A G E N D AA G E N D A
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 22, 2024
6:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
CITY COUNCIL MEMBERSCITY COUNCIL MEMBERS
CYNTHIA MORAN, MAYORCYNTHIA MORAN, MAYOR
ART BENNETT, VICE MAYORART BENNETT, VICE MAYOR
BRIAN JOHSZBRIAN JOHSZ
RAY MARQUEZRAY MARQUEZ
PETER J. ROGERSPETER J. ROGERS
BENJAMIN MONTGOMERYBENJAMIN MONTGOMERY MARK D. HENSLEYMARK D. HENSLEY CHERYL BALZCHERYL BALZ
CITY MANAGERCITY MANAGER CITY ATTORNEYCITY ATTORNEY CITY CLERKCITY CLERK This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
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Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required toYou are not required to provide personal information in order to speak, except to the extent necessary for the Cityprovide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Clerk to call upon you. Comments will be limited to three minutes per speaker. All public comments must address matters within the subject matter jurisdiction of the City Council, which is considered "City business."
"City business""City business" includes matters over which the City has been granted authority pursuant to state law, subject to state and federal legal and constitutional limitations. These matters include the construction, maintenance and repair of streets, parks and public facilities; providing water, sewer and trash services; providing recreation services and programs; overseeing land development except to the extent the City's authority has been pre-empted by federal and state law; providing public safety services, including police and fire/paramedic services which the City does by contracting with the San Bernardino County Sheriff's Department and working with the Chino Valley Fire District and through its own code enforcement personnel; imposing regulations over conduct and activities in the City to protect the health, safety and welfare of the community; and the City also has the right to hire and manage personnel, the responsibility to maintain public records and the authority to impose fees and taxes and provide the financial services necessary to provide the above services.
Levine Act DisclosureLevine Act Disclosure: Parties to a proceeding are required to disclose if they made contributions over $250 within the prior 12 months to a Council Member. If a Council Member accepted more than $250 during the 12 months preceding the decision, the Council Member is required to recuse themself from the decision. Parties and participants with a financial interest are prohibited from making more than $250 in contributions to a Council Member for the 12 months after the final decision is rendered on the proceeding. The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. ThankPLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you. you.
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6:00 P.M. - CONVENE MEETING / ROLL CALL6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAGPLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: INVOCATION: Pastor Dennis Hostetler, Calvary Chapel Chino Hills
PRESENTATIONSPRESENTATIONS
1. PROCLAMATION - Proclaiming October 23 through 31, 2024, as Red Ribbon Week
2. PROCLAMATION - Proclaiming November as National Veterans and Military Families Month
PUBLIC INFORMATION OFFICER REPORTPUBLIC INFORMATION OFFICER REPORT
PUBLIC COMMENTS - AGENDIZED ITEMSPUBLIC COMMENTS - AGENDIZED ITEMS
3. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any item appearing on the agenda, except that testimony on Public Hearing items must be provided during those hearings. Those persons wishing to address the City Council are requested to complete and submit to the Deputy City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS:CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS: Council Member abstentions or disclosures shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESSCITY DEPARTMENT BUSINESS
CONSENT CALENDAR (6 ITEMS) -CONSENT CALENDAR (6 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
4. Approve October 8, 2024, City Council Meeting Minutes
5. Receive and file City Officials' report regarding trainings and/or meetings reimbursed by City, pursuant to Government Code Sections 53232.2 and 53232.3 and City Official Travel Expense and Reimbursement Policy Section 2.2.5 for period of September 24 through October 21, 2024
6. Find exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.G applies because Lenovo (United States), Inc., has existing contract through National Association of State Procurement Officials and procurement process utilized by entity is substantially similar to, and achieves objectives of, CHMC Chapter 3.16 - Purchasing System; and authorize issuance of purchase order to Lenovo (United States), Inc., utilizing cooperative purchase contract #23013, in amount of $103,514.04 for purchase of 110 M75q slim desktops, 4 P3 Ultra desktops and 1 T14s laptop in order to address aging computing equipment and move forward with technology upgrades
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7. R eceive and file annual reports pursuant to Government Code Section 53411 and adopt resolutions of the City Council of the City of Chino Hills acting in its capacity as Governing Bodies for Community Facilities District (CFD) No. 1 (Rolling Ridge), CFD No. 2 (Los Ranchos), CFD No. 4 (The Oaks), CFD No. 5 (Soquel Canyon), CFD No. 6 (Carbon Canyon), CDF No. 8 (Butterfield), CFD No. 9 (Rincon Village), and CFD No. 10 (Fairfield Ranch) establishing special taxes for 2025 calendar and 2025-26 Fiscal Years
8. Award contract to Crimson Marie Company, Inc., in amount of $552,438.80 and authorize City Manager, at his discretion, to approve cumulative change orders up to ten percent ($55,243.88) of awarded contract amount for construction of Community Park Concrete V-Ditch Replacement Restoration Improvement Project
9. Appropriate $1,700,000 from Water Utility Fund, award contract to All Cities Engineering, Inc., in amount of $2,345,807.50 for Eucalyptus Avenue Recycled Water Line and Pavement Rehabilitation Project and authorize City Manager, at his discretion, to approve cumulative change orders up to ten percent ($234,580.75) of awarded contract amount
DISCUSSION CALENDAR -DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
10. Approve closure of Community Services Fund and merge into General Fund at end of Fiscal Year 2024-25
PLANNING COMMISSION MATTERS - PLANNING COMMISSION MATTERS - This portion of the City Council Agenda is for matters from the October 15, 2024 Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item(s) 4 is October 29, 2024, 5:30 p.m.
11. Amendment No. AMND-0001-2024 to Tentative Tract Map No. 20317 and Addendum No. 2 to Final Environmental Impact Report - Shady View Residential Project - TH Shady View LLC, applicant: The Planning Commission adopted resolution approving Amendment No. AMND-0001-2024 to Tentative Tract Map 20317 and adopting Addendum No. 2 to the certified Environmental Impact Report for the Shady View Residential Project (SCH #2021060576), amending Conditions of Approval Nos. 186 through 189, to modify the timing of the intersection improvements at the intersection of Shady View Drive/State Route 71 Off-Ramp at Butterfield Ranch Road and at intersection of Twin Knolls Drive and Butterfield Ranch Road, to defer implementation of traffic control improvements until prior to occupancy of 45th dwelling unit
PUBLIC HEARING -PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
12. Introduce an Ordinance prohibiting billboard (off-site) signs and to permit and regulate temporary signs in residential zoning districts entitled: "An Ordinance of the City of Chino Hills, Approving Municipal Code Amendment MCA-0002-2024 to Amend Chapter 16.38 of the Chino Hills Municipal Code to Prohibit Billboard (Off- Site) Signs and to Permit and Regulate Temporary Signs in Residential Zoning Districts, and Finding the Same to be Exempt From the Provisions of the California Environmental Quality Act" for first reading by title only 4/563
13. Adopt resolution approving contract with Willdan Energy Solutions in amount of $3,996,000 for design and construction of energy efficiency improvements, including installation of: (1) solar photovoltaic panels in parking lot; (2) battery and emergency backup power infrastructure; and (3) energy efficient heating and air conditioning system at Public Works Yard (15091 La Palma Drive, Chino); and making findings that project is exempt from review under California Environmental Quality Act; authorize City Manager to execute related documents on behalf of City; amend Fiscal Year 2024-25 Capital Improvement Program to include City Yard Energy Project; and appropriate $1,367,630 from Water Utility Fund, $768,490 from Sewer Utility Fund, $139,824.97 from American Rescue Plan Act (ARPA), and transfer $1,000,000 within Water Utility Fund and $720,055.03 in ARPA fund from various projects
PUBLIC COMMENTS - NON-AGENDIZED ITEMSPUBLIC COMMENTS - NON-AGENDIZED ITEMS
14. PUBLIC COMMENTS: PUBLIC COMMENTS: At this time, members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council that do not appear on the agenda. Please complete and submit to the Deputy City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
SAFETY UPDATES - Fire and PoliceSAFETY UPDATES - Fire and Police
CITY MANAGER UPDATESCITY MANAGER UPDATES
COUNCIL REPORTSCOUNCIL REPORTS
Council Member JohszCouncil Member Johsz
West Valley Mosquito and Vector Control District Board
Council Member MarquezCouncil Member Marquez
San Bernardino County Transportation Authority Board
General Policy Committee
Legislative Policy Committee
Metro Valley Study Session
Transit Committee
COUNCIL COMMENTSCOUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: ADJOURN IN MEMORIAM AND IN HOPE: Adjourn with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
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Cily of
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Alma Sandoval states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for October 22, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration was executed on October 17, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
ALrcs'll
Alma Sando
Administrative Assistant I