A G E N DA G E N D A A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, JULY 9, 2024
5:00 P.M. CLOSED SESSION
6:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
CITY COUNCIL MEMBERSCITY COUNCIL MEMBERS
CYNTHIA MORAN, MAYORCYNTHIA MORAN, MAYOR
ART BENNETT, VICE MAYORART BENNETT, VICE MAYOR
BRIAN JOHSZBRIAN JOHSZ
RAY MARQUEZRAY MARQUEZ
PETER J. ROGERSPETER J. ROGERS
BENJAMIN MONTGOMERYBENJAMIN MONTGOMERY MARK D. HENSLEYMARK D. HENSLEY CHERYL BALZCHERYL BALZ
CITY MANAGERCITY MANAGER CITY ATTORNEYCITY ATTORNEY CITY CLERKCITY CLERK This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
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Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required toYou are not required to provide personal information in order to speak, except to the extent necessary for the Cityprovide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Clerk to call upon you. Comments will be limited to three minutes per speaker. All public comments must address matters within the subject matter jurisdiction of the City Council, which is considered "City business."
"City business""City business" includes matters over which the City has been granted authority pursuant to state law, subject to state and federal legal and constitutional limitations. These matters include the construction, maintenance and repair of streets, parks and public facilities; providing water, sewer and trash services; providing recreation services and programs; overseeing land development except to the extent the City's authority has been pre-empted by federal and state law; providing public safety services, including police and fire/paramedic services which the City does by contracting with the San Bernardino County Sheriff's Department and working with the Chino Valley Fire District and through its own code enforcement personnel; imposing regulations over conduct and activities in the City to protect the health, safety and welfare of the community; and the City also has the right to hire and manage personnel, the responsibility to maintain public records and the authority to impose fees and taxes and provide the financial services necessary to provide the above services.
Levine Act DisclosureLevine Act Disclosure: Parties to a proceeding are required to disclose if they made contributions over $250 within the prior 12 months to a Council Member. If a Council Member accepted more than $250 during the 12 months preceding the decision, the Council Member is required to recuse themself from the decision. Parties and participants with a financial interest are prohibited from making more than $250 in contributions to a Council Member for the 12 months after the final decision is rendered on the proceeding. The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. ThankPLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you. you.
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5 :00 P.M. - CALL TO ORDER / ROLL CALL5:00 P.M. - CALL TO ORDER / ROLL CALL
1. PUBLIC COMMENTS:PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
CLOSED SESSIONCLOSED SESSION
2. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8 for lease price and terms for property located at 16333 Fairfield Ranch Rd. (Big League Dreams); Larry Reynolds, Big League Dreams Negotiator; Benjamin Montgomery, City Manager, City's Negotiator
3. Conference with Labor Negotiators pursuant to Government Code Section 54957.6 regarding General Unit and Supervisory Unit employees - Benjamin Montgomery, City Manager, and Rod Hill, Assistant City Manager, City's Negotiators
4. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 regarding unrepresented General and Executive employees - Mark Hensley, City Attorney, City's Negotiator
6:00 P.M. - CONVENE MEETING / ROLL CALL6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAGPLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: INVOCATION: Imam Mahmood Kauser, Baitul Hameed Mosque
PRESENTATIONSPRESENTATIONS
5. RECOGNITION - Recognizing Jose Pulido for receiving the Sheriff's Medal of Valor for his bravery and life-saving actions that saved the lives of everyone inside of P.F.
Chang's, Chino Hills on July 29, 2023
6. PRESENTATION - Presentation of City Tile to Vivian Chou for her service with the City from April 3, 2006 to July 12, 2024
7. INTRODUCTION - New Chino Valley Fire District Firefighters/Paramedics Jake Arnett Saul Cuevas Dillon Darrow
Dylan Heckle Addison Hempstead Ryan Pierce
Nick Truelove
8. PROCLAMATION - Proclaiming July as Parks Make Life Better Month
9. PROCLAMATION - Proclaiming August 6th as National Night Out
PUBLIC INFORMATION OFFICER REPORTPUBLIC INFORMATION OFFICER REPORT
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSIONANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION 3/172
10. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any item appearing on the agenda, except that testimony on Public Hearing items must be provided during those hearings. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers.
Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS:CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS: Council Member abstentions or disclosures shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESSCITY DEPARTMENT BUSINESS
CONSENT CALENDAR (11 ITEMS) -CONSENT CALENDAR (11 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
11. Approve June 25, 2024, City Council Meeting Minutes
12. Ratify payments over $25,000 totaling $7,671,516.12 for month ended May 31, 2024
13. Receive and file Monthly Financial Report for month ended May 31, 2024
14. Receive and file Investment Report for month ended May 31, 2024
15. Authorize execution of Amendment No. 4 to Agreement No. A03-96 with T-Mobile West, LLC and Southern California Edison to add two additional five-year term options, update agreement to include new Consumer Price Index area changes, add email options to noticing requirements, and update cost reimbursement terms to include Trust Deposit Application for existing wireless communications facility at 6090 Pine Avenue
16. Authorize execution of three-year agreement with CivicPlus, LLC, with two additional one-year renewal options for total contract amount not-to-exceed $121,400 to add new CivicReady service that provides mass notifications and continued website hosting, support and maintenance
17. Find exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.G applies because Carahsoft Technology Corp. has existing contract through National Association of State Procurement Officials and procurement process utilized by entity is substantially similar to provisions of CHMC Chapter 3.16 - Purchasing System; waive requirement in CHMC Section 3.16.110G that competitive bidding process occur within last 60 months pursuant to CHMC Section 3.16.110.I because waiver is desirable and in conformance with State law; and authorize issuance of purchase order to Carahsoft Technology Corp. utilizing cooperative purchase contract #AR2472, in amount of $91,169.07 for purchase of two Fortinet 600F firewalls including five years of support and enterprise level protection updates to maintain robust protection for City's infrastructure and sensitive data
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18.Allocate Community Organization Support Funds from Waste Management for Fiscal Year 2024-25 to Chino Hills Community Foundation in amount of $15,000 and $5,000 to each Council Member to donate at their discretion
19.Authorize auction of obsolete City surplus vehicles and equipment with estimated value of $31,100
20.Adopt budget amendment resolution for Fiscal Year 2023-24 increasing Storm Drain General Fund budget by $80,000 and authorize execution of Amendment No. 6 to Agreement No. A2022-156 with Doty Bros. Construction Company increasing annual not-to-exceed amount to $1,040,000 for emergency storm drain and street repairs on Duke Avenue due to sinkhole
21.Authorize execution of Amendment No. 6 to Agreement No. A2019-203 with West Coast Arborists, Inc., increasing total not-to-exceed amount to $5,667,786 for additional urgent tree trimming work orders
DISCUSSION CALENDAR -DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
22.Receive and file report on General Plan Safety Element update
23.Provide staff direction on resurfacing options and layout of rink at Grand Avenue Park and determine project is exempt from review under California Environmental Quality Act Guidelines Section 15301 (Class 1 - Existing Facilities)
PUBLIC HEARING -PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
24.Adopt resolution adopting written report regarding sewer charges for Fiscal Year 2024-25 and directing such charges be collected on County Tax Roll for Fiscal Year 2024-25
25.Accept revised report of delinquent water and sewer service charges and authorize staff to record delinquent water and sewer charges as assessment to property owner on County tax roll
26.PUBLIC COMMENTS: PUBLIC COMMENTS: At this time, members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council that do not appear on the agenda. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
SAFETY UPDATES - Fire and PoliceSAFETY UPDATES - Fire and Police
CITY MANAGER UPDATESCITY MANAGER UPDATES
COUNCIL REPORTSCOUNCIL REPORTS
Council Member JohszCouncil Member Johsz
Omnitrans Board
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Council Member MarquezCouncil Member Marquez
San Bernardino County Transportation Authority Board
COUNCIL COMMENTSCOUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: ADJOURN IN MEMORIAM AND IN HOPE: Adjourn with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
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CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for July 9, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on July 3, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
Lynfi a Sisemore
Assistant City Clerk