A G E N D AA G E N D A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 9, 2022
5:30 P.M. CLOSED SESSION
7:00 P.M. PUBLIC MEETING
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required toYou are not required to provide personal information in order to speak, except to the extent necessary for the Cityprovide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. ThankPLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you. you.
CITY COUNCIL MEMBERS
RAY MARQUEZ, MAYOR
PETER J. ROGERS, VICE MAYOR
ART BENNETT
BRIAN JOHSZ
CYNTHIA MORAN
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ
CITY MANAGER CITY ATTORNEY CITY CLERK
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5 :30 P.M. - CALL TO ORDER / ROLL CALL5:30 P.M. - CALL TO ORDER / ROLL CALL
1. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSIONRECESS INTO CLOSED SESSION
CLOSED SESSION
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1):
Existing Litigation: City Of Chino Hills v. Flaviano E. Dimaranan, Adelaida A.
Dimaranan, Ligang Li, Chuan Wang, Sommai Patamakanthin, Ashfaq Kazi, Farhana Kazi, James Moon, Geonju Moon, Xiangyan Gao, Yiming Qiu (Case Number Pending)
3. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) Initiation of Litigation (7 cases)
4. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (One case)
7:00 P.M. - CONVENE MEETING / ROLL CALL7:00 P.M. - CONVENE MEETING / ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG - Chino Hills Troop 220G (BSA) INVOCATION: Father Mike Fredericks, St. Paul the Apostle Catholic Church
PRESENTATIONS
5. RECOGNITION - Presentation of Certificate of Recognition to Chino Hills High School Girls' Water Polo Team for winning the CIF Southern Section Championship
6. RECOGNITION - Recognition of San Bernardino County Sheriff's Department Deputies Eric Cuesta and Tyler Van Amberg for receiving the Lifesaving Award
7. PRESENTATION - Presentation by Elisa Grey, Director of Commercial Real Estate, Ontario International Airport, on proposed development coming to Ontario
8. PRESENTATION - Chino Valley Independent Fire District's Cardiac Care Team demonstration on Automated External Defibrillator (AED) and Emergency Communication Nurse System (ECNS) presentation
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
9. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
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CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESSCITY DEPARTMENT BUSINESS
CONSENT CALENDAR (18 ITEMS) -CONSENT CALENDAR (18 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
10. Approve July 12, 2022, City Council Meeting Minutes
11. Receive and file City Official Report for period of July 12 through August 8, 2022
12. Ratify payments over $25,000 totaling $9,469,536.04 for month ended June 30, 2022
13. Receive and file Investment Report for month ended June 30, 2022
14. Authorize execution of Communications License Agreement with New Cingular PCS, LLC to develop wireless communication facility within City-owned open space disguised as a faux water tank located at 17345 East View Drive adjacent to Adobe Trail between East View Drive and Sunny Meadow Lane.
15. Approve donation of 2022 Chevrolet Bolt to San Bernardino County Sheriff's Department purchased for use by Chino Hills Citizens Patrol Unit and authorize City Manager to execute documents to complete transfer of ownership
16. Accept Senate Bill 1383 Local Assistance Grant Award in amount of $117,523 and adopt budget amendment resolution for Fiscal Year 2022-23 increasing Miscellaneous Grant Fund Budget by $117,523 for Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant
17. Approve and authorize disbursement of COVID bonus pay for all eligible City employees
18. Authorize execution of Amendment No. 2 to Agreement No. A2021-057 with EcoTierra Consulting, Inc., increasing total agreement not-to-exceed amount to $169,389.49 and amending scope of work to include focused biological resources surveys and wildlife corridor study for the Paradise Ranch residential project located at Canyon Hills Road, north of Hillcrest Development
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19.Find that cooperative purchasing exception to competitive bidding procedures identified in Chino Hills Municipal Code (CHMC) Section 3.16.110.E applies because Century Industries, LLC, has existing contract through U.S. General Services Administration Contract and procurement process achieves same objectives as CHMC Chapter 3.16 - Purchasing System; waive requirement in CHMC Section
3.16.110 .E that GSA's bid be made within the last 36 months; and authorize issuance of purchase order to Century Industries, LLC, in amount of $196,836 utilizing Cooperative Purchase Contract No. GS03F017GA for purchase of mobile performing arts stage (Show Wagon)
20.Appoint Delinia Lewis to Chino Hills Community Foundation Board of Directors as recommended by Board, for term ending May 2026
21.Adopt budget amendment resolution increasing Community Services Fund Budget by $40,785 and authorize execution of agreement with City of Chino in amount not-to- exceed $184,949.65 to provide Human Services Program
22.Add Section 8 - Procurement Policies to Administrative Policies and Procedures Manual; move existing Section 4 - Finance policies: 4.1 - Credit Card, 4.5 - Environmentally Preferable Procurement, 4.7 - Petty Cash, 4.9 - Federal Purchasing, and 4.13 - Store Cards, to new Section 8 - Procurement Policies and add in alpha order as Sections: 8.2, 8.3, 8.4, 8.5, and 8.7, add placeholder for Sections: 8.1 - Contract Compliance and 8.6 - Purchasing, and reorder alphabetically and renumber remaining policies in Section 4 - Finance; and adopt Administrative Policy 8.8 - Surplus Property and repeal Article IX. Surplus Property from Procurement Policy and Procedures Manual
23.Adopt resolution approving design and plans for construction of Community Park Turf Replacement and Improvements Project located at 3280 Eucalyptus Avenue; approve plans and specifications for Fields 1 - 6 including requirements to utilize FieldTurf USA, Inc., under terms and conditions of California Multiple Award Schedule (CMAS) Contract Agreement No. GS-07F-9631; find procurement process utilized by State of California Department of General Services achieves objectives of Chino Hills Municipal Code (CHMC) Chapter 3.16, find that Cooperative Purchasing exception under CHMC Section 3.16.110.E applies, and waive requirement that bidding have occurred within 36 months pursuant to CHMC 3.16.110.G; authorize City Manager to negotiate and execute agreement with FieldTurf USA, Inc., in amount not-to-exceed $3,250,885 for purchase of materials and installation of synthetic turf under CMAS Contract Agreement; authorize staff to solicit bids for preparatory construction work and determine project to be exempt from review under California Environmental Quality Act
24.Adopt budget amendment resolution for Fiscal Year 2022-23 increasing various fund budgets by $184,000 for Water and Wastewater Rate Study Services and authorize execution of agreement with IB Consulting, LLC, in amount not-to-exceed $225,000 to perform comprehensive cost of service and rate design study for each utility system:
Domestic Water, Recycled Water, Wastewater
25.Adopt resolutions adopting revised Measure I Five-Year Capital Improvement Plan for Fiscal Years 2021-22 through 2025-26 and Measure I Five-Year Capital Improvement Plan for Fiscal Years 2022-23 through 2026-27
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26. Accept grant awards for Hazard Mitigation Grant Program in amount of $113,524 and Environmental Enhancement and Mitigation Program in amount of $317,415; adopt budget amendment resolution for Fiscal Year 2022-23 increasing Various Funds Budgets by $481,740.25 for Citywide Fuel Reduction Phase I Project and Eucalyptus Nature Park Project; approve Amendment No. 4 to Agreement No.
A2019-203 with West Coast Arborists, Inc., increasing annual not-to-exceed amount to $5,399,786, extend agreement through June 30, 2024, and add additional language regarding the American Rescue Plan Act federal funding requirements; find exception to competitive bidding procedures under Chino Hills Municipal Code Section 3.18.050G applies because California Conservation Corps is a governmental entity that is cost-effective and provides young participants valuable skills and experience; authorize execution of agreement with California Conservation Corps in amount not-to-exceed $95,000 for invasive plant removal at Eucalyptus Nature Park; and find proposed projects are exempt from review under the California Environmental Quality Act
27. Adopt budget amendment resolutions increasing General Fund Facilities Maintenance Budgets for both Fiscal Years 2021-22 and 2022-23 by $36,720 each for routine maintenance and cleaning services, and authorize execution of Amendment No. 1 to Agreement No. A2018-144 with Pomona Valley Workshop (dba Athesis) increasing total annual not-to-exceed amount to $151,470 for custodial day services at City Hall and Chino Hills Community Center
DISCUSSION CALENDAR -DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
28. Review and file update for emergency repairs at Well 15 and determine by four-fifths vote the need to continue emergency repairs at Well 15; ratify action of City Manager by Change Order No. 1 increasing existing agreement A2022-114 with Purolite, an Ecolab Company by $3,022 for total not-to-exceed amount of $470,674 pursuant to his emergency authority under Public Contract Code Section 22050 and Chino Hills Municipal Code Section 3.18.050; and authorize City Manager to approve cumulative change orders up to ten percent ($46,762) of original awarded contract amount
29. Introduce an Ordinance entitled: "An Ordinance of the City of Chino Hills, Adding Chapter 9.10 to Title 9 of the Chino Hills Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City and Finding that this Ordinance is Exempt from Review Under the California Environmental Quality Act" for first reading by title only and waive further reading
ITEMS INITIATED BY COUNCILITEMS INITIATED BY COUNCIL
30. Designate Voting Delegate and Alternate for League of California Cities Annual Conference scheduled for September 7 through 9, 2022, in Long Beach
PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Police and FireSAFETY UPDATES - Police and Fire
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COUNCIL REPORTSCOUNCIL REPORTS
Mayor MarquezMayor Marquez
California Institution for Men and Women Citizen Advisory Committee League of California Cities
Inland Empire Division Executive Committee
Latino Caucus Legislative Committee
Southern California Association of Governments
Legislative/Communications and Membership Committee
Tres Hermanos Conservation Joint Powers Authority Board
Vice Mayor RogersVice Mayor Rogers
Chino Basin Desalter Authority Board
Chino Hills Community Foundation Board
Water Facilities Authority Board
Council Member BennettCouncil Member Bennett
Chino Valley Chamber of Commerce Board
Chino Valley Independent Fire District Board
Council Member JohszCouncil Member Johsz
West Valley Mosquito and Vector Control District Board
Council Member MoranCouncil Member Moran
Chino Valley Unified School District Board
Omnitrans
Plans and Programs Committee
COUNCIL COMMENTSCOUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great.
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4 City of,
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for August 9, 2022, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on August 4, 2022, at Chino Hills, California.
CITY OF CHINO HILLS
Lynrfa6'Sisemore
Assistant City Clerk