MINUTES
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e Cit Council
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REGULAR MEETING
v TO Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
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Tuesday, April 26, 2022
Open Session: 7: 00 p. m.
Closed Session moved to the end of the Agenda
CALL TO ORDER/ ROLL CALL: 7: 04 p. m.
Mayor: John Chavez
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief David A. Riviere, Jr., Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Recreation & Community Outreach Manager Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/ or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Palmer to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
OPEN SESSION — 7: 05 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Laurie Harry
PRESENTATIONS/ WORKSHOP - Section 1
1. 1 Proclamation: National Crime Victim' s Rights Week
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS — Section 2
2. 1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed attended the Measure T Steering Committee meeting.
City Council Meeting Minutes April 26, 2022
Council Member Palmer attended a Madera County Transportation Commission meeting where bridge repair at Road 200 was approved. It took about 10- 15 years to fix. It was noted that no project should take that long to be funded and approved. MCTC stated that there may be left over funds from that project to use towards the City's roundabout project, which is good news. Measure T Steering Committee important measure to get behind as it supports many projects throughout the County. She worked with the Mayor and CM Smith on the Chowchilla project. She learned at the CAPMC meeting, an immigrant children' s program has no children left to attend since a farm where most of the kids worked at was sold; no work due to the drought. Finally, take a look at the new Valero on 15th Street.
Council Member Smith attended a Citizens Advisory Committee meeting at the prison where they discussed its many supportive programs such as veterans service dog program and youth offender program matching dogs with disabled veterans. They donate much of the funds they raise to local community programs.
Mayor Chavez attended Cornerstone' s community clean up event where he helped with fence painting.
2. 2 STAFF VERBAL REPORTS
City Administrator Pruett attended labor negotiations meetings, waiting to meet with Police Officer Association; with Jason, met with Mid Valley to address S131383 contract negotiations; also, with Jason, met with Caltrans to discuss roundabout project; working with finance on midyear and labor negotiations.
Deputy Director of Recreation and Community Engagement Wisener was glad to report that the adult recreation program is moving forward.
Public Works Director Rogers had bid openings for City Engineering services and the Humboldt Street Improvements project. The Humboldt Project is on tonight' s meeting and he, Rod and Mark are reviewing the engineering proposal.
He attended several meetings in regards to the Measure T Renewal Steering Committee. In partnership with the steering committee, the City has a link to a Measure T survey asking residents to provide their input on transportation funding in Madera County. He, MCTC, and Caltrans District 6 met with the California Transportation Commission ( CTC) yesterday and provided a presentation to CTC about the City' s roundabouts project in order to see if it is an eligible project for state Local Partnership Program funds for the funding gap and receive feedback. CTC liked the presentation and think it will score well and recommended that when the City applies, apply for the full project build out.
He also attended the joint volunteer community cleanup event with Cornerstone and the City and thanked Jordan Rogers and Councilmember Palmer for their help in getting that together and working around the weather.
The annual curbside cleanup event was completed last week. The event went well and he thanked Mid Valley Disposal and Public Works staff for a successful event.
Regarding the Police Department Fence project, the contractor stated that they anticipate finishing the project this Friday, which will allow our Police Department to move their vehicles and equipment behind the security fence this weekend.
City Council Meeting Minutes April 26, 2022
In order to make the City more accessible to those with disabilities, the City has installed handicap access buttons to our entrance doors.
Community & Economic Development Director Hamilton reported 70 new building permits in April. Jack in the Box to proceed with their kitchen. He is looking into part public/private ventures to build things such as splash pads within the community. Several Century homes are now occupied.
Finance Director Williams completed midyear budget, working with Rod and Joann on labor negotiations.
Police Chief Riviere reported on a recent local news story regarding marijuana and edibles being sold to school children.
Fire Chief Gaumnitz' s department was very busy over the last week with the apartment complex fire and a hazmat incident. Weed abatement is moving forward and so is the construction for the Fire Department expansion project.
CONSENT CALENDAR— Section 3
3. 1 Approval of the April 12, 2022 City Council Meeting Minutes ( McClendon)
3. 2 Approval of the April 12, 2022 Special City Council Closed Session Meeting Minutes McClendon)
3. 3 Second Reading with Option to Waive the Second Reading of an Ordinance ( 509- 22) that Adopts a Military Equipment Use Policy Pursuant to Assembly Bill 481 ( Attorney) Motion by Council Member Ahmed, Seconded by Council Member Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS —Section 4
DEFERRED BUSINES — Section 5
NEW BUSINESS — Section 6
6. 1 Consideration and Adoption of a City Council Resolution ( 29-22) Approving Final Budget Amendments for Fiscal 2021/ 2022 ( Williams)
Motion by Council Member Smith, Seconded by Council Member Palmer to Approve City Council Resolution # 29- 22, Approving Final Budget Amendments for Fiscal 2021/ 2022. Motion passed unanimously by roll call vote.
0--., 6. 2 Consideration and Adoption of a City Council Resolution ( 30-22) Rejecting a Bid for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project Rogers)
City Council Meeting Minutes April 26, 2022
Motion by Council Member Palmer, Seconded by Council Member Ahmed to Approve City Council Resolution # 30- 22, Rejecting a Bid for the Domestic Water Piping Retrofit for the Chowchilla Police Department Project. Motion passed unanimously by roll call vote.
6. 3 Consideration and Adoption of a City Council Resolution ( 31- 22) Awarding the Construction Contract for the Humboldt Avenue Street Improvements to Dave Christian Construction, Inc. in the Amount of$ 2, 869,900.00 and Authorizing the City Administrator to Execute the Contract on Behalf of the City (Rogers) Motion by Council Member Smith, Seconded by Council Member Palmer to Approve City Council Resolution # 31- 22, Awarding the Construction Contract for the Humboldt Avenue Street Improvements to Dave Christian Construction, Inc. in the Amount of $ 2, 869, 900. 00 and Authorizing the City Administrator to Execute the Contract on Behalf of the City. Motion passed unanimously by roll call vote.
6. 4 Informational Only— Project Management Program Quarterly Update ( Pruett) ANNOUNCEMENTS — Section 7
APR 28 SCIENCE WORKSHOP, ED RAY PARK BUILDING, 3: 30PM— 6PM APR 29 SCIENCE WORKSHOP, ED RAY PARK BUILDING, 3: 30PM— 6PM APR 30 SCIENCE WORKSHOP, ED RAY PARK BUILDING, 10AM— 2PM MAY 10 CITY COUNCIL MEETING, CITY HALL, 7:00 PM
MAY 11 COMMUNITY SHRED DAY, 3R°& TRINITY, 9AM— 1 PM
MAY 18 PLANNING COMMISSION MEETING, CITY HALL, 7PM
MAY 18- 22 CHOWCHILLA MADERA COUNTY FAIR, 8AM— 10PM
MAY 21 SPRING FESTIVAL ARMED FORCES DAY PARADE, ROBERTSON BLVD., 10AM PUBLIC ADDRESS — CLOSED SESSION
No one spoke.
CLOSED SESSION - 7: 51 PM
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code Section 54957. 6
Agency Designated Representatives: City Administrator, City Attorney Employee Organizations: Chowchilla Police Officer Association, Chowchilla City Employee Association, Chowchilla City Office Employees Association, Chowchilla MidManagement/ Confidential Association and Non- Represented Staff
2. PUBLIC EMPLOYEE APPOINTMENT/ EMPLOYMENT— Pursuant to Government Code Section 54957
Title: Police Chief
OPEN SESSION — 9: 22 PM
CLOSED SESSION REPORT: Nothing to report.
City Council Meeting Minutes April 26, 2022
ADJOURNMENT
Adjourn in Memory of Vern Moss and Nis Nissen
Mayor Chavez adjourned the Tuesday, April 26, 2022 City Council Meeting at 9: 24 p. m.
ATTEST: APPROVE , `.
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J lend-on, CMC, City Clerk MaOr John Chavez