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NOTICE OF SPECIAL MEETING
NOTICE IS HEREBY GIVEN that a Meeting of the City Council of the City of Chino Hills will be held on Tuesday, August 13, 2024, at 6:00 p.m., in the Council Chambers of City Hall located at 14000 City Center Drive, Chino Hills, California, to add under DISCUSSION CALENDAR - 22a. (1) Receive written and oral public comment on this agenda item; (2) Adopt an Interim Ordinance entitled: AN INTERIM ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF CHINO HILLS PROHIBITING BILLBOARD (OFF-SITE) SIGNS WITHIN THE CITY IN ACCORDANCE WITH GOVERNMENT CODE SECTION 65858 AND FINDING THAT ADOPTION OF THE INTERIM
ORDINANCE IS EXEMPT FROM THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; (3) Direct staff to prepare a written report of the steps taken to address the impacts of billboard/off-site signs and have that report presented at the September 10, 2024, regular meeting of the City Council; and (4) Direct staff to provide notice of a public hearing for September 24, 2024, at which time the City Council may consider extending the Interim Ordinance in accordance with Government Code Section 65858.
DATED this 12th day of August 2024.
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CYN HIA MORAN, MAYOR
City of
Chino Hills
NOTICE OF SPECIAL CITY COUNCIL AND
PLANNING COMMISSION MEETING
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council of the City of Chino Hills will be held on Tuesday, August 13, 2024, at 3:00 p.m. for a public workshop to discuss the Safety Element Update, and the regularly scheduled Public Meeting will commence at 6:00 p.m. in the Chino Hills Government Center, City Council Chambers, located at 14000 City Center Drive, Chino Hills, California.
NOTICE IS ALSO GIVEN that a Special Meeting of the Planning Commission is called on the same date and time to allow for a quorum of the Planning Commission to attend and participate in the workshop held by the City Council, and that no actions of the Planning Commission are proposed to be taken.
DATED this 8th day of August 2024.
CYNTHIA GRAN, MAYOR
PETER PIRRITANO
PLANNING COMMISSION CHAIR
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
CITY OF CHINO HILLS
COUNTY OF SAN BERNARDINO
I, Wendi Gensel, Deputy City Clerk II of the City of Chino Hills, being duly sworn, depose that on the 8th day of August 2024, the foregoing Notice of Special Meeting was posted on the official bulletin board of City Hall 14000 City Center Drive, Chino Hills, California. 0 WENDI NSEL
DEPU CITY CLERK II
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REVISED
Items Distributed After the Posting of the Agenda Click Here NOTICE OF SPECIAL MEETINGS CLICK HERE and CLICK HERE
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Ciiv ol'
Chino Hills
AGENDA
CHINO HILLS CITY COUNCIL/ PLANNING COMMISSION
JOINT SPECIAL/ REGULAR MEETING
TUESDAY, AUGUST 13, 2024
3:00 P.M. SAFETY ELEMENT UPDATE WORKSHOP
4:30 P.M. CLOSED SESSION
6:00 P.M. PUBLIC MEETING
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
CITY COUNCIL MEMBERS
CYNTHIA MORAN, MAYOR
ART BENNETT, VICE MAYOR
BRIAN JOHSZ
RAY MARQUEZ
PETER J. ROGERS
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.ora/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
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Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required toYou are not required to provide personal information in order to speak, except to the extent necessary for the Cityprovide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Clerk to call upon you. Comments will be limited to three minutes per speaker. All public comments must address matters within the subject matter jurisdiction of the City Council, which is considered "City business."
"City business""City business" includes matters over which the City has been granted authority pursuant to state law, subject to state and federal legal and constitutional limitations. These matters include the construction, maintenance and repair of streets, parks and public facilities; providing water, sewer and trash services; providing recreation services and programs; overseeing land development except to the extent the City's authority has been pre-empted by federal and state law; providing public safety services, including police and fire/paramedic services which the City does by contracting with the San Bernardino County Sheriff's Department and working with the Chino Valley Fire District and through its own code enforcement personnel; imposing regulations over conduct and activities in the City to protect the health, safety and welfare of the community; and the City also has the right to hire and manage personnel, the responsibility to maintain public records and the authority to impose fees and taxes and provide the financial services necessary to provide the above services.
Levine Act DisclosureLevine Act Disclosure: Parties to a proceeding are required to disclose if they made contributions over $250 within the prior 12 months to a Council Member. If a Council Member accepted more than $250 during the 12 months preceding the decision, the Council Member is required to recuse themself from the decision. Parties and participants with a financial interest are prohibited from making more than $250 in contributions to a Council Member for the 12 months after the final decision is rendered on the proceeding. The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. ThankPLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you. you.
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3:00 P.M. - SPECIAL MEETING - CALL TO ORDER / ROLL CALL3:00 P.M. - SPECIAL MEETING - CALL TO ORDER / ROLL CALL
WORKSHOPWORKSHOP
PLEDGE OF ALLEGIANCE TO THE FLAGPLEDGE OF ALLEGIANCE TO THE FLAG
1. PUBLIC COMMENTS:PUBLIC COMMENTS: At this time members of the public may address the City Council and Planning Commission regarding any items appearing on the Special Meeting Workshop agenda. Those persons wishing to address the City Council and Planning Commission are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers.
Comments will be limited to three minutes per speaker.
2. Joint workshop with Planning Commission to provide feedback on draft Safety Element, Climate Change Vulnerability Assessment, and Emergency Education Analysis for General Plan update
4:30 P.M. - CALL TO ORDER / ROLL CALL4:30 P.M. - CALL TO ORDER / ROLL CALL
3. PUBLIC COMMENTS:PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSIONRECESS INTO CLOSED SESSION
CLOSED SESSIONCLOSED SESSION
4. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (One Case - see claim attached)
5. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (One Case)
6. Conference with Legal Counsel pursuant to Government Code Section 54956.8 Real Property Negotiations (one property) for price and terms for 2.43-acre site located at 3295 Eucalyptus Avenue; APN 1032-221-05 at southwest corner of Eucalyptus Avenue and Peyton Drive; Stan Smith, Executive Vice President, Related California; Todd R. Cottle, Principal, C&C Development; Taylor Libolt Varner, Planning and Acquisitions Project Manager, National Community Renaissance, Negotiating Parties, and Benjamin Montgomery, City Manager and Nicholas Liguori, Community Development Director, City's Negotiators
6:00 P.M. - CONVENE REGULAR MEETING / ROLL CALL6:00 P.M. - CONVENE REGULAR MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAGPLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: Pastor Joel Pickett, Calvary Chapel Chino Hills
PRESENTATIONSPRESENTATIONS
7. RECOGNITION - Recognizing Jose Pulido for receiving the Sheriff's Medal of Valor for his bravery and life-saving actions that saved the lives of everyone inside of P.F.
Chang's, Chino Hills on July 29, 2023
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8. RECOGNITION - Recognizing Chino Hills Girls Softball League 8U Red Allstars as Regional State Champions and 8U White Allstars as Northern District Champions
PUBLIC INFORMATION OFFICER REPORTPUBLIC INFORMATION OFFICER REPORT
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSIONANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
9. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any item appearing on the agenda, except that testimony on Public Hearing items must be provided during those hearings. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers.
Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS:CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS: Council Member abstentions or disclosures shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESSCITY DEPARTMENT BUSINESS
CONSENT CALENDAR (10 ITEMS) -CONSENT CALENDAR (10 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
10. Approve July 9, 2024, City Council Regular Meeting Minutes
11. Ratify payments over $25,000 totaling $10,530,245.36 for month ended June 30, 2024
12. Receive and file Investment Report for month ended June 30, 2024
13. Authorize execution of five-year agreement with Engineering Solutions Services, Inc., (ESS) for total contract amount not-to-exceed $350,000 to provide grant research, writing, and management services
14. Authorize execution of Amendment No. 3 to Agreement No. A2021-185 with Chino Valley Unified School District in amount of $791,942.66 for 2024-25 School Resource Officer Program at Ayala High School, Chino Hills High School, and additional coverage at Chino Hills elementary, junior high, and high schools as needed
15. Adopt resolutions adopting Memorandum of Understandings (MOUs) with Chino Hills Employees' and Supervisors' Associations effective September 1, 2024; setting forth changes in salary, benefits or working conditions, wherever applicable in the negotiated provisions of Chino Hills Employees' and Supervisors' Associations MOUs, and for Confidential, Professional, Division Manager and Executive Management employees and approving new title, job description, and salary range for Payroll Analyst, approving salary range adjustments for Senior Human Resources Technician and Human Resources Technician, and approving title change for Senior Systems Analyst; and authorizing benefits for City Council equal to Executive Management employees
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16. Authorize execution of Amendment No. 2 to Agreement No. A2024-061 with 4LEAF Inc., increasing total amount not-to-exceed to $93,250 for part-time building inspection services through December 2024
17. Adopt resolutions adopting revised Measure I Five-Year Capital Improvement Plan for Fiscal Years 2023-24 through 2027-28 and adopting Measure I Five-Year Capital Improvement Plan for Fiscal Years 2024-25 through 2028-29
18. Adopt resolution approving design and plans for construction of Eucalyptus Avenue Recycled Water Line and Pavement Rehabilitation Project (Project); authorize staff to solicit bids for construction; authorize execution of Amendment No. 1 to Agreement No. A2023-224 with West & Associates Engineering, Inc., for additional engineering design services for Project, increasing agreement total not-to-exceed amount to $148,800; authorize City Manager, at his discretion, to approve cumulative amendments up to ten percent ($14,880) of awarded contract amount; and determine Project to be exempt from review under California Environmental Quality Act
19. Adopt resolution approving design and plans for construction of Community Park Improvements (Concrete V-Ditch Replacement and Restoration Improvement) Project (Project); authorize staff to solicit bids for construction; authorize execution of Amendment No. 3 to Agreement No. A2023-165 with Ludwig Engineering Associates, Inc., for additional engineering design services and post design/construction support services for Project in amount of $24,920, increasing total agreement not-to-exceed amount to $193,078; authorize City Manager, at his discretion, to approve cumulative amendments up to ten percent ($19,307.80) of awarded contract amount; and determine Project to be exempt from review under California Environmental Quality Act
DISCUSSION CALENDAR -DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
20. Appropriate $329,352.82 from American Rescue Plan Act Fund; find that exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section
3.16.110.G applies because National Auto Fleet Group has existing contract through Sourcewell and Sharp Electronics Corporation has an existing contract through National Association of State Procurement Officials (NASPO), for purchase of mobile recreation retrofit and multifunction printers (MFPs), respectively, and procurement process utilized by both entities are substantially similar to provisions of CHMC Chapter 3.16 - Purchasing System; authorize issuance of purchase order to National Auto Fleet Group utilizing cooperative purchase contract #091521-NAF in amount of $110,295.88 for mobile recreation vehicle retrofit, and purchase order to Sharp Electronics Corporation through its Sharp Business Systems Division utilizing cooperative purchasing contract #188627 in amount of $219,352.82 to purchase, configure, and install 30 MFPs for City facilities; authorize City Manager to negotiate and execute five-year agreement with Sharp Electronics Corporation through Sharp Business Systems Division, subject to City Attorney approval as to form, for print management program for supplies and maintenance of MFPs, printers, scanners, and plotters for total contract amount not-to-exceed $225,000; and find that actions are exempt from review under California Environmental Quality Act
21. Appropriate $114,206 from Community Services Fund and authorize execution of agreement with City of Chino in amount of $306,788 to provide human services programs
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22. Approve the schedule of use for pickleball and rollersports at the rink at Grand Avenue Park and authorize City staff to make future schedule alterations, as appropriate
ITEMS INITIATED BY COUNCILITEMS INITIATED BY COUNCIL
23. Designate Voting Delegate and Alternate for Cal Cities Annual Conference scheduled for October 16 through 18, 2024, in Long Beach, California
24. Appoint Council Member to serve as Alternate Board Member to San Bernardino County Transportation Authority Board of Directors
25. PUBLIC COMMENTS:PUBLIC COMMENTS: At this time, members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council that do not appear on the agenda. Please complete and submit to the City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
SAFETY UPDATES - Fire and PoliceSAFETY UPDATES - Fire and Police
CITY MANAGER UPDATESCITY MANAGER UPDATES
COUNCIL REPORTSCOUNCIL REPORTS
Vice Mayor BennettVice Mayor Bennett
Chino Valley Fire District Board
Chino Valley Unified School District Board
Council Member JohszCouncil Member Johsz
Omnitrans Board
West Valley Mosquito Vector Control Board
Council Member RogersCouncil Member Rogers
Chino Desalter Authority Board
Chino Hills Community Foundation Board
Tres Hermanos Joint Powers Authority
Water Facilities Authority Board
COUNCIL COMMENTSCOUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in memory of Hope for the Hills member, Carmen Acosta, who passed away on July 23, 2024, at the age of 84. 7/790
City of
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the Special / Joint meeting with the Planning Commission scheduled for August 13, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration was executed on August 8, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
ae Sisemore'
Assistant City Clerk
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Revised Agenda of the City Council for the Special / Joint meeting with the Planning Commission scheduled for August 13, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration was executed on August 9, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
ae Sisemore
Assistant City Clerk
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CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Wendi Gensel states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Notice of Special Meeting of the City Council scheduled for August 13, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 24 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration was executed on August 12, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
Wendi ensel
Deputy City Clerk II