A G E N D AA G E N D A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 24, 2024
5:30 P.M. CLOSED SESSION
6:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
CITY COUNCIL MEMBERSCITY COUNCIL MEMBERS
CYNTHIA MORAN, MAYORCYNTHIA MORAN, MAYOR
ART BENNETT, VICE MAYORART BENNETT, VICE MAYOR
BRIAN JOHSZBRIAN JOHSZ
RAY MARQUEZRAY MARQUEZ
PETER J. ROGERSPETER J. ROGERS
BENJAMIN MONTGOMERYBENJAMIN MONTGOMERY MARK D. HENSLEYMARK D. HENSLEY CHERYL BALZCHERYL BALZ
CITY MANAGERCITY MANAGER CITY ATTORNEYCITY ATTORNEY CITY CLERKCITY CLERK This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
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Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required toYou are not required to provide personal information in order to speak, except to the extent necessary for the Cityprovide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Clerk to call upon you. Comments will be limited to three minutes per speaker. All public comments must address matters within the subject matter jurisdiction of the City Council, which is considered "City business."
"City business""City business" includes matters over which the City has been granted authority pursuant to state law, subject to state and federal legal and constitutional limitations. These matters include the construction, maintenance and repair of streets, parks and public facilities; providing water, sewer and trash services; providing recreation services and programs; overseeing land development except to the extent the City's authority has been pre-empted by federal and state law; providing public safety services, including police and fire/paramedic services which the City does by contracting with the San Bernardino County Sheriff's Department and working with the Chino Valley Fire District and through its own code enforcement personnel; imposing regulations over conduct and activities in the City to protect the health, safety and welfare of the community; and the City also has the right to hire and manage personnel, the responsibility to maintain public records and the authority to impose fees and taxes and provide the financial services necessary to provide the above services.
Levine Act DisclosureLevine Act Disclosure: Parties to a proceeding are required to disclose if they made contributions over $250 within the prior 12 months to a Council Member. If a Council Member accepted more than $250 during the 12 months preceding the decision, the Council Member is required to recuse themself from the decision. Parties and participants with a financial interest are prohibited from making more than $250 in contributions to a Council Member for the 12 months after the final decision is rendered on the proceeding. The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. ThankPLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you. you.
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5:30 P.M. - CALL TO ORDER / ROLL CALL5:30 P.M. - CALL TO ORDER / ROLL CALL
1. PUBLIC COMMENTS:PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the Deputy City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
RECESS INTO CLOSED SESSIONRECESS INTO CLOSED SESSION
CLOSED SESSIONCLOSED SESSION
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(4) potential Initiation of Litigation (1 Case)
3. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) Existing Litigation (2 cases):
1. Southern California Edison Company v. City of Chino Hills - CIVDS 1609846
2. Southern California Edison Company v. County of San Bernardino, City of Chino Hills, et al. - CIVDS 1409458
6:00 P.M. - CONVENE MEETING / ROLL CALL6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAGPLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: INVOCATION: Pastor Tate Cox, Calvary Chapel Chino Hills
PRESENTATIONSPRESENTATIONS
4. INTRODUCTION: New Employee: Ashley Penalver, Management Analyst II (Engineering), Public Works Department
5. PROCLAMATION - Proclaiming October 2nd as Clean Air Day
6. PROCLAMATION - Proclaiming September 15 through October 15, 2024 as National Hispanic Heritage Month
PUBLIC INFORMATION OFFICER REPORTPUBLIC INFORMATION OFFICER REPORT
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSIONANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
7. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any item appearing on the agenda, except that testimony on Public Hearing items must be provided during those hearings. Those persons wishing to address the City Council are requested to complete and submit to the Deputy City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS:CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS: Council Member abstentions or disclosures shall be stated at this time for recordation on the appropriate item.
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CITY DEPARTMENT BUSINESSCITY DEPARTMENT BUSINESS
CONSENT CALENDAR (7 ITEMS) -CONSENT CALENDAR (7 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
8. Approve September 10, 2024, City Council Meeting Minutes
9. Review and approve for public comment by affected employees proposed revisions to Conflict of Interest Code, direct City Clerk to post revisions for 45 days, and bring a resolution for adoption to Council no later than December 10, 2024
10. Receive and file City Officials' report regarding trainings and/or meetings reimbursed by City, pursuant to Government Code Sections 53232.2 and 53232.3 and City Official Travel Expense and Reimbursement Policy Section 2.2.5 for period of May 28 through September 23, 2024
11. Authorize notice to be published once a week for two successive weeks in a newspaper of general circulation for unclaimed monies held by City of Chino Hills for three or more years and authorize monies not claimed within 60 days after publication of first notice to become property of City and recorded as revenue in General Fund and Water Utility Fund
12. Adopt resolution approving plans and specifications for City Yard Exterior Staff Restroom Addition Project ("Project") pursuant to Government Code Section 830.6; authorize staff to advertise and solicit bids for construction of Project; and determine project is exempt from review under the California Environmental Quality Act
13. Award contract to L.M.T. Enterprises, Inc. (dba Tyner Paving Company) in amount of $282,686.65 for McCoy Equestrian Center Trailer Parking Area Expansion Project; authorize City Manager to approve cumulative change orders up to ten percent ($28,268) of awarded contract amount; and determine project is exempt from review under the California Environmental Quality Act
14. Adopt resolution awarding construction contract with Climatec, LLC in amount of $335,611 to replace numerous components of City Hall Building, Energy Management System, without need for bidding, authorize City Manager to approve cumulative change orders up to ten percent ($33,561.10) of awarded agreement amount, and determine project is exempt from review under the California Environmental Quality Act
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DISCUSSION CALENDAR -DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
15. Introduce Ordinance amending Chino Hills Municipal Code sections to reflect current practices of the City entitled: "An Ordinance of the City of Chino Hills, Amending Title 1 - General Provisions of the Chino Hills Municipal Code Chapter 1.18 - Administrative Citations; Title 2 - Administrative and Personnel Chapter 2.04 - City Council, Chapter 2.16 - City Treasurer, Chapter 2.36 - Planning Commission and Chapter 2.44 - Disaster Relief to conform with Current Practice Including Outdated References, Official Record Proceedings, Certain Procedures; and Determine Project is Exempt From Review Under the California Environmental Quality Act" for first reading by title only, waiving further reading
ITEMS INITIATED BY COUNCILITEMS INITIATED BY COUNCIL
16. Consider implementing salary adjustments for future City Council Members in accordance with Senate Bill 329 (Dodd) and, if desired, introduce Ordinance establishing City Council salary at one thousand nine hundred dollars per month entitled: "An Ordinance of the City of Chino Hills, Amending Title 2, Chapter 2.04, Section 2.04.120 of the Chino Hills Municipal Code to Establish City Council Salary at One Thousand Nine Hundred Dollars and No Cents ($1,900.00) Per Month (Operative December 14, 2024)" for first reading by title only, waiving further reading; and appropriate $36,000 for increase in Council salary
17. Establish a Public Safety ad hoc Committee and appoint two members of City Council to Committee to discuss and review various issues related to the General Plan Safety Element Update
18. Adopt resolution requesting California Insurance Commissioner, State Legislature, and Governor take emergency action to strengthen and stabilize California's Marketplace for homeowners and commercial property insurance
PLANNING COMMISSION MATTERS - PLANNING COMMISSION MATTERS - This portion of the City Council Agenda is for matters from the September 17, 2024 Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item(s) 3 is October 1, 2024, 5:30 p.m.
19. Design Review No. 501 - 12978 Trail View Lane, Keyur Maru, applicant on behalf of property owner, TLV Residence LLC: The Planning Commission adopted a resolution denying Design Review No. 501 for construction of a two-story 6,688 square foot, single-family residence and a 1,885 square-foot four-car garage within a 2,770 square-foot basement and determining project is exempt from review under California Environmental Quality Act
PUBLIC HEARING -PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
20. Approve 2023-2024 Consolidated Annual Performance and Evaluation Report for Community Development Block Grant Program
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21. Approve Extension of Interim Ordinance No. 409 prohibiting billboard (off-site) signs within the City entitled: "An Interim Ordinance of the City of Chino Hills, Extending the Provisions of Ordinance No. 409 Prohibiting Billboard (Off-Site) Signs Within the City in Accordance with Government Code Section 65858, and Finding That Adoption of the Interim Ordinance is Exempt From the Provisions of the California Environmental Quality Act
22. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time, members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council that do not appear on the agenda. Please complete and submit to the Deputy City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
SAFETY UPDATES - Fire and PoliceSAFETY UPDATES - Fire and Police
CITY MANAGER UPDATESCITY MANAGER UPDATES
COUNCIL REPORTSCOUNCIL REPORTS
Council Member JohszCouncil Member Johsz
West Valley Mosquito and Vector Control District Board
Council Member MarquezCouncil Member Marquez
San Bernardino County Transportation Authority Board
General Policy Committee
Legislative Policy Committee
Metro Valley Study Session
Transit Committee
Council Member RogersCouncil Member Rogers
Chino Hills Community Foundation Board
Tres Hermanos Conservation Authority Board
Water Facilities Authority Board
COUNCIL COMMENTSCOUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: ADJOURN IN MEMORIAM AND IN HOPE: Adjourn with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
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CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Tasha Hunter states and declares as follows:
hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for September 24, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on September 19, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
Tasha Hunter
Records Coordinator