Project Name/No.: SD240 – Euclid Ave. SD Line I Contract No.: 2024-206 (A3) _ Project Manager: PW/ M. Hindersinn Approved: ________________ AMENDMENT NO. 3
TO AGREEMENT FOR SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR SERVICES (“Amendment”) by and between the CITY OF CHINO, a California municipal corporation (“City”) and Proactive Engineering Consultants dba Q3 Consulting, a California Corporation (“Consultant”) is effective as of the 1
st day of July, 2026.
RECITALS
A. City and Consultant entered into that certain Agreement for Contractual Services dated February 6th, 2024, (“Agreement”) whereby Consultant agreed to provide Design Engineering Services for SD240 – Storm Drain Line I Project.
B. City and Consultant entered into a First Amendment to the Agreement dated July 1, 2024, to add to the scope of services and extend the term of the Agreement for an additional Fiscal Year (2024-25).
C. City and Consultant entered into a Second Amendment to the Agreement dated July 1, 2025, to extend the term of the Agreement for an additional Fiscal Year (2025-26).
D. City and Consultant now desire to amend the Agreement to extend the term of the Agreement, add to the scope of services, increase compensation, and incorporate an updated Schedule of Performance.
TERMS
1. Contract Changes. The Agreement is amended as provided herein. (a) The Scope of Services provided in Exhibits “A-1” and “A-2” of the Agreement is amended to include the additional services specified in Exhibit “A-3”, attached hereto.
(b) The Schedule of Compensation provided in “Exhibit C” of the Agreement is amended to incorporate the updated fee schedule described in “Exhibit C-2,” attached hereto.
(c) The Schedule of Performance provided in “Exhibit D” of the Agreement is amended and replaced with the updated Schedule of Performance provided in Exhibit “D-2,” attached hereto.
(d) Section 2.1, Contract Sum, is hereby revised to read in its entirety as follows:
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as 01225.0001/863605.1
Exhibit “C” and Exhibit “C-2” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Two Million Four Hundred Seventy-Four Thousand Eight Hundred Thirty-Five Dollars and Seventy-Six Cents ($2,474,835.76) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10. (e) Section 3.4, Term, is hereby revised to read in its entirety as follows:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, which shall be no later than June 30, 2028, except as otherwise provided in the Schedule of performance (Exhibit “D”). Consultant shall complete the services within the Term of this Agreement and shall meet any other established schedules and deadlines.”
2. Continuing Effect of Agreement. Except as amended by this Amendment, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment to the Agreement.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.
5. Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. [SIGNATURES ON FOLLOWING PAGE]
01225.0001/863605.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first-above written.
CITY:
CITY OF CHINO, a municipal corporation
Linda Reich, City Manager
ATTEST:
Natalie Gonzaga, City Clerk
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
ALESHIRE & WYNDER, LLP
_____________________________ _____________________________ Fred Galante, City Attorney Hye Jin Lee, PE, Director of Public Works CONSULTANT:
PROACTIVE ENGINEERING CONSULTANTS
DBA Q3 CONSULTING
By:
Name: John McCarthy, PE
Title: Vice President
By:
Name: Remi Candaele, PE
Title: Director
Address: 27051 Town Centre Dr., Suite 270
Foothill Ranch, CA 92610
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.
Exhibit "A-3”
Scope of Services
The Client and Q3 Consulting (Consultant) for mutual consideration hereinafter set forth, and agree as follows:
Task 1 – Hydrology and Hydraulics
Subtask 1.4 – Line H Hydraulic Analyses
Q3 will prepare hydrologic and hydraulic computations to support the sizing of Line H, its lateral storm drains, and catch basins. All calculations will be performed per SBCFCD Standards. A supplemental hydrology map will be created. Q3 will update the Master Hydrology and Hydraulics Report with the calculations, maps, and description related to Storm Drain Line H.
Deliverables:
• One (1) Master Hydrology and Hydraulics Report in PDF Subtask 1.5 – Channel Hydraulic Analyses
Q3 will provide engineering services to perform hydraulic modeling for the historical Line I/H channel within the OCFCD property. The hydraulic model will be prepared using the WSPG computer program for the 1,500 feet long channel reach. The existing condition model will be revised to incorporate the proposed alternative, including the inline grade control structures and revetment. The hydraulics of the alternative will be evaluated and compared with the OCFCD design requirements and for impacts to the existing condition hydraulics. Q3 will incorporate the results of the evaluation into the Master Hydrology and Hydraulics Report.
A memorandum will be prepared to demonstrate the capture equivalency of the drop control structures and the NTS to the Statewide Trash Amendments.
Deliverables:
• One (1) Master Hydrology and Hydraulics Report in PDF Subtask 1.6 – CLOMR/LOMR
Q3 will provide engineering services to prepare a HEC-RAS hydraulic model and/or corrected effective model for the 1,500 feet long study reach based on the existing topography and proposed design. No 500-year analysis is included as a part of this task.
Q3 will prepare a Conditional Letter of Map Revision (CLOMR) submittal package to FEMA for improvements at the project site, notably a detailed workmap, annotated DFIRM, and report. Q3 will assist the City in obtaining OCFCD’s signature on the MT-2 form.
A-3 - 1
Q3 will provide engineering services for the processing of the LOMR submittal package with the City and FEMA staff, including FEMA’s reviewing consultant. Processing will include correspondence with FEMA and their reviewing consultant.
Deliverables:
• One (1) CLOMR application package
• One (1) LOMR application package
Subtask 1.7 – Natural Treatment System Design Report
Q3 will prepare a Natural Treatment System (NTS) Design Report to support the selection and sizing of NTS components. Sizing will be consistent with NTS Guidelines by the Irvine Ranch Water District and local jurisdiction. The NTS will be configured to optimize hydraulic residence time (HRT) based on expected hydraulic loading rates (HLR) and available space. No monitoring sampling will be performed.
The NTS will be designed as an offline facility receiving dry-weather flows and first flush only within a controllable water depth.
Deliverables:
• One (1) NTS Design Report in PDF
Task 2 – Feasibility Study (No Changes)
Task 3 – Survey
Subtask 3.5 – Supplemental Topographic Channel
Q3 will perform supplemental field survey within the OCFCD property to spot elevations, trees, and other structures to design the channel, the natural treatment system, and the transition back to the existing ground. Right-of-entry permits will be obtained from OCFCD.
Deliverables:
• One (1) AutoCAD drawing file with the topographic line work for the limits of work Subtask 3.6 – Right-of-Way Acquisition
Q3 will work with subconsultant EPIC to obtain additional right-of-way from USACE (Parcel 1056-281-01) and OCFCD (1056-392-05 and 1056-392-06, 1056-281-02, 1056-271-03, -04 and -05, 1056-271-02). Subtasks will include right of way estimating, project estimation, fee appraisal, and lead the partial acquisition process under the direction of the City Staff.
Title Review - EPIC will obtain up to eight (8) preliminary title reports (PTR) for the proposed land acquisitions. EPIC will perform a desk review of the title report and survey exhibits available including legal descriptions and plat maps (if applicable) to research and verify real property ownership and identify any encumbrances. EPIC will assist in clearing encumbrances to conveying title prior to closing.
Appraisal Report - A qualified appraiser employed or subcontracted by EPIC will provide an opinion of fair market value for the proposed parcel acquisition in the form of an appraisal report (up to 8 total).
The appraisal will conform to the USPAP, the Appraisal Institute’s Code of Ethics, and federal policies A-3 - 2
and regulations, where applicable. The appraiser will conduct a visual property inspection to identify property attributes, including the availability of utilities, topography, drainage, external site influences, traffic patterns and surrounding uses, access, frontage, visibility, quantity, quality and condition of improvements. Following the inspection, the appraiser will research and analyze market conditions relevant to the property type and investigate public records for the property’s zoning, entitlement status, general plan and flood hazard area classification, as well as investigate the property tax assessor’s records for attributes of the property and project details and mapping, if applicable. Once these identifications are made, the highest and best use conclusion is formed, and data can be gathered to apply the appropriate approaches to value. These approaches are the sales comparison, cost, and income. The final step is reconciliation of the various indications of value into a single estimate. After the appraisal has been performed, an appraisal report which conforms to USPAP will be provided. Upon completion, the appraisal report will be provided to the City for approval of Amount of Just Compensation.
Prepare Offer Package and Negotiations - EPIC will prepare purchase offer documents, including purchase offer letter, appraisal report, and list of compensable items, in accordance with state or federal regulations and the approval of the City.
The EPIC ROW Agent will then present the written purchase offer to the property owner or their representative and begin to negotiate for the purchase of property rights in good faith. Upon initiating the negotiation process, the agent will establish a positive rapport, trust, and a reliable working relationship with the property owner in order to create an atmosphere in which successful negotiations can be conducted. The property owner will be given a detailed explanation of the property interest being acquired and the proposed design and construction details as it affects the property. The agent will advise regarding the acquisition process and follow-up to continue negotiations and settle via voluntary means. The agent is responsible for preparing and assembling acquisition contracts, deeds, and related acquisition documents required for the acquisition of all necessary property interests. The EPIC Project Manager will review all project files for quality assurance to make sure all acquisition files meet all local, state, and federal laws and regulations, as well as being compliant with federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) requirements.
Escrow Coordination - Once signatures from the property owner and the client on acquisition agreement(s) have been obtained, EPIC will open escrow and oversee the escrow process to obtain signature on all necessary documentation such as grant deeds and temporary construction easement deeds to convey title and transfer funds. At the close of this process, EPIC will transmit closed acquisition documents to the City.
Work assumes that no third-party appraisal review, or eminent domain support, or litigation guarantees, are required.
Deliverables:
• Notice of Decision to Appraise (NODA) letter(s)
• Appraisal Report(s) (up to 8)
• Order and Review PTR(s) (up to 8)
• Acquisition Offer Document package
• Escrow Documents
• Final Title Policy
A-3 - 3
Task 4 – Geotechnical Report
Subtask 4.1 – Geotechnical Investigations (Updated)
Q3 will work with subconsultant Converse to secure access and permits for the drill exploratory borings from the City and Orange County Flood Control District.
Subconsultant Converse will perform pavement and soil investigations along the preferred project alignment. Subsurface investigations will support the determination of existing pavement thickness, classify sub-surface soils, provide geotechnical parameters for RCP design, evaluate trench slope stability, and provide trench backfill recommendations. Exploration to include twenty-three (2) borings, 13 at a depth of 30 feet along Euclid Ave, 2 at a depth of 50 feet along Euclid Ave, 4 for the flood control channel and the wetlands at a depth of 20’, and 4 percolation tests at a depth of 10 feet along the project alignment.
Sub-consultant Converse will prepare a geotechnical design report to provide design recommendations, including:
• Evaluation of ground rupture potential due to earthquake faulting. • Seismic design parameters based on 2025 California Building Code (CBC). • Description of onsite material and analysis of its suitability for use as fill, bedding, or backfill. • Preparation of foundation soil below the storm drain system including depth of soil removal (over-excavation), ground scarification, fill placement and compaction. • Stability and erosion potential of cut slopes. If required, slopes will be evaluated for stability under static, seismic, and rapid drawdown conditions.
• Recommendations for trenching, trench stability and excavation, shoring, backfill, suitability of excavated material as backfill, pavement section recommendations, soils bearing capacity, groundwater condition and dewatering, pipe bedding requirement, temporary excavations, and soil parameters for the design of shoring. • Soil parameters such as allowable bearing pressures, lateral earth pressures, and coefficient of friction for the design of storm drain and earth retaining structures. • Recommended Rankin’s Factor (Ks) and sliding coefficient (phu) values for use on RCB and RCP D-Load calculations. Recommended subgrade reaction (Ks) for the associated allowable bearing pressures, design earth lateral pressure, R-value, moisture content, density, gradation, consolidation, expansion, shear resistance, sand equivalence, soils corrosivity, shoring/trench safety, coefficient of friction. Percentage of sand, silt and clay to determine soil erodibility factor (K) using Erickson nomograph. Site preparation including compaction requirements and characteristics of native soils], and/or both criteria. • Stable slopes for proposed excavation.
• Recommendations for unusual soils conditions or groundwater conditions during construction, if encountered.
• Recommendations for any anticipated shrinkage and subsidence.
A-3 - 4
• Discussion on the necessity of dewatering during construction (no study).
Traffic control by a professional company will include signs and cones in accordance with the WATCH manual. Preparation of a traffic control plan is not included and, if required, a separate scope and fee will be provided for review and approval. Borings will be backfilled with soil cuttings mixed with cement and the pavement section will be replaced with quick-set cement and the surface sprayed with black dye to blend with the adjacent surface as much as possible.
Soil corrosivity at Pine Avenue will be per the Soil Corrosivity Evaluation Report prepared by Project X Corrosion Engineering (2023).
Deliverable(s):
• One (1) geotechnical investigations report in PDF format summarizing the findings and recommendations for the project.
Deliverables:
• One (1) Geotechnical Design Report in PDF
Task 5 – Research
Subtask 5.3 – Supplemental Potholing
The existing contract includes a budget of 20 potholes. At the request of the City, a supplemental budget has been included to perform up to 40 potholes. Potholes will be cold patched. The preparation of traffic control plans is included. Traffic control will be performed per the WATCH Manual.
Deliverables:
• One (1) Utility Potholing Report in PDF
Task 6 – Permitting
Subtask 6.8 – Supplemental Species Survey
Q3 will work with subconsultant RVA to prepare supplemental species survey to include Storm Drain Line H (including Pine Avenue Widening) footprint and the proposed channel. These surveys required to be conducted during the nesting season period (April 10th – August 15th), including:
Focused Surveys for Least Bell’s Vireo - The additional (Delta) effort will be for Line H (including Pine Ave Widening) area. RVA will conduct eight (8) surveys, and each will be held 10 days apart during the period between dawn (AM) to 11:00AM. A report will be prepared to document the findings.
Burrowing Owl Survey - The additional (Delta) effort will be for Line H (including Pine Ave Widening) area. RVA will conduct three (3) surveys and held between 2-4 weeks apart. A report will be prepared to document the findings.
A-3 - 5
Crotchet Bumble Bee Survey - This effort will be for Line I, Line H (including Pine Ave Widening) area.
RVA will conduct three (3) surveys and held between 2-4 weeks apart. A report will be prepared to document the findings.
Rare Plants Survey - This effort will be for Line I, Line H (including Pine Ave Widening) area. RVA will conduct five (5) surveys and be held within 3 weeks apart. A report will be prepared to document the findings.
Deliverables:
• Species Survey Reports in PDF
Subtask 6.9 – Supplemental CEQA IS/MND
Q3 will work with subconsultant RVA to prepare supporting environmental documentation for an Initial/Mitigated Negative Declaration to satisfy the CEQA requirements for the supplemental limits of work. This includes Biological Resources Assessment/Jurisdictional Delineation, Cultural Resources Assessment, Air Quality/Greenhouse Gas/Energy/Noise Analysis.
Deliverables:
• Final IS/MND and Notice of Determination in Electronic Format Subtask 6.10 – Supplemental USACE NEPA
Subconsultant RVA will prepare an Administrative Draft Environmental Assessment (EA) to determine if the Project will have a significant effect on the environment, using USACE LA District procedures and policies, which will contain a description of the Project as it pertains to the Section 408 permission and Section 404 permit, the Project location, and a description of the environmental setting of the Project site. The document will incorporate the supplemental limits of work.
Deliverables:
• Final Environmental Assessment (EA) in Electronic Format Subtask 6.11 – Supplemental Regulatory Permitting
RVA will prepare the necessary permit application packages and supporting documents in order to obtain the necessary permits and agreements for the project which include Section 408 for all modifications to the Congressionally authorized and constructed USACE project, 404, 401, 1602 permits, as well as County encroachment permits. The supplemental regulatory permitting will be required for the channel and the proposed natural treatment system.
Deliverable(s):
• Filing for Sections 408, 404, 401, and 1602 Permits
• Filing for Section 214 funding agreement.
Subtask 6.12 – OCPW Encroachment Permit Support
Q3 will work with the City to obtain an encroachment permit from OCPW. The Permit request will be submitted by the City. Q3 will participate in stakeholder meetings and provide supporting documentation to address comments from OC Real Estate, OCFCD, OC Environmental Resources, OC Development Services, OC Construction/PM, and OC Operations & Maintenance.
A-3 - 6
Deliverables:
• As-Needed
Task 7 – PS&E (30, 65 AND 100% CDs)
Subtask 7.2 – SD Plans – Line I (Adjustment)
Q3 and subconsultant EXP will prepare a 20’ scale storm drain improvement plan that includes plan and profile. Include stationing and elevations of junction structures, catch basins, and laterals. Profile sheets will include Q, maximum velocity, HGL, and details. Design of inlets and laterals will per City, Caltrans, and San Bernardino County Standard Plans and Special Provisions. Plans to be submitted for review at the 30%, 65%, 95%(interim), and 100% stages. Limits of the storm drain plans are from Merrill Avenue to Pine Avenue.
Supplemental work will include the design of the double 14’x6’ RCB cross-culvert at Pine Avenue joining the existing wetlands located north and south of Pine Avenue. The proposed RCB will generally follow Caltrans Standard Plan D81 and D83A. The proposed outlet structure and energy dissipation feature into the flood control channel will be designed consistent with Caltrans Standard Plan D85 and D86.
Deliverables:
• One (1) set of 20’ scale storm drain plans in PDF
Subtask 7.3 – Street Improvements (Adjustment)
For areas where significant demolition and roadway impacts are necessary for the construction of the storm drain, EXP will prepare roadway plans to ensure the contractor reconstructs to the preconstruction conditions. EXP will research existing as-builts and use existing mapping to develop the roadway geometry and profile.
Record drawings shall be provided by City. Subconsultant EXP will prepare 20’ scale street improvement plans, including paving, accessibility, striping and signing to restore existing infrastructure in kind within the limits of work. Plans and details will be per existing record drawings. The plans will also show any utilities, utility appurtenances, and any adjustments or relocations of existing utility boxes and the limits of pavement replacements. 20-foot scale blowup details will be created for the crossings at Kimball Ave, Bickmore Ave, and to Pine Ave. Limits of the street improvement plans are from Merrill Avenue to Pine Avenue.
Deliverables:
• One set of street improvement plans in PDF at 30%, 65%, and 95% (interim) • One set of street improvement plans on bond paper at 100% Subtask 7.4 – Traffic Signal Improvement Plan (Adjustment) Subconsultant EXP will prepare traffic signal modification plans to replace existing infrastructure in-kind.
Record drawings shall be provided by City. Annotated record drawings will be consistent with the standards and requirements of the City, California Manual on Uniform Traffic Control Devices (MUTCD), and Caltrans.
A-3 - 7
Limits of the traffic signal improvement plans are from Merrill Avenue to Pine Avenue.
Deliverables:
• One set of traffic signal improvement plans in PDF at 65%, and 95% (interim) • One set of traffic signal improvement plans on bond paper at 100% Subtask 7.8 – Structural Improvement Plan (Adjustment)
Subconsultant EXP will prepare structural improvement plans for structural design for wing walls, aprons, cutoff walls, junction and transition structures, up to five structures. The proposed RCB will generally follow Caltrans Standard Plan D81 and D83A. Structural Calculations will be performed for any non-standard features using AASHTO LFRD Design Specifications.
Structural detail sheets will be developed to include sufficient information to illustrate the structural design intent. Enough information will be added to the plans to show layout, dimensions, reinforcement requirements and detail connections.
Structural details will be prepared for the channel inlet, grade control structure, and diversion structure into the natural treatment system.
Deliverables:
• One set of structural improvement plans in PDF at 65% and 95% (interim) • One set of structural improvement plans on bond paper at 100% Subtask 7.10 – Construction Staging/Traffic Control Plans (Adjustment) Subconsultant EXP will prepare 20’ scale construction staging and traffic control plans for the extents of the actual construction work zone. Construction staging plans will indicate responsibilities, equipment weight and routes, material storage locations, trailer location, traffic control consistent with the traffic control plans, parking and cleanup., including paving, accessibility, striping and signing to restore existing infrastructure in kind within the limits of work.
Traffic control plans will be consistent with the City of Chino standards and requirements of the contractor’s construction operation needs, and the watch manual and MUTCD.
Construction staging plans and traffic control plans are provided for reference only. Construction staging plans and traffic control plans shall be prepared by the Contractor selected by the City. Limits of the construction staging/traffic control plans are from Merrill Avenue to Pine Avenue.
Deliverables:
• One set of construction staging/traffic control plans in PDF at 65% and 95% (interim) • One set of construction staging/traffic control plans on bond paper at 100% Subtask 7.15 – Relocation Support of SARI Line
A crossing of the existing 39-inch SARI Line is anticipated at Pine Avenue for both Line I and Line H, and the cross-culvert. The anticipated vertical alignments of both Line I and Line H may result in the storm drains sitting on top of the SARI line with limited vertical separation. Multiple options will be evaluated A-3 - 8
and presented to the City, including protection-in-place, structural encasement to support the loads from the storm drain, and full relocation of the SARI line, which will still require crossing by the proposed storm drain lines.
Q3 will work with subconsultant EXP to prepare a structural encasement detail and supporting structural calculations. A budget for coordination with SAWPA has been included. A full relocation design is not included, as a preferred re-alignment should be determined.
Deliverables:
• One (1) structural encasement detail in PDF
Subtask 7.16 – Undergrounding of SCE/Dry Utilities
PEC’s dry utility division will lead the coordination of the overhead SCE and dry utility lines along Pine Ave between 200 feet west of Euclid Ave and Mayhew Ave. All third-party fee to be paid by the City. No interim natural gas relocation is anticipated. Specifically:
Planning - Process submittals to the Dry Utility Companies for their records. Once records have been obtained, research the Project Area to acquaint ourselves with the dry utilities. Meet with the Project Team to review our findings and discuss/resolve impacts. Meet with the project team to initiate process of estimated loads for electrical which will be required for the SCE Circuit Capacity” study.
Conceptual Layouts - Prepare conceptual DU infrastructure layouts and dry utility budget cost estimates with anticipated points of connection, locations of vaults, and other subsurface and above grade infrastructure.
Power/Telephone/CATV Design Coordination for Interim Aerial Relocations - Meet and coordinate with Power/Telephone/CATV personnel on the project. Prepare exhibits and review same with Project Team and Power/Telephone/CATV representatives. Assist Power/Telephone/CATV planner with preparation of "Redline" plans and review same with Project Team. Establish locations of aerial facilities to ensure impacts are minimized. Assist Client in obtaining contracts, letters of agreement, right-of-way issues and related documents with respect to the Power/Telephone/CATV activity for this phase of the project.
Prepare for, attend, and respond to action items resulting from attendance to one (1) Pre-Construction meeting at direction of City.
Power/Telephone/CATV Design Coordination for OHD to UGD Relocations - Meet and coordinate with Power/Telephone/CATV personnel on the project. Prepare exhibits and review same with Project Team and Power/Telephone/CATV representatives. Assist Power planner with preparation of "Redline" plans and review same with Project Team. Establish locations of UGD facilities to ensure impacts are minimized. Allow time by Project Team for “Red-line” design reviews between Power/Telephone/CATV purveyors and Project Team to establish agreed upon plan. Distribute copies of approved "Redline" plans to all purveyors, and members of the Project Team if needed. Monitor Project Team’s designs and address changes to their respective plans with Power/Telephone/CATV. Assist Client in obtaining contracts, letters of agreement, right-of-way issues and related documents with respect to the Power/Telephone/CATV activity for this phase of the project. Provide analysis and recommendations to City related to contracts and assist City in processing of same. Prepare for, attend, and respond to action items resulting from attendance to one (1) Pre-Trench meeting at direction of City.
Power “New Business” Design Coordination for Power Service to Streetlight Meter Pedestal - Coordination with design team regarding New Business Power plans. Meet and coordinate with Power A-3 - 9
personnel on the project. Prepare exhibits and review same with Project Team and Power representatives. Assist Power planner with preparation of "Redline" plans and review same with Project Team. Establish locations of Power facilities to ensure impacts are minimized. Allow time by Project Team for “Red-line” design reviews between Power Company and Project Team to establish agreed upon plan. Monitor Project Team’s designs and address changes to their respective plans with Power.
Assist City in obtaining contracts, letters of agreement, right-of-way issues and related documents with respect to the Power activity for this phase of the project. Provide analysis and recommendations to City related to contracts and assist City in processing of same.
Dry Utility Composite Plans & Exhibits - Prepare and distribute all plans and exhibits required by the utility companies to coordinate the dry utilities. Coordinate and update Civil base files for a Dry Utility Composite Plan. Prepare a proposed dry utility composite plan for the coordination of DU with the Project Team.
Deliverables:
• Assist in obtaining contracts, letters of agreement, right-of-way issues and related documents for Power/Telephone/CATV
Subtask 7.17 – Gas Line Relocation
PEC/Q3 will lead the coordination with SoCalGas (SCG) to relocate the 4-inch natural gas line. Subtasks will include: (1) Coordination with design team regarding Gas relocation plans; (2) Meet and coordinate with Gas personnel on the project. Prepare exhibits and review same with Project Team and Gas representatives; (3) Assist Gas planner with preparation of "Redline" plans and review same with Project Team. Establish locations of trenches to ensure impacts are minimized. Allow time by Project Team for “Red-line” design reviews between Gas Company and Project Team to establish agreed upon plan. (4) Assist City in obtaining contracts, letters of agreement, right-of-way issues and related documents with respect to the Gas activity for this phase of the project. Provide analysis and recommendations to Client related to contracts and assist Client in processing of same.
Deliverables:
• Updated plans and specifications in PDF to IEUA
• Updated plans and specifications in PDF to DGS
Subtask 7.18 – Line H Storm Drain Plans
Q3 will prepare the 20’ scale storm drain plan that includes plan and profile, stationing and elevations of junction structures, catch basins, and laterals. Includes junction structures from existing storm drain laterals. This includes storm drain lateral H-1-1.
Deliverables:
• One (1) set of 20’ scale storm drain plans in PDF
Subtask 7.19 – Channel Civil Plans
Q3 will prepare the design plan for a soft-bottom channel, including final planform, 20’ scale grading profile and section, grade control and sediment capture detail sheets, typical channel section and miscellaneous, and maintenance plan. Plans shall include grading limits, permit limits, lot lines and A-3 - 10
dimensions, upland pad elevations, slope contours (slopes over five feet high), earthen berms, top/toe of slopes, ridgelines, flowlines, spot grade elevations, grading details/sections and any other detailed information required to adequately define the proposed finished ground surface elevations.
Corrective/Remedial grading measures that may be identified the project geotechnical design report shall be incorporated into the plan. Q3 will incorporate an access maintenance path, maintenance ramps to each grade control structure, and standard fencing and gates per standard plans. Plans will be consistent with applicable standard drawings published by San Bernardino County, OCFCD, APWA, Caltrans, and other relevant standards.
Deliverables:
• One (1) set of 20’ scale channel civil plans in PDF
Subtask 7.20 – Channel Erosion and Sediment Control Plans Q3 will prepare 20’ scale erosion and sediment control plans for the extents of the channel. The plans will identify the vegetative measures and barriers to achieve soil stabilization and soil retention, respectively. The preparation of a Water Diversion Plan will be identified as required and deferred to the Contractor.
Deliverables:
• One (1) set of 20’ scale channel erosion and sediment control plans in PDF Subtask 7.21 – Channel/NTS Planting and Irrigation Plans Q3 will work with subconsultant Clark & Green to prepare a 30% design development concept of the flood control channel and the wetlands to include design, layout, refinement and coordination of maintenance access ramps and routes, potential trails, respites, above grade utilities and other site design features (if any).
Upon approval of the design development concept, Clark and Green will prepare a 20’ scale planting and irrigation plan for the proposed flood control channel and incorporated vegetated sections. Plan will include irrigation plan and details, and planting plan and details on standard sheets. Irrigation plans will include water conserving irrigation design, calculations and details to meet local codes and criteria.
Planting plans will include riparian, drought tolerant or native planting, consistent with the latest water conservation standards.
Q3 will work with subconsultant Clark & Green to prepare a 20’ scale planting and irrigation plan for the proposed NTS. Planting will focus on native wetland, riparian plant palettes based on hydrozoning. Soil amendments will be specified to allow the growth of selected riparian planting. Irrigation will identify temporary irrigation systems to help establish native planting and consistent with water conservation ordinances. Agency approval will be obtained.
Deliverables:
• One (1) design development concept in PDF
• One (1) set of 20’ scale channel and NTS planting and irrigation plans in PDF Subtask 7.22 – Channel Specifications
A-3 - 11
Q3 will supplement the Project Specifications by incorporating provisions pertaining to trash and debris removal, site preparation, earthwork, erosion control, channel and special structure materials, pavement, planting methods. Project Specifications will be based on the most current City boilerplate Bid Package and the Greenbook for this specific project and include anticipated project quantities.
Proposed modifications will be redlined.
Deliverables:
• One (1) set of redlined Project Specifications in Word Subtask 7.23 – Channel Engineer’s Estimate
Q3 will supplement the Project Engineer’s estimate of probable costs by performing quantity takeoffs at each milestone submittal and providing an opinion of probable costs using industry standard unit costs, ENR construction costs, and available City cost database.
Deliverables:
• One (1) set Engineer’s Estimate in Excel
Subtask 7.24 – NTS Civil Plans
Q3 will prepare the NTS civil plan set, including:
- Grading and earthwork for the low-flow channel diversion, inlet pool, open water, shallow water planform with emergent bulrush, riparian and wetland areas. Includes grading for the access maintenance path and the maintenance ramps to the inlet and outlet structures. - Storm drain including inlet structure, outlet structure, manholes, trash rack and debris removal structures,
- Miscellaneous details, including standard signage, standard fencing and gates per standard plans. The implementation of monitoring equipment is not anticipated.
Deliverables:
• One (1) set of 20’ scale NTS civil plans in PDF
Subtask 7.25 – NTS Specifications
Q3 will supplement the Project Specifications by incorporating provisions pertaining to trash and debris removal, site preparation, earthwork, erosion control, channel and special structure materials, pavement, planting methods. Project Specifications will be based on the most current City boilerplate Bid Package and the Greenbook for this specific project and include anticipated project quantities.
Proposed modifications will be redlined.
Deliverables:
• One (1) set of redlined Project Specifications in Word A-3 - 12
Subtask 7.26 – NTS Engineer’s Estimate
Q3 will supplement the Project Engineer’s estimate of probable costs by performing quantity takeoffs at each milestone submittal and providing an opinion of probable costs using industry standard unit costs, ENR construction costs, and available City cost database.
Deliverables:
• One (1) set Engineer’s Estimate in Excel
Subtask 7.27 – Miscellaneous Exhibits
Q3 will prepare exhibits and documentation to support the City with Project approval. Exhibits may be used for internal and external discussions, public presentations, and others. An as-needed budget of 60 hours has been assumed for this task. Exhibits will be prepared upon request from the City.
Deliverables:
• As-needed exhibits
Task 8 – Meetings
Subtask 8.3 – Supplemental Monthly Coordination Meetings The original contract included a budget to attend a total of twelve-monthly coordination meetings. Q3 will prepare updates to the overall project schedule with action items and critical milestones. This budget has been extended assuming a design phase of 36 months.
Deliverables:
• Monthly Progress updates in PDF
Task 9 – Bid Support Services
No Changes
Task 10 – Construction Support Services
Subtask 10.1 – Construction Administration (REMOVED)
Q3 shall respond to Construction staff and/or contractor RFI’s for any technical design clarifications. Q3 shall review the Contractor’s submittals including shop drawings of manufactured and fabricated equipment for conformity with drawings and specifications. Q3 shall attend the pre-construction meeting and progress meetings. Q3 shall provide change order review and clarify change order and construction issues with the City.
Deliverables:
• As-needed.
A-3 - 13
Subtask 10.2 – Record Plan and Closeout (REMOVED)
Q3 shall provide “as-built” drawings based on the changes and markups provided by the Contractor.
Deliverables:
• One (1) set of as-built drawings in PDF Format
Exclusions:
1. Shoring plan design and review
2. Any other work task not specifically set forth in the above Scope of Services.
Reimbursables:
Q3 Consulting will bill reproduction services and other related expenses, at cost, during this phase of the project. This includes all reprographics and photocopying for studies and plan preparation, plan review and agency submittals, meetings, mileage, and other expenses.
A-3 - 14
EXHIBIT "C-2"
SCHEDULE OF COMPENSATION
C-2 - 1
C-2 - 2
EXHIBIT "D-2"
SCHEDULE OF PERFORMANCE
D-2 - 1