Agenda

Chowchilla City Council
May 10, 2022

Document: Agenda
Meeting: May 10, 2022
Body: Chowchilla City Council
Pages: 26
Original file: 14.9 MB

Text extracted from the city's file for reading and search. Open the original on www.cityofchowchilla.org. That file is the official record.

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Amber Aguayo

CFO/COO
(559) 733-0440 4/15/22
✔
Certified Small Business #41279
www.cseg.com
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

Page 1 ends

LPP 13-01 May 8, 2013

NO LOBBYING ACTIVITIES

TO DISCLOSE
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

Page 1 ends

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N/A
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N/A
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N/A
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N/A
N/A
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N/A
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

Page 1 ends

LPP 13-01 May 8, 2013
Georgiena M. Vivian
President
(559) 259-9257 4/13/2022
✔ ✔ ✔
✔
✔
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'LVFORVXUHRI/REE\LQJ$FWLYLWLHV
(;+,%,74 ',6&/2685(2)/2%%<,1*$&7,9,7,(6
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

Page 1 ends

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_________________________
Linda Merson
Office Administrator
(559) 797-4181 4/13/22
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Molly Valasik

CEO/CFO
714-974-8300 4/13/22

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'LVFORVXUHRI/REE\LQJ$FWLYLWLHV
(;+,%,74 ',6&/2685(2)/2%%<,1*$&7,9,7,(6
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

Page 1 ends

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Telephone No.: ____________________

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Digitally signed by Lillian Jewell
Date: 2022.04.12 16:23:24 -07'00'
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Consultant Management Conflict of Interest Statement
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APPLICABILITY: To be filled out by local agency consultants in management support role. □ I am an employee of a consultant under contract to the local agency that is responsible for the procuring and administering of one or more consultant contracts containing either Federal or State funds.
□ I am in a management position with the local agency, my title is listed below and I have attached my duty statement and scope of work.
□ I hereby certify as follows:

1. I recuse myself from all potential conflicts of interest.

2. I will not directly or indirectly participate in, manage, or oversee any consultant selection procurement process in which the consulting firm of which I am employed is competing as a consultant or subconsultant.

3. I will not directly or indirectly influence any employee, staff member, or other individual participating in any consultant selection procurement process in which the consulting firm of which I am employed is as a consultant or subconsultant.

4. I will not directly or indirectly participate in, manage, or oversee any local agency contract that is with the consulting firm of which I am employed, regardless of whether the involvement of my employer in the contract is as a consultant or subconsultant.

Among other things, this includes my not being involved in approving changes in the schedule, scope, deliverables or invoices.

5. I understand that if I am involved in any local agency contract that is with the consulting firm of which I am employed, in violation of 1. or 2. above, that local agency contract will no longer be eligible for Federal or State reimbursement because of my involvement.
□ I certify that I have read and understand my responsibilities per 23 CFR 172.7(b)(5) □ I fully understand that it is unlawful for a person to utilize any organization name (i.e. local agency) or auxiliary organization information, which is not a matter of public record, for personal gain.
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Page 1 of 3 ends

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On-Call Services for State & Federally Funded Project
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Consultant Management Conflict of Interest Statement
□ I have read and fully understand all of the above.
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REVIEWED BY PUBLIC WORKS DIRECTOR OR AUTHORIZED LOCAL AGENCY

REPRESENTATIVE
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Ƒ 7KDWVKRXOGWKHIRUHJRLQJQDPHGORFDODJHQF\FRQVXOWDQWZKRLVXQGHUFRQWUDFWDQGLQD PDQDJHPHQWVXSSRUWUROHZLWKRXUORFDODJHQF\YLRODWHDQ\RIWKHIRUHJRLQJWHUPVDQG FRQGLWLRQVWKH&DOWUDQV'/$(ZLOOEHQRWLILHGDQGVXFKYLRODWLRQZLOOEHFRQVLGHUHGDEUHDFK RIHWKLFVDQGFRXOGEHDEDVLVIRULQHOLJLELOLW\RI6WDWHRU)HGHUDOSURMHFWIXQGV Ƒ The procedures followed to procure and execute the contract, between the local agency and the consulting firm of which I am employed, comply with all federal and state requirements. Also this contract has a specific date from to .
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Page 2 of 3 ends

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04/15/2022
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Annalisa Perea, AICP
QK Senior Planner/Chowchilla Contract City Planner
Quad Knopf, Inc. (dba QK)
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Consultant Management Conflict of Interest Statement

REVIEWED/CONCURRENCE BY FEDERAL HIGHWAYS
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On-Call Services for State and Federally Funded Projects City of Chowchilla
City of Chowchilla, CA
Quad Knopf, Inc. (dba QK)
04/15/2022
Amber Aguayo (559) 733-0440

CFO/COO
ITS; Traffic Operations; Signing & Striping
Environmental Studies: Air Quality/GHG Analysis;
Noise Analysis; Traffic Impact Assessments
12213
VRPA Technologies, Inc.

Georgiena Vivian
(559) 271-1200
Cogstone Resource Management, Inc.

Molly Valasik
(714) 974-8300
Environmental Studies: Cultural Resources 49374
42149
Willbanks Environmental Consulting
Noelle Willbanks
(559) 797-4181
Environmental Engineering; Hydrogeology
Traffic Control Plan Review 16345
Alert-O-Lite
Debbie Hunsaker
(559) 453-2474
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3DJHRI
0DUFK
5,000,000.00
1 15
Amber Aguayo CFO/COO
04/15/2022
[email protected] 559.733.0440

Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

Page 1 of 2 ends

March 2018
EXHIBIT10-K CONSULTANTANNUALCERTIFICATIONOF

INDIRECTCOSTSAND FINANCIALMANAGEMENTSYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate:

Combined Rate % OR
Home Office Rate % and Field Office Rate (if applicable) % Facilities Capital Cost of Money % (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.

Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost

BLACKBURN CONSULTING
199.02 157.37
01/01/2020 - 12/31/2020
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

Page 2 of 2 ends

March 2018
accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’s experience with 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years (if applicable) I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature:

Email**:

Date of Certification (mm/dd/yyyy):

Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations
☐ Cognizant ICR Audit ☐ Local Gov’t ICR Audit □ Caltrans ICR Audit ☐ CPA ICR Audit ☐ Federal Gov’t ICR Audit

10.9M
1 16
Wendy Supinger CFO
4/14/2022
[email protected] (530) 887-1494
✔
✔ ✔
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System EXHIBIT 10-KCONSULTANT ANNUAL CERTIFICATION OF

INDIRECT COSTS AND FINANCIAL MANAGEMENT SYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate:

Combined Rate % OR
Home Office Rate % and Field Office Rate (if applicable) % Facilities Capital Cost of Money % (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
• All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); • The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
• The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. • All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.

Our financial management system has the following attributes:
• Account numbers identifying allowable direct, indirect, and unallowable cost accounts; • Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost

Page 1 of 2 ends

March 2018
VRPA Technologies, Inc.
169.18
FYE 2020 09/01/2020 - 08/31/2021
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System accounts;
• Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; • Internal controls to maintain integrity of financial management system; • Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; • Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and • Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
• Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
• False Claims Act - Title 31 U.S.C. Sections 3729-3733 • Statements or entries generally - Title 18 U.S.C. Section 1001 • Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
• Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. • The number of states in which the consultant does business is . • Years of consultant’s experience with 48 CFR Part 31 is . • Audit history of the consultant’s current and prior years (if applicable) ☐ Cognizant ICR Audit ☐ Local Gov’t ICR Audit □ Caltrans ICR Audit ☐ CPA ☐ Federal Gov’t ICR Audit ICR Audit
I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature:

Date of Certification (mm/dd/yyyy):

Email**:

Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations

Page 2 of 2 ends

March 2018
3,000,000
1 33
Accepted, ID# In Process
Georgiena M. Vivian President
[email protected]
(559) 259-9257
April 13, 2022
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

Page 1 of 2 ends

March 2018
EXHIBIT10-KCONSULTANTANNUALCERTIFICATION OF

INDIRECTCOSTS AND FINANCIALMANAGEMENTSYSTEM
(Note: If a Safe Harbor Indirect Cost Rate is approved, this form is not required.) Consultant’s Full Legal Name:

Important: Consultant means the individual or consultant providing engineering and design related services as a party of a contract with a recipient or sub-recipient of Federal assistance. Therefore, the Indirect Cost Rate(s) shall not be combined with its parent company or subsidiaries.

Indirect Cost Rate:

Combined Rate % OR
Home Office Rate % and Field Office Rate (if applicable) % Facilities Capital Cost of Money % (if applicable)
Fiscal period *
* Fiscal period is annual one year applicable accounting period that the Indirect Cost Rate was developed (not the contract period). The Indirect Cost Rate is based on the consultant’s one-year applicable accounting period for which financial statements are regularly prepared by the consultant.

I have reviewed the proposal to establish an Indirect Cost Rate(s) for the fiscal period as specified above and have determined to the best of my knowledge and belief that:
x All costs included in the cost proposal to establish the indirect cost rate(s) are allowable in accordance with the cost principles of the Federal Acquisition Regulation (FAR) 48, Code of Federal Regulations (CFR), Chapter 1, Part 31 (48 CFR Part 31); x The cost proposal does not include any costs which are expressly unallowable under the cost principles of 48 CFR Part 31;
x The accounting treatment and billing of prevailing wage delta costs are consistent with our prevailing wage policy as either direct labor, indirect costs, or other direct costs on all federallyfunded A&E Consultant Contracts. x All known material transactions or events that have occurred subsequent to year-end affecting the consultant’s ownership, organization, and indirect cost rates have been disclosed as of the date of this certification.

I am providing the required and applicable documents as instructed on Exhibit 10-A.

Financial Management System:

Our labor charging, job costing, and accounting systems meet the standards for financial reporting, accounting records, and internal control adequate to demonstrate that costs claimed have been incurred, appropriately accounted for, are allocable to the contract, and comply with the federal requirements as set forth in Title 23 United States Code (U.S.C.) Section 112(b)(2); 48 CFR Part 31.201-2(d); 23 CFR, Chapter 1, Part 172.11(a)(2); and all applicable state and federal rules and regulations.

Our financial management system has the following attributes:
x Account numbers identifying allowable direct, indirect, and unallowable cost accounts; x Ability to accumulate and segregate allowable direct, indirect, and unallowable costs into separate cost 5)42Q&DOO$ (&RQVXOWDQW6HUYLFHV$WWDFKPHQW,
Willbanks Environmental Consulting, Inc.
211.40
2020
Local Assistance Procedures Manual Exhibit 10-K
Consultant Annual Certification of Indirect Costs and Financial Management System

Page 2 of 2 ends

March 2018
accounts;
x Ability to accumulate and segregate allowable direct costs by project, contract and type of cost; x Internal controls to maintain integrity of financial management system; x Ability to account and record costs consistently and to ensure costs billed are in compliance with FAR; x Ability to ensure and demonstrate costs billed reconcile to general ledgers and job costing system; and x Ability to ensure costs are in compliance with contract terms and federal and state requirement Cost Reimbursements on Contracts:

I also understand that failure to comply with 48 CFR Part 16.301-3 or knowingly charge unallowable costs to Federal-Aid Highway Program (FAHP) contracts may result in possible penalties and sanctions as provided by the following:
x Sanctions and Penalties - 23 CFR Part 172.11(c)(4)
x False Claims Act - Title 31 U.S.C. Sections 3729-3733 x Statements or entries generally - Title 18 U.S.C. Section 1001 x Major Fraud Act - Title 18 U.S.C. Section 1031
All A&E Contract Information:
x Total participation amount $___________________ on all State and FAHP contracts for Architectural & Engineering services that the consultant received in the last three fiscal periods. x The number of states in which the consultant does business is . x Years of consultant’s experience with 48 CFR Part 31 is . x Audit history of the consultant’s current and prior years (if applicable) I, the undersigned, certify all of the above to the best of my knowledge and belief and that I have reviewed the Indirect Cost Rate Schedule to determine that any costs which are expressly unallowable under the Federal cost principles have been removed and comply with Title 23 U.S.C. Section 112(b)(2), 48 CFR Part 31, 23 CFR Part 172, and all applicable state and federal rules and regulations. I also certify that I understand that all documentation of compliance must be retained by the consultant. I hereby acknowledge that costs that are noncompliant with the federal and state requirements are not eligible for reimbursement and must be returned to Caltrans.

Name**: _ Title**:

Signature:

Email**:

Date of Certification (mm/dd/yyyy):

Phone Number**:
**An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President, a Chief Financial Officer, or equivalent, who has authority to represent the financial information used to establish the indirect cost rate.

Note: Both prime and subconsultants as parties of a contract must complete their own Exhibit 10-K forms.

Caltrans will not process local agency’s invoices until a complete Exhibit 10-K form is accepted and approved by Caltrans Audits and Investigations.

Distribution: 1) Original - Local Agency Project File
2) Copy - Consultant
3) Copy - Caltrans Audits and Investigations
܆ Cognizant ICR Audit ܆ Local Gov’t ICR Audit ܆Caltrans ICR Audit ܆ CPA ICR Audit ܆ Federal Gov’t ICR Audit
0 1
7 Noelle A Willbanks President
Digitally signed by Noelle A. Willbanks, PE
Date: 2021.12.14 15:34:56 -08'00' 12/14/2021
[email protected] (559) 797-4181
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Cogstone Resource Management, Inc. (Cogstone)
132.26
01/01/2020-12/31/2020
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0.00 2
19 Molly Valasik CEO/CFO
04/13/2022
[email protected] 714-974-8300
HCS Engineering, Inc.

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06/16/2021
EXHIBIT 10-A

A&E CONSULTANT FINANCIAL DOCUMENT REVIEW REQUEST
Caltrans Division of Local Assistance
(Completed by Local Agencies, One per Contract)
(For New Proposed A&E Consultant Local Agency Contracts of $150,000 or Greater) (For Amendments, use only when there are additional subconsultants or changes in ICR) EMAIL TO:

California State Department of Transportation Date: _______________ Independent Office of Audits and Investigations Federal/State Project No.: ___________________ [email protected]
Attention: Audit Manager, External Contracts-Local Agencies Please check one: New Contract
Amendment Other __________________
A&E Contract No.:

Total Contract or Amended amount of $
Prime Consultant Full Legal Name:

The Project Description is:

Complete below for Prime and all Sub-consultants on this contract.

Consultant’s Name
Participation
Amount
Category 1, 2, 3, 4, 5 Caltrans ICR Acceptance
ID # (if available)
Note: Add pages if necessary.

I verify we received financial documents from the prime and sub-consultants based on the requirements specified in the Exhibit 10-A Checklist.

Name Signature
Title
Name of Local Agency and Department:

Address:

Phone No.: _________________________________________________________________________________ &ĞďƌƵĂƌǇϮϬϭϵ
Alert-O-Lite, Inc.

Quad Knopf, Inc. (dba QK)
On-Call Services for State and Federally Funded Projects Quad Knopf, Inc. (dba QK)
Cornerstone Structural Engineering Group
Blackburn Consulting
VRPA Technologies, Inc.

Willbanks Environmental Engneering, Inc.

Cogstone Resource Managment, Inc.

HCS Engineering, Inc.

Hamner Jewell & Associates
West Valley Construction Company
Amber Aguayo

CFO/COO
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Local Assistance Procedures Manual Exhibit 10-A Checklist * ICR FYE = Indirect Cost Rate Fiscal Year End. Items on this checklist may not be all inclusive. A&I reserves the right to request additional documentats as deemed necessary.
** Caltrans ICR Acceptance ID # is an identification number issued by Caltrans upon review and acceptance of consultant's indirect cost rate(s) schedule for a specific fiscal year. This ID # can be referenced for use on future contracts using the same FYE ICR.
*** Firms using SHR can be reimbursed for the prevailing wage deltas either as an Other Direct Cost or as an Overhead/Indirect Cost - refer to A&I's PW Interpretive Guidance on http://ig.dot.ca.gov/resources/gentrainmod.html (a) Local Agencies are required to complete Exhibit 10-A and include all applicable required documents upon submission. (b) See Table 8-1 of the AASHTO Audit Guide for a listing of common unallowable costs.

For financial document packages received between January 1, 2019 to June 30, 2019, the 2017 FYE ICR could be submitted if the FYE 2018 ICR is not available. For financial document packages received between July 1, 2019 to December 31, 2019, the 2018 ICR must be submitted. (c) Go to AASHTO website @ audit.transportation.org, for Appendix B-Internal Control Questionnaire (d) Accounts and balances must match costs proposed on the ICR schedule. (e) Consultants performing Prevailing Wage (PW) work are required to provide written PW Policy. The policy must specify their accounting method for treatment of delta base and delta fringe. Refer to A&I's PW Interpretive Guidance on http://ig.dot.ca.gov/resources/gentrainmod.html
February 2019
(800) 955-7599 | QKinc.com
MERCED
(209) 723-2066
2816 Park Avenue
Merced, California 95348

BAKERSFIELD
(661) 616-2600
5080 California Avenue, Suite 220
Bakersfield, California 93309

PORTERVILLE
(559) 781-2700
150 West Morton Avenue
Porterville, California 93257
CLOVIS
(559) 449-2400
601 Pollasky Avenue, Suite 301
Clovis, California 93612

VISALIA - HEADQUARTERS
(559) 733-0440
901 East Main Street
Visalia, California 93292

HANFORD
(559) 582-1056
609 North Irwin Street
Hanford, CA 93230
Engineering | Land Surveying | Planning | Environmental | Landscape Architecture | Construction Management

REPORT TO THE CITY COUNCIL
Item 6.4

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: May 10, 2022
AGENDA SECTION: New Business
SUBJECT: Consideration of a Resolution Canceling Task Orders with Yamabe and Horn and QK for Completing the Environmental Documentation Required for the State Route (SR) 99/SR 233 Interchange Project and Transferring Back to Madera County Transportation Commission (MCTC) and Caltrans District 6 for Completion
and
Consideration of a Resolution of the City of Chowchilla Reaffirming Support of the Development and Construction of the SR 99/SR 233 Interchange Project
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolutions, CTC Presentation, Caltrans Proposal

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Council provide direction in regards to whether Caltrans or the City’s contracted consultants, Yamabe and Horn and QK, Inc. complete the required environmental documentation for the SR 99/SR 233 Interchange Project.

BACKGROUND:

On December 10, 2019, City Council approved moving forward with the completion of the required environmental documents for the SR 99/233 Interchange Project by the City’s current consultants Yamabe and Horn and QK, Inc. As a result, the City’s consultants began work on the environmental and technical documents in February 2020. $600,000 of the City’s Measure T Flex Funds was allocated to complete the environmental and technical documents, with Madera County Transportation Commission (MCTC) reimbursing the City for costs accrued. The anticipated completion date of the Project Approval/Environmental Document (PAED) was November 2021.

REASON FOR RECOMMENDATION:

In November 2020, Caltrans stated that an outside consultant could complete the Draft Environmental Document (DED), as long as it was completed to Caltrans guidelines and formats. Caltrans then provided a very rough outline of what needed to be completed, which was provided to our consultants. Additional meetings with Caltrans during development of the DED required additional CEQA reports, new Project Study Report (PSR), 30% design plans, traffic analysis, conversion from Level of Service (LOS) to Vehicle Miles Traveled (VMT) and conversion of all reports to new Caltrans required formats, to be completed as the former 2016 DED developed by Caltrans did not conform to current State requirements.

The City’s consultants used this information to determine additional tasks to complete the environmental document within the $600,000 budget allocated by the City Council. However, QK and Yamabe and Horn have requested amendments to their task orders costs to complete the environmental documentation required for the project. After review, staff has determined that these costs will exceed the allocated budget.

The task orders for our consultants to complete these documents, with the requested amendments to complete additional Caltrans requirements, is $678,000. The breakdown of these costs and expenses to date are as follows:

Description Responsible
Consultant
Cost Expended Remaining
CEQA/NEPA, Biological Update and
Completion of Document
QK, Inc. $166,525.00 $99,096.60 $67,428.40
PSR/PDS, 30% Civil Design,
Geometric Design
Yamabe & Horn $512,000.00 $164,750.07 $347,249.93
TOTAL $678,525.00 $263,846.67 $414,678.33
Additionally, after completing a review of the current status of the of the project, staff has determined that progress on the environmental documentation for the SR 99/SR 233 Interchange Project has not progressed in a timely manner. This is primarily due to impacts of the COVID-19 pandemic, changes in consultant staffing/availability, changes in Caltrans staffing for review and oversight and changes to the requested scope of work. As a result, staff began exploring other alternatives to completing the required environmental documents.

One of the alternatives explored was City staff meeting with Caltrans District 6 upper management to determine the best path forward, including the possibility of Caltrans District 6 completing the completing the required environmental document. Staff provided all documents, reports, geometrics and analyses completed by our consultants and requested Caltrans provide a not to exceed cost estimate for completion of the remaining documents and an estimated completion date. The breakdown of Caltrans District 6’s cost estimate is as follows:

Final Environmental Documents Caltrans $148,033.00
PSR/PDS, 30% Civil Design, Geometric Design Caltrans $251,618.13 TOTAL $399,651.13
It should be noted that the cost provided above would be through a cooperative agreement directly with MCTC as Caltrans is able to offer a discounted rate to Metropolitan Planning Organizations (MPO) as opposed to cities and is lower than the remaining expenses identified by consultants. Additionally, Caltrans District 6 stated that the cost will not exceed their proposal and can be memorialized in the agreement. In addition to the cost estimate, the expected completion date would be July 2023.

Completion of the environmental documents by July 2023 is important as staff and MCTC look for additional funding to cover any possible funding shortfalls. Staff, MCTC and Caltrans District 6 recently met with California Transportation Commission (CTC) regarding an upcoming Notice of Funding Availability (NOFA) for State Local Partnership Program (LPP) competitive grant to be released later this year that will cover a two-year cycle of fiscal years 2023-24 and 2024-25. Staff provided a presentation to CTC which provided an overview of the project, benefits and upcoming schedule that showed construction beginning in 2025. CTC staff was receptive to the project and recommended that staff apply for funding for full buildout of the project.

For these reasons, staff is recommending cancelling the current task orders with the City’s consultants and moving forward with Caltrans District 6 staff for completion of the required documents for the project. At this time, staff believed that Caltrans, in partnership with MCTC and the City, can complete the project in the required time. Once a CEQA document is adopted it is considered “valid” for the life of the project and would not need to be amended unless future changes, such as altered design plans, resulted in a revised project description.

FISCAL IMPACT:

There is no impact to the City’s budget. MCTC will use Measure T Regional/Flexible funds, in the approximate amount of $600,000, to complete the required documents for this project. This project is listed as the next regional project to be funded by Measure T.

ALTERNATIVES:

Continue to complete the environmental documents with the City’s consultants through the existing task orders.

ACTIONS FOLLOWING APPROVAL:

1. Notify QK and Yamabe and Horn that their task orders are cancelled.

2. Notify Caltrans District 6 and MCTC to move forward with completing the environmental document for the SR 99/SR 233 Interchange Project.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

CANCELING TASK ORDERS WITH YAMABE AND HORN AND QK FOR COMPLETING THE ENVIRONMENTAL DOCUMENTATION REQUIRED FOR THE STATE ROUTE (SR) 99/SR 233

INTERCHANGE PROJECT AND TRANSFERRING BACK TO MADERA COUNTY TRANSPORTATION COMMISSION (MCTC) AND CALTRANS DISTRICT 6 FOR COMPLETION WHEREAS, the City has adopted the FY 2021/2022 Capital Improvement Plan which includes the SR 99/SR 233 Interchange Project, as a funded project; and WHEREAS, on December 10, 2019, City Council approved moving forward with the completion of the required environmental documents for the SR 99/233 Interchange Project by the City’s current consultants Yamabe and Horn and QK, Inc.; and
WHEREAS, Caltrans representatives have indicated that they are interested in completing the environmental, design and bid documents for the project; and WHEREAS, the City agrees to transfer the project back to MCTC in order to enter into a Cooperative Agreement with Caltrans District 6 for completion of the environmental documents; and WHEREAS, staff recommends that the City Council cancel the task orders with QK and Yamabe and Horn related to the SR 99/SR 233 Interchange Project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct.

2. Task orders with QK and Yamabe and Horn for the SR 99/SR 233 Interchange Project are canceled.

3. Staff is directed to notify MCTC and Caltrans District 6 to move forward with completion of the environmental documentation for the SR 99/SR 233 Interchange Project.

4. This resolution takes effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 10th day of May, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk
COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

REAFFIRMING SUPPORT OF THE DEVELOPMENT AND CONSTRUCTION OF THE STATE ROUTE 99/STATE ROUTE 233 INTERCHANGE PROJECT
WHEREAS, the State Route 99 / State Route 233 Interchange needs to be improved to safely accommodate the current and future traffic volumes; and WHEREAS, the State Route 99 / State Route 233 Interchange needs to be improved to safely accommodate pedestrian and multimodal traffic; and
WHEREAS, the voters in Madera County approved Measure T, a self-help transportation sales tax override in 2006; and
WHEREAS, funds to improve the State Route 99 / State Route 233 Interchange are included in the Measure T Expenditure Plan; and
WHEREAS, the City Council of the City of Chowchilla reaffirms support of the development and construction of the State Route 99 / State Route 233 Interchange.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct.

2. The City Council of the City of Chowchilla reaffirms support of the development and construction of the State Route 99 / State Route 233 Interchange.

3. This resolution takes effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 10th day of May, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk
City of Chowchilla
SR 233 / 99 – Chowchilla Interchange Improvement Project Project Overview
• Interchange of SR 233
and SR 99
• Connects Chowchilla &
goods movement
• Reconstruct the
interchange to include:
• two roundabouts, one on
either side of the
interchange,
• additional two-lane
bridge with pedestrian
improvements
• ADA Accessibility
• Multi-modal access
CTIPs Information
Current Conditions
Current Conditions
• City developing a LRSP
• SR 233/99 Bridge Corridor
identified as a high risk roadway
segment
• Identified as a priority bicycle
project for Class II/IV
bikeways/lanes in the Madera
County Active Transportation
Plan and sidewalk gap closure
Goods Movement
• Gross value of crop production is
approx. $2 billion
• Top crops: Almonds, nuts, milk,
grapes and cattle
• Other industries:
• Food processing
• Energy production
• Construction
• Transportation
• Distribution logistics
• Goods movement expected to double
by 2040 https://www.maderactc.org/sites/default/files/fileattachments/transportation/page/2231/san_joaquin_valley_i5sr_99_goods_movement_corridor_study.pdf Goods Movement
• Below are the top Madera County crops in
their latest report:
• 1. Almonds, Nuts & Hulls - $689,402,000
• 2. Milk - $317,874,000
• 3. Pistachios - $285,409,000
• 4. Grapes - $221,032,000
• 5. Pollination - $65,190,000
• 6. Cattle & Calves - $41,443,000
• 7. Figs, All - $31,115,000
• 8. Replacement Heifers - $30,096,000
• 9. Nursery Stock - $27,874,000
• 10. Corn Silage - $24,198,000
Phase 1 Interchange Improvements
Phase 2 Interchange Improvements
Project Benefits
Safety Benefits

1. Appropriate Speed Limit for all road users

2. Enhanced ITS elements such as speed safety cameras

3. Enhanced CMS Signage

4. Wider Edge Lines

5. Completing gaps in the sidewalks

6. Two Roundabouts

7. Medians and Pedestrian Crossing Islands

8. Enhanced lighting at roundabouts

9. Crosswalk Visibility Enhancements
Project Benefits
Safety Benefits

1. Appropriate Speed Limit for all road users

2. Enhanced ITS elements such as speed safety cameras

3. Enhanced CMS Signage

4. Wider Edge Lines

5. Completing gaps in the sidewalks

6. Two Roundabouts

7. Medians and Pedestrian Crossing Islands

8. Enhanced lighting at roundabouts

9. Crosswalk Visibility Enhancements
Environmental Benefits

1. Reduces pollution from cars not idling

2. Improved Air Quality

3. Reduces noise

4. Reduces fuel consumption
Project Benefits
Safety Benefits

1. Appropriate Speed Limit for all road users

2. Enhanced ITS elements such as speed safety cameras

3. Enhanced CMS Signage

4. Wider Edge Lines

5. Completing gaps in the sidewalks

6. Two Roundabouts

7. Medians and Pedestrian Crossing Islands

8. Enhanced lighting at roundabouts

9. Crosswalk Visibility Enhancements
Equity Benefits
Improvements are:

1. Completing gaps in the sidewalks

2. Adding two roundabouts

3. Develop additional greenspaces/gateway enhancements through landscaping

4. Lower maintenance costs to residents

5. Reduced RoW acquisition

6. Provides access to disadvantaged groups
Environmental Benefits

1. Reduces pollution from cars not idling

2. Improved Air Quality

3. Reduces noise

4. Reduces fuel consumption
Project Benefits
Safety Benefits

1. Appropriate Speed Limit for all road users

2. Enhanced ITS elements such as speed safety cameras

3. Enhanced CMS Signage

4. Wider Edge Lines

5. Completing gaps in the sidewalks

6. Two Roundabouts

7. Medians and Pedestrian Crossing Islands

8. Enhanced lighting at roundabouts

9. Crosswalk Visibility Enhancements
Connectivity and Multimodal Benefits
Connecting Communities

1. Improved access to disadvantaged areas

2. Improved pedestrian access across SR 99 and circulation

3. Relieves congestion and improves operations at the
interchange

4. Improved access for moving agricultural commodities, including time sensitive goods
Environmental Benefits

1. Reduces pollution from cars not idling

2. Improved Air Quality

3. Reduces noise

4. Reduces fuel consumption
Equity Benefits
Improvements are:

1. Completing gaps in the sidewalks

2. Adding two roundabouts

3. Develop additional greenspaces/gateway enhancements through landscaping

4. Lower maintenance costs to residents

5. Reduced RoW acquisition

6. Provides access to disadvantaged groups
Project Schedule
Description Date
Phase 1
Project Approval/Environmental Document (PAED)
– current status of project July 2023 completion date
Right-of-Way (RoW) Acquisition 2024
Construction 2025
Phase 2
RoW Acquisition 2033
Construction 2034
Alignment with CAPTI
• Provides a safe and secure transportation system
• GHG emissions reduction
• Eliminate transportation burdens (low-income community, disabilities, etc.)
• Improve multimodal access for all users
• Improves quality of life and public health
• Supports the economy of the community through
enhanced goods movement and connection between east
and west of Chowchilla
• Reduces negative transportation impacts such as noise, pollution, etc.
• Roundabouts are resilient and have lower maintenance
costs
Project Costs & Available Funding
Project Cost Description AMOUNT
Phase 1
Construction $9,357,916
Total $9,357,916
Phase 2
Construction $6,698,801
Total $6,698,801
Total $16,056,717
Funding Description AMOUNT
Measure T – Construction
Funding $7,500,000
Funding Shortfall $8,556,717
Questions
• Questions?
$251,618.13 $148,033.00

INCLUDES

PROJECT REPORT FINAL ENVIRONMENTAL DOCUMENT
$399,651.13
Total
*Completed and Signed Final Environmental Document (Including all required studies) *Completed and Signed Project Report (Geometric plans completed to approximately 30%) *Roundabout Performance Checks
*Fact Sheet and Exceptions to Design Standards (If needed) *VMT Screening
ID WBS Task Name Duration Start Finish %
Complete
Notes
1 1 Project assigned to Branch on ???; Project Cost Estimate is $????? 0 days Mon 5/16/22 Mon 5/16/22 0% 2 2.160 PERFORM PRELIMINARY ENGINEERING STUDIES AND DRAFT

PROJECT REPORT
260 days Mon 5/16/22 Fri 5/12/23 0%
3 2.160.05 UPDATED PROJECT INFORMATION 10 days Mon 5/16/22 Fri 5/27/22 0% 10 2.160.20 ENGINEERING AND LAND NET SURVEYS 0 days Fri 5/27/22 Fri 5/27/22 0% Assume no surveys needed for this phase 14 2.160.30 ENVIRONMENTAL STUDY REQUEST (ESR) 0 days Fri 5/27/22 Fri 5/27/22 0% 22 2.160.10 ENGINEERING STUDIES 235 days Mon 5/23/22 Fri 4/14/23 0%23 2.160.10.10 TRAFFIC FORECASTS/MODELING 1 mon Mon 5/23/22 Fri 6/17/22 0% Update design designations 24 2.160.10.15 GEOMETRIC PLANS FOR PROJECT ALTERNATIVES 4 mons Mon 5/30/22 Fri 9/16/22 0% 25 2.160.10.25 HYDRAULICS/HYDROLOGY STUDIES 3 mons Mon 9/19/22 Fri 12/9/22 0% Updated hydraulic report 26 2.160.10.30 HIGHWAY PLANTING DESIGN CONCEPTS 2 mons Mon 9/19/22 Fri 11/11/22 0% Updated estimate27 2.160.10.35 TRAFFIC OPERATIONAL ANALYSIS 4 mons Mon 9/19/22 Fri 1/6/23 0% Roundabout Performance Checks28 2.160.10.45 UTILITY LOCATIONS DETERMINED FOR PRELIMINARY ENG 3 mons Mon 9/19/22 Fri 12/9/22 0% Review permits and verify utilities in area 29 2.160.10.40 UPDATED RIGHT OF WAY DATA SHEET 90 days Mon 12/12/22 Fri 4/14/23 0% Update r/w data sheet 30 2.160.10.75 UPDATED MATERIALS INFORMATION 4 mons Mon 9/19/22 Fri 1/6/23 0% Update structural section recom31 2.160.10.85 STRUCTURES ADVANCED PLANNING STUDY (APS) 4 mons Mon 9/19/22 Fri 1/6/23 0% Prepare APS32 2.160.10.95 UPDATED PRELIMINARY TMP 1 mon Mon 1/9/23 Fri 2/3/23 0% Update TMP data sheet33 2.160.15.05 COST ESTIMATES FOR ALTERNATIVES 1 mon Mon 4/17/23 Fri 5/12/23 0% 34 2.160.15.10 FACT SHEET FOR EXCEPTIONS TO DESIGN STANDARDS 3 mons Mon 9/19/22 Fri 12/9/22 0% Prepare exceptions as needed 35 2.165 PERFORM ENVIRONMENTAL STUDIES AND PREPARE DRAFT

ENVIRONMENTAL DOCUMENT
240 days Mon 5/16/22 Fri 4/14/23 0%
36 M020 M020 - BEGIN ENVIRONMENTAL 0 days Mon 5/16/22 Mon 5/16/22 0%37 2.165.10 GENERAL ENVIRONMENTAL STUDIES 12 mons Mon 5/16/22 Fri 4/14/23 0%38 2.180 PREPARE AND APPROVE PROJECT REPORT AND FINAL

ENVIRONMENTAL DOCUMENT
110 days Mon 2/20/23 Fri 7/21/23 0%
39 2.180.15 COMPLETED ENVIRONMENTAL DOCUMENT 1 mon Mon 4/17/23 Fri 5/12/23 0%40 2.180.05.15 UPDATED STORM WATER DATA REPORT 3 mons Mon 2/20/23 Fri 5/12/23 0% Update SWDR 41 2.180.05 FINAL PROJECT REPORT 2 mons Mon 3/20/23 Fri 5/12/23 0% 42 2.180.05.10 APPROVED PROJECT REPORT 50 days Mon 5/15/23 Fri 7/21/23 0%43 2.180.05.10 1 wk to scan and set up intranet web link 1 wk Mon 5/15/23 Fri 5/19/23 0%44 2.180.05.10 2 wks to circulate 2 wks Mon 5/22/23 Fri 6/2/23 0%45 2.180.05.10 3 wks to respond to comments 3 wks Mon 6/5/23 Fri 6/23/23 0%46 2.180.05.10 Project Document Review; 10 d 10 days Mon 6/26/23 Fri 7/7/23 0%47 2.180.05.10 Route report for wet signature; 2 wks 2 wks Mon 7/10/23 Fri 7/21/23 0%48 M200 M200 PA & ED 0 days Fri 7/21/23 Fri 7/21/23 0% 5/16
0%
0%5/275/27
0%
0%
0%
0%
0%
0%
0%
0%
0%0%
0%
0%
0%
0%
5/16
0%
0%
0%0%0%
0%
0%
0%
0%
0%
0%
7/21

A M J J A S O N D J F M A M J J A
, 2022 Half 2, 2022 Half 1, 2023
CriticalCritical SplitCritical ProgressTaskSplitTask ProgressBaseline Baseline SplitBaseline MilestoneMilestoneSummary ProgressSummaryRolled Up CriticalRolled UpCritical Critical SplitCritical ProgressTaskSplitTask ProgressBaselineBaseline Split Baseline MilestoneMilestoneSummaryInactive MilestoneInactive SummaryManual TaskDuration-only Manual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneSummary Progress 06-0P910

Page 1 ends

Project: Project Delivery Template 0 anDate: Fri 4/8/22

REPORT TO THE CITY COUNCIL
Item 6.5

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: May 10, 2022
AGENDA SECTION: New Business
SUBJECT: Budget Update for the 2021-2022 Fiscal year for Measure N PD Project PREPARED BY: Irene Fisher, Accounting Manager
Kerri Williams, Finance Director
ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

City Staff recommends the City Council approve the resolution accepting the additional transfer out from Measure N to the General Fund.

BACKGROUND:

The project was approved with Resolution 74-21 at the October 12, 2021 Council Meeting; however, the transfer out was not included in the amounts approved by City Council. We are requesting that Council approve the $250,000 transfer out from Measure N to the General Fund.

REASON FOR RECOMMENDATION:

In order to finish processing the project, the missed Transfer out needs to be approved in the amount of $250,000.

FISCAL IMPACT:

The impact was included in all Measure N meetings and was discussed at the October 12th meeting, the resolution approved the total increase of the $500,000 but didn’t include the transfer out.

ALTERNATIVES:

If not approved, the General Fund will need to pay for the additional $250,000 as the budget was increased, as well as needing to reverse the transfer in since transfers have to match.

ACTIONS FOLLOWING APPROVAL:

The Finance Director or designated staff will post the adjusted budget into the City’s Financial system.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING BUDGET AMENDMENTS FOR MEASURE N
WHEREAS, on October 12, 2021, the Chowchilla City approved Resolution #74-21, Awarding the Police Department Security Fence Project to Divcon, Inc. in the Amount of $1,181,925.00, and Amending the Fiscal Year 2021/22 City Budget; and
WHEREAS, per Resolution #51-21, Item #5 and Item #6 states, authority to increase appropriations within a fund by an amount not to exceed $50,000 shall rest with the City Administrator and Authority to transfer appropriations between funds will be represented by resolutions duly approved by the City Council, and
WHEREAS, the budget transfers between funds and the budget amendment exceeds $50,000 requires City Council approval, and
WHEREAS, the City Council is has met and reviewed the proposed amendments and considered staff’s recommendations.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct.

2. The budget for Measure N account #340-2610-7100 for the amount of $250,000 is hereby approved and adopted and the Finance Director is directed to post it into the City’s Financial system.

3. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 10th day of May, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk

REPORT TO THE REDEVELOPMENT

SUCCESSOR AGENCY
Item 6.6

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: May 10, 2022
AGENDA SECTION: New Business
SUBJECT: Consideration and Approval to Authorize the Executive Director of the Chowchilla Redevelopment Successor Agency to Sign the Listing Agreement for APN 002-250-053 with Charitar Realty and Listing the Property for Purchase
PREPARED BY: Mark Hamilton, Community and Economic Development Director ATTACHMENTS: 1. Property Profile

2. Listing Agreement

REVIEWED BY

EXECUTITVE

DIRECTOR
☒ REVIEWED BY
ATTORNEY ☒ REVIEWED BY FINANCE ☒
RECOMMENDATION:

Staff Recommends the Successor Agency to authorize the Executive Director to sign the listing agreement with Charitar Realty (Attachment 2).

BACKGROUND:

Prior to 2011, the City acquired the property was proposed to be developed as a parking lot to support the future neighboring users. While the parking lot concept would have benefited future growth, that growth never came. Since the dissolution of the Former Redevelopment Agency in 2011, this property has either been transferred, placed in pre-foreclosure, ownership transferred, and lastly was recently taken back by the City in 2021 (Attachment 1). While the property has had a very interesting history the past decade, the goal for the property has remained the same. To ultimately see the property developed into a viable project for the community.

REASON FOR RECOMMENDATION:

Since reacquiring the property , the City has received multiple inquires from a variety of potential users.

The prospective users include an alternative vehicle recharge facility, a business park, and an industrial user looking to construct a nut processing facility. Due to this renewed interest in developing the property, staff felt it would be best to remarket the property for a future user.

FISCAL IMPACT:

Provided the Successor Agency authorizes the Executive Director to sign the listing agreement and lists the property for sale, the fiscal impact would be a net positive moving forward. All costs associated with the transaction shall be covered through the escrow process. With development,the property taxes received will increase to the City and other County entities benefiting from the increased property value.

Lastly, the future project at this site will provide a ‘community benefit’ with the potential creation of new jobs which will be a positive fiscal impact for other businesses.

ALTERNATIVES:

The Successor Agency denies the request to have the Executive Director sign the listing agreement and have the property remain an asset of the Successor Agency.

ACTIONS FOLLOWING APPROVAL:

Provided the Successor Agency authorizes the Executive Director to sign the listing agreement and lists the property for sale; these would be the next steps required to complete the transaction:

1. City Staff presents the received offers to the Successor Agency for recommendation to the Oversight Board.

2. City Staff presents the recommendations from the Successor Agency to the Oversight Board.

3. The Oversight Board selects a preferred buyer and an alternate.

4. The City enters into escrow with the preferred buyer.

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