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MINUTES
CITY COUNCIL / PLANNING COMMISSION
CITY OF CHINO HILLS
AUGUST 13, 2024
JOINT SPECIAL MEETING /
SAFETY ELEMENT UPDATE WORKSHOP /
REGULAR / SPECIAL MEETING
CONVENE MEETING AND ROLL CALL
Mayor Moran called the Special Joint City Council / Planning Commission Meeting with to order at 3:00 p.m. and requested City Clerk Balz to call roll.
PRESENT: COUNCIL MEMBERS: CYNTHIA MORAN
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
PETER ROGERS
PLANNING COMMISSIONERS: PETER PIRRITANO
JERRY BLUM
MICHAEL STOVER
SHERAN VOIGT
ABSENT: PLANNING COMMISSIONERS: MELISSA DEMIRCI
ALSO PRESENT: BENJAMIN MONTGOMERY, CITY MANAGER
MARK D. HENSLEY, CITY ATTORNEY
JEREMY AULT, DEPUTY FIRE CHIEF, CHINO VALLEY FIRE
DISTRICT
CHERYL BALZ, CITY CLERK
DANIEL BOBADILLA, PUBLIC WORKS DIRECTOR
CHRISTA BUHAGIAR, FINANCE DIRECTOR
NICOLE FREEMAN, PUBLIC INFORMATION OFFICER
BRANDON FONACIER, COMMUNITY RELATIONS ANALYST
WENDI GENSEL, DEPUTY CITY CLERK II
ALLEN GIRARD, CHIEF OF POLICE, CHINO HILLS POLICE
DEPARTMENT
ROD HILL, ASSISTANT CITY MANAGER
NICHOLAS LIGUORI, COMMUNITY DEVELOPMENT
DIRECTOR
JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR
LYNNAE SISEMORE, ASSISTANT CITY CLERK
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
PLEDGE OF ALLEGIANCE TO THE FLAG [00:15]
Led by Mayor Moran.
PUBLIC COMMENTS [0:47]
There were no public comments.
WORKSHOP - GENERAL PLAN DRAFT SAFETY ELEMENT UPDATE [01:21] Community Development Director Liguori gave a PowerPoint presentation, which is on file in the City Clerk's Office. Mr. Liguori briefly spoke about the progress of the General Plan Update and introduced Reema Shakra, Principal with Rincon Consultants who presented on the Safety Element and Climate Change Vulnerability Assessment and Mike Aronson with Kittelson Associates who presented the results of the evacuation analysis and noted that there were representatives in the audience from the Sheriff's Department and Chino Valley Fire District who worked extensively with staff on the draft Safety Element and measures. Lastly, he stated that Melissa Boyd from Southern California Edison may be joining the meeting to answer questions, if necessary.
Ms. Shakra explained that the Safety Element is an existing and required element mandated by the State of California to identify strategies to reduce impacts that could occur from natural, and human made hazards which could threaten the health and safety of property and community members. She stated that there are several state laws that are incorporated into the Safety Element. She explained the changes that are proposed for the Safety Element and new appendices, all of which are outlined in the PowerPoint.
Mr. Aronson explained that the evacuation analysis identifies evacuation assumptions routes, single-access residential neighborhoods, roadway capacity constraints, change in travel time associated with the buildout of the General Plan and provides recommendations to address evacuation and access constraints which are incorporated into the Safety Element as policies and actions.
Discussion ensued on Oak Tree Downs, Fairfield Ranch, Vellano, and Medlar neighborhoods that are also single-access neighborhoods. Community Development Director stated that the neighborhoods presented were based on Cal Fire pursuant to their criteria. Ms. Shakra added that they look at collections of 30 homes or more within the City limit and stated that they would take another look at the areas mentioned.
Mr. Aronson stated that the analysis included every house in the City.
Council Member Marquez inquired about a fault line in Carbon Canyon. Community Development Director responded that there are two major fault lines but they are not running through Carbon Canyon; however, soil conditions in certain parts of the area have a high liquefaction potential.
Council Member Johsz inquired if after action reports from recent fires are reviewed for traffic impacts. Deputy Chief Ault responded that they met with the consultant and shared lessons learned and scenarios being discussed came from challenges experienced in the past.
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Council Member Marquez asked if there are ways to open Canon Lane and Valley Springs Roads. Discussion ensued on making sure the same mistakes are not made from the past including having Police Officers present that are familiar with the City of Chino Hills and street names. Police Chief Girard added that there are a small number of resources in Chino Hills and we will need to draw more from outside the area and it is a concern that they are trying to address and added there are some new resources available that will be utilized to cover these concerns. Deputy Chief Ault added that they continue to train, apply lessons learned, work on cooperative agreements and are leveraging technology in new ways including utilizing QR codes.
Council Member Marquez asked if scenarios are drilled with the other nearby counties.
Deputy Fire Chief Ault responded they have created a Cooperative Agreements with all organizations called Solar Plan that stands for San Bernardino, Orange, Los Angeles, and Riverside Counties and meet quarterly to reinforce training and relationships in preparedness for fire in the area.
Council Member Rogers asked if we cross train with Chino PD since they know our region so well. Police Chief Girard responded not yet but it can be considered and that they find themselves relying on County resources more.
Mr. Aronson continued his presentation regarding evacuation constraints during an earthquake. Discussion ensued regarding neighborhoods that were not included in the study, coordination with the City of Brea, and changes in travel time without any road improvements or special traffic controls and outlined travel time today and in the year 2040 based on the General Plan buildout.
Mayor Moran recommended an evacuation plan or policy that incorporates when school is in session. Mr. Aronson agreed that there needed to be specific policies for when kids are in school and during pick up and drop off times. Ms. Shakra noted that schools often have their own evacuation planning in place. Mayor Moran responded that their plan stops at getting them outside. Ms. Shakra stated that they would develop a policy.
Mr. Aronson continued his presentation regarding evacuation policies and actions.
Council Member Johsz inquired about evacuation training for residents and asked if it something to follow through with it. Community Development Director Liguori responded that training the population could be done by smaller neighborhood groups or education from the City and/or Sheriff's Department and added that there are several actions that the City can take.
Council Member Johsz expressed his desire for follow through with actionable efforts and not just go through the motions. City Manager Montgomery thanked Council for their input and engagement. He stated that all of the comments show how we can do better and stated that the suggestion of cameras may benefit how traffic looks in key areas. He is thinking about the costs, controlled access points, and what can we do operationally to execute the plan. Discussion ensued on how to reach out to those who
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
speak other languages, families who are separated, having an evacuation site for the equestrian community and those with pets.
Council Member Marquez stated that Southern California Edison has lists of those on emergency oxygen or monitors and asked if that list accessible and inquired about moving forward with a Community Emergency Response Team (CERT) program.
Vice Mayor Bennett asked if the Automated License Plate Readers (ALPR) could be used for camera access for throughfares. City Manager Montgomery responded not all cameras are setup to give real time since there focus is primarily on the license plates.
Discussion ensued on cameras throughout the City. Emergency Services Coordinator Lee stated that the City has access to the CalFire cameras that are part of the Alert California System that surveys for wildfires directly linked on the City of Chino Hills website.
Council Member Marquez spoke on evacuation orders and residents resisting orders.
Deputy Fire Chief Ault stated that they do a both end approach and provide programs such as Ready, Set, Go to prepare residents to follow steps to evacuate. He reiterated that if residents receive a lawful order to evacuate, they need to comply.
Discussion continued on when to deploy a strike team and their role.
Ms. Shakra stated that the next step is to revise the Safety Element based on Council's input, submit it to CalFire, take it to the State Board of Forestry and Fire, return to the Planning Commission and then to City Council for final adoption.
Vice Mayor Bennett spoke on recent insurance companies and cancellations and asked if this would have an impact on those insurance companies. Ms. Shakra responded that their analysis and assessments to renew policies is proprietary and the Safety Element does not have influence on their decision-making process. Generally, they look to see if cities have adopted the most recent state requirements, if communities have community wildfire protection plans, which the City does have one in place for Carbon Canyon, they look if cities have fire wise certifications as it shows that the neighbors are collaborating. But she is unable to say if it has any influence on how they make their decisions.
Council Member Marquez thanked Police and Fire Departments for their engagement along with Council Members.
Council Member Johsz asked about providing transportation for those with special needs and how it is accomplished. City Manager Montgomery responded that plans for buses may have to be considered, access vehicles would be needed for those with special needs, and it may not be the City who provides the actual resource but a collaboration with Fire, Police and the City.
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Mayor Moran asked that the formation of a Public Safety Ad hoc committee be agendized for a future meeting.
Planning Commission Chair Pirritano stated that insurance companies are requiring individuals to have Fire Insurance with the California Fair Plan, and the insurance company will do a wraparound with a liability and their contents. A lot of companies are requiring homeowners to put in a Moen device that will shut the water off if there is a leak in the house.
Planning Commission Vice-Chair Stover stated the real test will be how sharp are the actions and how focused. He expressed his concern for individuals losing their ability to pay for fire insurance and going bare without insurance. He suggested that the maps are at a street level and that the more persuasive and accurate the information is providing the better off the City will be served.
Planning Commissioner Blum thanked Council for their detailed input. He stated he will discuss at the Commission level the quality of the mapping system and noted that the Cal Fire severity maps are being updated and will include three zones (moderate, high, and very high zones) in the City and he would like to see if we could apply certain standards to the very high zone.
Community Development Liguori concluded that he will address all requests presented and will follow-up with a memo including policy recommendations to be included in Draft Safety Element. The item will return to the Planning Commission and hold a couple of workshops to finalize document, once EIR is out, Council will be informed with a likely start in October/November of this year.
Mayor Moran adjourned the Special meeting General Plan Draft Safety Element Update Workshop at 4:28 p.m.
Mayor Moran called the Closed Session meeting to order 4:34 p.m. and requested City Clerk Balz to call roll.
PRESENT: COUNCIL MEMBERS: CYNTHIA MORAN
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
PETER J. ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BENJAMIN MONTGOMERY, CITY MANAGER
MARK D. HENSLEY, CITY ATTORNEY
CHERYL BALZ, CITY CLERK
NICK LIGUORI, COMMUNITY DEVELOPMENT
DIRECTOR
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
PUBLIC COMMENTS
There were no public comments.
RECESS TO CLOSED SESSION
Mayor Moran declared the meeting recessed at 4:34 p.m. for Closed Session. City Clerk Balz did not attend this portion of the meeting.
SIGNIFICANT EXPOSURE TO LITIGATION
Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (1 Case) (Claim attached)
SIGNIFICANT EXPOSURE TO LITIGATION
Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Significant Exposure to Litigation (One Case)
REAL PROPERTY NEGOTIATIONS
Conference with Legal Counsel pursuant to Government Code Section 54956.8 Real Property Negotiations (one property) for price and terms for 2.43-acre site located at 3295 Eucalyptus Avenue; APN 1032-221-05 at southwest corner of Eucalyptus Avenue and Peyton Drive; Stan Smith, Executive Vice President, Related California; Todd R.
Cottle, Principal, C&C Development; Taylor Libolt Varner, Planning and Acquisitions Project Manager, National Community Renaissance, Negotiating Parties, and Benjamin Montgomery, City Manager and Nicholas Liguori, Community Development Director, City's Negotiators
CLOSED SESSION RECESS
Mayor Moran recessed the Closed Session at 5.45 p.m.
CONVENE MEETING AND ROLL CALL
Mayor Moran called the regular/special meeting to order at 6.00 p.m. and requested City Clerk Balz to call roll.
PRESENT: COUNCIL MEMBERS: CYNTHIA MORAN
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
PETER J. ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BENJAMIN MONTGOMERY, CITY MANAGER
MARK D. HENSLEY, CITY ATTORNEY
JEREMY AULT, DEPUTY FIRE CHIEF, CHINO VALLEY FIRE
DISTRICT
CHERYL BALZ, CITY CLERK
DANIEL BOBADILLA, PUBLIC WORKS DIRECTOR
CHRISTA BUHAGIAR, FINANCE DIRECTOR
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
BRANDON FONACIER, COMMUNITY RELATIONS ANALYST
NICOLE FREEMAN, PUBLIC INFORMATION OFFICER
WENDI GENSEL, DEPUTY CITY CLERK II
ALLEN GIRARD, CHIEF OF POLICE, CHINO HILLS POLICE
DEPARTMENT
ROD HILL, ASSISTANT CITY MANAGER
NICHOLAS LIGUORI, COMMUNITY DEVELOPMENT
DIRECTOR
JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR
LYNNAE SISEMORE, ASSISTANT CITY CLERK
PLEDGE OF ALLEGIANCE TO THE FLAG [01:30:03]
Led by Mayor Moran.
INVOCATION [01:30:33]
Led by Pastor Joel Pickett, Calvary Chapel Chino Hills.
PRESENTATIONS
RECOGNITION - JOSE PULIDO SHERIFF'S MEDAL OF VALOR [01:33:37] Mayor Moran presented a certificate of recognition on behalf of the City, Congresswomen Torres, Senators Newman and Seyarto, and County Supervisor Hagman to Jose Pulido for receiving the Sheriff's Medal of Valor for his bravery and life- saving actions that saved the lives of everyone inside of P.F. Chang's, Chino Hills on July 29, 2023.
RECOGNITION - CHINO HILLS SOFTBALL LEAGUE 8U RED [01:36:39] Mayor Moran and Coaches Albert Gonzalez and Jon Aguado presented certificates of recognition on behalf of the City, Congresswomen Torres, Senators Newman and Seyarto, and County Supervisor Hagman to Chino Hills Girls Softball League 8U Red Allstars as Northern District Champions and 8U White Allstars as Regional State Champions.
Coach Jon Aguado, 8U Red All Stars, commended the Chino Hills Girls Softball League 8U Red Allstars and parents for a phenomenal season, and said that they went to four championships, finalist in two tournaments, and took two of the championship games.
Coach Albert Gonzalez, 8U White All Stars, commended the Chino Hills Girls Softball League 8U White All Stars for a remarkable season and their team comradery.
PUBLIC INFORMATION OFFICER REPORT [02:04:22]
Public Information Officer (PIO) Freeman announced the following information:
• MOBILE PET VACCINE & MICROCHIP CLINIC AUGUST 16
o The City of Chino Hills in partnership with IVHS will host a mobile pet vaccination and microchip clinic this Friday, August 16 from 5:00 p.m. to 6:00 p.m. outdoors at the Chino Hills Community Center
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o Single vaccines will be offered at costs ranging from $10 to $18, and microchipping for $30 per pet and card or cash payments will be accepted onsite
o In Chino Hills, all dogs over four months old are required to be microchipped and the City provides a rebate of up to $30 for dogs properly licensed
• LOCAL HAZARD MITIGATION PLAN WORKSHOP AUGUST 22
o The City is currently in the process of updating its Local Hazard Mitigation Plan to be better prepared for emergencies and hazards o Residents are invited to participate and attend a public workshop on Thursday, August 22nd at 6:00 p.m. in the City Council Chambers o Attendees will receive a brief overview of the City's LHMP and have the opportunity to provide input on hazards they find of concern o Learn more online at www.chinohills.org/LHMP
• RECREATION & CITY NEWS
o Fall Recreation Guide & City News brochure is now available online at www.chinohills.org/RecBrochure and began arriving in mailboxes last week
o Includes information on City news, fall class registration, and fun fall events like Paws at the Park on Saturday, September 7 from 9:00 a.m. to 11:00 a.m. at Vila Borba Dog Park
o Dogs of all paw sizes will have the opportunity to take part in little dog races, a best trick contest, and a dog fashion show
o There will also be vendor booths, giveaways, door prizes and kid's craft activities and can learn more at www.chinohills.org/Events • SOUTHBOUND 71 FULL WEEKEND CLOSURE
o The Riverside County Transportation Commission's 71/91 Interchange Project will require a weekend full closure of southbound 71 at Butterfield Ranch Road/Euclid Avenue Friday, August 16th at 10.00 p.m. through Monday, August 19th at 5:00 a.m.
o During this time, motorists are advised to avoid SB 71 . RCTC is expecting heavy traffic congestion on streets near SB 71 as well.
Residents should plan extra time to reach local destinations and use the 60 and 57 freeways as alternate routes
o Learn more and sign up for updates at
https://www.rctc.org/7191 Closures/
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION [02:06:20] There was no reportable action taken in Closed Session.
PUBLIC COMMENTS [02:06:28]
City Clerk Balz stated that there were 34 comments submitted by email and they would be made part of the record.
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Oscar Huezo, spoke about the schedule for the rink at Grand Avenue Park not being equitable as 84 percent is set aside for pickleball, and suggested adding a couple hours for open sessions.
CONFLICT OF INTEREST/LEVINE ACT ANNOUNCEMENTS [02:10:21] There were no conflict-of-interest or Levine Act announcements to record.
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR [02:10:27]
Mayor Moran announced the Consent Calendar items and asked the Council if there were any items to pull.
Council Member Rogers pulled Item Nos. 13 and 18, pertaining to grant research, writing, and management services and the Eucalyptus Avenue Recycled Water Line and Pavement Rehabilitation Project, respectively, and Council Member Johsz pulled Item No. 14, pertaining to the School Resource Officer Program. for discussion and separate vote.
A motion was made by Council Member Marquez and seconded by Council Member Johsz to approve the following Consent Calendar Items:
MINUTES
The City Council approved the July 9, 2024, City Council Regular Meeting Minutes, as presented.
PAYMENT REGISTER
The City Council ratified payments over $25,000 totaling $10,530,245.36 for the month ended June 30, 2024, as presented.
INVESTMENT REPORT
The City Council received and filed the Investment Report for the month ended June 30, 2024, as presented.
MEMORANDUMS OF UNDERSTANDING - RESOLUTIONS ADOPTED
The City Council adopted (1) Resolution No. 2024R-061 of the City of Chino Hills, Adopting the Memorandum of Understanding Between the City of Chino Hills and the Chino Hills Employees' Association, Effective September 1, 2024; (2) Resolution No. 2024R-062 of the City of Chino Hills, Adopting the Memorandum of Understanding Between the City of Chino Hills and the Chino Hills Supervisors' Association, Effective September 1, 2024; (3) Resolution No. 2024R-063 of the City of Chino Hills, Setting Forth Changes in Salary, Benefits or Working Conditions, Wherever Applicable, the Negotiated Provisions of the Chino Hills Employees' Association and Chino Hills Supervisors'Association MOUs, for the Confidential, Professional, Division Manager and Executive Management Employees and Approving the New Title, Job Description, and Salary Range for Payroll Analyst, Approving Salary Range Adjustments for Senior Human Resources Technician and Human Resources
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Technician, and Approving the Title Change for Senior Systems Analyst, Effective September 1, 2024; (4) Resolution No. 2024R-064 of the City of Chino Hills, Authorizing Benefits for the City Council Equal to Executive Management Employees; and (5) appropriated $487,700 from various funds.
AGREEMENT AMENDMENT - PART-TIME BUILDING INSPECTION SERVICES The City authorized the execution of Amendment No. 2 to Agreement No. A2024-061 with 4LEAF Inc., increasing the total not to exceed amount from $47,000 to $93,250 for part-time building inspection services through December 2024.
MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN - RESOLUTIONS
ADOPTED
The City Council adopted (1) Resolution No. 2024R-065 of the City of Chino Hills, Adopting the Revised Measure I Five-Year Capital Improvement Plan for Fiscal Year 2023-24 Through Fiscal Year 2027-28; and 2) Resolution No. 2024R-066 of the City of Chino Hills, Adopting the Measure I Five-Year Capital Improvement Plan for Fiscal Year 2024-25 Through Fiscal Year 2028-29.
PLANS AND SPECIFICATIONS - COMMUNITY PARK IMPROVEMENTS (CONCRETE V-DITCH REPLACEMENT AND RESTORATION IMPROVEMENT)
PROJECT - RESOLUTION ADOPTED
The City Council adopted (1) Resolution No. 2024R-067 of the City of Chino Hills, Approving the Design and Plans for Construction of the Community Park Improvements (Concrete V-Ditch Replacement and Restoration Improvement) Project Pursuant to Government Code Section §830.6-1 (2) authorized staff to solicit bids for the construction of the Community Park Improvements (Concrete V-Ditch Replacement and Restoration Improvement) Project; (3) authorized the execution of Amendment No. 3 to Agreement No. A2023-165 with Ludwig Engineering Associates, Inc. for the additional engineering design services and post design/construction support services for the ongoing Community Park Expansion of Parking Lot and Site Improvement Project in the amount of $24,920, increasing the total Agreement to a not-to-exceed amount of $193,078; (4) authorized the City Manager, at his discretion, to approve the cumulative amendments up to an additional ten percent ($19,307.80) of the awarded agreement amount for Agreement No. A2023-165; and (5) determined the project to be exempt from review under California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq. ("CEQA") pursuant to Section 15302 of CEQA Guidelines.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION
AGREEMENT - GRANT RESEARCH, WRITING, AND MANAGEMENT SERVICES [02:10:52]
Council Member Rogers pulled this item for discussion and spoke about the recent stress on the budget, the need to review other opportunities to enhance our grants and that we are always looking to seek funding for the city.
Following a motion made by Council Member Rogers and seconded by Council Member Johsz, the City Council authorized the execution of a five-year Agreement No. A2024-145 with Engineering Solutions Services, Inc. (ESS) to provide grant research, writing, and management services estimated at $70,000 per year for a total contract amount not to exceed $350,000.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
AGREEMENT AMENDMENT - SCHOOL RESOURCE OFFICER PROGRAM [02:12:33]
Council Member Johsz pulled this item for discussion and explained that the City pays for the Sheriff Deputies that are School Resource Officers and Crossing Guards for the Chino Valley Unified School District and that it shows the commitment of the City to spend funds on a service to protect our children.
Following a motion made by Council Member Johsz and seconded by Council Member Marquez, the City Council authorized the execution of Amendment No. 3 to Agreement No. A2021-185 with Chino Valley Unified School District (CVUSD) for the School Resource Officer (SRO) Program for the 2024-2025 school year in the amount of $791,942.66.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
PLANS AND SPECIFICATIONS - EUCALYPTUS AVENUE RECYCLED WATER
LINE & PAVEMENT REHABILITATION PROJECT - RESOLUTION ADOPTED [02:13:39]
Council Member Rogers pulled this item for discussion and spoke on seeking to improve water systems and the cost of water rising and the push for using recycled water. He asked Public Works Director Bobadilla to educate residents on the progress of more recycled water and less potable water.
Public Works Director Bobadilla stated that the goal is to extend the existing recycled waterline on Eucalyptus Avenue that currently ends adjacent to Community Park and extend the line out to Veterans Park so it can be fully on recycled water. Additionally, as part of the project there will be a full re-pavement of the road from Peyton Drive to Chino Hills Parkway.
Council Member Marquez spoke on the cost savings of using recycled water and reducing potable water, and inquired when the project would start and be complete.
Public Works Director Bobadilla responded it will be a little bit cheaper and that the biggest goal is to reduce our potable water usage to free up for our residents. He stated that they will go out to bid with the contract awarded in October and construction will start in November or December.
Following a motion made by Council Member Rogers and seconded by Council Member Johsz, the City Council adopted (1) Resolution No. 2024R-068 of the City of Chino Hills, Approving the Design and Plans for Construction of the Eucalyptus Avenue Recycled Water Line & Pavement Rehabilitation Project Pursuant to Government Code Section §830.6; (2) authorized staff to solicit bids for the construction of the Eucalyptus Avenue Recycled Water Line & Pavement Rehabilitation Project; (3) authorized the execution of Amendment No. 1 to Agreement No. A2023-224 with West & Associates Engineering, Inc. for the additional engineering design services for the Eucalyptus Avenue Recycled Water Line & Pavement Rehabilitation Project in the amount of $22,800, increasing the total Agreement to a not-to-exceed amount of $148,800; (4) authorized the City Manager, at his discretion, to approve the cumulative amendments up to an additional ten percent ($14,880) of the awarded agreement amount to Agreement No. A2023-224; and (5) determined the project to be exempt from review under California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq. ("CEQA"), pursuant to Sections 15303, Class 3(d), and 15301, Class 1(c) Categorical Exemptions pursuant to the CEQA Guidelines.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
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SPECIAL/JOINT/REGULAR MEETING AUGUST 13, 2024
DISCUSSION CALENDAR
AMERICAN RESCUE ACT (ARPA) AND BUDGET UPDATES [02:17:34] City Manager Montgomery provided a PowerPoint presentation and briefed the Council on the staff report which is on file in the City Clerk's Office. He provided the Council with an ARPA update of completed projects, ongoing projects, proposed project changes and additions (mobile recreation vehicle retrofit, tree trimming, and 30 MFPs for City facilities).
A motion was made by Council Member Rogers and seconded by Vice Mayor Bennett to (1) appropriate $329,352.82 from the American Rescue Plan Act Fund; (2) find that the exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.G applies because National Auto Fleet Group has an existing contract through Sourcewell, contract#091521-NAF and Sharp Electronics Corporation has an existing contract through the National Association of State Procurement Officials (NASPO), contract #188627, for the mobile recreation retrofit and purchase of multifunction printers (MFPs), respectively and the procurement process utilized by both entities are substantially similar to the provisions of CHMC Chapter 3.16 - Purchasing System; (3) authorize the issuance of a purchase order to National Auto Fleet Group utilizing cooperative purchase contract #091521-NAF in the amount of $110,295.88 for the mobile recreation vehicle retrofit, and a purchase order to Sharp Electronics Corporation through its Sharp Business Systems Division utilizing cooperative purchasing contract #188627 in the amount of $219,352.82 to purchase, configure, and install 30 MFPs for City facilities; (4) authorize the City Manager to negotiate and execute a five-year Professional Services Agreement with Sharp Electronics Corporation through its Sharp Business Systems Division, subject to City Attorney approval as to form, for a print management program for supplies and maintenance of MFPs, printers, scanners, and plotters estimated at $45,000 per year for a total contract amount not to exceed $225,000-1 and (5) found that the mobile recreation vehicle retrofit and the purchase of MFPs is exempt from review under the California Environmental Quality Act.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
AGREEMENT - HUMAN SERVICES PROGRAMS [02:21:25]
Community Services Director Marshall briefed the Council on the staff report which is on file in the City Clerk's Office.
Mayor Moran invited Liz Lara with the HOPE Program to the podium to speak on services offered.
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Liz Lara, Family Services Program Specialist/Manager with the HOPE Program, spoke regarding resource centers throughout the district that provide family assistance with counseling, tutoring, medical application assistance, and evictions. She spoke highly on the collaboration with churches and local nonprofits. Lastly, she directed residents who would like to reach out to visit the City of Chino Hills or Chino Valley Unified School District's webpages.
Vice Mayor Bennett stated it is important for the public to know how many are served by the HOPE program. Ms. Lara responded about 1,000 families a year and emphasized that they strive for family stability.
Following further discussion, a motion was made by Council Member Johsz and seconded by Vice Mayor Bennett to (1) appropriate $114,206 from the Community Services Fund; and (2) authorize the execution of an Agreement No. A2024-146 with the City of Chino in the amount of $306,788 to provide human services programs.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
GRAND AVENUE PARK RINK SCHEDULE [02:31:30]
Community Services Director Marshall provided a PowerPoint presentation and briefed the Council on the staff report which is on file in the City Clerk's Office.
Mayor Moran commended staff's consideration to satisfy the Pickleball League Expansion and added that they owe it to the roller hockey community to offer them more time options.
Council Member Rogers disagreed with Mayor Moran's suggestion and stated if more time is going to be added for roller hockey, then Derby Dames should be eliminated completely. Lastly, he spoke on surge of pickleball play.
Vice Mayor Bennett spoke in agreement with substituting Derby Dames with roller hockey in those time slots and keep roller hockey on Thursday and Friday in their current slots.
Council Member Johsz inquired when the adopted schedule would go into effect and supported Mayor Moran's suggestions. Community Services Director Marshall responded mid-September to early October.
Council Member Marquez spoke on the five courts, use of the fifth court for skating in conjunction with pickleball use and skating on sidewalks at Grand Avenue Park.
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Community Services Director Marshall stated that skating is prohibited on sidewalks at Grand Avenue, Veterans, and Community Parks.
Following further discussion, a motion was made by Mayor Moran and seconded by Council Member Johsz to approve the schedule of use for pickleball and rollersports at the rink at Grand Avenue Park and authorize City staff to make schedule alterations in the future, as follows:
• Sunday - Pickleball 8:00 a.m. to 5:30 p.m. and Pickleball League Expansion 5:30 p.m. to 9:30 p.m.
• Monday - Pickleball 8:00 a.m. to 4:00 p.m., Open Skate / Roller Hockey 4:30 p.m. to 7:00 p.m. and Derby Dames 7:30 p.m. to 9:30 p.m. • Tuesday - Pickleball 8:00 a.m. to 5:30 p.m. and Pickleball League 5:30 p.m. to 9:30 p.m.
• Wednesday - Pickleball 8:00 a.m. to 4:00 p.m., Open Skate / Roller Hockey 4:30 p.m. to 7:00 p.m. and Derby Dames 7:30 p.m. to 9:30 p.m. • Thursday - Pickleball 8:00 a.m. to 6:00 p.m., Open Skate / Roller Hockey 6:30 p.m. to 9:30 p.m.
• Friday - Pickleball 8:00 a.m. to 6:00 p.m., Open Skate / Roller Hockey 6:30 p.m. to 9:30 p.m.
• Saturday - Pickleball 8:00 a.m. to 9:00 p.m.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
SPECIAL MEETING ITEM - INTERIM ORDINANCE INTRODUCED - PROHIBITING BILLBOARD (OFF-SITE) SIGNS [02:53:18]
City Attorney Hensley briefed the Council on the staff report which is on file in the City Clerk's Office.
Following further discussion, a motion was made by Council Member Marquez and seconded by Council Member Johsz to (1) adopt an Interim Ordinance No. 409 entitled: An Ordinance of the City of Chino Hills, Prohibiting Billboard (Off-Site) Signs Within the City In Accordance With Government Code Section 65858 and Finding That Adoption of the Interim Ordinance is Exempt from the Provisions of the California Environmental Quality Act, (3) direct staff to prepare a written report of the steps taken to address the impacts of billboard/off-site signs and have that report presented at the September 10, 2024, regular meeting of the City Council; and (4) direct staff to provide
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notice of a public hearing for September 24, 2024, at which time the City Council may consider extending the Interim Ordinance in accordance with Government Code Section 65858.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ITEMS INITIATED BY COUNCIL
LEAGUE OF CALIFORNIA CITIES - VOTING DELEGATE AND ALTERNATE [02:54:39]
Assistant City Clerk Sisemore briefed the City Council on the staff report which is on file in the City Clerk's Office.
A motion was made by Council Member Johsz and seconded by Council Member Rogers to designate Ray Marquez as Voting Delegate and Cynthia Moran as Alternate for the Cal Cities Annual Conference scheduled for October 16 through 18, 2024, in Long Beach, California.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, ROGERS NOES: COUNCIL MEMBERS: MARQUEZ
ABSENT: COUNCIL MEMBERS: NONE
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY BOARD OF DIRECTORS ALTERNATE BOARD MEMBER APPOINTMENT [02:56:49] Assistant City Clerk Sisemore briefed the City Council on the staff report which is on file in the City Clerk's Office.
Following discussion, a motion was made by Vice Mayor Bennett and seconded by Council Member Marquez to appoint a Council Member Johsz to serve as Alternate
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Board Member to the San Bernardino County Transportation Authority Board of D i recto rs.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
PUBLIC COMMENTS [02:58:31]
Joanne Genis, resident, spoke about Hope for the Hills Carmen Acosta who passed away on July 23, 2024, and the dedication Ms. Acosta and her late husband had fighting for the Tehachapi Renewable Transmission (TRTP) lines to be undergrounded in the City.
Miranda Leung, spoke on tree trimming needed behind her property and the difficulty to connect with staff in the Public Works Department.
Suzette Dang, representing Supervisor Hagman's office, announced a Document Shredding Event on Saturday, September 28, 2024, at Memorial Park in Upland located at 1150 E Foothill Blvd., Upland CA 91786 from 9.00 a.m. to 12:00 p.m.
Steve Elie, resident, spoke about Groundswell, his commitment to the community, and commended the Council for their decorum at Council meetings and how they serve the community.
City Attorney Hensley reminded Mr. Elie to get back to city business.
Mr. Elie continued his comments regarding decorum at Council meetings.
SAFETY UPDATES [3:09:57]
Fire: Deputy Fire Chief Ault stated that the Fire District responded to over 900 calls for service, thanked those that participated in National Night Out, and announced promotion of Fire Inspector Lena Lin to Deputy Fire Marshall. Lastly, he spoke engagement of mutual aid throughout the State where they provide resources assigned to various locations and added while they provide those resources, they are still fully staffed so there is no interruption to service to the community.
Police: Police Chief Girard announced the Crime Prevention Symposium for the Chino Hills Community on August 15th from 6.00 p.m. to 7:00 p.m. at the Los Serranos Country Club and the Brave Workshop to be held on both August 21 st and August 22nd at the Chino Hills Community Center, which will be a 90-minute, age-appropriate,
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workshop teaching children verbal and physical skills to defend against sexual abuse, violence and abduction.
CITY MANAGER UPDATES [03:12:55]
City Manager Montgomery added that in addition to Council Members, representatives, Police and Fire, many City staff also take part in National Night Out that serves as a great opportunity to talk to residents who provide feedback.
COUNCIL REPORTS [03:14:17]
Vice Mayor Bennett
• CHINO VALLEY FIRE DISTRICT BOARD
Vice Mayor Bennett attended the Chino Valley Fire District Board meeting and said that they announced several promotions and spoke on their succession planning.
Council Member Rogers
• CHINO BASIN DESALTER AUTHORITY BOARD
Council Member Rogers attended the Chino Basin Desalter Authority Board meetings and said that they spoke about monitoring, extraction and repairing of wells, real estate agreement with the City of Eastvale, and closed session items, updates on South Archibald and Chino Airport Plume and a quarterly report by General Manager.
• CHINO HILLS COMMUNITY FOUNDATION BOARD
Council Member Rogers attended the Chino Hills Community Foundation Board meeting and said the focus was the executive board and the following meeting they did committee assignments, discussed the Andy Vargas concert on September 7th, and the Wine Walk to be held on October 12th, tickets on sale now.
• TRES HERMANOS JOINT POWERS AUTHORITY
Council Member Rogers attended the Tres Hermanos Joint Powers Authority Board meeting and announced their new Board Member Steve Marcucci who replaced his wife Cathy Marcucci who recently passed away and discussed the follow up report on the Tres Hermanos tour.
• WATER FACILITIES AUTHORITY BOARD
Council Member Rogers attended the Water Facilities Authority Board meeting and spoke about succession planning, certifications for staff and hiring of additional staff.
COUNCIL COMMENTS [03:21:07]
Marquez: Council Member Marquez said that he was invited to the City of Chino to meet their new Public Works Director/Civil Engineer and staff, and they discussed Pine Avenue and Euclid. Public Works Director Bobadilla attended the meeting as well and
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they collaborated on the Pine Avenue extension project regarding whatever does get designed and built will address both City's issues. Council Member Marquez announced the San Bernardino County Transportation Authority (SBCTA) press event on August 15th at 11 a.m. at the Santa Fe Depot for the arrival of the nation's first-of- its-kind Zero Emission Multiple Unit (ZEMU) passenger train. He thanked City staff, the Police and Fire Departments for hosting a successful National Night Out. Council Member Marquez asked Public Works Director Bobadilla to speak on weed abatement on Carbon Canyon to be conducted on an annual basis versus every two to three years and asked if there was a cost issue preventing it from happening more frequently.
Public Works Director Bobadilla responded that there is a cost issue and that we do not have the revenues for landscaping and are prioritizing services to address; however, with limited funds, hazards are addressed first. Council Member Marquez spoke on upcoming meeting with Senator Josh Newman, Supervisor Curt Hagman, Ray Wolfe from SBCTA and Carlos Rodriguez from South Coast Air Quality Management District (AQMD) regarding Hydrogen production in California and insurance. Lastly, he offered his condolences to Carmen Acosta's family and friends.
Johsz: Council Member Johsz thanked everyone who opened their homes for National Night Out. Lastly, he thanked City staff for the new crosswalks by St. Paul the Apostle Catholic Church that has helped students going through there.
Bennett: Vice Mayor Bennett thanked the Sheriff's Department for escorting him around to various locations during National Night Out. He spoke about kids being back in school back session and reminded everyone to watch out for kids crossing. He requested City Manager Montgomery agendize an item regarding an analysis of Senate Bill 329 providing a one-time adjustment to council salaries.
Rogers: Council Member Rogers said that National Night Out was a wonderful event and thanked all who hosted. He spoke about the Southbound 71 Weekend Full Closure at Butterfield Ranch Road/Euclid Avenue. He spoke about work being conducted at the Costco Center and commended the new 32 gas pumps and less wait time. He inquired with Community Development Director Liguori when the warehouse should be complete, Mr. Liguori responded by early November with a break for the holidays and then entirely complete in March.
Moran: Mayor Moran attended the California Institution for Women and Men Citizens Advisory Committees (CIW/CIM), and they discussed their re-entry fair on September 12th with resource booths that will assist the population for reintegration into society.
She added that there has been no response from Governor Newsom regarding the transfer of inmates from San Quentin and added that CIM currently is housing 46 death row inmates, but she is unaware how many of those were transferred from San Quentin.
She spoke on a recent attempted homicide on a guard at CIM; however, it was not by someone who was recently transferred and added he has been transferred out and will not return to CIM. She stated that the current population is 2,276 and mental health facility will open next August. She requested that the Sheriff's Department Brave Workshop announced earlier be added to the City's social media. Lastly, wished and sang Happy Birthday to Finance Director Buhagiar.
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ADJOURN IN MEMORIAM [03:34:50]
Mayor Moran adjourned the meeting at 8:06 p.m. in memory of Hope for the Hills member, Carmen Acosta, who passed away on July 23, 2024, at the age of 84.
Respectfully submitted, DS
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