AGENDA
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 10, 2023
7:00 P.M. PUBLIC MEETING/PUBLIC HEARING
City of CIVIC CENTER, CITY COUNCIL CHAMBERS
Chino Hills 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.ora/Aaendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you.
CITY COUNCIL MEMBERS
PETER J. ROGERS, MAYOR
CYNTHIA MORAN, VICE MAYOR
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
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7:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG - Brownie Girl Scout Troop 94274 INVOCATION: Chaplain Adam Houde, Chino Valley Independent Fire District
PRESENTATIONS
1. RECOGNITION - Recognition of City's Annual Holiday Home Decorating Contest winners
2. WINTER HIGHLIGHTED VOLUNTEER - Frances Downes, 55+ Club, for her dedication to the Adopt-A-Family program
3. RECOGNITION - Recognizing Deputy City Clerk II, Wendi Gensel, for receiving the Master Municipal Clerk (MMC) Designation
4. PROCLAMATION - Proclaiming January 11, 2023, as National Human Trafficking Awareness Day
5. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR (12 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
6. Receive and file Monthly Financial Report for month ended November 30, 2022
7. Ratify payments over $25,000 totaling $5,725,561.72 for month ended November 30, 2022
8. Adopt Ordinance entitled: "An Ordinance of the City of Chino Hills Amending Chapter
3.16 (Purchasing System) to Better Define the Purchasing Agent Position and Responsibilities, Increase the Thresholds for Open Market Purchases and Informal and Formal Bidding Requirements, Add Sections for Change Orders and Compliance With Federal Requirements and Determining This Project is Exempt From Review Under the California Environmental Quality Act," Second Reading (Introduced December 13, 2022)
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9. Adopt Ordinance entitled: "An Ordinance of the City of Chino Hills Amending Chapter
2.08 (City Manager) to Modify Contracting Authority, Adding Chapter 2.26 - (Department Directors) to Designate Acting Department Directors, Amending Chapter 3.18 (Contracting System) to Modify Exceptions to Competitive Bidding Limits, Sole Source, Emergency, Urgent Services and Cooperative Services and Amending Chapter 3.20 (Public Construction Contract Bidding System) to Clarify Process for Bidding for Public Projects, Add Design Build Procurement Process and Electronic Transmission of Notice of Bids and Determining This Project is Exempt From Review Under the California Environmental Quality Act," Second Reading (Introduced December 13, 2022)
10. Authorize City Manager to execute Amendment No. 36 to Agreement A94-93 (County Agreement 94-765) with San Bernardino County Sheriff's Department to increase net cost for Fiscal Year 2022-23 by $515,587 for total net cost of $16,876,094, for increased personnel related costs and third School Resource Officer to provide additional coverage at schools as needed
11. Authorize execution of Amendment No. 3 to Agreement No. A2016-046 with Leatherman BioConsulting, Inc., to extend contract term to January 30, 2026, and to revise Scope of Services and increase billable rates for monitoring and confirming compliance with Mitigation Monitoring Plan and Habitat Mitigation Monitoring Plan for Vila Borba Master Plan Project
12. Authorize execution of five-year agreement with Infosend, Inc., estimated at $200,000 per year for total contract amount not-to-exceed $1,000,000 to provide bill print and mail services
13. Adopt budget amendment resolution for Fiscal Year 2022-23 increasing budget in various funds by $45,000 and authorize execution of Amendment No. 1 to Agreement No. A2020-025 with Koppel & Gruber Public Finance, increasing total not-to-exceed amount to $225,000, replacing Exhibits A and B to reflect the current project, and extending term of agreement to February 11, 2025, for Proposition 218 noticing services
14. Adopt budget amendment resolution for Fiscal Year 2022-23 adjusting various funding sources by $75,385 for Citywide Storm Drain Master Plan Study Project and authorize execution of agreement with AKM Consulting Engineers, Inc., in amount not-to-exceed $607,236 to provide Storm Drain Master Plan/Infrastructure Update Studies for City of Chino Hills Storm Drain Master Plan and Los Serranos Neighborhood Storm Drain Master Plan Project
15. Authorize execution of five-year maintenance agreement with Trueline Construction and Surfacing, Inc., in amount not-to-exceed $250,000 to provide on-call court resurfacing services at various city parks
16. Accept final Parcel Map No. 20286 - Andrew J. Harris and Alda M. Harris, Applicants, consisting of two numbered lots on Palisade Street and authorize City Clerk to record final map
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17. Adopt resolution authorizing City Manager to accept California State Library Building Forward grant in amount of $224,250 with City match of same and execution of grant funds from State of California Budget Act of 2021 (SB 129); and designate the City Manager to enter into agreements on behalf of City; authorize staff to advertise and solicit bids for replacement of HVAC specified components for James S.
Thalman Library; and determine project to be exempt from review under California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq. as Class 2(c) Categorical Exemption, pursuant to Section 15302 of CEQA Guidelines
ITEMS INITIATED BY COUNCIL
18. Appoint three members each to Parks and Recreation, Planning, and Public Works Commission with terms expiring November 30, 2026
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
19. Adopt resolution ordering vacation of portion of Peyton Drive between Morningfield Drive and Eucalyptus Avenue and determine project is exempt from review under California Environmental Quality Act; authorize City Manager to negotiate agreement for sale of portion of Peyton Drive to Holy Transfiguration Coptic Church in an amount based upon appraised value of land; and authorize execution of quit claim deed
PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Fire and Police
COUNCIL REPORTS
Mayor Rogers
• Chino Desalter Authority Board
• Chino Hills Community Foundation Board
• Tres Hermanos Joint Powers Authority Board
Council Member Bennett
• Chino Valley Chamber of Commerce Board
• Chino Valley Independent Fire District Board
• Chino Valley Unified School District Board
Council Member Marquez
• San Bernardino County Transportation Authority
o Board of Directors
o Transit Committee
o Metro Valley Study Session
• Southern California Association of Governments
o Legislative, Communications, and Membership Committee o Regional Council Board
o Transportation Policy Committee
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COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. 5/160
Ciro of
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for January 10, 2023, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on January 5, 2023, at Chino Hills, California.
CITY OF CHINO HI
ti
L4n'nae Sisemd!e
Assistant City Clerk