AGENDA
Regular City Council/ Redevelopment
Successor Agency Joint Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, January 25, 2022
NO CLOSED SESSION
Open Session: 6:00 p.m.
City Hall is now open to the public for business. The City Council Chamber is OPEN to the public for City Council meetings, using the current COVID-19 prevention provisions.
City Council meetings will also be available to view and participate via Zoom. Please read Page 4 of this agenda packet for Zoom login and participation information.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
Agendas for Special Meetings are posted 24 hours prior to the meeting.
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the city website at www.CityofChowchilla.org.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665-8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.
CALL TO ORDER/ROLL CALL:
Mayor/Chair: John Chavez
Mayor Pro Tem/Vice Chair: Ray Barragan
Council/Board Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present at the meeting will be noted in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
OPEN SESSION – 7:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION:
PRESENTATIONS/WORKSHOP - Section 1
1.1 Oath of Office – Kerri Williams, Finance Director
City Council/RSA Meeting Agenda January 25, 2022
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda. No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
3.1 Approval of the January 11, 2022 City Council Meeting Minutes (McClendon)
3.2 a) Consideration and Adoption of a City Council Resolution Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2021 Through June 30, 2022 on Behalf of the Successor Agency for the Chowchilla Redevelopment Agency (Pruett)
b) A Redevelopment Successor Agency Resolution Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2021 Through June 30, 2022 (Pruett)
PUBLIC HEARINGS – Section 4
DEFERRED BUSINES – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Awarding the Police Department Water Pipe Rehabilitation Project to Divcon, Inc. in the Amount of $253,067.08 and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto (Rogers)
City Council/RSA Meeting Agenda January 25, 2022
6.2 Consideration and Adoption of a City Council Resolution Approving Parcel Map No. 21-007 (Hamilton)
6.3 Consideration and Adoption of a City Council Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto From the 2020-2021 Funding Year of the State Community Development Block Grant (CDBG) Program (Hamilton)
6.4 Consideration and Adoption of a City Council Resolution Approving Final Map and Subdivision Agreement for Subdivision No. 21-0009, Oleander Terrace, and Authorizing the Mayor to Sign the Subdivision Agreement (Hamilton)
6.5 Informational Only – Project Management Program Quarterly Update (Pruett)
6.6 General (Verbal) Update Regarding the State of Emergency and COVID-19; Direction and/or Action (Pruett)
ANNOUNCEMENTS – Section 7
FEB 8 CITY COUNCIL MEETING, CITY HALL, 7:00 PM
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA and made available for public review on this 21st day of January, 2022 at or before 4:00pm.
Joann McClendon, CMC, City Clerk
*SPECIAL NOTICE REGARDING PUBLIC PARTICIPATION DUE TO
COVID-19*
Public meetings are still open to the public to attend in-person.
However, if you wish to attend remotely, please read the message below.
Consistent with AB 361 and Government Code section 54953, this meeting will be held remotely. Members of the public may access the meeting using the following information:
Zoom login instructions
Use the following url to start Zoom:
https://us06web.zoom.us/j/84891226889?pwd=NVlhd0ZUaEpWQmRi MTlOSDVTUjQwUT09
Passcode: 00 85 50
---------------------------------------------------------------------------------------------------- To participate by phone, dial: 1-877-853-5247
Webinar ID: 848 9122 6889
Passcode: 00 85 50
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and to make sure you have optimal internet connection.
Options to participate / view / and listen to the meeting:
• If you wish to speak to the Committee on an item using the Zoom platform on your computer/laptop or smart phone, please use the “raise hand” icon and you will be unmuted when it is your turn to speak.
Please provide your name when unmuted. You will be able to speak to the Committee for up to 3 minutes.
• If you are calling in to the meeting only (no camera/video) and you wish to make a comment, press *9 to “raise your hand” and *6 to unmute yourself.
MINUTES
Regular City Council Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, January 11, 2022
Closed Session: 6:00 p.m.
Open Session: 7:00 p.m.
CALL TO ORDER/ROLL CALL: 6:01 p.m.
Mayor: John Chavez
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett (Remote); City Attorney Mary Lerner, Police Chief David A. Riviere, Jr., Fire Chief Fred Gaumnitz, Public Work Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams (Remote), Recreation and Community Engagement Manager Stacy Wisener, IT System Administrator Kurt Wlodarczyk, Deputy City Clerk Stacy Weaver.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Palmer to Approve the Agenda as Amended, Moving Oath of Office of Kerri Williams to next Council Meeting Scheduled January 25, 2022. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS – CLOSED SESSION
No one spoke.
CLOSED SESSION – 6:03 PM
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Section 54956.9
Potential cases: 1
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Initiation of Litigation – Pursuant to Government Code Section 54956.9 Paragraph (4) Subdivision (d) (deciding whether to initiate litigation)
Number of Cases: 1
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Pursuant to Government Code Section 54957
Title: Police Chief
4. PUBLIC EMPLOYEE APPOINTMENT – Pursuant to Government Code Section 54957 Title: Police Chief
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
City Council Meeting Agenda January 11, 2022
OPEN SESSION – 7:00 PM
PLEDGE OF ALLEGIANCE: John Chavez
INVOCATION: Mr. Jeff Troost
CLOSED SESSION REPORT: City Attorney Lerner reported out:
Motion by Council Member Ahmed, Seconded by Council Member Barragan to appeal the CalOSHA citations related to Inspection No. 1546907. Motion passed unanimously by roll call vote.
PRESENTATIONS/WORKSHOP - Section 1
1.1 Proclamation – Human Trafficking Awareness and Prevention Month
1.2 Oath of Office – Kerri Williams, Finance Director
PUBLIC ADDRESS
No One Spoke.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Chavez attended the well-attended Chowchilla Western Stampede Dinner.
2.2 STAFF VERBAL REPORTS
City Administrator Pruett attended several meetings with NBS regarding the refinancing of the Community Facilities District (CFD); participated in an Executive Team meeting with multiple agencies, County of Madera, the City of Madera regarding COVID-19 and discussed the impact of the new Omicron variant; attended the Rotary Lunch with the Mayor last week; met with Mid Valley Disposal and Director Rogers regarding implementation of SB 1383 and the contract; introduced the new Finance Director, Kerri Williams, to Council, who started working on Monday, January 3, 2022.
Recreation & Community Engagement Wisener has been training with Civic Plus software website module regarding the City’s Website redesign. The City released the new branding at the beginning of this year. She drafted a new contract with Community Science Workshop Network, and will be brought back for Council review and approval. She continues working with Public Works on the recreation building improvements, getting ready for flooring. We are working on all the Sports Use Contract and updating with other organizations that we are contracted with and will be bringing to Council next month. She is currently assisting the Chowchilla District Chamber of Commerce with the Annual Community Awards Dinner occurring this weekend.
City Council Meeting Agenda January 11, 2022
Finance Director Williams has acclimated with the Finance Department, meeting her new team.
She also attended meetings with the City Administrator and NBS regarding the refunding of the CFD.
Public Work Director Rogers recently received three quotes from contractors regarding the Police Department Plumbing Replacement Project and is currently reviewing all quotes for completeness and plan to bring to Council for approval at the January 25th meeting.
PD Fence Project Update: After delays related to PG&E and the wet weather through December, as of last week, work has resumed on the project. Boring for the column foundations was completed, an old galvanized water line to PD was removed and replaced and a new backflow device was installed. Completion is estimated for March.
Even though December was a much needed rainy/snowy month, most of the State is still classified as being in a drought. As a result, the State Water Resources Control Board adopted new water restrictions for the State. The good news is that they are fairly mild and have already been adopted by the City and incorporated in our Municipal Code.
Today Public Works received a draft grant funding agreement for $3,349,635 from the State Water Resources Control Board for Stormwater Improvements on Sonoma Avenue. We will be meeting with the State within the next month to finalize the agreement and bring back to Council for approval.
Community & Economic Development Director Hamilton handed out the updated copy of the Rancho Calera 2021 Specific Plan. Construction of Riley’s Auto Parts started this past week and is waiting for PG&E clearance to move the project along. Mountain Mikes had their fire inspection today and will be having a soft opening soon. There were seventeen (17) new housing starts this past December, and the City is on track to meet projected goals and exceed the building permits that were originally budgeted. Anticipate a slow down with the Federal Reserve announcement of an increase of loan rates, and the jobs report was not positive. Groundbreaking for Joe’s Car Wash was last weekend, and he was sorry that he missed the event but was told that it was a success and well attended. Director Hamilton reminded Council that the City has purchased two (2) tables for the Chambers Award Ceremony this weekend. The Loan Committee processed one more economic loan for Salter’s Distribution and was funded this past week. The Loan Committee is looking at two (2) more funding applications next week for potential funding. This program has processed a total of six (6) to seven (7) loans at this point.
Mayor Chavez read into minutes a congratulation’s letter to the City of Chowchilla from Senator Anna M. Caballero 12th Senate District California Legislature regarding Permanent Local Housing Allocations (PLHA) Program funds for Homebuyer Assistance in the amount of $164,202.00.
CONSENT CALENDAR – Section 3
3.1 Approval of the December 14, 2021 City Council Meeting Minutes (McClendon)
3.2 Consideration and Approval of the December 2021 Check Register Report (Pruett)
3.3 Consideration and Approval of a City Council Resolution (01-22) Authorizing Continued Use of Remote Teleconferencing Provisions (AB 361 and Government Code Section 54953) (McClendon)
Motion by Council Member Palmer, Seconded by Council Member Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
City Council Meeting Agenda January 11, 2022
PUBLIC HEARINGS – Section 4
DEFERRED BUSINES – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution (02-22) Authorizing the City Administrator to Execute a Professional Services Agreement with NBS to Provide Community Facilities District (CFD) Formation Services for Infill Projects (Pruett) Spoke:
Luis Gil, via Zoom
Motion by Council Member Smith, Seconded by Mayor Pro Tem Barragan to Approve Council Resolution # 02-22, Authorizing the City Administrator to Execute a Professional Services Agreement with NBS to Provide Community Facilities District (CFD) Formation Services for Infill Projects. Motion passed unanimously by roll call vote.
6.2 General (Verbal) Update Regarding the State of Emergency and COVID-19; Direction and/or Action (Pruett)
Mayor Chavez announced that Marlene Holst is working with the State to provide a free COVID test for employers. She will come to your place of business and help facilitate the testing of employees at no charge.
ANNOUNCEMENTS – Section 7
JAN 15 CHAMBER OF COMMERCE AWARDS DINNER, CHOWCHILLA FAIRGROUNDS, 5:30 PM JAN 17 MARTIN LUTHER KING JR. DAY HOLIDAY – CITY OFFICES CLOSED JAN 19 PLANNING COMMISSION MEETING, CITY HALL, 7:00 PM
JAN 25 CITY COUNCIL MEETING, CITY HALL, 7:00 PM
ADJOURNMENT
Mayor Chavez Adjourned the Tuesday, January 11, 2022 City Council Meeting at 7:44 PM ATTEST: APPROVED:
_______________________________
Stacy Weaver, CMC, Deputy City Clerk Mayor John Chavez
REPORT TO THE CITY
COUNCIL/REDEVELOPMENT
SUCCESSOR AGENCY
Item 3.2
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TO RETURN TO
THE AGENDA
Meeting of: January 25, 2022
AGENDA SECTION: Consent
SUBJECT: Consideration of a) A City Council Resolution; and, b) A Redevelopment Successor Agency Resolution Approving the Annual Recognized Obligation Payment Schedule 22/23 for the period from July 1, 2022 – June 30, 2023 for the Successor Agency of the Chowchilla Redevelopment Agency PREPARED BY: Sherri Dueker, Accounting Manager
ATTACHMENTS: Resolutions, 22/23 ROPS
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopts the resolution(s) for Recognized Obligation Payment Schedule (ROPS) for period of July 1, 2022 thru June 30, 2023.
BACKGROUND:
In accordance with AB 1484 which was enacted to clarify the intent of ABx1 26, the law that dissolved all redevelopment agencies, the Successor Agency (City of Chowchilla) is required to adopt a Recognized Obligation Payment Schedule (ROPS) each year for the Successor Agency’s fiscal operations for the following fiscal year. The Department of Finance allows for one amendment of the annual ROPS which is due no later than October 1st of every year.
The ROPS packet, designated as ROPS 22/23, includes the estimated obligations and expenditures spreadsheet, the report of cash balances and a summary page. The deadline for submitting this form to the California State Department of Finance is February 1, 2022. Upon submitting to the Department of Finance, the information is subject to a review period to a maximum of 45 days.
REASON FOR RECOMMENDATION:
To meet requirements of Department of Finance Assembly Bill 1484.
FISCAL IMPACT:
None- All obligations are paid for with RPTTF funds received.
ACTIONS FOLLOWING APPROVAL:
Sign and return to Finance for submission to Department of Finance.
COUNCIL RESOLUTION # -22
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING THE ANNUAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD FROM JULY 1, 2022 – JUNE 30, 2023, ON BEHALF OF THE SUCCESSOR
AGENCY OF THE CHOWCHILLA REDEVELOPMENT AGENCY
WHEREAS, the City of Chowchilla designated itself to be the Successor Agency of the Chowchilla Redevelopment Agency in accordance with AB x1 26; and, WHEREAS, the legislation enacted under AB x1 26 and clarified under AB 1484 requires the Successor Agency to adopt the Annual Recognized Obligation Payment Schedule (ROPS 22/23) covering the 12-month period from July 1, 2022 – June 30, 2023; and, WHEREAS, the City Council, as the Successor Agency, has considered the proposed ROPS for the period of July 1, 2022 – June 30, 2023.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CHOWCHILLA does hereby resolve, find and order as follows:
1. The above recitals are true and correct.
2. The Recognized Obligation Payment Schedule (ROPS 22/23) for the period of July 1, 2022 – June 30, 2023, is hereby approved and accepted.
3. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla at a regular meeting held on the 25th day of January, 2022, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC
City Clerk
REDEVELOPMENT SUCCESSOR AGENCY RESOLUTION # -22
RESOLUTION OF THE REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF
CHOWCHILLA, CALIFORNIA APPROVING THE ANNUAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD FROM JULY 1, 2022 – JUNE 30, 2023 WHEREAS, the City of Chowchilla designated itself to be the Successor Agency of the Chowchilla Redevelopment Agency in accordance with AB x1 26; and, WHEREAS, the legislation enacted under AB x1 26 and clarified under AB 1484 requires the Successor Agency to adopt the Annual Recognized Obligation Payment Schedule (ROPS 22/23) covering the 12-month period from July 1, 2022 – June 30, 2023; and, WHEREAS, the Successor Agency, has considered the proposed ROPS for the period of July 1, 2022 – June 30, 2023.
NOW THEREFORE, THE REDEVELOPMENT SUCCESSOR AGENCY OF THE CITY OF CHOWCHILLA does hereby resolve, find and order as follows:
1. The above recitals are true and correct.
2. The Recognized Obligation Payment Schedule (ROPS 22/23) for the period of July 1, 2022 – June 30, 2023, is hereby approved and accepted.
3. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the Redevelopment Successor Agency of the City of Chowchilla at a regular meeting held on the 25th day of January, 2022, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Chair John Chavez
ATTEST:
Joann McClendon, CMC
Board Clerk
Recognized Obligation Payment Schedule (ROPS 22-23) - Summary Filed for the July 1, 2022 through June 30, 2023 Period Successor Agency: Chowchilla
County: Madera
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
22-23A Total
(July -
December)
22-23B Total
(January -
June)
ROPS 22-23
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 914,261 $ - $ 914,261 F RPTTF 784,261 - 784,261
G Administrative RPTTF 130,000 - 130,000
H Current Period Enforceable Obligations (A+E) $ 914,261 $ - $ 914,261 Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Chowchilla
Recognized Obligation Payment Schedule (ROPS 22-23) - ROPS Detail July 1, 2022 through June 30, 2023
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
22-23
Total
ROPS 22-23A (Jul - Dec)
22-23A
Total
ROPS 22-23B (Jan - Jun)
22-23B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$5,185,280 $914,261 $- $- $- $784,261 $130,000 $914,261 $- $- $- $- $- $- 9 PROPERTY
TAX
Miscellaneous 01/01/
2010
12/31/2039 MADERA
COUNTY
PARCEL TAX ON
PROPERTY
OPERATED BY
AGENCY
1 - N $- - - - - - $- - - - - - $-
13 BOND
TRUSTEE
FEES
Fees 12/01/
2005
02/28/2038 US BANK ANNUAL BOND
TRUST
ACCOUNT MTCE
FEES
1 - N $- - - - - - $- - - - - - $-
14 ANNUAL
BOND
DISCLOSURE
REPORTING
Fees 03/01/
2007
01/15/2039 NBS ANNUAL BOND
DISCLOSURE
REPORTING
FEES
1 - N $- - - - - - $- - - - - - $-
17 ANNUAL
FINANCIAL
AUDITS
Miscellaneous 02/08/
2010
03/31/2013 PRICE,
PAIGE /
OTHERS
FEE FOR ONGOING AUDIT OF
SUCCESSOR
AGY
1 - N $- - - - - - $- - - - - - $-
29 SA ADMIN
ALLOWANCE
Admin Costs 01/01/
2010
12/31/2039 SA left payee
empty
SA EMPLOYEE &
ADMINISTRATIVE
COST
1 130,000 N $130,000 - - - - 130,000 $130,000 - - - - - $- 33 GREENHILLS
HOLDINGS
Miscellaneous 11/29/
2013
09/08/2016 GREENHILLS
HOLDINGS
PAYMENT TO
SETTLE
OUTSTANDING
OBLIGATION
- N $- - - - - - $- - - - - - $-
35 2016 Tax
Allocation
Refunding
Bonds
Refunding
Bonds Issued
After 6/27/12
09/01/
2016
08/01/2036 US BANK ANNUAL P&I
PAYMENTS
4,675,000 N $403,981 - - - 403,981 - $403,981 - - - - - $- 36 Chowchilla
Water District
Assessment
Miscellaneous 01/01/
2019
12/31/2022 Chowchilla
Water District
Assessments 1,629 N $1,629 - - - 1,629 - $1,629 - - - - - $- 37 Ready Roast
ClawBack
Miscellaneous 07/10/
2009
12/31/2022 Chowchilla
Real Estate
Holdings
APN 002-25 378,651 N $378,651 - - - 378,651 - $378,651 - - - - - $- Chowchilla
Recognized Obligation Payment Schedule (ROPS 22-23) - Report of Cash Balances July 1, 2019 through June 30, 2020
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 19-20 Cash Balances
(07/01/19 - 06/30/20)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/19)
RPTTF amount should exclude "A" period distribution
amount.
136,734
2 Revenue/Income (Actual 06/30/20)
RPTTF amount should tie to the ROPS 19-20 total
distribution from the County Auditor-Controller
3,710 459,909
3 Expenditures for ROPS 19-20 Enforceable Obligations
(Actual 06/30/20)
532,511
4 Retention of Available Cash Balance (Actual 06/30/20) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 19-20 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 19-20 PPA
form submitted to the CAC
No entry required
6 Ending Actual Available Cash Balance (06/30/20)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $3,710 $64,132
Chowchilla
Recognized Obligation Payment Schedule (ROPS 22-23) - Notes July 1, 2022 through June 30, 2023
Item # Notes/Comments
9 13
14 17
29 33
35 36
37 Covers purchase price and any legal and administrative costs associated with the clawback.
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: January 25, 2022
AGENDA SECTION: New Business
SUBJECT:
PREPARED BY:
ATTACHMENTS:
Adoption of a Resolution Awarding the Police Department Water Pipe Rehabilitation Project to Divcon, Inc. in the Amount of $253,067.08 and Authorizing the City Administrator or Designee to Execute all Related documents Thereto
Jason Rogers, Director of Public Works
Resolution, Bid Document
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That City Council approve a resolution to authorize the City Administrator or designee to execute an agreement with Divcon, Inc. for the Police Department Water Pipe Rehabilitation Project.
BACKGROUND:
The City of Chowchilla recently requested proposals from qualified building contractors to rehabilitate the aging cold/hot water piping with the police department station located in Chowchilla, California. A majority of the building’s plumbing is over 50 years old and failing, occasionally leading to breaks, leaks and expensive repairs. This project will include removing/replacing the internal water piping system, fixtures, hot water heater and circulator pump. When complete, the building will have a plumbing system to meet the requirements of an essential services building.
The City initially advertised for requests for proposals (RFP) for this project in May 2021 and July 2021.
However, the city did not receive any bids for either RFP. As a result, the reached out directly to multiple vendors through a mini-RFP process and allowed access to the building’s infrastructure in order to put together their best estimate.
As a result of the mini-RFP, three (3) bids were received from:
• Divcon, Inc.
• Diede Construction, Inc.
• Burke Construction
REASON FOR RECOMMENDATION:
The three proposals received were reviewed by City staff for completeness and to ensure that they included the same assumptions. Upon analysis of the bids submitted, Divcon, Inc. submitted the lowest bid.
The breakdown of costs from the respondents for the project are as follows:
CONTRACTOR COST
Divcon, Inc. $253,067.08
Diede Construction, Inc. $435,063.00
Burke Construction $504,528.00
Staff recommends an award be made to Divcon, Inc. In addition to the base bid provided by Divcon, Inc., staff is also recommending a contingency amount equal to 18.5% be set aside for the project in the amount of $46,933. This is higher than the City’s typical 10% contingency allocation on projects and is due to the potential unknowns of the project, such as age of the facility, hazardous material, or additional issues related to the completion of the project. As a result, staff is requesting $300,000.00 for the project.
FISCAL IMPACT:
A total of $300,000 of Measure N funding for this project is currently budgeted in the Council approved FY 2021/22 City Budget.
ALTERNATIVES:
Not to accept the bid results.
ACTIONS FOLLOWING APPROVAL:
The City Administrator will enter into an agreement with Divcon, Inc. once an agreement has been created and approved to form by the City’s legal counsel.
COUNCIL RESOLUTION # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
AWARDING THE POLICE DEPARTMENT WATER PIPE REHABILITATION PROJECT TO DIVCON, INC. IN THE AMOUNT OF $253,067.08 AND AUTHORIZING THE CITY ADMINISTRATOR OR
DESIGNEE TO EXECUTE ALL RELATED DOCUMENTS THERETO
WHEREAS, the City of Chowchilla does not currently have a contractor for the Police Department Water Pipe Rehabilitation Project; and
WHEREAS, the City of Chowchilla prepared a request for proposals for qualified building contractors to rehabilitate the plumbing of the Police Department located in Chowchilla, California; and WHEREAS, three (3) bids were received; and
WHEREAS, Divcon, Inc. submitted the lowest responsible and responsive bid in the amount of $253,067.08; and
WHEREAS, on June 29, 2021, the Chowchilla City Council adopted fiscal year 2021-2022 Operating and Capital Budget with Resolution #51-21; and WHEREAS, per the City Council adopted fiscal year 2021-2022 Operating and Capital Budget, the Police Department Water Pipe Rehabilitation Project is funded.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. Award the Police Department Water Pipe Rehabilitation Project to Divcon, Inc. in the amount of $253,067.08.
3. Authorizes the City Administrator or designee to execute all documents necessary to complete the service on behalf of the City of Chowchilla.
4. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of January, 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: January 25, 2022
AGENDA SECTION: New Business
SUBJECT: Resolution Approving Parcel Map No. 21-0007
PREPARED BY: Jerry Jones, City Engineer
ATTACHMENTS: Resolution, Final Parcel Map No. 21-007
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council adopt a resolution approving Parcel Map No. 21-007.
BACKGROUND:
The applicant, CFT NV Developments, LLC, submitted Tentative Parcel Map (TPM) 21-007 in March 2021.
TPM 21-007 proposed to divide the existing 4.88-acre property at 313 Prosperity Blvd near the Robertson Blvd/SR 99 interchange into two (2) parcels, totaling 0.79 and 4.09 acres, for commercial use. The smaller lot was used for the construction of the Panda Express Restaurant and the larger lot is being planned for future development. TPM 21-007 was subsequently approved by the Planning Commission on May 3, 2021 and City Council on May 25, 2021. As conditions of approval for TPM 21-007, the applicant was required to complete the following:
1. Submit a Parcel Map for review and approval by the City.
2. After approval of the Parcel Map and once all final property monuments had been set to provide notice and evidence of such to the City Engineer; and
3. Dedicate private access, private utility, private drainage, private storm drain, and emergency vehicle access easements with the Final Parcel Map.
The improvements associated with the Panda Express development have been completed, and any future improvements needed for the 4.09-acre parcel will be addressed during review of those associated development plans. There are no improvements conditioned with the approval of the parcel map, nor are any public dedications required or proposed.
The Parcel Map has been submitted by the applicant, reviewed and approved by the City Engineer and City Surveyor, and is ready for approval by City Council.
REASON FOR RECOMMENDATION:
The final map is in substantial conformance to the approved tentative map and complies with all necessary requirements of the City’s General Plan.
FISCAL IMPACT:
There is no known fiscal impact associated with the approval of the subject Parcel Map.
ALTERNATIVES:
None recommended.
ACTIONS FOLLOWING APPROVAL:
City Staff will execute the map and Subdivision Agreement and deliver both to the County Recorder’s office.
COUNCIL RESOLUTION # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA APPROVING PARCEL MAP NO. 21-007
WHEREAS, Tentative Parcel Map No. 21-007 was approved by the Planning Commission on May 3, 2021 and City Council on May 25, 2021; and
WHEREAS, CFT NV Developments, LLC. has submitted an application for Parcel Map No. 21- 007; and
WHEREAS, the City Council has considered the application for Parcel Map No. 21-007 under the Subdivision Map Act, Subdivision Ordinance of the City of Chowchilla, and proofs and evidence offered including the recommendations of the City Engineer, the City Surveyor, the City Planner, and the City Planning Commission; and
WHEREAS, the City Council has found that the proposed subdivision is consistent with the approved Tentative Parcel Map and the General Plan of the City of Chowchilla.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The recitals above are true and correct.
2. Parcel Map No. 21-007, consisting of two (2) sheets, a copy of which is on file with the City Clerk, is hereby approved and the City Clerk is authorized and directed to provide for the recording of said Parcel Map.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of January, 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC
City Clerk
PARCEL MAP NO. 21-007 LOT 3, TRACT NO. 05-19 BOOK 55 OF MAPS PAGES 64 & 65 CITY OF CHOWCHILLA, COUNTY OF MADERA, STATE OF CALIFORNIA JANUARY, 2022 RFE ENGINEERING, INC. SHEET 1 OF 2 NAME CITY ENGINEER'S STATEMENT: I, JERRY JONES, CITY ENGINEER OF THE CITY OF CHOWCHILLA, DO HEREBY STATE THAT I HAVE EXAMINED THIS PARCEL MAP AND THE SUBDIVISION AS SHOWN IS SUBSTANTIALLY THE SAME AS IT APPEARS ON THE TENTATIVE MAP, OR ANY APPROVED ALTERATIONS THEREOF, THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES APPLICABLE AT THE TIME OF THE APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH, AND I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT. DATE: JERRY JONES, CITY ENGINEER, RCE 76803 WILLIAM F. McKINNEY L.S. 4715 LICENSE EXPIRES: 09/30/2023 DATE THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE, AT THE REQUEST OF CFT NV DEVELOPMENTS, LLC ON MAY 25, 2021. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLY CONFORMS TO THE APPROVED, OR CONDITIONALLY APPROVED TENTATIVE MAP. THAT ALL MONUMENTS, ARE OF THE CHARACTER SHOWN AND OCCUPY THE POSITIONS INDICATED AND THAT THE MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. SURVEYOR'S STATEMENT: MADERA COUNTY RECORDER PERSONALLY APPEARED___________________________________________________________________________ WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND AND OFFICIAL SEAL. SIGNATURE____________________(SEAL) NOTARY PUBLIC, STATE OF _______________________________________ PRINT NAME ____________________________________________________ MY PRINCIPAL PLACE OF BUSINESS IS _____________________COUNTY MY COMMISSION NUMBER IS:____________AND EXPIRES ON:__________ REBECCA MARTINEZ NAME (PRINT) TITLE OWNER'S STATEMENT: I HEREBY STATE THAT I AM THE OWNER OF OR HAVE RECORD TITLE INTEREST IN THE SUBDIVIDED REAL PROPERTY AND HEREBY CONSENT TO THE PREPARATION AND RECORDATION OF THIS PARCEL MAP. CFT NV DEVELOPMENTS LLC, A NEVADA LIMITED LIABILITY COMPANY. BY:___________________________________ DATE SIGNATURE NOTARY ACKNOWLEDGEMENT: A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY OR VALIDITY OF THE DOCUMENT. STATE OF __________________________) ) S.S. COUNTY OF ________________________) ON _________ , 20 ___ BEFORE ME ___________ , NOTARY PUBLIC CITY CLERK'S STATEMENT: I, JOANNE MCCLENDON, CITY CLERK FOR THE CITY OF CHOWCHILLA, MADERA COUNTY, CALIFORNIA, DO HEREBY STATE THAT THE CITY COUNCIL OF THE CITY OF CHOWCHILLA ON THIS _______________ DAY OF __________________ , 2022, APPROVED THIS PARCEL MAP, BY RESOLUTION NO. ________________________ DATE: JOANN MCCLENDON, CITY CLERK PLANNING COMMISSION STATEMENT: I, JANENE HICKS, SECRETARY OF THE PLANNING COMMISSION OF THE CITY OF CHOWCHILLA, MADERA COUNTY, CALIFORNIA, DO HEREBY CERTIFY THAT I HAVE EXAMINED THIS PARCEL MAP NO. 21-0007, THAT THE SUBDIVISION SHOWN HEREON IS SUBSTANTIALLY THE SAME AS THAT SHOWN ON THE TENTATIVE PARCEL MAP APPROVED BY THE PLANNING COMMISSION BY RES. NO. _______________ DULY ADOPTED ON THE _______________ DAY OF __________________ , 2021, THAT THIS PARCEL MAP NO. 21-0007 COMPLIES WITH ALL REQUIREMENTS OF SAID PLANNING COMMISSION. JANENE HICKS SECRETARY OF THE PLANNING COMMISSION LEGAL DISCRIPTION: THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE COUNTY OF MADERA, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 3 OF TRACT NO. 05-19, IN THE CITY OF CHOWCHILLA, COUNTY OF MADERA, STATE OF CALIFORNIA, ACCORDING TO THE MAP THEREOF RECORDED DECEMBER 29, 2005 IN BOOK 55, PAGES 64 AND 65 OF MADERA COUNTY RECORDS AND ACCORDING TO CERTIFICATE OF CORRECTIONS RECORDED MARCH 22, 2006, INSTRUMENT NO. 2006012810 AND AUGUST 9, 2007 AS INSTRUMENT NO. 2007029769 OF OFFICIAL RECORDS. THIS PROPERTY IS SUBJECT TO THE FOLLOWING: ITEMS OF WFG NATIONAL TITLE INSURANCE COMPANY REPORT NO. 21-127760 DATED FEBRUARY 2, 2021 NOT PLOTTED ON THIS MAP. 1.) WATER RIGHTS, CLAIMS OR TITLE TO WATER, WHETHER OR NOT SHOWN BY THE PUBLIC RECORDS. 2.) ANY DISCREPANCIES, CONFLICTS IN BOUNDARY LINES, SHORTAGE IN AREA, ENCROACHMENTS, OR ANY OTHER MATTERS SHOWN ON MAP: RECORD OF SURVEY RECORDED APRIL 9, 1992 IN BOOK 39, PAGE 87 OF RECORD OF SURVEYS. 3.) ANY RIGHTS, INTERESTS OR CLAIMS WHICH MAY EXIST OR ARISE BY REASON OF THE FOLLOWING FACTS SHOWN ON A SURVEY PLAT ENTITLED: ALTA/NSPS LAND TITLE SURVEY DATED: MAY 30, 2018 AND AMENDED MARCH 29, 2019 PREPARED BY: PARTNER ENGINEERING AND SCIENCE, INC. JOB NAME/NO.: 18-180-01A A. THE FACT THAT THE EXISTING FIVE (5) FOOT HIGH IRON FENCE ON THE NORTHWESTERLY PORTION OF SAID LAND PARTLY LIES ALONG THE NORTHWESTERLY BOUNDARY LINE OF THE SUBJECT PROPERTY. B. THE FACT THAT THERE EXIST RECIPROCAL INGRESS, EGRESS, ACCESS AND INCIDENTAL PURPOSES, OVER SAID LAND AND THE ADJOINING PROPERTY TO THE NORTHWEST EVIDENCED BY THE CHAIN GATE ON THE NORTHWESTERLY BOUNDARY LINE OF THE SUBJECT PROPERTY. C. THE FACT THAT THE ELECTRIC PEDESTAL AND BOX LIES OUTSIDE THE EASEMENT RIGHT OF WAY FOR PUBLIC UTILITY PURPOSES AS SHOWN AND DELINEATED ON THE MAP OF TRACT NO. 05-09 RECORDED IN BOOK 55, PAGES 64 AND 65 OF MAPS. D. THE FACT THAT THERE IS A CHAIN GATE LOCATED ON THE SOUTH WEST END OF AN EXISTING EASEMENT RIGHT OF WAY AS DESCRIBED IN DOCUMENT RECORDED APRIL 27, 2007, AS INSTRUMENT NO. 2007016416 OF OFFICIAL RECORDS. E. THE FACT THAT THE EXISTING (3) FOOT HIGH IRON PIPE RAIL ON THE NORTHWESTERLY PORTION OF SAID LAND PARTLY LIES ALONG THE NORTHWESTERLY BOUNDARY LINE OF THE SUBJECT PROPERTY. F. THE FACT THAT THE CONCRETE SWALE ON THE NORTHWESTERLY PORTION OF SAID LAND LIES ALONG AND WITHIN THE EMERGENCY ACCESS DRIVE. G. THE FACT THAT THERE EXIST RECIPROCAL INGRESS, EGRESS, PEDESTRIAN AND VEHICULAR ACCESS DRIVE AND INCIDENTAL PURPOSES, OVER SAID LAND AND THE ADJOINING PROPERTY TO THE NORTHWEST EVIDENCED BY THE 381.00 FEET BY 20.00 FOOT EMERGENCY ACCESS DRIVE OPENING LOCATED ON THE NORTHWESTERLY BOUNDARY LINE OF THE SUBJECT PROPERTY. 4.) THE TERMS, CONDITIONS AND PROVISIONS CONTAINED IN THE DOCUMENT ENTITLED DECLARATION OF RESTRICTIVE COVENANT, DATED JUNE 13, 2018, BY AND BETWEEN DARRELL J. COSEY AND ANTIONETTE, AS JOINT TENANTS; GERALD M. BAKER SURVIVORS TRUST UD 3-3-96; LINDA LEE BAKER CREDIT BY PASS TRUST 7/8/96 BY EXECUTOR GERALD BAKER; STACEY L. BAKER; WILLIAM O. LEONARD AND NANCY LEE LEONARD, TRUSTEES OR THEIR SUCCESSORS IN TRUST UNDER THE WILLIAM O. LEONARD AND NANCY LEE LEONARD LIVING TRUST, DATED OCTOBER 20, 2004, AND ANY AMENDMENTSTHERETO; SANDRA K. HELM, AS SUCCESSOR TRUSTEE OF THE DONALD T. THIESEN MARITAL TRUST; RICHARD A. JEKEL, A SINGLE MAN; PENSCO TRUST COMPANY FBO VITO SCARBELLO IRA PENSCO ACCOUNT #SC1NC, (COLLECTIVELY, AS "SELLER") AND CFT NV DEVELOPMENTS, LLC , A NEVADA LIMITED LIABILITY COMPANY, (BUYER) RECORDED ON APRIL 4, 2019, AS INSTRUMENT NO. 2019-006806, OFFICIAL RECORDS. REFERENCE IS HEREBY MADE TO SAID DOCUMENT FOR FULL PARTICULARS. CITY SURVEYOR'S STATEMENT: I, DAVID HORN, CITY SURVEYOR OF THE CITY OF CHOWCHILLA, DO HEREBY STATE THAT I HAVE EXAMINED THIS PARCEL MAP AND THAT I AM SATISFIED THAT THIS PARCEL MAP IS TECHNICALLY CORRECT. DATE: DAVID HORN, CITY SURVEYOR LS 8204 RECORDER'S STATEMENT: FILED THIS DAY OF , 2022 AT .M. IN BOOK OF PARCEL MAPS, AT PAGE , AT THE REQUEST OF RFE ENGINEERING, INC. FILE NO.: FEE: BY: VICINITY MAP NOT TO SCALE 233 C A L I F O R N I A 99 C A L I F O R N I A PROJECT SITE IA C I AL R OF N T OF ETA SNo. 4715 Exp. 09-30-23 WILLIAM F. McKINNEY IA C I AL R OF N T OF ETA SNo. 76803 JERRY C. JONES IA C I AL R OF N T OF E TA S No. 8204 DAV I D C . HORN C I V I L S T A T E R O U T E 9 9 OUTLOT " C" 34368 SF 0.789 AC PARCEL A 178386 SF 4.095 AC PARCEL B E1 E1 E2E2 E3 E4 E4 E5 E6 E7 L27 7RAC7 0AP6 L27 7RAC7
0AP6 PROSPERITY BOULEVARD E8 SEE DETAIL B SEE DETAIL A SEE DETAIL C BOUNDARY LINE CENTER LINE RIGHT OF WAY LINE RIGHTS OF ACCESS TO OR FROM FREEWAY HAVE BEEN RELINQUISHED PER DOCUMENT RECORDED DECEMBER 19, 1987 AS INSTRUMENT NO. 11301 IN BK. 707 AT PG. 337, O.R.M.C. AND AS SHOWN ON 55 MAPS 56. ADJACENT LOT LINES ..........DIMENSION POINT, NOTHING FOUND OR SET ..........FOUND 3/4" I.P. TAGGED PLS 7027 PER (R1) ..........FOUND 2.5" BRASS DISC STAMPED PLS 7027 INSIDE MONUMENT WELL PER (R2) ..........SET 5/8" REBAR CAPPED "LS 4715" ..........SET MON AS SHOWN HEREON (R1) ..........INDICATES RECORD DATA PER 55 MAPS 64,65 MADERA COUNTY (R2) ..........INDICATES RECORD DATA PER CERTIFICATE OF CORRECTION OF DOCUMENT NO. 2007029769 MADERA COUNTY ..........PRIVATE ACCESS, UTILITY, DRAINAGE & EMERGENCY VEHICLE ACCESS EASEMENT FOR THE BENEFIT OF PARCEL A PER DOC. NO. 2021036660 OFFICIAL RECORDS MADERA COUNTY ..........(20' X 381') EASEMENT FOR EMERGENCY, VEHICLE ACCESS TO CITY PER DOCUMENT NO. 2007016416 MADERA COUNTY ..........PRIVATE 10' WIDE STORM DRAIN EASEMENT ..........APPROXIMATE LOCATION OF EASEMENT TO P.G.&E. PER DOCUMENT NO. 2019021857 ..........10' WIDE LANDSCAPE EASEMENT PER 55 MAPS 64,65 MADERA COUNTY ..........10' WIDE PUBLIC UTILITY EASEMENT PER 55 MAPS 64,65 MADERA COUNTY ..........26' WIDE RIGHT-OF-WAY RESERVED FOR FUTURE WIDENING. PER 55 MAPS, 64 & 65 ..........NO ACCESS PER INSTRUMENT NO. 11301, BOOK 707, PAGE 377, O.R. SFNF ..........SEARCHED FOR MONUMENT, NOT FOUND PARCEL MAP NO. LEGEND: 21-007 LOT 3, TRACT NO. 05-19, BOOK 55 OF MAPS PAGES 64 & 65 CITY OF CHOWCHILLA, COUNTY OF MADERA, STATE OF CALIFORNIA JANUARY, 2022 SCALE: 1"=50' RFE ENGINEERING, INC. SHEET 2 OF 2 BASIS OF BEARINGS: THE BASIS OF BEARINGS FOR THIS SURVEY IS THE CENTERLINE OF PROSPERITY BLVD. AS SHOWN ON THE CERTAIN TRACT MAP NO. 05-19 FILED FOR RECORD IN BOOK 55 OF MAPS, AT PAGE 64 AND 65, THE BEARING OF WHICH IS S 45° 14' 31" E. E1 E2E3E4E5E6 E7E8 DETAIL B SCALE 1" = 20' DETAIL C SCALE 1" = 20' DETAIL A SCALE 1" = 20'
REPORT TO THE CITY COUNCIL
Item 6.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: January 25, 2022
AGENDA SECTION: New Business
SUBJECT: Council Resolution adopting the submittal of an application for the funding and execution of a grant agreement for the 2020-2021 Funding Year PREPARED BY: Mark Hamilton, Community and Economic Development Director ATTACHMENTS: Resolution approving the submittal of for funding and the execution of a grant agreement from the California Department of Housing and Community Development (HCD).
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff recommends the City Council to approve the resolution authorizing application for, and receipt of, Community Development Block Grant for the Economic Development Loan Program.
BACKGROUND:
The California Department of Housing and Community Development (Department) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG eligible non-entitlement jurisdictions.
In response to economic hardships experienced by various community businesses due to the COVID-19 pandemic, the City of Chowchilla (City) submitted multiple applications to the California Department of Housing and Community Development (HCD). The City submitted a combined total of five (5) grants to HCD, three (3) non-competitive and two (2) competitive grant applications. Four of the five (5) of the applications submitted were successful. Staff was recently informed the 5th application submitted would also become successful with the reconsideration of the attached resolution.
After City Council approved the submittal of the second “Economic Development Loan Program” application, HCD updated the resolution template. The HCD representative reviewing the City’s application advised staff the resolution authorizing the submittal of the application would need to be reconsidered by our Council prior to HCD awarding the grant to the City. Provided council re-approves the resolution (Attachment 1) authorizing the submittal of application in the fillable-form format, HCD anticipates finalizing the City’s application within 4-6 weeks of re-submittal.
The application submitted was through the competitive HCD – CDBG NOFA process. Once awarded, the funds would continue to assist community businesses. The amount the City is anticipating to receive from HCD is $500,000. Combine this anticipated award with the previous $500,000 the City received, this is a combined $1,000,000 invested into local community businesses.
FISCAL IMPACT:
At this time, there is no fiscal impact to the City of Chowchilla. City Staff will work closely with Michael Baker International, our Economic Development Consultant, to assist City Staff with the submittal of this application. There is no impact to the City’s General Fund.
ACTIONS FOLLOWING DECISION:
Acceptance of any grant awarded and/or additional contracts with Michael Baker International for implementation for the planned activities would be brought before City Council at a later date for consideration and possible action.
Provided HCD approves the City’s CDBG Economic Development Loan Program application for funding, the City Administrator would be required to execute any future documents related to the execution of the grant and the agreement with HCD. Additionally, upon execution of the grant agreement, the Finance Director would accept, appropriate, and modify appropriated city accounts related to awarding of the grant to the City of Chowchilla.
ALTERNATIVES:
1. Approve, subject to other than recommended by staff (identify specific findings and/or conditions amended; or, to be addressed in City Council motion); or,
2. Deny; or,
3. Refer to City Staff for reconsideration of specific items to be addressed in City Council motion).
ACTIONS FOLLOWING APPROVAL:
If Awarded, the City will work with the State of California and Michael Baker International Inc. (vendor) with the implementation of these funds into the community.
CITY COUNCIL RESOLUTION # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE 2020-2021 FUNDING YEAR OF THE STATE CDBG
PROGRAM
BE IT RESOLVED by the City Council of the City of Chowchilla as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $500,000 for the following CDBG activities, pursuant to the January 2021 CDBG NOFA:
ECONOMIC DEVELOPMENT LOAN PROGRAM: $500,000
SECTION 2:
The City Council affirms the City of Chowchilla does not have Program Income available for the CDBG activities described in Section 1.
SECTION 3:
The City acknowledges compliance with all state and federal public participation requirements in the development of its application(s).
SECTION 4:
The City hereby authorizes and directs the City Administrator, Director of Community and Economic Development, or designee, to execute and deliver all applications and act on the City of Chowchilla's behalf in all matters pertaining to this application.
SECTION 5:
If an application is approved, the City Administrator, Finance Director, Director of Community and Economic Development, or designee, is authorized to enter into, execute, and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the City Administrator, Finance Director, Director of Community and Economic Development, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of January, 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC
City Clerk
STATE OF CALIFORNIA
City of Chowchilla
I, Joann McClendon, CMC, City Clerk of the City of Chowchilla, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 25th day of January, 2022.
Joann McClendon, CMC
City Clerk of the City of Chowchilla State of California
REPORT TO THE CITY COUNCIL
Item 6.4
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TO RETURN TO
THE AGENDA
Meeting of: January 25, 2022
AGENDA SECTION: New Business
SUBJECT: Resolution Approving Final Map and Subdivision Agreement for Subdivision No. 21-0009, Oleander Terrace
PREPARED BY: Jerry Jones, City Engineer
Mark Hamilton, Community and Economic Development Director ATTACHMENTS: Resolution with Exhibit ‘A’ – Subdivision Agreement for Oleander Terrace
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMNDATION:
That the City Council adopts a resolution approving the Final Map and Subdivision Agreement for Subdivision No. 21-0009, Oleander Terrace.
BACKGROUND:
On March 17, 2021 and April 13, 2021 respectively, the Planning Commission and City Council approved Tentative Tract Map No. 20-0020, submitted by Fortis General Construction (Fortis), for property in the western area of the City. The property is generally bounded by the Riverside Park subdivision to the east, the Valley Grove Estates subdivision and Howell Road to the south, rural residential property to the west, and the Ash Slough Bypass Canal to the north. The Tentative Map consisted of property designated for single-family residential use, specifically 28 single-family residential lots. In the time since approval of the Tentative Map, Fortis has submitted the final map, improvement plans, and required technical documents for the subdivision. The final map is included for reference as Exhibit C to the resolution. The final map has been reviewed and was deemed technically correct by City Staff in late 2021. The improvement plans have been reviewed and approved by City Staff.
At this time, Fortis has requested that City Council consider approval of the final map. In order for the final map to be approved and subsequently recorded, Fortis is required to enter into a subdivision agreement with the City. The subdivision agreement requires Fortis to post improvement and warranty securities in favor of the City to ensure that the improvements are completed, if Fortis fails to do so. In addition, the subdivision agreement specifies the development impact fees to be paid by Fortis and the timing of collection by the City. Other provisions of the subdivision agreement include final acceptance terms, annexation to Landscaping and Lighting Maintenance District No. 90-1, annexation to a Community Facilities District or entering into a separate financing agreement to defray costs of municipal services. schedule for completion of improvements, construction standards, and others. Substantial completion (i.e. all utilities completed and tested, streets paved, street lighting installed, and any other improvements necessary to protect public health, safety, and welfare) of the improvements is required by March 31, 2022.
No certificates of occupancy for homes within the subdivision will be granted until the improvements are deemed substantially complete by the City Engineer. The subdivision agreement is included as Exhibit 1 to the resolution provided as Attachment ‘A’. In addition to approving the final map, Staff recommends that Council accept the parcels of land and easements offered for dedication for public use on the final map.
Development Impact Fees:
The single unit development impact fee ($20,323.89) and total development impact fees ($569,068.92) for the project are currently waived until June 30, 2022. The fees were waived for the project due to the building permits for each unit being ready for issuance for each residential unit prior to the June 30, 2021 deadline established by City Council Resolution 80-18. If the building permits are not pulled and applicable building permit fees paid for by the developer prior to June 30, 2022, the developer will be subject to payment of the full development impact fee of $20,323.89 for each remaining single-family unit located within the Oleander Terrace Project.
Waiver of all development impact fees when building on a vacant lot located in Chowchilla, west of the Union Pacific Railroad Tracks.
• City Council Resolution 28-16 “Authorizing Infill Program” 4/01/2016 – 04/01/2018 This program provides for the waiver of all development impact fees in the older, established neighborhoods, defined as that region within the yellow lines on the attached map, providing that builders construct new homes or businesses on vacant infill lots, that the homes or businesses pass their final inspection prior to the end of this program, and meet or make a substantial effort to procure at least 20% of their goods and services originating from within the City of Chowchilla. • City Council Resolution 93-16 “18 Month Extension of Infill Program” 9/13/2016- 12/31/2018 Amending Council Resolution 93-16 to allow builders to procure 20% of their goods locally and still quality for the infill program. City Council Resolution 80-18 Infill Program Deadline Extended to June 30, 2021.
REASON FOR RECOMMENDATION:
The final map is in substantial conformance to the approved tentative map and complies with all necessary requirements of the City’s General Plan.
FISCAL IMPACTS:
There is no negative fiscal impact to the City of Chowchilla with the approval of this development. While the developer was able utilize a now expired “Infill Program” to assist with reducing Development Impact Fees, the Developer is still responsible for cost associated with off-site improvements, building permit fees, and other applicable fees associated with the development.
ALTERNATIVES:
None recommended.
ACTIONS FOLLOWING APPROVAL:
City Staff will execute the map and Subdivision Agreement and deliver both to the County Recorder’s office.
COUNCIL RESOLUTION # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA APPROVING FINAL MAP AND SUBDIVISION AGREEMENT FOR SUBDIVISION NO. 21-0009,
OLEANDER TERRACE, AND AUTHORIZING THE MAYOR TO SIGN THE SUBDIVISION
AGREEMENT
WHEREAS, Tentative Tract Map No. 20-0020 was approved by the Planning Commission on March 17, 2021 and City Council on April 13, 2021; and
WHEREAS, Fortis General Construction, Inc. has submitted an application for a Final Map for Subdivision No. 21-0009; and
WHEREAS, the City Council has considered the application for Final Map for Subdivision No. 21- 0009 under the Subdivision Map Act, Subdivision Ordinance of the City of Chowchilla, and proofs and evidence offered including the recommendations of the City Engineer, the City Surveyor, the City Planner, and the City Planning Commission; and
WHEREAS, the City Council has found that the proposed subdivision together with provisions for its design and improvement, is consistent with the approved Tentative Map and the General Plan of the City of Chowchilla.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The recitals above are true and correct.
2. The Final Map for Subdivision No. 20-0009, consisting of two (2) sheets, a copy of which is on file with the City Clerk, is hereby approved and the City Clerk is authorized and directed to provide for the recording of said Final Map subject to requirements set forth in the Subdivision Agreement.
3. The offers of dedication for public use of parcels of land and easements made on the Final Map for Subdivision No. 21-0009 are hereby accepted on behalf of the public.
4. The Subdivision Agreement between the City of Chowchilla and Fortis General Construction, Inc., a copy of which is attached hereto as Exhibit A, is hereby approved and the Mayor is authorized to sign the Subdivision Agreement.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 25th day of January, 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC, City Clerk
EXHIBIT A
SUBDIVISION AGREEMENT FOR SUBDIVISION NO. 21-0009
OLEANDER TERRACE
SUBDIVISION AGREEMENT
SUBDIVISION NO. 21-0009
OLEANDER TERRACE
CITY OF CHOWCHILLA
MADERA COUNTY, CALIFORNIA
THIS AGREEMENT is made this day of , 2021 by and
between the City of Chowchilla, a Municipal Corporation, (hereinafter referred to as “City”) and Fortis General Construction, Inc., a California Corporation, (hereinafter referred to as “Owner”) without regard for number or gender.
RECITALS
Owner has filed with City a Final Subdivision Map for a proposed division of land owned by Fortis General Construction, Inc., a California Corporation and which is located within the corporate limits of the City. A copy of said Subdivision Map entitled “Tentative Map No. 20- 0020, Major Subdivision No. 21-0009, Oleander Terrace” (hereinafter referred as “Final Map”), is attached hereto. Upon requesting that the Final Map be recorded by the City, the Owner shall deliver and offer dedications or deeds for easements and dedications for all areas delineated on said Final Map for street and other public purposes as required under Chowchilla Municipal Code, this Agreement and the Final Map.
AGREEMENT
In consideration of approval by the City of the Final Map of Subdivision No. 21-0009, Oleander Terrace, for filing and recording as provided and required by law, it is mutually agreed and understood by and between Owner and City as follows:
1. Owner shall perform the work and construct the improvements as hereinafter specified to the satisfaction of the City Engineer defined hereinafter. Owner understands and agrees that the following schedule of work is intended to provide a guideline as to diligent prosecution of the work under the Agreement.
The Owner agrees to follow the following construction schedule:
Date for Completion
a. On-site and Off-site grading 1/3/2022
b. Building Pad Certifications/As-Graded Plans 1/17/2022 c. Storm Drain Facilities 1/3/2022
d. Sewer Facilities 1/17/2022
e. Water Facilities 1/31/2022
f. Gas, Electrical and Telephone Facilities 2/21/2022
g. Street Improvements, including Curbs and Gutters, 3/21/2022 Streetlights and Public Landscaping
Note: Sidewalks will be completed with the buildings to ensure an accessible path of travel for completed homes to the public street.
If the construction of said improvements shall be delayed without the fault of Owner, the time for completion thereof under the Final Map and this Agreement may be extended by City for such period of time as City may deem reasonable. City’s representative shall be the Director of Community and Economic Development.
2. Wherever used in this Agreement, the following words and phrases shall have the meaning herein given, unless the context requires a different meaning:
a. "Engineer" shall mean the City Engineer of the City of Chowchilla, or their duly authorized representative.
b. "Inspector" shall mean the City Engineer, or their duly authorized representative, and/or the City Building Inspector of the City of Chowchilla. c. "Standard Specifications" shall mean the City of Chowchilla, County of Madera, and/or State of California Standard Specifications, including attached details and amendments thereto, as applicable.
d. "Division" shall mean and include the real property shown and described on the Final Map as being divided into parcels, including street areas of adjacent existing public streets to the centerlines thereof.
3. All of the work and improvements and materials shall be performed, installed, and provided in strict accordance with the Conditions of Approval, Standard Specifications, Approved Construction Plans and Special Details (hereinafter referred as "Plans") incorporated herein as though set forth in full. All said work and improvements shall also comply with the requirements of the Chowchilla Municipal Code. All of said work and improvements and materials shall be done, performed, and installed under the supervision of the Engineer, under whose directions the work shall be inspected as it progresses.
Notwithstanding the fact the Owner plans and specifications, completion of the work, and other acts, are subject to approval of the City, it is understood and agreed that any approval of the City hereof shall in no way relieve Owner of satisfactorily performing said work or Owner obligations hereunder.
In the event of a conflict where more than one of the above Standard Specifications and the approved plans does not clearly address the matter of concern, the following is the priority of application: first, City of Chowchilla; second, County of Madera; third, State of California. The determination of the Engineer is final for the purposes of this Agreement.
4. Owner agrees to perform and construct all work and improvements required by the conditions of approval and shown on the Plans on file in the offices of the Engineer.
5. Owner and City hereby agree that Owner is obligated to pay those fees and charges as set forth on Exhibit "A", attached hereto and incorporated herein by reference. Said fees and charges are due and payable as provided in said Exhibit "A".
6. Neither the City, nor any of its officers or agents shall be liable to Owner or Owner's contractors for any error or omission arising out of or in connection with any work to be performed under this contract.
7. The City shall not be liable to the Owner or to any other person, firm, or corporation whatsoever, for any injury or damage that may result to any person or property by or from any cause whatsoever in, on, or about the subdivision of said land covered by this Agreement, or any part thereof.
The preceding sentence shall not apply to any liability, loss, cost or damages caused by the sole negligence (active or passive) or willful misconduct of the City or its agents.
8. Owner shall take all responsibility for the work, shall bear all losses and damages directly or indirectly resulting from it, to any contractor or subcontractor, to the City, and its officers, employees or agents and Engineer, on account of the performance or character of the work, unforeseen difficulties, accidents, occurrences or other causes predicated on active or passive negligence of the City, and its officers, employees or agents and Engineer. Owner shall assume the defense of and shall indemnify and hold the City, and its officers, employees or agents and Engineer, harmless from and against any and all injuries to and deaths of persons and injuries to property, and all claims, demands, costs, loss, damage and liability, howsoever the same may be caused and whensoever the same may appear, resulting directly or indirectly from the performance or non-performance of any or all work to be done in and upon the street rights- of-way in said subdivision and upon the premises adjacent thereto pursuant to this Agreement, and also from any and all injuries to and deaths of persons and injuries to property or other interests, and all claims, demands, costs, loss, damage, and liability, howsoever same may be caused and whensoever the same may appear, either directly or indirectly made or suffered by the Owner, the Owner's agents, employees, and contractors, while engaged in the performance of said work. Approval of the insurance contracts does not relieve the Owner or Owner's contractors or agents from liability under this clause.
9. On or before the commencement of any work or other obligation of this Agreement, Owner, at its own cost and expense, shall carry and maintain for the duration of the Agreement the insurance specified in subsections (a) through (c) below with insurers and under forms of insurance satisfactory in all respects to the City. Owner shall not allow any contractor or subcontractor to commence work under this Agreement until all insurance required of the Owner has also been obtained for the contractor or subcontractor. Owner shall furnish proof of such insurance by delivering to the City Clerk of the City an insurance policy or policies, or copies of same or certificates attesting thereto, written by an insurer satisfactory to the City, and subject to approvals to form and content by the Risk Manager, City Attorney, and/or other authorized representative of the City.
a. Workers' Compensation: Statutory Workers' Compensation Insurance and Employer's Liability with limits not less than one million dollars ($1,000,000) or undertake self-insurance in accordance with the provisions of the California Labor Code for any and all persons employed directly or indirectly by Owner. The insurer shall agree by written waiver filed with the City Clerk, all rights of subrogation against the City for losses arising from work performed under this Agreement and acknowledgement by the City Clerk.
b. Commercial General and Automobile Liability: Owner, at Owner's own cost and expense, shall maintain commercial general liability insurance for the period covered by the Agreement in an amount not less than one million dollars ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limited shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles.
Coverage shall be at least as broad as Insurance Services Office liability coverage (occurrence form CG 0001) and Insurance Services Office form number CA 0001 (ed. 1/87) covering Automobile Liability, Code 1 (any auto).
Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i. With respect to the commercial general liability insurance, the City, the Engineer, and their officers, agents, employees, and volunteers shall be additional named insured's.
ii. Policy shall cover on an occurrence basis, and not on the basis of an "accident" or "claims made."
iii. Policy must cover personal property injuries as well as bodily injuries.
Exclusion of contractual liability must be eliminated from personal injury endorsement.
iv. The policy must cover complete contractual liability. This may be provided by amending the definition of "incidental contract" to include any written Agreement.
v. The policy must contain a cross liability or severability of interests clause. vi. Any failure of Owner to comply with reporting provisions of the policy shall not affect coverage provided to the City, the Engineer, and their officers, agents, employees, and volunteers.
vii. Broad form property damage liability must be afforded. Permission 1s granted for a deductible that does not exceed $25,000.
viii. Insurance is to be placed with California-admitted insurers with a Best's Rating of no less than A-VIII. A letter from the insurance company so stating, shall be filed with the City Clerk.
ix. Notice of cancellation, non-renewal, reduction in limits, or other material changes must be received by the City at least thirty (30) days prior to such change.
x. Deletion of explosion, collapse, and underground property damage (XCU) exclusion.
xi. An endorsement shall be provided which states that the coverage is PRIMARY INSURANCE and that no other insurance effected by the City, the Engineer, its officers, employees and volunteers shall be called upon to contribute to a loss under this coverage.
c. Deductibles and Self-Insured Retention's: During the period covered by this Agreement, upon express written authorization by the City's Risk Manager and City Attorney, Owner may reduce or eliminate such deductibles or self-insured retention's with respect to the City, the Engineer, its officers, employees and volunteers; or upon express written authorization from the Risk Manager and approval by the City Attorney, Owner may procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
10. Owner shall file a Notice of Completion of the improvement herein specified.
11. At the time Owner submits the Final Map, Owner shall furnish to the City the following:
a. Improvement security in the amount of $800,000, which amount represents one hundred percent (100%) of the total estimated cost for the faithful performance of work for the purpose of securing the performance of the work. b. Improvement security in the amount of $400,000, which amount represents fifty percent (50%) of the total estimated cost of all required work to secure payment to the contractor, his sub-contractors and to persons renting or furnishing labor or materials for such improvements.
c. Improvement security to secure the maintenance for a period of one (1) year after the completion and acceptance thereof against any defective work or labor done, or defective materials furnished, in the performance of the Agreement with the City or the performance of the act. Said security shall be in the amount of $200,000, which amount represents twenty-five percent (25%) of the estimated cost of furnishing and installing said facilities. This security shall be in addition to any warranty required of the manufacturer.
d. Security in the amount of $6,000, which represents the estimated cost of placing all monuments and lot corners not set at the time the Final Map is filed as specified in Section 17.40, 060 Sub Section E of the City of Chowchilla, Subdivision Ordinance.
e. Reasonable expenses and fees, including attorney fees, incurred by the local agency in enforcing the security obligations identified herein. These expenses and fees are in addition to the face amount of the security.
f. Security in the estimated amount of taxes and special assessments collected as taxes which are a lien but which are not yet payable as referred to in Section 66493 of the Subdivision Map Act or satisfactory evidence in the form of a written receipt of prepayment of said taxes and special assessments as described herein at the time of recordation of the Final Map.
12. Owner and Owner's contractors and subcontractors shall pay for any materials, provisions and other supplies or terms used in, upon, for, or about the performance of the work contracted to be done, and for any work or labor thereon of any kind and for amounts due under the Unemployment Insurance Act of the State of California, with respect to such work or labor, and shall file with City pursuant to Section 3800 of the Labor Code a Certificate of Worker's Compensation and shall maintain a valid policy of Worker's Compensation Insurance for the duration for the period of construction.
13. Compaction and soil tests and retests shall be paid for by Owner. Street and utility trench tests shall be taken in varying locations and depths as required and directed by the Engineer.
Compaction tests failing to meet City's requirements shall require re-compaction of the area and retesting until compaction requirements are achieved.
14. Owner shall comply with Street, Plumbing, Building, Electrical, and Zoning Codes and any other applicable Codes of the City and Owner shall secure an encroachment Permit from City and provide the necessary insurance policies required under said encroachment permit before working on any City or Public right-of-way or property, excepting as to utility trenching approved by the Engineer as not requiring such encroachment permit.
15. It shall be the responsibility of Owner to coordinate all work done by Owner's contractors and subcontractors, such as scheduling the sequence of operations and the determination of liability if one operation delays another. In no case shall representatives of City be placed in the position of making decisions that are the responsibility of Owner. It shall further be the responsibility of Owner to give the Engineer written notice not less than two (2) working days in advance of the actual date on which work is to be started. Failure on the part of Owner to notify the Engineer may cause delay for which Owner shall be solely responsible.
16. Whenever Owner varies the period during which work is carried on each day, Owner shall give due notice to the Engineer so that proper inspection may be provided. Any work done in the absence of the Engineer will be subject to rejection. The inspection of the work shall not relieve Owner of any of Owner's obligations to fulfill the Agreement as prescribed. Defective work shall be made good and unsuitable materials will be rejected, notwithstanding the fact that such defective work and unsuitable materials have been previously overlooked by the Engineer or Inspector and accepted.
17. Any damage to the storm drainage pipeline facilities, water or sewer systems, concrete work, or street paving that occurs after installation and prior to release of bond and final acceptance shall be made good to the satisfaction of the Engineer by Owner before release of bond and final acceptance of completed work.
18. Adequate dust and mud control shall be maintained by Owner on all streets within and without the subdivision on which work is required to be done under this Agreement from the time work is first commenced in the subdivision until the paving of the streets is completed. "Adequate dust control" as used herein shall mean the sprinkling of the streets with water thereon with sufficient frequency to prevent the scattering of dust by wind or the activity of vehicles and equipment onto any street area or private property adjacent to the subdivision. Whenever in the opinion of the Engineer adequate dust control is not being maintained on any street or streets as required by this paragraph, the Engineer shall give notice to Owner to comply with the provisions of the paragraph forthwith. Such notice may be personally served upon Owner or, if Owner is not an individual, upon any person who has signed this Agreement on behalf of Owner or a superintendent or foreman of Owner's or Owner's subcontractor at the subdivision or, at the election of the Engineer, such notice may be mailed to Owner at Owner's address on file with the Engineer. If within 24 hours after such personal service of such notice or within 48 hours after the mailing thereof as herein provided, Owner shall not have commenced to maintain adequate dust control or shall at any time hereafter fail to maintain adequate dust control, the Engineer may, without further notice of any kind, cause any such street or streets to be sprinkled, as he may deem advisable to eliminate the scattering of dust by equipment and personnel of City or by contract as the Engineer shall determine, and Owner agrees to pay to City forthwith, upon receipt of billing therefore, the entire cost to City of such sprinkling. When the surfacing on any existing street is disturbed, this surfacing shall be replaced with temporary or permanent surfacing within fourteen (14) calendar days, and the roadway shall be maintained in a safe and passable condition at all times between the commencement and final completion, and adequate dust control shall be maintained during these operations.
19. Concrete curbs and gutters, the sanitary sewer system and house laterals, storm drainage pipeline and structures, together with water mains, gas mains, their respective service connections and appurtenances shall be completed before starting the street surfacing.
20. Time is of the essence of this Agreement. This Agreement shall be binding upon the parties hereto, any successors and/or assigns as approved hereunder.
21. No assignment of this Agreement nor of any duty or obligation of performance hereunder shall be made in whole or in part by Owner without the written consent of City which shall not be unreasonably withheld.
22. This Agreement includes the following Exhibits which are included herewith and made a part of this Agreement:
a. Exhibit A-Development and Impact fees
b. Exhibit C-Conditions of Approval
c. Exhibit D-Subdivision Map, Subdivision No. 21-0009, Oleander Terrace
23. Owner agrees to petition and annex Subdivision No. 21-0009 Oleander Terrace to the Landscape and Lighting Maintenance District No. 90-1 for utility and maintenance costs for lighting, storm water, drainage disposal and landscape maintenance systems. The annexation to District No. 90-1 shall be completed prior to the filing of the first Certificate of Occupancy for Subdivision No. 21-0009 Oleander Terrace.
24. Owner agrees to defray its fair share of costs for municipal services related to Subdivision No. 21-0009 Oleander Terrace prior to the filing of the first Certificate of Occupancy for Subdivision No. 21-0009 Oleander Terrace. Subdivision No. 21-0009 may participate in a Community Facilities District to defray such costs. In lieu of participating in a Community Facilities District, Owner may elect to enter into a separate financing agreement acceptable to City, provided that said agreement is completed prior to filing the first Certificate of Occupancy for the Subdivision.
25. Owner agrees that street lighting and electrical systems shall be constructed pursuant to P.G. & E. and City requirements. Upon acceptance and approval, all street lighting and electrical systems shall be dedicated to the City. The improvement plans shall be submitted to the City for approval and issuance of an encroachment permit prior to installation of the systems.
26. In the event it becomes necessary for either party to bring an action with respect to enforcement of the provisions of this Agreement, or the security therefore, the prevailing party in such action shall be awarded a reasonable attorney's fee as may be determined by the court.
27. The Engineer is assumed to be a just arbitrator between City, Owner and Owner's Contractor and the entire work is under his jurisdiction to such end. It is his function to interpret the drawings and specifications, pass upon merits of materials and workmanship.
28. In the event an extension is granted to the time within which all work for the construction of improvements is to be completed on this Final Map, the Owner agrees that it will comply with all the applicable improvement standards in effect at the time the extension is granted.
29. In the event a dispute arises between Owner and Engineer an outside arbitrator will be engaged and his decisions will be final, and parties further agree that they waive any right they might have to contest such rulings in a court of law except as any arbitrator's decision in binding and final arbitration may be appealed to Superior Court under the law governing appeals of binding arbitration in the State of California.
30. Pursuant to Subdivision Map Act Section 66462 and the Chowchilla Municipal Code Section, the undersigned hereby certify and acknowledge that the construction of improvements identified herein shall be completed on or before /March 31, 2022, or any approved extension thereof.
31. The Parties have executed this Agreement on the day and year first above written:
OWNER:
Fortis General Construction, Inc,
A California Corporation
By: Samrath Sahota, President
CITY:
CITY OF CHOWCHILLA
A Municipal Corporation ATTEST:
Mayor, John Chavez City Clerk, Joann McClendon
APPROVED AS TO FORM:
City Engineer City Attorney
Jerry Jones, Yamabe Horn Mary Lerner, Lozano Smith
EXHIBIT A
Oleander Terrace – Development Impact Fees
Development Impact Fees – Chowchilla
Zone 2
Single - Unit
Project
28 Units
Road Fee $4,128.40 $115,595.20
Signalization $238.42 $6,675.76
Sewer $6,267.38 $175,486.64
Water $2,282.34 $63,905.52
General Facilities $961.24 $26,914.72
Fire $1,751.01 $49,028.28
Police $945.54 $26,475.12
Storm Drain $1,473.26 $41,251.28
Parks and Recreation $2,276.30 $63,736.40
Total Impact Fees (Per Unit/Subdivision) $20,323.89 $569,068.92* *The fees are currently waived for this project until June 30, 2022.
The single unit development impact fee ($20,323.89) and total development impact fees ($569,068.92) for the project are currently waived until June 30, 2022. The fees were waived for the project due to the building permits for each unit being ready for issuance for each residential unit prior to the June 30, 2021 deadline established by City Council Resolution 80-18. If the building permits are not pulled and applicable building permit fees paid for by the developer prior to June 30, 2022, the developer will be subject to payment of the full development impact fee of $20,323.89 for each remaining single-family unit located within the Oleander Terrace Project.
Waiver of all development impact fees when building on a vacant lot located in Chowchilla, west of the Union Pacific Railroad Tracks.
• City Council Resolution 28-16 “Authorizing Infill Program” 4/01/2016 – 04/01/2018 This program provides for the waiver of all development impact fees in the older, established neighborhoods, defined as that region within the yellow lines on the attached map, providing that builders construct new homes or businesses on vacant infill lots, that the homes or businesses pass their final inspection prior to the end of this program, and meet or make a substantial effort to procure at least 20% of their goods and services originating from within the City of Chowchilla. • City Council Resolution 93-16 “18 Month Extension of Infill Program” 9/13/2016- 12/31/2018
Amending Council Resolution 93-16 to allow builders to procure 20% of their goods locally and still quality for the infill program.
City Council Resolution 80-18 Infill Program Deadline Extended to June 30, 2021.
EXHIBIT B
CONDITIONS OF APPROVAL
130 S Second Street, Chowchilla, CA 93610
Telephone: (559) 665-8615 www.CityOfChowchilla.org
February 18, 2021
Tentative Map No. 20-0020 Oleander Terrace
Conditions of Approval
Engineering Department
A. Maps and Plans
1. The developer shall have a final tract map prepared, in the form prescribed by the Subdivision Map Act and City of Chowchilla Municipal Code, by a registered civil engineer or licensed land surveyor. The final tract map shall be submitted to the City of Chowchilla, and shall include, but not be limited to, final tract map, drawn at a scale of 1"=100', the current filing fee, closure calculations, current preliminary title report, and legal descriptions and drawings of required dedications. Upon approval of the final tract map, developer shall submit one (1) reproducible/electronic copy (PDF) to the City Engineer.
2. The developer shall submit to the City of Chowchilla Engineering Department, a set of construction plans on 24" x 36" sheets for all required improvements. These plans shall be prepared by a registered civil engineer, and shall include a site grading and drainage plan and an overall site utility plan showing locations and sizes of sewer, water, and storm drain mains, laterals, manholes, meters, valves, hydrants, inlets, etc. All applicable plan check and inspection fees shall be paid with the first submittal of plans.
All plans shall be approved by the City and all other involved agencies prior to the release of any development permits.
3. Prior to the initial submittal of the improvement plans, the developer shall contact the City Engineer to setup a Pre-Submittal Meeting. Developer’s engineer is required to attend.
4. Prior to beginning any construction, or within twenty (20) calendar days after the approved plans are released by the City, the developer shall submit to the City of Chowchilla Engineering Department one (1) reproducible/electronic copy (PDF) and two (2) black line copies of the approved set of construction plans, and two (2) bound sets of the approved construction specifications, if any.
5. Within twenty (20) calendar days after all improvements have been constructed and accepted by the City, the developer shall submit to the City of Chowchilla Engineering Department one (1) reproducible/electronic copy (PDF) and (2) black line copies of the approved set of construction plans revised to reflect all field revisions and marked "ASBUILT" for review and approval. Pad Certification(s) will be required prior to construction of any structure on a lot.
TM 20-0020 Oleander Terrace Page 2 of 9
Engineering Conditions of Approval
B. General
1. The developer shall comply with all conditions set forth in Title 17 of the Chowchilla Municipal Code (Subdivisions).
2. The conditions of project approval set forth herein include certain fees, dedication requirements, reservation requirements and other exactions. Pursuant to Section 66020(d) of the Government Code, these conditions constitute written notice of the amount of such fees, and a description of the dedications, reservations and other exactions. The applicant is hereby notified that the 90-day protest period, commencing from the date of approval of the project, has begun. If the applicant fails to file a protest regarding any of the fees, dedication requirements, reservation requirements or other exactions contained in this notice, complying with all the requirements of Section 66020, the applicant will be legally barred from later challenging such exactions.
3. Applicant shall pay all applicable development impact fees at the rate in effect at the time of payment. The developer may be eligible for fee credits or fee reimbursements for over-sizing of facilities or construction of other eligible facilities included in the City of Chowchilla’s Impact Fee Study. The City Engineer will determine the type and extent of improvements that are eligible for fee credits or reimbursements.
4. The developer shall furnish security in a sum to be determined by the City Engineer, prior to final acceptance of the off-site improvements by the City, for the guarantee and warranty of the improvements for a period of one (1) year following the completion and acceptance thereof by the City Council.
5. The developer shall submit a soils report or a waiver of soils report for approval by the City Engineer with the first submittal of the improvement plans.
6. The developer shall comply with all the requirements of the local utility (gas and electric), telephone, cable, and other communication companies. It shall be the responsibility of the developer to notify the local utility, telephone, cable, and other communication companies to remove or relocate utility poles where necessary. The City will not accept first submittal of improvement plans without proof that the developer has provided the improvement plans and documents showing all proposed work to the utility, telephone, cable, and other communication companies.
7. The developer shall contact and address all requirements of the United States Postal Service for the location and type of mailboxes to be installed. The location of the facilities shall be approved by the City Engineer prior to approval of improvement plans or any construction. Developer shall submit a copy of the Method of Delivery Agreement (MODA) to the City.
8. The developer shall comply with, and be responsible for obtaining encroachment permits from the City of Chowchilla for all work performed within the City's right-of-way and easements.
9. The developer shall install all improvements within public right-of-way and easements in accordance with the City of Chowchilla standards, specifications, master plans, and record drawings.
TM 20-0020 Oleander Terrace Page 3 of 9
Engineering Conditions of Approval
10. All existing overhead and any new utility facilities located on-site, within alleys, and within the street right-of-way or easements along the streets adjacent to this tract shall be undergrounded unless otherwise approved by the City Engineer.
11. The developer shall provide and pay for all compaction testing required by the City Engineer. Compaction test locations and depths shall be established by the City Engineer. Compaction test results shall be submitted to the City Engineer, in a format acceptable to the City Engineer, for review and approval.
12. If the overall development is to be built in phases, then each phase shall have adequate access as required by the City of Chowchilla Police and Fire Departments, and the City Engineer. The developer shall submit a schedule showing the sequence of development within the area covered by the tentative map.
13. During the site construction, any public streets fronting the project shall be kept clear of any construction or landscaping debris and shall not be used as a storage area for equipment, materials, or other items.
14. In order to provide for reasonable municipal protection during all phases of construction, the developer shall maintain pedestrian and vehicular access to all surrounding properties and buildings to the satisfaction of the City of Chowchilla Police and Fire Department, and City Engineer.
15. The developer shall be responsible for all actions of his contractors and subcontractors during the course of any work occurring on the site. The developer shall designate, in writing before starting work, an authorized representative who shall have complete authority to represent and to act for the developer. Said authorized representative shall be present at the site of the work at all times while work is actually in progress on the development. During periods when work is suspended, arrangements acceptable to the City Engineer shall be made for any emergency work which may be required. When the developer or his authorized representative is not present on any particular part of the work where it may be desired to give directions, orders may be given by the City Engineer which shall be received and obeyed by the person or persons in charge of the particular work in reference to which the orders are given. Whenever orders are given to the developer's representative or superintendent or foreman to do work required for the convenience and safety of the general public because of inclement weather or any other such cause, such work shall be done at the developer's expense.
16. The developer shall take all responsibility for his contractors and shall not allow them to work on, place debris on, store supplies or equipment on, or in any other way encroach upon any other properties without the written permission of such property owners. In the event other properties are encroached upon without written permission, work shall be automatically shut down until resolved.
C. Dedications and Street Improvements
1. The developer shall provide right-of-way acquisition or dedicate free and clear of all encumbrances and/or improve the following streets to City standards:
a) Howell Road
TM 20-0020 Oleander Terrace Page 4 of 9
Engineering Conditions of Approval
i) Dedicate 5’ north of existing north right-of-way, for a total of 30’ north of centerline, for public street and utility purposes along development frontage. ii) Construct improvements north of centerline in accordance with City Standard ST-3 for a Residential Street. Improvements shall include curb and gutter, sidewalk, curb ramps, street lights, landscaping and irrigation, and permanent paving.
iii) Construct transitional paving at limits of development as necessary. b) 60’ Interior Residential Street
i) Dedicate 60’ for public street and utility purposes. ii) Construct improvements in accordance with City Standard ST-3 for a Residential Street. Improvements shall include curb and gutter, sidewalk, drive approaches, curb ramps, street lights, landscaping and irrigation, and permanent paving.
2. Developer shall dedicate a 10’ public utility easement along all streets and all other locations requested by utility companies. Alternate widths must be approved in writing by all utility companies and a copy of said written approval shall be submitted to the City Engineer.
3. Developer shall provide a preliminary title report, legal description, and drawings for all dedications required, if any, which are not on the site.
4. The developer shall install streetlights on metal poles in accordance with City Standards at the locations designated by the City Engineer. Streetlight locations shall be shown on the utility plans submitted with the final map for approval. Streetlights at traffic signal locations shall be installed on approved traffic signal poles. Street lights shall be owned and maintained by City of Chowchilla. Developer shall prepare a streetlighting plan for approval by the City Engineer.
5. Developer shall provide for all striping, stenciling, pavement markers, delineators and signage required of all street improvements within the development. All traffic signs and street name signs shall be installed in accordance with City Standards and the CA MUTCD (latest edition). A striping and signage plan shall be included with the construction plans and submitted for review and approval by the City Engineer.
6. Curb ramps shall be provided at all intersections in conformance with City Standards.
7. As part of street dedications, developer shall provide corner cut-offs at all street intersections. Corner cut-offs shall be sufficient to provide for sight distances and accommodate curb ramps.
8. The developer shall, at his expense, obtain "R Value" tests in quantity sufficient to represent all street areas, and have street structural sections designed by a registered civil engineer based on these "R Value" tests. These designs shall be compared to the minimum section given below and approved by the City Engineer.
Street Designation Minimum Section
Residential Street 2” HMA/4” CLII AB/6” CNS
Major Collector Street 3” HMA/6” CLII AB/6” CNS
TM 20-0020 Oleander Terrace Page 5 of 9
Engineering Conditions of Approval
9. Standard barricades with reflectors shall be installed at ends of streets abutting undeveloped property and any other locations to be specified by the City Engineer.
10. The developer shall, at the end of any permanent pavement abutting undeveloped property, install 2”x6” redwood header boards placed prior to street paving.
11. All knuckles and cul-de-sacs shall be designed in accordance with City Standards.
12. Developer shall relinquish vehicular access rights for the following:
a) Howell Road along sideyards of Lot 1 and 28.
D. Sanitary Sewer Improvements
1. The developer shall identify and abandon all existing septic systems per City Standards and any other governing regulations.
2. The nearest sanitary sewer main available to serve the development is an 8” sewer main in Howell Road. The developer shall connect to this existing sewer. The developer’s engineer shall be responsible for verifying the size, location, and elevations of existing improvements. Any alternative routing of sewer service must be approved by the City Engineer and supported by appropriate calculations.
3. The developer shall install sanitary sewer mains of the size and in the locations indicated below:
a) Interior Streets: Install 8” sewer mains throughout development.
4. The developer shall dedicate a 15’ wide easement for all onsite sewer mains not located in otherwise dedicated rights-of-way, if any.
5. The developer shall install one (1) 4” sewer service house branch to each lot within the development in accordance with City Standards.
E. Water Improvements
1. The developer shall identify and abandon all existing water wells per City Standards and any other governing regulations.
2. The developer shall install water mains of the sizes and in the locations indicated below and provide an adequately looped water system. The developer’s engineer shall be responsible for verifying the size, location, and elevations of existing improvements. a) Interior Streets: Install 8” water mains throughout development. Connection shall be made to the existing water main in Howell Road.
3. The developer shall dedicate a 10’ wide easement for all onsite water mains, hydrants, blow-offs, and water meters not located in otherwise dedicated rights-of-way, if any.
4. The developer shall install a City Standard water service, size as necessary, to each lot within the development in accordance with City Standards.
TM 20-0020 Oleander Terrace Page 6 of 9
Engineering Conditions of Approval
5. The developer shall install a City Standard landscape water service, size as necessary, to each public landscape area within the development in accordance with City Standards.
6. The developer shall install one (1) water sampling station in accordance with City Standards. The location shall be determined by the City Engineer.
7. No water service connection shall be made to the City of Chowchilla Water System until a bacteriological report has been accepted by the City Engineer.
8. Fire hydrants shall be installed at locations approved by the Fire Department. Fire hydrants and curbs shall be painted as directed by the Fire Department.
F. Grading and Drainage
1. The developer shall, for construction activity prior to clearing, grading or excavation on one (1) acre or more of land area or are part of a larger common plan of development or sale, obtain a NPDES permit and implement Best Available Technology Economically Achievable and Best Conventional Pollutant Control Technology to reduce or eliminate storm water pollution. Plans for these requirements shall be included in the construction plan set and shall be submitted to and approved by the City Engineer.
2. The City of Chowchilla is not an MS4 and is regulated under the Construction General Permit Order 2009-0009-DWQ (CGP). Developer is required to comply with all requirements of the CGP, including Post-Construction Standards. Developer’s engineer shall submit calculations confirming that development will meet Post-Construction Standards with the grading plan for review by the City Engineer.
3. The developer shall install the following storm drain improvements:
a) 18” storm drain pipe in Howell Road from the existing storm drain manhole at the intersection of Howell Road and Santa Cruz Blvd. to Oleander Court. Intercept and connect existing 12” storm drain pipe to new 18” pipe.
b) Any proposed storm drain system within the development shall connect to said 18” pipe in Howell Road. Minimum storm drain pipe size within public right-of-way shall be 15”.
4. Developer’s engineer shall prepare hydrology and hydraulic calculations (H&H) for any proposed storm drain system and submit with the grading plan for review and approval by the City Engineer.
5. Grade differentials between lots and adjacent properties shall be adequately shown on the grading plan and shall be treated in a manner in conformance with City Standards Any retaining walls required 12” or higher shall be masonry or concrete construction and any retaining walls required less than 12” may be wood, masonry, or concrete construction. All retaining walls shall be designed by a registered civil engineer.
6. The developer shall construct any improvements required by Chowchilla Water District to mitigate potential seepage from the Ash Bypass Canal into Lots 15 through 17. Mitigation measure(s) shall be designed by a Geotechnical Engineer.
TM 20-0020 Oleander Terrace Page 7 of 9
Engineering Conditions of Approval
7. Prior to the approval of grading plan, approvals and permits from the San Joaquin Valley Air Pollution Control District shall be obtained. The Project shall comply with all rules, regulations and conditions of approval imposed by the District.
8. The developer shall maintain a program of dust control to prevent air pollution as well as discomfort or damage to adjacent and surrounding properties. The developer shall follow all requirements and recommendations made by the San Joaquin Valley Air Pollution Control District for dust and emission reduction.
G. Landscaping and Irrigation
1. The developer, as a portion of the required development improvements, shall provide landscaping and irrigation as required herein. The landscaping and irrigation shall be installed in public right-of-way and all other areas reserved for landscaping. Plans for the required landscaping and irrigation systems shall be prepared by an appropriately qualified professional and conform to the City of Chowchilla Standard Drawings and Specifications and the California Model Water Efficiency Ordinance. Public landscaping and irrigation shall be installed in the following locations:
a) North side of Howell Road within limits of development.
2. All landscape improvements shall be installed and accepted for maintenance by the City prior to issuance of 50% of the development’s building permits.
3. The property owner shall request annexation to the City’s Landscaping and Lighting Maintenance District (LLMD). The property owner acknowledges and agrees that such request serves as a petition pursuant to California State Proposition 218 and no further election will be required for the establishment of the initial assessment. The assessment for each lot must be obtained from the City for the tax year following the recordation of the final map. The property owner shall consent to the first-year assessment and annual increases per the provisions of the LLMD. The property owner/developer shall notify all potential lot buyers before they actually purchase a lot that this tract is a part of a LLMD.
Said notification shall be in a manner approved by the City. The property owner/developer shall supply all necessary assessment diagrams and other pertinent materials for the LLMD annually until the entire tract is built out or for three years after annexation to the district, whichever is longer.
4. The developer shall contact and address all requirements of the Chowchilla Water District (CWD). This may include, but not be limited to, dedicating easements, piping or relocating any existing CWD canals or ditches, replacing any existing irrigation piping, concrete lining or improving any existing canals, construction or reconstruction of any canals, culverts, and bridge crossings. Plans for these requirements and improvements shall be included in the previously required set of construction plans and submitted to and approved by CWD prior to the release of any development permits or recording of the final map. If a CWD or private irrigation line is to be abandoned, the developer shall provide waivers from all downstream users.
5. The developer shall indicate on construction drawings the depth, location and type of material of any existing CWD irrigation line along the proposed or existing street rightsof-way or onsite. Any existing canals or ditches shall be piped. The material of the TM 20-0020 Oleander Terrace Page 8 of 9
Engineering Conditions of Approval
existing pipe shall be upgraded to the proper class of rubber gasket pipe at all locations unless otherwise approved by the City Engineer.
6. All existing onsite agricultural irrigation systems either onsite or within public rights-ofway, whether CWD or privately owned shall be identified prior to any construction activity on the site. Service to all downstream users of irrigation water shall be maintained at all times through preservation of existing facilities or, if the existing facilities are required to be relocated, the relocation and replacement of the existing facilities. It is the intent that downstream users not bear any burden as a result of the development. Therefore, the developer shall bear all costs related to modification, relocation, or repair of any existing irrigation facilities resulting from or necessitated by the development. The developer shall identify on the construction plans all existing irrigations systems and their disposition (abandonment, repair, relocation, and or piping) for approval by the City Engineer. The developer shall consult with the CWD for any additional requirements for lines to be abandoned, relocated, or piped. The developer shall provide waivers from all users in order to abandon or modify any irrigation systems or for any service interruptions resulting from development activities.
H. Miscellaneous
1. It shall be the responsibility of the developer to remove all existing structures, trees, shrubs, etc., that are within or encroaching on existing or proposed rights-of-way or easements. Existing street improvements shall be preserved, at the discretion of the City Engineer.
2. The developer shall provide clean-up, street sweeping and dust control during the construction of the development to the satisfaction of the City Engineer and Public Works Director. A deposit of $5,000.00 shall be submitted to the City to guarantee compliance.
At any time, developer is deemed to be non-compliant by the City Engineer or Public Works Director, the City may draw from said deposit to pay for necessary activities to bring the site into compliance.
3. The developer shall install monuments at all section corners, quarter section corners, all street centerline intersection points, angle points, and beginning of curves and end of curves on streets adjacent to or within the development. Any existing section corner or property corner monuments damaged or destroyed by the development shall be reset to the satisfaction of the City Engineer. A licensed land surveyor or civil engineer licensed to perform land surveying shall certify the placement of all required monumentation prior to final acceptance
4. Within five days after the final setting of all monuments has been completed, the engineer or surveyor shall give written notice to the City Engineer that the final monuments have been set. Upon payment to the engineer or surveyor for setting the final monuments, the developer shall present to the City Engineer evidence of the payment and receipt thereof by the engineer or surveyor.
5. The developer shall install concrete masonry block walls in accordance with City Standards, with a minimum height of 6 feet, and of a design and color approved by the City of Chowchilla Planning Department at the following locations:
a) North side of Howell Road along the sideyards of Lot 1 and 28.
TM 20-0020 Oleander Terrace Page 9 of 9
Engineering Conditions of Approval
Masonry block walls that retain more than 8” shall be designed by a registered civil engineer.
6. A deferment, modification, or waiver of any engineering conditions will require the express written approval of the City Engineer.
7. The conditions given herein are for the entire development. Additional requirements for individual phases may be necessary pending review by the City Engineer.
EXHIBIT C
SUBDIVISION MAP, SUBDIVISION NO. 21-0009, OLEANDER TERRACE Phone (209) 722-3200 Fax (209) 722-3254
405 W. 19th Street P.O. Box 349 Merced, CA 95340
Job No. F.B. Pg.
E N G I N E E R I N G & S U R V E Y I N G
GOLDEN VALLEY
20187 166 44-52
_______________________________________
___________________
________________________________________________
_________________
_____________________________
______ __________________________ _________
_______ ________
______________________
___________________________
____________
________________, __________________________________________, ________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ _________________________________________
__________________________________ _____________________________ ________ _____________________ ____
_______
_______________ ___________________________________________________ ____________________________________________________________ , _____________________,
______________________________________________________________ ·
·
·
·
5002 SQ.FT.±
LOT 25
12738 SQ.FT.±
LOT 15
5550 SQ.FT.±
LOT 21
5002 SQ.FT.±
LOT 24
5002 SQ.FT.±
LOT 27
5002 SQ.FT.±
LOT 26
11085 SQ.FT.±
LOT 16
5938 SQ.FT.±
LOT 1
5175 SQ.FT.±
LOT 14
5082 SQ.FT.±
LOT 13
5028 SQ.FT.±
LOT 12
5029 SQ.FT.±
LOT 11
5029 SQ.FT.±
LOT 10
5029 SQ.FT.±
LOT 9
5029 SQ.FT.±
LOT 8
5029 SQ.FT.±
LOT 7
5029 SQ.FT.±
LOT 6
5029 SQ.FT.±
LOT 5
5029 SQ.FT.±
LOT 4
5029 SQ.FT.±
LOT 3
5029 SQ.FT.±
LOT 2
6538 SQ.FT.±
LOT 17
5021 SQ.FT.±
LOT 18
5001 SQ.FT.±
LOT 19
5550 SQ.FT.±
LOT 20
5534 SQ.FT.±
LOT 28
5002 SQ.FT.±
LOT 22
5002 SQ.FT.±
LOT 23 Phone (209) 722-3200 Fax (209) 722-3254 405 W. 19th Street P.O. Box 349 Merced, CA 95340 Job No. F.B. Pg. E N G I N E E R I N G & S U R V E Y I N G GOLDEN VALLEY 20187 166 44-52 GROSS
5612 SQ.FT.± NET
GROSS
8706 SQ.FT.± NET
GROSS
5376 SQ.FT.± NET
‘
REPORT TO THE CITY COUNCIL
Item 6.5
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: January 25, 2022
AGENDA SECTION: New Business
SUBJECT: Informational Item – Excel Project Management Program (PMP) Update PREPARED BY: Stacy Weaver, Deputy City Clerk / Secretary II ATTACHMENTS: Excel Project Management Program City Council Departmental Spreadsheets
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational item only.
BACKGROUND:
City Council has requested that staff bring back the Project Management Program (PMP) reports on a quarterly basis for follow up and review. Below you will find a quick review of items that are on-going, in progress, or on hold. The last report was brought to the Council on October 26, 2021. Currently there are 18 items in progress, 13 ongoing, 6 projects on hold, and 13 completed items.
City Staff reviewed the city’s agendas, minutes, and memorandums from October 1, 2021 to December 31, 2021. Also, staff, reviewed the weekly activities report since October 2021 onward to provide updates to items that have been brought before Council. Between October and the end of December there were 7 scheduled Council Meetings. Of those 7 Council Meetings 1 of those meetings were a Special Council Meetings. Staff submitted 22 Consent Items, 4 Public Hearings, 1 Deferred Business, 13 New Business Items and 5 Presentation/Workshop items to council to approve or provide direction between October to December time frame. Since last PMP update there were 13 completed projects within this time frame.
The items are listed below for quick reference.
It was requested to have staff bring back the “Rancho Calera” project to report out on a quarterly basis since the developer is ready to move forward with the project with a new design layout.
In Progress: (Highlighted in Green)
1. Robertson Blvd Beautification Project – Working with Y&H a. Robertson Blvd SR 233 Maintenance Agreement – Contract Signed with Caltrans b. Beautify Chowchilla Volunteer Committee – Mayor’s Volunteer Award to Melissa Esquivel
2. Financial Software – Currently working with Tyler
3. Expansion of Fire Station – Agreement with Diede Construction Company
4. Strategic Planning Workshop was completed and staff is in the process of reviewing.
5. Security Fencing for Police Department
6. Project Sunset [Auto Zone]
7. Local Roadway Safety Plan (LRSP) Consultant TJKM
8. Districting - Next Public Meeting to begin Map drafting January 2022
9. CFD – Greenhills
10. Oleander Terrace Development
11. CUP No. 20-0008 Automotive Repair Shop
12. Humboldt Storm Drainage & Street Reconstruction Project
13. Transient Ag Use at Airport
14. 2020 CalHOME Application
15. CV2 & CV3 CDBG Coronavirus Aid Small Business Loan Program
16. Rancho Calera – Brought back to a quarterly reporting as developer is ready to move forward
17. Proposition 68 Grant Program Funds.
18. Well Installation – Pheasant Run, LLC
On Going Projects: (Highlighted in Blue)
1. COVID – 19 (All Department)
2. Public Works Open Until Fill Positions:
a. Until Filled Positions
i. Specialized Service Maintenance Worker I & II (ONE P/T) ii. Wastewater System Supervisor (ONE F/T)
iii. Utility System Supervisor (ONE F/T)
b. Continuous Positions
i. Police Officer I & II (THREE F/T)
ii. CSO/Dispatcher (ONE P/T, ONE F/T)
iii. Transit Driver/Dispatcher (ONE P/T)
3. High Speed Rail (HSR)
4. Fairmead WWTP Project
5. SR 99 / SR 233 Interchange – Cooperative Agreement No. 06-1724
6. Former Library Building Status
7. Madera County Fire Station – Madera County are currently looking outside City limits.
8. Storm Drainage Improvements - Phase I
a. Kings Ave Storm Drain (See Progress Item No. 13)
b. Sonoma Storm Drainage Improvement
9. Measure N Public Safety Sale Tax Committee Meetings
10. Chowchilla Excel PMP Updates
11. Mid Valley Disposal Updates
12. 2021 CDBG Block Grant for Public Works Projects
a. ADA Sidewalk Improvements
b. Kings Ave Storm Drain Project
13. Website Re-Design
Projects on Hold: (Highlighted in Yellow)
1. Ad Hoc Zoning Ordinance Update
2. Lease Financing with Enterprise Fleet Management for PD Vehicles
3. Airport Improvement Plans (AIP) Project List
4. Shipping Container Ordinance Update (Community Development / City Clerk’s Office)
5. Boat Races. Looking into possible future events
6. Ad Hoc – WWTP Committee (We are waiting to see if the state approves the Fairmead Consolidation Project. If yes, then we no longer need this committee Completed Project: (Highlighted in Orange)
1. ARPA Funds Towards Construction of a New Well & Water Storage Tank
2. Quarterly Fee Waiver Report
3. American Legion VFW Placement of Service Medallions
4. Human Resources – Finance Director Hired Start Date 01/03/2022
5. 2022 City Council, Committee and Commission Meeting Calendar
6. City Council Reorganization & Election of Mayor and Pro Tem
7. City Council Appointments to Collaborative Agencies
8. Amending FY 2021/22 Budget Including Two Additional Infrastructure Investments
9. Special Tax Annual Report for CFD No. 2006-1; Improvement area 1, Special Tax Bond 2007
10. LFT Amending Allocations FY 2020/21
11. Certain Impact Fees, adopting the report and findings AB 1600
12. City’s Re-Branding Logo Update
13. Compensation and Classification Study
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
On Going Council Meeting 11/10/2015 High Speed Rail
Wkly Activities
Report September 26 - October 2, 2021
Cancelled our monthly meeting but spoke to them and
verified that the request for out settlement agreement
amount has been processed. They stated it is in their budget division for review and approval.
On Going
On Hold Council Meeting 12/10/2019 AD HOC - WWTP
On Going Council Special Meeting 3/16/2020 (COVID-19) COVID - 19 Wkly Activities
Report September 26 - October 2, 2021
Governor made an order that all kids in school grade K-12 will have to be vaccinated. Once approved for full approval.
Cases are constant but still high. County testing site is being moved to Faith Hall. State order for extended COVID sick leave expired 9/30. We had issued an executive order in January to extend the program ourselves prior to the State entering it. This will stay in effect until I bring a resolution to eliminate that extension. Looking to continue to the end of the calendar year since we are still having cases and case rates are still high.
Wkly Activities
Report October 3 - October 9, 2021
Cases are constant but still high. FLU and COVID Shots will be available every Thursday in October from 9-12 at Dollar General
Council Meeting 10/12/2021
New Business
6.2 General (Verbal) Update regarding the State of Emergency and COVID-19; Direction and/or Action (Pruett)
Wkly Activities
Report October 10 - October 16, 2021
Flu vaccines will be given at the same location as COVID vaccines in October. Every Thursday at Dollar General from 9-
12. We did have a case with an employee.
Wkly Activities
Report October 17 - October 23, 2021
Nothing of significance to update
Wkly Activities
Report October 24 - October 30, 2021
FDA approved vaccine for ages 5 to 11. On an emergency use approval. Won't be mandated until full approval is granted.
City Administrator
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Council Meeting 10/26/2021
New Business 6.4 General (Verbal) Update Regarding the State of Emergency and COVID-19; Direction and Action (Pruett)
Wkly Activities
Report October 31 - November 13, 2021
Nothing of significance to update.
Council Meeting 11/09/2021
New Business 6.4 General (Verbal) Update Regarding the State of Emergency and COVID-19; Direction and/or Action.
Wkly Activities
Report November 14 - November 20, 2021
Nothing of significance to update.
Council Meeting 12/14/2021
New Business 6.3 General (Verbal) Update Regarding the State of Emergency and COVID-19; Direction and Action (Pruett)
On Going
On Going Council Meeting 07/28/2020 Excel PMP Spreadsheet Council Meeting 10/26/2021
New Business 6.3 Informational Item - Excel Project Management Program (PMP) Quarterly Review (Pruett)
On Going
In Progress Council Meeting 11/10/2020 Project Sunset [AutoZone] Wkly Activities
Report September 26 - October 2, 2021
We will brining an agenda item to the 10/26/2021 council meeting. Thought it would be on the 10/12 meeting but it got pushed out to the 10/26 meeting.
Wkly Activities
Report October 3 - October 9, 2021
Had a meeting with the Mullis team and discussed the
Resolution we will be brining to the 10/26 Council meeting.
Wkly Activities
Report October 10 - October 16, 2021
The project continues to move forward and we are
anticipating them to submit an application in January. Had a meeting with their team to discuss next steps. Might be able to release the name of the company in December.
Wkly Activities
Report October 17 - October 30, 2021
We anticipate an application for a site plan review to be submitted in January or February. The Jullis team has
indicated that the company could be revealed in December.
Wkly Activities
Report November 7 - November 20, 2021
We anticipate an application for a site plan review to be submitted in January or February. Had a meeting with the Mullis team to discuss the timing and format of revealing who the company is. Tentative date of 12/13/21 for this to
happen.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report November 21 - December 11, 2021 Tentative plan is to have virtual meetings with Council on Thursday 12/17 and a press release the same day.
FOR IMMEDIATE RELEASE
The City of Chowchilla Celebrates a Major
Announcement of a New Distribution Center.
Chowchilla, CA, December 16, 2021 – AutoZone
Wkly Activities
Report December 12 - December 18, 2021 (Admin & Community Development) Autozone announced publicly that they are the company. This was able to be announced at the State of the County. Had multiple virtual meetings with the Mullis team to discuss the announcement and the press release. Mark and I had an interview with Channel
30. Wkly Activities
Report December 19 - December 25, 2021 (Admin & Comm Dev) AutoZone will be trying to get a site plan application submitted ASAP. We will then file a Notice of Exemption for the project and have to wait the 35 days waiting period once files. This will be the time period for anyone to challenge the project/CEQA process.
Staff received the Site Plan Review and Building Permit Applications from the engineering firm working for the
Project Sunset Team.
Wkly Activities
Report December 26 - January 1, 2022
AutoZone was not able to submit the site plan review yet.
Completed Council Meeting 10/26/2021 Quarterly Fee Waiver Report Consent 3.3 Consideration and Approval of a Quarterly Fee Waiver Report (Pruett) Motion by Council Member Ahmed, Seconded by Council Member Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
Council Meeting 11/09/2021 American Legion (VFW)
New Business
6.1 Discussion and/or Direction regarding a request from the American Legion to Place Military Service Medallions above the Barragan Stage Located at Veterans Memorial Park (Pruett)
Motion by Mayer Palmer, Seconded by Council Member Ahmed to approve the request from the American Legion to Place Military Service Medallions above the Barragan Stage located at Veterans Memorial Park. Motion passed unanimously by roll call vote.
ACTION: Approved PW Staff to coordinate with the
American Legion for placement.
On Going Council Meeting 12/08/2015 Human Resources
Status Update
On Going Open - Enrollment begins December 1,
2021. Have not received any word yet on any rate
changes.
Wkly Activities
Report October 3 - October 9, 2021 (Public Works)
Completed interviews for the janitorial and facilities
maintenance positions. Submitted recommendations to HR
to begin the hiring process.
City Clerk
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report October 17 - October 23, 2021
After the recent interviews for various positions in Public Works, had Ms. Weaver send out Conditional Job Offers to fill the following positions: Parks & Facilities Worker I, Parks & Facilities Worker II, Specialized Service Maintenance Worker I (P/T) and Streets Construction Worker III.
Received notice from our insurance broker that the
new rates are in for the 2022 program year for
health insurance; we will be setting up a meeting
to go over the rates and see how we compare with
other coverages.
Wkly Activities
Report October 24 - October 30, 2021
Completed on boarding for Streets & Construction Worker III. Employee Service Award Program is complete; all employees who completed 5, 10, 15, 20, 25, 30
years of service have used the online portal
provided by Terry Berr to select their longevity gift,
paid for by the City. Set up a meeting with
Insurance Broker, Gallagher, for the 2022 Health
renewal. The only rate that is increasing is Blue
Shield. Last years rate increase for BS was about
3%; this year is about 9%. Dental and Vision rate
are a poss. for 2022, no change.
Wkly Activities
Report
Setting up the Insurance Committee meeting to go over the rate increase in Blue Shield, plus other potential options we could bring to the table.
(Administration) Met with our Health Insurance
Company. Dental and Vision have no increase both
Health has a 9% increase.
Wkly Activities
Report November 7 - November 13, 2021
Insurance Committee meeting set for 11/22 to go over the Blue Shield rate increase and option for the 2022 Program Year.
Moving things along with the Annual Employee
Service Awards Luncheon, date set for 12/15;
S.Wisener setting up the ambiance and catering
while the Clerks Office receive the employee's
orders that will be presented to them.
Wkly Activities
Report November 14 - November 20, 2021
3 New Public Works employees started on Tuesday, 11/16; Parks & Facilities Worker I & III and a part time Specialized Service Maintenance Worker
Wkly Activities
Report December 5 - December 11, 2021
Managing a 99% remote open enrollment for the 2022
benefits renewal program year.
CalOpps - 4 Positions open until filled: Streets &
Construction Worker I & II; Part-Time Specialized
Service Maintenance Worker I & II; Wastewater
System Supervisor; Utility System Supervisor. 3
Positions continuously open: Transit
Driver/Dispatcher; Community Service
Officer/Dispatcher; Police Office I/II.
On Going
Completed Council Meeting 8/2/2018 Human Resource Comp & Class Wkly Activities
Report October 10 - October 16, 2021
Forward data sheets to Rod for review from the comp/class study
Wkly Activities
Report October 24, October 30, 2021
Set up a meeting between CPS-HR, our comp/class vendor, Rod and myself to review
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report October 31 - November 6, 2021
Comp & Class project completed. Reviewed the data sheets with the vendor; had some questions answered an learned that when an agency creates customized job descriptions, it makes it harder if not impossible to compare (Apples to Apples) wages with other agencies.
(Administration) Met with the firm who is doing
our Compensation and Classification study. It is
complete and we reviewed the final results.
Wkly Activities
Report November 7 - November 12, 2021
Will release the Comp and Class data sheets to Associations and Department Heads Soon.
Wkly Activities
Report November 21 - November 27, 2021
Met with the insurance committee to go over the proposed increases and plans. Health insurance is a 9% increase while vision and dental had no increases.
Wkly Activities
Report November 28 - December 4, 2021
Emailed the Compensation datasheet to the Employee
Associations and Department Heads for review.
Wkly Activities
Report December 12 - December 18, 2021
After sharing the data sheets from the recently completed comp & class study with the various employee Associations, the employee representative requested a meeting to go over the information.
Completed
On Going Council Meeting 7/24/2018 Measure N - Public Safety Sales Tax Council Meeting 11/09/2021
New Business 6.2. Consideration and Adoption of a City Council Resolution *77- 21) approving a budget amendment for FY 2021/2022 to Measure N Fund to include the purchase of a truck for code enforcement and give approval for the Chief of Police to accept up to $55,000.00 from the Community Corrections Partnership to pay for the truck. (Pruett)
Motion by Mayor Pro Tem Barragan, Seconded by
Council Member Smith to Approve City Council
Resolution (77-21), approving a budget
amendment for FY 2021/22 to Measure N Fund to
include the purchase of a truck for code
enforcement and give approval for the Chief of
Police to accept up to $55,000.00 from the
Community Corrections Partnership to pay for the
Truck. Motion passed unanimously by roll call
vote
On Going
Completed Council Meeting 4/09/2019 Human Resources - Finance Director Wkly Activities
Report September 26 - October 16, 2021 (Administration) We received 4 applications. Will review and schedule
interviews in the next couple of weeks. Next set of interviews scheduled 10/28/2021 Wkly Activities
Report October 17 - October 23, 2021 Scheduled Interviews 10/28/2021 - 4 of them Wkly Activities
Report October 24 - October 30, 2021
Held 1st round of interviews. Four scheduled and
three showed up. Will look to have 2nd
interview/s next week or the following week.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report October 31 - November 6, 2021
Set up second interview with the finance Director candidate; had staff send out "no" letters to the rest.
Have a 2nd interview scheduled for next week for
one of the applicants.
Wkly Activities
Report November 7 - November 20, 2021 (Administration)
Have made an offer to an applicant and are awaiting their acceptance. They have made a verbal acceptance. Tentative date of 12/13 to start.
Wkly Activities
Report November 14 - November 20, 2021
Prepared and sent a Conditional Job Offer Letter to our Finance Director pick who, if accepted, will officially be part of our team on January 3, 2022.
Wkly Activities
Report November 21 - December 4, 2021
The applicant accepted the offer and will be going through background check soon. She is to start on 1/3/2022
Completed
On Hold Council Meeting 8/27/2019 Town Hall - Shipping Containers On Going STATE OF EMERGENCY COVID-19
Wkly Activities
Report September 26 - October 2, 2021
On September 30, 2021, the Supplemental Paid Sick Leave expired. This was the same 80-hours of COVID leave used to cover time off from work due to COVID testing, being ill from COVID, or caring for a family member who was infected with COVID. The Governor did not extend this leave; however, the City will continue this leave for employees who have not yet used their allotted hours.
Council Meeting 09/28/2021 [SPECIAL]
New Business
6.0 Consideration and Adoption of a City Council Resolution No. 73-21. Authorizing the City Administrator to Implement Teleconference Public Meetings Pursuant to Assembly Bill 361 (Attorney)
Motion by Council Member Smith, Seconded by Mayor
Palmer to approve City Council Resolution No. 73-21,
authorizing the City Administrator to implement
teleconferenced public meetings pursuant to Assembly
Bill 361. Motion passed unanimously by roll call vote.
Council Meeting 10/26/2021
Consent
3.4 Consideration and Adoption of a City Council Resolution Authorizing Continued Use of Remote Teleconferencing
Provisions Pursuant to AB 361 and Government Code Section 54953 (Attorney)
Motion by Council Member Ahmed, Seconded by
Council Member Smith to approve the consent calendar
as presented. Motion passed unanimously by roll call
vote. Approved as City Council Resolution No. 74-21.
Council Meeting 11/23/2021
Consent
3.3 Consideration and Approval of a City Council Resolution Authorizing Continued Use of Remote Teleconferencing
Provision (AB 361 and Government Code Section 54953)
McClendon
Motion by Council Member Smith, Seconded by Mayor
Palmer to approve the consent calendar as presented.
Motion passed unanimously by roll call vote.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Council Meeting 12/14/2021
Consent
3.6 Consideration and Approval of a City Council Resolution Authorizing Continued Use of Remote Teleconferencing
Provisions (AB 361 and Government Code Section 54953)
McClendon
Motion by Mayor Pro Tem Barragan, Seconded by
Mayor Palmer to Approve the Consent Calendar as
Presented. Motion passed unanimously by roll call
vote.
Safety Committee Continually updating IIPP/COVID per
OSHA Requirements.
On Going
In Progress Council Meeting 01/26/2021 Districting (Elections) Status Update Next Public Meeting to begin map drafting to be held in January 2022
In Progress
Council Meeting 12/14/2021 End of Year Re-Organization for 2022 Session Consent
3.5 Consideration and Approval of the 2022 City Council, Committee and Commission Meeting Calendar
Motion by Mayor Pro Tem Barragan, Seconded by mayor Palmer to approve the consent calendar as presented. Motion passed unanimously by roll call vote.
New Business 6.1 City Council Reorganization - Election of the Mayor and Mayor Pro Tem (McClendon) John Chavez is the New Mayor and Ray Barragan is the Mayor Pro Tem.
New Business 6.2 Consideration of Council Member Appointments Made by the Mayor to Collaborative Agencies (McClendon)
Appointments are reflected in the chart.
On Hold Council Meeting 10/10/2017 On Hold - AD HOC Zoning Ordinance On Hold Council Special Meeting 8/12/2019 (SHIPPING CONTAINERS) Shipping Containers - Ordinance Update In Progress City Council Meeting 04/13/2021 Oleander Terrace Wkly Activities
Report September 26, 2021 - October 2, 2021 (Public Works) Due to the developer not executing their dust control measures, staff used the street sweeper on the Oleander/Howell area a couple of times throughout the week.
Wkly Activities
Report October 3 - October 9, 2021
Worked on the Subdivision Agreement for Oleander Terrace. Staff reached out to our legal and engineering staff to ensure the agreement was moving forward.
Community Development
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report October 17 - October 23, 2021
Staff notified the developer or Oleander Terrace the City is awaiting a construction schedules before the City can schedule the Final Map application and Subdivision Agreement for Council Consideration. Additionally, staff is waiting on the developer to make two adjustments to the Traffic Control Plan. Once the Traffic Control Plan is resubmitted with the additional text, staff can issue the encroachment permits.
Wkly Activities
Report December 5 - December 25, 2021
Staff worked with the developer for Oleander Terrace. The developer had his survey crew staking the property this week.
Additionally, staff worked with the developer to submit the remaining documentation to final the map.
In Progress
In Progress Council Meeting 06/29/2021 CUP NO. 20-0008
Council Meeting 11/09/2021
Public Hearing
4.2 Continued Public Hearing - Consideration and Adoption of the City Council Resolution to Revoke Conditional Use Permit No. 20- 0008 Granted on June 17, 2020, for an Automotive Repair Shop located at 235 Robertson Boulevard (APN 002-051-010)
ACTION: Public Hearing for this time continued to April 12, 2022. Motion by Council Member Barragan,
Seconded by Mayor Palmer to continue this public
hearing to April 12, 2022. Motion passed with Council
Member Chavez voting "no".
In Progress
NOTES: Cal Grants Received
2019 CalHOME Application was un-successful
2020 CalHOME: 2020-CalHOME-16121
2020 CDBG EcDev Competitive Grant: 20-CDBG-12078 - $500k 2021 CDBG EcDev Competitive Grant: Awaiting Response from HCD 2018 HOME: 18-HOME-12587 - $500k
2019 HOME: 19-HOME-14964 - $500k * Received Standard Agreement In Progress Council Meeting 08/10/2021 2020 CalHOME Application In Progress Council Meeting 09/14/2021 CV2 & CV3
Wkly Activities
Report September 26 - October 2, 2021 Staff process the HCD CV 2 & 3 grant agreement and uploaded into HCD's eCivic Program
In Progress Planning Commission Meeting
03/30/2011
s Requested Added Back In. The Developer is ready to move forwar Rancho Calera Wkly Activities
Report September 26 - October 2, 2021 (Administration)
Staff attended weekly Rancho Calera meeting. Will be brining to the planning commission in November and to Council in December CD - Continued to work with staff regarding the Rancho
Calera project. The language within the Specific Plan
and Development Agreement has been completed and
the Tentative Map Design is in a working draft form.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report October 3 - October 9, 2021 (Administration)
Staff attended weekly Rancho Calera meeting. Will be brining to the planning commission in November and to Council in December Wkly Activities
Report October 10 - October 16, 2021 (Administration)
Staff attended weekly Rancho Calera meeting - will be holding a public workshop next work
CD - Staff organized and published the upcoming
Community Workshop for the Rancho Calera Project.
The Community workshop is scheduled for the week of
October 18th.
Wkly Activities
Report October 17 - October 23, 2021
Hosted the Rancho Calera community workshop. The workshop was well attended with the project was positively received by those in attendance. Some of the main topics discussed were Police and Fire Services, water availability, traffic mitigation, and affordable housing.
(Administration) We held a public workshop. The
Pembrook team was there. It was a very good turnout
from the public and they were very engaged in
questions. Biggest issue was water for the project.
Wkly Activities
Report October 24 - October 30, 2021
(Administration) Attended a weekly meeting with staff
and Pembrook team. Will be in front of the Planning
Commission on 11/30. We be to Council December 7th -
Special Meeting and 2nd meeting on the regular
meeting on December 14th.
Wkly Activities
Report October 31 - November 6, 2021 (Public Works) Attended Rancho Calero Meeting Wkly Activities
Report November 7 - November 20, 2021 (Administration)
Will be in front of the Planning Commission on 11/30. Will be to Council December 7th, Special Meeting. Could be moved to the 8th or the 9th since the majority of Council will not be present on the 7th but could remote in. 2nd Meeting on the regular meeting on December 14th. Clerks office submitted a public hearing notice to the Madera Tribune for publication for the Rancho Calera Public Hearing for the Planning Commission's 11/30 meeting.
Staff was able to process and ensure the Rancho Calera
Public Hearing notice was sent to the Madera Tribune.
The notice is scheduled to be published in the
November 17, 2021 press run. Additionally, staff will be sending the project notice to neighboring properties
located within 300 feet of the project.
Wkly Activities
Report November 21 - December 11, 2021 (Administrator)
Had our normal weekly meeting. Planning Commission approved the project. Will go to Council December 9th - Special Meeting. 2nd Reading of the Ordinance on the regular meeting on December 14th.
Staff drafted the Rancho Calera staff report for the
Planning Commission consideration.
Council Meeting 12/09/2021 SPECIAL MEETING
Public Hearing
4.1 Rancho Calera - General Plan Amendment NO. 19-0003, Specific Plan Amendment No. 19-0003, Zoning Map Amendment No. 19-0011, Tentative Subdivision Map No. 21-0010,
Development Agreement, Mitigated Negative Declaration, and Mitigation Monitoring and Report Program (Hamilton)
Action: First Reading of the Ordinance waived; second
reading set for December 14. All Resolutions passed by
roll call vote.
Motion by Mayor Pro Tem Barragan, Seconded by
Council Member Smith, to approve City Council
Resolution No. 79-21, approving the Mitigated Negative
Declaration and Mitigation Monitoring and Reporting
Program for the Specific Plan Amendment. Motion
passed with Council Member Chavez absent.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Motion by Mayor Pro Tem Barragan, Seconded by
Council Member Smith to approve City Council
Resolution No. 80-21, Approving General Plan
Amendment No. 19-0003 for the Rancho Calera Specific
Plan Project. Motion passed by roll call vote with
Council Member Chavez absent.
Motion by Mayor Pro Tem Barragan, Seconded by
Council member Smith to approve City Council
Resolution No. 81-21, approving Specific Plan
Amendment No. 19-0003 for the Rancho Calera Specific
Plan Project. Motion passed by roll call vote.
Motion by Mayor Pro Tem Barragan, Seconded by
Council Member Smith to Waive the First Reading of an
Ordinance Amending the City of Chowchilla Zoning Map
to reflect the Amended Rancho Calera Specific Plan
Zoning Designation No. 19-0011 and to Add the Specific
Plan Overlay to the project area. Motion passed by roll call vote with Chowchilla Member Chavez Absent.
Motion by Mayor Pro Tem Barragan, Seconded by
Council member Smith to Approve City Council
Resolution No. 81-21, approving the Development
Agreement for the Rancho Calera Specific Plan
Motion by Mayor Pro Tem Barragan, Seconded by d j i d b ll ll Council member Smith to Approve City Council
Resolution No. 83-21, approving Tentative Subdivision
Map No. 21-0010 along with the Conditions set forth in
this Resolution. Motion passed.
Council Meeting 12/14/2021
Consent
3.9 Second Reading with the Option to Waive the Second Reading and Adoption of an Ordinance Approving Zoning Map Amendment No. 19-0011 (Hamilton)
Motion by Mayor Pro Tem Barragan, Seconded by
Mayor Palmer to approve the consent calendar as
presented. Motion passed unanimously by roll call
vote.
Wkly Activities
Report December 12 - December 18, 2021 Had the 2nd reading and the tentative map and Specific Plan were approved.
In Progress
Community Engagement
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
In Progress Council 2/25/2020 Strategic Planning Workshop On Going COVID -19 & Updates
In Progress City Council 08/10/2021 CITY'S LOGO
On Going City Council 10/12/2021 Web Site Re-Design
Workshop
1.2 Workshop: City of Chowchilla Branding Update - Direction and/o Itwas the consensus of the City Council to move forward with the red color scheme for rebranding of the City, including uniform logos.
Wkly Activities
Report November 21 - December 11, 2021
Web site redesign (Civic Plus). Civic Plus Website Training - 1 hour training sessions
Wkly Activities
Report December 12 - January 1, 2022
Continued working on Web Site Redesign. Submitted design requirements for new website including, photos, colors, new logo etc.
In Progress Council Meeting 01/12/2021 CFD - GREENHILLS Wkly Activities
Report September 26 - October 2, 2021
Continued to work on gathering information from all the departments for the Fiscal Impact Analysis and DIF study for the refunding of the CFD. Had a meeting to go over the draft Fiscal Impact Analysis
Wkly Activities
Report October 3 - October 16, 2021
Continued to work on gathering information from all the departments for the Fiscal Impact Analysis and DIF study for the refunding of the CFD.
Wkly Activities
Report October 31 - November 22, 2021
Continued work on gathering information from all the
departments for the e Fiscal Impact Analysis and DIF study for the refunding of the CFD.
Wkly Activities
Report November 21 - November 27, 2021
Continued to work on gathering information from all
departments for the Fiscal Impact Analysis and DIF study for the refunding of the CFD. Having a meeting schedule for 11/30 to go over the Fiscal Impact Analysis
Wkly Activities
Report November 28 - December 4, 2021
Continue to work on gathering information from all
departments for the Fiscal Impact Analysis and DIF study for the refunding of the CFD. Had a meeting to go over the Fiscal Impact Analysis. Assessments are coming out a little high still and we are going to look into it more. Looking to do a
services only CFD
Finance Department
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report December 12 - December 18, 2021
Continued to work on gathering information from all the departments for the Fiscal Impact Analysis and DIF study for the refunding of the CFD. Had another meeting to go over the Fiscal Impact Analysis - looking to do a services only CFD for infill developments. Time to also bring in our
underwriters (Brandis Tallman) and Bond Advisor (Wulff
Hansen) to see what the bond market looks like. Scheduled a meeting in January. Need to know what kind of bonding
authority we want to or can lease in the CFD.
Wkly Activities
Report December 19 - December 25, 2021
Continued to work on gathering information from all the departments for the Fiscal Impact Analysis and DIF study for the refunding the CFD.
In Progress
In Progress Council Meeting 04/09/2019 Financial Software Tyler Wkly Activities
Report September 19 - October 2, 2021
Accounts Payable and Purchase Orders are being
implemented now. Anticipate going Live in September or
October with all buy payroll.
Wkly Activities
Report October 3 - October 23, 2021
Accounts Receivable, Business License and Permitting are being implemented now. Anticipate going live in October with all but payroll.
Wkly Activities
Report October 24, - October 30, 2021
Account Receivable, Business License and Permitting are being implemented now. Anticipate going live in November with all payroll - was previously supposed to be October.
Wkly Activities
Report October 31 - November 6, 2021
Accounts Receivable, Business License and Permitting are being implemented now. Anticipate going live November
with all but payroll. Was previously supposed to be October.
Wkly Activities
Report November 28 - December 11, 2021
Implementing Tyler software. Finalizing final 3 modules and payroll will run in parallel with Paychex for a couple months before being 100% on its own.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report December 5 - December 11, 2021 (Community Development) Staff continues to submit documents to the vender
implementing the Tyler software program.
Wkly Activities
Report December 12 - January 1, 2022
Finalizing final 3 Modules and payroll will run in parallel with Paychex for a couple months before being 100% on its own.
In Progress
Closed Council Meeting 10/26/2021 Amending FY 2021/22 Budget New Business
6.2 Consideration and Adoption of a City Council Resolution Amending the Fiscal Year 2021/22 City Budget to Include Two Additional Infrastructure Investments (Pruett) Motion by Mayor Pro Tem Barragan, Seconded by Mayor
Palmer to approve City Council Resolution No. 76-21,
Amending the Fiscal Year 2021/22 City Budget to include Two Additional Infrastructure Investments. Motion passed
unanimously by roll call vote.
ACTION: Approved by Council Resolution No. 76-21
Closed Council Meeting 12/14/2021
Consent
3.7 Consideration and Approval of the Special Tax Annual Report for Community Facilities District No. 2006-1, Improvement Area 1, Special Tax Bonds, Series 2007 (Dueker) Motion by Mayor Pro Tem Barragan, Seconded by Mayor
Palmer to approve the consent calendar as presented.
Motion passed unanimously by roll call vote.
Special Tax Annual Reporting to Council
Consent
3.8 Consideration of Amending the Allocation of Local Transportation Funds (LTF) for the 2020/2021 Fiscal Year and Authorizing Staff to file necessary documentation to effect these changes (Dueker)
Motion by Mayor Pro Tem Barragan, Seconded by Mayor
Palmer to approve the consent calendar as presented.
Motion passed unanimously by roll call vote.
Actions Following Approval: Sign and return to
Sherri Dueker in Finance to submit to MCTC for
Review.
Public Hearing
4.2 Consideration and Adoption of a City Council Resolution Reviewing Certain impact fee accounts, adopting the report and making certain findings related thereto AB 1600 (Dueker)
Motion by Council Member Smith, Seconded by Mayor
Palmer to Approve City Council Resolution No. 86-21,
reviewing certain impact fee accounts, adopting the report and making certain findings related thereto AB1600. Motion passed unanimously by roll call vote.
Actions Following Approval: Return to Finance
On Going Council Meeting 6/27/2017 Madera County Fire Station Fire Department
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report (Oct 11 - Oct 17, 2020 Administrator)
Staff met with County and CalFire to discuss previous
agreement to provide fire station or expansion of our fire station to the County: Supposed to provide a 2,200 sq. ft building for them, Agreement has a monetized amount for that in the contract but they want us to build the station - today's cost are exponentially higher than the monetized amount in the contract - have a meeting scheduled for
November to follow up.
Wkly Activities
Report November 8 - November 14, 2020 (Administration)
Staff meet with County regarding prior agreement to provide a fire station to the County. We were supposed to provide a roughly 2,200 sq. ft building for them. They are to leave the PD building where they currently occupy 2 bays. PD impact fess are to be used. Issue is the agreed upon costs to build that add-on/building has significantly increased since 2009.
In agreement it is $243,800 which is $102 sq. ft. Now the County says the cost is roughly $700 sq. ft = $1.5M. We are continuing to work with the County to find a resolution.
On Going
In Progress Council Meeting 2/25/2020 Fire Department Expansion Update Diede Construction and City Legal working through contract.
Wkly Activities
Report October 31 - November 6, 2021
(Public Works) Held project initiation meeting with Diede Construction, Fire Department and Building inspector to discuss the design/build of the Fire Department. As this is a building project, Fire and Building will managing moving forward with Public Works providing admin support.
In Progress
In Progress Council Meeting 09/08/2020 Security Fencing Wkly Activities
Report October 3 - October 9, 2021 (Administration)
Staff and engineer met to go over the bid results. Bids came in higher than budgeted - had to decide on any of the add alternates and how to fund the increase in cost. Split the cost increase between Measure N and the General Fund.
Public Works - Met with PD, City Administrator and City Engineer to discuss the bid results, add alternates and staff's recommend action to present Council.
City Council 10/12/2021
Police Department
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
New Business
6.1 Consideration and approval of a City Council resolution awarding the Police Department Security Fence Project to Divcon, Inc. in the amount of $1,181,925.00, Authorizing the City Administrator or Designee to execute all related documents thereto and amending the fiscal year 2021/22 City budget ACTION: Approved by Council Resolution No. 74-21.
Motion by Council Member Ahmed, seconded by Mayor
Palmer to approve City Council Resolution No. 74-21,
awarding the Police Department Security Fence Project
to Divcon, Inc. in the amount of $1,181,925.00,
Authorizing the City Administrator or designee to
execute all related documents thereto and amending
the FY 2021/22 City Budget. Motion passed with Mayor
Pro Tem Barragan absent.
Wkly Activities
Report October 24 - October 30, 2021
Held pre-construction meeting for the PD Fence Project with Yamabe and Horn, contractor and sub-contractors. (Administration) Attended a meeting with staff, consultants, Divcon and their subcontractors to discuss the PD security project. Went well and made them all
aware of the sensitivity and timing of the project.
Wkly Activities
Report October 31 - November 6, 2021
Attended Police Department Fencing Project onsite meeting with contractors and engineers to begin the project and discuss needs and expectations. Additional project management meetings throughout the weeks with Engineering, inspectors and PG&E Wkly Activities
Report November 7 - November 13, 2021 (Public Work)
Ongoing project management. Contractor performed exploratory utility borings and began prep work for the footings which will be the focus for the next couple of weeks. City staff abandoned old 2" water service at the PD that was in conflict with the new wall and "Hot Tapped" in a new service line, relocated the meter, installed the line deeper and installed a traffic rated box. Worked with PG&E to get a PG&E owned street light in the project area moved.
Initially PG&E stated removal was scheduled for March but we were able to provide enough justification to get them to move on it quickly.
Wkly Activities
Report November 14 - November 20, 2021 (Public Works)
Ongoing project management. Contractor performed trenching and prep work for the footings which will be focus for the next couple of weeks. Project still on track for completion by February 2022.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report November 21 - December 4, 2021 (Public Works)
Reached out to potential contractors again regarding the PD hot/cod water pipe replacement project. Scheduled and provided a tour of the facility to Diede Construction so they could put together an estimate. Scheduled a meeting with Divcon for Monday, 12/6/21, for a tour. Reviewed the Johnson Plumbing bid and requested a meeting to discuss.
Ongoing project management. Met with PG&E as they
halted the project due to them not notifying us of an
easement for their utility vault under after trenching
was completed. Y&H and I tried to get them to provide
an expedited approval due to their missed oversight but did not see the requested results. As a result, met with Y&H an identified a quicker path to completely remove
PG&E from the equation. The civil plan was revised to
realign the CMU wall outside of PG&E's newly identified easement rather that going through a potentially
lengthy PG&E review process. The realignment of the
wall will impact the carport structure requiring minor
adjustments. In the meantime the contractor removed
the existing buried concrete.
Wkly Activities
Report December 5 - December 11, 2021 (Public Works)
Ongoing project management. The civil plan was revised to realign the CMU wall outside of PG&E's newly identified easement. The concrete subbase was removed. Retrenching was scheduled for Thursday, 12/9/2021 but had to be postponed due to weather (rain). Will reschedule to following week.
Wkly Activities
Report December 12 - December 18, 2021 (Public Works)
Reviewed block samples with Police of Chief and selected the closed match. Remaining project, currently on hold due to wet weather events.
Wkly Activities
Report December 19 - January 1, 2022 Currently on hold due to wet weather events.
In Progress
On Going Council Meeting 3/28/2017 (SR 99/233 Interchange) ACTIONS FOLLOWING APPROVAL: Implement the direction of the City Council.
Wkly Activities
Report October 17 - October 23, 2021
The preliminary geometrics have been completed for the
subject project by the Traffic Engineering Consultants.
Submitted to Caltrans for review and comments.
Wkly Activities
Report December 12 - December 18, 2021
Conference call with MCTC to discuss potential Status surplus transportation funding and the estimated roundabouts
project funding gap. As a result of the discussion, put together a Caltrans Project Programming request for
$10,000,000 to cover the estimated gap and sent to MCTC.
MCTC will then submit to the State for review.
Public Works Department
Chowchilla Excel PMP
October 1, 2021 - December 31, 2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
On Going
On Going Council Meeting 6/27/2017 (Former Library) Structural Evaluation - Advanced Structural Design waiting for report
On-Going 6/06/2016 (Fairmead WWTP Project)
Wkly Activities
Report September 26 - October 2, 2021
Completed work on updating the City's Urban Water Mater Plan. Submitted to the State Water Resources Control Board for review and comment.
Wkly Activities
Report October 3 - October 9, 2021
Meeting with SWRCB, Division of Financial Assistance for the Urban Runoff Management Project. Due to submittal of the UWMP last week, the division's program analyst has started to prepare the full grant agreement and will submit to us once drafted.
Wkly Activities
Report October 10 - October 16, 2021 (Administration)
The Mayor and Administrator met with Senator Caballero and her staff. They agreed to provide support for the Fairmead project and help with expediting the review and approval process with the State Water Board.
Wkly Activities
Report October 24 - October 30, 2021
Conference call with Self Help Enterprises to discuss the Fairmead Sewer Consolidation Project grant application.
SWRCB is looking for additional documentation in order to complete their review of out funding application. SWRCB staff estimate that the application review will be completed in spring 2022, with the possible funding agreement
execution date in fall 2022.
Followed up with the SWRCB regarding the Urban
Water Runoff Management Project for Sonoma
Ave. The SWRCB program analyst is working to
prepared the full draft grant agreement. As an
estimation, they estimated execution no sooner
than late December.
Wkly Activities
Report October 31 - November 6, 2021
Conference call with Self Help Enterprises to discuss the Fairmead Sewer Consolidation Project grant application. Staff submitted additional documentation that the SWRCB is
looking for in order to complete their review of our funding application. SWRCB staff was looking for the agreement with HSRA, if any CEQA comments were received and a
consolidation agreement with the County. Self Help
Enterprises and staff reached out to the County for the consolidation agreements.
Wkly Activities
Report November 14 - November 20, 2021
Verified with the State that the City's construction funding application is completed. In regard to the requirement to have a cooperation agreement with the County, the State concurred with us that an agreement between the City and the County is not required for the application because the County is not the responsible sewer agency for Fairmead.
The State informed us that the application is now in review.
The current estimate from them to process an agreement is 9 - 12 months
Council Meeting 12/14/2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Public Hearing
4.1 Consideration and Adoption of a City Council Resolution approving and adopting the 2020 Urban Water Management
Plan (Rogers)
Motion by Council Member Smith, Seconded by
Mayor Palmer to approve City Council Resolution
No. 85-21, approving and adopting the 2020 Urban
Water Management Plan. Motion passed by roll
call vote with Council member Ahmed absent.
Wkly Activities
Report December 12 - December 18, 2021
Worked on and completed the submission application for the City's 2020 Urban Water Management Plan (UMWP) on the
State Water Resources Board web portal.
On Going
In Progress Council Meeting 01/22/2019 (Robertson Blvd Beautification Project) Contract Signed Wkly Activities
Report October 3 - October 9, 2021 (Administration)
Had a meeting with staff, Council Member Smith
and Payor Palmer to discuss the 20/23 Beautify
Chowchilla Event. Decide on projects and what
prep work needs to be done prior to the event.
Wkly Activities
Report October 10 - October 16, 2021
Attended conference call meeting with Caltrans to discuss the Clean California Initiative Grant. Caltrans would like to partner with the City for a project on Robertson for this grant, as it is in the State's Right-Of-Way. We discussed the Median Beautification Project, that it is in design and can be completed by the grant's deadline requirements. Caltrans is aiming to get $500,000 to $1,000,000 allocated to the City's project and to scope it as such and requested backup
information as to public engagement, designs, etc. In
addition to the median beautification project, Caltrans was notified that MCTC and Chowchilla partnered to complete a Robertson Blvd Corridor Planning Study and Downtown
Master Plan. This plan identifies several missing/damaged sidewalk sections along Robertson, crosswalk needs,
suggested bulb outs, rapid flashing beacon locations, etc. As a result, we can scope the project from $500,000 to upwards of $4,500,000 of identified tasks. Compiled and sent all information to Caltrans. Caltrans will provide a presentation to Council at the November 9th meeting.
Beautify Chowchilla Event - picked up paint on
Tuesday. Inventoried all supplies needed for the
painting project. Friday, purchased rollers, pads
and extensions. Began prep-work on items to be
painted.
Wkly Activities
Report October 17 - October 23, 2021 (Administration)
Attended the Beautify Chowchilla event. Focused
on Ed Ray park, Painted back stops, fencing, inside
of the rec building, picked up trash. Also painted
field lanes on Robertson Blvd and the deed end
boards by Starbucks and Regan School.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report October 31 - November 6, 2021
Attended meeting with CalTrans to discuss the Clean
California Initiative Grant. Caltrans stated that they have allocated $1,000,000 to the City's Robertson Median
Beautification Project.
Wkly Activities
Report November 7 - November 13, 2021 (Administration)
The Mayor put together one last Beautify
Chowchilla event to help with getting the
Recreation building at Ed Ray park painted. Staff is
also looking into putting in new flooring. Facility
will be used for Science Fairs for our students as
well as recreation all sports activities.
Wkly Activities
Report November 14 - November 20, 2021
Attended WebEx meeting with Caltrans to meet their new
project manager and discuss the draft geometrics that staff had submitted. Worked with Y&H on expending the scope of the project in order to meet Caltrans' $1,000,000 Clean California Initiative allocation.
Wkly Activities
Report November 28 - December 4, 2021
Received and reviewed expanded scope of the Median
Beautification project in order to meet Caltrans' $1,000,000 Clean California Initiative Allocation.
Wkly Activities
Report December 5 - December 11, 2021
Attended SR 233 Corridor Plan Stakeholder meeting with
Caltrans. This new meeting is the first of several working meetings between Caltrans, the County and the City to
facilitate team discussion on what should be included for future projects for SR 233, including Complete Streets
features, needs, recommended strategies, and priority
projects for the corridor.
In Progress
On Going Council Meeting 01/22/2019 (Storm Drainage Improvements) consent
6.1Requesting Direction from the City Council Regarding Phasing of Storm Drainage Improvements for City’s Historic Core (Jones)
Motion by Council Member Haworth, Seconded by Council
Member Barragan to Approve the Phasing of Storm Drainage Improvements for City’s Historic Core as Presented. Motion passed by roll call vote with Mayor Chavez absent.
ACTIONS FOLLOWING APPROVAL: If Council
approves Staff’s plan for phasing, a budget
amendment will be brought back to Council for
Phase I. Funding applications will be prepared for
Phase II and III as necessary to meet external
funding program timelines.
Phase I
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
This phase will consist of the installation of storm drainage improvements to serve the area south of Robertson
Boulevard. A large-diameter storm drainage pipeline will be installed in Humboldt Avenue from 3rd Street to 15th Street, where it will connect to the existing storm drainage system.
In concept, lateral pipelines will be installed in 10th Street, 5th Street, and 3rd Street to collect surface runoff and convey it to the pipeline in Humboldt. As part of Phase I, Humboldt
Avenue will be reconstructed to improve the pavement
surface. According to the City’s Pavement Management
System, Humboldt is in Poor to Very Poor condition. In Staff’s opinion, this area is best suited as Phase I due to the need not only for storm drainage improvements, but also the
reconstruction of Humboldt Avenue. Staff recommends that Phase I be completed through the use of Street Funds and Storm Drain Capital Reserves that the City has on hand.
Wkly Activities
Report January 24 - January 30, 2021
Completed the Categorical Exemption for the Humboldt
Storm Drain Project and submitted to the County for the 30 day public comment period.
Wkly Activities
Report February 21- March 6, 2021
Worked with U.C. Davis staff on Prop 1 Implementation Grant documents for the Stormwater Drainage project for Sonoma Ave.
Continue working on planning funding applications
for Westside Storm Drain Project and Curb Ramps
throughout town.
Wkly Activities
Report May 2 - May 8, 2021 (Administration)
Met with staff and Self Help to discuss Program Income. HCD says we have to submit for another PI Waiver to use funds for the Humboldt Storm Drain Project. Current waiver is under the old system and needs to be updated. Current amount is for $500,000 but we will increase to $700,000 since we have more funds on hand now.
See in progress CDBG 2021 Block Grant Public
Work Grants
Wkly Activities
Report May 16 - May 22, 2021
Attended meeting with State Water Resources Control Board to discuss the Prop. 1 Storm Drainage Project and items related to the schedule, grant agreement and grant
requirements.
Wkly Activities
Report May 13 - May 29, 2021 (Administration)
Staff worked with SHE on application for Kings Storm Drain project and ADA improvements as well as the PI Waiver for the Humboldt Storm Drain Project.
Wkly Activities
Report May 30 - June 5, 2021
Compiled and submitted remaining information to Self Help Enterprises (SHE) for the CDBG Technical assistance grants for the Kings Storm drain Improvements and Pedestrian
Improvements project.
Council Meeting 06/08/2020
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Consent
3.3 Consideration and Adoption of a City Council Resolution Adopting List of Projects for Fiscal Year 2021-2022 Funded by Senate Bill 1, The Road Maintenance Repair and Account Act of 2017 (Roger)
Motion by Mayor Pro Tem Barragan, Seconded by
Mayor Palmer to approve the consent calendar as
presented. Motion passed unanimously by roll call
vote. Approved by Council Resolution #46-21. The
project list will be submitted to the California
Transportation Commission - Humboldt Storm
Drainage & Street Reconstruction Project
Wkly Activities
Report June 6 - June 12, 2021
Worked with SELF Help Enterprises to complete the CDBG funding application for two planning grants for the Kings Ave Storm drain Project and the Pedestrian Improvements Project.
Wkly Activities
Report June 13 - June 19, 2021
Conference call with the State Water Resources Control Board to discuss the proposed grant agreement for the Sonoma Storm Drainage Improvement Project.
Wkly Activities June 20 - June 26, 2021
Worked with the State Water Resources Control Board to develop the proposed grant agreement for the Sonoma's Storm Drainage Improvement Project.
Wkly Activities
Report July 18 - July 24, 2021
Meeting with State Water Resources Control Board (SWRCB) to discuss the Sonoma Ave Urban Water Runoff Project grant. In order to move forward with the grant, the State is requiring that we update our Urban Water Master Plan, which was last updated in 2018, to the March 2021 guidelines. This update was already placed in the FY 21-22 Budget.
Wkly Activities
Report December 5 - December 11, 2021
Conference call with the State Water Resources Control Board to answer additional questions so that they can finish the Prop 1 grant funding agreement for the Sonoma Urban Water Runoff Drainage Project.
On Going
On Hold Council Meeting 4/23/2019 FLEET
New Business
6.1 Presentation and Consideration Regarding Entering into a Lease-Financing Transaction in Order to Finance the Cost of Police Department Vehicles (Turner) Should the City Council approve the use of a lease financing transaction, Staff will return to the City Council with the terms related to the lease-purchase agreement with
Enterprise FM Trust for consideration and approval.
The Council directed staff to explore the LeaseFinancing with Enterprise Fleet Management and bring the item back to Council. Update Gaumnitz
July 2020 - Placed on hold for FY 19/20, will meet
with departments heads to see if program is viable
moving forward - Please move to City Works.
Wkly Activities
Report March 28 - April 3, 2021
Continued work on the 21/22 Budget and narratives,
updating the Capital Improvement Plan (CIP), and Fleet
needs, and meet with Finance.
On Hold
In Progress Council Meeting 11/12/2019 68 Proposition
1/21/2022
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October 1, 2021 - December 31, 2022
Consent
3.5A City Council Resolution Revising City Council Resolution #69-19 to Reflect Required Language for Statewide Park Development and Community Revitalization (Proposition 68) Grant Program Funds (Rogers) New Approved City Council Resolution 77-19.
Motion by Council Member Haworth, Seconded by Council
Member Barragan to approve consent calendar as presented.
Motion passed unanimously by roll call vote.
Actions Following Approval: Staff will re-submit
Resolution and Agreement to OGALS for approval
by 11/19/2019. July 2020 Update - The process
was put on hold due to COVID-19. They are just
considering moving forward. There are no
contracts or information at this time.
Wkly Activities
Update November 14 - November 20, 2021
Received updated guidelines from the State for the Prop 68 parks grant. Funding application is now open and due
December 31, 2021. Staff currently working on application.
Projects must be completed by December 31, 2023.
Wkly Activities
Report December 5 - December 11, 2021
Completed draft Prop. 68 grant application for Ed Ray Park Improvements. Currently reviewing for completeness prior to submittal.
Wkly Activities
Report December 12 - December 18, 2021
Completed review of draft Prop. 68 grant application for Ed Ray Park improvements. Submitted to the State for review and approval. Grant amount is determined by population
size by the State. Grant is for approximately $178,000.
In Progress
On Hold Council Meeting 11/12/2019 AIP Project List
New Business
6.3Discussion of a Recommendation from the Chowchilla Airport Advisory Committee for the City Council of Chowchilla to Fund Upcoming Airport Projects (Rogers)
It was the consensus of City Council to bring back the item to a future Council meeting with more cost and project details Actions Following Approval: The discussion of the
AAC’s recommendation and any direction provided
will be reported back to the AAC.
The AAC, as part of their advisory role, reviewed the City’s draft ACIP on October 21, 2019. After reviewing the ACIP and receiving comments from a member of the public, the AAC requested that a recommendation be taken to City Council for consideration. It is the recommendation of the AAC that the City commit match funds, as noted in the ACIP, to
upcoming projects listed in the ACIP in order to ensure airport safety, continue to grow and thrive. As a result of the recommendation, the table below lists the potential projects from the ACIP for the next six years for the Chowchilla Airport. The total match amount over this period is estimated at $729,093.
Need to Bring back to council with Project
Details and Cost.
Wkly Activity
Report August 23 - August 29, 2020
Completed draft Airport Capital Improvement Plan and
submitted to FAA for review and comment. Will meet with FAA Representative on 9/10/2020 to discuss.
1/21/2022
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October 1, 2021 - December 31, 2022
Wkly Activity
Report September 6 -September 12, 2020
Attended meeting with FAA to discuss the Chowchilla
Airport's airport Capital improvements plan (ACIP) and
potential fiscal year 2021 FAA Grant Application. Per
discussion with FAA, they are currently willing to provide up to $450,000 for acquisition of the Salter's Distributing land that is located within the airport's runway protection zone (RPA). Application will need to be submitted by late
December and is subject to funding availability. The City's match would be $27,500 if application is approved.
Wkly Activities
Report October 18 - October 24, 2020
Received appraisal for Airport RPZ land acquisition project.
Reviewed report with the appraiser and sent to FAA for
review and comment.
On Hold
On Hold Council Meeting 1/14/2020 (Boat Races) Possible 2022 Summer Season Consent
6.0 (6.5 moved) Seeking Direction Regarding Jet Boat Races at the Berenda Reservoir (Pruett)
It was the consensus of the city Council to move forward with the Berenda ad hoc to pursue the possibility of holding the jet boat races at Berenda Reservoir.
AD HOC COMMITTEE - Boat Races 1.) Diana Palmer
2.) Ray Barragan
Spoke: Joe Shelfo with NJBA, Norman Kuhr, Keven Pettit and Dave? Wkly activities
Report January 19 - January 25, 2020 (Administrative Report) Attended Berenda Ad Hoc Meeting regarding Boat Races -
Tying to final entities responsibilities and agree upon financial splits
Council Meeting 1/28/2020
New Business 6.1 Discussion Regarding Jet Boat Races at the Berenda Reservoir (Pruett)
It was the consensus of the City Council to continue
negotiating.
Wkly Activities
Report January 26 - February 1, 2020 (Administrative Report) Attended Berenda Ad Hoc Meeting Regarding Boat Races -
Trying to final entities Responsibilities and agree upon financial splits and Spoke with CSJVRMA regarding insurance for the event>
Special Council Meeting 02/07/2020
New Business
1.1Discussion/Direction Regarding Jet Boat Races at the Berenda Reservoir; Consideration and Approval of Conceptual Proposal Between the National Jet Boat Association and the City of Chowchilla (Pruett)
It was the consensus of the City Council to not
move forward with the proposed contract between
the National Jet Boat Association and the City, and
directed staff to continue to work towards possibly
having the event here next year.
Spoke
Jeff Alford & Kevin Pettit
Wkly Activities
Report April 18 - April 24, 2021 (Administration)
Spoke with the Water District and set up a meeting next week to discuss the use of the Berenda Reservoir.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report April 25 - May 1, 2021 (Administration & Public Works) Staff met with the County and CWD to discuss Berenda Reservoir.
Still trying to finalize who is wanting to do what out there. Looking to form a JPA and will have there respective legal teams talk and look into it. Brandon said he is not sure if this board will approve because they are more focused on irrigation and not recreation.
Wkly Activities
Report September 26 - October 2, 2021 (Administration)
Scheduled a meeting for next week to meet with the County and Water District. Try to work out who will be responsible for what.
Really need the County to be willing to provide some services in order to be open to the public for boating.
Wkly Activities
Report October 3 - October 9, 2021 (Administration) Berenda MOU - had a meeting with the County and Water District.
Legal from all parties will work on putting together the Draft MOU.
County is willing to provide emergency services if we do boating.
AD HOC COMMITTEE - Boat Races 1.) Diana Palmer
2.) Ray Barragan
Wkly Activities
Report October 31 - November 6, 2021
(Administration) Had a meeting with the County and CWD to discuss the Berenda Slough. Need to get updated ADA information and look into what Capital Improvements need to be done and when. The County has said they will purchase a boat and provide 1 person for patrol when we get the facility able to handle boating.
County also said they would like to have it look nice and not just do the bare minimum to get it done.
Wkly Activities
Report October 31 - November 6, 2021 Attended meeting between the City, County and CWD to discuss the Berenda Reservoir and improvement needs.
On Hold
On Going Council Meeting 08/25/2020 Mid Valley Disposal Update Presentation First & Second Quarter Recycling Updated Presented by Mid Valley Disposal Irma Capistran
Wkly Activities
Report May 13 - May 29, 2021
Attended meeting with Mid Valley Disposal to discuss a
potential volunteer cleanup event for potentially June 26th.
Mid Valley Disposal is willing to assist and provide the trash bin and some of the equipment needed by the volunteers.
Wkly Activities
Report September 19 - September 25, 2021 Worked on SB 1383 mandatory organics ordinance requirement updates.
Wkly Activities
Report September 26 - October 16, 2021 Worked on SB 1383 mandatory organics ordinance requirement updates.
Wkly Activities
Report October 17 - October 23, 2021 Worked on SB 1383 mandatory organics ordinance requirement updates and updates to the hauling agreement with Mid Valley Disposal. Submitted to legal for review.
Wkly Activities
Report October 24 - October 30, 2021 Attended CalRecycle webinar on SB 1383 Recycling and Disposal Report System (RDRS) Reporting Requirements.
1/21/2022
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October 1, 2021 - December 31, 2022
Council Meeting 11/09/2021
Public Hearing
4.1 Introduction and First Reading, with the Option to Waive the First Reading, or an Ordinance Amending Title 8 of
Chowchilla Municipal Code and Adding Organic Waste
Disposal Reduction Requirements within the City of
Chowchilla.
Motion by Mayor Pro Tem Barragan, Seconded by
Council Member Ahmed to Waive the First
Reading, of an Ordinance Amending Title 8 of the
Chowchilla Municipal Code and Adding Organic
Waste Disposal Reduction Requirements within the
City of Chowchilla. Motion passed unanimously by
roll call vote.
Council Meeting 11/23/2021
Consent
Calendar
3.2 Second Reading, with the Option to Waive the Second Reading, and Adoption of an Ordinance Amending Title 8 of the Chowchilla Municipal Code and Adding Organic Waste
Disposal Reduction Requirements within the City of
Chowchilla.
Wkly Activities
Report November 28 - December 4, 2021
Attended annual review meeting with CalRecycle to discuss and review the City's recycling programs and plans to
implement the requirements of SB 1383 organic recycling.
Discussion with Mid Valley Disposal to plan the
2022 Curbside Cleanup Event. We are tentatively
scheduling the event for April 18 - 22, 2022.
Meeting with Mid Valley Disposal to meet new City
representative and discuss SB 1383 requirements
and SB 619, which may allow the City to delay
implementation.
Wkly Activities
Report December 5 - December 11 (City Clerk)
Sent Ordinance No. 505-21 to Municode to update our
Municipal Code.
Wkly Activities
Report December 12 - December 18, 2021
Worked on updated draft agreement for Mid Valley Disposal that will incorporate SB 1383 regulations. Meeting with Mid Valley Disposal on 12/20/021 to discuss draft agreement.
Wkly Activities
Report December 19 - December 25, 2021 (Admin & Public Works) Jason and I met with Mid Valley to discuss implementation of SB 1383. Need to modify the contract. They will make some modifications and provide a draft for our review after the holidays.
On Going
In Progress Council Meeting 10/27/2020 Local Roadway Safety Plan New Business
6.2 Consideration and Adoption of a City Council Resolution Accepting a Grant From the California Department of Transportation Local Roadway Safety Plan Program in the Amount of $40,000 and Amending the Fiscal Year 2020/2021 Budget (Rogers)
Approved as Council Resolution No. 85-20. Motion by Council Member Haworth, seconded by Mayor Pro Tem Palmer to
approve Council Resolution No. 85-20, accepting a grant from the California Department of Transportation Local Roadway Safety Plan Program in the Amount of $40,000 and amending the fiscal year 2020/21 Budget. Motion passed by roll call vote with Council Member Chavez absent.
The City of Chowchilla will begin preparation of the
LRSP - Specific Task; Stakeholder Engagement; Data
Collection; Accident Data Collection; Accident Data
Trend Analysis; Development of Safety Counter
Measures; Preparation of Summary Report.
Wkly Activities
Report November 8 - November 14, 2020 Conference call with TJKM to discuss scope of work for the local Road Safety Plan Study
1/21/2022
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October 1, 2021 - December 31, 2022
Wkly Activities
Report December 13 - December 19, 2020
Kickoff meeting with consultant, TJKM to discuss
development of the City's Local Road Safety Plan (LRSP) and data needs from the city.
Wkly Activities
Report January 24 - January 30, 2021
Received funding allocation letter from Caltrans for the Local Road Safety Plan. Meet with consultants to get a request of data needed from the city.
Wkly Activities
Report April 25 - May 1, 2021
Reviewed and provided comments/edits back to our
consultants regarding the System Safety Analysis and
Document Review reports for the Local Road Safety Plan
(LRSP)
Wkly Activities
Report June 13 - June 19, 2021
Attended meeting with consultant and stakeholders for the Local Road Safety Plan (LRSP) for discussion and stakeholder recommendations.
Wkly Activities
Report July 25 - July 31, 2021
Received technical reports from consultants regarding the Local Road Safety Plan (LRSP). Started review in order to provide comments back to consultant.
Wkly Activities
Report August 1 - August 7, 2021 Continued review of technical reports from consultants regarding the Local Road Safety Plan (LRSP)
Wkly Activities
Report August 8 - August 21, 2021 Continued review of technical reports from consultants regarding the Local Road Safety Plan (LRSP)
Wkly Activities
Report October 17 - October 23, 2021 Received Draft Safety Projects Memorandum from consultants for the City's Local Road Safety Plan (LRSP).
Reviewed and provided comments back to the consultants.
In Progress
On Going Council Meeting 03/09/2021
Submitted CDBG Funding Application Waiting
Response [Kings Ave Storm Drain Project & ADA
Sidewalk Improvement Project]
Public Hearing
4.3 Consideration of a Public Hearing to Discuss and Provide Direction Regarding submittal of a 2021 Community Development Block Grant Application (Roger) Motion by Council Member Ahmed, Seconded by Mayor Pro
Tem Barragan to Approve the item as presented. Motion
passed unanimously by roll call vote.
1. ADA Sidewalk Improvements 2. Kings Ave Storm
Drain Project
Wkly Activities
Report April 4 - April 10, 2021
Worked with Self-Help Enterprises on the follow projects:
2021 CDBG Application for engineering/design for the Kings Ave Storm drain Project and Citywide ADA/Sidewalk
Improvement Project.
Council Meeting 04/13/2021
Consent
3.5 Consideration and Adoption of a City Council Resolution (#30-21) Approving an application for funding and the
execution of a grant agreement and any amendments thereto from the 2020-2021 funding year of the State Community
Development Black Grant (CDBG) Program (Rogers)
Motion by Council Member Ahmed, Seconded by
Mayor Pro Tem Barragan to approve the consent
calendar as amended. Motion passed unanimously
by roll call vote.
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Wkly Activities
Report June 13 - June 19, 2021
Submitted CDBG funding applications for two planning grants for the Kings Ave Storm drain Project and the Pedestrian Improvement Projects.
On Going
In Progress Council Meeting 06/08/2021 Humboldt Storm Drainage & Street Reconstruction Project
consent
3.3 Consideration and Adoption of a City Council Resolution (# 46-21) Adopting List of Projects for Fiscal Year 2021-2022 Funded by Senate Bill 1, the Road Maintenance Repair and Account Act of 2017 (Rogers)
Motion by Mayor Pro Tem Barragan, Seconded by Mayor Palmer to approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
Action Following Approval: Project will be
submitted to the California Transportation
Committee.
In Progress Council Meeting 07/27/2021 Transient Ag Use @ Airport New Business 6.5 Verbal Report: Discussion and/or Direction Regarding the Use of Transient Ag at the Chowchilla Municipal Airport (Attorney)
Action: Council consensus for staff to gather more info and consult with the ACC before brining it back to Council.
Wkly Activities
Report July 25 - July 31, 2021 (Admin) Continued research on transient ag at the airport Wkly Activities
Report July 25 - July 31, 2021
Meeting with City Attorney to discuss the City's Municipal Code and FAA Grant Assurances as they related to Transient Ag Spraying Operations.
In Progress Council Meeting 10/26/2021 Well Installation - Pheasant Run, LLC New Business
6.1 Consideration of a Well Installation Permit Application Pursuant to Chowchilla Municipal Code Section 8.20 and 13.04 Requested by Pheasant Run LLC (Rogers) Motion by Mayor Pro Tem Barragan, Seconded by Council Member Ahmed to Create an Ad Hoc (PRGC Ad Hoc) and appoint Council Member Chavez and Mayor Palmer. Motion passed unanimously by roll call vote.
ACTION: It was the consensus of the City Council
to bring this item back with additional information
from the ad hoc meeting at a future date.
Wkly Activities
Report October 31 - November 6, 2021
(Administration) Staff met with the water board representing Greenhills and the golf course regarding their well application.
Have an Ad Hoc scheduled for next week to discuss the results of this meeting. They are understanding of the need for us to monitor water usage.
Wkly Activities
Report October 31 - November 6, 2021
Attending meeting with stakeholders for the Pheasant Run Golf Course well application in order to acquire additional information for the Ad Hoc Committee.
Wkly Activities
Report November 7 - November 13, 2021 (Administration)
Staff met with our Ad Hoc to discuss the results of our meeting with the Water Board at Greenhills. Need to get the response from our own water analyst on the study the Water Board had done.
Also, need to get information from the Water Board on actual water being pumped right now. They do not have meters an will have to do an energy consumption report to back into it.
Council Meeting 12/14/2021
1/21/2022
Chowchilla Excel PMP
October 1, 2021 - December 31, 2022
Deferred
Business
Consideration and approval of a Well Installation Permit Application Pursuant to Chowchilla Municipal Code Section 8.20 and 13.04, Requested by Pheasant Run, LLC. (Rogers)
Motion by Mayor Pro Tem Barragan, Seconded by
Council Member Smith, to approve the Well
Installation Permit Submitted by Pheasant Run,
LLC, with conditions as provided in an agreement
with the City, on behalf of the Pheasant Run Golf
Course. Motion passed unanimously by roll call
vote.
In Progress
Council Meeting 11/09/2021
New Business
6.3 Discussion and/or direction regarding the use of the American Rescue Plan Act (ARPA) Funds (Pruett).
ACTION: It was the consensus of the City Council to apply ARPA funds towards the construction of a new well and water storage tank option.
Actions Following Approval: Incorporate direction
given by Council into the FY 21/22 and subsequent
budgets.
1/21/2022