A G E N D AA G E N D A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 26, 2024
6:00 P.M. PUBLIC MEETING/PUBLIC HEARING
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required toYou are not required to provide personal information in order to speak, except to the extent necessary for the Cityprovide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Clerk to call upon you. Comments will be limited to three minutes per speaker.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. ThankPLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you. you.
CITY COUNCIL MEMBERS
CYNTHIA MORAN, MAYOR
ART BENNETT, VICE MAYOR
BRIAN JOHSZ
RAY MARQUEZ
PETER J. ROGERS
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ
CITY MANAGER CITY ATTORNEY CITY CLERK
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6 :00 P.M. - CONVENE MEETING / ROLL CALL6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAGPLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: INVOCATION: Peter Chung, Elder, Good Shepherd Presbyterian Church
PRESENTATIONSPRESENTATIONS
1. PRESENTATION - Presentation of Certificates of Recognition to Southern California Junior All American Cheer Competition winners (Jr Pee Wee and Pee Wee Divisions)
2. PROCLAMATION - Proclaiming March 29, 2024 as Vietnam Veterans Day
3. PROCLAMATION - Proclaiming April as Arts, Culture and Creativity Month
PUBLIC INFORMATION OFFICER REPORTPUBLIC INFORMATION OFFICER REPORT
4. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST ANNOUNCEMENTS:CONFLICT OF INTEREST ANNOUNCEMENTS: Council Member abstentions shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESSCITY DEPARTMENT BUSINESS
CONSENT CALENDAR (11 ITEMS) -CONSENT CALENDAR (11 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
5. Approve March 12, 2024, Special/Regular City Council Meeting Minutes
6. Receive and file City Officials' reports regarding trainings and/or meetings reimbursed by the City, pursuant to Government Code Section 53232.3(b) and Section 2.2.5 of the City Official Travel Expense and Reimbursement Policy for period of September 26, 2023, through March 25, 2024
7. Adopt Ordinance amending Chapter 13.05 Utility Billing to improve consistency and efficiency of delivering services to utility customers entitled: "An Ordinance of the City of Chino Hills, Amending Chapter 13.05 (Utility Billing) and Determining That the Amendment is Exempt From Review Under the California Environmental Quality Act," for second reading (Introduced March 12, 2024)
8. Authorize execution of Amendment No. 2 to Agreement No. A2019-145 with Blais & Associates, LLC increasing amount not-to-exceed $270,000 for grant monitoring services
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9. Authorize City Manager to execute Amendment No. 2 to Lease Agreement A09-04 with County of San Bernardino for continued lease of building located in Government Center for James S. Thalman Branch Library from January 1, 2024 through April 30, 2029
10. Authorize Amendment No. 2 to Agreement No. A2022-143 with West Coast Fire & Integration and Climatec LLC, transferring all West Coast Fire & Integration's contractual obligations to Climatec, LLC due to acquisition
11. Authorize execution of five-year agreement with West Coast Arborists, Inc., for total contract amount not-to-exceed $7,000,000 to provide Citywide tree maintenance services and determine action is exempt from review under the California Environmental Quality Act
12. Authorize execution of Cooperation and Reimbursement Agreement with City of Chino to establish project cost sharing and reimbursement obligations for design and construction of Chino Hills Parkway Pavement Rehabilitation Project, authorize City Manager to execute documents on behalf of the City and determine project exempt from review under California Environmental Quality Act
13. Adopt Resolutions ordering Fiscal Year 2024-25 Engineer's Reports for Chino Hills Landscape and Lighting District No. 1, Vellano Landscape and Lighting Maintenance District, Los Serranos Lighting Maintenance District, and Special Maintenance Areas 1 and 2
14. Authorize Amendment No. 1 to Agreement No. A2023-125 with Onward Engineering increasing total agreement amount not-to-exceed $142,104 for additional engineering design services for Ramona Avenue Water Main Replacement Project
15. Adopt resolution approving design and plans for construction of Community Park Improvements (Phase III - Expansion of Parking Lot and Site Improvements) Project; authorize staff to solicit bids for construction; authorize execution of Amendment No. 1 to Agreement No. A2023-165 with Ludwig Engineering Associates, Inc., for total agreement amount not-to-exceed $152,888 for additional engineering design services and assessment to repair and restore existing storm water facility (concrete V-Ditch Channel) and adjacent area; authorize City Manager to approve cumulative change orders up to ten percent ($15,288.80) of awarded contract amount; and determine project exempt from review under California Environmental Quality Act
DISCUSSION CALENDAR -DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
16. Receive and file Homeless Services update by Social Work Action Group (SWAG) and authorize execution of one-year agreement with SWAG in amount not-to-exceed $265,000 to provide homeless intervention services
17. Authorize execution of Amendment No. 4 to Joint Exercise of Powers Agreement A92-024 with San Bernardino Associated Governments (SANBAG), now referred to as San Bernardino Council of Governments (SBCOG), to provide Board of Directors with authority to adjust methodology for assessing member agency dues and additional changes without needing to amend JPA agreement as Board is expected to increase membership dues from $19,252 in Fiscal Year 2023-24 to $44,798 in Fiscal Year 2024-25, enabling SBCOG to provide more services to members 3/405
PLANNING COMMISSION MATTERS -PLANNING COMMISSION MATTERS - This portion of the City Council Agenda is for matters from the March 19, 2024 Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item(s) 3 is April 2, 2024, 2024, 5:30 p.m.
18. Extension of Time No. EXT-2024-0001 for Tentative Tract Map No. 16414 and Site Plan Review No. 19SPR04, Lennar, applicant: The Planning Commission adopted a resolution approving extension of time EXT-2024-0001 to grant a 36-month extension to Tentative Tract Map No. 16414 and Site Plan Review No. 19SPR04 to subdivide approximately 23 acres of vacant land and develop 220 multifamily residential attached townhomes located at the northeast corner of Butterfield Ranch Road and Avenida De Portugal, subject to conditions of approval as amended and finding that none of the conditions described in Section 15162 of the CEQA Guidelines calling for subsequent Environmental Review are present PUBLIC HEARING -PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
19. Adopt resolution awarding bid and contract with Tanko Streetlighting, Inc., in amount of $361,900 pursuant to California Government Code Sections 4217.10 through 4217.18 to convert 295 walkway light fixtures to LED; design and construction/ replacement of 29 walkway light fixture poles in City parks; authorize City Manager to modify scope of work and amend agreement to exceed contract amount up to $36,190; adopt budget amendment resolution for Fiscal Year 2023-24 increasing General Fund Budget for Citywide Parks Walkway Lighting LED Project by $84,700 for Citywide Parks Walkway Lighting LED Upgrade Project; and determine project exempt from review under California Environmental Quality Act SAFETY UPDATES - Fire and PoliceSAFETY UPDATES - Fire and Police
CITY MANAGER UPDATESCITY MANAGER UPDATES
COUNCIL REPORTSCOUNCIL REPORTS
Mayor MoranMayor Moran
Tres Hermanos Conservation Authority Board
Vice Mayor BennettVice Mayor Bennett
Chino Valley Unified School District Board
Council Member JohszCouncil Member Johsz
West Valley Mosquito and Vector Control District Board
Council Member MarquezCouncil Member Marquez
San Bernardino County Transportation Authority Board
General Policy Committee
Legislative Policy Committee
Metro Valley Study Session Committee
Transit Committee
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Council Member RogersCouncil Member Rogers
Chino Hills Community Foundation Board
Water Facilities Authority Board
COUNCIL COMMENTSCOUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: ADJOURN IN MEMORIAM AND IN HOPE: Adjourn with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
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Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for March 26, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on March 21, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
LyRfTae Sisemore
Assistant City Clerk