V
ity of
hino Hills
AGENDA
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 12, 2024
6:00 P.M. PUBLIC MEETING
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
CITY COUNCIL MEMBERS
CYNTHIA MORAN, MAYOR
ART BENNETT, VICE MAYOR
BRIAN JOHSZ
RAY MARQUEZ
PETER J. ROGERS
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
Emails and documents submitted will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
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Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker. All public comments must address matters within the subject matter jurisdiction of the City Council, which is considered "City business."
"City business" includes matters over which the City has been granted authority pursuant to state law, subject to state and federal legal and constitutional limitations. These matters include the construction, maintenance and repair of streets, parks and public facilities; providing water, sewer and trash services; providing recreation services and programs; overseeing land development except to the extent the City's authority has been pre-empted by federal and state law; providing public safety services, including police and fire/paramedic services which the City does by contracting with the San Bernardino County Sheriff's Department and working with the Chino Valley Fire District and through its own code enforcement personnel; imposing regulations over conduct and activities in the City to protect the health, safety and welfare of the community; and the City also has the right to hire and manage personnel, the responsibility to maintain public records and the authority to impose fees and taxes and provide the financial services necessary to provide the above services.
Levine Act Disclosure: Parties to a proceeding are required to disclose if they made contributions over $250 within the prior 12 months to a Council Member. If a Council Member accepted more than $250 during the 12 months preceding the decision, the Council Member is required to recuse themself from the decision. Parties and participants with a financial interest are prohibited from making more than $250 in contributions to a Council Member for the 12 months after the final decision is rendered on the proceeding. The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. Thank you.
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6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
INVOCATION: Pastor Rob Harston, Calvary Chapel Chino Hills
PRESENTATIONS
1. PROCLAMATION - Proclaiming November 24-30, 2024, as National Family Week
2. RECOGNITION - Presentation of the Celebrate the Family Poster/Essay Writing Contest Winners
Kindergarten
Valerie Jin Loving Savior of the Hills
Ryanna Yu Rolling Ridge Elementary School
Chloe Zy Li Litel Elementary School
Grades 1-3
Steven Liu Country Springs Elementary School
Vivian Hu Southland Christian School
Emily Ni Loving Savior of the Hills
Grades 4-6
Ceci Cao Rolling Ridge Elementary School
Nanxi Yan Eagle Canyon Elementary School
Steven Zj Li Litel Elementary School
Grades 7-8
Parthvi Naswa Canyon Hills Junior High School
Kalani Quintanilla Loving Savior of the Hills
Ivanna Alvarez Townsend Junior High School
3. PROCLAMATION / RECOGNITION - Proclaiming November 15, 2024, as America Recycles Day and certificates of recognition for "Recycling Allstars" who have demonstrated outstanding recycling efforts in the community
PUBLIC INFORMATION OFFICER REPORT
PUBLIC COMMENTS - AGENDIZED ITEMS
4. PUBLIC COMMENTS:At this time members of the public may address the City Council regarding any item appearing on the agenda, except that testimony on Public Hearing items must be provided during those hearings. Those persons wishing to address the City Council are requested to complete and submit to the Deputy City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS:Council Member abstentions or disclosures shall be stated at this time for recordation on the appropriate item.
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CITY DEPARTMENT BUSINESS
CONSENT CALENDAR (13 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
5. Approve October 22, 2024, City Council Meeting Minutes
6. Receive and file City Officials' report regarding trainings and/or meetings reimbursed by City, pursuant to Government Code Sections 53232.2 and 53232.3 and City Official Travel Expense and Reimbursement Policy Section 2.2.5 for period of October 22 through November 11, 2024
7. Ratify payments over $25,000 totaling $8,916,037.59 for month ended September 30, 2024
8. Receive and file Monthly Financial Report for month ended September 30, 2024
9. Adopt Ordinance prohibiting billboard (Off-Site) signs and to permit and regulate temporary signs in residential zoning districts entitled: "An Ordinance of the City of Chino Hills, Approving Municipal Code Amendment MCA-0002-2024 to Amend Chapter 16.38 of the Chino Hills Municipal Code to Prohibit Billboard (Off-Site) Signs and to Permit and Regulate Temporary Signs in Residential Zoning Districts, and Finding the Same to be Exempt From the Provisions of the California Environmental Quality Act" (Introduced October 22, 2024)
10. Authorize execution of Amendment No. 1 to Agreement No. A2024-085 with Engineering Resources of Southern California, Inc. (ERSC), increasing total not-to- exceed amount to $325,055 for 52-lot Serenity Grove Residential Project located on Canyon Hills Road, north of Hillcrest Development
11. Authorize execution of agreement with City of Chino for Out-of-Boundary Sewer Service for provision of sewer services to property located at 14800 Ramona Avenue (APN 1025-452-06); and adopt resolution authorizing application to Local Agency Formation Commission (LAFCO) for San Bernardino County to determine agreement for Out-of-Boundary Sewer Service with City of Chino for provision of sewer services to property located at 14800 Ramona Avenue is exempt pursuant to Government Code Section 56133
12. Appropriate $241,600 from various funds for First Quarter Budget Review
13. Authorize auction of obsolete City surplus vehicles and equipment with estimated value of $118,725
14. Adopt resolution approving specifications/scope of work for Grand Avenue Park Lighting Project pursuant to Government Code Section 830.6; authorize staff to advertise and solicit bids of project; and determine project to be exempt from review under California Environmental Quality Act
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15. Authorize execution of Amendment No. 1 to Agreement No. A2023-126 with Onward Engineering increasing total not-to-exceed amount to $75,491.15, for additional design services, to modify curb access ramp at corner of Sierra Vista Drive and Del Norte Avenue and driveway west end of Sierra Vista Drive as part of Sierra Vista Drive (West) & Del Norte Avenue (North) Project
16. Authorize execution of Amendment No. 1 to Agreement No. A2024-052 Cooperative and Reimbursement Agreement with City of Chino to reimburse City of Chino Hills in amount of $13,576; and upon execution of Amendment No. 1 to Agreement No.
A2024-052 by City of Chino, authorize execution of Amendment No. 2 to Agreement No. A2023-041 with BKF Engineers increasing total not-to-exceed amount to $100,689 for additional design services for Chino Hills Parkway Pavement Rehabilitation Project
17. Appropriate $190,000 from Landscape and Lighting (L&L) - Vellano Fund; adopt resolution finding that City's cost estimate for construction of Vellano Park Parking Lot Expansion Project was reasonable, finding that project is exempt from review under California Environmental Quality Act, and awarding contract to Superior Paving Company, Inc., dba United Paving Co., in amount of $205,593.96 pursuant to Public Contract Code Section 22034, Subsection D; award contract to Superior Paving Company, Inc. dba United Paving Co., in amount of $205,593.96; and authorize City Manager, at his discretion, to approve cumulative change orders up to ten percent ($20,559.40) of awarded contract amount for Vellano Park Parking Lot Expansion Project
DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Please complete and submit a speaker card to the City Clerk. Comments will be limited to three minutes per speaker.
18. Introduce an Ordinance amending Professional Services Competitive Bidding Exception, adding three new competitive bidding exceptions, and increasing informal bidding limits entitled: "An Ordinance of the City of Chino Hills Amending Chapter
3.18 (Contracting System) of the Chino Hills Municipal Code to Amend the Professional Services Competitive Bidding Exception and Add Three New Competitive Bidding Exceptions for Technology, Public Entertainment and Instructor Services Contracts, Amending Chapter 3.20 (Public Construction Contract Bidding Procedures) to Increase Informal Bidding Limits and Determining This Project is Exempt From Review Under the California Environmental Quality Act (for first reading by title only waiving further reading); and approve Section 8.1 Contract Compliance to Administrative Policies and Procedures Manual, effective January 1, 2025
PUBLIC COMMENTS - NON-AGENDIZED ITEMS
19. PUBLIC COMMENTS: At this time, members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council that do not appear on the agenda. Please complete and submit to the Deputy City Clerk a "Request to Speak" card. Comments will be limited to three minutes per speaker.
SAFETY UPDATES - Fire and Police
CITY MANAGER UPDATES
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COUNCIL REPORTS
Council Member Johsz
• Legislative Advocacy Committee
Council Member Marquez
• San Bernardino County Transportation Authority Board
COUNCIL COMMENTS
ADJOURN IN MEMORIAM AND IN HOPE: Adjourn with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
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4 City of
Khino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Lynnae Sisemore states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for November 12, 2024, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration was executed on November 7, 2024, at Chino Hills, California.
CITY OF CHINO HILLS
L
J
Ly_n, ae Sisemore Y ✓
Assistant City Clerk