AGENDA
City Council
REGULAR MEETING
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, April 26, 2022
Open Session: 7:00 p.m.
Closed Session moved to the end of the Agenda
City Hall is now open to the public for business. The City Council Chamber is OPEN to the public for City Council meetings, using the current COVID-19 prevention provisions.
City Council meetings will also be available to view and participate via Zoom. Please read Page 4 of this agenda packet for Zoom login and participation information.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the city website at www.CityofChowchilla.org.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665-8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.
CALL TO ORDER/ROLL CALL:
Mayor: John Chavez
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present at the meeting will be noted in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
OPEN SESSION – 7:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Laurie Harry
PRESENTATIONS/WORKSHOP - Section 1
1.1 Proclamation: National Crime Victim’s Week
PUBLIC ADDRESS
City Council Meeting Agenda April 26, 2022
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda. No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
3.1 Approval of the April 12, 2022 City Council Meeting Minutes (McClendon)
3.2 Approval of the April 12, 2022 Special City Council Closed Session Meeting Minutes (McClendon)
3.3 Second Reading with Option to Waive the Second Reading of an Ordinance that Adopts a Military Equipment Use Policy Pursuant to Assembly Bill 481 (Attorney) PUBLIC HEARINGS – Section 4
DEFERRED BUSINES – Section 5
NEW BUSINESS – Section 6
6.1 Consideration and Adoption of a City Council Resolution Approving Final Budget Amendments for Fiscal 2021/2022 (Williams)
6.2 Consideration and Adoption of a City Council Resolution Rejecting a Bid for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project (Rogers)
6.3 Consideration and Adoption of a City Council Resolution Awarding the Construction Contract for the Humboldt Avenue Street Improvements to Dave Christian Construction, Inc. in the Amount of $2,869,900.00 and Authorizing the City Administrator to Execute the Contract on Behalf of the City (Rogers)
6.4 Informational Only – Project Management Program Quarterly Update (Pruett) City Council Meeting Agenda April 26, 2022
ANNOUNCEMENTS – Section 7
APR 28 SCIENCE WORKSHOP, ED RAY PARK BUILDING, 3:30PM – 6PM APR 29 SCIENCE WORKSHOP, ED RAY PARK BUILDING, 3:30PM – 6PM APR 30 SCIENCE WORKSHOP, ED RAY PARK BUILDING, 10AM – 2PM MAY 10 CITY COUNCIL MEETING, CITY HALL, 7:00 PM
MAY 11 COMMUNITY SHRED DAY, 3RD & TRINITY, 9AM – 1PM
MAY 18 PLANNING COMMISSION MEETING, CITY HALL, 7PM
MAY 18-22 CHOWCHILLA MADERA COUNTY FAIR, 8AM – 10PM
MAY 21 SPRING FESTIVAL ARMED FORCES DAY PARADE, ROBERTSON BLVD., 10AM PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION
1. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6 Agency Designated Representatives: City Administrator, City Attorney Employee Organizations: Chowchilla Police Officer Association, Chowchilla City Employee Association, Chowchilla City Office Employees Association, Chowchilla MidManagement/Confidential Association and Non-Represented Staff
2. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT – Pursuant to Government Code Section 54957
Title: Police Chief
OPEN SESSION
CLOSED SESSION REPORT:
ADJOURNMENT
Adjourn in Memory of Vern Moss and Nis Nissen
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing AMENDED agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA and made available for public review on this 23rd day of April, 2022 at or before 11:00am.
Joann McClendon, CMC, City Clerk
*SPECIAL NOTICE REGARDING PUBLIC PARTICIPATION DUE TO
COVID-19*
Public meetings are still open to the public to attend in-person.
However, if you wish to attend remotely, please read the message below.
Consistent with AB 361 and Government Code section 54953, this meeting will be held remotely. Members of the public may access the meeting using the following information:
Zoom login instructions
Use the following url to start Zoom:
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---------------------------------------------------------------------------------------------------- To participate by phone, dial: 1-877-853-5247
Webinar ID: 824 7085 8968
Passcode: 84 94 06
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and to make sure you have optimal internet connection.
Options to participate / view / and listen to the meeting:
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Please provide your name when unmuted. You will be able to speak to the Committee for up to 3 minutes.
• If you are calling in to the meeting only (no camera/video) and you wish to make a comment, press *9 to “raise your hand” and *6 to unmute yourself.
Proclamation
DESIGNATING THE WEEK OF APRIL 24 – 30, 2022, AS
NATIONAL CRIME VICTIMS’ RIGHTS WEEK
National Crime Victims’ Rights Week provides an opportunity to recommit to ensuring that accessible, appropriate, and trauma-informed services are offered to all victims of crime; and WHEREAS the term “victim” is more than just a label and has legal standing and protections that go along with it; and
WHEREAS crime victims’ rights acts passed here in California and at the federal level guarantee victims the right to meaningfully participate in the criminal justice process; WHEREAS victim service providers, advocates, law enforcement officers, attorneys, and other allied professionals can help survivors find their justice by enforcing these rights; and WHEREAS equity and inclusion are fundamental prerequisites to survivor care, and survivor-led services that provide victims with opportunities to share their experiences are essential blueprints for support;
WHEREAS Community Action Partnership of Madera County-Victim Services is hereby dedicated to helping crime survivors find their justice by enforcing victims’ rights, expanding access to services, and ensuring equity and inclusion for all.
Now, therefore, be it proclaimed, I, John Chavez, Mayor of the City of Chowchilla, State of California, do hereby proclaim the week of April 24-30, 2022, as National Crime Victims’ Rights Week, reaffirming the City of Chowchilla’s commitment to creating a victim service and criminal justice response that assists all victims of crime during National Crime Victims’ Rights Week and throughout the year; and expressing our sincere gratitude and appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace. _____________________________________________
JOHN CHAVEZ, MAYOR
City of Chowchilla, County of Madera, State of California
MINUTES
Regular City Council/ Redevelopment
Successor Agency Joint Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, April 12, 2022
Closed Session: 6:00 p.m.
Open Session: 7:00 p.m.
CALL TO ORDER/ROLL CALL: 6:08 p.m.
Mayor: John Chavez (7:00 p.m.)
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer (7:00 p.m.), Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief David A. Riviere, Jr., Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Recreation & Community Outreach Manager Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Palmer, Seconded by Mayor Pro Tem Barragan to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
No one spoke.
1. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT – Pursuant to Government Code Section 54957
Title: Police Chief
PLEDGE OF ALLEGIANCE
INVOCATION: Pete Ramos
CLOSED SESSION REPORT: No reportable action.
1.1 Oath of Office: Michael Breashears, Carlos Celedon, Cade Nelson, Volunteer Firefighters PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS – CLOSED SESSION
CLOSED SESSION – 6:08 PM
OPEN SESSION – 7:00 PM
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
City Council/RSA Meeting Minutes April 12022
1.2 Proclamations:National Animal Care and Control Appreciation Week, April 10-16 National Public Safety Telecommunications Week, April 10-16 Sexual Assault Awareness Month
No one spoke.
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed attended the K-9 Dinner; MCEDC meeting; an Economic Development ad hoc meeting; he thanked Fire Chief for addition of the new VFF’s and their families for their commitment and dedication.
Mayor Pro Tem Barragan attended the K-9 Dinner and an Economic Development ad hoc meeting.
Council Member Palmer attended the K-9 Dinner, a WELL Water Meeting in Selma where they discussed significant grants available, turf replacement, and other water topics. She also attended the Community Task Force meeting; spoke with Superintendent Miller for future public use of the swimming pool; attended the Governors webinar on the future of transportation/ports; and participated in the Cornerstone’s Community Cleanup event today.
Council Member Smith also attended the K-9 Dinner; he will attend Cornerstone’s Community Cleanup event tomorrow.
Mayor Chavez also attended the K9 dinner, the Well Conference in Selma, and Cornerstone’s Community Cleanup event.
2.2 STAFF VERBAL REPORTS
City Administrator Pruett met with the current engineering consultants to transfer some of the projects back to the City since they are no longer going to be working for the City; had multiple meetings with potential industrial development interest; had the first negotiation meeting with two out of the four employee labor groups; attended a Measure T Steering Committee meeting; had a couple of continuing education seminars; he attended the Chowchilla Fair dinner, he was out of town for the K9 Dinner.
Recreation & Community Outreach Manager Wisener is working on developing the new City’s website, the Annual Easter event; working on the Summer events, adding a few more dates for the music and movies in the park. She distributed a survey for the City’s Centennial Celebration, involving the community to see what it is they would like to see.
Public works Director Rogers attended the League of California Cities Public Works Officers conference, which was a good event with good information about SB1383, street funding and water issues in the State. Met with PG&E’s contractor for the Front St./Kings Ave restoration.
Contractor provided estimated work schedule that shows completion in about 3 weeks. The Humboldt St Improvements Project bid request and the Engineering RFQs close on Thursday and Monday. Once closed, staff will review and bring back to Council for awarding. And finally, he
PUBLIC ADDRESS
COUNCIL AND STAFF VERBAL REPORTS – Section 2
City Council/RSA Meeting Minutes April 12022
briefly attended Cornerstone’s Chowchilla Project and Beautify Chowchilla combined event painting the Skate Park this morning and thanked Jordan Rogers with Cornerstone Church for working with us on this event, our staff for setting up and of course Diana for coordinating as always.
Hamilton Oleander Terrace was finally issued Assessor Parcel Numbers, and his department will begin issuing building permits to begin building the homes along Howell Road. Homes behind Save Mart are now electrified.
Finance Director Williams reported that the Tyler implementation has put her department behind on midyear budget adjustments. She began working on the SLFRP expenditure reports for the ARPA funds the City received, and will be working on Town Hall meeting presentation.
Fire Chief Gaumnitz attended the K9 Dinner. His volunteers will be representing the Fire Department by attending an event in Raymond. The department will be working with CalFire on a live burn training by the dump. The Diede Construction Company is going to break ground in May for the Fire Station expansion.
Police Chief Riviere thanked the staff who volunteered at the K9 Dinner. The Police Department parking lot project is almost completed and thanked staff for their assistance.
3.1 Approval of the March 22, 2022 City Council/Redevelopment Successor Agency Meeting Minutes (McClendon)
3.2 Approval of the March 31, 2022 Special City Council Meeting Minutes (McClendon)
3.3 Consideration and Approval of the March 2022 Check Register Report (Williams)
3.4 Consideration and Adoption of a City Council Resolution (#23-22) Authorizing Continued Use of Remote Teleconferencing Provisions (AB 361 and Government Code Section 54953) (McClendon)
3.5 Consideration of the Quarterly Fee Waiver Report (Pruett)
3.6 Consideration and Adoption of a City Council Resolution (#24-22) Approving Amended Applications for Transportation Development Act (TDA) Funds for Fiscal Year 2021/2022 due to Increases in STA and LTF Allocations and Prior Years Carryover of Funds for Pedestrian and Bicycle Program, and, Authorizing the City Administrator or Designees to Execute and Submit Applications to the Madera County Transportation Commission (McClendon)
3.7 Consideration of the February 2022 Financial Statements (Williams) Motion by Council Member Ahmed, Seconded by Council Member Smith to approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
4.1 Introduction, First Reading with Option to Waive the First Reading of an Ordinance that Adopts a Military Equipment Use Policy Pursuant to Assembly Bill 481 (Attorney) CONSENT CALENDAR – Section 3
PUBLIC HEARINGS – Section 4
City Council/RSA Meeting Minutes April 12022
Mayor Chavez opened the public hearing at 7:44 p.m.
No one came forward for or against the item.
Mayor Chavez closed the public hearing at 7:45 p.m.
Motion by Mayor Pro Tem Barragan, Seconded by Council Member Ahmed to Waive the First Reading of an Ordinance that Adopts a Military Equipment use Policy Pursuant to Assembly Bill 481. Motion passed unanimously by roll call vote.
5.1 Consideration and Adoption of a City Council Resolution (#25-22) to Revoke Conditional Use Permit No. 20-0008 Granted on June 17, 2020 for an Automotive Repair Shop Located at 235 W. Robertson Boulevard (APN 002-051-010) (Hamilton) Motion by Council Member Smith, Seconded by Council Member Palmer to Approve Council Resolution # 25-22, to Revoke Conditional Use Permit No. 20-0008 Granted on June 17, 2020 for an Automotive Repair Shop Located at 235 W. Robertson Boulevard (APN 002-051-010). Motion passed unanimously by roll call vote.
6.1 Consideration and Adoption of a City Council Resolution (#26-22) Approving a Second Amendment of the Employment Agreement Between the Police Chief and the City of Chowchilla, Extending the Term Date to January 13, 2023 (Attorney) Motion by Council Member Ahmed, Seconded by Council Member Smith to Approve Council Resolution # 26-22, Approving a Second Amendment of the Employment Agreement Between the Police Chief and the City of Chowchilla, Extending the Term Date to January 7, 2023, as Amended.
Motion passed by roll call vote with Council Member Palmer abstaining.
6.2 Consideration and Adoption of a City Council Resolution (#27-22) Authorizing Execution and Recordation of Quitclaim Deeds Quitclaiming Real Property Interests of the Successor Agency of the Chowchilla Redevelopment Agency to the City of Chowchilla (Pruett)
Motion by Mayor Pro Tem Barragan, Seconded by Council Member Smith to Approve Council Resolution # 27-22, Authorizing Execution and Recordation of Quitclaim Deeds Quitclaiming Real Property Interests of the Successor Agency of the Chowchilla Redevelopment Agency to the City of Chowchilla. Motion passed unanimously by roll call vote.
6.3 Consideration and Adoption of a City Council Resolution (#28-22) Amending the City of Chowchilla Salary Scale to Include an Additional Job Classification of Deputy Director of Recreation and Community Engagement (Pruett) Motion by Mayor Chavez, Seconded by Council Member Ahmed to Approve Council Resolution # 28-22, Amending the City of Chowchilla Salary Scale to Include an Additional Job Classification of Deputy Director of Recreation and Community Engagement. Motion passed by roll call vote with Council Member Smith voting no.
DEFERRED BUSINES – Section 5
NEW BUSINESS – Section 6
City Council/RSA Meeting Minutes April 12022
6.4 General (Verbal) Update Regarding the State of Emergency and COVID-19; Direction and/or Action (Pruett)
APR 16 EASTER EGG SCRAMBLE, ED RAY PARK, 8:30AM
APR 18-22 CHOWCHILLA CURBSIDE CLEAN UP EVENT
APR 20 PLANNING COMMISSION MEETING, CITY HALL, 7PM
APR 21 SPRING FESTIVAL ARMED FORCES DAY PARADE, ROBERTSON BLVD., 10AM SCIENCE WORKSHOP, ED RAY PARK, 3:30PM
APR 22 SCIENCE WORKSHOP, ED RAY PARK, 4:30PM
APR 23 SCIENCE WORKSHOP, ED RAY PARK, 10AM
RUSTIC ROUND-UP VENDOR MARKETPLACE, CHOWCHILLA FAIRGROUNDS, 10AM APR 26 REGULAR CITY COUNCIL MEETING, CITY HALL, 7PM
Mayor Chavez adjourned the Tuesday, April 12, 2022 City Council / Redevelopment Successor Agency Joint Meeting at 8:07 p.m. in memory of Vern Moss.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor John Chavez
ANNOUNCEMENTS – Section 7
ADJOURNMENT
MINUTES
Special City Council Closed Session
Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, April 12, 2022
Closed Session: 6:00 p.m.
CALL TO ORDER/ROLL CALL: 6:08 p.m.
Mayor: John Chavez (absent)
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer (absent), Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief David A. Riviere, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
PUBLIC ADDRESS – CLOSED SESSION
No one spoke.
CLOSED SESSION – 6:08 PM
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Section 54956.9
Number of Cases: 1
OPEN SESSION
CLOSED SESSION REPORT: No reportable action.
ADJOURNMENT
Mayor Chavez adjourned the Tuesday, April 12, 2022 Special City Council Closed Session Meeting at 8:07 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor John Chavez
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
REPORT TO THE CITY COUNCIL
Item 3.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: April 26, 2022
AGENDA SECTION: Consent
SUBJECT: Second Reading with the Option to Waive the Second Reading of an Ordinance that Adopts a Military Equipment Use Policy Pursuant to Assembly Bill 481
PREPARED BY: Dave Riviere, Chief of Police
ATTACHMENTS: Ordinance Adopting a Military Equipment Use Policy; and Policy 705 of the Chowchilla Police Department Policy Manual
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council waives the second reading and adopts an ordinance that establishes a Military Equipment Use Policy.
BACKGROUND:
On January 1, 2022, Governor Newsom signed into law Assembly Bill 481 (“AB 481”), codified under Government Code sections 7070 through 7075, which requires law enforcement agencies to obtain approval from the applicable governing body, by an ordinance that adopts a military equipment use policy, prior to obtaining funding, acquiring, or using military equipment.
Chowchilla Police Department (“CPD”) seeks City Council’s adoption of the attached Military Equipment Use Policy, Policy 705, by attached Ordinance, in order to allow CPD to continue the use of equipment as specified therein, as well as acquiring new equipment if necessary.
Equipment deemed to be “military equipment” pursuant to AB 481 include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, long range acoustic devices, flashbangs, and foundational equipment, such as rifles. This equipment is used as a component of overall best practices for law enforcement agencies throughout the country. These tools have been tested in the field and are used to enhance citizen and officer safety. Any loss of use on this equipment would jeopardize the welfare of citizens and peace officers within the City.
The introduction and first reading was presented at the April 12, 2022 City Council meeting.
REASON FOR RECOMMENDATION:
There is a significant interest in ensuring that law enforcement continues to have access to equipment that will provide CPD as many options as possible to safeguard lives, ensure safety, and protect civil liberties.
The use of military equipment is crucial to CPD’s mission and will continue to be strictly regulated through internal processes and oversight.
The proposed ordinance seeks to approve Policy 705, which constitutes CPD’s Military Equipment Use Policy. The purpose of Policy 705 safeguards the public’s welfare, safety, civil rights, and civil liberties.
Policy 705 ensures that there are safeguards, including transparency, oversight, and accountability measures in place. All items which result in a use of force will be investigated.
Policy 705 outlines each item identified in Government Code section 7070 that is current owned by the City. Policy 705 also includes the current use and cost of each item. These particular items, and their stated uses, have been in place prior to the implementation of AB 481. There are no reasonable alternatives to the items listed in Policy 705. CPD has not discovered alternative items that can achieve the same objectives of officer and civilian safety.
AB 481 requires CPD to annually submit a military equipment report for each approved type of military equipment to City Council for as long as the military equipment is available for use. In addition, CPD must make each annual report publicly available on its website for as long as the equipment is available for use.
City Council must annually review the military equipment report submitted by CPD to determine whether each type of military equipment identified in the report continues to comply with the standard of approval, and whether to renew the ordinance at a regular meeting.
Future acquisition of any item deemed to be “military equipment” will require a further public meeting, policy update, and City Council approval.
FISCAL IMPACT:
None foreseen at time of report.
ALTERNATIVES:
Not adopt the ordinance. If the ordinance is not adopted, CPD will not be able to continue the use of military equipment to protect public’s welfare, safety, civil rights, and civil liberties.
ACTIONS FOLLOWING APPROVAL:
None. Resolution and adopted military equipment use policy will become effective in thirty (30) days.
ATTACHMENTS:
Ordinance Adopting a Military Equipment Use Policy; and Policy 705 of the Chowchilla Police Department Policy Manual.
ORDINANCE NO. 509-22
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF CHOWCHILLA
ADOPTING A MILITARY EQUIPMENT USE POLICY
THE CITY COUNCIL FOR THE CITY OF CHOWCHILLA HEREBY DOES ORDAIN:
SECTION 1. FINDINGS.
The City Council finds:
A. On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481, which codified procedures of funding, acquisition and use of military equipment by law enforcement agencies under Government Code sections 7070 through 7075.
B. Assembly Bill 481 requires law enforcement agencies to obtain approval from the applicable governing body by ordinance adopting a military equipment use policy prior to taking certain actions relating to funding, acquisition, or use of military equipment.
C. Assembly Bill 481 allows a city council of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations pursuant to Government Code section 7071.
D. Assembly Bill 481 requires law enforcement agencies to annually submit to the applicable governing body a military equipment report for each approved type of military equipment for as long as the military equipment is available for use, and to make each annual report publicly available on its website for as long as the equipment is available for use.
E. Assembly Bill 481 requires a city council that has adopted an ordinance approving a military equipment use policy to annually review the military equipment report submitted by the law enforcement agency to determine whether each type of military equipment identified in the report continues to comply with the standard of approval.
F. Assembly Bill 481 requires a city council that has adopted an ordinance approving a military equipment use policy to annually review the ordinance and vote on whether to renew the ordinance at a regular meeting.
G. Policy 705 of the Chowchilla Police Department Policy Manual has been prepared by the Chowchilla Police Department as its proposed military equipment use policy, and it has been published on the Chowchilla Police Department’s internet website since ______________, 2022.
H. A duly noticed public hearing was conducted by the City Council at its regular meeting on April 12, 2022, to consider Policy 705.
/ / /
/ / /
2 SECTION 2. DETERMINATIONS.
A. Based on the above-findings and the information provided to the City Council at the public meeting, the City Council determines that Policy 705 of the Chowchilla Police Department Policy Manual complies with standards for approval under Government Code section 7071:
1. The identified military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. Policy 705 of the Chowchilla Police Department Policy Manual will safeguard the public’s welfare, safety, civil rights, and civil liberties.
3. The purchase and use of the identified military equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
4. All military equipment uses prior to the adoption of Policy 705 of the Chowchilla Police Department Policy Manual complied with applicable Department policy in effect at that time, and will continue to conform with future compliance.
B. Policy 705 of the Chowchilla Police Department Policy Manual is approved and adopted.
SECTION 3. This Ordinance shall take effect thirty (30) days after its adoption and will not be codified in the City’s Municipal Code.
SECTION 4. The City Clerk is hereby directed to cause a summary of this Ordinance to be published by one insertion in a newspaper of general circulation in the community at least five (5) days prior to adoption and again fifteen (15) days after its adoption. If a summary of the ordinance is published, then the City Clerk shall cause a certified copy of the full text of the proposed ordinance to be posted in the office of the City Clerk at least five (5) days prior to the Council meeting at which the ordinance is adopted, and again after the meeting at which the ordinance is adopted. The summary shall be approved by the City Attorney. / / /
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3 The foregoing Ordinance No. 509-22 was introduced at a regular meeting of the City Council of the City of Chowchilla held on April 12, 2022, and was thereafter duly adopted at a regular meeting of said City Council held on April 26, 2022, by the following vote, to wit:
AYES:
NOES:
ABSTAINING:
ABSENT:
ATTEST: APPROVED:
Joann McClendon, City Clerk John Chavez, Mayor
Policy
705
Chowchilla Police Department
Chowchilla PD Policy Manual
Military Equipment
705.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
705.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Governing body – The elected or appointed body that oversees the Chowchilla Police Department (“Department”).
Military equipment – Includes, but is not limited to, the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached, excluding unarmored all-terrain vehicles and motorized dirt bikes. • Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld ram that is designed to be operated by one person. • Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard Department-issued shotgun ammunition. • Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons pursuant to Penal Code sections 30510 and 30515, with the exception of standard Department-issued firearms. • Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools, including, but not limited to, grenades.
• Munitions containing tear gas or oleoresin capsicum (“OC”), excluding standard Department-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and Long Range Acoustic Devices (“LRADs”).
• Kinetic energy weapons and munitions, including, but not limited to, projectile launchers, bean bag rounds, and rubber bullet.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
705.2 POLICY
It is the policy of the Department that Department members comply with the provisions of Government Code section 7071.
705.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a Department member to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying Department equipment that qualifies as military equipment in the Department’s current possession, or the equipment that Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment, at least, annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Department (Government Code § 7071).
(e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding Department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how Department will respond in a timely manner.
705.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
See attachment
705.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting this military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on Department’s website at least thirty (30) days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to Title 10 of the United States Code section 2576a.
(b) Seeking funds for military equipment, including but not limited to applying for a grant; soliciting or accepting private, local, state, or federal funds; in-kind donations; or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of the governing body. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 705.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 705.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for Department use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the Department’s website for as long as the military equipment is available for use. The report shall include all information required by Government Code section 7072 for the preceding calendar year for each type of military equipment in Department’s inventory.
705.8 COMMUNITY ENGAGEMENT
Within thirty (30) days of submitting and publicly releasing the annual report, Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding Department funding, acquisition, or use of military equipment.
Attachment
1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
a. Description, quantity, capabilities, and purchase cost of current UAS i. DJI MAVIC ENTERPRISE DUALS, cost: $3,850.00 each, quantity: 2. UAS that has a color and inferred camera as well as audible speaker and light. Capable of video recording and weighs 899 grams, approx. 30 minutes of flight time. ii. AUTEL EVO II – 8K, cost $1,616.00 each, quantity: 2. UAS has color camera.
Capable of video recording and weighs approximately 1127 grams, with approximately 40 minutes of flight time.
iii. DJI MAVIC MINI, $499.00 each, quantity 2. UAS has color video recording capabilities. UAS weighs approximately 249 grams with approximately 30 minutes of flight time.
b. Purpose
To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to:
i. Major collision investigations.
ii. Search for missing persons.
iii. Natural disaster management.
iv. Crime scene photography.
v. SWAT, tactical or other public safety and life preservation missions. vi. In response to specific requests from local, state or federal fire authorities for fire response and/or prevention.
c. Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate the DJI Mavic Mini during approved missions.
d. Expected Life Span
All UAS equipment, 3 to 5 years.
e. Fiscal Impact
Annual maintenance and battery replacement cost is approximately $1,500.00. f. Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend a 40-hour department training and ongoing quarterly training.
g. Legal and Procedural Rules
Use is established under General Order 525.09, FAA Regulation 14 CFR Part 107, and the Chowchilla Police Department UAS policy. It is the policy of the Chowchilla Police Department to utilize UAS only for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law.
2. Less Lethal Shotgun: Less Lethal Shotgun is used to deploy the less lethal 12-gauge Super-Sock Beanbag Round.
a. Description, quantity, capabilities, and purchase cost i. REMINGTON 870 LESS LETHAL SHOTGUN, cost: $946.00, quantity: 02. The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12-gauge Drag Stabilized Beanbag Round up to a distance of 75-feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of De-escalation. ii. 12-GAUGE DRAG STABILIZED BEAN BAG ROUND, cost: $5.00, quantity: 50. A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270 feet per second (FPS). Drag Stabilized Bean Bag rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange butt stock and fore grip. This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Model 3027 Drag Stabilized Bean Bag is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to “unfold” or “stabilize.” The Drag Stabilized Bean Bag round is a 40-Gram tear shaped bag projectile. However, accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Drag stabilized Bean Bag Round is a very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts. b. Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Situations for use of the less lethal weapon systems may include, but are not limited to:
i. Self-destructive, dangerous and/or combative individuals. ii. Riot/crowd control and civil unrest incidents.
iii. Circumstances where a tactical advantage can be obtained. iv. Potentially vicious animals.
v. Training exercises or approved demonstrations.
d. Lifespan
Remington 870 Less Lethal
Shotgun - 25 years. Super
Drag Stabilized - No listed
expiration date.
e. Fiscal Impact
Annual maintenance is approximately $50.00 for each shotgun. f. Training
All officers are trained in the 12-gauge less lethal shotgun as a less lethal option by inservice training. SWAT personnel receive additional training internally when they transfer to the unit. SWAT operators who utilize these munitions have been through and successfully completed a POST approved gas school and/or trained in house by POST certified chemical agent instructors for muzzle blast training. g. Legal and Procedural Rules
It is the policy of the Chowchilla Police Department, to utilize the less lethal shotgun only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
3. Rifles: Guns that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance.
a. Description, quantity, capabilities, and purchase cost i. Colt M4 RIFLE, cost: $1500.00, quantity: 21. The M4 rifle, officially designated Patrol Rifle, Caliber 5.56MM.
ii. Sig Sauer MCX, cost $1993.93, quantity: 2, Caliber 5.56 AR-15 style rifle w/ red dot sight, suppressor and night vision capabilities designed for use for Chowchilla Police Department Officers assigned to the Madera County Regional SWAT Team.
iii. Colt AR-10 RIFLE, cost $4500.00, quantity: 1, Caliber .308 The Colt AR-10 with 16" Barrel, is an entry level AR-10 style rifle. This firearm is chambered in .308 Winchester/7.62 NATO Rifle and has a 16" barrel. The magazine holds up to 20 rounds of ammunition and the rifle has a collapsible stock. This rifle is primarily used in an overwatch capacity to protect the community during large events. iv. Federal 5.56 CALIBER 55/62 GRAIN RIFLE ROUND, cost: $289.00 per case of 500, quantity: 20 cases. Direct impingement, gas piston, suppressed, unsuppressed, inertia, bolt, pump, supersonic, subsonic, rifle, mid-length, carbine Federal ammunition delivers superior performance for a variety of applications. v. Federal 40 S&W 180 gr HST JHP, cost: $309.21 per case of 500, quantity: 20 cases.
vi. Federal Premium 308 Winchester 168g Sierra Match king BTHP, cost: $60.00 per box of 20, quantity: 10.
b. Purpose
To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible.
c. Authorized Use
Only members that are POST certified are authorized to use a rifle. d. Lifespan
Colt M4 Rifle – 15 years
Sig Sauer MCX Rifle – 15 years
Colt AR 10 Rifle – 15 years
Federal Ammunition – No expiration
e. Fiscal Impact
Annual maintenance is approximately $50.00 for each rifle. f. Training
Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year.
g. Legal and Procedural Rules
Use is established under Chowchilla Police Department Policy. It is the policy of the Chowchilla Police Department to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal law regarding the use.
REPORT TO THE CITY COUNCIL
Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: April 26, 2022
AGENDA SECTION: New Business
SUBJECT: Presentation of the City’s Mid-Year Budget for FY 21/22 and Consideration of a Resolution Accepting Budget Changes as Part of the Mid-Year Budget Update for the 2021-2022 Fiscal year
PREPARED BY: Irene Fisher, Accounting Manager
Kerri Williams, Finance Director
ATTACHMENTS: Resolution
Exhibit A – List of Budget Amendments with Justification
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Staff recommends the City Council approve the resolution accepting the Mid-year Budget Amendments for fiscal year 2021-2022
BACKGROUND:
In June 2021, Council approved the fiscal year 2021/2022 Operational and Capital Outlay Budget. A budget is an estimate of expenditures and revenues for the upcoming year and is monitored throughout the year for unforeseen activities. Annually, a mid-year review of the budget is performed to identify modifications that need to be made to the budget to reflect year-to-date activity and resulting year-end projections.
The mid-year review for the fiscal year 2021/2022 budget was performed through February 2022. This provides the most up to date and accurate information regarding actual revenue and expenses the City has incurred, which allows for the most accurate year-end projections.
REASON FOR RECOMMENDATION:
It is necessary to analyze where the City is at with the current year budget and any potential changes that will be needed for the rest of the year. Even if there are no budget amendments proposed, it is vital to have an update on the City’s financial position half way through the fiscal year. This information is relied upon for forecasting the next year’s budget.
FISCAL IMPACT:
All funds are evaluated in the mid-year review. Significant funds (General Fund & Enterprise Funds) are gone over in detail in the Power Point presentation. Any other significant items will be included in the presentation as well.
ALTERNATIVES:
If the budget amendment is not approved then the budget would remain at status quo, and expenses would be rejected.
ATTACHMENTS:
1. Resolution approving the Mid-year Budget Amendments
2. Budget Amendment Exhibit A List of Budget Amendments with Justification ACTIONS FOLLOWING APPROVAL:
The Finance Director or designated staff will post Exhibit A into the City’s Financial system.
COUNCIL RESOLUTION # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA APPROVING FINAL BUDGET AMENDMENTS FOR FISCAL YEAR 2021/2022
WHEREAS, on June 29, 2021, the Chowchilla City County adopted fiscal year 2021/2022 Operating and Capital Budget with Resolution #51-21; and WHEREAS, per Resolution #51-21, Item #5 and Item #6 states, authority to increase appropriations within a fund by an amount not to exceed $50,000 shall rest with the City Administrator and Authority to transfer appropriations between funds will be represented by resolutions duly approved by the City Council, and
WHEREAS, the budget transfers between funds and the budget amendment exceeds $50,000 requires City Council approval, and
WHEREAS, the City Council is has met and reviewed the proposed final budget amendments and considered staff’s recommendations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chowchilla that:
1. The above recitals are true and correct.
2. The budget changes in Exhibit A are hereby approved and adopted and the Finance Director is directed to post them into the City’s Financial system.
3. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of April, 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC
City Clerk
Account Number Exhibit A
General Fund Account Description Expense Comment
100-4705-3365 Developer Expenses (Reimbursed) 75,000 Due to GASB 84- We are to track Revenues & Expenses in GF for Developer Projects General Fund Total 75,000
ARPA Fund
303-3101-5100 Transfer Out - GF 112,430 Essential Worker Pay 303-3101-5200 Transfer Out - Airport 175 Essential Worker Pay 303-3101-5220 Transfer Out - Storm Drain 525 Essential Worker Pay 303-3101-5240 Transfer Out - Waste Water 7,394 Essential Worker Pay 303-3101-5280 Transfer Out - Water 11,460 Essential Worker Pay 303-3101-5305 Transfer Out - Streets 4,533 Essential Worker Pay 303-3101-5325 Transfer Out - Transit 5,250 Essential Worker Pay 303-3101-5340 Transfer Out - Measure N 26,250 Essential Worker Pay 303-3101-5341 Transfer Out - SAFER Grant 22 Essential Worker Pay 303-3101-5601 Transfer Out - Fleet 1,750 Essential Worker Pay 303-3101-5602 Transfer Out - IT 3,500 Essential Worker Pay Total ARPA Funds 173,289
Measure-N
340-2610-1060 Overtime 33,000 More hours due to staff shortages 340-2610-1099 Essential Worker Pay 15,750 More than anticipated 340-2610-2063 PERS 9,845 More than anticipated
340-26105100 Transfer Out 147,311 Due to Prior Year admin costs Measure N 205,906
Special Revenue Funds
380-2710-3999 Fire Impact Program Expense 60,000 Council approved Infill Exemption Program 382-4840-3999 Public Building Impact Program Expense 45,000 Council approved Infill Exemption Program 384-6640-3999 Subdivision Park Impact Program Expense 80,150 Council approved Infill Exemption Program 386-2650-3999 Police Impact Program Expense 45,000 Council approved Infill Exemption Program 388-5710-3999 Sewer Impact Program Expense 210,980 Council approved Infill Exemption Program 390-3655-3999 Signalization Impact Program Expense 8,600 Council approved Infill Exemption Program 392-3660-3999 Storm Drain Impact Program Expense 49,000 Council approved Infill Exemption Program 394-3620-3999 Roads Impact Program Expense 205,000 Council approved Infill Exemption Program 396-7610-3999 Water Impact Program Expense 80,150 Council approved Infill Exemption Program Impact Fees 783,880
Mid Year Review
Fiscal Year 2021-2022
Thru February 2022
By Kerri Williams,
Finance Director
General Fund
Fiscal Year 2021-2022
Approved Budget Projected Budget
FY 2021-2022 FY 2021-2022
Revenues VS Expenditures
Total Revenues & Transfers In 11,416,400 13,372,120
Total Expenditures & Transfers Out 12,198,655 13,096,418 Net Change in Fund Balance (782,255) 275,702
Fund Balance PER FY 20/21 Audited Financial Statements
Nonspendable Fund Balance 528,698
Committed Fund Balance - Emergency Contingency + Budget Deficit - Assigned Fund Balance 345,439
Unassigned Fund Balance 6,255,031
Total Fund Balance 7,129,168
FY 20/21 Unassigned Fund Balance 6,255,031
Projected FY 21/22 Surplus/(Deficit) 275,702
Projected FY 21/22 Unassigned Fund Balance 6,530,733
Projected FY 21/22 Unappropriated Fund Balance 6,530,733 Unappropriated Fund Balance% of Expenses 67%
GFOA Recommended minimum amount of Reserve - 2 months of Expenses 17% General Fund Operating Expenses Reconciliation
Amount of Expenditures 13,096,418
T/O's for 1-time expenses 112,430
Capital Outlay - 3,260,763
Operating Expenditures 9,723,225
Revenues
Higher Than Budgeted
Sales Tax- $590K
Settlement for High Speed Rail- $400k (One- Time)
Community Development Permits/Plan Check –
$147k
Transfer in from Measure- N- $250k (One-Time)
General Fund Summary
Expenses
Higher Than Budgeted
General Services & General Administration -
Building O/M- $26k
Madera County Gas Tax- $211K
Bad Debt Expense- $44k
Bank Service Fees applied to all departments- $97k
Police Sworn - $500k
Construction for PD Fencing – $500k
General Fund Summary (con’t)
Expenses
Lower Than Budgeted
Salaries and Benefits - $154k
Due to vacancies in SIU for PD – $78K
Due to Finance Director Position- $76k
General Services & Travel
$13K for Travel saved from all departments
City Clerk
Elections - $25K
General Fund Summary (con’t)
Fund Balance
Unassigned- $6.25M
Unappropriated- $6.53M
67% of operating expenses
GFOA minimum recommendation- 17% (2 months)
$1.62M
Total- $7.1M
General Fund Summary (con’t)
Water Fund
Fiscal Year 2021-2022
Water Fund Approved Budget Projected Budget
FY 2021-2022 FY 2021-2022
Revenues VS Expenditures
Total Revenues & Transfers In 3,294,402 3,267,412
Total Expenditures & Transfers Out 4,059,735 4,054,735
Net Change in Fund Balance (765,333) (787,323)
Fund Balance PER FY 20/21 Audited Financial Statements Accrual Basis Cash Basis 6,360,257 1,864,724
Projected FY 21/22 Surplus/(Deficit) (306,723) (345,095) Total Projected Fund Balance 6,053,534 1,519,629
Restricted Fund Balance- Depreciation 200,000
Total Projected Unrestricted Fund Balance 1,319,629
Fund Balance - % of Operating Expenses 43%
City Reserve Policy Percentage 25%
Note: Difference between Accrual and Cash Basis Fund Balance is long-term assets and liabilities Note: Difference between Accrual and Cash Basis Surplus is as follows:
Depreciation 442,228
Principal payment on USDA Bond 70,000
Principal payment on SWRB Loan 160,300
Principal payment on JCI Bond 30,000
Capital assets 220,300
Interfund T/O's 332,109
Operating Expenses Reconciliation:
Fund 280 Operating Expenses 3,060,098
Water Funds Summary
Revenue and Expenses
Decrease in Revenue due to not penalizing
customer accounts. Well #15 will not be
completed this year, that caused a reduction in
expenses.
Cash Basis
Budget for 20/21 has a $345K Deficit
Fund Balance
43%
Sewer Fund
Fiscal Year 2021-2022
Approved Budget Projected
Revenues VS Expenditures FY 2021-2022 FY 2021-2022
Total Revenues and Transfers In 2,002,077 2,018,077
Total Expenditures and Transfers Out 2,122,252 2,122,252 Net Change in Fund Balance (120,175) (104,175)
Fund Balance PER FY 20/21 Audited Financial Statements Accrual Basis Cash Basis 7,443,700 2,262,030
Projected FY 21/22 Surplus/(Deficit) 55,825 159,230
Total Projected Fund Balance 7,499,525 2,421,260
Restricted Fund Balance- Depreciation 200,000
Total Projected Unrestricted Fund Balance 2,221,260
Fund Balance- % of Expenses 135%
City Reserve Policy Percentage 25%
NOTE: Difference between Accrual and Cash Basis Fund Balance is long-term assets and liabilities NOTE: Difference between Accrual and Cash Basis Surplus is as follows:
Depreciation 263,405.00
Principal payment on USDA debt service -
Principal payment on CREB debt service 35,000
Capital assets expensed 125,000
Interfund T/O's 94,452
Operating Expenses Reconciliation:
Fund 240 Operating Expenses 1,639,395
Sewer Funds Summary
Revenue and Expenses
Increase in Revenue from Sewer Connection fees
Cash Basis Surplus
20/21 Budget had an anticipated surplus of $159K
Fund Balance
135% of operations is very good
Operations differ from total expenditures
Solid Waste
Fiscal Year 2021-2022
Approved Budget Projected
Revenues VS Expenditures FY 2021-2022 FY 2021-2022
Total Revenues and Transfers In 2,012,430 2,012,830
Total Expenditures and Transfers Out 1,802,328 1,802,328 Net Change in Fund Balance 210,102 210,502
Fund Balance PER FY 20/21 Audited Financial Statements Accrual Basis Cash Basis 34,855 34,855
Projected FY 21/22 Surplus/(Deficit) 210,102 210,502
Total Projected Fund Balance 244,957 245,357
Fund Balance- % of Expenses 14%
City Reserve Policy Percentage 25%
NOTE: Difference between Accrual and Cash Basis Fund Balance is long-term assets and liabilities Solid Waste Fund Summary
Revenues and Expenses
No Changes
Surplus
The reason for the Surplus was due to rate increases
to increase our reserve to get closer to the policy
reserve of 25%
Fund Balance
14%
Mid Year Budget Review Assumptions
Personnel: All vacant positions are budgeted
for the remaining 6 months of the year
except for:
Various Other Positions that are being filled
or recruited.
Consultants: All current consulting contracts will
remain in effect. (QK, Yamabe & Horn, Self Help,
Michael Baker, etc.)
Budget Amendments for FY 21/22
The following slide represents budget
amendments required to be approved by City
Council
Per Council Resolution approving budgets
Council approval is needed for increases of
expenditures within a fund greater than $50k
There are going to be other amendments made
on a line item basis within funds to cover
shortages/surpluses within funds that are
approved by management
Budget Amendments for FY 21/22
Account Number Exhibit A
General Fund Account Description Expense Comment
100-4705-3365 Developer Expenses (Reimbursed) 75,000 Due to GASB 84- We are to track Revenues & Expenses in GF for Developer Projects General Fund Total 75,000
ARPA Fund
303-3101-5100 Transfer Out - GF 112,430 Essential Worker Pay 303-3101-5200 Transfer Out - Airport 175 Essential Worker Pay 303-3101-5220 Transfer Out - Storm Drain 525 Essential Worker Pay 303-3101-5240 Transfer Out - Waste Water 7,394 Essential Worker Pay 303-3101-5280 Transfer Out - Water 11,460 Essential Worker Pay 303-3101-5305 Transfer Out - Streets 4,533 Essential Worker Pay 303-3101-5325 Transfer Out - Transit 5,250 Essential Worker Pay 303-3101-5340 Transfer Out - Measure N 26,250 Essential Worker Pay 303-3101-5341 Transfer Out - SAFER Grant 22 Essential Worker Pay 303-3101-5601 Transfer Out - Fleet 1,750 Essential Worker Pay 303-3101-5602 Transfer Out - IT 3,500 Essential Worker Pay Total ARPA Funds 173,289
Measure-N
340-2610-1060 Overtime 33,000 More hours due to staff shortages 340-2610-1099 Essential Worker Pay 15,750 More than anticipated 340-2610-2063 PERS 9,845 More than anticipated
340-26105100 Transfer Out 147,311 Due to Prior Year admin costs Measure N 205,906
Special Revenue Funds
380-2710-3999 Fire Impact Program Expense 60,000 Council approved Infill Exemption Program 382-4840-3999 Public Building Impact Program Expense 45,000 Council approved Infill Exemption Program 384-6640-3999 Subdivision Park Impact Program Expense 80,150 Council approved Infill Exemption Program 386-2650-3999 Police Impact Program Expense 45,000 Council approved Infill Exemption Program 388-5710-3999 Sewer Impact Program Expense 210,980 Council approved Infill Exemption Program 390-3655-3999 Signalization Impact Program Expense 8,600 Council approved Infill Exemption Program 392-3660-3999 Storm Drain Impact Program Expense 49,000 Council approved Infill Exemption Program 394-3620-3999 Roads Impact Program Expense 205,000 Council approved Infill Exemption Program 396-7610-3999 Water Impact Program Expense 80,150 Council approved Infill Exemption Program Impact Fees 783,880
REPORT TO THE CITY COUNCIL
Item 6.2
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TO RETURN TO
THE AGENDA
Meeting of: April 26, 2022
AGENDA SECTION: New Business
SUBJECT: Approval of a Resolution of the City Council of the City of Chowchilla Rejecting a Bid for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff is requesting that City Council approve a resolution rejecting a bid for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project.
BACKGROUND:
Over the past two years, the City of Chowchilla’s Police Department has experienced numerous plumbing issues and failures related to the age and condition of the water pipe plumbing throughout the building.
While staff has addressed these issues with temporary fixes, staff determined that there was a clear need to repair/replace the aging plumbing system serving the Police Department due to the threat to health and safety of the building’s occupants and the potential to damage essential emergency services equipment, which would impair public safety services.
The City initially advertised for bids for this project in May 2021 and July 2021. However, the city did not receive any bids for either RFP. As a result, the City reached out directly to multiple vendors, including many local vendors, for quotes through a mini-RFP process. All potential bidders were provided with the scope of work, provided with any as-builts that the City had on file for the building and allowed access to the building’s infrastructure in order to put together their best estimate in order to submit their quotes for the City to award by January 25, 2022.
Due to the City receiving a challenge to the January 25, 2022 bid award, the City released another Invitation to Bid (ITB) on March 9, 2022. The ITB closed on April 7, 2022. State law requires that public works projects follow certain procedures, including for vendor selection, to help achieve transparency and cost effectiveness. One requirement is that the City must accept the bid of the lowest responsible general contractor submitting a responsive bid to construct the project. A responsive bid is one that fully complies with all of the bid requirements, and a responsible bidder is one whose past performance, reputation, and financial capability is deemed acceptable. A contract may not be award to a non-responsive bidder.
REASON FOR RECOMMENDATION:
The City opened bids for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project on April 7, 2022. The City received one (1) bid from Johnson Industrial, Inc.; however, after review, City staff determined that the bid submitted failed to comply with the following bid requirements set forth in the ITB:
1. Bid was as not submitted on the required bid form. Bids not made on the proper form shall be disregarded. (see ITB CC-6, subsection 1; ITB CC-14-16.)
2. Bid failed to include the entire list of the ITB’s Scope of Work. (see ITB CC-5, section “Scope of Work”.)
3. Bid failed to include the proper Designation of Subcontractors form, despite Johnson Industrial, Inc.’s intent to use Burke Construction as its subcontractor. (see ITB CC-6, subsection 5; ITB CC26-28.)
4. Bid failed to include the required bid forms: Non-Collusion Declaration, Sufficient Funds Declaration, Workers’ Compensation Certification; and Contractor Questionnaire. (see ITB CC-7, subsection 7; ITB CC-19-25; ITB CC-29-31.)
5. Bid included a Bid Bond that was not filled out incorrectly, as it failed to state the bond’s specific dollar amount. (see ITB CC-7, subsection 8.)
As a result of the above, Johnson Industrial, Inc.’s failure to comply with bid requirements makes the Bid received non-responsive. Pursuant to Public Contracts Code section 22038, the City must award the project to the lowest responsible bidder submitting a responsive bid or reject all bids received. After consultation with the City Attorney, it was determined that it was in the City’s best interests to reject Johnson Industrial, Inc.’s Bid as non-responsive. Accordingly, City Staff recommends City Council reject the Bid on the above-mentioned basis.
FISCAL IMPACT:
There is no fiscal impact rejecting the bid as the City will not enter into a contract with the contractor to perform the retrofit project.
ALTERNATIVES:
None proposed.
ACTIONS FOLLOWING APPROVAL:
Per Public Contract Code section 20166, since no responsive bids were received to which the City may award the contract, the City may have the project done without further compliance with bid requirements.
COUNCIL RESOLUTION # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
REJECTING A BID FOR THE DOMESTIC WATER PIPING RETROFIT FOR THE
CHOWCHILLA POLICE DEPARTMENT PROJECT
WHEREAS, the City has adopted the FY 2021/2022 Capital Improvement Plan which includes the Domestic Water Piping Retrofit for the Chowchilla Police Department Project, as a funded project; and WHEREAS, the Domestic Water Piping Retrofit for the Chowchilla Police Department Project ("Project"), provides for domestic water piping replacement at the Chowchilla Police Department; and WHEREAS, on April 7, 2022, sealed bids for the Project were publicly opened and examined; and WHEREAS, the Public Contract Code section 22038 requires the City award a contract to the lowest responsible bidder submitting a responsive bid or reject all bids received; and WHEREAS, staff discovered abnormalities in the sole bid submitted in response to the Invitation to Bid (“ITB”) that materially deviated from requirements in the ITB; and WHEREAS, staff recommends that the City Council reject the bid received on April 7, 2022 for the Project as non-responsive.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:
1. The above recitals are true and correct.
2. The sole bid received on April 7, 2022 for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project is rejected as non-responsive.
3. Staff is authorized to negotiate a contract for the Project with any qualified and capable vendor for a fair and reasonable cost.
4. This resolution takes effect immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of April 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor John Chavez
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: April 26, 2022
AGENDA SECTION: New Business
SUBJECT: Resolution Awarding Construction Contract for the Humboldt Avenue Street Improvements to Dave Christian Const. Co., Inc. in the Amount of $2,869,900.60 and Authorizing the City Administrator to Execute the Contract on Behalf of the City.
PREPARED BY: Jerry Jones, Contract City Engineer
ATTACHMENTS: None
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
City Council adopt a resolution awarding the construction contract for the Humboldt Avenue Street Improvements to Dave Christian Const. Co., Inc. in the amount of $2,869,900.60 and authorizing the City Administrator to execute the contract on behalf of the City.
BACKGROUND:
The Humboldt Avenue Street Improvements Project is included in the City’s 5-Year Capital Improvement Program as Project No. SD-1. The Project will consist of the reconstruction of the existing pavement section on Humboldt Avenue from 3rd Street to 15th Street, including replacement or construction of concrete curb and gutter, sidewalks, cross gutters, curb ramps, and driveways at various locations where the improvements do not exist or are damaged or deficient. In addition, the Project will install storm drainage facilities (i.e. pipes, manholes, inlets, etc.) to serve the southeastern portion of the City’s historic core. The storm drainage facilities will be installed in sections of Humboldt, 12th, 10th, 5th, and 3rd Streets. The storm drainage facilities to be installed are considered Phase I of the City’s overall plan to improve drainage within the City’s historic core.
The City began advertising the Project for bids on March 23, 2022. The Notice Inviting Bids was published in the Madera Tribune, posted on UrbanLeap, and submitted to the appropriate construction trade journals and builder’s exchanges.
REASON FOR RECOMMENDATION:
Bids were received from five contractors on April 19, 2022, as follows:
Contractor Base Bid
Additive
Alternate No. 1
Dave Christian Const. Co., Inc. $2,792,764.60 $77,136.00 Don Berry Construction, Inc. $2,998,570.40 $93,940.00
Agee Construction Corp $3,013,374.00 $83,020.00
Emmett’s Excavation, Inc. $3,171,015.00 $101,040.00
Floyd Johnston Const. Co. $3,202,755.50 $106,464.00
Engineers Estimate $3,023,275.50 $69,148.00
The Public Contract Code requires that the bid documents state how bids with additive alternates are to be compared. The project specifications state that the bids will be compared based on the Base Bid.
Additive Alternate No. 1 consists of the installation of a storm drain pipe, parallel to the existing storm drain pipe, in 15th Street from Humboldt to Alameda. The parallel pipe will improve the operation of this section of the existing storm drainage system.
Staff has reviewed the bid submitted by Dave Christian Const., along with information regarding their previous work experience. Based on review, Staff have determined the bid submitted is responsive and Dave Christian Const. to be a responsible contractor. Staff recommends City Council award the contract, for the Base Bid and Additive Alternate No. 1, to Dave Christian Const. and authorize construction contingencies in the amount of 10% of the contract, as approved by the Public Works Director.
FISCAL IMPACT:
The construction costs and available funding for the Project are summarized in the following table.
Amount
Construction Costs
Contract $2,869,900
Contingency (10%) $286,990
CM/Inspection/Testing $370,000
Total Construction $3,526,890
Available Construction Funding
CDBG PI Waiver $1,000,000
Measure T $78,978
RMRA (SB1) $637,503
RSTP $434,303
Storm Drainage Fund $1,000,000
Street Degradation Fees $1,000,000
Total Available Construction Funding $4,150,784
ALTERNATIVES:
City Council may reject all bids.
ACTIONS FOLLOWING APPROVAL:
1. Execution of Contract, Pre-Construction Meeting and Notice to Proceed.
2. Construction (90 working days)
COUNCIL RESOLUTION NO # -22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA
AWARDING THE CONSTRUCTION CONTRACT FOR THE HUMBOLDT AVENUE STREET IMPROVEMENTS TO DAVE CHRISTIAN CONST. CO., INC. IN THE AMOUNT OF $2,869,900.60 AND
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE THE CONTRACT ON BEHALF OF THE CITY
WHEREAS, the Invitation to Bid for the Humboldt Avenue Street Improvements (the “Project”) was published in the Madera Tribune on March 23, 2022 and was sent electronically and mailed to all construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037; and
WHEREAS, the following bids for the Project were received and publicly opened and read aloud at the Chowchilla City Hall on April 19, 2022 at 2:00 p.m.:
Contractor Base Bid
Additive
Alternate No. 1
Dave Christian Const. Co., Inc. $2,792,764.60 $77,136.00 Don Berry Construction, Inc. $2,998,570.40 $93,940.00
Agee Construction Corp $3,013,374.00 $83,020.00
Emmett’s Excavation, Inc. $3,171,015.00 $101,040.00
Floyd Johnston Const. Co. $3,202,755.50 $106,464.00
WHEREAS, the City Engineer’s Estimate was $3,023,275.50 for the Base Bid and $69,148.00 for Additive Alternate No. 1; and
WHEREAS, the City Engineer has determined the bid submitted by Dave Christian Const. Co., Inc. to be responsive and Dave Christian Const. Co., Inc. to be a responsible contractor; and WHEREAS, the City Engineer recommends the Project be awarded to Dave Christian Const. Co., Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:
1. The above recitals are true and correct.
2. The low bid submitted by Dave Christian Const. Co., Inc. is responsive.
3. The construction contract for the Project is awarded to Dave Christian Const. Co., Inc. in the amount of $2,869,900.60 and contingencies of up to ten percent (10%) as approved by the Public Works Director are authorized.
4. The City Administrator is authorized to execute the contract on behalf of the City of Chowchilla.
5. This resolution is effective immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 26th day of April, 2022 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
John Chavez, Mayor
ATTEST:
Joann McClendon, CMC
City Clerk
REPORT TO THE CITY COUNCIL
Item 6.4
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: April 26, 2022
AGENDA SECTION: New Business
SUBJECT: Informational Item – Excel Project Management Program (PMP) Update PREPARED BY: Stacy Weaver, Deputy City Clerk / Secretary II ATTACHMENTS: Excel Project Management Program City Council Departmental Spreadsheets
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Informational item only.
BACKGROUND:
City Council has requested that staff bring back the Project Management Program (PMP) reports on a quarterly basis for follow up and review. Below you will find a quick review of items that are on-going, in progress, or on hold. The last report was brought to the Council on January 25, 2022. Currently there are 22 items in progress, 13 ongoing, 6 projects on hold, and 13 completed items and 1 cancelled item.
City Staff reviewed the city’s agendas, minutes, and memorandums from January 1 to March 31, 2022.
Also, staff, reviewed the weekly activities report since January onward to provide updates to items that have been brought before Council. Between January and the end of March there were 6 scheduled Council Meetings. Out of the 7 Council Meetings Staff submitted 19 Consent Items, 2 Public Hearings, 20 New Business Items and 2 Presentation/Workshop items to City Council to approve or provide direction between January to March time frame. Since last PMP update there were 12 completed projects within this time frame. The items are listed below for quick reference.
It was requested to have staff bring back the “Rancho Calera” project to report out on a quarterly basis since the developer is ready to move forward with the project with a new design layout.
In Progress: (Highlighted in Green)
1. Robertson Blvd Beautification Project – Working with Y&H a. Robertson Blvd SR 233 Maintenance Agreement – Contract Signed with Caltrans b. Beautify Chowchilla Volunteer Committee – Mayor’s Volunteer Award to Melissa Esquivel
2. Financial Software – Currently working with Tyler
3. Expansion of Fire Station – Agreement with Diede Construction Company
4. Strategic Planning Workshop was completed and staff is in the process of reviewing.
5. Security Fencing for Police Department
6. Project Sunset [Auto Zone]
7. Local Roadway Safety Plan (LRSP) Consultant TJKM
8. CFD – Greenhills
9. Oleander Terrace Development
10. CUP No. 20-0008 Automotive Repair Shop
11. Humboldt Storm Drainage & Street Reconstruction Project
12. Transient Ag Use at Airport
13. 2020 CalHOME Application
14. CV2 & CV3 CDBG Coronavirus Aid Small Business Loan Program
15. Rancho Calera – Brought back to a quarterly reporting as developer is ready to move forward
16. Proposition 68 Grant Program Funds.
17. Well Installation – Pheasant Run, LLC
18. Parcel Map No. 21-007
19. City’s LOGO Update
20. Infill – CFD
21. Weed Abatement
22. PD Water Pipe Rehabilitation Project
On Going Projects: (Highlighted in Blue)
1. COVID – 19 (All Department)
2. Public Works Open Until Fill Positions:
a. Until Filled Positions
i. P/T Specialized Service Maintenance Worker I/II
ii. Streets & Construction Worker III
iii. Wastewater System Supervisor
iv. Utility System Supervisor
b. Continuous Positions
i. Police Officer I & II
ii. CSO/Dispatcher
iii. Transit Driver/Dispatcher
3. High Speed Rail (HSR)
4. Fairmead WWTP Project
5. SR 99 / SR 233 Interchange – Cooperative Agreement No. 06-1724
6. Former Library Building Status
7. Madera County Fire Station – Madera County are currently looking outside City limits.
8. Storm Drainage Improvements - Phase I
a. Kings Ave Storm Drain (See Progress Item No. 13)
b. Sonoma Storm Drainage Improvement
9. Measure N Public Safety Sale Tax Committee Meetings
10. Chowchilla Excel PMP Updates
11. Mid Valley Disposal Updates
12. 2021 CDBG Block Grant for Public Works Projects
a. ADA Sidewalk Improvements
b. Kings Ave Storm Drain Project
13. Website Re-Design
Projects on Hold: (Highlighted in Yellow)
1. Ad Hoc Zoning Ordinance Update
2. Lease Financing with Enterprise Fleet Management for PD Vehicles
3. Airport Improvement Plans (AIP) Project List
4. Shipping Container Ordinance Update (Community Development / City Clerk’s Office)
5. Boat Races. Looking into possible future events
6. Ad Hoc – WWTP Committee (We are waiting to see if the state approves the Fairmead Consolidation Project. If yes, then we no longer need this committee Completed Project: (Highlighted in Orange)
1. Ordinance Title 6 – Animals “AMENDED”
2. Quarterly Fee Waiver
3. MCEDC Proposed 2022/2023 Annual Basic Budget
4. Opposing Initiative 21-0042A1 Taxpayer Protection & Government Accountability Act, A State Ballot Measure Restricting Voter’s Input and Local Taxing Authority
5. FTA Section 5311 Application for Funding (Transit)
6. Amending Salary Scale – Director of Recreation and Community Engagement Grade M11
7. Approving Lease Agreement with Chowchilla District Chamber of Commerce
8. Facility Use Agreement Community Science Workshop Network
9. ROPS – Annual Recognized Obligation Payment Schedule 07/2021 – 06/2022
10. Surplus Property
11. Budget Amendments as Part of the 2020-2021 FY
12. Annual Progress Reports for Housing Element & General Plan
13. FY 2020/2021 Financial Statement Audit
Cancelled Items
1. Districting – Not enough Public Interest to Move Forward Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
On Going Council Meeting 11/10/2015 High Speed Rail
Wkly Activities
Report February 20 - February 26, 2022 Attended a monthly High Speed Rail Meeting.
On Going
On Hold Council Meeting 12/10/2019 AD HOC - WWTP
On Going Council Special Meeting 3/16/2020 (COVID-19) COVID - 19 Wkly Activities
Report January 2 - January 8, 2022
Attended an executive meeting with the County and City of Madera, as well as other agencies to discuss COVID issues.
Significant increase in cases, positivity rate and
hospitalizations. New guidance from CDC regarding
quarantine time and definition of fully vaccinated. [Fully Vaccinated means original shot(s) and boosted if eligible] Wkly Activities
Report January 9 - January 15, 2022
Attended an executive meeting with the County and City of Madera, as well as others. OSHA updated their guidelines to be in line with CDC. Can come off isolation after 5 days with a negative test. Otherwise do a 10 day quarantine and no
negative test is required to return to work.
Dealing with multiple cases of COVID amongst
employees. Notified all employees they should be
wearing mask when inside city hall in common areas.
Do not need to wear in their office by themselves.
Council Meeting 01/11/2022
New Business
6.2 General (Verbal) Update regarding the State of
Emergency and COVID-19; Direction and/or Action (Pruett) Mayor Chavez announced that Marlene Holst is working
with the State to provide a free COVID test for
employers. She will come to your place of business and
help facilitate the testing of employees at no charge.
Wkly Activities
Report January 16 - January 22, 2022
Attended an executive meeting with the County and City of Madera, as well as other regarding COVID - Positive cases remain high.
Dealing with multiple cases of COVID amongst
employees. Multiple employees out. Finance and
Comm Dev were down to 1 person for a couple of days.
Wkly Activities
Report January 23 - January 29, 2022
Steel dealing with multiple cases of COVID amongst
employees Attended a weekly COIVD executive meeting
update. Numbers are still high but starting to level out and even decrease. A decrease in cases is expected in the
upcoming weeks and they believe we are on the downside of the surge.
Council Meeting 01/25/2022
New Business
6.6 General (Verbal) Update Regarding the State of
Emergency and COVID-19; Direction and/or action (Pruett) City Administrator PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
New Business
6.2 General (Verbal) Update regarding the State of Emergency and COVID-19; Direction and/or Action (Pruett)
Council Meeting 02/22/2022
New Business
6.5 Consideration and Adoption of a City Council Resolution (15-22) Rescinding Resolution No. 06-21, thereby invalidating Emergency Service Director Order No. 02-2020 regarding
COVID Leave Pay; and confirming implementation of Senate Bill 144 (Pruett)
Approved by Resolution No. 15-22. Motion by Council
Member Smith, Seconded by Council Member Palmer to
Approve City Council Resolution No. 15-22, rescinding
Resolution NO. 06-21, Thereby invalidating Emergency
Service Director Order No. 02-2020 regarding COVID
Leave Pay; and confirming implementation of Senate Bill 1144. Motion passed unanimously by roll call vote.
New Business
6.6 General (Verbal) Update Regarding the State of
Emergency (Pruett)
Council Meeting 03/08/2022
New Business
6.3 General (Verbal) Update Regarding the State of
Emergency and COVID-19; Direction and Action (Pruett)
Action: None; verbal Report only.
Council Meeting 03/22/2022
New Business
6.2 General (Verbal) Update regarding the State of Emergency and COVID-19; Direction and/or Action (Pruett)
Action : None; Verbal Report Only.
Wkly Activities
Report March 20 - March 26, 2022
Attended a webinar on the reporting requiremetns of the ARPA funding we received. The Treasury Department has
made changes and we have the ability to claim a standard
On Going
On Going Council Meeting 07/28/2020 Excel PMP Spreadsheet Council Meeting 01/25/2022
New Business 6.5 Information Only - Project Management Program Quarterly Update (Pruett)
Action: None
On Going
In Progress Council Meeting 11/10/2020 Project Sunset [AutoZone] Wkly Activities
Report January 9 - January 15, 2022 (Com Dev)
Staff called the Project Sunset team inquiring about receipt of the updated Site Plan Review Application.
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report January 23 - January 29, 2022
Began drafting the necessary document for the AutoZone
Distribution Center
Wkly Activities
Report January 30 - February 5, 2022
Staff prepared and distributed the project information for AutoZone and Palasa to various departments to review.
Wkly Activities
Report February 6 - February 12, 2022
Staff participated in a Development Review meeting with AutoZone staff. The discussion pertained to the proposed development conditions of approval. Staff drafted the site plan review approval letter for AutoZone.
Community Development - Staff participated in a
Development Review meeting with AutoZone staff.
The discussion pertained to the proposed
development conditions of approval. Public Works -
Attended Meeting with AutoZone to discuss
potential conditions for their development.
Wkly Activities
Report February 13 - February 19, 2022
Had a meeting with AutoZone team to discuss the site plan application. We have provided comments and there are c
couple items that need to be worked out regarding frontage improvements.
Public Works - Attended meeting with AutoZone to
discuss potential conditions for their development
of the distribution center. Meeting with internal
staff to discuss condition alternatives and meeting
with the Mullis group to discuss potential
alternatives.
Wkly Activities
Report February 20 - February 26, 2022
Had a meeting with staff and consultants to discuss the Auto Zone site plan application and associated Chowchilla Blvd. frontage improvement issue. Have a Ad Hoc scheduled for next week to discuss options.
Public Works - Attended meeting with City Staff to
discuss Auto Zone distribution center frontage
improvements and alternatives. Met with the
Economic Development Ad Hoc Committee to
discuss the potential improvements and
alternatives.
Wkly Activities
Report February 27 - March 5, 2022
Had a follow up meeting with the Mullis team regarding the Auto Zone frontage improvements.
Com Dev - Staff spoke with various individuals with
the Project Sunset team. These discussions were to
help keep the project moving forward.
Wkly Activities
Report March 6 - March 12, 2022 (Admin)
AutoZone has agreed in principle to the revised frontage improvements on Chowchilla Blvd as well as the storm basin connection for water on Chowchilla Blvd.
Wkly Activities
Report March 13 - March 19, 2022 (Admin)
Attended a meeting with AutoZone to discuss the final
updated comments on the conditions of approval for the Site Plan.
Com Dev - Staff participated in a Zoom call with the
project sunset development team regarding the
proposed alternative roadway designs.
On Going
Council Meeting 02/22/2022
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Consent
3.5 Consideration and Acceptance of the Quarterly Fee Waiver Report (Pruett) Motion by Council Member Palmer, Seconded by Council member Smith to Approve the Consent Calendar as
presented. Motion passed unanimously by roll call vote.
New Business
6.1 Consideration of Approving the Madera County Economic Development Commission's Proposed 2022-2023 Annual Basic Level Budget (Pruett) Motion by Council Member Smith, Seconded by Council
Member Palmer to Approve the Madera County Economic
Development Commission's Proposed 2022-2023 Annual
Basic Level Budget. Motion passed unanimously by roll call vote.
New Business
6.4 Consideration and Adoption of a City Council Resolution (14-22) Opposing Initiative 21-0042A1, the Taxpayer Protection and Government Accountability Act, a State Ballot Measure Restricting Voters' Input and Local Taxing Authority (Pruett) Motion by Council Member Ahmed, Seconded by Council
Member Palmer to Approve Council Resolution (14-22),
Opposing Initiative 21-0042A1, The Taxpayer Protection and Government Accountability Act, a State Ballot Measure
Restricting Voters' Input and Local Taxing Authority. Motion passed unanimously by roll call vote.
Approved Rod Pruett 04/14/2022
On Going Council Meeting 12/08/2015 Human Resources
CalOpps Status
Update CalOpps Status Update - 03/17/2022
Until Filled - Streets & Construction Worker I & II;
Part-Time Specialized Service Maintenance Worker
I & II; Wastewater System Supervisor; Utility
System Supervisor. Continuous - Transit Driver I /
Dispatcher; CSO/Dispatcher; Police Officer I/II
Wkly Activities
Report March 20 - March 26, 2022 Filled a long-standing vacancy for a part time Transit Driver I/Dispatcher, Lucia Torres.
On Going
On Going Council Meeting 7/24/2018 Measure N - Public Safety Sales Tax On Going
On Hold Council Meeting 8/27/2019 Town Hall - Shipping Containers On Going STATE OF EMERGENCY COVID-19
Wkly Activities
Report January 2 - January 8, 2022
Reached out to Madera County Public Health to see if they can send the City over some home testing kits for our staff.
Was told that they had received a limited amount of tests and the only eligible sectors are grocer stores, restaurants/fast food, warehouses/factories, gas stations, and gyms/fitness centers.
City Clerk PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report January 9 - January 15, 2022
Cal OSHA finally updated their isolation & quarantine
guidelines to match the CDC's; plus, the definition now of being "fully vaccinated" includes all available boosters.
Council Meeting 01/11/2022
Consent
3.3 Consideration and Approval of a City Council Resolution Authorizing Continued Use of Remote Teleconferencing
Provision (AB 361 and Government Code Section 54953)
McClendon
Motion by Council Member Palmer, Seconded by
Mayor Chavez, to appoint Paige Hill to the Public
Safety Transaction and Use Tax Citizen's Oversight
Committee. Motion passed unanimously by roll
Council Meeting 02/08/2022
Consent
3.3 Consideration and Approval of a City Council Resolution Authorizing Continued Use of Remote Teleconferencing
Provision (AB 361 and Government Code Section 54953)
McClendon
Motion by Council Member Palmer, Seconded by
Mayor Pro Tem Barragan to Approve the Consent
Calendar as Presented. Motion passed
unanimously by roll call vote. CC Resolution No. 08-
22 Council Meeting 03/08/2022
Consent
3.4 Consideration and Adoption of a City Council Resolution Authorizing Continued use of Remote Teleconferencing
Provisions (AB 361 and Government Code Section 54953)
McClendon
Action: Approved By Resolution No. 16-22
Continue to place the item on the City Council
Meeting agenda every 30-days to continue with the
AB361 guidelines without disruption.
Council Meeting 03/22/2022
Consent.
3.2 Consideration and Adoption of a City Council Resolution (20-22) Authorizing Continued use of Remote
Teleconferencing (AB 361 Government Code Section 54953) McClendon
Motion by Council Member Palmer, Seconded by
Council Member Smith to Approve the Consent
Calendar as Presented. Motion passed with Mayor
Pro Tem Barragan and Mayor Chavez absent.
Actions Following Approval: Continue to place the
item on the City Council Meeting Agenda every 30-
days to continue with the AB361 guidelines without
disruption.
On Going
Cancelled Council Meeting 01/26/2021 Districting (Elections) Wkly Activities
Report January 24 - January 30, 2021 Attended a Redistricting Workshop
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
New Business
6.3 Consideration and Adoption of a City Council Resolution to Initiate a Transition to District-Based Election System Following the Release of the 2020 Census Data (Lerner)
Action: Approved by Council Resolution 09-21 CVRA Act 2001 - Motion by Mayor Pro Tem Barragan, Seconded by Mayor Palmer to approve
Council Resolution #09-21, to initiate a transition to
district-based election system following the release
of the 2020 Census data. Motion passed with
council member Chavez voting "no".
Wkly Activities
Report June 6 - June 12, 2021 (Administration & Clerks Office) Met with legal and the firm NDC in regards to Districting.
Kickoff meeting to discuss the project. Provided them with some information on Greenhills and Pheasant Run. They also requested information from the schools.
Wkly Activities
Report July 11 - July 17, 2021
Sent out the public hearing notice regarding "districting" for the July 27 City Council meeting. The City will have an additional page on the website that will be interactive and exclusive to drawing district boundaries on maps.
Wkly Activities
Report July 18 - July 24, 2021 (Community Engagement) Stacy Wisener put the link on our website as required for the Districting public notice at the next council meeting.
Council Meeting 07/27/2021
Public Hearing
4.2 Consideration of a Public Hearing Regarding the
Introduction to Transforming the City from "At Large"
Elections to "By District" Elections (Attorney)
No one came forward for or against the item.
Wkly Activities
Report August 29 - September 4, 2021 Sent off the second public hearing notice regarding Districting, for the September 28 Meeting.
Council Meeting 09/28/2021
Public Hearing
4.1 Consideration of a Second Public Hearing regarding the introduction to transforming the City from "at large" elections to "by district" elections (Attorney)
Mayor Palmer opened the public hearing at 7:55
pm and no one come forward or against the item.
Mayor Palmer closed the public hearing at 7:55pm.
Not Enough Public Interest to Move Forward
Cancelled
Council Meeting 03/08/2022
Consent
3.5 Consideration and Adoption of a City Council Resolution Authorizing Staff to Apply for Federal Funding Under FTA Section 5311 and Authorizing the City Administrator or Designee to sign the required FY 2022 certifications and assurances for Federal Transportation Assistance (FTA) Section 5311 Programs, Projects and Grants. (McClendon)
Motion by Council Member Palmer, Seconded by Council
Member Smith to Approve the Consent Calendar as
Presented. Motion passed unanimously by roll call vote.
Action: Approved by Resolution No. 17-22.
Upload the signed Documents to BlackCat System.
New Business
6.1 Consideration and Adoption of a City Council Resolution Amending the Salary Scale of the Director of Recreation and Community Engagement to the Correct Pay Grade of M11, and Eliminate the Community Relations Manager Classification (McClendon)
Motion by Council Member Palmer, Seconded by Mayor Pro
Tem Barragan to approve City Council Resolution No. 18-22, Amending the Salary Scale of the Director of Recreation and Community Engagement to the Correct Pay Grade of M11,
and Eliminate the Community Relations Manager
Classification. Motion Passed unanimously by roll call vote.
Staff to update the Salary Scale
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
On Hold Council Meeting 10/10/2017 On Hold - AD HOC Zoning Ordinance On Hold Council Special Meeting 8/12/2019 (SHIPPING CONTAINERS) Shipping Containers - Ordinance Update In Progress City Council Meeting 04/13/2021 Oleander Terrace Wkly Activities
Report January 1 - January 8, 2022
Staff is processing two final map applications for City Council consideration in January. One is for 313 Prosperity Blvd, the other is for Oleander Terrace Subdivision.
Wkly Activities
Report January 16 - January 22, 2022 Staff drafted three administrative reports for City Council consideration - Final subdivision map for Oleander Terrace.
Wkly Activities
Report January 23 - January 29, 2022
Continue to work with the Developer of Oleander Terrace and legal staff to get the documents ready for recordation with Madera County
Council Meeting 01/25/2022
New Business
6.4 Consideration and Adoption of a City Council Resolution Approving Final Map and Subdivision agreement for
Subdivision NO. 21-0009, Oleander Terrace, and Authorizing the Mayor to Sign the Subdivision Agreement (Hamilton)
Motion by Council Member Ahmed, Seconded by
Council Member Smith to Approve City Council
Resolution #07-22, approving final map and
subdivision agreement for subdivision No. 21-0009,
Oleander Terrace, and authorizing the Mayor to
sign the subdivision agreement, as Amended.
Motion passed unanimously by roll call vote.
Actions following approval - City Staff will execute
the map and subdivision agreement and deliver
both to the County Recorder's Office.
Wkly Activities
Report February 20 - February (City Clerk)
Assisted Mark with recordation of the Oleander maps and Development Agreement.
Com Dev - Staff meet with Madera County Officials
regarding the current processes for the
Recordation of final maps. Staff was able to have
the Final Map for Oleander Terrace Recorded. Staff
was informed this is the first final map to be
recorded for the City of Chowchilla in almost 10
years.
Wkly Activities
Report February 27 - March 5, 2022 (Public Works) Meet with contractors for a pre-construction meeting on the storm drain project by the developer.
Wkly Activities
Report March 6 - March 12, 2022
Staff was informed this week Oleander Terrace started
construction on Howell Road. With Oleander Terrace
Subdivision starting this moth, it is anticipated we will begin to receive an additional 4-5 new SFD applications being issued on a monthly basis beginning in May and continuing into September.
Public Works - Oleander Terrace meet with
contractors for start of construction on the storm
drain project by the developer. Met with Phase
One construction crew on Howell Road to verify
location of water main in their trench line. We shut
off a section of water main during construction in
case it got hit.
Community Development PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report March 13 - March 19, 2022
Howell Road continued to see road work begin performed
due to the upcoming Oleander Terrace Subdivision.
Public Works - Repaired (2) water lines that were
hit by contractors while excavating on Howell Road
for the new storm drain. Repaired a 4" sewer
lateral that was hit by contractors while excavating
on Howell Road for the new storm drain.
In Progress
In Progress Council Meeting 06/29/2021 CUP NO. 20-0008
In Progress
NOTES: Cal Grants Received
2019 CalHOME Application was un-successful
2020 CalHOME: 2020-CalHOME-16121
2020 CDBG EcDev Competitive Grant: 20-CDBG-12078 - $500k 2021 CDBG EcDev Competitive Grant: Awaiting Response from HCD 2018 HOME: 18-HOME-12587 - $500k
2019 HOME: 19-HOME-14964 - $500k * Received Standard Agreement In Progress Council Meeting 08/10/2021 2020 CalHOME Application In Progress
In Progress Council Meeting 09/14/2021 CV2 & CV3
Update CDBG-CV2-3 Economic Development Loan Program - 35K per LMI job creation or retention or max of $105,000.00
Total Applications - 7; Awarded 1 @ $105,000.00; Pending - 6 Total Remaining Funds $187,702.00 In Progress
In Progress Planning Commission Meeting
03/30/2011
As Requested Added Back In. The Developer is ready to move forward. Rancho Calera
Wkly Activities
Report January 2 - January 8, 2022 (City Clerk) Recorded the Quit Claim Deed and Release of Interest with the County regarding Rancho Calera.
Wkly Activities
Report January 9 - January 15, 2022 (Admin)
Attended a Rancho Calera meeting. Discussed water tank and well issues. Informed them that we are using ARPA funds to put in a new tank and well and that would give time for more development before we had to address additional water
issues resulting from the project. Will also allow us more time to collect DIF fees to be ready to put in another well later on during development. They are issuing a press relates about the project.
Com Dev - Staff met with the Rancho Calera
Development team regarding the project's
infrastructure needs and the previously release
press release. Public Works - Attended Rancho
Calera meeting to discuss future water needs and
potential phasing of water improvements.
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report January 16 - January 22, 2022 (Admin)
Attended a Rancho Calera meeting. They released a press release regarding the project.
Wkly Activities
Report January 23 - January 29, 2022
Had a Rancho Calera meeting to provide status updates. Will need to bring back the Development Agreement to be
approved by Ordinance. Was approved by Resolution at the last meeting and was identified that it needs to be done by Ordinance.
Wkly Activities
Report January 30 - February 5, 2022
John did an interview with ABC 30 to discuss the Rancho Calera project as well as other City Related items.
Staff met and participated with the Mayor to
discuss an upcoming interview with ABC30 News.
The discussion was regarding Rancho Calera's
recent press release.
Wkly Activities
Report February 6 - February 12, 2022 (Administration)
Worked with legal to address a concern related to the Rancho Calera Development Agreement. It was approved, along with the Specific Plan and Tentative map, at a previous meeting but it was approved by Resolution and needs to be approved by Ordinance.
Council Meeting 02/22/2022
Public Hearing
4.1 Introduction, First Reading with Option to Waive the First Reading of an Ordinance to Adopt the Development
Agreement for the Rancho Calera Project (Hamilton)
Motion by Council Member Palmer, Seconded by
Council Member Smith to Waive the First Reading
of an Ordinance to Adopt the Development
Agreement for the Rancho Calera Project. Motion
passed unanimously by roll call vote.
Wkly Activities
Report February 20 - February 26, 2022 (Public Works)
Meeting with a concerned citizen with the City Administrator to discuss her concerns about the Rancho Calera
development and potential impacts to the water system and wastewater treatment plan.
Wkly Activities
Report February 27 - March 5, 2022
Staff prepared the Administrative Report for the Second Reading of the Rancho Calera Ordinance.
Council Meeting 03/08/2022
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Consent
3.3 Second Reading with Option to Waive the Second
Reading of an Ordinance to Adopt the Development
Agreement with Rancho Calera Project. (Hamilton)
Action: 2nd Reading Waived; Approved as
Ordinance No. 508-21. Following the second
reading, staff will execute the considered
Development Agreement. Posted in Lobby for
review. Recorded Document No. 2022005295
Oleander Terrace - Subdivision Improvement
Wkly Activities
Report March 6 - March 12, 2022
Staff spoke with Rancho Calera development team regarding the processing of the Development Agreement
Wkly Activities
Report March 13 - March 19, 2022
Staff meet with the Rancho Calera Development Team to
complete Development Agreement (DA) for the project.
Once the DA is signed by the property owner, City Staff will be able to get the document recorded.
Wkly Activities
Report March 20 - March 26, 2022
Staff received the second Tentative Subdivision Map for Rancho Calera for 79 Units. This Tentative Map is an
additional 79 Units, when combined with the previously
approved TSM would make it 220 new units once these maps are recorded.
In Progress
In Progress Council Meeting 01/25/2022 Parcel Map No. 21-007 New Business
6.2 Consideration and Adoption of a City Council Resolution Approving Parcel Map No. 21-007 (Hamilton)
Motion by Council Member Smith, Seconded by Mayor
Chavez to Approve City Council Resolution #05-22, Approving Parcel Map No. 21-007. Motion passed unanimously by roll call vote.
City Staff will execute the map and subdivision
agreement and deliver both to the County
Recorder's Office.
New Business
6.3 Consideration and Adoption of a City Council Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto from the 2020-2021 Funding Year of the State Community Development Block Grants (CDBG) Program (Hamilton)
Motion by Council Member Ahmed, Seconded by Mayor Pro
Tem Barragan to approve City Council Resolution #06-22, Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the
2020-2021 Funding Year of the State Community
Development Block Grant (CDBG) Program. Motion passed
unanimously by roll call vote.
Acceptance of any grant awarded and/or additional
contracts with Michael Baker International for
implementation for the planned activities would be
brought before City Council at a later date for
consideration and possible action. Provided HCD
approve the City's CDBG Economic Development
Loan Program application for funding, the City
Administrator would be required to execute and
future documents related to the execution of the
grant and the agreement with HCD. Additionally,
upon execution of the grant agreement, the
Finance Director would accept, appropriate, and
modify appropriated city accounts related to
awarding of the grant to the City of Chowchilla - If
Awarded, the City will work with the State of
California and Michael Baker International Inc.
(Vendor) with the implementation of these funds
into the community.
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Completed Council Meeting 02/08/2022 Ordinance Title 6 - Animals "AMENDED" Public Hearing
4.1 Introduction, First Reading with Option to Waive the First Reading of an Ordinance Amendment Title 6, Animals, of the City of Chowchilla Municipal Code (Hamilton)
Motion by Council Member Ahmed, Seconded by Council
Member Smith to Waive the First Reading of an Ordinance Amending Title 6, Animals, of the City of Chowchilla Municipal Code. Motion passed unanimously by roll call vote.
Actions Following approval - Bring back to City
Council for the 2nd Reading of Amended
Ordinance. Within 15 days of adoption the Clerk's
Office will publish the summary of the amended
ordinance and the voting results of who was for or
against the amendment. Post amended Ordinance
in the kiosk for public review. After 30 days, the
amended ordinance goes into effect.
Council Meeting 02/22/2022
Consent
3.2 Second Reading with Option to Waive the Second
Reading, and Adoption of an Ordinance (507-22) Amending Title 6, Animals, of the City of Chowchilla Municipal Code (Hamilton) Motion by Council Member Palmer, Seconded by Council member Smith to Approve the Consent Calendar as presented. Motion passed unanimously by roll call vote.
Adopted by Ordinance No. 507-22. Post at City Hall
for 30 days before Enforced.
Council Meeting 03/22/2022 Annual Progress Report Housing Element/General Plan
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
New Business
6.1 Consideration and Adoption of City Council Resolution Accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2021 Year (Hamilton)
Motion by Council Member Smith, Seconded by Council
Member Palmer to Approve City Council Resolution #22-22, Accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2021 Year. Motion passed with Mayor Pro Tem Barragan and Mayor Chavez
absent.
The City of Chowchilla 2040 General Plan (SCH
#2009022007) and Program Environmental Impact
Report (PEIR) was Certified on May 2, 2011. The
City of Chowchilla 5th Cycle (2016-2024 Adopted
Four-Year Housing Element was deemed to be in
full compliance with State Housing Element Law
(Article 10.6 of the Government Code) on June 11,
2020. No additional CEQA analysis is required for
the acceptance of these progress reports.
In Progress Council 2/25/2020 Strategic Planning Workshop In Progress
On Going COVID -19 Updates
On - Going
In Progress City Council 08/10/2021 CITY'S LOGO
Wkly Activities
Report January 1 - January 8, 2022 Begin Re-Branding and Updating all Logo's In Progress
On Going City Council 10/12/2021 Web Site Re-Design
Wkly Activities
Report January 1 - January 29, 2022 Large Projects - CivisPlus New Website Design Wkly Activities
Report February 20 - February 26, 2022 Civic Plus Website Meeting for design concept, a few changes still need to be made.
On - Going
Council Meeting 02/08/2022 Chamber Lease Agreement
Consent
3.4 Consideration and Adoption of a City Council Resolution NO. 09-22 Approving a Lease Agreement with the Chowchilla District Chamber of Commerce (Wisener) Motion by Council Member Palmer, Seconded by Mayor Pro
Tem Barragan to Approve the Consent Calendar as Presented.
Motion passed unanimously by roll call vote.
Council Meeting 02/22/2022 Community Sciene Workshop
Community Engagement PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
New Business
6.3 Consideration and Adoption of a City Council Resolution (13-22) to Enter into a facility Use Agreement with the Community Science Workshop Network to provide educational workshops for the Youth of out Community and Authorizing the City Administrator or Designee to execute related documents thereto (Wisener) Motion by Council Member Palmer, Seconded by Council
Member Ahmed to Approve Council Resolution NO. 13-22, to enter into a Facility Use Agreement with the Community
Science Workshop Network to provide Educational
Workshops for the Youth of our community and authorizing the City Administrator or designee to execute related
documents thereto. Motion passed unanimously by roll call vote.
Approved by S.Wisener 04/01/2022
In Progress Council Meeting 01/12/2021 CFD - GREENHILLS Wkly Activities
Report January 2 - January 8, 2022
Continued to work on gathering information form all the departments for the Fiscal Impact Analysis and DIF study for the refunding of the CFD
Wkly Activities
Report January 9 - January 15, 2022
Continued to work on getting the CFD updated. Had a
meeting with the financing team (Wulf Hanse, Brandis
Tallman, and bond council) Began talks about the amount of bonding authority and how we want to refund the current CFD. Need to wait until the DIF study is completed to move forward which should be in a month or 2. Attended a DIF study meeting with NBS and staff. Went over a couple of the sections and have a meeting scheduled for next week to
hopefully complete the 1st review.
Wkly Activities
Report January 16 - January 22, 2022
Continued to work on getting the CFD updated. Attended a DIF study meeting with NBS and staff. Made some
adjustments to baseline assumptions and they will provide updated fee calculations next week.
Wkly Activities
Report January 30 - February 5, 2022 Continued to work on getting the CFD updated Wkly Activities
Report February 5 - February 12, 2022
Continued to work on getting the CFD Updated. Had a
meeting to discuss the Services Only CFD that was just
approved by Council. Deciding if we want to add the LLMD Services into the CFD or keep them separate.
Wkly Activities
Report February 20 - March 5, 2022 (Admin) Continued to work on getting the CFD updated. Met to go over water and storm drain.
Wkly Activities
Report March 6 - March 19, 2022 (Admin) Continued to Work on getting the CFD updated.
Finance Department PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report March 20 - March 26, 2022 (Admin)
CFD refunding - Have one last area to address for the DIF study which is Storm Drain. Waiting on an agreement from NBS to create the services only CFD tht would include the Oleander Project. Once received we will have legal review and then I can sign and that process started.
In Progress
In Progress Council Meeting 04/09/2019 Financial Software Tyler Wkly Activities
Report January 1 - January 8, 2022
Implementing Tyler software. Finalizing final 3 modules and payroll will run in parallel with Paychex for a couple of months before being 100% on its own.
Wkly Activities
Report January 9 - January 22, 2022
Implementing Tyler Software. Finalizing final 3 modules and payroll will run in parallel with Paychex for a couple of months before being 100% on its own. Still need to bring activity from Caselle into Tyler. Since not all modules were done at the same time, many things were still being done in Caselle and need to be brought into Tyler in order to have accurate numbers. This takes a lot of time because Tyler is paperless and everything has to be scanned in. Is reason for the delay in the monthly Financials.
Wkly Activities
Report January 23 - February 5, 2022
Still trying to finalize final modules. Finance was hit hard with COVID this week so not much was able to be done.
Wkly Activities
Report February 6 - February 22, 2022
Implementing Tylor Software. Still trying to finalize final modules. Payroll well start pilot mode 2/21/2022. Continued necessary trainings with departments
Wkly Activities
Report February 20 - March 19, 2022
Implementing Tyler Software. Still trying to finalize final modules. Payroll started the polit mode.
In Progress
Council Meeting 01/11/2022 Infill - CFD
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
New Business
6.1 Consideration and Adopting of a City Council Resolution (02-22) Authorizing the City Administrator to Execute a Professional Services Agreement with NBS to Provide Community Facilities District (CFD) Formation services for Infill Projects (Pruett)
Motion by Council Member Smith, Seconded by Mayor Pro
Tem Barragan to Approve Council Resolution #02-22,
Authorizing the City Administrator to Execute a Professional Services Agreement with NBS to Provide Community Facilities District (CFD) Formation Services for Infill Projects. Motion passed unanimously by roll call vote.
NBS will meet with City Staff, Legal Counsel, and
other interested parties to: Establish line of
communication; Clarify the specific project goals
and criteria that will meet the City's preference;
Identify and resolve any special circumstances
regarding the formation of the CFD; Develop
project schedules to meet legal requirements and
provide for effective interaction of all involved
parties; Establish meeting dates consistent with
schedule to achieve project milestones.
Wkly Activities
Report January 23 - January 29, 2022
Continued to work on getting CFD Update. Attended a DIF study meeting with NBS and staff. Discussed Police and File Fees.
Wkly Activities
Report February 6 - February 12, 2022
Continued to work on getting the CFD updated. Had a
meeting to discuss the Service Only CFD that was just
approved by Council. Deciding if we want to add the LLMD services into the CFD or keep them separate.
Wkly Activities
Report February 13 - February 19, 2022
Continued to work on getting the CFD updated. The services component seems to be pretty much done and we are sill
working on the Development Impact Fee Study Report.
Council Meeting 01/25/2022 ROPS
Consent
3.2 a.) Consideration and Adoption of a City Council Resolution (03-22) Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2021 through June 30, 2022 on Behalf of the Successor Agency for the Chowchilla Redevelopment Agency (Pruett)
Motion by Council/Board Member Smith, Seconded by
Council/Board Member Ahmed to approve the Consent
Calendar as Presented. Motion passed unanimously by roll call vote.
Actions Following Approval: Sign and Return to
Finance for Submission to Department of Finance
b.) A Redevelopment Successor Agency Resolution (01-22) Approving the Annual Recognized Obligation Payment Schedule for the Period from July 1, 2021 through June 30, 2022 (Pruett)
Council Meeting 03/22/2022 Mid-Year Budget
Consent
3.3 Consideration and Adoption of a City Council Resolution (21-22) Accepting Budget Amendments as Part of the 2020-2021 Fiscal Year (Williams) Motion by Council Member Palmer, Seconded by Council
Member Smith to Approve the Consent Calendar as
Presented. Motion passed with Mayor Pro Tem Barragan and Mayor Chavez absent.
Action Following Approval: The Finance Director or
designated staff will post Exhibit A into the City's
Financial System.
Council Meeting 03/31/2022 Financial Audit
New Business Presentation of the City's Fiscal Year 2020/2021 Financial Statement Audit (Pruett) Accept the FY 2020/2021 Audit as Presented Any journal entries propsed by the auditors will be uploaded to our system. The Books for Fiscal Year
2020/2021 will be formally closed.
On Going Council Meeting 6/27/2017 Madera County Fire Station Fire Department PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
On Going
In Progress Council Meeting 2/25/2020 Fire Department Expansion In Progress
Council Meeting 02/22/2022 Weed Abatement
Consent
3.3 Consideration and Adoption of a City Council Resolution (11-22) Declaring the Existence of A Public Nuisance by Virtue of Certain Weed Growth (2022 Weed Abatement) Gaumnitz
Motion by Council Member Palmer, Seconded by Council
member Smith to Approve the Consent Calendar as
presented. Motion passed unanimously by roll call vote.
Approved by Resolution No. 11-22
In Progress Council Meeting 09/08/2020 Security Fencing Wkly Activities
Report January 1 - January 8, 2022 (Public Works)
Work has resumed. Boring for column foundations
completed. Replacement of galvanized water line to PD and installation of new backflow device.
Wkly Activities
Report January 9 - January 15, 2022 (Public Works)
Work continues. Rebar cages created/set for column
foundations and concrete pouring for them completed.
Wkly Activities
Report January 16 - January 22, 2022 (Public Works)
The work for this week included backfilling and compacting the waterline with clean fill material. The contractor started the CUM wall footing excavation and set and tied the rebar.
Wkly Activities
Report January 23 - January 29, 2022 (Public Work)
Work continues. The work for this week included pouring the CMU wall footing and demolishing the driveway to be
replaced.
Wkly Activities
Report January 30 - February 5, 2022 (Public Works) Work continues. CMU wall footing is being installed.
Wkly Activities
Report February 28 - March 6, 2021 (Public Works)
Work continues. CMU wall footing is being installed, new driveway installed.
In Progress
Police Department PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
On Going Council Meeting 3/28/2017 (SR 99/233 Interchange) ACTIONS FOLLOWING APPROVAL: Implement the direction of the City Council.
Wkly Activities
Report January 16 - January 22, 2022
Attended meeting with Caltrans to discuss development of their SR233/Robertson Blvd. corridor plan. Discussion is on development of potential projects on the State Highway
system through Chowchilla over the next 5-10 years.
Wkly Activities
Report January 30 - February 5, 2022 Attended SR 233/Robertson Blvd corridor planning with Caltrans.
Wkly Activities
Report February 13 - February 19, 2022 (Administration) Had a meeting with staff and Caltrans to discuss the
roundabout. There has been a lot of miscommunication
between us and them and what heeds to be done. Have
scheduled a meeting next week with a couple directors from our district to see what needs to be done to get the
environmental completed.
Public Works - Attended State Route
233/Robertson Blvd., Corridor Planning meeting
with Caltrans to discuss potential future projects
related to the area. SR99/233
Interchange/Roundabout Project. Meeting with
Caltrans and consultants to meet new Caltrans
project team and discuss progress. Progress has
stalled. City identified several concerns about the
project and Caltrans review. Director of Public
Works to meet with Caltrans Project manager
weekly and project team to meet at minimum
monthly so that project can be completed.
Wkly Activities
Report February 20 - February 26, 2022 (Administration) Had a meeting with staff to discuss the roundabout project.
Had a meeting with Caltrans supervisors in person to discuss the problems we are having with the roundabout project.
They assured us that things will get back on track and they will be on top of the project moving forward. We have
monthly meetings set up plus Jason has weekly meeting set up.
Public Works - Attended State Route
233/Robertson Blvd. Corridor Planning meeting
with Caltrans to discuss potential future projects
related to the area. SR99/233
Interchange/Roundabouts project. Meeting with
Caltrans project manager to discuss the project and
options to move forward. Met with Caltrans
directors to discuss the project.
Wkly Activities
Report March 6 - March 12, 2022
Roundabouts Project meeting with Caltrans to discuss
engineering tasks and recent submittal of the traffic analysis.
Caltrans estimates 3-4 weeks for review and comments.
Wkly Activities
Report March 20 - March 26, 2022 (Admin)
Attended a Foundabout update meeting. We should have a
schedule of remaining items to complete for the
environmental and 30% design next Friday. We will also get a quote for Caltrans to take over and complete the project. If the quote is in line with what we have left to pay our
consultants I will consider turning it back over to them to complete.
Public Works - Received comments back from
Caltrans on the traffic analysis. Currently under
review with Peters Engineering. Attended monthly
project status update meeting. Caltrans is
currently reviewing the documents received, what
additional documents may be needed, and is
working one providing a proposal for a schedule
and cost if they were to take over from our
consultants. They expect to privide the proposal by
April 6th.
Public Works Department PMP Spreadsheet
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
On Going
On Going Council Meeting 6/27/2017 (Former Library) Structural Evaluation - Advanced Structural Design waiting for report
On Going
On-Going 6/06/2016 (Fairmead WWTP Project)
Wkly Activities
Report January 1 - January 8, 2022
Due to the Fairmead Sewer Consolidation Funding application being submitted, worked on and completed final
reimbursement request and closeout documents for the
$500,000 planning grant and submitted to the State for
review
Wkly Activities
Report January 16 - January 22, 2022
The environmental review is still on going. The start and completion of other reviews such as financial and technical will be aligned with the completion of the State's
environmental review, since it typically takes the longest.
Once all reviews are cleared, the State can start routing the project for an agreement. Our State contact estimated that it will take 12-14 months before we get an agreement.
Wkly Activities
Report January 23 - January 29, 2022 (Admin)
Attended a HSR meeting. We were assured our initial lawsuit settlement check was being signed and sent out to us.
Discussed timing and need to get the reimbursement
agreement in place. Also discussed the Fairmead project and HSR stated that the County has moved up the timeline on the recreation building and HSR will need that sewer connection in place. HSR also provided a letter of support for the Fairmead Project.
Public Work - Attended HSR meeting to discuss
Fairmead Consolidation Project and HSR
reimbursement.
Wkly Activities
Report February 27 - March 5, 2022
Received update from the SWRCB. The project's funding
application review is still in progress. Good news is that they have moved to a different environmental review method
since they plan on funding the project using only state funds.
This is expected to cut the environmental review time
significantly but no estimated timeline was provided yet.
On Going
In Progress Council Meeting 01/22/2019 (Robertson Blvd Beautification Project) Contract Signed Wkly Activities
Report February 27 - March 5, 2022
Worked with Caltrans staff on developing the scope of work for Caltrans' Clean CA funding allocation of $1,000,000 for the Median Beautification and Downtown Improvements.
Caltrans is putting together the COOP Agreement.
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report March 6 - March 12, 2022
Continued working with Caltrans staff on developing the scope of work for Caltrans' Clean CA funding allocation of $1,000,000 for the Median Beautification and Downtown
Improvements. Caltrans is putting together the Co-Op
Agreement.
Wkly Activities
Report March 13 - March 19, 2022
Submitted revised scope of work to Caltrans staff the Clean CA funding Allocation of $1,000,000 for the Median
Beautification and Downtown Improvements. Caltrans is still putting together the Co-Op Agreement.
Wkly Activities
Report March 20 - March 26, 2022 West Coast Arborists began annual trimming of the palm trees on Robertson Blvd.
In Progress
On Going Council Meeting 01/22/2019 (Storm Drainage Improvements) On Going
On Hold Council Meeting 4/23/2019 FLEET
On Hold
In Progress Council Meeting 11/12/2019 68 Proposition
In Progress
On Hold Council Meeting 11/12/2019 AIP Project List
On Hold
On Hold Council Meeting 1/14/2020 (Boat Races) Possible 2022 Summer Season On Hold
On Going Council Meeting 08/25/2020 Mid Valley Disposal Update Wkly Activities
Report January 1 - January 8, 2022 Received updated draft successor agreement from Mid Valley Disposal. Began review of the agreement
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report January 9 - January 15, 2022
Continued review of the updated draft successor agreement from Mid Valley Disposal. Submitted to legal for review and comments.
Worked with Mid Valley Disposal to develop
informational flyers regarding SB 1383. The State
requires that this information be provided to the
public not later than February 1, 2022. Received
information from CalRecycle regarding Notice of
Funding Availability for a potential grant related to
SB 1383 implementation. Guidance was just issued
by the State, application due by February 1, 2022.
Base award is $20,000. Can be used for the
following: Program Evaluation/Gap Analysis;
Enforcement and inspection; Record keeping;
Procurement requirements; Education and
outreach; Edible food recovery; Collection (no
tipping fees or disposal costs); Capacity planning.
Wkly Activities
Report January 30 - February 5, 2022
Attended meeting with Mid Valley Disposal and City Staff to discuss the draft successor agreement and potential changes.
Completed and submitted CalRecycle grant related
to SB1383 to assist with the procurement
requirements of SB 1383.
Council Meeting 02/08/2022
New Business
6.1 Consideration and Adoption of a City Council Resolution (10-55) Authorizing the Submittal of Application(s) for all CalRecycle Grant and Payment Programs for Which the City of Chowchilla is Eligible (Rogers)
Approved by amended Council Resolution 04-22;
added "The City Administrator, or designee, is
hereby authorized and empowered to execute in
the name of the City of Chowchilla, all documents,
including but not limited to application, agreement,
amendments and request for payment, necessary
to secure funds and implement the approved grant
or payment project. Motion by Council Member
Palmer, Seconded by Mayor Pro Tem Barragan to
Approve City Council Resolution No. 10-22,
Authorizing the Submittal of Application(s) for all
CalRecycle Grant and Payment Program for which
the City of Chowchilla is Eligible, as amended.
Motion passed unanimously by roll call vote.
Wkly Activities
Report February 6 - February 12, 2022 (Administration)
Received an updated proposal form Mid Valley regarding
amending the current contract to address SB 1383
requirements. * Looking into switching to a Franchise Fee format from the current format. *We used to use this format in the past. *Without going out for another Prop 218 to increase rates, we will have to make concessions and we are trying to work that out.
Public Works - Attended SB1383 Food Recovery
Workshop.
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
Wkly Activities
Report February 20 - February 26, 2022 (Administration) Worked with staff to evaluate a proposed agreement from Mid Valley that addresses the organics implementation.
Trying to make it work without going back out for a Prop 218 to increase rates. Looking to see if we can switch to a franchise fee and include the roll offs. We used a franchise fee previously with them when they took over the Madera Disposal Contract. Scheduled a meeting next week with Mid Valley.
Wkly Activities
Report February 27 - March 5, 2022 (Administration)
Met with staff and Mid Valley to further discuss a new
agreement to address & Pay for the SB 1383 implementation.
Looking into the possibility of a franchise fee on roll offs since that was not something included in the last Prop 218.
Currently the roll off charges are directly through Mid Valley and we do not collect any admin fee on them. Only need to do a Prop 218 on increasing rates, not new charges. Have legal researching and reviewing the contract.
Public Works - Attended meeting with Mid Valley
Disposal to discuss the draft successor agreement
and additional cost related to SB 1383
implementation.
On Going
In Progress Council Meeting 10/27/2020 Local Roadway Safety Plan Wkly Activities
Report February 20 - February 26, 2022
Received the Draft Report for the City of Chowchilla's Local Roadway Safety Plan (LRSP) from consultants. Began initial review of the report.
Wkly Activities
Report February 27 - March 5, 2022
Continued review the DRAFT Report for the City of
Chowchilla's Local Roadway Safety Plan (LRSP) from
consultants.
Wkly Activities
Report March 6 - March 12, 2022
Completed review of the Draft Report for the City of
Chowchilla's Local Roadway Safety Plan (LRSP) and submitted comments to consultants. Routed to school districts for their input/comments.
In Progress
On Going Council Meeting 03/09/2021
Wkly Activities
Report February 26 - March 5, 2022 Attended meeting with Self Help Enterprises to discuss Kings Avenue Storm drain Improvements CDBG application and
issues with HCD regarding the Humboldt Storm drain Project.
Wkly Activities
Report March 13 - March 19, 2022
Attended meeting with Caltrans to discuss a future Caltrans Project on Robertson Blvd for the installation of ADA Curb Ramps at various locations. They wanted to know what the City will be doing with the Clean CA Allocation so that they can incorporate it into their plans.
On Going
Submitted CDBG Funding Application Waiting Response [Kings Ave Storm Drain Project & ADA Sidewalk Improvement Project]
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
In Progress Council Meeting 06/08/2021 Humboldt Storm Drainage & Street Reconstruction Project
Wkly Activities
Report February 13 - February 19, 2022
Yamabe and Horn currently putting together bid documents with required HCD language and forms.
Wkly Activities
Report February 27 - March 5, 2022 (Administration) Met with HCD and some "higher ups" there to address our issue with the Program Income approval for the Humboldt Storm Drain project. We have been assured the process will be expedited and approved in the coming weeks.
Public Works - Attended meeting with HCD to
discuss the Humboldt Storm drain Project and our
concerns regarding the issue that they have not
provided us with the Authorization to Use Grant
Funds (AUGF) and that it could delay the project
again. HCD staff to review if any items are still
needed and ways to expedite the issuance of the
AUGF.
Council Meeting 03/08/2022
New Business
6.2 Consideration and Adoption of a City Council Resolution approving an Amendment to an application for funding and the execution of a grant and any amendments thereto from the 2019 funding year of the State CDBG Program (Rogers) Motion by Council Member Ahmed, Seconded by
Council Member Smith to approve City Council
Resolution No. 19-22, approving an amendment to
an Application for Funding and the execution of a
Grant and any Amendments thereto from the 2019
Funding year of the State CDBG Program. Motion
passed unanimously by roll call vote. Humboldt
Avenue Drainage Program $1,000,000.00 and Code
Enforcement Officers $100,000.00 Submit
Approved Resolution to HCD.
Wkly Activities
Report March 6 - March 12, 2022 (Admin)
Met with HCD again to address our issue with the Program Income approval for the Humboldt Storm Drain Project. HCD is now working very quickly to get our project approved and have issued the AUFG which allows us to go out to bid for the project now.
Public Works - Attended meeting with HCD to
discuss the Humboldt Storm drain Project. HCD
provided the AUFG. Bid package is being put
together so that project can be constructed this
summer. Continued to work with Self Help
Enterprises to complete the General Conditions
and Categorical Exclusion Package for HCD.
Wkly Activities
Report March 13 - March 19, 2022
Worked on the ITB for the Humboldt Ave Street Improvement Project. ITB will be advertised starting March 23, 2022.
In Progress
In Progress Council Meeting 07/27/2021 Transient Ag Use @ Airport In Progress
In Progress Council Meeting 10/26/2021 Well Installation - Pheasant Run, LLC In Progress
In Progress Council Meeting 01/25/2022 PD Water Pipe Rehabilitation Project
4/22/2022
Chowchilla Excel PMP
January 1, 2022 - March 31, 2022
New Business
6.1 Consideration and Adoption of a City Council Resolution Awarding the Police Department Water Pipe Rehabilitation Project to Divcon, Inc. in the amount of $253,067.08 and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto (Rogers)
Motion by Council Member Ahmed, Seconded by Council
Member Palmer to approve City Council Resolution #04-22, Awarding the Police Department Water Pipe Rehabilitation Project to Divcon, Inc. in the Amount of $253,067.08 and Authorizing the City Administrator or Designee to Execute all related documents thereto. Motion passed unanimously by roll call vote.
The City Administrator will enter into an agreement
with Divcon, Inc. once an agreement has been
created and approved to form by the City's Legal
counsel.
Wkly Activities
Report January 30 - February 5, 2022 (Admin)
There was a challenge to the procurement process for the PD building water pipe problems. We previously did 2 RFP's with no bids so instructed staff to reach out to vendors directly to try and get it done under an emergency basis. If we have another leak it could damage dispatch and other critical services. Had legal look into it and they said we just need to bring a ratification item back to Council to acknowledge the emergency procurement process. We can proceed with the
project and it will be brought back on the 2/22 meeting.
Wkly Activities
Report February 13 - February 19, 2022
Administration - Staff and legal met to discuss the challenge of the procurement process for the PD building pipes. We did an informal process after not reviewing any bids from the last 2 solicitations. That process is being challenged.
Public Works - Attended pre-construction meeting
with Divcon, Inc. regarding the PD Pipe
Replacement Project. Received a formal challenge
from CIFAC regarding award of the project.
Provided response that was reviewed and
approved by City Attorney. Received another
formal challenge from CIFAC. City Attorney to
review and provide recommended directions.
Wkly Activities
Report February 20 - February 26, 2022 (Administration) Met with staff and legal regarding the PD building pipe replacement project issues. Staff to provide legal with everything we did in our 2 RFP solicitation.
Public Works - Attended meeting with City
Attorney regarding the PD Pipe Replacement
Project formal challenge from CIFAC regarding
award of the project.
Wkly Activities
Report February 27 - March 5, 2022 (City Clerk) Received a public record request for the CPD Site Improvement Project from Nor Cal Carpenters Union.
Wkly Activities
Report March 6 - March 12, 2022 Completed and posted invitation to Bid for the re-bid of the PD pipe Replacement Project.
Wkly Activities
Report March 13 - March 19, 2022 Held Pre-Bid meeting for the PD Pipe Replacement Project.
No contractors showed up.
Council Meeting 02/22/2022 Surplus Property
Consent
3.4 Consideration and Adoption of a City Council Resolution (12-22) to Declare Certain Unused City Property as Surplus and Authorize Staff to Dispose of by Sale at Auction (Rogers)
Motion by Council Member Palmer, Seconded by Council
member Smith to Approve the Consent Calendar as
presented. Motion passed unanimously by roll call vote.
Approved by Resolution No. 12-22
Wkly Activities
Report March 13 - March 19, 2022
Public Auction surplus equipment - loaded up pallets with misc. items, hauled to the sale yard for auction.
4/22/2022