4 City of
Chino Hills
NOTICE OF SPECIAL MEETING
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Chino Hills will be held on Tuesday, March 14, 2023, at 6:00 p.m., in the Council Chambers of City Hall located at 14000 City Center Drive, Chino Hills, California, and remotely via Zoom via Zoom meeting ID: 86993869868, temporarily in response to Council Member Ray Marquez's request to allow him to appear remotely because his illness is a just cause exception that justifies remote attendance under Government Code section 54953(f). To allow for public attendance and participation and if you would like to speak on an agenda item, you can access the meeting remotely: Join from a PC, Mac, iPad, iPhone, or Android device, or by phone; and view broadcast live on the City's website at www.chinohills.org/videostreaming, or on the City TV channels 3 (Spectrum Cable) and 41 (Frontier Cable): Please use this URL httiDs://usO2web.zoom.us/i/86993869868. If you do not wish for your name to appear on the screen, then use the drop-down menu and click on "rename" to rename yourself to be anonymous. Or join by phone: 1-669-900-6833 Enter Meeting ID: 869 9386 9868. If you want to comment during the public comment portion of the agenda, Press *9 and we will select you from the meeting cue. NOTE: Your phone number is captured by the zoom software and is subject to the Public Records Act unless you first dial *67 before dialing the numbers as shown above to remain anonymous. The Agenda attached to this notice contains a brief general description of each item to be considered.
DATED this 13th day of March 2023.
PETER J. 0 RS, 1AYOR
Items distributed after the posting of the agenda can be viewed by clickina here Notice of Special Meeting click here
AGENDA
CHINO HILLS CITY COUNCIL
SPECIAL MEETING
TUESDAY, MARCH 14, 2023
6:00 P.M. CLOSED SESSION
7:00 P.M. PUBLIC MEETING/PUBLIC HEARING
City{}t CIVIC CENTER, CITY COUNCIL CHAMBERS
Chino Hills 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
VIA TELECONFERENCE
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.ora/Aaendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you.
CITY COUNCIL MEMBERS
PETER J. ROGERS, MAYOR
CYNTHIA MORAN, VICE MAYOR
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
6:00 P.M. - CALL TO ORDER / ROLL CALL
1. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION
CLOSED SESSION
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (1 Case)
3. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) Initiation of Litigation (1 Case)
7:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
INVOCATION: Chaplain Henry Aguilar, Chino Valley Independent Fire District
PRESENTATIONS
4. PRESENTATION - Presentation of City Tile to Winston Ward for his service as the Assistant Director of Community Development/Building Official from March 12, 1997 to March 24, 2023
5. PRESENTATION - Presentation of City Tile to Joann Lombardo for her service as the Community Development Director from May 9, 2011 to March 24, 2023
6. INTRODUCTION - Introduce David Crabtree as the Interim Community Development Director
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
7. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR (10 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
8. Approve February 28, 2023, City Council Meeting Minutes
9. Receive and file Monthly Financial Report for month ended January 31, 2023
10. THIS ITEM HAS BEEN REMOVED FROM THE SPECIAL MEETING AGENDA AND
WILL BE HEARD DURING THE REGULAR MEETING
11 . Authorize execution of Amendment No. 2 to Agreement No. A02-79 with T-Mobile West, LLC to install additional warning signs to comply with current Federal Communications Commission regulations pursuant to conditions of approval set forth in Wireless Zoning Clearance No. 22WZC07 for wireless facility at 15527 Live Oak Road, known as Village Oaks Reservoir
12. Authorize execution of Amendment No. 1 to Agreement No. A2018-059 with Exigis, LLC to extend agreement for one-year, with two additional one-year renewal options, and increase total contract not-to-exceed amount to $149,200 for insurance compliance software and services
13. Authorize City Manager to execute Assignment and Assumption Agreement to assign and transfer Blais and Associates, Inc., rights, title, interests and obligations in Agreement No. A2019-145 to Blais and Associates, LLC, due to reorganization and Amendment No. 1 to Agreement No. A2019-145 increasing not-to-exceed amount to $245,000 for grant monitoring services
14. Ratify Amendment No. 3 to Lease Agreement No. A09-20 with County of San Bernardino extending term of lease for office space located in Chino Hills Government Center through February 28, 2027, for lease amount of $1.00 per year and find action exempt from review under California Environmental Quality Act
15. Receive and file Annual Report on General Plan Implementation for Calendar Year 2022 representing City's progress in meeting its fair share of regional housing needs and file copy of report with Governor's Office of Planning and Research and Department of Housing and Community Development
16. Adopt resolution adopting Statement of Investment Policy, adopting investment policy guidelines for City's Public Agencies Post-Employment Benefit Trust, and delegating investment authority for City's Investment Portfolio for Fiscal Year 2023-24
17. Waive competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.18.050.1 and find waiver is desirable and in conformance with state law for agreement with Santa Ana Watershed Association (SAWA); authorize execution of five-year agreement with SAWA in amount not-to-exceed $250,000 to provide oversight of work crews that work in environmentally sensitive habitats; find exception to competitive bidding procedures under CHMC Section 3.18.050.G applies because California Conservation Corps (CCC) is a governmental entity that is cost-effective and provides young participants with valuable skills and experience; and authorize execution of one-year agreement with CCC in amount not-to- exceed $100,000 for on-call services for removal of biomass and fire mitigation activities in environmentally sensitive areas and find action exempt from review under California Environmental Quality Act
DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
18. Provide direction on Teen Advisory Board Policies and Procedures
19. Receive and file Community Organization Support Program update
20. Consider adopting resolution opposing Initiative 21-0042A1 - The Taxpayer Protection and Government Accountability Act which would amend the California Constitution with provisions that limit voters' authority and input, adopt new and stricter rules for raising taxes and fees, and make it more difficult to impose fines and penalties for violation of state and local laws
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
21. Review and provide policy direction regarding allocation of Community Development Block Grant (CDBG) funds to public service projects; award Program Year 2023-24 CDBG funding for public service projects; and authorize staff to decrease 2023-24 grant awards for public service projects proportionately, with no grant award decreasing to lower than $5,000 if final allocation released by Department of Housing and Urban Development is lower than estimated amount and will impact maximum allowable allocation to public service funds
PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Fire and Police
COUNCIL REPORTS
Mayor Roaers
• Tres Hermanos Conservation Authority
Vice Mayor Moran
• Omnitrans Board
Council Member Bennett
• Chino Valley Independent Fire District Board
• Chino Valley Unified School District Board
Council Member Marauez
• Cal Cities (League of California Cities) Latino Caucus o Board of Directors
• San Bernardino County Transportation Authority
• Board of Directors
• General Policy Committee
• Metro Valley Study Session
• Transit Committee
• Southern California Association of Governments
• Joint Policy Committee
• Regional Council
• Southern California Regional Rail Authority (Metrolink) o Contracts, Operations, Maintenance and Safety Committee
COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great.
C6City cif'
ChH
ino ills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Wendi Gensel states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Notice of Special Meeting of the City Council scheduled for March 14, 2023, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 24 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on March 13, 2023, at Chino Hills, California.
CITY OF CHINO HILLS
Wendi nsel
Depu ity Clerk
AGENDA
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 14, 2023
6:00 P.M. CLOSED SESSION
7:00 P.M. PUBLIC MEETING/PUBLIC HEARING
City{�t CIVIC CENTER, CITY COUNCIL CHAMBERS
Chino Hills 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you.
CITY COUNCIL MEMBERS
PETER J. ROGERS, MAYOR
CYNTHIA MORAN, VICE MAYOR
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
1/337
6:00 P.M. - CALL TO ORDER / ROLL CALL
1. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION
CLOSED SESSION
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (1 Case)
3. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) Initiation of Litigation (1 Case)
7:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
INVOCATION: Chaplain Henry Aguilar, Chino Valley Independent Fire District
PRESENTATIONS
4. PRESENTATION - Presentation of City Tile to Winston Ward for his service as the Assistant Director of Community Development/Building Official from March 12, 1997 to March 24, 2023
5. PRESENTATION - Presentation of City Tile to Joann Lombardo for her service as the Community Development Director from May 9, 2011 to March 24, 2023
6. INTRODUCTION - Introduce David Crabtree as the Interim Community Development Director
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
7. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item. 2/337
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR (10 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
8. Approve February 28, 2023, City Council Meeting Minutes
9. Receive and file Monthly Financial Report for month ended January 31, 2023
10. Adopt ordinance proposing reasonable and necessary regulations on massage businesses to protect legitimate business owners and massage professionals entitled: "An Ordinance of the City of Chino Hills Amending Chapter 5.24 (Massages) of the Chino Hills Municipal Code and Finding That the Ordinance is not a Project Under the California Environmental Quality Act", for second reading (Introduced February 14 and reintroduced February 28, 2023)
11. Authorize execution of Amendment No. 2 to Agreement No. A02-79 with T-Mobile West, LLC to install additional warning signs to comply with current Federal Communications Commission regulations pursuant to conditions of approval set forth in Wireless Zoning Clearance No. 22WZC07 for wireless facility at 15527 Live Oak Road, known as Village Oaks Reservoir
12. Authorize execution of Amendment No. 1 to Agreement No. A2018-059 with Exigis, LLC to extend agreement for one-year, with two additional one-year renewal options, and increase total contract not-to-exceed amount to $149,200 for insurance compliance software and services
13. Authorize City Manager to execute Assignment and Assumption Agreement to assign and transfer Blais and Associates, Inc., rights, title, interests and obligations in Agreement No. A2019-145 to Blais and Associates, LLC, due to reorganization and Amendment No. 1 to Agreement No. A2019-145 increasing not-to-exceed amount to $245,000 for grant monitoring services
14. Ratify Amendment No. 3 to Lease Agreement No. A09-20 with County of San Bernardino extending term of lease for office space located in Chino Hills Government Center through February 28, 2027, for lease amount of $1.00 per year and find action exempt from review under California Environmental Quality Act
15. Receive and file Annual Report on General Plan Implementation for Calendar Year 2022 representing City's progress in meeting its fair share of regional housing needs and file copy of report with Governor's Office of Planning and Research and Department of Housing and Community Development
16. Adopt resolution adopting Statement of Investment Policy, adopting investment policy guidelines for City's Public Agencies Post-Employment Benefit Trust, and delegating investment authority for City's Investment Portfolio for Fiscal Year 2023-24
3/337
17. Waive competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.18.050.1 and find waiver is desirable and in conformance with state law for agreement with Santa Ana Watershed Association (SAWA); authorize execution of five-year agreement with SAWA in amount not-to-exceed $250,000 to provide oversight of work crews that work in environmentally sensitive habitats; find exception to competitive bidding procedures under CHMC Section 3.18.050.G applies because California Conservation Corps (CCC) is a governmental entity that is cost-effective and provides young participants with valuable skills and experience; and authorize execution of one-year agreement with CCC in amount not-to- exceed $100,000 for on-call services for removal of biomass and fire mitigation activities in environmentally sensitive areas and find action exempt from review under California Environmental Quality Act
DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
18. Provide direction on Teen Advisory Board Policies and Procedures
19. Receive and file Community Organization Support Program update
20. Consider adopting resolution opposing Initiative 21-0042A1 - The Taxpayer Protection and Government Accountability Act which would amend the California Constitution with provisions that limit voters' authority and input, adopt new and stricter rules for raising taxes and fees, and make it more difficult to impose fines and penalties for violation of state and local laws
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
21. Review and provide policy direction regarding allocation of Community Development Block Grant (CDBG) funds to public service projects; award Program Year 2023-24 CDBG funding for public service projects; and authorize staff to decrease 2023-24 grant awards for public service projects proportionately, with no grant award decreasing to lower than $5,000 if final allocation released by Department of Housing and Urban Development is lower than estimated amount and will impact maximum allowable allocation to public service funds
PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Fire and Police
COUNCIL REPORTS
Mayor Rogers
• Tres Hermanos Conservation Authority
Vice Mayor Moran
• Omnitrans Board
4/337
Council Member Bennett
• Chino Valley Independent Fire District Board
• Chino Valley Unified School District Board
Council Member Marquez
• Cal Cities (League of California Cities) Latino Caucus o Board of Directors
• San Bernardino County Transportation Authority
• Board of Directors
• General Policy Committee
• Metro Valley Study Session
• Transit Committee
• Southern California Association of Governments
• Joint Policy Committee
• Regional Council
• Southern California Regional Rail Authority (Metrolink) o Contracts, Operations, Maintenance and Safety Committee
COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. 5/337
II
City of
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for March 14, 2023, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on March 10, 2023, at Chino Hills, California.
CITY OF CHINO HILLS
ae aIV
Sisemrore
Assistant City Clerk