MINUTES
Special City Council /
s, Redevelopment Successor Agency*
Joint Meeting
Fe OSPER
9ry Council Chambers, Chowchilla City Hall
9IJA R Y 1 130 S. Second Street, Chowchilla, CA 93610
Tuesday, May 10, 2022
Open Session: 6:00 p. m.
CALL TO ORDER/ ROLL CALL: 6: 01 p. m.
Mayo/ Chair: John Chavez ( Remote)
Mayor Pro Tem/Vice Chair: Ray Barragan
Council/ Board Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett ( Remote), City Attorney Mary Lerner, Police Chief David A. Riviere, Jr., Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton ( Remote), Finance Director Kerri Williams, Recreation & Community Outreach Manager Stacy Wisener, IT System Administrator Carlos Berrocal, Deputy City Clerk/ Sec 11 Stacy Weaver
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/ or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
OPEN SESSION — 6: 00 PM
PLEDGE OF ALLEGIANCE — Council Member Ahmed
INVOCATION: Pastor Melvin Hurndon
PRESENTATIONS/ WORKSHOP - Section 1
1. 1 Proclamations: National Law Enforcement Week, May 11- 17, 2022 National Public Works Week, May 15- 21, 2022
PUBLIC ADDRESS
No one spoke
COUNCIL AND STAFF VERBAL REPORTS — Section 2
2. 1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed attended the National Day of Prayer at Veteran' s Memorial Park and attended the Helping One Women in Chowchilla dinner yesterday with the Mayor.
City Council/ RSA Meeting Minutes May 10, 2022
Mayor Pro Tern Barragan also attended the National Day of Prayer at the park. Barragan thanked the Pastors who provided prayer for the event. He wished there was more community involvement since this was a great event.
Council Member Palmer also went to the National Day of Prayer event; attended the Centennial Ad Hoc Committee meeting with the Mayor and Ms. Wisner, requesting community involvement and support for the City' s Centennial. Also, she attended the Measure T Steering Committee meeting, working on allocations for future projects; attended the funeral for Mr. Vern Moss which was well attended; met with Superintendent Miller to discuss getting the pool open and figuring out insurance and staffing needs.
Council Member Smith also attended the National Day of Prayer event and remarked that the local Pastors did an excellent job; attended the Chowchilla Athletic Foundation Golf Tournament, which was well attended by the community, and many local businesses were represented.
Mayor Chavez attended the National Day of Prayer at Veteran' s Memorial Park, the Centennial Ad Hoc Committee meeting, and the Helping One Women ( HOW) dinner in honor of Julie Kennedy.
2. 2 STAFF VERBAL REPORTS
Recreation & Community Outreach Manager Stacy Wisener provided updates on the Centennial Celebration planning for the City. Two of the significant events that are planned is a community dinner on February 11, 2023 at Eastman Hall. The dinner is scheduled for the closest date to the City' s Centennial date. The other significant event is being planned for July 2023. The July event will also be at the Fairgrounds, where it is planned to open the City' s time capsules. The City is working with Chowchilla Lion' s Club to combine their fireworks event and the City' s Music in the Park. Further updates will be coming soon.
Public Works Director Jason Rogers wanted to take a moment to thank his staff for their hard work. They are an amazing group of people and help to keep our city going and he is honored to work with them and thankful to them every day. He attended budget and capital improvement project ( CIP) meetings for the new fiscal year; attended several Measure T Steering Committee meetings with Council Member Palmer. He noted that there is a Measure T survey on social media and encouraged participation. Public Works is also working with the Transit Department on a bus shelter project at RC Wisener Park. As a result, new ADA ramps were installed at the park and across the street at the Police Department and the sidewalk was fixed to provide better access to the future bus stop.
Finance Director Williams participated in the second session of the City's Employee negotiations. Continued work with Tyler' s software implementation to get Community Development active to handle permits and business licenses and finalizing the payroll module; Measure N Oversight Board preparations and participation. Continued meeting for FY 2022/23 Budget preparations, and had a meeting with Muni Services to go over the 4th quarter sales tax.
Police Chief Riviere extended an invitation to the 15th Annual Police Officer Memorial Ceremony that is on May 17 at noon at Court House Park in Madera.
Fire Chief Gaumnitz reported that next Thursday is the annual lighting of the barbeque pits at the Fairgrounds. Madera County was able to acquire a salvaged 14-foot steel beam from the 9/ 11 Twin Towers. The beam will travel through Madera starting in Oakhurst down to Madera on May 28th, and the Chowchilla Fire Department will be participating along the route and presentation.
City Council/ RSA Meeting Minutes May 10, 2022
City Administrator Pruett participated in the Measure T Steering Committee meeting, labor negotiations, the discussion with Superintendent Miller regarding pool season, the Centennial Committee meeting, discussion of sales tax with Muni Services, and the Measure N Oversight meeting. The Development Impact Fee Study Report has been completed. A 30- day public notice requirement was sent to publish in the newspaper for the Council meeting for the June 14, 2022. He also attended the Community Task Force Zoom meeting and with Mid- Valley for the agenda item tonight.
CONSENT CALENDAR— Section 3
3. 1 Approval of the April 26, 2022 City Council Meeting Minutes ( McClendon)
3. 2 Approval of the April 26, 2022 City Council Town Hall Meeting Minutes ( McClendon)
3. 3 Consideration and Approval of the April 2022 Check Register Report( Williams)
3. 4 Consideration and Adoption of a City Council Resolution (# 32- 22) Initiating Proceedings for the Annual Levy of Assessments for Landscape Maintenance and Lighting District No. 90- 1 of the City of Chowchilla ( Rogers)
3. 6 Consideration and Adoption of a City Council Resolution (# 33- 22) Authorizing Continued use of Remote Teleconferencing Provisions ( AB 361 and Government Code Section 54953) ( McClendon)
3. 6 Consideration and Approval of a Letter to Support the Madera High- Speed Rail Station Project( Pruett)
3. 7 Consideration of the March 2022 Financial Statements( Williams) Motion by Council Member Palmer, Seconded by Council Member Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS— Section 4
4. 1 Consideration and Adoption of a City Council Resolution Related to Hearing Protests of Any Affected Property Owners and Authorize the City Administrator to Execute Any Necessary Documents thereto ( 2022 Weed Abatement Program) ( Gaumnitz) Public Hearing Opened at 6:26 p. m.
No one spoke for or against the item.
Public Hearing Closed at 6:26 p. m.
Motion by Council Member Smith, Seconded by Council Member Palmer to Approve City Council Resolution # 34- 22, Related to Hearing Protests of Any Affected Property Owners and Authorize the City Administrator to Execute Any Necessary Documents thereto ( 2022 Weed Abatement Program). Motion passed unanimously by roll call vote.
DEFERRED BUSINES — Section 5
City Council/ RSA Meeting Minutes May 10, 2022
NEW BUSINESS — Section 6
6. 1 Consideration and Adoption of a Successor Agreement with Mid Valley Disposal to Provide Additional Services Related to Organic Waste Hauling and Bin Service Rates and Authorizing the City Administrator to Sign the Agreement( Rogers) Joe Kalpakoff, President of Mid-Valley spoke and answered questions on Mid-Valley' s behalf.
Motion by Council Member Palmer, Seconded by Mayor Chavez, Approving a Successor Agreement with Mid Valley Disposal to Provide Additional Services Related to Organic Waste Hauling and Bin Service Rates as Amended with the appropriate changes to the date to reflect the correct year [ 2022], and Authorizing the City Administrator to Sign the Agreement. Motion passed unanimously by roll call vote.
6. 2 Consideration and Adoption of a City Council Resolution Rejecting a Proposal for On- Call City Engineering Services ( Rogers)
Motion by Council Member Smith, Seconded by Council Member Ahmed to Approve City Council Resolution # 35-22, Rejecting a Proposal for On- Call City Engineering Services. Motion passed unanimously by roll call vote.
6. 3 Consideration and Adoption of a City Council Resolution Approving Two Agreements with QK Engineering, Inc. for On- Call City Engineering Services and Authorizing the City Administrator to Execute the Agreements on Behalf of the City (Rogers) Spencer Supinger, Engineer with QK, spoke and answered questions on QK' s Behalf Motion by Council Member Smith, Seconded by Council Member Palmer to Approve City Council Resolution # 36- 22, Approving Two Agreements with QK for On Call City Engineering Services and Authorizing the City Administrator to Execute the Agreements on Behalf of the City. Motion passed unanimously by roll call vote.
6. 4 a) Consideration and Adoption of a City Council Resolution Cancelling Task Orders with Yamabe and Horn and QK for Completing the Environmental Documentation Required for the State Route ( SR) 99/ 233 Interchange Project and Transferring Back to Madera County Transportation Commission ( MCTC) and Caltrans District 6 for Completion; and
Mike Day, Project Manager for Caltrans District 6, spoke and answered questions on Caltrans behalf.
There was a question posted on Zoom from the Public— Jake S. " Why does MCTC get a better rate than the City of Chowchilla from Caltrans?" Answer: "MCTC is a self-help county and they have a county wide tax measure in place. They basically get a slightly improved rate based on SB 848."
Motion by Council Member Palmer, Seconded by Council Member Smith to Approve City Council Resolution # 37- 22, Approving the Canceling Task Orders with Yamabe and Horn and QK for Completing the Environmental Documentation Required for the State Route ( SR) 99/ SR 233 Interchange Project and Transferring Back to Madera County Transportation Commission MCTC) and Caltrans District 6 for Completion. Motion passed with Mayor John Chavez voting No.
City Council/ RSA Meeting Minutes May 10, 2022
b) Consideration and Adoption of a City Council Resolution Reaffirming Support of the Development and Construction of the State Route 991233 Interchange Project Rogers)
Motion by Council Member Palmer, Seconded by Council Member Smith to Approve City Council Resolution # 38- 22, Reaffirming Support of the Development and Construction of the SR 99/ SR 233 Interchange Project. Motion passed with Mayor John Chavez voting No.
6. 5 Consideration and Adoption of a City Council Resolution Approving Budget Amendments for Measure N ( Williams)
Motion by Council Member Ahmed, Seconded by Council Member Palmer to Approve City Council Resolution # 39- 22, Approving Budget Amendments for FY 2021- 2022 Measure N.
Motion passed unanimously by roll call vote.
6. 6 Consideration and Approval to Authorize the Executive Director of the Chowchilla Redevelopment Successor Agency to Sign the Listing Agreement for APN 002- 250- 053 with Charitar Realty and Listing the Property Purchase ( Hamilton) Motion by Vice Chair Barragan, Seconded by Board Member Smith to Authorize the Executive Director of the Chowchilla Redevelopment Successor Agency to Sign the List Agreement for APN 002- 250- 053 with Charitar Realty and Listing the Property for Purchase. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS — Section 7
MAY 18 PLANNING COMMISSION MEETING, CITY HALL, 7: 00 PM MAY 18-22 CHOWCHILLA MADERA COUNTY FAIR, FAIRGROUNDS
MAY 21 SPRING FESTIVAL ARMED FORCES DAY PARADE, ROBERTSON BOULEVARD, 1 OAM MAY 24 CITY COUNCIL MEETING, CITY HALL, TOO PM
ADJOURNMENT
Mayor Chavez adjorned the Tuesday, May 10, 2022 City Council / Redevelopment Successor Agency Joint Meeting at 7: 35 p. m.
ATTESTS: APPROVED:
1 cClendon, CMC, 0ty Clerk Mayp John Chavez