that the City’s goals are aligned with and build upon regional goals. The project will span 24 months, including the following phases:

1. Contractor Bidding & Procurement: 5 months

2. Vision Zero Resolution Development & Adoption: 3 months

3. Existing Conditions and Data Assessment: 9 months

4. Public & Stakeholder Engagement: 9 months – concurrent with phase III

5. Final Report Development: 7 months

PROJECT CRITERIA

1. Safety Impact. In the past decade, Chino has made great leaps towards eliminating roadway fatalities and serious injuries, as shown by its California Office of Traffic Safety ranking in the top 30% tier for safety compared to peer cities in 2019. City collision data has reported a decrease in fatal collisions since the publication of the LRSP, with five collisions resulting in fatalities occurring in 2019 but only two in 2023. Still, Chino’s annual fatality rate ranks at 7 per 100,000 persons, with 32 fatalities occurring between 2017 and 2021, according to FARS data, indicating that there is still a need for further work. Updating current collision data will give the City a better picture of current post-COVID conditions while also reviewing the safety impacts of projects already in place. Additionally, assessment of the City’s traffic and pedestrian railroad crossings will greatly expand the City’s safety planning efforts. The new Comprehensive Plan will enable the City to apply for much-needed Federal and SS4A grant funding, empowering it to implement new, thorough projects efficiently.

The City’s public engagement plans will include vigorous educational aspects, targeted towards raising awareness of unsafe driving practices identified as frequent causes of collisions in Chino in the LRSP.

Educational engagement efforts will also include interactive displays and small -scale demonstrations at meetings to allow residents to visualize possible projects and implementations and fully understand them before offering feedback and suggestions.

2. Equitable Investment. Chino has a mixture of aging neighborhoods and new developments, bringing challenges in addressing safety concerns. As newer areas were developed with the benefit of updated design standards and construction techniques, these areas often require less capital investment to address while aging communities face struggles with substandard infrastructure by today’s standards. A balanced approach will be included to ensure that safety improve ments can address all areas of Chino so that investments in these improvements can be applied throughout the city. Challenges also exist where older communities abut newer communities. Strategic solutions to address long -standing known concerns will be sought after to help modernize safety improvements in older areas while enhancing newer areas.

3. Additional Safety Context. The proposed project’s Scope of Work will include 1) Reassessing and updating old collision data; 2) Reviewing the impact of recently implementing projects and countermeasures to inform the City’s next steps forward; 3) Develo ping a clear and achievable Vision Zero Goal Resolution to be adopted by the City Council; 4) Developing the new Plan with a robust public engagement and education strategy; 5) Collaborating with stakeholders, including SCAG, to ensure local goals and strategies are in line with the region’s; and 6) Creating a new list of actionable countermeasures and projects the City can work towards implementing. These additional studies and developments will build upon the City’s existing LRSP and data to create a new Comprehensive Safe Street Plan.

The new Plan will offer a greater focus on high-risk areas, specifically in central/northern Chino, and seek to employ innovative countermeasures. Project prioritizations listed in the LRSP will be adjusted based on past project obstacles and successes, cu rrent collision trends, and cost -effectiveness. Accessibility to 161
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public transit opportunities such as the Chino Transit Center will also be reviewed in light of the coming cross-county A-Line light rail in Montclair (north of Chino), which Chino residents can reach through Omnitrans bus services.

The City anticipates the total cost of the proposed Project to be $500,000. Chino requests $400,000 in Federal SS4A funds and will meet the 20% match requirement with $100,000 from the City’s annual budget. This cost estimate was developed based on the Cit y’s prior in -house and consultant work to develop the LRSP and its understanding of current costs for the Project’s scope items.

3.2 Project’s Estimated Schedule.

Action Plan Schedule

Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
11/01/2028
Planned SS4A Final Report Date: 12/15/2028

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $400,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $100,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $500,000

(b) [RESERVED]

(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

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ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Linda Reich
City Manager
City of Chino
13220 Central Avenue
Chino, CA 91710
(909) 334-3290
[email protected]

4.2 Recipient Key Personnel.

Name Title or Position
Dennis Ralls City Traffic Engineer
Sylvia Ramos Contracts & DIF Administrator
Albert Espinoza Deputy Director of Public Works /
City Engineer
Hye Jin Lee Director of Public Works

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]

and

Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-493-2402
[email protected]

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and
Division Administrator – California
Agreement Officer’s Representative (AOR)
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]

and

Mike Shami
Discretionary Grant Manager
California Division Office Lead Point of Contact
916-498-5853
[email protected]

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ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “ AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. 165
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(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.

6.5 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: Chino, California
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance
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ATTACHMENT B

CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below. Otherwise, leave the table below blank.

Scope: N/A

Schedule: The proposed project schedule in SF-424A is 36 months (01/01/2025 – 12/31/2027). Schedule start and end dates will differ based on Grant Agreement execution date, but length of time (36 months) will stay the same.

Budget: N/A

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ATTACHMENT C
[RESERVED]

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ATTACHMENT D
[RESERVED]

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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

X The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

All work for this Project will be conducted consistent with the recipient’s hiring, employment, and procurement standards and thus support good-paying jobs. The Project will allow for free and fair choice to join a union, consistent with applicable law. Specifically, the recipient’s standard agreement for services includes language requiring compliance with applicable labor laws which 171
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include prevailing wage and employment of verified journeyman and apprentice requirements which support good-paying jobs and strong labor force standards.

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ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology.

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ATTACHMENT G
[RESERVED]

174

MEMORANDUM

CITY OF CHINO

PUBLIC WORKS DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 3, 2026

TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS

SUBJECT
..titl e
Purchase Order Approval of additional Police Department Handheld and Vehicle Radios with Motorola Solutions for Projects NC221 and NC222.
..end

RECOMMENDATION
..recommendation
1) Approve a Purchase Order to Motorola Solutions, Inc., for the purchase of additional handheld and vehicle radios, in the amount of $199,203.75; 2) a ppropriate $199,203.75 from the Equipment Management Fund 660, with a n increase of $126,332.95 to the PD Handheld Radio Replacement Project NC221 for an updated project budget of $1,128,996.52, and a n increase of $72,870.380 to the PD Vehicle Radio Replacement Project NC222 for an updated project budget of $891,343.45; and 3) authorize the City Manager to execute all necessary documents on behalf of the City.
..body

FISCAL IMPACT
Requires an appropriation in the amount of $199,203.75 from the available FY2025 -26 Equipment Management Fund 660 Budget Surplus. See the table below for the adjusted project budgets.

NC221 & NC222 PD Handheld and PD Vehicle Radio Replacement Radios Project
No.

Project Budget
Amount
Project Budget
Expenditures
Available Project
Budget
Appropriation
Amount
Total Project
Amount
NC221 $1,002,663.57 $1,002,663.57 $0 $126,332.95 $1,128,996.52 NC222 $818,472.65 $818,257.91 $214.74 $72,870.80 $891,343.45 Totals $1,821,136.22 $1850,921.48 $214.74 $199,203.75 $2,020,339.97

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Financial Stability
 Responsible Long-Range Planning
 Effective Technology

Revenue:

Expenditure: 6607400-48050-NC221, 6607400-48050-
NC222
Transfer In: Transfer Out:
175
CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: PURCHASE ORDER APPROVAL OF ADDITIONAL POLICE DEPARTMENT

HANDHELD AND VEHICLE RADIOS WITH MOTOROLA SOLUTIONS FOR PROJECTS NC221 AND NC222.

PAGE: 2

BACKGROUND
The City operates the 800 MHz radio system utilized by the Chino Police Department, allowing communication between officers, dispatch, and neighboring agencies. The County of San Bernardino is the primary agency that oversees the 800 MHZ system, providing access to local agencies through contracted services. Although the County is responsible for access to the 800 MHz system, the City is responsible for the purchase, replacement, maintenance, repair, and programming of the radios connected to the system.

In 2021, the City Council approved two five -year radio replacement projects, NC221 - PD Handheld Radio Replacement Project and NC222 – PD Vehicle Radio Replacement Project, to replace all City 800 MHz handheld and vehicle radios for the Chino Police Department. Over a five-year period, fiscal year 2021-2022 through 2025-2026, approximately 70 vehicle radios and 105 handheld radios have been replaced. Staff’s efforts to replace the radios, including dispatch communication radios, are nearly completed, as there are only 14 handheld radios and 9 vehicle radios remaining to be replaced.

Since the original project approvals, radio unit pricing, programming, and associated support costs have increased due to manufacturer price adjustments. As the current fiscal year, FY2025-2026, is the final year of both projects, additional funding to purchase the final radios is required.

ISSUES/ANALYSIS
On December 7, 2021, the City Council approved Motorola Solutions, Inc., as the selected vendor to provide both PD handheld and vehicles radios over the five years. Since the initial approval, the City Council has approved the increase of purchases with Motorola annually through the Blanket Purchase Renewal Staff Report. The following table summarizes total expenditures and approved purchase increases with Mo torola Solutions, Inc. for both projects from FY 2021-22 through FY 2025-26.

Project FY2021-2022 FY2022-2023 FY2023-2024 FY2024-2025 FY2025-2026 NC221 $184,417.31 $181,246.26 $205,171.73 $7,484.12 $424,344.15 NC222 $137,078.88 $203,073.77 $157,170.07 $0.00 $320,935.19 Totals $321,496.19 $384,320.03 $362,341.80 $7,484.12 $745,279.34* *Delays in shipping resulted in the delivery and invoicing of radios originally planned for FY 2024 -25 occurring in FY 2025-26.

Failure to replace the remaining radios would require continued use of aging and increasingly unsupported equipment, increasing the risk of communication failures that could impact officer safety, dispatch coordination, and emergency response capabilities. Therefore, staff recommends that the City Council approve the appropriation of $199,203.75 fro m the Equipment Management Fund 660 Budget Surplus , with an increase of $126,332.95 to the PD Handheld Radio Replacement Project NC221 for an updated project budget of $1,128,996.52 and $72,870.80 to the PD Vehicle Radio Replacement Project NC222 for an updated project budget of $891,343.45; and approve the purchase of additional handheld and vehicle radios for the Chino Police Department to Motorola Solutions, Inc., for a total of $199,203.75.
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CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: PURCHASE ORDER APPROVAL OF ADDITIONAL POLICE DEPARTMENT

HANDHELD AND VEHICLE RADIOS WITH MOTOROLA SOLUTIONS FOR PROJECTS NC221 AND NC222.

PAGE: 3

Attachment: Motorola Solutions Quote

177
01/08/2026

CHINO PD
PO BOX 667
CHINO, CA 91708

RE: Motorola Quote for Chino PD 2026 Radio Purchase
Dear Isaac Moreno,

Motorola Solutions is pleased to present CHINO PD with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

This information is provided to assist you in your evaluation process. Our goal is to provide CHINO PD with the best products and services available in the communications industry. Please direct any questions to William Golden at [email protected].

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,

William Golden

QUOTE-3453285

178

Billing Address:

CHINO, CITY OF
PO BOX 667
CHINO, CA 91708
US

Quote Date:01/08/2026
Expiration Date:03/09/2026
Quote Created By:

William Golden
William.Golden@
motorolasolutions.com
End Customer:

CHINO PD
Isaac Moreno
[email protected]
+1 909 5919874

Contract: 18105 - LA COUNTY , CA MA-
IS-2240228

Summary:

Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.

Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.

Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

APX™ 8000 Series

APX8000

1 H91TGD9PW7AN

PORTABLE RADIO APX 8000
ALL BAND MODEL 3.5

14 $8,651.00

$6,315.23

$88,413.22

Q806CB

ADD: ASTRO DIGITAL CAI

OPERATION

14 $607.00

$443.11

$6,203.54

Q361AN

ADD: P25 9600 BAUD

TRUNKING

14 $353.00

$257.69

$3,607.66

QA05509AA

DEL: DELETE UHF BAND

14 -$800.00

-$584.00

-$8,176.00

QA05100AA

EHN: STD 1 YR WARRANTY

APPLIES

14 $0.00

$0.00

Q498AU

SOFTWARE LICENSE ENH:

ASTRO 25 OTAR W/ MULTIKEY

14 $871.00

$635.83

$8,901.62

H38BS

ADD: SMARTZONE

OPERATION

14 $1,766.00

$1,289.18

$18,048.52

G996AP

ADD: PROGRAMMING OVER
P25 (OTAP)

14 $118.00

$86.14

$1,205.96

Q629AH

SOFTWARE LICENSE ENH: AES

ENCRYPTION AND ADP

14 $560.00

$408.80

$5,723.20

QA09113AB

ADD: BASELINE RELEASE SW

14 $0.00

$0.00

QUOTE-3453285
Chino PD 2026 Radio Purchase

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 2 ends

179

Line #

Item Number

Description

Qty

List Price

Sale Price

Ext. Sale Price

QA05508AA

DEL: DELETE VHF BAND

14 -$800.00

-$584.00

-$8,176.00

2 PMNN4486A

PORTABLE RADIO BATTERY
IMPRES 2 LI-ION R IP68 3400T

14 $207.10

$151.18

$2,116.52

APX™ 6500 / Enh Series

ENHANCEDAPX6500

3 M25URS9PW1BN

APX6500 ENHANCED 7/800

MHZ MOBILE

9 $3,764.00

$2,740.99

$24,668.91

G996AS

ENH: OVER THE AIR

PROVISIONING

9 $118.00

$85.93

$773.37

W20CA

ADD: KEYPAD MIC GCAI APX

9 $212.00

$154.38

$1,389.42

G51AU

ENH: SMARTZONE
OPERATION APX6500

9 $1,412.00

$1,028.24

$9,254.16

G67DT

ADD: REMOTE MOUNT E5
APXM

9 $350.00

$254.87

$2,293.83

GA05100AA

ADD: STD WARRANTY - NO

ESSENTIAL

9 $0.00

$0.00

GA01606AA

ADD: NO BLUETOOTH/

WIFI/GPS ANTENNA NEEDED

9 $0.00

$0.00

G298AS

ENH: ASTRO 25 OTAR W/

MULTIKEY

9 $871.00

$634.27

$5,708.43

G843AH

ADD: AES ENCRYPTION AND
ADP

9 $560.00

$407.80

$3,670.20

G444AH

ADD: APX CONTROL HEAD

SOFTWARE

9 $0.00

$0.00

G335AW

ADD: ANT 1/4 WAVE
762-870MHZ

9 $16.00

$11.65

$104.85

G806BL

ENH: ASTRO DIGITAL CAI OP
APX

9 $607.00

$442.03

$3,978.27

GA01670AA

ADD: APX E5 CONTROL HEAD

9 $767.00

$558.54

$5,026.86

G361AH

ENH: P25 TRUNKING

SOFTWARE APX

9 $353.00

$257.06

$2,313.54

G832AD

ADD: SPKR 7.5W WTR RST
APEX

9 $72.00

$52.43

$471.87

QA09113AB

ADD: BASELINE RELEASE SW

9 $0.00

$0.00

4 NNTN8863B

CHARGER, SINGLE-UNIT,
IMPRES 2, 3A, 100-240VAC,

US/NA/LACR PLUG

14 $199.56

$145.68

$2,039.52

5 PMMN4136B

ACCESSORY KIT,XVP830

REMOTE SPEAKER

MICROPHONE NO CHANNEL
KNOB

14 $520.00

$379.60

$5,314.40

QUOTE-3453285
Chino PD 2026 Radio Purchase

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 3 ends

180
Subtotal
$253,455.24

Total Discount Amount
$68,579.37

Estimated Tax

$14,327.88

Grand Total
$199,203.75(USD)

Notes:

●

This quote contains items with approved price exceptions applied against them.

QUOTE-3453285
Chino PD 2026 Radio Purchase

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 4 ends

181

MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 3, 2026

TO: LINDA REICH, CITY MANAGER
FROM: FRED GALANTE, CITY ATTORNEY

SUBJECT
..titl e
Establishment of a Nonprofit Community Foundation.
..end

RECOMMENDATION
..recommendation
Approve (1) adoption of Resolution No. 2026 -018 approving the establishment of a nonprofit Community Foundation for the purpose of accepting and using funds donated to the City for community purposes; (2) authorize the City Manager to work with the City Attorney's Office to prepare articles of incorporation and all n ecessary documents to establish the nonprofit; (3) authorize the City Manager to designate the members to serve on the Board of the Foundation; (4) approve the recommended name of the nonprofit; and (5) require annual reports to be presented to the City Council on the Foundation’s activities. ..body

FISCAL IMPACT
Sufficient funds have been included in the adopted Fiscal Year 2025 -26 Administration Operating Budget. The total estimated fiscal impact of the recommended action is $4,000.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Financial Stability
 Responsible Long-Range Planning
 Exemplary Leadership
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure: 1002020-43050
Transfer In: Transfer Out:
182
CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: ESTABLISHMENT OF A NONPROFIT COMMUNITY FOUNDATION.

PAGE: 2

BACKGROUND
Throughout the year, the City of Chino works with businesses, organizations, and individuals to raise funds to support community programs and charitable activities. As the City Team expands its outreach efforts, donor relations, grant funding, and sponso rship activities, more dynamic tools are needed to track and allocate potential funds. Staff has explored opportunities to secure additional means of funding, other than the general fund, and has identified the creation of a tax-exempt, California nonprofi t public benefit corporation (aka community foundation) as a viable model.

In general, cities may create a Foundation and use it to expand and enhance public services and community programs allowing staff to access more diverse funding options. The Foundation's purpose would be to promote, sponsor, and fund the advancement of programs such as, but not limited to, Chino parks and recreation facilities and programs, public safety programs, public art activities, economic development programs, special events, and community service opportunities to strengthen and enhance the quality of life for the Chino community, as allowed by applicable state and federal laws. A Foundation can also provide access to alternative funding sources and grant opportunities, that the City, while a tax-exempt entity, may not otherwise be eligible to receive. The Foundation may also receive funds and regrant them to other nonprofit or community -based organizations allowing more funds to circulate within the Chino ecosystem.

ISSUES/ANALYSIS
The California Nonprofit Public Benefit Corporation Law requires filing of articles of incorporation with the CA Secretary of State to establish a 501(c)(3) nonprofit. Additional filings are required with the Internal Revenue Service (IRS) to receive tax exemption. Currently, the process is estimated to take nine months from the time of filing to receive approval. Additional requirements such as the filing of bylaws and the establishment of a governing Board are also needed. Staff recommends the following:

1. Name:

The “Chino Community Foundation” is the recommended name of the nonprofit organization.

2. Board Composition:

Several options exist for how such a Foundation could be structured. Perhaps the single most important issue is who will be on the Board of the nonprofit, as this has implications for the control of the board, the resources available to the board, and whether the Board is subject to the Brown Act. Staff has explored several alternatives for Board formation and recommends Option 3 below.

The benefits and drawbacks of three different options for structuring the Board and furthering the City's objectives without forming a nonprofit are as follows:

Option 1: City Council Serves as Board:

Under this option, the City Council would control the activities of the Foundation and the Foundation would operate as an arm of the City. Although the Board could reach out to the private sector for support and donations, the private sector would not be represented on the Board. A benefit of this structure would be that Foundation meetings could be 183
CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: ESTABLISHMENT OF A NONPROFIT COMMUNITY FOUNDATION.

PAGE: 3

held at the same time as City Council mee tings and could also be noticed simultaneously with the notice for Council meetings. A drawback of this approach is that private entities may be hesitant to donate to an organization that is perceived as political, and the willingness of donors to donate t o such a nonprofit might be influenced by whether the donor agrees or disagrees with the politics of specific Council members at any given time.

A Foundation with this Board structure will be subject to the Brown Act.

Option 2: Two Council Members Serve on The Board:

A Board with this structure would include both City Council members and non -City Council members. The City's control over the Board would depend on the size of the Board, the number of City Council members on the Board, the number of City representatives on the Board (other than City Council members), and the number of Board members appointed by the City Council. A Board with both public and private members would likely be perceived as a public -private partnership. A Board with on ly City Council members and City representatives would be perceived as an arm of the City. Including members of the private sector could increase the monetary, experiential, and networking resources available to the Foundation.

Under Government Code 5 4952(c)(1)(B), legislative bodies subject to the Brown Act include a private corporation that "Receives funds from a local agency and the membership of whose governing body includes a member of the legislative body of the local agency appointed to that gov erning body as a full voting member by the legislative body of the local agency.”

A Foundation with this Board structure will be subject to the Brown Act.

Option 3: City Staff Members Serve on Board (Recommended Option):

A Board with this st ructure would be made up solely of non -City Council members. The City's control over the Board would depend on the size of the Board, the number of City representatives on the Board (other than City Council members), and the number of Board members, which may include City Executive leadership. A Foundation of this type would more likely be viewed as non-political, which could encourage more donations.

A suggested Board composition under this option may consist of five members appointed by the City Manag er. The board may include the following members of the City’s Executive Management Team:

a. Board Chair – City Manager
b. Board Secretary – Assistant City Manager
c. Board Treasurer – Finance Director
d. At-Large Board Member – Community Services Parks and Recreation Director e. At-Large Board Member – Chief of Police

184
CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: ESTABLISHMENT OF A NONPROFIT COMMUNITY FOUNDATION.

PAGE: 4

If a vacancy occurs on the City’s Executive Management Team resulting in a vacancy on the nonprofit board, the City Manager (or his/her designee) will appoint a temporary member until the vacancy on the Executive Team is filled.

A nonprofit with this Board structure is not subject to the Brown Act

Under this option, it is suggested that the City Council receive annual reports of the activities of, funding received, and expenditures made by the Foundation.

Option 4: No Nonprofit:

If the Council decides not to create a nonprofit, the City could still pursue the same objectives by encouraging potential donors to donate funds directly to the City, rather than to a Foundation. This option would avoid the start-up and maintenance costs and staff time which would result from creating a Foundation (unless the Foundation had a private Board and was able to operate without City support).

The estimated start -up cost to file the n ecessary documents for establishing this nonprofit community foundation is $880, plus any legal fees to prepare the required documents and Staff time to determine the structure of the nonprofit entity.

Attachment: Resolution 2026-018

185
01225.0001 2014168.1
RESOLUTION NO. 2026-018

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO CREATE A

NONPROFIT COMMUNITY FOUNDATION TO PROMOTE, SPONSOR,

AND ASSIST IN THE ADVANCEMENT OF CITY OF CHINO PARKS,

RECREATION FACILITIES, PROGRAMS, AND COMMUNITY SERVICE

OPPORTUNITIES TO STRENGTHEN AND ENHANCE THE QUALITY

OF LIFE FOR THE CITY OF CHINO COMMUNITY

WHEREAS, the City Council of the City of Chino desires to create a nonprofit community foundation (“Foundation”) to promote, sponsor, and assist in the advancement of Chino parks, recreation facilities, programs, and community service opportunities to strengthen and enhance the quality of life for the Chino community; and

WHEREAS, the City Council considered various options for the structure of the board of the Foundation and other issues pertinent to the str ucture, purpose, procedures, and powers of the foundation and hereby approves this Resolution to establish the Foundation.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY O F CHINO, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the City Manager is hereby authorized to take all necessary actions to create and establish the Foundation to promote, sponsor, and assist in the advancement of Chino parks, recreation facilities, programs, and community service opportunities to strengthen and enhance the quality of life for the Chino community . The City Manager is authorized to select the members to serve on the Board of the Foundation.

SECTION 2. That the Foundation shall be formed, structured, empowered, governed, and otherwise established in conformity with the direction given to the City Manager and City staff during the City Council meeting held on March 3, 2026.

SECTION 3. That a wri tten report on the activities, funding and expenditures of the Foundation be presented to the City Council annually following the creation of the Foundation.

SECTION 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED THIS 3rd DAY OF MARCH 2026.

EUNICE ULLOA, MAYOR
ATTEST:

NATALIE GONZAGA, CITY CLERK

186

RESOLUTION 2026-018

Page 2 of 2 ends

01225.0001 2014168.1

State of California )
County of San Bernardino ) ss
City of Chino )

I, Natalie Gonzaga, City Clerk of the City of Chino, do hereby certify the foregoing Resolution 2026-018 was duly adopted by the Chino City Council at a regular meeting held on the 3RD day of March 2026, by the following votes:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

NATALIE GONZAGA, CITY CLERK

187

MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 3, 2026

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: MAYOR PRO TEM CURTIS BURTON

SUBJECT
..titl e
Community Support Fund – Mayor Pro Tem Burton.
..end

RECOMMENDATION
..recommendation
Approve community support fund contributions to: Chino American Little League ($250), Chino National Little League ($250), Chino Girls Fastpitch ($250), Chino Kiwanis Club (Corn Feed Run) ($250).

..body

FISCAL IMPACT
Sufficient funds have been included in the Fiscal Year 2025-26 Operating Budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Superior Customer Service
 Exemplary Leadership
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure: 1002000 43300 N2034
Transfer In: Transfer Out:
188
CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: COMMUNITY SUPPORT FUND - MAYOR PRO TEM BURTON.

PAGE: 2

BACKGROUND
The City of Chino is fortunate to have multiple non -profits and community groups dedicated to serving the public and preserving Chino’s unique history. To assist in their ongoing efforts, the City Council from time to time, authorizes expenditures from the City’s community sup port fund.

These expenditures serve a valid public purpose by helping to continue the outstanding services that these organizations provide to our community.

ISSUES/ANALYSIS
To continue this tradition, Mayor Pro Tem Burton recommends that the City Council approve the following contributions:
 Chino American Little League - $250: Helps teach Chino’s youth the importance of teamwork, leadership, hard work, and humility through an organized baseball league.  Chino National Lit tle League – $250: Provides a safe opportunity for Chino Youth to learn the game of baseball in a fun, safe, and engaging environment while teaching the value of teamwork, the importance of sportsmanship, and leadership.  Chino Girls Fastpitch - $250: Provides girls between 4-18 the opportunity to develop life skills through competitive softball.
 Chino Kiwanis Club (Corn Feed Run) - $250: Serves the Chino community through various services and Citywide fundraising projects.

By approving these contributions, these groups will be better equipped to provide services to our community. Therefore, as proposed by Mayor Pro Tem Curtis Burton, staff recommends that the City Council approve the community support contributions to: Chino American Little League, Chino Nat ional Little League , Chino Girls Fastpitch, and Chino Kiwanis Club (Corn Feed Run).

189

MEMORANDUM

CITY OF CHINO

ADMINISTRATION DEPARTMENT

CITY COUNCIL MEETING DATE: MARCH 3, 2026

TO: MAYOR AND CITY COUNCIL MEMBERS, CITY OF CHINO
FROM: COUNCIL MEMBER FLORES

SUBJECT
..titl e
Community Support Fund – Council Member Flores.
..end

RECOMMENDATION
..recommendation
Approve community support fund contributions to: Chino National Little League ($350).

..body

FISCAL IMPACT
Sufficient funds have been included in the Fiscal Year 2025-26 Operating Budget.

CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
 Positive City Image
 Superior Customer Service
 Exemplary Leadership
 Public Service Excellence through Internal and External Partnerships

Revenue:

Expenditure: 1002000 43300 N2032
Transfer In: Transfer Out:
190
CITY COUNCIL MEETING DATE: MARCH 3, 2026
TITLE: COMMUNITY SUPPORT FUND - COUNCIL MEMBER FLORES.

PAGE: 2

These expenditures serve a valid public purpose by helping to continue the outstanding services that these organizations provide to our community.

ISSUES/ANALYSIS
To continue this tradition, Council Membe r Flores recommends that the City Council approve the following contribution:
 Chino National Little League – $350: Provides a safe opportunity for Chino Youth to learn the game of baseball in a fun, safe, and engaging environment while teaching the value of teamwork, the importance of sportsmanship, and leadership.

By approving th is contribution, th is group will be better equipped to provide service s to our community. Therefore, as proposed by Council Member Flores, staff recommends that the City Council approve the community support contribution to Chino National Little League.

191

Chino City CouncilMarch 3, 2026

Chino City Council
March 3, 2026