AGENDA
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 27, 2023
5:30 P.M. CLOSED SESSION
6:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS
Chino Hills CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodations Policy or contact the City Clerk's office to obtain a copy.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you.
CITY COUNCIL MEMBERS
PETER J. ROGERS, MAYOR
CYNTHIA MORAN, VICE MAYOR
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
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5:30 P.M. - CALL TO ORDER / ROLL CALL
1. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSION
CLOSED SESSION
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (1 Case)
6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
INVOCATION: Father Joseph Pilotin, St. Paul the Apostle Catholic Church
PRESENTATIONS
3. INTRODUCTION - New Employee: Nicholas Liguori, Community Development Director
4. INTRODUCTION - Introduce new Manager Griselda Flores and Assistant Manager Christina Morita from the James S. Thalman Chino Hills Branch Library
5. INTRODUCTION - New San Bernardino County Sheriff's Department Deputies:
Dustin Leonard
Abel Duran
Jeron Radcliffe
Kaelan Johnson
Hector Rodriguez
Stephanie Ortega
Jake Dances
6. RECOGNITION - Recognizing Country Springs Elementary School, Odyssey of the Mind Team for winning 2nd place in State Tournament
7. HIGHLIGHTED VOLUNTEER - Teen Advisory Board (TAB) Ad hoc Committee Members for their volunteered time and assisting in establishment of the program
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
8. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
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CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR (14 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
9. Approve June 13, 2023, City Council Meeting Minutes
10. Receive and file City Official Report for period of June 13, through June 26, 2023
11. Ratify payments over $25,000 totaling $6,277,394.87 for month ended May 31, 2023
12. Receive and file Investment Report for month ended May 31, 2023
13. Approve new position titles and job descriptions: Capital Projects and Facilities Superintendent, Community Services Manager, and Human Resources Supervisor; and adopt resolution approving salary ranges for Capital Projects and Facilities Superintendent, Community Services Manager, Human Resources Supervisor, Senior Account Technician, Account Technician 1/11, Utility Billing Account Technician 1/11, Payroll Technician, Maintenance and Operations Manager, and City Clerk, and determining action exempt from California Environmental Quality Act
14. Authorize City Manager to negotiate and execute Amendment No. 2 to Agreement A2021-234 with Tyler Technologies, Inc., in substantially the form attached selecting Tyler Payments to manage over-the-counter and online merchant services, including fee handling and receipting, and any or all optional items (software modules, additional user licensing requirements and professional service fees associated with implementation) with Tyler Technologies, Inc., for additional not-to-exceed amount of $84,351
15. Rename Administrative Policies and Procedures Manual Section 8.3 from "Environmental Preferable Procurement Policy" to "Recovered Organic Waste Product Procurement" and approve revised Section 8.3 as required by Senate Bill 1383; and revised Section 4.5 Fund Balance to remove examples of committed Fund Balance and Assigned Fund Balance
16. Accept donation from Chino Hills Community Foundation in amount of $25,000; adopt budget amendment resolution for Fiscal Year 2022-23 increasing General Fund Budget by $25,000 for Crossroads Park Improvements Project and determine project exempt from review under California Environmental Quality Act
17. Authorize write-off of $97,566.31 in uncollectible utility accounts receivable and $22,794.39 in general accounts receivable for total of $120,360.70 incurred prior to May 31, 2022; and adopt budget amendment resolution for Fiscal Year 2022-23 increasing budget in various funds by $145,509.81 for write-off of uncollectible accounts
18. Adopt resolution acting as Legislative Body of Community Facilities District No. 2015- 1 (Vila Borba) authorizing annual levy of special taxes for Fiscal Year 2023-24 3/661
19.Approve Quinn Company as sole source provider for service and repair of Caterpillar equipment per Chino Hills Municipal Code (CHMC) Section 3.18.050.B dispensing with competitive bidding procedures of CHMC 3.28 - Contracting System and authorize execution of five-year agreement with Quinn Company in total amount not- to-exceed $500,000 for service and repair of Caterpillar equipment
20.Authorize execution of agreement with Onward Engineering in amount not-to-exceed $112,074 to provide engineering design services for Ramona Avenue Water Main Replacement Project and determine project is exempt from review under California Environmental Quality Act
21.Authorize execution of agreement with Onward Engineering in amount not-to-exceed $72,336 for engineering design and construction management services for Sierra Vista Drive (West) and Del Norte Avenue (North) Improvements Project and determine project is exempt from review under California Environmental Quality Act
22.Authorize execution of five-year maintenance agreement with Anthesis Services in total amount not-to-exceed $1,000,000 to provide day porter custodial services DISCUSSION CALENDAR -D ISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
23. Introduce ordinance cleaning up various sections of the Chino Hills Municipal Code entitled: "An Ordinance of the City of Chino Hills, Amending Various Sections in the Chino Hills Municipal Code to Conform with Current Practices Including Certain Procedures, Holidays, Enforcement Authority and Determining the Project is Exempt From Review Under the California Environmental Quality Act" for first reading by title only and waiving further reading
24. Introduce ordinance amending the Chino Hills Municipal Code relating to Claims for Damages and City Payments entitled: "An Ordinance of the City of Chino Hills Amending Chapter 3.08 Claims Against the City in its Entirety, Adding Chapter 3.09 "City Payments," and Renumbering Sections 3.08.080 Through 3.08.120 to 3.09.010 Through 3.09.050, Deleting Sections 3.08.130 Through 3.08.150, and Finding This Action Exempt From Review From the California Environmental Quality Act" for first reading by title only and waiving further reading
25. Provide direction regarding Chino Valley Independent Fire District's (CVIFD) request that City pay all or portion of $176,314 in fees associated with Fire Station 68 project for environmental review, land use entitlement, development impact and building permit, and if CVIFD's request is approved, authorize City Manager to negotiate and execute an amendment to Property Transfer and General City Facilities Development Impact Fee Payment Agreement A2021-004 providing City pay said fees, subject to approval by City Attorney as to form
26. Receive and file updates by Social Work Action Group on homeless outreach and intervention services
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PLANNING COMM I SS ION MATTERS - This portion of the City Council Agenda is for matters from the June 20, 2023 Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item(s) 5b, 5c and 7a is July 5, 2023, 5:30 p.M.
27. Design Review No. 492 and Tree Removal Permit No. 22TRP03 - 16219 Valley Springs Road, Earnest Little, applicant, on behalf of Millie Khai-Mi Gamboa, property owner(s): The Planning Commission adopted a resolution approving Custom Home Design Review No. 492 and Tree Removal Permit No. 22TRP03 for the construction of a 6,479-square foot, single-family residence with an attached 700-square foot, three-car garage and a detached 800-square foot, three-car garage and workshop located at 16219 Valley Springs Road and determining the project is exempt from review under the California Environmental Quality Act, subject to Conditions of Approval
28. Design Review No. 483 -15651 Palomino, Ken Youn, applicant, on behalf of, Jason Kang and Sunny Kang, property owner(s): The Planning Commission adopted a resolution approving Custom Home Design Review No. 483 for the construction of a 2,445-square foot, single-family residence with an attached 650-square foot, three- car garage located at 15651 Palomino Drive and determining the project is exempt from review under the California Environmental Quality Act, subject to Conditions of Approval, as amended
29. Extension of Time No. 23EXT01 for Tentative Tract Map 18393 - Northwest of Carbon Canyon Road and East of Fairway Drive - Stonefield Development, applicant on behalf of Ausmas Properties, LLC, property owner(s): The Planning Commission adopted a resolution approving Extension of Time 23EXT01 to grant a 24-month extension to the second phase of Tentative Tract Map No. 18393 which subdivides
29.8 acres of land to create 25 single-family residential properties located Northwest of Carbon Canyon Road and East of Fairway Drive, subject to Conditions of Approval
PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
30. Adopt resolutions confirming Engineer's Annual Levy Reports for Chino Hills' Los Serranos Lighting Maintenance District, Vellano Landscaping and Lighting District, Landscape and Lighting District No. 1, and Special Maintenance Areas 1 and 2, and ordering levy and collection of assessments, respectively
31. Authorize City Manager to execute Communications License Agreement with AT&T subject to negotiation by City Manager and approval to form by City Attorney; adopt resolution approving Wireless Conditional Use Permit No. 22WCUP03 for development of an AT&T Wireless Communications Facility in City-Owned Open Space at Stagecoach Trail between Wandering Ridge Drive and Rock Springs Drive and determining project is exempt from review under California Environmental Quality Act; alternatively decline to enter into Communications License Agreement and adopt resolution denying as moot an application for Wireless Conditional Use Permit No. 22WCUP03 for development of an AT&T Wireless Communications Facility in City-Owned Open Space at Stagecoach Trail between Wandering Ridge Drive and Rock Springs Drive
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PUBLIC INFORMATION OFFICER REPORT
SAFETY UPDATES - Fire and Police
COUNCIL REPORTS
Mayor Rogers
• Tres Hermanos Conservation Authority Board
Council Member Johsz
• West Valley Mosquito and Vector Control District Board Council Member Marquez
• Cal Cities (League of California Cities)
• Legislative Committee
• Public Safety Committee
• San Bernardino County Transportation Authority
• General Policy Committee
• Metro Valley Study Session
• Transit Committee
• Southern California Association of Governments
o Legislative Communications and Membership Committee
• Southern California Regional Rail Authority (Metrolink) Board
COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. 6/661
City of
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for June 27, 2023, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on June 22, 2023, at Chino Hills, California.
CITY OF CHINO HILLS
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Ly(e Sisemore
Assistant City Clerk