V
ity of
hino Hills
AGENDA
CHINO HILLS CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 9, 2025
5:15 P.M. CLOSED SESSION
6:00 P.M. PUBLIC MEETING
CIVIC CENTER, CITY COUNCIL CHAMBERS
14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA
CITY COUNCIL MEMBERS
ART BENNETT, MAYOR
BRIAN JOHSZ, VICE MAYOR
RAY MARQUEZ
CYNTHIA MORAN
PETER J. ROGERS
BENJAMIN MONTGOMERY MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK
This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers while the meeting is in session, and on the City's website at www.chinohills.org/Agendas. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours and on the City's website at www.chinohills.org/Agendas as soon as practicable.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in the Council meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the meeting to enable the City to make reasonable arrangements. Click here to view the City's Reasonable Accommodation Policy or contact the City Clerk's office to obtain a copy.
Emails and documents submitted by the public will be considered a public document subject to posting on the City's website and are subject to the Public Records Act.
PLEASE SILENCE ALL ELECTRONIC DEVICES WHILE COUNCIL IS IN SESSION. 1/698
Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, must complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide your name or other personal information in order to speak. The City Clerk's Office will explain how you will be called to speak if you decline to provide your name. Comments will be limited to a maximum of three minutes per speaker for agendized items and non-agendized items will depend on the number of speakers: three (3) minutes for 1-10 speakers; two (2) minutes for 11-15 speakers; and one (1) minute for 16 or more speakers. Only one speaker card per person per comment period may be submitted. Individuals must submit their own speaker card. Public comment periods will generally be limited to 30 minutes per meeting and/or the maximum time limits for speaking may be reduced, so not all members of the public may have the opportunity to speak at every council meeting. If you want to communicate information to the City you can also do so via email at [email protected]. All public comments must address matters within the subject matter jurisdiction of the City Council, which is considered "City business." Failure to adhere to the prohibition against public comments on non-city business, will result in the speaker losing their opportunity to provide public comments at that meeting. "City business" includes matters over which the City has been granted authority pursuant to state law, subject to state and federal legal and constitutional limitations. These matters include the construction, maintenance and repair of streets, parks and public facilities; providing water, sewer and trash services; providing recreation services and programs; overseeing land development except to the extent the City's authority has been pre-empted by federal and state law; providing public safety services, including police and fire/paramedic services which the City does by contracting with the San Bernardino County Sheriff's Department and working with the Chino Valley Fire District and through its own code enforcement personnel; imposing regulations over conduct and activities in the City to protect the health, safety and welfare of the community; and the City also has the right to hire and manage personnel, the responsibility to maintain public records and the authority to impose fees and taxes and provide the financial services necessary to provide the above services. "Signs", banners, flags or other symbolic material (except those that are emblazoned on clothing) are prohibited within the Council Chambers because they may obstruct the view of other attendees, obstruct the passage of other attendees, create a fire or safety hazard, or otherwise disturb the business of the meeting. However, signs no larger than 12X24 inches are permitted in the overflow community room located in the southeast corner of the Council Chamber. These signs, banners, flags and other symbolic objects must be left in the overflow area when approaching the dais for public comments or otherwise leaving that area except to leave the Council Chambers. Signs with any type of stick, pole or similar object are prohibited in the Council Chambers.
Levine Act Disclosure: Parties to a proceeding are required to disclose if they made contributions over $500 within the prior 12 months to a Council Member. If a Council Member accepted more than $500 during the 12 months preceding the decision, the Council Member is required to recuse themself from the decision. Parties and participants with a financial interest are prohibited from making more than $500 in contributions to a Council Member for the 12 months after the final decision is rendered on the proceeding. The above contribution disclosures and restrictions do not apply when the proceeding is competitively bid, or involves a personnel or labor contract. For more information, see Government Code Section 84308.
TIPS FOR PUBLIC SPEAKING AT A COUNCIL MEETING
• If you have filled out a speaker card with or without your name and/or contact information, please hand it to the Clerk. • A speaker may not relinquish his/her time to another speaker. • Be prepared to come forward to the speaker's podium when your name is called. • As you begin to speak, state your name clearly for the record (although this is not required)and city of residence. If you represent a group or organization, please state that information as well. • Don't be nervous. It may help to take a deep breath and exhale slowly before you speak. • Please show courtesy to others and direct all comments to the Mayor and Council. • Do not address comments to the audience or staff members. • Make your position known at the beginning, then present supporting information. • Identify your main points. Writing them down ahead of time will help you organize your thoughts and remember them when you're at the podium.
• Don't repeat yourself. If a previous speaker has already made the point you planned to make, simply refer to that speaker and emphasize your support for that position.
• Handouts summarizing your position may be distributed to the Clerk before or after your presentation. • Close your comments with an action statement such as, "Adopt this resolution"or"I urge you to vote'yes'(or'no')on this item." • Any person who disrupts the orderly conduct of the Council's business may be barred from making further comments and shall be subject to removal from the Chambers.
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5:15 P.M. - CALL TO ORDER / ROLL CALL
PUBLIC COMMENTS - CLOSED SESSION ITEMS
1. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council must complete and submit to the City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to a maximum of three minutes per speaker.
The time allotted per person may vary depending on the total number of speaker cards received. This comment period will generally be limited to 30 minutes per meeting, so not all members of the public may have the opportunity to speak at every council meeting.
RECESS INTO CLOSED SESSION
CLOSED SESSION
2. Conference with Legal Counsel pursuant to Government Code Section 54956.9 (d)(4) - Initiation of Litigation (nine potential cases)
3. Conference with Legal Counsel pursuant to Government Code Section 54956.9 (d)(1) Existing Litigation - Chino Basin Municipal Water District vs. City of Chino, et al. - Case No. RCV 51010
6:00 P.M. - CONVENE MEETING / ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
INVOCATION: Pastor Dennis Hostetler, Calvary Chapel Chino Hills
PRESENTATIONS
4. PRESENTATION - California's 175th Anniversary of Statehood
5. PROCLAMATION - Proclaiming September as National Emergency Preparedness Month
6. INTRODUCTION: New Employee: Noah Calderon, Community Services Coordinator, Community Services Department
PUBLIC INFORMATION OFFICER REPORT
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
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PUBLIC COMMENTS - AGENDIZED ITEMS
7. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any item appearing on the agenda, except that testimony on Public Hearing items must be provided during those hearings. Those persons wishing to address the City Council must complete and submit to the Deputy City Clerk a "Request to Speak" card available at the entrance to the City Council Chambers. Comments will be limited to a maximum of three minutes per speaker.
The time allotted per person may vary depending on the total number of speaker cards received. This comment period will generally be limited to 30 minutes per meeting, so not all members of the public may have the opportunity to speak at every council meeting.
CONFLICT OF INTEREST / LEVINE ACT ANNOUNCEMENTS: Council Member abstentions or disclosures shall be stated at this time for recordation on the appropriate item.
CITY DEPARTMENT BUSINESS
CONSENT CALENDAR (14 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar.
8. Approve August 12, 2025, City Council Meeting Minutes
9. Ratify payments over $25,000 totaling $13,745,201.09 for month ended July 31, 2025
10. Receive and file Monthly Financial Report for month ended July 31, 2025
11. Approve updates to Administrative Policies and Procedures Manual: Section 12.1 Use of City Council Chambers and City Council Conference Rooms to add additional conference rooms; outline responsibilities; and, other minor changes; and Section 12.7 - City Hall Building Standards to rename to Office Space Standards; reflect updated general standards for workstations, offices, and other areas; and, add sections on prohibited items and Information Technology equipment standards
12. Find that exception to competitive bidding procedures under Chino Hills Municipal Code (CHMC) Section 3.16.110.G applies because Lenovo (United States) Inc., has existing contract through National Association of State Procurement Officials contract number 23013 and procurement process utilized by entity is substantially similar to, and achieves objectives of, provisions of CHMC Chapter 3.16 - Purchasing System and authorize issuance of purchase order to Lenovo (United States) Inc., utilizing cooperative purchase contract number 23013 in amount of $87,591.58 for purchase of 52 laptops and docking stations, consisting of 37 ThinkPad P14s Gen 6 AMD with USB-C docks, Six ThinkPad P14s Gen 6 AMD Ryzen 9 with Thunderbolt docks, and Nine ThinkPad P16s Gen 4 AMD with USB- C docks
13. Adopt resolution adopting 2025 Hazard Mitigation Plan Update, authorizing future non-substantive amendments to plan and rescinding Resolution No. 202OR-055 4/698
14. Approve updates to Administrative Policies and Procedures Manual: Section 4.2 Debt Management to add definitions, prohibit use of derivative products and to remove Exhibit A - Local Goals and Policies for Mello-Roos Community Facilities Districts; adopt Local Goals and Policies for Mello-Roos Community Facilities Districts as standalone policy, to be incorporated as new Section 4.9; adopt resolution repealing city's disclosure policy; adopt revised Disclosure Policy as standalone policy to new Section 4.10
15. Adopt resolution adopting Measure I Five-Year Capital Project Needs Analysis for Fiscal Years 2026-27 through 2030-31 for Pine Avenue Extension Project and Soquel Canyon Parkway/Peyton Drive Connection Project
16. Appropriate $252,800 from Special Maintenance Area 1 - Street Sweeping Fund and authorize execution of five-year maintenance services agreement with CMAX Commercial Maintenance, Inc., in amount not-to-exceed $2,591,100 to provide city-wide street sweeping services
17. Reject all bids received for construction of Montecito Drive Transit Access Improvements Project; authorize staff to revise bid package and resolicit bids for construction; and authorize execution of Amendment No. 2 to Agreement No. A2023-113 with Engineering Resources of Southern California, increasing total not-to-exceed amount to $58,620 and retroactively extending agreement term to June 30, 2028, for additional scope of services to maintain existing edge of pavement along Montecito Drive between El Molino Boulevard and Lugo Avenue
18. Authorize City Manager to negotiate and execute all necessary agreements, amendments, and associated documents with Inland Empire Utilities Agency related to Butterfield Ranch Lift Station Switchgear Upgrade Project for amount not-to-exceed $280,000, subject to approval as to form by City Attorney; appropriate $80,000 from Sewer Utility Fund; and find project exempt from review under California Environmental Quality Act
19. Appropriate $217,300 from Open Space Management Fund and $148,000 from Oaks/Green Valley Fund to support enhanced fire risk reduction services, which includes $78,000 for tree trimming services performed by West Coast Arborists, $10,000 for biological monitoring by Leatherman BioConsulting, $27,300 for regulatory compliance for Santa Ana Watershed Association, and $250,000 for California Conservation Corps (CCC); find that exception to competitive bidding under Chino Hills Municipal Code Section 3.18.050.G applies to agreement with CCC because CCC is a governmental entity that provides cost-effective services while offering valuable skills development to young participants; authorize execution of Inter-Agency Sponsor Agreement with CCC and project agreement for fuel reduction, brush clearance and invasive species clearance in amount of $250,000; and find that proposed project is exempt from review under California Environmental Quality Act
20. Rename Ramona Avenue Water Main Replacement Project (WA22002) in Fiscal Year 2025-26 Capital Improvement Program to Ramona Avenue Water Main Replacement and Street Improvements Project and amend scope to include street improvements; reject all bids for construction of Ramona Avenue Water Main Replacement and Street Improvements Project; and authorize staff to revise bid package and resolicit bids for construction
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21. Rename Sleepy Hollow Streets Pavement Rehabilitation Project (ST24006) in Fiscal Year 2025-26 Capital Improvement Program to Sleepy Hollow Streets Pavement Rehabilitation and Water Main Replacement Project and amend scope to include water main replacement; appropriate $1,200,000 from Water Utility Fund and $150,000 from Road Maintenance and Rehabilitation Account Fund; award Professional Services Agreement to West & Associates Engineering, Inc., in amount not-to-exceed $147,000 for preparation of design plans and specifications for Sleepy Hollow Streets Pavement Rehabilitation and Water Main Replacement Project; and authorize City Manager, at his discretion, to approve cumulative amendments up to ten percent of awarded agreement
DISCUSSION CALENDAR
22. Introduce Ordinance to update City's discontinuation of Residential Water Service for Non-Payment Policy to ensure continued compliance under Senate Bill 998 entitled: "An Ordinance of the City of Chino Hills, Amending Chino Hills Municipal Code Chapter 13.05 Utility Billing, Section 13.05.060 "Billing and Collection - Generally", Section 13.05.070 "Late Payment of Utility Bills", Section 13.05.130 "Notices" and Section 13.05.140 "Discontinuance of Service" and Finding That This Ordinance is Exempt From Review Under the California Environmental Quality Act" for first reading by title only and waiving further reading and approve updates to Administrative Policies and Procedures Manual Section 4.3 - Discontinuation of Residential Water Service for Non-Payment
23. Introduce Ordinance amending Section 12.48.020 which modifies signage language and size of lettering for Government Center overnight closure to be consistent with other City signage entitled: "An Ordinance of the City of Chino Hills Amending Section 12.48.020 of the Chino Hills Municipal Code and Finding the Same to be Exempt From the Provisions of the California Environmental Quality Act" for first reading by title only and waiving further reading
24. Introduce Ordinance establishing a comprehensive process for issuing and recording Notice of Violations that pertain to use and/or development of real property entitled: "An Ordinance of the City of Chino Hills, Adding Chapter 1.40 (Issuance and Recordation of Notices of Violation) to Title 1 of the Chino Hills Municipal Code" for first reading by title only and waiving further reading
25. Review and file update to City Hall Fire Emergency Declaration in accordance with Public Construction Code 22050 and continue to authorize City Manager to negotiate and execute all necessary agreements related to repair and restoration of City Hall under Chino Hills Municipal Code 2.08.065.A.1. on an emergency basis and determine by four-fifths vote the need to continue existence of local emergency for City Hall Fire pursuant to Public Construction Code Section 22050 until action is terminated
ITEMS INITIATED BY COUNCIL
26. Designate Voting Delegate and Alternate for Cal Cities Annual Conference scheduled for October 8 through 10, 2025, in Long Beach, California PLANNING COMMISSION MATTERS - This portion of the City Council Agenda is for matters from the September 2, 2025, Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item No. 4 is September 16, 2025, 5:30 p.m. 6/698
27. Site Plan Review No. SPR-0001-2025 and Conditional Use Permit No. CUP- 0001-2025 - Hills View Pleasant Living Assisted Living Facility located at 2549 Madrugada Drive, Michael Frazier, applicant on behalf of Niaz Khalid, property owner: The Planning Commission adopted resolution approving Site Plan Review No. SPR-0001-2025 and Conditional Use Permit No. CUP-0001-2025 for the addition of a 13,180-square-feet, to existing 14,612 square-foot main building, permitting the operation of assisted living facility and determining project is exempt from review under California Environmental Quality Act, subject to Conditions of Approval, as amended
PUBLIC COMMENTS - NON-AGENDIZED ITEMS
28. PUBLIC COMMENTS: At this time, members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council that do not appear on the agenda. Please complete and submit to the Deputy City Clerk a "Request to Speak" card. Comments will be limited to a maximum of three minutes per speaker. The time allotted per person may vary depending on the total number of speakers received: three (3) minutes for 1-10 speakers; two (2) minutes for 11-15 speakers; and one (1) minute for 16 or more speakers.This comment period will generally be limited to 30 minutes per meeting, so not all members of the public may have the opportunity to speak at every council meeting.
SAFETY UPDATES - Fire and Police
CITY MANAGER UPDATES
COUNCIL REPORTS
Mayor Bennett
• Chino Valley Unified School District Board
Vice Mayor Johsz
• Legislative Advocacy Committee
• Omnitrans Board
• West Valley Mosquito and Vector Control District Board Council Member Marquez
• San Bernardino County Transportation Authority
• General Policy Committee
• Legislative Policy Committee
• Metro Valley Study Session
• Transit Committee
Council Member Rogers
• Animal Resource Center Joint Powers Authority Board
• Chino Basin Desalter Authority Board
COUNCIL COMMENTS
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ADJOURN IN MEMORIAM AND IN HOPE: Adjourn with deep gratitude, respect, and appreciation for the brave individuals who serve and have served in the Armed Forces.
Their selfless contributions protect us all. May we as a community continue to support and honor them.
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(11N.of
Chino Hills
CITY OF CHINO HILLS
CITY COUNCIL
DECLARATION OF POSTING NOTICE
Wendi Gensel states and declares as follows:
I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for September 9, 2025, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration was executed on September 4, 2025, at Chino Hills, California.
CITY OF CHINO HILLS
Wendi G6 sel
Deputy City Clerk 11