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MINUTES
CITY COUNCIL
CITY OF CHINO HILLS
OCTOBER 22, 2024
REGULAR MEETING
CONVENE MEETING AND ROLL CALL
Mayor Moran called the regular meeting to order at 6:00 p.m. and requested City Clerk Balz to call roll.
PRESENT: COUNCIL MEMBERS: CYNTHIA MORAN
ART BENNETT
BRIAN JOHSZ
RAY MARQUEZ
PETER ROGERS
ABSENT: COUNCIL MEMBERS: NONE
ALSO PRESENT: BEN MONTGOMERY, CITY MANAGER
MARK D. HENSLEY, CITY ATTORNEY
CHERYL BALZ, CITY CLERK
DANIEL BOBADILLA, PUBLIC WORKS DIRECTOR
CHRISTA BUHAGIAR, FINANCE DIRECTOR
JESSICA CONTRERAS, DEPUTY CITY CLERK II
BRANDON FONACIER, COMMUNITY RELATIONS ANALYST II
AL GIRARD, CHIEF OF POLICE, CHINO HILLS POLICE
DEPARTMENT
ROD HILL, ASSISTANT CITY MANAGER
NICHOLAS LIGUORI, COMMUNITY DEVELOPMENT
DIRECTOR
JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR
LYNNAE SISEMORE, ASSISTANT CITY CLERK
CARLOS SKIBAR, DEPUTY FIRE CHIEF, CHINO VALLEY FIRE
DISTRICT
PLEDGE OF ALLEGIANCE TO THE FLAG [01:33]
Led by Ron Kunzi, 55+ Club Veterans Group.
INVOCATION [01:58]
Led by Pastor Dennis Hostetler, Calvary Chapel Chino Hills.
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REGULAR MEETING OCTOBER 22, 2024
PRESENTATIONS
PROCLAMATION - RED RIBBON WEEK [04:15]
Mayor Moran presented a Proclamation proclaiming October 23 through 31, 2024, as Red Ribbon Week "Life is a Movie, Film Drug Free!" to San Bernardino County Sheriff's Department Deputies Negron, Aceves, Serna, and Corporal Kessler.
Mayor Moran stated the City of Chino Hills appreciates the men and women of the Chino Hills Police Department and thanked them for protecting the community.
Sheriff Deputy Negron stated on behalf of the Chino Hills Police Department that it was an honor to accept the recognition for Red Ribbon Week and thanked the Council for their continued support in educating the youth about drug awareness.
Mayor Moran asked how long each Deputy and Corporal have worked for the San Bernardino County Sheriff's Department and what assignment they hold at the Chino Hills Police Station.
Deputy Negron stated that he has been at the Chino Hills Station for 24 years and is currently assigned as the School Resource Officer at Chino Hills High School.
Deputy Serna stated that he has been with the San Bernardino County Sheriff's Department for five and a half years and has been assigned as the School Resource Officer at Ayala High School for two and half years.
Deputy Aceves stated that he has been with the San Bernardino County Sheriff's Department for 12 years, and he has been assigned to the Chino Hills station for six years. He is currently a School Resource Officer at the elementary and junior high schools in the city.
Corporal Kessler stated that he has been with the San Bernardino County Sheriff's Department for 19 years and this is his fifth year being assigned to the Chino Hills Police Station. He is a Supervising Corporal that oversees the City's School Resource Officers.
PROCLAMATION - NATIONAL VETERANS AND MILITARY FAMILIES MONTH [08:51]
Mayor Moran presented a Proclamation proclaiming November as National Veterans and Military Families Month to Ron Kunzi and members of the Chino Hills 55+ Club Veterans Group.
Mr. Kunzi said that he is honored to accept the Proclamation on behalf of the 55+ Club Veterans Group and he paid tribute to Veterans and Military families this November.
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PUBLIC INFORMATION OFFICER REPORT [13:061
Community Relations Analyst Fonacier announced the following information:
• NEW MASS NOTIFICATION SYSTEM
o The City transitioned to a new mass notification system for emergency alerts and routine city news that went live a little over a week ago o Residents received text and email notifications alerting them of the transition and asking them to update their notification preferences and profiles
o The new platform allows users to receive critical emergency alerts and warnings, city news and events, agenda notices, and bid notifications via email or text in their preferred language
o Over 60 languages are available including English, Mandarin Chinese, and Spanish
o The new system also allows users to enter their Chino Hills address to receive tailored-location-specific alerts that may only affect small area of the City
o To learn more and subscribe, please visit www.chinohills.org/NotifVMe • RECREATION NEWS
o Free Trick or Treat event at The Shoppes on Thursday, October 31 from 3:00 pm to 5:00 pm with trick-or-treating, craft stations, and a costume contest at 4:00 pm. Bring your own treat bag!
o Free Veterans Day Ceremony and Breakfast on Monday, November 11th at the Community Center. The Ceremony will begin at 8:00 am and breakfast will be served immediately following. No registration is required.
o Visit www.chinohills.org/Events for more information on all events. • CITY FACILITIES CLOSED FOR VETERANS DAY MONDAY, NOVEMBER 11th
o City Facilities and the Library will be closed on Monday, November 11 th in recognition of Veterans Day
PUBLIC COMMENTS - AGENDIZED ITEMS [15:19]
There were no public comments.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS [15:55] There were no conflict-of-interest or Levine Act announcements to record.
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR [15:51]
Mayor Moran announced the Consent Calendar items and asked the Council if there were any items to pull.
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Hearing none, a motion was made by Council Member Rogers and seconded by Council Member Johsz to approve the following Consent Calendar items:
MINUTES
The City Council approved the October 8, 2024, City Council Regular Meeting Minutes, as presented.
CITY OFFICIAL TRAVEL EXPENSE AND REIMBURSEMENT REPORT
The City Council received and filed City Official report regarding trainings and/or meetings reimbursed by City, pursuant to Government Code Sections 53232.2 and 53232.3 of City Official Travel Expense and Reimbursement Policy Section 2.2.5 for period of September 24 through October 21, 2024, as outlined in the written staff report, on file in the City Clerk's office.
DESKTOP COMPUTER UPGRADES - PURCHASE ORDER
The City Council (1) found that the exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.G applies because Lenovo (United States) Inc. has an existing contract through a cooperative purchasing entity, the National Association of State Procurement Officials (NASPO), contract#23013, and the procurement process utilized by the entity is substantially similar to, and achieves the objectives of, the provisions of CHMC Chapter 3.16 - Purchasing System; and (2) authorized the issuance of a purchase order to Lenovo (United States) Inc. utilizing cooperative purchase contract # 23013 in the amount of $103,514.04 for the purchase of 110 M75q slim desktops, 4 P3 Ultra desktops and 1 T14s laptop to address aging computing equipment and move forward with technology upgrades.
ANNUAL REPORTS FOR COMMUNITY FACILITIES DISTRICTS - RESOLUTIONS
ADOPTED
The City Council (1) received and filed the annual reports for Community Facilities Districts No. 1, 2, 4, 5, 6, 8, 9, and 10 (Exhibit A), pursuant to Government Code Section 53411 and (2) adopted (a) Resolution No. 2024R-077 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 1 (Rolling Ridge), Establishing the Annual Special Tax; (b) Resolution No. 2024R-078 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 2 (Los Ranchos), Establishing the Annual Special Tax; (c) Resolution No. 2024R-079 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 4 (The Oaks), Establishing the Annual Special Tax; (d) Resolution No. 2024R-080 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 5 (Soquel Canyon), Establishing the Annual Special Tax; (e) Resolution No. 2024R-081 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 6 (Carbon Canyon), Establishing the Annual Special Tax, (f) Resolution No. 2024R-082 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 8 (Butterfield), Establishing the Annual Special Tax, (g) Resolution No. 2024R-083 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 9 (Rincon Village), Establishing the Annual Special
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Tax; and (h) Resolution No. 2024R-084 of the City of Chino Hills, Acting in its Capacity as the Governing Body of Community Facilities District No. 10 (Fairfield Ranch), Establishing the Annual Special Tax.
COMMUNITY PARK CONCRETE V-DITCH REPLACEMENT AND RESTORATION
IMPROVEMENT PROJECT
The City Council (1) awarded Agreement No. A2024-173 to Crimson Marie Company, Inc. in the amount of$552,438.80 for the construction of the Community Park Concrete V-Ditch Replacement and Restoration Improvement Project; and (2) authorized the City Manager, at his discretion, to approve cumulative change orders up to 10 percent ($55,243.88) of the awarded construction contract amount to Crimson Marie Company, Inc.
EUCALYPTUS AVENUE RECYCLED WATER LINE AND PAVEMENT
REHABILITATON PROJECT
The City Council (1) appropriated $1,700,000 from the Water Utility Fund; (2) awarded Agreement No. A2024-174 All Cities Engineering, Inc. in the amount of$2,345,807.50 for the Eucalyptus Avenue Recycled Water Line & Pavement Rehabilitation Project; and (3) authorized the City Manager, at his discretion, to approve cumulative change orders up to 10 percent ($234,580.75) of the awarded contract amount to All Cities Engineering, Inc.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
Mayor Moran recognized Chino Valley Fire District Board Members Kreeger and Ramos-Evinger in the audience.
DISCUSSION CALENDAR [16:35]
CLOSURE OF COMMUNITY SERVICES FUND AT END OF FISCAL YEAR 2024-25 Finance Director Buhagiar briefed the City Council on the staff report, which is on file in the City Clerk's Office.
Following the report, a motion was made by Council Member Johsz and seconded by
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Council Member Rogers to approve the closure of the Community Services Fund into the General Fund with the year-end close process at June 30, 2025.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
PLANNING COMMISSION MATTERS [18:03]
AMENDMENT TO TENTATIVE TRACT MAP NO. 20317 AND ADDENDUM NO. 2 TO
ENVIRONMENTAL IMPACT REPORT FOR SHADY VIEW RESIDENTIAL PROJECT Amendment No. AMND-0001-2024 to Tentative Tract Map No. 20317 and Addendum No. 2 to Final Environmental Impact Report - Shady View Residential Project - TH Shady View LLC, applicant: The Planning Commission adopted resolution approving Amendment No. AMND-0001-2024 to Tentative Tract Map 20317 and adopting Addendum No. 2 to the certified Environmental Impact Report for the Shady View Residential Project (SCH #2021060576), amending Conditions of Approval Nos. 186 through 189, to modify the timing of the intersection improvements at the intersection of Shady View Drive/State Route 71 Off-Ramp at Butterfield Ranch Road and at intersection of Twin Knolls Drive and Butterfield Ranch Road, to defer implementation of traffic control improvements until prior to occupancy of 45th dwelling unit.
There was no action taken on the foregoing Planning Commission item.
PUBLIC HEARINGS
MUNICIPAL CODE AMENDMENT TO PROHIBIT BILLBOARD SIGNS -ORDINANCE INTRODUCED [18:32]
Community Development Director Liguori briefed the City Council on the staff report, which is on file in the City Clerk's Office.
Mayor Moran opening the public hearing and asked if anyone wished to address the City Council on the matter, hearing none, Mayor Moran closed the public hearing.
Following discussion, a motion was made by Council Member Marquez and seconded by Council Member Rogers to introduce an Ordinance entitled: An Ordinance of the City of Chino Hills, Approving Municipal Code Amendment MCA-0002-2024 to Amend Chapter 16.38 of the Chino Hills Municipal Code to Prohibit Billboard (Off-Site) Signs
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and to Permit and Regulate Temporary Signs in Residential Zoning Districts and Finding the Same to be Exempt From the Provisions of the California Environmental Quality Act for first reading by title only.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
CITY YARD ENERGY EFFICIENCY PROJECT - RESOLUTION ADOPTED [21:14] Capital Projects and Facilities Superintendent Manuel briefed the City Council on the staff report, which is on file in the City Clerk's Office.
Council Member Marquez asked what the annual savings would amount to, and Capital Projects and Facilities Superintendent Manual stated that it would be approximately $50,000 per year.
Council Member Marquez also asked if the annual savings would be approximately $50,000 and if there will be a scrubber added to the new HVAC system. Capital Projects and Facilities Superintendent Manual answered affirmatively and confirmed there would be a UVC filtration included with the system.
Mayor Moran opening the public hearing and asked if anyone wished to address the City Council on the matter, hearing none, Mayor Moran closed the public hearing.
Following discussion, a motion was made by Council Member Rogers and seconded by Vice Mayor Bennett to (1) adopt Resolution No. 2024R-085 of the City of Chino Hills, Approving a contract With Willdan Energy Solutions in the Amount of $3,996,000 Pursuant to California Government Code Sections 4217.10 Through 4217.18 for the Design and Construction of Energy Efficiency Improvements, Including the Installation of.- (1) Solar Photovoltaic Panels in the Parking Lot of the Public Works Yard (15091 La Palma Drive, Chino); (2) Battery and Emergency Backup Power Infrastructure at the Public Works Yard, and (3) Energy Efficient Heating and Air Conditioning System at the Public Works Yard, and Making Certain Findings Including That This Project is Exempt From Review Under the California Environmental Quality Act (CEQA) - Agreement No. A2024-175; (2) authorize the City Manager to execute related documents on behalf of the City; (3) amend the Fiscal Year 2024-25 Capital Improvement Program to include the City Yard Energy project; and (4) appropriate $1,367,630 from the Water Utility Fund, $768,490 from the Sewer Utility Fund, $139,824.97 from the American Rescue
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Plan Act (ARPA) Fund and transfer $1,000,000 within the Water Utility Fund and $720,055.03 in the American Rescue Plan Act (ARPA) Fund from various projects.
Motion carried by electronic vote as follows:
AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
PUBLIC COMMENTS - NON-AGENDIZED ITEMS [26:20]
Suzette Dang, San Bernardino County Supervisor Hagman, announced the Annual Veteran Claims and Resource event on Saturday, November 2nd, between 10:00 a.m. and 2:00 p.m. at the District Office located at 14010 City Center Drive in Chino Hills for those Veterans looking for resources. She encouraged residents who wish to attend to register by calling (909) 465-5265. Lastly, Ms. Dang reminded the public to sign up for Supervisor Hagman's newsletters.
Sharon Stuewe, resident, invited the community to the downtown Chino Hills Art Gallery Artist's Workshop on November 2nd at 7:00 p.m., to enjoy the art of making gingerbread houses and stated that there is a suggested $10 cash donation for entry.
Mayor Moran thanked Ms. Stewe for her volunteerism in the community.
Debi Hernandez, resident, voiced her concerns about refuse service issues with Waste Management.
Farzana, spoke about global issues and asked that the City divest from Caterpillar bonds.
Jasser, requested that the City divest from Caterpillar bonds and began to speak about a Candidate Forum.
City Attorney Hensley advised Jasser that that referencing a Candidate's Forum is not City business, as they are political in nature.
Mayor Moran restated that referencing a Candidate Forum is not City business and cannot be talked about.
Sarah, acknowledged the Tongva people, asked that the City divest from the $2.5 million-dollar Caterpillar bond and began to speak about a Candidate Forum.
City Attorney Hensley intervened during Sarah's public comments several times regarding that she adhere to City business items only.
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Safia, spoke about her volunteerism in the City and requested that the City divest from Caterpillar bonds.
Selena, acknowledged the Tongva people and asked that the City divest from the $2.5 million-dollar Caterpillar bonds.
Danny S., resident, read a Wikipedia excerpt pertaining to Caterpillar manufacturers and requested that the City divest from unethical businesses.
SAFETY UPDATES - Fire and Police [52:08]
Fire: Deputy Fire Chief Skibar announced the Fire District State of the District on Thursday, October 24th, at Fire Station 61 . He stated that a Sharps Waste Collection event will be held on Saturday, October 26th, from 8:00 a.m. - 1:00 p.m. at Chino Valley Fire District Training Center located at 5092 Schaeffer Avenue in Chino. Deputy Chief Skibar asked for all residents to stay safe on Halloween by keeping entrances and exits clear to avoid tripping and fire hazards, to inspect electrical decorations, be cautious with the use of candles to prevent accidental fires, and to wear reflective materials and carry flashlights.
CITY MANAGER UPDATES [53:43]
City Manager Montgomery attended the League of California Cities conference session regarding fire insurance challenges and said that the presenter spoke about how residents and the City can potentially assist in the matter. City Manager Montgomery stated that the City of Chino Hills has achieved the designation of a Fire Risk Reduction Community. He encouraged residents who are currently having challenges with their homeowners' insurance renewals, to visit the City's website page on homeowners' insurance to learn how to protect their properties and possibly gain assistance with coverage issues and the benefit of being a Fire Risk Reduction Community.
COUNCIL REPORTS [56:24]
Council Member Johsz
• WEST VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT
o Council Member Johsz attended the West Valley Mosquito and Vector Control District Board meeting and said that this is the first time in six years that there has been a drop in the number of mosquitoes in the traps that are used to capture them. He said that is attributed to the sterilization of male mosquitoes that the District has been releasing.
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Council Member Marquez
• SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY BOARD o GENERAL POLICY COMMITTEE
Council Member Marquez attended the San Bernardino County Transportation Authority General Policy Committee meeting and said the Committee discussed the long-term budget for the freeway services patrol program, updated the activities of the planning and regional program department, awarded contracts for the emergency evacuation network resilience study, housing trust updates, and added an extension for members of an additional year for the housing trust updates. o LEGISLATIVE POLICY COMMITTEE
Council Member Marquez attended the San Bernardino County Transportation Authority Legislative Policy Committee meeting and said the Committee received both Federal and State updates and extended a contract for fire, state, and federal advisory and advocacy services. o METRO VALLEY STUDY SESSION
Council Member Marquez attended the San Bernardino County Transportation Authority Metro Valley Study Session meeting and said the Committee received a report on the State Route 60 Central Avenue Interchange Program and issued a Request for Proposal for the Right Away Services.
COUNCIL COMMENTS [58:06]
Marquez: Council Member Marquez attended the League of California Cities Conference and while in attendance a Gala was held honoring Congresswoman Grace Napolitano for her 36 years in government service and he presented her with one rose for each of her years of service.
Johsz: Council Member Johsz requested that staff explore purchasing directional signage for the bike stations that the City has placed throughout the community.
Bennett: Vice Mayor Bennett commended Mayor Moran and Council Members Rogers and Johsz for attending the Chino Hills Wine Walk on Saturday October 12th. He also noted that he and Council Member Marquez, attended the Music in Motion event on the same day. He announced that the Chino Valley Fire District will hold their State of the Fire District event on Thursday, October 24th, from 11 .15 a.m. - 1:00 p.m.; the Carbon Canyon Fire Safe Council will hold a Trunk or Treat on Saturday, October 27th; BAPS will host their Diwali Celebration, November 1 st - 3rd; and reminded the community to vote on November 5th. Vice Mayor Bennett also stated that Veterans Day is on November 11th and there will be a breakfast for the Veterans of the 55+ club. He
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continued that he will also lead a presentation at Oakmont on November 11th for 16 of their Veterans.
Rogers: Council Member Rogers stated that he attended the League of California Cities conference and that he finds the seminars valuable. He said that he also attended the Anthesis Gala, which supports individuals with special needs, as well as the Historical Society's presentation on La Vida Hot Springs. Council Member Rogers spoke about the Wine Walk, that is a fundraiser for the Chino Hills Community Foundation which supports facilities and programs. He said it was a wonderful event for the community and that the Foundation made a $158,000 profit.
Moran: Mayor Moran asked for the status of the water leak repair on Los Serranos Country Club Drive. Public Works Director Bobadilla stated that the work is scheduled to begin on Friday, October 25th. Mayor Moran asked for a brief presentation at a future Council Meeting from the Cabron Canyon Fire Safe Council. She also asked for all Public Hearing items to have a PowerPoint Presentation as a visual for people that watch the meeting at home and for attendees to be able to follow along.
ADJOURN IN MEMORIAM AND IN HOPE [01:07:33]
Mayor Moran adjourned the meeting at 7:07 p.m. with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
Respectfully submitted, Ds
DocuSigned by, °• •.y
10448818FA20430... ""
CHERYL BALZ, CITY CL
APPROVED: November 12, 2024