Agenda — Chowchilla City Council, July 12, 2022

AGENDA
City Council / Redevelopment Successor Agency
Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, July 12, 2022
Closed Session: 6:00 p.m. - Open Session: 7:00 p.m.

City Hall is open to the public for business. The City Council Chamber is OPEN to the public for City Council meetings. City Council meetings will also be available to view and participate via Zoom. Please read Page 4 of this agenda packet for Zoom login and participation information.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

Agendas for Special Meetings are posted 24 hours prior to the meeting.

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the city website at www.CityofChowchilla.org.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665-8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

CALL TO ORDER/ROLL CALL
Mayor/Chair: John Chavez
Mayor Pro Tem/Vice Chair: Ray Barragan
Council/Board Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present at the meeting will be reflected in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.

CLOSED SESSION – 6:00 PM

1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6
Agency Designated Representatives: City Administrator, Finance Director, City Attorney Employee Organizations: Chowchilla Police Officer Association, Chowchilla City Employee Association, Chowchilla City Office Employees Association, Chowchilla MidManagement/Confidential Association and Non-Represented Staff City Council Meeting Agenda July 12, 2022
OPEN SESSION – 7:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Beverly DeJager
CLOSED SESSION REPORT:

PRESENTATIONS/WORKSHOP - Section 1

1.1 Proclamation: Declaring the Month of July Parks & Recreation Month

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda. No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3

3.1 Approval of the June 28, 2022 City Council Meeting Minutes (McClendon)

3.2 Consideration and Approval of the June 2022 Check Register Report (Williams)

3.3 Consideration and Adoption of a City Council Resolution Authorizing Continued use of Remote Teleconferencing Provisions (AB 361 and Government Code Section 54953) (McClendon)

3.4 Consideration and Adoption of a City Council Resolution Requesting the Madera County Board of Supervisors to Permit the Madera County Clerk-Recorder to Render Specified Services to the City of Chowchilla Relating to the Conduct of Municipal Elections (McClendon)

3.5 Consideration and Adoption of a City Council Resolution Updating the City’s Donation and Gifts Policy to Permit Gifts of Infrequent, Non-Exorbitant Meals (McClendon)
City Council Meeting Agenda July 12, 2022

3.6 Consideration of Adoption of a City Council Resolution Approving a Public Utilities Easement and Recreational Trail and Related Improvements Easement Agreement with BluePath Solar Chowchilla LLC and Authorizing the City Administrator or Designee to Execute (Pruett)

3.7 Consideration and Adoption of a Redevelopment Successor Agency Resolution Authorizing the Executive Director to Sign an Easement Deed for a 10-Foot Public Utility Easement Along Chowchilla Boulevard (APN’s 002-250-053 and 002-250-072) with Pacific Gas & Electric to Allow for the Installation and Maintenance of Utilities (Hamilton)
PUBLIC HEARINGS – Section 4
DEFERRED BUSINES – Section 5
NEW BUSINESS – Section 6

6.1 Consideration to Appoint a Primary and up to Two Alternate Voting Delegates for the League of California Cities (LOCC) Business Meeting at the 2022 Annual Conference in Long Beach, CA (McClendon)

6.2 Consideration and Adoption of a City Council Resolution Supporting and Approving the Measure T Renewal Investment Plan and Implementing Guidelines (Rogers) ANNOUNCEMENTS – Section 7
JULY 15, 22 CERTIFIED FARMERS MARKET, VETERANS MEMORIAL PARK, 6-8:30PM JULY 20 PLANNING COMMISSION MEETING, CITY HALL, 7PM
JULY 22 MUSIC IN THE PARK, ‘LADY & THE TRAMPS’, VETERANS MEMORIAL PARK, 8-9:30PM JUL 23 MOVIES IN THE PARK, ‘LUCA’, VETERANS MEMORIAL PARK, AT SUNSET JULY 26 CITY COUNCIL MEETING, CITY HALL, 7PM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA and made available for public review on this 8th day of July, 2022 at or before 4:00pm.

Joann McClendon, CMC, City Clerk
*SPECIAL NOTICE REGARDING PUBLIC PARTICIPATION DUE TO
COVID-19*
Public meetings are still open to the public to attend in-person.

However, if you wish to attend remotely, please read the message below.

Consistent with AB 361 and Government Code section 54953, this meeting will be held remotely. Members of the public may access the meeting using the following information:

Zoom login instructions
Use the following url to start Zoom:
https://us06web.zoom.us/j/83003442801?pwd=c004ZDF2OTViUkUvTzdWSlhrUWJDdz09 Passcode: 410 934
---------------------------------------------------------------------------------------------------- To participate by phone, dial: 1-877-853-5247
Webinar ID: 830 0344 2801
Passcode: 410 934
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and to make sure you have optimal internet connection.

Options to participate / view / and listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smart phone, please use the “raise hand” icon and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You will be able to speak to the Council for up to 3 minutes.
• If you are calling in to the meeting only (no camera/video) and you wish to make a comment, press *9 to “raise your hand” and *6 to unmute yourself.

MINUTES
City Council / Redevelopment Successor
Agency / Public Finance Authority
Joint Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, June 28, 2022
Closed Session: 6:00 p.m. - Open Session: 7:00 p.m.

CALL TO ORDER/ROLL CALL 6:00 p.m.

Mayor/Chair: John Chavez
Mayor Pro Tem/Vice Chair: Ray Barragan
Council/Board Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Commander Jeff Palmer, Fire Chief Fred Gaumnitz, Finance Director Kerri Williams, Community & Economic Development Director Mark Hamilton, Public Works Director Jason Rogers, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

Motion by Council Member Ahmed, Seconded by Council member Palmer to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.

PUBLIC ADDRESS – CLOSED SESSION
No one spoke.

CLOSED SESSION – 6:05 PM

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to Government Code Section 54956.8
Property: APN 002-250-053
Agency Negotiator: Rod Pruett, City Administrator/Executive Director Negotiating Parties: Chowchilla Redevelopment Successor Agency, Almond World, LLC Under Negotiation: Price & Terms
OPEN SESSION – 7:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Jaye Etharidge
CLOSED SESSION REPORT: No reportable action.

PRESENTATIONS/WORKSHOP - Section 1
Item 3.1

CLICK HERE

TO RETURN TO

THE AGENDA
City Council Meeting Minutes June 28, 2022

PUBLIC ADDRESS
Jack Boyett spoke, addressing the Council regarding an issue with a neighbor.

Gil Management addressed the City Council regarding the status of the restructuring of the current CFD.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed attended the Chamber of Commerce’s mixer at the Golf Course; a LAFCO meeting; and, a Development Impact Fee ad hoc meeting.

Council Member Palmer also attended the Development Impact Fee ad hoc meeting; a REAP meeting where there are grants available for the City to utilize and technical assistance grants. At the MCTC meeting, they introduced several legislative bills to oppose.

Council Member Smith Music in the Park that was well attended with the vendors and Farmers Market.

Mayor Chavez attended chamber event at the Sand Trap; Measure T meeting this morning.

2.2 STAFF VERBAL REPORTS
City Administrator Pruett continuing to work on the budget, labor negotiations, Measure T meetings, CalTrans quarterly meeting and the Chamber mixer event.

City Clerk McClendon reported on the Lifeguard and Pool Supervisor recruitment.

Deputy Director of Recreation & Community Engagement Wisener is still modifying the City’s new website, hosted 2 Movies in the Park so far and the first Music in the Park was well attended, as well. July 5 Adult Softball and Community Pool will begin.

Public Works Director Rogers last month had reported that several businesses were noncompliant with AB 341 (Mandatory Commercial Recycling) and AB 1826 (Mandatory Commercial Organics Recycling), and CalRecycle had mandated that we bring their businesses into compliance within 6 weeks. Staff worked with Mid Valley Disposal and we have now reached 100% compliance.

The Humboldt Street Improvements Project started last week. The project is anticipated to be completed by September 13th.

The City received the Stormwater Grant Agreement from the State for the Sonoma Ave stormwater improvements project, signed it and sent back for execution. Once executed by the State, our engineers can begin final design work with construction estimated in summer 2023.

The grant amount is $3,349,635.

And finally, due to questions from the public regarding speed bumps and stop signs, he stated that the City has a speed bump policy and an FAQ on stop signs on the City’s webpage, under Public Works and Streets.

City Council Meeting Minutes June 28, 2022
Community & Economic Development Director Hamilton reported there were 120 permits in June; and earlier this day the Planning Commission held a Special Meeting.

Fire Chief Gaumnitz reported that deconstruction of the fire station will begin July 11. He also reported on the fire on Ventura.

Commander Palmer reported out police call statistics and that the fencing project is completed with a planned ribbon cutting ceremony scheduled for July 19 at 5pm.

CONSENT CALENDAR – Section 3

3.1 Approval of the June 14, 2022 City Council Meeting Minutes (McClendon)

3.2 Consideration and Approval of the May 2022 Financials Report (Williams)

3.3 Consideration and Adoption of a City Council Resolution (47-22) Designating Eligible Projects for SB-1 Road Maintenance and Rehabilitation Account Funding (Rogers)

3.4 Consideration to Approve a Letter of Intent to Participate in the Madera County MultiJurisdictional Local Hazard Mitigation Plan (LHMP) (Gaumnitz) Motion by Council Member Smith, Seconded by Council Member Palmer to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

PUBLIC HEARINGS – Section 4

4.1 Consideration and Adoption of a City Council Resolution (48-22) Approving the 2022/2023 Master Fee Schedule Annual Update (Williams)
Mayor Chavez opened the public hearing at 7:35 p.m. No one came forward for or against the item. Mayor Chavez closed the public hearing at 7:35 p.m.

Motion by Council Member Palmer, Seconded by Council Member Smith to Approve City Council Resolution #48-22, Approving the 2022/2023 Master Fee Schedule Annual Update. Motion passed unanimously by roll call vote.

4.2 Consideration of a Public Hearing to Discuss Submittal of a 2022 Community Development Block Grant (CDBG) Application, and Adoption of a City Council Resolution (49-22) Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto from the 2022 Funding Year of the State CDBG Program (Rogers)
Mayor Chavez opened the public hearing at 7:38 p.m. No one came forward for or against the item. Mayor Chavez closed the public hearing at 7:38 p.m.

Motion by Council Member Palmer, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #49-22, Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments Thereto from the 2022 Funding Year of the State CDBG Program. Motion passed unanimously by roll call vote.

DEFERRED BUSINES – Section 5
City Council Meeting Minutes June 28, 2022
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution (50-22) of Intention to Levy and Collect the Annual Assessment for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla (Rogers)
Motion by Council Member Smith, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #50-22, Intention to Levy and Collect the Annual Assessment for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla. Motion passed unanimously by roll call vote.

6.2 Consideration to Authorize the City Administrator to Execute a Street Sweeping Agreement with Greenhills Estates Home Owners Association (Rogers) Motion by Council Member Smith, Seconded by Council Member Palmer to Authorize the City Administrator to Execute a Street Sweeping Agreement with Greenhills Estates Home Owners Association. Motion passed unanimously by roll call vote.

6.3 Consideration and Adoption of a City Council Resolution (51-22) Declaring its Intention to Establish a Community Facilities District and to Authorize the Levy of Special Taxes Therein Community Facilities District no 2022-1 (Public Safety, Maintenance & Services) (Hamilton)
Motion by Council Member Smith, Seconded by Mayor Chavez to Approve City Council Resolution #51-22, Declaring its Intention to Establish a Community Facilities District and to Authorize the Levy of Special Taxes Therein Community Facilities District no 2022-1 (Public Safety, Maintenance & Services). Motion passed with Council Member Palmer voting no.

6.4 Consideration and Adoption of Resolutions Adopting the 2022/23 Fiscal Year Annual Budgets for:
a) City Operating and Capital Budget;
Motion by Council Member Smith, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution #52-21, Adopting the Budget of the City of Chowchilla for Fiscal Year July 1, 2022 Through June 30, 2023. Motion passed unanimously by roll call vote. b) Redevelopment Successor Agency Budget;
Motion by Chair Chavez, Seconded by Board Member Palmer to Approve Redevelopment Successor Agency Resolution #03-22, Adopting the Operating Budget for Fiscal Year 2022/2023.

Motion passed unanimously by roll call vote.
c) Public Finance Authority Budget;
Motion by Board Member Palmer, Seconded by Board Member Smith to Approve Public Finance Authority Resolution #01-22, Adopting the Chowchilla Public Financing Authority Budget for Fiscal Year 2022/23. Motion passed unanimously by roll call vote. d) Gann Appropriation Limit; and
Motion by Council Member Smith, Seconded by Council Member Palmer to Approve City Council Resolution #53-22, Establishing the Appropriation Limit for Fiscal Year 2022/2023. Motion passed unanimously by roll call vote.

City Council Meeting Minutes June 28, 2022
e) Amending the Salary Scale (Williams)
Motion by Council Member Smith, Seconded by Mayor Pro Tem Barragan to Pull this Item from the Agenda. Motion passed unanimously by roll call vote.

ANNOUNCEMENTS – Section 7
JULY 1 MUSIC IN THE PARK, DAKOTA CROSSING, VETERANS MEMORIAL PARK, 8PM JULY 1 & 8 CERTIFIED FARMERS MARKET, VETERANS MEMORIAL PARK, 6PM JULY 12 CITY COUNCIL MEETING, CITY HALL, 7PM
JULY 20 PLANNING COMMISSION MEETING, CITY HALL, 7PM

ADJOURNMENT
Mayor Chavez adjourned the June 28, 2022 City Council/Redevelopment Sucessor agency/Public Finance Authority meeting at 8:22 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor John Chavez

REPORT TO THE CITY COUNCIL
Item 3.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in June 2022.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
7/6/2022 6:54:26 PM Page 1 of 6
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 06/01/2022 - 06/30/2022
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
06/01/2022 63036 Brian Silva Utility Billing Outstanding Check -108.61 06/01/2022 63037 Tyler McClure Utility Billing Outstanding Check -155.86 06/01/2022 63038 Abel Pastrana Utility Billing Outstanding Check -127.37 06/01/2022 63039 Christopher Yarbrough Utility Billing Outstanding Check -14.38 06/01/2022 63040 Young Baek Utility Billing Outstanding Check -129.03 06/01/2022 63041 Taber Drilling Utility Billing Outstanding Check -1,087.33 06/08/2022 63042 Advanced Structural Design Inc Accounts Payable Outstanding Check -170.00 06/08/2022 63043 Alert-O-Lite Inc. Accounts Payable Outstanding Check -1,779.38 06/08/2022 63044 American Fidelity Accounts Payable Outstanding Check -1,237.47 06/08/2022 63045 AT & T Accounts Payable Outstanding Check -1,465.17 06/08/2022 63046 Big Tex Trailers World Inc Accounts Payable Outstanding Check -8,599.66 06/08/2022 63047 BSK Associates Accounts Payable Outstanding Check -492.00 06/08/2022 63048 Cascade Fire Equipment Company Accounts Payable Outstanding Check -6,288.79 06/08/2022 63049 CDW Government, Inc. Accounts Payable Outstanding Check -392.61 06/08/2022 63050 CFT NV Developments, LLC Accounts Payable Outstanding Check -1,049.05 06/08/2022 63051 Chowchilla District Chamber Accounts Payable Outstanding Check -500.00 06/08/2022 63052 Chowchilla DoIt Best Accounts Payable Outstanding Check -42.62 06/08/2022 63053 Chowchilla Employees Assn. Accounts Payable Outstanding Check -180.00 06/08/2022 63054 Chowchilla Mid-Management Accounts Payable Outstanding Check -240.00 06/08/2022 63055 Chowchilla Office Accounts Payable Outstanding Check -135.00 06/08/2022 63056 Chowchilla Peace Officers Accounts Payable Outstanding Check -1,032.00 06/08/2022 63057 Consolidated Electrical Accounts Payable Outstanding Check -334.19 06/08/2022 63058 D & V Sporting Gear Accounts Payable Outstanding Check -859.13 06/08/2022 63059 D & V Sporting Gear Accounts Payable Outstanding Check -163.13 06/08/2022 63060 De Lange Landen Financial Services Inc. Accounts Payable Outstanding Check -1,445.73 06/08/2022 63061 Farmers Hardware Accounts Payable Outstanding Check -92.36 06/08/2022 63062 Fastenal Company Accounts Payable Outstanding Check -309.74 06/08/2022 63063 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -685.45 06/08/2022 63064 Fitness Peak Accounts Payable Outstanding Check -140.00 06/08/2022 63065 Fresno City College Accounts Payable Outstanding Check -1,253.00 06/08/2022 63066 Fresno Police Department Accounts Payable Outstanding Check -200.00 06/08/2022 63067 Horizon Accounts Payable Outstanding Check -43.19 06/08/2022 63068 Jonah Rogers Accounts Payable Outstanding Check -68.00 06/08/2022 63069 Mace Pest Control Accounts Payable Outstanding Check -80.00 06/08/2022 63070 National Demographics Inc Accounts Payable Outstanding Check -2,500.00 06/08/2022 63071 NBS Government Finance Accounts Payable Outstanding Check -4,613.99 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
06/08/2022 63072 Nichols Local Government Consulting, LLC Accounts Payable Outstanding Check -2,200.00 06/08/2022 63073 NVB Equipment Inc. Accounts Payable Outstanding Check -2,095.75 06/08/2022 63074 ODP Business Solutions, LLC Accounts Payable Outstanding Check -478.24 06/08/2022 63075 PACE Supply Corp Accounts Payable Outstanding Check -1,555.45 06/08/2022 63076 Pacific Gas & Electric Accounts Payable Outstanding Check -87,299.89 06/08/2022 63077 Pacific Plan Review Inc Accounts Payable Outstanding Check -467.50 06/08/2022 63078 PacWest Direct Accounts Payable Outstanding Check -2,932.90 06/08/2022 63079 Quad Knopf, Inc. Accounts Payable Outstanding Check -2,338.15 06/08/2022 63080 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -632.10 06/08/2022 63081 R & R Pool Service Accounts Payable Outstanding Check -168.52 06/08/2022 63082 Ross Recreation Equipment Inc. Accounts Payable Outstanding Check -1,456.79 06/08/2022 63083 Self Help Enterprises Accounts Payable Outstanding Check -1,962.00 06/08/2022 63084 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,125.70 06/08/2022 63085 TF Tire & Service Accounts Payable Outstanding Check -305.10 06/08/2022 63086 Toshiba Financial Services Accounts Payable Outstanding Check -381.71 06/08/2022 63087 U.S. Bank (PARS) Accounts Payable Outstanding Check -237.48 06/08/2022 63088 US BANK (CAL-CARD) Accounts Payable Outstanding Check -2,254.74 06/08/2022 63089 Van De Pol Enterprises Accounts Payable Outstanding Check -20,462.01 06/08/2022 63090 Verizon Wireless Accounts Payable Outstanding Check -2,673.82 06/08/2022 63091 Vulcan Materials Accounts Payable Outstanding Check -589.12 06/08/2022 63092 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -3,881.82 06/08/2022 63093 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -265.18 06/15/2022 63094 Badger Meter Inc. Accounts Payable Outstanding Check -61.92 06/15/2022 63095 Biddle Consulting Group, Inc Accounts Payable Outstanding Check -1,495.00 06/15/2022 63096 BSK Associates Accounts Payable Outstanding Check -236.00 06/15/2022 63097 Business Telecommunications Accounts Payable Outstanding Check -510.46 06/15/2022 63098 California Police Chiefs Accounts Payable Outstanding Check -440.00 06/15/2022 63099 Chowchilla DoIt Best Accounts Payable Outstanding Check -109.53 06/15/2022 63100 Cook's Communication Corp Accounts Payable Outstanding Check -55.46 06/15/2022 63101 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -562.41 06/15/2022 63102 Farmers Hardware Accounts Payable Outstanding Check -110.37 06/15/2022 63103 Grover Landscape Services Inc. Accounts Payable Outstanding Check -136.48 06/15/2022 63104 L.N. Curtis & Sons Accounts Payable Outstanding Check -2,630.78 06/15/2022 63105 Law & Associates Investigations Accounts Payable Outstanding Check -1,332.85 06/15/2022 63106 Mallory Safety and Supply, LLC Accounts Payable Outstanding Check -679.81 06/15/2022 63107 NBS Government Finance Accounts Payable Outstanding Check -415.37 06/15/2022 63108 Prudential Overall Supply Accounts Payable Outstanding Check -148.56 06/15/2022 63109 Purl's Sheet Metal & Air Conditioning Accounts Payable Outstanding Check -142.00 06/15/2022 63110 Quad Knopf, Inc. Accounts Payable Outstanding Check -8,172.98 06/15/2022 63111 Rick Manuel Medeiros Accounts Payable Outstanding Check -630.00 06/15/2022 63112 Sparkletts Accounts Payable Outstanding Check -129.74 06/15/2022 63113 Super Circuits Inc. Accounts Payable Outstanding Check -236.57 06/15/2022 63114 US BANK (CAL-CARD) Accounts Payable Outstanding Check -616.23 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
06/15/2022 63115 Van De Pol Enterprises Accounts Payable Outstanding Check -13,329.94 06/21/2022 63116 Anderson Pump Co Accounts Payable Outstanding Check -820.00 06/21/2022 63117 Baker Supplies and Repairs Accounts Payable Outstanding Check -1,249.89 06/21/2022 63118 BSK Associates Accounts Payable Outstanding Check -406.00 06/21/2022 63119 Burton's Fire Inc. Accounts Payable Outstanding Check -917.74 06/21/2022 63120 CAB Street Band Accounts Payable Outstanding Check -375.00 06/21/2022 63121 CDW Government, Inc. Accounts Payable Outstanding Check -911.90 06/21/2022 63122 Cen Cal Pumps Accounts Payable Outstanding Check -105.00 06/21/2022 63123 Central Valley Salinity Coalition, Inc Accounts Payable Outstanding Check -1,196.25 06/21/2022 63124 Chowchilla Employees Assn. Accounts Payable Outstanding Check -180.00 06/21/2022 63125 Chowchilla Mid-Management Accounts Payable Outstanding Check -240.00 06/21/2022 63126 Chowchilla Office Accounts Payable Outstanding Check -135.00 06/21/2022 63127 Chowchilla Peace Officers Accounts Payable Outstanding Check -1,032.00 06/21/2022 63128 Coast to Coast Accounts Payable Outstanding Check -825.90 06/21/2022 63129 Consolidated Electrical Accounts Payable Outstanding Check -69.47 06/21/2022 63130 Department of Justice/Acc Accounts Payable Outstanding Check -47.00 06/21/2022 63131 ESO Solutions Inc. Accounts Payable Outstanding Check -204.73 06/21/2022 63132 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -802.67 06/21/2022 63133 Farmers Hardware Accounts Payable Outstanding Check -681.46 06/21/2022 63134 Fastenal Company Accounts Payable Outstanding Check -60.54 06/21/2022 63135 Ferguson Enterprises, Inc. Accounts Payable Outstanding Check -185.80 06/21/2022 63136 Fitness Peak Accounts Payable Outstanding Check -140.00 06/21/2022 63137 Gideon Pest Control Accounts Payable Outstanding Check -25.00 06/21/2022 63138 Grover Landscape Services Inc. Accounts Payable Outstanding Check -5,678.91 06/21/2022 63139 H & H Engineering Construction Inc. Accounts Payable Outstanding Check -18,237.00 06/21/2022 63140 H & R Families Inc. Accounts Payable Outstanding Check -60.00 06/21/2022 63141 Jim Belt Accounts Payable Outstanding Check -1,200.00 06/21/2022 63142 Kellogg Supply Accounts Payable Outstanding Check -70.35 06/21/2022 63143 KICKAS Productions Accounts Payable Outstanding Check -1,037.50 06/21/2022 63144 Madera Tribune Accounts Payable Outstanding Check -910.00 06/21/2022 63145 Margo Montoya Accounts Payable Outstanding Check -900.00 06/21/2022 63146 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -106,866.61 06/21/2022 63147 Myers Stevens & Toohey & Co Inc Accounts Payable Outstanding Check -766.00 06/21/2022 63148 Navia Benefit Solutions Accounts Payable Outstanding Check -69.80 06/22/2022 63149 Void Check Accounts Payable Voided Check 0.00 06/21/2022 63150 Paolilli, Simona Accounts Payable Outstanding Check -900.00 06/21/2022 63151 PARS Accounts Payable Outstanding Check -478.03 06/21/2022 63152 Principal Financial Group Accounts Payable Outstanding Check -8,863.02 06/21/2022 63153 Prudential Overall Supply Accounts Payable Outstanding Check -242.70 06/21/2022 63154 Public Sector Excellence Accounts Payable Outstanding Check -95.00 06/21/2022 63155 Purl's Sheet Metal & Air Conditioning Accounts Payable Outstanding Check -1,024.23 06/21/2022 63156 R & R Pool Service Accounts Payable Outstanding Check -130.00 06/21/2022 63157 Rahn's Fire Safety Services Accounts Payable Outstanding Check -190.73 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
06/21/2022 63158 Ray & Lisa Barragan Accounts Payable Outstanding Check -680.00 06/21/2022 63159 S & W Auto Parts Inc. Accounts Payable Outstanding Check -394.09 06/21/2022 63160 Self Help Enterprises Accounts Payable Outstanding Check -1,962.00 06/21/2022 63161 Syncromatics Corp Accounts Payable Outstanding Check -11,681.00 06/21/2022 63162 TeamCalifornia Economic Development Accounts Payable Outstanding Check -2,500.00 06/21/2022 63163 TF Tire & Service Accounts Payable Outstanding Check -225.00 06/21/2022 63164 The Yard Dog Accounts Payable Outstanding Check -750.00 06/21/2022 63165 Trina D. Prins Accounts Payable Outstanding Check -17,500.00 06/21/2022 63166 U.S. Bank (PARS) Accounts Payable Outstanding Check -182.42 06/21/2022 63167 United States Treasury Accounts Payable Outstanding Check -67.66 06/21/2022 63168 US BANK (CAL-CARD) Accounts Payable Outstanding Check -4,765.14 06/21/2022 63169 USA Bluebook Accounts Payable Outstanding Check -190.06 06/21/2022 63170 Van De Pol Enterprises Accounts Payable Outstanding Check -367.63 06/21/2022 63171 Vulcan Materials Accounts Payable Outstanding Check -535.74 06/22/2022 63172 ODP Business Solutions, LLC Accounts Payable Outstanding Check -730.26 06/22/2022 63173 ODP Business Solutions, LLC Accounts Payable Outstanding Check -730.31 06/23/2022 63174 Saira Zapien Utility Billing Outstanding Check -21.47 06/23/2022 63175 Bernardina Campos Utility Billing Outstanding Check -220.39 06/23/2022 63176 Kelle Ray Utility Billing Outstanding Check -115.55 06/29/2022 63177 Barajas Body Shop Accounts Payable Outstanding Check -5,347.33 06/29/2022 63178 BSK Associates Accounts Payable Outstanding Check -1,164.50 06/29/2022 63179 Business Telecommunications Accounts Payable Outstanding Check -3,762.96 06/29/2022 63180 Cascade Fire Equipment Company Accounts Payable Outstanding Check -2,576.55 06/29/2022 63181 Diede Construction, Inc Accounts Payable Outstanding Check -11,077.00 06/29/2022 63182 Farmers Hardware Accounts Payable Outstanding Check -15.86 06/29/2022 63183 Flight Craft Boats Accounts Payable Outstanding Check -52,500.00 06/29/2022 63184 Law Dog K9 Accounts Payable Outstanding Check -180.00 06/29/2022 63185 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -104,363.49 06/29/2022 63186 Note Servicing Center, Inc. Accounts Payable Outstanding Check -52,500.00 06/29/2022 63187 ODP Business Solutions, LLC Accounts Payable Outstanding Check -468.02 06/29/2022 63188 Pacific Gas & Electric Accounts Payable Outstanding Check -6,954.94 06/29/2022 63189 Prudential Overall Supply Accounts Payable Outstanding Check -60.26 06/29/2022 63190 S & W Auto Parts Inc. Accounts Payable Outstanding Check -13.27 06/29/2022 63191 Silva Ford Madera Accounts Payable Outstanding Check -703.63 06/29/2022 63192 U.S. Security Supply, Inc. Accounts Payable Outstanding Check -347.10 06/29/2022 63193 US BANK (CAL-CARD) Accounts Payable Outstanding Check -296.64 06/29/2022 63194 West Coast Arborists Inc. Accounts Payable Outstanding Check -4,500.00 06/29/2022 63195 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -10,614.98 06/30/2022 63196 Maria Salazar de O Utility Billing Outstanding Check -125.88 06/30/2022 63197 Christopher Young Utility Billing Outstanding Check -170.31 06/30/2022 63198 Tonya Lonero Utility Billing Outstanding Check -68.72 06/30/2022 63199 Casey & Holly House Utility Billing Outstanding Check -62.04 06/30/2022 63200 Brenda Ornelas Utility Billing Outstanding Check -177.97 Bank Transaction Report Issued Date Range: -
7/6/2022 6:54:26 PM Page 5 of 6
Cleared
Date Number Description Module Status Type Amount
Issued
Date
06/30/2022 63201 Jing Jing Mei Utility Billing Outstanding Check -57.15 06/30/2022 63202 Sheng Fu Wu Utility Billing Outstanding Check -36.47 06/30/2022 63203 Bai Feng Wu Utility Billing Outstanding Check -7.25 06/30/2022 63204 Christine Morse Utility Billing Outstanding Check -24.65 06/30/2022 63205 Alvitre Civil Constructors Utility Billing Outstanding Check -911.00 Bank Account 200650906 Total: (170) -666,998.59
Report Total: (170) -666,998.59
Bank Transaction Report Issued Date Range: -
7/6/2022 6:54:26 PM Page 6 of 6
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 170 -666,998.59
Report Total: 170 -666,998.59
Cash Account Count Amount
**No Cash Account** 1 0.00
999 999-0100-0215 Cash In Bank 169 -666,998.59
Report Total: 170 -666,998.59
Transaction Type Count Amount
Check 170 -666,998.59
Report Total: 170 -666,998.59

REPORT TO THE CITY COUNCIL
Item 3.3

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: Consent
SUBJECT: Consideration of a Resolution Authorizing Continued Use of Remote Teleconferencing Provisions Pursuant to AB 361 and Government Code Section 54953
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council adopt a resolution authorizing the continued use of remote teleconferencing provisions pursuant to AB 361 and Government Code section 54953.

BACKGROUND:

On September 16, 2021, the California legislature passed Assembly Bill (“AB”) 361, which amends Government Code, section 54953 and permits a local agency to use teleconferencing to conduct its meetings in any of the following circumstances:
(A) the legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing; or (B) the legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) the legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.

REASON FOR RECOMMENDATION:

In order for the City Council to continue use of teleconferencing as allowed by AB 361, it must first adopt the resolution allowing the City Council to conduct teleconferenced meetings for a period of thirty (30) days. In addition, AB 361 requires the City to continue to make specified findings every thirty (30) days thereafter. The last time this was presented on the agenda was June 14, 2022.

FISCAL IMPACT:

None foreseen at time of report.

ALTERNATIVES:

Not adopt the resolution and revert to the original Brown Act rules for posting agendas when a member of the council remotely joins a City Council meeting.

ACTIONS FOLLOWING APPROVAL:

Continue to place the item on the City Council meeting agenda every 30-days to continue with the AB361 guidelines without disruption.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA AUTHORIZING CONTINUED USE OF REMOTE TELECONFERENCING PROVISIONS (AB 361 AND GOVERNMENT CODE SECTION 54953)
WHEREAS, the City Council of the City of Chowchilla (“City Council”) is committed to open and transparent government, and full compliance with the Ralph M. Brown Act (“Brown Act”); and WHEREAS, the Brown Act generally requires that a public agency take certain actions in order to use teleconferencing to attend a public meeting virtually; and WHEREAS, the City Council recognizes that a local emergency persists due to the worldwide COVID-19 pandemic; and
WHEREAS, the California Legislature has recognized the ongoing state of emergency due to the COVID-19 pandemic and has responded by creating an additional means for public meetings to be held via teleconference (inclusive of internet-based virtual meetings); and WHEREAS, on September 16, 2021, the California legislature passed Assembly Bill (“AB”) 361, which amends Government Code, section 54953 and permits a local agency to use teleconferencing to conduct its meetings in any of the following circumstances: (A) the legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing; (B) the legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; or (C) the legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B), that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, in order for the City Council to use teleconferencing as allowed by AB 361 after October 1, 2021, it must first adopt findings in a resolution, allowing the City Council to conduct teleconferenced meetings for a period of thirty (30) days; and WHEREAS, Governor Gavin Newsom declared a state of emergency for the State of California due to the COVID-19 pandemic in his order entitled “Proclamation of a State of Emergency,” signed March 4, 2020; and/or
WHEREAS, the California Occupational and Safety Health Administration (OSHA) continues to recommend certain social distancing requirements, as described in detail in California Code of Regulations Title 8, section 3205 Covid Prevention; and/or WHEREAS, Madera County Health Officer, Dr. Simon Paul issued a letter on October 8, 2021 recommending physical distancing measures by way of utilizing teleconferencing options for public meetings to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 virus; and
WHEREAS, on June 14, 2022, May 24, 2022, May 10, 2022, April 12, 2022, March 22, 2022, March 8, 2022, February 8, 2022, January 11, 2022, December 14, 2021, November 23, 2021, and October 26, 2021, the City Council continued use of the remote teleconferencing provisions originally adopted on September 28, 2021; and WHEREAS, the City Council hereby finds that the state and local emergencies have caused and will continue to cause imminent risks to the health or safety of attendees; and WHEREAS, the City Council is conducting its meetings through the use of telephonic and internet-based services so that members of the public may observe and participate in meetings and offer public comment.

NOW THEREFORE, BE IT RESOLVED, that the recitals set forth above are true and correct and fully incorporated into this Resolution by reference.

BE IT FURTHER RESOLVED, that the City Council is conducting meetings during a state of emergency and the County of Madera and OSHA recommend measures to promote social distancing.

BE IT FURTHER RESOLVED, that the City Council has determined that given the state of emergency, holding in-person only meetings would present imminent risks to the health or safety of attendees.

BE IT FURTHER RESOLVED, that the actions taken by the City Council through this resolution shall be applied to all City committees governed by the Brown Act unless otherwise desired by that committee.

BE IT FURTHER RESOLVED, the City Council authorizes the City Manager or their designee(s) to continue to take all actions necessary to conduct City Council meetings in accordance with AB 361 and Government Code section 54953(e) and all other applicable provisions of the Brown Act, using teleconferencing for a period of thirty (30) days from the adoption of this Resolution after which the City Council will again reconsider the circumstances of the state of emergency.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 12th day of July, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk

REPORT TO THE CITY COUNCIL
Item 3.4

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: Consent
SUBJECT: A Resolution Requesting the Madera County Board of Supervisors to Permit the Madera County Clerk to Render Specified Services to the City of Chowchilla Relating to the Conduct of Municipal Elections PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution, Exhibit A

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council approves the attached resolution requesting the Madera County Board of Supervisors permit the Madera County Clerk-Recorder to render specified services to the City of Chowchilla to conduct the 2022 Municipal Elections.

BACKGROUND:

On election years, it is required to request the services of the County Clerk/Recorder from the Board of Supervisors, by resolution, to conduct the municipal election. The Madera County Clerk/Recorder has performed the following functions for the City of Chowchilla:
a) Prepare and publish all required notices (notice of election, nominee for public office, election officers and polling places, central counting place).
b) Issue and file nomination documents and verify nomination petitions. c) Issue and file conflict of interest and campaign disclosure statements.

REASON FOR RECOMMENDATION:

The City has always consolidated with the County during election years. There was an exception for the 2012 election year. At the request of the City Administrator at that time, all of the issuances, filings and verifications were completed by the City Clerk. This resulted in unnecessary increase of staff time and cost.

There will be three (3) seats in this election year for the City Council.

FISCAL IMPACT:

It was determined by County Clerk’s Office that the estimated costs for a vote of three City Council seats at the November 2022 General Election to be around $30,000. It should be noted that if only 3 candidates file for the 3 seats, the City’s contest will not appear on the ballot and, in that instance, the City’s cost will be significantly lower.

ALTERNATIVES:

None. A resolution must be approved for the elections.

ACTIONS FOLLOWING APPROVAL:

The executed resolution will be submitted to the County Elections Office for processing.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA,

REQUESTING THE MADERA COUNTY BOARD OF SUPERVISORS TO PERMIT THE

MADERA COUNTY CLERK-RECORDER TO RENDER SPECIFIED SERVICES TO THE CITY

OF CHOWCHILLA RELATING TO THE CONDUCT OF MUNICIPAL ELECTIONS WHEREAS, the City of Chowchilla, by enactment of Ordinance No. 350-85, adopted the 28th day of January, 1985, changed the date of the General Municipal Election in the City of Chowchilla from the second Tuesday in April of even years to the same days as the School District Elections in California, as provided in 2602 of the Elections Code of the State of California; and on the 9th day of April, 1985, the Board of Supervisors of the County of Madera approved said Ordinance in accordance with Said Section 36503.5; and
WHEREAS, Section 22003 of the Elections Code of the State of California provides that the governing body of the City may, by resolution, request the Board of Supervisors of the County to permit the County Clerk to render special services to the City relating to the conduct of elections; and
WHEREAS, it is the desire of the City Council of the City of Chowchilla that the Madera County Clerk be permitted to render specified services to the City of Chowchilla relating to its conduct of November 8, 2022 elections and consolidate said elections being held by other jurisdictions within the City of Chowchilla;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds and determines the following:

1. Pursuant to Section 22003 of the Elections Code of the State of California, the City of Chowchilla hereby requests the Madera County Board of Supervisors to permit the Madera County Clerk to render the City of Chowchilla services specified in Exhibit “A”, attached hereto, and incorporated herein relating to the conduct of the Municipal Election on November 8, 2022, and to consolidate said election with other elections being held by other jurisdictions within the City of Chowchilla.

2. The City Clerk of the City of Chowchilla is hereby authorized and directed to forthwith forward a certified copy of this resolution to the Madera County Board of Supervisors and upon notification of the granting of such permission, supply the County Clerk with any and all other information that may be necessary in connection with the conduct of such elections.

3. For and in consideration of the election services to be rendered by the Madera County Clerk, the City of Chowchilla agrees to pay Madera County the City’s proportionate share of the reasonable expenses of said election; said share to consist of all directly related to the Conduct of the City of Chowchilla’s Municipal Election and also the City of Chowchilla’s proportionate share of the expenses for election services rendered by Madera County that are being shared equally with other jurisdictions, if any, in the City of Chowchilla on November 8, 2022.

4. In the event a tie vote has been determined and certified by the County Clerk, a successful candidate will be chosen by lot certification of the election results.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 12th day of July, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk
EXHIBIT “A”
The Madera County Clerk is authorized to render the following services to the City of Chowchilla for the November 2020 General Election:

1. Prepare and publish all required notices (notice of election, nominee for public office, election officers and polling places, central counting place).

2. Provide Spanish translation of ballot materials where required.

3. Provide and mail sample ballots and voter information pamphlets.

4. Provide, issue and canvass absent voter ballots.

5. Establish precincts, appoint precinct boards, designate polling places, and instruct election officers concerning their duties.

6. Provide voting equipment and provide a certified statement of results.

7. Canvass election returns and provide a certified statement of results.

8. Issue and file nomination documents and verify nomination petitions.

9. Issue and file conflict of interest and campaign disclosure statements.

Collect fees and perform services contained in City of Chowchilla Council Resolution # ___ -20 (attached).

REPORT TO THE CITY COUNCIL
Item 3.5

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: Consent
SUBJECT: Update Donation and Gifts Policy & Procedure
PREPARED BY: Stacy Weaver, Deputy City Clerk / Secretary II ATTACHMENTS: Resolution, Donations and Gift Policy

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

That the City Council approve the update to Donation and Gift Policy & Procedure as presented.

BACKGROUND:

Policy APP-A3 Donations and Gifts was last updated with Resolution No. 69-09 dated August 24, 2009.

The purpose of this policy was to provide standard guidelines for donations that were offered to the City and/or the employees in the course of City business. However, over time, this policy has restricted legitimate activities in the conduct of City business, such as City employees participating in reasonable dinners and other meals provided by vendors at conferences. Staff researched the current government code and Fair Political Practice Commission (FPPC) regulations concerning what is considered a “gift” and recommends updating the City’s gift policy to allow City employees to accept non-exorbitant meals paid by others under specific circumstances.

REASON FOR RECOMMENDATION:

Staff researched the City’s current policies and procedures regarding donations and gifts and noticed inconsistency with current best business practices. Staff reviewed Government Code sections 82028, 89503, 89506, 87100, 87103 (e) and 87207(a)(1) It is permissible to update the gift policy to allow vendors or sponsors at conferences to pay for a meal (of limited value) for City Staff attending a conference. “Gifts” are regulated by the Political Reform Act in two ways:

1. The Act prohibits public officials from receiving a gift or multiple gifts from a single source that, in the aggregate, total more than $520 in a calendar year. If an official receives more than $520 in gifts from any single source within a calendar year, the official will be disqualified from making, participating in making, or using their position to influence the outcome of governmental decisions involving the gift donor.

2. Gifts of $50 or more from a single source must be disclosed on Form 700.

The City may permit its employees to receive meals paid for by vendors or sponsors at conferences without violating state conflict of interest laws as long as:
(1) City employees are not receiving gifts, including meals, that total $520 each calendar year, and (2) Employees properly disclose any gift or gifts aggregating $50 or more.

The proposed amendments to the City’s gift policy are intended to allow employees to receive nonexorbitant meals with these limitations and only when receipt of such gift does not create an actual or perceive conflict of interest or compromise in the employee’s judgment.

FISCAL IMPACT:

None.

ALTERNATIVES:

Remain status quo.

ACTIONS FOLLOWING APPROVAL:

City Clerk’s office will distribute the updated policy and procedure to Departments Head and update policy and procedure binder.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA UPDATING THE CITY’S DONATION AND GIFTS POLICY TO PERMIT GIFTS OF INFREQUENT,

NON-EXORBITANT MEALS
WHEREAS, the City of Chowchilla’s (“City”) Donations and Gifts Policy (“Policy”) was adopted on December 9, 2002 (by Resolution #98-02) with the intent of providing standard guidelines for donations offered to the City and/or City officials or employees in the course of City business;
WHEREAS, the Policy was last updated on August 24, 2009, by Resolution No. 69-09; WHEREAS, pursuant to the Policy, City officials and employees may not accept any gifts or gratuities, which over time, has had the effect of inhibiting legitimate business activities of the City’s employees, including acceptance of reasonable meals from vendors during networking and special events related to City business, such as conferences; WHEREAS, in accordance with state law, City officials and employees may accept gifts from a single source totaling less than $520 each calendar year without becoming legally disqualified from participating in decisions relating to the gift donor (Gov. Code §§ 87100 and 87103(e));
WHEREAS, state law further requires City officials to publicly disclose all gifts of $50 or more from a single source (Gov. Code § 87207(a)(1));
WHEREAS, the City Council desires to update the Policy consistent with state law and current best practices to allow City officials and employees to accept infrequent, non-exorbitant meals from non-employees, such as at networking events and conferences, when receipt of such gifts does not create an actual or perceived conflict of interest or compromise in the recipient’s judgment.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 12th day of July, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk

ADMINISTRATIVE POLICY & PROCEDURE
A. PURPOSE
This policy aims to provide standard guidelines for donations offered to the City and/or employees in the course of City business and provide a reporting and inventorying process for donations of money, property and equipment, and other contributions.

B. GENERAL POLICY
The Chowchilla City Council may accept on behalf of the City any donations of money, property, or equipment for a purpose deemed by the City Council to further the mission of the municipal governance of the City of Chowchilla. The property or equipment shall be assigned to the department as earmarked by the donor. If not so earmarked, it shall be designated by the City Council upon recommendation by the City Administrator through the agenda process. If necessary, the City Council shall assign the equipment to the department of greatest need.

The title to property or equipment shall be vested in the City of Chowchilla as a whole, and not a particular department.

Donations of monies received by City staff shall provide a receipt for accounting purposes.

Donations will meet the following criteria in evaluating and accepting donations, gifts and bequests of property and equipment.

1. Any donation, gift, grant, or bequest to the City should be accompanied by a letter from the donor for official action and recognition by the City Council. Anonymous contributors do not require a letter of submission. However, the department head receiving the donation shall submit a report to the City Administrator detailing such donation. Once reviewed as to its application and appropriateness to the City operations budget, it will be forwarded to the City Council for acceptance. A letter of appreciation shall be signed by the Mayor and sent to the donor for significant SECTION: Administration DATE: July 12, 2022
SUBJECT: Donations & Gifts SUPERSEDES: Resolution 69-09 (08/24/2009)
REFERENCE: APP-A3 COUNCIL APPROVAL:

APPLIES TO: All Employees & Elected PAGES: 2
donations; for lesser amounts or contributions, the City Clerk shall prepare a letter of thanks after formal acceptance by the City Council.

2. The following criteria must be met to be accepted as a donation, gift, or bequest:
• Have a purpose consistent with the policies and vision of the City. • The donation will not add to the staff’s workload.
• Donations will not begin a program that the City Council would be unwilling to take over when the gift is exhausted or no longer useful. • Donations will not imply endorsement of any specific business or product. • Donations will not conflict with any City, State, or Federal code provision.

3. All donations, gifts, and bequests shall become the sole property of the City of Chowchilla. If not so earmarked, the City shall decide the proper use of the donated item, subject to the City’s needs. A gift valued at $100 or higher shall be referred to the City Administrator and/or City Council (depending on the gift) for acceptance or denial.

4. It shall be the policy that all City of Chowchilla employees deny all gifts and gratuities, since the acceptance of these items can lead to the impression that free, discount services, bribes or other beneficial inducements have been provided inappropriately.

5. The only exceptions shall be: a) commercially prepared perishable foods, such as fruit, that shall be placed in a general location for all to enjoy; b.) gifts of nominal value such as promotions items like calendars, scratch pads, and pens; and c.) small gifts given in the spirit of the holidays, which shall be subject to department head denial or approval prior to distribution for all employees to share; and nonexorbitant meals paid by others form time to time, such as at special events or conferences, when receipt of such gift does not compromise, or give the appearance of compromise of, the independent judgement or action of the recipient.

6. The equipment (If valued greater then $1,000) and property shall be added to the City’s fixed asset accounting system and maintained on the list until disposed of.

Legal Reference:

Government Code GC§ 82028 (Definition of Gift)
Government Code GC§ 37354 (Acceptance or Rejection Based on Conditions) Government Code GC§ 37355 (Legislative Body Prescribes Uses) Government Code GC§ 89503 (Political Reform - Gifts)
Government Code GC§ 89506 (Political Reform – Ethics)
Government Code GC§ 87100 & 87103(e) (Political Reform – Conflict of Interest) Government Code GC§ 87207(a)(1) (Political Reform – Conflict of Interest)

REPORT TO THE CITY COUNCIL
Item 3.6

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: Consent
SUBJECT: Consideration of Adoption of a Resolution Approving a Public Utilities Easement and Recreational Trail and Related Improvements Easement Agreement with BluePath Solar Chowchilla LLC and Authorizing the City Administrator or Designee to Execute
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Resolution
Agreement

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

That the City Council adopts a resolution authorize the City Administrator to enter into an agreement with BluePath Solar Chowchilla LLC regarding easements for public utilities and recreational trail and related improvements.

BACKGROUND:

In February 2022, the City was contacted by Justin Miller, Superintendent Chowchilla Union High School, regarding easements the City has on parcels that the High School is wanting to use for a solar array.

City staff was asked if we still needed them and if so, were we alright with a solar array being put up in those easements. Staff determined we do need the easements but we were alright with the solar array being put on the property as long as we still had access to the easements for their intended purpose. One purpose was for utilities access and the other was for a recreational trail that stems from the Legacy Development.

With that verbal acknowledgement, the solar project moved forward. Staff has been working with the High School and their consultants to put an agreement together since then. Staff inspected he solar array and determined it did not impair our easements.

REASON FOR RECOMMENDATION:

Staff has inspected the solar array and determined that our easements will still be accessible. Legal has reviewed the attached agreement.

FISCAL IMPACT:

There is no fiscal impact.

ALTERNATIVES:

Do not approve the City entering into this agreement and the High School may be forced to remove the solar array.

ACTIONS FOLLOWING APPROVAL:

City Administrator will sign the agreement and send to BluePath for signature.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF CITY OF CHOWCHILLA, CALIFORNIA

APPROVING A PUBLIC UTILITIES EASEMENT AND RECREATIONAL TRAIL AND

RELATED IMPROVEMENTS EASEMENT AGREEMENT WITH BLUEPATH SOLAR

CHOWCHILLA LLC
WHEREAS, in February 2022, the City of Chowchilla (“City”) was contacted by Chowchilla Union High School, regarding easements the City has on property (fully described in Exhibit A to the attached Agreement and incorporated herein) that the High School desires to use for a solar array installed and maintained by BluePath Solar Chowchilla, LLC (“Company”); and
WHEREAS, City agreed with the solar array being placed on the property as long as the City still had access to the easements for their intended purpose; namely, for utilities access and for a recreational trail that stems from the Legacy Development; and WHEREAS, upon review, the solar array does not impair City easements.

WHEREAS, the Company shall maintain and operate the System in a good and workmanlike manner and in accordance with applicable law and pursuant to the terms of the Agreement.

WHEREAS, the City and Company now desire to memorialize the installation of the solar array and set forth the obligations of the parties by entering into the Agreement (attached hereto).

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Chowchilla hereby approves a public utilities easement and recreational trail and related improvements easement agreement with BluePath Solar Chowchilla, LLC, and authorizes the City Administrator, or designee, to execute the Agreement.

PASSED AND ADOPTED by the City Council of the City of Chowchilla on the 12th day of July 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk

RECORDED AT THE REQUEST OF AND
WHEN RECORDED RETURN TO:

BluePath Solar Chowchilla LLC
921 E. Fort Avenue, Suite 120-125
Baltimore, Maryland 21230
Attn: Marisa Patel

AGREEMENT REGARDING PUBLIC UTILITIES EASEMENT

AND RECREATIONAL TRAIL & RELATED IMPROVEMENTS EASEMENT
This Agreement Regarding Public Utilities Easement and Recreational Trail & Related Improvements Easement (this “Agreement”) is made and entered into this ___ day of __________ , 2022 (the “Effective Date”), by and between City of Chowchilla (“Grantor”) and BluePath Solar Chowchilla LLC (“Grantee”).

Recitals
A. Grantor conveyed title to those certain parcels or tracts of ground located in the City of Chowchilla, County of Madera, State of California and described by metes and bounds on Attachment A attached hereto and incorporated herein (all of which parcels or tracts of ground are referred to herein as the “Property”) to Chowchilla Union High School District (“Property Owner”) pursuant to that certain Grant Deed, dated November 12, 2008 (the “Deed”), and filed in the Official Records of Madera County, California as Document Number 2009001306.

B. Pursuant to the Deed, Grantor reserved (i) a blanket Public Utilities Easement for the purposes of constructing, maintaining, and operating public utilities, with the right of ingress to and egress from the Property for the purpose of constructing, inspecting, repairing, maintaining and replacing said public utilities (the “Public Utilities Easement”), and (ii) a blanket Recreational Trail and Related Improvements Easement, for the purposes of constructing, maintaining, and operating a public recreational trail, with the right of ingress to and egress from the Property for the purpose of constructing, inspecting, repairing, maintaining and replacing said public recreational trail (the “Recreational Trail Easement” and together with the Public Utilities Easement, collectively, the “Reserved Easements”).

C. Property Owner and Grantee (as assignee of BluePath Solar Development LLC) have entered into that certain Amended and Restated Solar Power Purchase Agreement, dated September 28, 2021, and effective as of March 15, 2021 (the “Solar Agreement”), pursuant to which Grantee will install, own, and operate the solar panel system and related equipment described in the Solar Agreement (the “System”).

D. Property Owner and Grantee have entered into that certain Easement Agreement dated [ ________________ ___, 2022], and recorded or to be recorded in the official records of Madera County, California (the “Solar Easement Agreement”).

E. Pursuant to the Solar Agreement and the Solar Easement Agreement, Property Owner has granted to Grantee certain rights to below, across, over, under, and above the Property in order to construct, install, alter, protect, repair, maintain, replace, operate, maintain, and remove the System, including any related interconnection equipment and any facilities or equipment appurtenant thereto as Grantee may from time to time require and all other easements across, over, under and above the Property as reasonably necessary to provide access to and services reasonably required for Grantee’s performance under the Solar Agreement.

F. Grantor is willing to allow Property Owner and Grantee use of the Reserved Easements subject to the terms of this Agreement.

Agreement
NOW, THEREFORE, in consideration of the foregoing, the mutual covenants and agreements set forth below, and other good and valuable consideration, receipt, and sufficiency of which is hereby acknowledged and confirmed by Grantor, Grantor and Grantee hereby agree as follows:

1. Grant. Grantor hereby grants to Grantee a non-exclusive easement for the term set forth in Section 4 below, across, over, under, and above the Reserved Easements in order to construct, install, alter, protect, repair, maintain, replace, operate, maintain, and remove the System, including any related interconnection equipment and any facilities or equipment appurtenant thereto as Grantee may from time to time require. Grantor also hereby grants and conveys unto Grantee all other easements across, over, under and above the Reserved Easements as reasonably necessary to provide access to and services reasonably required for Grantee’s performance under the Solar Agreement. The easements granted hereunder shall run with and burden the Property and the Reserved Easements for the term of this Agreement.

2. Grantee Covenants. Grantee shall maintain and operate the System in a good and workmanlike manner and in accordance with applicable law during the term of this Agreement.

3. Indemnity. Grantee shall defend and indemnify Grantor from and against all damage, liabilities, claims, lawsuits and administrative actions arising from or related to a breach of this Agreement by Grantee. Property Owner shall defend and indemnify Grantor from and against all damage, liabilities, claims, lawsuits and administrative actions arising from or related to a breach of this Agreement by Property Owner.

4. Term. This Agreement shall be for a period commencing on the Effective Date and expiring on the date that is one hundred twenty (120) days following expiration or earlier termination of the term of the Solar Agreement.

5. Termination. Grantor may terminate this Agreement if Grantee materially breaches this Agreement and does not cure such breach within thirty (30) days’ following receipt of written notice thereof from Grantor, provided that the cure period will be extended for a further reasonable period of time (but not beyond ninety (90) days) if the Grantee has demonstrated prior to the end of that period that it is diligently pursuing such cure. If this Agreement is terminated, the Grantee shall remove all improvements and return the property in condition it was at the time of the effective date of this Agreement subject to ordinary wear and tear.

6. System. Grantor agrees that: (a) the System is and shall remain personal property and shall not constitute or become a fixture or part of the Property or the Reserved Easements regardless of how it is attached or affixed to the Property or the Reserved Easements; (b) title and ownership of the System shall remain with Grantee at all times; and (c) Grantor shall not have, and shall not claim, any security interest or rights to the System, including pursuant to the Reserved Easements.

7. Reservation of Rights. Grantor reserves the right to use or authorize others to use the Reserved Easements in any manner not inconsistent with or which will not unreasonably interfere with the rights granted herein, provided, however, that Grantor shall not disturb the System, including any related interconnection equipment, in any way without prior written approval of the Grantee.

8. Recordation; Possession. This Agreement may be recorded against the Property by Grantee at Grantee’s sole cost and expense. Grantor covenants and agrees, for itself and its assigns and successors, that the Grantee shall be entitled to exercise its rights under this Agreement upon execution and delivery of this Agreement by the parties hereto, whether or not this Agreement is recorded.

9. Governing Law. This Agreement shall be governed by, and interpreted and construed in accordance with, the laws of the State of California, without regard to conflicts of law principles.

10. Severability. All provisions of this Agreement are severable and the invalidity or unenforceability of any provision shall not affect or impair the validity or enforceability of the remaining provisions.

11. Binding Effect; Successors and Assigns. Grantor may not assign this Agreement in whole or in part without the prior written consent of Grantee, which consent may not be unreasonably withheld, conditioned, or delayed. Grantee may, without the prior written consent of Grantor, assign, mortgage, pledge or otherwise directly or indirectly assign its interests in this Agreement in connection with an assignment of the Solar Agreement. Without limiting the generality of the foregoing, the rights and obligations of the parties shall inure to the benefit of and be binding upon their respective successors and assigns. This Agreement may be amended, modified, or terminated only by written instrument, executed, and acknowledged by the parties hereto.

12. Headings. The headings used herein are for convenience only and are not to be used in interpreting this Agreement.

13. Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the subject matter hereto and supersedes any prior written or oral agreements with respect to the matters described herein.

14. Amendments. Grantor shall cooperate in amending this Agreement from time to time to include any provision that may be reasonably requested by Grantee or any assignee of Grantee’s rights under this Agreement.

15. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed the original, but which together shall constitute one and the same instrument. [signature pages follow]
IN WITNESS WHEREOF, the parties enter into this Agreement as of the Effective Date.

GRANTOR: GRANTEE:

CITY OF CHOWCHILLA BLUEPATH SOLAR CHOWCHILLA LLC
By: ________________________________ By: _______________________________ Name: Name:

Title: Title:

ACKNOWLEDGED:

PROPERTY OWNER:

CHOWCHILLA UNION HIGH SCHOOL DISTRICT
By: ________________________________
Name:

Title:

Attachment A
Description of the Property
A portion of Block "D" as shown on the "Map of the City of Chowchilla, Cal.", filed and recorded in Volume 3 of Maps at Page 20 (two sheets), Madera County Records, and being a portion of the real properties described in Document No. 2007040774 and Document No. 2007040775, Madera County Official Records, and being in Section 30, Township 9 South, Range 16 East, Mount Diablo Baseline & Meridian, in the City of Chowchilla, Madera County, State of California of the United States of America, being more particularly described as follows:

The full 100' wide portion of the northeasterly 1000.00 feet of the southwesterly 2450.00 feet of said Block "D", such that the northeasterly boundary line of the property delineated herein lies coincident with the southeasterly prolongation of the southwesterly right-of-way line of the 50' wide 8'h Street, and the southwesterly boundary line of the property delineated herein lies coincident with the southeasterly prolongation of the northeasterly right-of-way line of the 50' wide 11th Street, all as shown on said "Map of the City of Chowchilla, Cal.".

RESERVING THEREFROM, a blanket Public Utilities Easement for the purposes of constructing, maintaining, and operating public utilities, with the right of ingress to and egress from the property for the purpose of constructing, inspecting, repairing, maintaining and replacing said public utilities; ALSO RESERVING THEREFROM, a blanket Recreational Trail & Related Improvements Easement, for the purposes of constructing, maintaining, and operating a public recreational trail, with the right of ingress to and egress from the property for the purpose of constructing, inspecting, repairing, maintaining and replacing said public recreational trail.

The property described herein encompasses 100,000 square feet, or 2.2957 acres, more or less.

Page 2 ends

End of Legal Description.

Exhibit poge 2 of 2 poges
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RECREA RONAL TRAIL
& IMPROVEMENTS

EASEMENT, AND

PUBLIC UTILITY

EASEMENT,

RESERVED OVER
ENTIRE PROPERTY.
'LOT 7", BLOCK 7, DAIRYLAND
FARMS SUBD114SION NO. 1,
BOOK 4 OF MAPS AT PAGES 15-
1Z MADERA COUNTY RECORDS.
216.32' X 100.00' REAL PROPERTY
PER DEED RECORDED 22 APRIL 1937
IN BOOK 209 AT PAGE 238, AS
DOCUMENT NO. 86074, OF MADERA
COUNTY OFFICIAL RECORDS.
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NO. 1, BOOK 4 OF MAPS AT PAGES 15-17.

MADERA COUNTY RECORDS.

THE NORTHEASTERLY 850.00' OF THE SOUTHWESTERLY 900.00'
OF BLOCK V: AS DELINEATED IN THE GRANT DEED RECORDED 11 MAY 1962 IN BOOK 828 AT PAGE 356 OF MADERA COUNTY
OFFICIAL RECORDS.

THE SOUTHWESTERLY 50.00' OF BLOCK
.„--ROAD 151/2
--SOUTHWEST END OF BLOCK "0"
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EXHIBIT MAP FOR GRANT DEED
S.B.E. 872-20-168-4 En AREA OF PROPERTY = 100,000 SO. FT. I- OR 22957 AC. t PARCEL LOCATION: CITY OF CHOWCHILLA, CALIFORNIA 04NOV08

CIERSCH & ASSOCIATES
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421 N. Y Stmer War. Calltornro 93837 0,506/3-5961 PAl 105-35.4 101G0519E3.DWG omospq.1-onno.".••

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
COUNTY OF ______________ )
On _____________________ , 20__, before me, ____________________________________________ , Date (Here Insert Name and Title of the Officer)
personally appeared____________________________________________________________________ Name(s) of Signer(s)
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _____________________________________
Signature of Notary Public
Place Notary Seal Above

STATE OF CALIFORNIA )
COUNTY OF _____________ )
On _____________________ , 20__, before me, ____________________________________________ , Date (Here Insert Name and Title of the Officer)
personally appeared _____________________________________________________________________ Name(s) of Signer(s)
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ______________________________________
Signature of Notary Public
Place Notary Seal Above

I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature ______________________________________
Signature of Notary Public
Place Notary Seal Above

REPORT TO THE REDEVELOPMENT

SUCCESSOR AGENCY
Item 3.7

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: Consent
SUBJECT: Authorizing the Executive Director to sign an Easement Deed for a 10-Foot Public Utility Easement Along Chowchilla Boulevard (APN’S 002-250-053 AND 002-250-072) with Pacific Gas and Electric to Allow for the Installation and Maintenance of Utilities
PREPARED BY: Mark Hamilton, Community and Economic Development Director ATTACHMENTS: 1. Resolution

2. Easement Deed

3. PG&E Utility Map

REVIEWED BY

EXECUTITVE

DIRECTOR
☒ REVIEWED BY
ATTORNEY ☒ REVIEWED BY FINANCE ☐
RECOMMENDATION:

Staff Recommends the Successor Agency to authorize the Executive Director to sign the easement deed, granting the 10-foot public utility easement for both parcels.

BACKGROUND:

In 2003 the City approved Resolution 31-03 a Sewer Facilities Easement for the Cardwell Ranches.

However, the easement was exclusive to Sewer services. The easement was limited and did not reference other utilities in the easement. When AutoZone submitted their application to PG&E to connect to the natural gas line, it was discovered the easement was only for sewer services.

While there is a mainline natural gas line located between the Union Pacific Railroad (UPRR) Railroad Tracks and Chowchilla Boulevard, PG&E does not allow for distribution connections. The nearest distribution gas line is located at the intersection of Chowchilla Boulevard and Avenue 24 ½. It was determined PG&E easement deeds would be required for all the properties extending along Chowchilla Boulevard from the Distribution Center to Avenue 24 ½.

REASON FOR RECOMMENDATION:

AutoZone’s Team submitted an application to PG&E requesting a connection to a natural gas line for the future Distribution Center. Provided the Successor Agency and the neighboring property owners grant the easements to PG&E, the AutoZone Team will work with PG&E to install the proposed natural gas line along Chowchilla Boulevard for local use. Once the natural gas line is installed, future development projects will be able to connect to the local gas line.

FISCAL IMPACT:

There is no fiscal impact to the Successor Agency.

ALTERNATIVES:

Denial of the request to have the Executive Director sign the Easement Deed may have fiscal impacts to future developments including the AutoZone Distribution Center, needing to connect to the natural gas line proposed to be located within the easement.

ACTIONS FOLLOWING APPROVAL:

Take the deed to the County to get recorded.

SUCCESSOR AGENCY RESOLUTION # -22

A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF CHOWCHILLA, CALIFORNIA AUTHORIZING THE EXECUTIVE DIRECTOR TO SIGN AN EASEMENT DEED FOR A 10-FOOT PUBLIC UTILITY EASEMENT ALONG CHOWCHILLA BOULEVARD (APN’S 002-250-053 AND 002- 250-072) WITH PACIFIC GAS AND ELECTRIC TO ALLOW FOR THE INSTALLATION AND

MAINTENANCE OF UTILITIES
WHEREAS, the Successor Agency wishes to approve a utility easement to Pacific Gas & Electric for the installation and maintenance of natural gas distribution line located within the 10-foot frontage area of parcels assessor parcel numbers (APNs) 002-250-053 and 002-250-072; and, WHEREAS, this easement is situated within the City of Chowchilla; and.

WHEREAS, this location and legal description are hereby attached as Exhibit “A”.

NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Successor Agency of the City of Chowchilla, hereby finds, determines and declares as follow:

1. The easement as specified in Exhibit ‘A’ is hereby approved.

2. The Executive Director is the authorized signor.

3. This resolution is effective immediately.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 12th day of July, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk

| | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | HP
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TP
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REPORT TO THE CITY COUNCIL
Item 6.1

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: New Business
SUBJECT: Consideration to Appoint a Primary and up to Two Alternate Voting Delegates for the League of California Cities (LOCC) Business Meeting at the 2022 Annual Conference
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Delegate Registration Form

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

That the Council appoint a Council Member as the Voting Delegate and another Council Member as the Alternate for the League of California Cities Annual Conference Business Meeting. It is preferred that the voting member and alternate be elected city officials; a staff member could serve as the second alternate.

BACKGROUND:

The League of California Cities 2022 Annual Conference is scheduled for Wednesday, September 7 through Friday September 9. An important part of the Annual Conference is the Annual Business Meeting, during General Assembly, on Friday, September 9. At this meeting, the League membership considers and acts on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City must designate a voting delegate and up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to do so.

This years Annual Conference will be in Long Beach, California.

Last year, Mayor Chavez was the Primary Voting Delegate and Council Member Ahmed was the Alternate.

REASON FOR RECOMMENDATION:

It is a requirement of the League of California Cities to assign a delegate and up to two alternates in order to vote at the Annual Business Meeting.

FISCAL IMPACT:

Conference registration: $650/Delegates for full conference before July 27; $700 after July 27. $350 for one-day registration. $200 +/- per night for hotel. All costs were budgeted for in the 2022/23 budget under account 100-1605-3052.

ALTERNATIVES:

Do not designate a voting delegate or alternate delegate/s, voiding the ability to vote at the Annual Business Meeting.

ACTIONS FOLLOWING APPROVAL:

Forward the delegate form to the League of California Cities. 1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200 June 30, 2020
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – October 7 – 9, 2020 The League’s 2020 Annual Conference & Expo is scheduled for October 7 – 9. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, October 9. At this meeting, the League membership considers and takes action on resolutions that establish League policy.

In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.

Please complete the attached Voting Delegate form and return it to the League’s office no later than Wednesday, September 30. This will allow us time to establish voting delegate/alternate records prior to the conference.

Please note the following procedures are intended to ensure the integrity of the voting process at the Annual Business Meeting. These procedures assume that the conference will be held inperson at the Long Beach Convention Center as planned. Should COVID-19 conditions and restrictions prohibit the League from holding an in-person conference, new procedures will be provided.
• Action by Council Required. Consistent with League bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by the end of July at www.cacities.org. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the Council Action Advised by August 31, 2020
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200 special sticker on their name badges that will admit them into the voting area during the Business Meeting.
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.

The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, October 7, 8:00 a.m. – 6:00 p.m.; Thursday, October 8, 7:00 a.m. – 4:00 p.m.; and Friday, October 9, 7:30 a.m.–11:30 a.m..

The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to the League’s office by Wednesday, September 30. If you have questions, please call Darla Yacub at (916) 658-8254.

Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200 CITY:________________________________________
2020 ANNUAL CONFERENCE

VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Wednesday, September 30, 2020.

Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.

In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.

Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting.

Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.

1. VOTING DELEGATE
Name:

Title:

2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name:

Title: Title:

PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES.

OR
ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).

Name: ____________________________________ Email _________________________________ Mayor or City Clerk___________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Wednesday, September 30, 2020 League of California Cities FAX: (916) 658-8240
ATTN: Darla Yacub E-mail: [email protected]
1400 K Street, 4th Floor (916) 658-8254
Sacramento, CA 95814
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200 Annual Conference Voting Procedures

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy.

2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.

6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.

7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.

REPORT TO THE CITY COUNCIL
Item 6.2

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TO RETURN TO

THE AGENDA
Meeting of: July 12, 2022
AGENDA SECTION: New Business
SUBJECT: Approval of a Resolution of Support and Approval of the Madera County Transportation Authority (MCTA) 2022 Measure T Renewal Investment Plan and Implementing Guidelines
APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution, Presentation, Draft Measure T Renewal Investment Plan, Draft Measure T Renewal Investment Plan Implementing Guidelines

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

Staff is requesting that City Council approve a resolution of Support and Approval of the Madera County Transportation Authority (MCTA) 2022 Measure T Renewal Investment Plan and Implementing Guidelines to extend, until ended by voters, an existing voter approved one-half of one percent (1/2%) sales tax to fund transportation improvements in Madera County.

BACKGROUND:

The history of transportation sales tax initiatives for the Madera County region dates back nearly three decades. Measure T is part of a continuum of sales tax measures aimed at funding transportation improvement projects and programs throughout the Madera County region. Between 1990 and 2005, the region benefited from Measure A revenues which provided a total of $115 million in transportation funding.

The $115 million included $50 million in leveraged State and federal funds. Measure A funding allowed for a variety of projects to be completed for Madera County and the cities of Madera and Chowchilla.

In 2006, voters approved the current Measure T Transportation Sales Tax Program, a retail transaction and use tax of one-half of one percent (1/2%) imposed in the incorporated and unincorporated territory of the County of Madera. Revenue projections estimate $213 million in funding for transportation improvements through March 31, 2027, with proceeds principally reserved for regional projects, local transportation projects, public transportation, and environmental enhancement projects. The Measure T Transportation Sales Tax Program (Program) is administered by MCTA in accordance with plans and programs outlined in the Program’s Strategic (2021) and Investment (2006) Plans. In responding to the core values of the Measure T voters, the current Program established a Citizen’s Oversight Committee (COC) and maintained local control with MCTA and the Madera Transportation Commission (MCTC) managing the delivery of the program. The COC oversees an annual report to taxpayers and ongoing monitoring and review of spending and borrowing to ensure that Measure T funds are spent in accordance with the plan approved by voters. The Measure T Sales Tax Program:

Focuses on maintaining:
 A strong economy
 Existing streets and roads
 Enhancing public safety
Recognizes the importance of:
 Leveraging other funding
 Farming
 Improving air quality
 Improved access to schools and jobs
MCTA administers the Measure T Program in compliance with Public Utilities Code 180000 – the Local Transportation Authority and Improvement Act and is represented by six (6) members including:
 Three (3) members of the Board of Supervisors, appointed by the Board Chair  Two (2) members representing the City of Madera, city council members appointed by the mayor  One (1) member representing the City of Chowchilla, city council member appointed by the mayor.

MCTA also works closely with the local agencies (County of Madera, City of Chowchilla, City of Madera) to move all programs forward simultaneously and strives to provide a balanced expenditure of funds throughout the County. MCTC is the Regional Transportation Planning Agency (RTPA) and the Metropolitan Planning Organization (MPO) for Madera County. As such, MCTC is responsible for the development and adoption of the Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) and the Transportation Improvement Program (TIP) as required by State and federal law.

MCTC assists MCTA with the preparation of the Measure T Strategic Plan and Annual Work Program to ensure that the programs and/or projects contained in the Plan and Program are consistent and supported by the RTP/SCS and TIP. MCTC provides staff services to MCTA to prepare all Measure T Program related documents. Together, MCTA and MCTC are responsible for the Madera County regional transportation system by planning, funding, programming, and monitoring critical transportation infrastructure projects and programs that connect communities, foster a strong economy, increase sustainability, and safely and efficiently get people where they need to go.

Consultation and Engagement
MCTA/MCTC formed a Measure T Renewal Investment Plan Steering Committee (Committee) to assist MCTA/MCTC staff with the development of the Measure T Renewal Investment Plan. A variety of organizations with direct links to the transportation system, and unique community and socioeconomic sectors were invited to provide insight, expertise, oversight, and leadership regarding the development of a regional transportation funding plan that addresses the transportation needs throughout the County.

Including alternates, the Steering Committee had 46 members and met 13 times over the course of 9- months, working together to finalize goals and objectives, identify member priorities, identify Measure T Renewal duration alternatives, finalize Measure T Renewal Programs and Funding Allocations to identified Programs, and develop implementation guidelines.

MCTA also conducted extensive consultations with local governments and the public partnering with MCTC through development of the 2022 RTP/SCS planning process. As part of the Measure T Renewal Investment Plan process, educational materials were prepared and posted to the Measure T webpage hosted on the MCTC website. Materials included a fact sheet, frequently asked questions, talking points along with Steering Committee presentations and meeting recordings.

Voter Opinion Polling
A statistically reliable evaluation of voters’ interest in renewing the existing Measure T Transportation Sales Tax Program was conducted early in the renewal development process. This baseline voter opinion poll was designed to:
 Gauge current support for renewing the Measure T Program.  Identify the types of projects and improvements that voters are most interested in funding.  Expose voters to arguments in favor of and against to assess how information affects support for a potential extension of the Measure T Program.
 Estimate support for a proposed extension of the Measure T Program once voters are presented with types of information they would likely be exposed to during an election cycle.

The survey followed a mixed-method design that employed multiple recruiting methods (email, text, and phone) and multiple data collection methods (phone and online). The survey was administered in English and Spanish between July 30 and August 16, 2021 with the average interview lasting 18 minutes.

The results indicated that it is feasible to renew the Measure T Transportation Sales Tax Program in 2022.

Analysis of the results show that Madera County voters consider improving the maintenance of local streets and roads and maintaining local infrastructure to be the most important issues facing the County – more important than improving the local economy, addressing homelessness, preventing local tax increases, and other benchmark issues. These sentiments translate into solid natural support (76%) for renewing the existing Program to keep local streets, highways, and infrastructure in good repair, fix potholes, reduce traffic congestion, improve highway safety and 911 vehicle access, and provide safe routes to schools.

A follow-up tracking poll was conducted April 8 through April 14, 2022 with similar recruiting and data collection methods as the 2021 polling. Key conclusions remained consistent with voters continuing to rank transportation improvements as being among the most important issues facing Madera County. Support for renewing the existing Program remained around 76% with top projects and services identified as paving and maintaining local streets and roads, fixing potholes, and completing projects that reduce traffic congestions and improve interchanges.

Baseline Voter Opinion and Tracking Survey summary reports and results were also posted to the Measure T Renewal webpage.

Proposed Extension
Currently, transportation needs significantly exceed projected revenues. Over the next 30 years, Madera County’s population will continue to grow, resulting in new demands on the transportation infrastructure and additional mobility needs. The renewal sales tax measure is needed to keep Madera County moving and to create the livable and sustainable communities. The most pressing issue in the region is maintenance of the current infrastructure – filling potholes and reconstructing streets and roads that are beyond repair.

MCTA is proposing to extend the countywide one-half of one percent (1/2%) sales tax for transportation purposes until ended by voters. Over the past year, the Authority formed a Steering Committee to help it prepare the Measure T Renewal Investment Plan representing every transportation related sector within the County. Consultation, engagement and surveying strategies allowed MCTA to develop a mix of projects and programs to be funded by the continued sales tax that residents and voters throughout the Madera region desire. By extending the Measure T Program, MCTA/MCTC could expand its leveraging and borrowing power and the ability to pay for projects over a longer period. This funding approach would allow MCTA/MCTC to accelerate the construction of transportation projects to deliver them sooner rather than later.

On June 17, 2022, the Authority released a Draft Measure T Renewal Investment Plan and a separate set of Draft Implementing Guidelines to guide the use of the proposed renewal sales tax revenues.

This Draft Measure T Renewal Investment Plan is transformative on every level. It helps the region maintain the existing transportation infrastructure, leverage State and federal funding for regional mobility improvements that provide for enhance connections and access between communities and cities, provide local funding to each of the local agencies to address their specific needs expressed by their citizens, provides funding to leverage additional public transit and active transportation funds, which is a priority of the State and federal governments, and provides funding to augment existing budgets that focus on clean air and new technologies.

While the Measure will be in place until ended by voters, the proposed sales tax measure is expected to generate $866 million over the next 30-years to be allocated to the following programs and subprograms:
 62.5% of the Measure Renewal funding will be allocated to the Community and Neighborhood Streets and Roads Program, which includes three (3) Subprograms:

1. The Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram – 35% of expected Measure funds are directed to “Fix-It-First” activities and programs.

Projects include pothole repair, asphalt overlay, and other road maintenance activities.

2. The Community and Neighborhood Streets and Roads Subprogram – 15% of the funds are directed to needs that each of the cities and Madera County can allocate to other street and road improvements (including Maintenance Districts).

3. The Local Flexibility Subprogram – 12.5% of the funding is directed to transportation needs including local streets and roads, rehabilitating aged local systems and other local street and road improvements, safe routes to school improvements, pedestrian, bicycle, and trail improvements, enhanced public transit improvements, and/or other transportation improvements so that they can address their own individual transportation needs over the life of the Measure.
 25% of the Measure will be directed toward the Major Routes, Access and Safety Improvements Program, which includes major corridors, interchange modifications, and other improvement projects along State Highways, and major arterials throughout the County. These projects will enhance connections within the urban area and access between the cities and rural communities.  4% of the Measure funding will be allocated to Public Transit Program systems and services throughout the County, including Chowchilla Transit, Madera Transit, and Madera County Connection.
 4% of the Measure will be allocated to Safe Routes to School and Pedestrian and Bike Safety Program for improvements, including bicycle, pedestrian, and trail projects, safe routes to school, access for people with disabilities, and other safety-related improvements.  3% of the funds are available to the local agencies for projects that enhance Clean Air and New Technology Program, including clean transportation projects and programs and other projects that will improve air quality, address climate change, and improve health.  1.5% of the Measure will be allocated to Administration and Planning Program for administrative and planning activities of the Authority and MCTC.

These allocations will be revisited at least every 15 years considering a robust public engagement process to determine if the allocations still meet the regional transportation needs.

REASON FOR RECOMMENDATION:

Pursuant to Public Utilities Code Section 180206(b), a Transportation Expenditure Plan may not be finally adopted and placed before the voters until it has received the approval of the County Board of Supervisors and city councils, which in aggregate represent both a majority of the cities in Madera County and a majority of the population residing in the incorporated areas of Madera County. All jurisdictions will be asked to adopt the proposed final Measure T Renewal Investment Plan and Implementing Guidelines. The Authority is seeking approval of the proposed draft Investment Plan and Implementing Guidelines from the cities before July 20, 2022. On July 12, 2022, the Madera County Board of Supervisors will consider approval the Draft Investment Plan and the Implementing Guidelines and designate the Commission to continue to sit as the Authority. The Board of Supervisors is anticipated to take several actions on July 26, 2022 including approval by resolution calling for a special election, etc. The Authority will consider approving the Final 2022 Measure T Renewal Investment Plan, the associated Implementing Guidelines, ballot language, and accompanying ordinance to impose the sales tax at its meeting on July 20, 2022.

For the limited purpose identified in Public Utilities Code Section 180206(b), the Authority seeks the City of Chowchilla's support of the Measure Renewal, by adopting the attached Resolution of Support and Approval for the continued countywide imposition of a one half of one percent sales tax to fund transportation improvements in Madera County until ended by voters, as proposed in the Draft Measure T Renewal Investment Plan and Implementing Guidelines.

Adopting the attached Resolution of Support and Approval is not subject to the California Environmental Quality Act ("CEQA") because the Measure T Renewal Investment Plan is not a "project" within the meaning of CEQA. (See 14 C.C.R., §§ 15378, 15352.) Specifically, the Council's adoption of the Resolution of Support does not constitute the approval of a CEQA project for reasons that include, but are not limited to, the following: (1) the Investment Plan does not authorize the construction of any projects that may result in any direct or indirect physical change in the environment; (2) the Investment Plan is a mechanism for funding potential future transportation projects, the timing, approval, and construction of which may be modified or not implemented depending on a number of factors, including future site-specific CEQA environmental review; and (3) the Investment Plan is subject to further discretionary approvals insofar as it may not be adopted until and unless the pre-conditions set forth in the Public Utilities Code are satisfied. (See 14 C.C.R., §§ 15378, 15352; Public Utilities Code, § 180206(b).) FISCAL IMPACT:

No direct cost to the City or County to adopt the resolution and hold the election. The potential revenues, if the Measure passes, would be millions of dollars over time to the City or County for transportation projects. The Authority will reimburse the County Elections Department for the processing and printing costs to place the measure on the ballot in November.

ALTERNATIVES:

None proposed.

ACTIONS FOLLOWING APPROVAL:

The approved resolution will be sent to MCTA.

COUNCIL RESOLUTION # -22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

SUPPORTING AND APPROVING THE MEASURE T RENEWAL INVESTMENT PLAN AND

IMPLEMENTING GUIDELINES
WHEREAS, since 1990, transportation improvements in Madera County have been supported by a ½ cent sales tax, currently known as Measure T, which has funded many important transportation improvements that have been completed or are in progress in communities throughout Madera County; and
WHEREAS, Measure T has funded highway and interchange upgrades, road repair and improvements, public transit, bike and pedestrian safety and other programs to relieve traffic congestion and provide safe and affordable transportation options for all residents throughout Madera County; and WHEREAS, Measure T provides approximately $12 million per year in locally controlled funding for local transportation projects and has allowed the County to leverage state and federal matching funds to make priority repairs and transportation improvements to meet Madera County’s transportation needs; and
WHEREAS, Measure T provides local control by directly funding transportation improvements in the City of Chowchilla, City of Madera, and communities throughout unincorporated Madera County; and WHEREAS, Measure T expires in 2027 even though transportation funding needs remain paramount in the County;
WHEREAS, pursuant to Public Utilities Code Section 180206, the Madera County 2006 Transportation Authority (the “Authority”) has prepared a county transportation expenditure plan, known as the Measure T Renewal Investment Plan (“Investment Plan”), to be used in connection with a renewal of Measure T past the 2027 deadline; and
WHEREAS, the Investment Plan was prepared with the assistance of a steering committee comprising of stakeholders, and representatives of the cities in the County and the County; and WHEREAS, community surveys, public opinion polling, mailers and public meetings were held to gain input from the community; and
WHEREAS, the Investment Plan and Implementing Guidelines are hereby presented to the Council of Chowchilla and is on file with the City Clerk; and
WHEREAS, pursuant to Public Utilities Code Section 180206, the Investment Plan must be approved by the City of Chowchilla; and
WHEREAS, the City Council hereby desires to approve the extension of Measure T and the Investment Plan, to extend, until ended by voters, an existing voter approved one-half of one percent (1/2%) sales tax to fund transportation improvement in Madera County.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. The recitals set forth above are true and correct and incorporated herein by this reference.

Section 2. That pursuant to Public Utilities Code Section 180206 and applicable law, the City Council hereby approves the Measure T Renewal Investment Plan, and Implementing Guidelines presented herewith to the Council. [The Investment Plan is hereby approved with such changes as may be approved by the Authority in connection with finalization of the Investment Plan for the ballot.] Section 3. That the City Council approves of the extension of the term of the Authority to implement the Measure T renewal, Investment Plan and future renewals of Measure T and investment plans related to Measure T.

Section 4. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. This Resolution shall be effective immediately upon passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 12th day of July, 2022 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor John Chavez
ATTEST:

Joann McClendon, CMC
City Clerk
Madera County Transportation Authority
Addressing Regional &
Local Transportation
Needs
Measure T Renewal – MT3
Renewal Plan Steering Committee
13 Meetings
Steering Committee
Responsibilities
Understand Understand Current & Future Transportation Needs Review Review Polling & Develop Funding Recommendations Provide Information & Feedback to Other Related
Stakeholders/Community Leaders Provide
Assist with Preparation of the Draft & Final Measure T Extension Expenditure Plan that best meets Mobility Needs and will have Voter Support
Assist
Guiding Principles
Repair and
Maintenance of
Streets and Roads in
Existing
Neighborhoods.

An Improved System
of Active
Transportation
Projects (Bicycle,
Pedestrian, Trails).

Local Transportation
Needs.

Transportation Projects that
Improve Community Health and
Air Quality and Reduce
Greenhouse Gas Emissions.

An Improved Public
Transit System
Including
New/Innovative
Public Transit
Services/Systems.

Enhanced Social
Service
Transportation
Programs.

Improved Regional
Transportation
Systems.

New
Technologies/Innovative
Transportation
Projects/Programs.

MT3 Highlights
Duration MT3 Duration – Until Ended by Voters
Allocations Consistent with Voter Polls & On-Line
Survey Results –
Maintain Our Streets & Roads
Maintenance
Invest Investment Plan - Public Review
Implement Implementing Guidelines – Public Review
Public Engagement Strategies
 13 Steering Committee Meetings
 2 Public Opinion Polls
 Stakeholder Presentations
 Community wide survey
 RTP/SCS Workshops and Community
Meetings
 Countywide Mailers to Every Household
 Virtual Meetings/Interviews
 Social Media Noticing
7 oConducted April 8th to April 14th, 2022
oStratified & clustered random sample: 572 District voters likely to participate in November 2022 election
o Mixed-Method approach
oRecruited via email, text and phone
oData collection via phone and online
o15-minute average interview length
oEnglish & Spanish
oOverall margin of error is ± 4.1%

METHODOLOGY OF TRACKING STUDY
8 In order to:
o Keep local streets, highways, and infrastructure in good repair o Fix potholes
o Improve highway safety, 911 vehicle access, and safe routes to schools o Reduce traffic congestion
o Complete other transportation projects
o And qualify for 600 million dollars in State and Federal matching funds Shall an ordinance be adopted to continue Madera County’s voterapproved half cent sales tax without increasing the tax rate, providing approximately 20 million dollars annually <<until ended by voters | for 30 years>>, with citizen oversight, independent audits, and all money staying local? If the election were held today, would you vote yes or no on this measure?

INITIAL BALLOT LANGUAGE QUESTION
9 INITIAL BALLOT TEST

BY DURATION OF MEASURE

8.2 8.9 4.7

7.1 9.4

45.0 37.8

32.3 38.0

7.9 0
10 20
30 40
50 60
70 80
90 100
Untill ended by voters Duration of 30 years
Initial Ballot Test
% Respondents
Prefer not to
answer
Not sure
Definitely no
Probably no
Probably yes
Definitely yes
17% 13%
76%
77%
10 IMPORTANCE OF ISSUES

53.0 41.5

43.5 39.0

43.1 45.6

33.2 36.3

35.0 41.9

33.7 38.0

32.3 22.3

29.2 25.4
0 10 20 30 40 50 60 70 80 90 100
Improving the maintenance of local streets and roads
Improving the local economy
Improving public safety
Maintaining local infrastructure
Addressing homelessness
Preventing local tax increases
Protecting the environment
Reducing traffic congestion
% Respondents
Extremely important Very important
88%
83%
77%
77%
75%
68%
62%
62%
11 PROJECTS & SERVICES TIER 1

66.9 72.1

64.5 67.0

64.5 58.5

59.2 62.3

62.4 56.1

27.6 22.1

28.5 24.3

25.4 30.4

29.6 26.4

25.6 31.1
0 10 20 30 40 50 60 70 80 90 100
Pave and maintain local streets and roads
Fix potholes
Complete projects in area, reducing traffic congestion, maintenance, improvements along Ave 12, 17, Cleveland, Sunset, SR 99, 145, bridge, local maintenance, safety improvements, improving transit, bike paths
Complete projects in area, improving interchanges on SR 99, 152, 233, maintaining 13th, Humboldt, Monterey, Robertson Blvd, Rd 16, Ave 24 ½, improving transit, bike lanes
Add passing lanes, improve highway interchanges to improve safety, reduce headon collisions Complete projects in area, reducing traffic, maintenance, safety improvements along Ave 7, 9 ,12, SR 41, improvements to bike paths, transit Retrofit or replace older bridges and overpasses that have structural problems Add lanes to widen congested roadways and highways, where possible Improve traffic flow and safety on highways including the 99, 41, and 152 Complete projects in area, reducing traffic, maintenance, safety improvements along SR 41, 49, other roads, improving emergency access, improving transit, bike paths % Respondents
Strongly favor Somewhat favor
12 PROJECTS & SERVICES TIER 2

57.3 46.0

49.7 51.0

38.3 38.4

39.4 29.0

26.4 19.7

28.9 37.7

32.3 28.6

38.1 31.0

29.9 35.9

35.5 33.5
0 10 20 30 40 50 60 70 80 90 100
Synchronize traffic signals on major roadways
Reduce traffic congestion
Provide students with safe routes to walk and bike to school Keep transit fares affordable for students, seniors, veterans, and the disabled
Establish fire-safe evacuation routes
Complete projects that will reduce the negative impacts of transportation on local air quality and water quality
Encourage more walking by improving sidewalks, crosswalks, pedestrian safety, signs, and infrastructure
Improve and expand local and regional transit services
Expand the network of dedicated bike lanes
Increase programs that encourage carpooling, vanpooling, and ridesharing
% Respondents
Strongly favor Somewhat favor
Greatest
Remaining Need
Fixing Local
Roads
30 Year
Revenue
Projections
• 30 Year -- $866 million
• Investment Plan will be Revisited
at Least Every 15 Years to Address
Changes in Transportation
Why Until Ended By Voters?
Investment in fixing local streets & roads will pay huge dividends, now and in the future • Polling indicates that Until Ended By Voters enjoy widespread support (77+%) • Fixing roads lowers the cost of owning & maintaining a vehicle, a benefit particularly critical for our lower-income residents
• Investing in the road system can lower the cost of maintaining the system for future generations • A well-maintained system will benefit public transit & active transportation • A well-maintained road system results in lower emissions of PM 10 and PM 2.5 • Maintaining streets in good condition is less resource-intensive than rebuilding streets, resulting in a more sustainable road system
Polling indicates that Until Ended By Voters enjoy widespread support (77+%) The need for better roads cuts across all geographic areas, all economic spectrums, and all ethnicities • Achieving a Countywide PCI of 70 will take longer than 30-years • An Until Ended By Voters Measure allows sufficient revenues to achieve a “Good” PCI, along with substantial funding for the other important transportation facilities and services including public transit and active transportation
Needs
Assessment
● 2022 Regional
Transportation
Plan/Sustainable
Communities Strategy
(RTP/SCS)
● Local Agency Pavement
Condition Surveys
● Other Funding Sources
Identified
● Funding Gaps Identified
Allocation Principles
Local Choice,
Local Control Flexibility Fix it First
No
Neighborhood
Left Behind
Equity Improve
Safety
Allocations
Measure T 3

BY PROGRAM
Measure T 3 2006 Extension

COMPARISON
Measure T
Local Agency Allocation
2022 Measure T Renewal – 30 Year Projection
Note: Population percentages will change over time
End of Presentation – Phase 1
MT3 - Major Routes Access & Safety Improvements Program Phase 1 (Year 1-15) Project List
• Investments must continue to address PCI goal of 70
• Performance measures to be implemented to
monitor and ensure success
• Bonding and/or borrowing to accelerate repairs
• Delivering projects faster = lower costs and quicker
user benefits
No Neighborhood Left Behind
Why 2022?
Polling is incredibly high
• Support for Measure T renewal is at 73% countywide
• Even when presented with negative arguments support remains well in the 70s • Opposition is low at about 17%. Throughout the State, polling indicated “Definitely No” is usually at 20%
• No guarantee that support would be the same in 2024
Approval in 2022 may allow MCTA and the local agencies to bond or borrow against future revenues to begin pavement improvements • Brings user benefits sooner
• Lowers the cost of repairs
Presidential Elections (2024) Tend to be Divisive
Residents are clear; “Fix Our Roads” is No. 1 Priority
• The Plan is well thought out with substantial public input • Plan is targeted towards the highest needs but has significant local control • It is flexible, adaptable, and accountable
• The Plan is cost effective – deliver projects faster = lower costs • Better roads benefit all types of transportation; cars, buses, bikes and pedestrians Measure T 3
Next Steps
17 June – 17 July
Public review of the Draft Measure T Renewal
Expenditure Plan and Implementing Guidelines
20 July
Madera County Transportation Authority Board to
Review and Consider Approval of the Plan &
Implementing Guidelines, and Items A-C listed below
Local Agency Approval of Investment Plan and
Implementing Guidelines: City of Madera (July 6th), City of Chowchilla (July 12th), and County of Madera (July
12th)
Other Actions
 July 12, 2022 BOS Meeting - County adopt resolution to (1) approve MT3 Investment Plan & Implementing Guidelines; and (2) designate MCTC to continue serving as the Authority
 July 20, 2022 MCTC/MCTA meeting:

A. Approve MT3 Ordinance
B. Approve MCTA Resolution requesting BOS call for a special election regarding the Ordinance including request that the special election be consolidated with the statewide election to be held on November 8, 2022 with a two-thirds majority vote C. Approve MT3 Ballot Language
 July 26, 2022 BOS meeting:

A. Approve by resolution calling for a special election regarding the Ordinance, including request that the special election be consolidated with the statewide election to be held on November 8, 2022 with a two-thirds majority vote B. Approve the ballot language
Proposed Plan and its Programs
• Addresses the #1 priority of street and road maintenance needs • Have wide support within the Steering Committee and the public at large • Address the identified needs while providing significant local control over spending decisions • May allow for early delivery of critical improvements through bonding or borrowing • Delivering projects faster = lower costs and quicker community benefits • Allow flexibility, now and in the future
• Are accountable – performance indicators and measures included • Provide for equitable distribution of transportation projects and services • Do not increase taxes
• Invests $866 million for 30-years plus other State, federal and local funding across the region
Conclusion

Madera County Transportation Authority

MEASURE T
2022 MEASURE T RENEWAL INVESTMENT PLAN
DRAFT 1
JUNE 17, 2022
Madera County Transportation Authority VRPA Technologies, Inc. (MCTC) In Association with:
2001 Howard Road, Ste. 201 Moy & Associates, TBWBH Props & Measures, Madera, CA 93637 and True North Research, Inc.

Approved by Local Agencies: Approved by MCTC sitting as the MCTA:

DRAFT

3 3
5 7
8 TABLE OF CONTENTS
Introduction
Overview – The Investment Plan
Public Engagement
Goals and Guiding Principles
Success of the Current Measure Program
How the Plan was Developed
Expected Measure Proceeds
Priorities of the New Plan
Investment Plan Projects
Plan Administration
For Further Information

LIST OF TABLES
Table 1 - Measure T Regional Transportation Program Projects Table 2 - Measure T Renewal Investment Plan Steering Committee Sectors/Organizations Table 3 - Measure T Renewal Investment Plan Program Funding Allocations Table 4 - Measure T Renewal - Phase 1 Major Routes, Access and Safety Improvements Program — Candidate Projects

LIST OF FIGURES
Figure 1 - Proposed Measure T Renewal Allocation of Sales Tax Funding To Various Transportation Programs Figure 2 - Measure T Renewal - Phase 1 Major Routes, Access and Safety Improvements Program — Candidate Projects – City of Chowchilla
Figure 3 - Measure T Renewal - Phase 1 Major Routes, Access and Safety Improvements Program — Candidate Projects – City of Madera
Figure 4 - Measure T Renewal - Phase 1 Major Routes, Access and Safety Improvements Program — Candidate Projects – County of Madera
10 11
12 17
20 22
9 11
12 19
4 19
20 20
DRAFT

INTRODUCTION
The Madera County Measure T Renewal Investment Plan was prepared to:

Guide the Investment of approximately $866 million in transportation funds that will be generated over the first 30 years of the Renewal Program through continuation of Madera County’s half-cent transportation sales tax until ended by voters, if approved by voters in the November 2022 election.

Madera County’s previous Measure A Program, voter-approved in 1990, expired in September 2005. The voters approved the current Measure T in November 2006. This Measure Renewal will not increase taxes, nor does it impose a new tax; it simply extends the current voter-approved Measure T ½ percent or ½ cent sales tax and places the decision to end it solely in the hands of voters. This Measure T Renewal will provide a continued and stable source of locally-controlled funds to address current and future transportation system needs and community priorities within the cities of Chowchilla and Madera and throughout the remainder of the County.

This Renewal Investment Plan was developed with the assistance of the Measure T Renewal Steering Committee, representing diverse community interests, to address regional and local transportation needs in Madera County. The Steering Committee thoroughly considered needs identified by voters and community residents during the development of the Plan.To ensure the Plan addressed the transportation needs of all County residents, the Steering Committee:
• Members were asked to represent other agencies and/or their constituents associated with their sector. They had a responsibility to keep constituents informed of Steering Committee discussions and recommendations. • Adhered to requirements contained in the Public Utilities Code (PUC) 180000. • Reviewed Measure programs recently passed in other counties (best practices review). • Listened to presentations by transportation advocates and agencies. • Considered recommendations of transportation professionals. • Reviewed and considered the entire County’s transportation needs by category. • Heard innovative ideas related to new technologies in transportation. • Developed Investment Plan goals, objectives and priorities. • Considered public input and public opinion polling results.

OVERVIEW — THE INVESTMENT PLAN
Figure 1 provides an overview of the proposed Measure Renewal Investment Plan funding expenditures approved by the Steering Committee. This Measure will continue “until ended by voters,” meaning that Measure T Renewal ½ percent sales tax proceeds will be collected until voters in Madera County desire to end it by initiative. While the Measure will continue until ended by voters, it is essential to provide at least an estimate of funding for a shorter period or, in this case, a 30-year funding period, which is expected to generate approximately $866 million. A majority of this amount ($636.5 million or 74% of the Measure) is allocated to the local jurisdictions, including Madera County and the cities of Madera and Chowchilla, based on population size.

It will be allocated to the agencies in separate interest-bearing accounts. The allocation between the three local agencies will be revised in May of every year based on Population and Housing estimates released by the State of California Department of Finance. Referencing Figure 1, the allocations consider a “multi-modal” transportation program, as described below. 3 DRAFT

FIGURE 1

PROPOSED MEASURE T RENEWAL

ALLOCATION OF SALES TAX FUNDING TO VARIOUS TRANSPORTATION PROGRAMS Clean Air & New
Safe Routes to School, Technology - 3% Administration & Pedestrian and Bike Safety - 4% Planning - 1.5%
Local and Neighborhood
Street Maintenance/ Pothole
Public Transit - 4% Repairs - 35%
Major Routes,
Access and Safety
Improvements - 25%
Community & Local Flexibility - 12.5% Neighborhood Streets & Roads - 15%
Proposed Measure T Renewal Funding Allocations
• 62.5% of the Measure Renewal funding will be allocated to the Community and Neighborhood Streets and Roads Program, which includes three (3) subprograms:

1. The Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram - 35% of expected Measure funds are directed to “Fix-It-First” street and road projects and programs. Projects include pothole repair, asphalt overlay, and other road maintenance activities including within Maintenance Districts.

2. The Community & Neighborhood Streets & Roads Subprogram – 15% of the funds are directed to needs that each of the cities and Madera County can allocate to other local, collector, and arterial street and road improvements throughout the region, including within Maintenance Districts. Improvements include eliminating bottlenecks in existing streets caused by inconsistent growth patterns, additional lanes, bridge improvements, and operational improvements including those located within Maintenance Districts.

3. The Local Flexibility Subprogram – 12.5% of the funding is directed to transportation needs throughout the region including Maintenance Districts. Needs include rehabilitating aged local roads, collectors, and arterials and other local street and road, safe routes to school, pedestrian, bicycle, and trail, enhanced public transit, and/or other transportation improvements to address each city’s and the County’s own individual transportation needs over the life of the Measure.
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• 25% of the Measure will be directed toward the Major Routes, Access & Safety Improvements Program including major corridors, interchange modifications, bridge improvements, and other improvement projects along State Highways and major arterials throughout the County. These projects will enhance connections and access within the cities and between the cities and rural communities.
• 4% of the Measure funding will be allocated to Public Transit Program systems and services throughout the County, including transit services operated by the cities of Madera and Chowchilla and Madera County. • 4% of the Measure will be allocated to Safe Routes to School & Pedestrian & Bike Safety Program improvements, including bicycle, pedestrian, and trail projects, safe routes to school, access for people with disabilities, and other safetyrelated improvements. Improvements can be made throughout the region through the Maintenance Districts. • 3% of the funds are available for projects that enhance Clean Air & New Technology Program, including clean transportation projects and programs and other projects that will improve air quality, address climate change, and improve health.
• 1.5% of the Measure will be allocated to the Administration & Planning Program for Measure T Renewal administration and planning activities of the Madera County Transportation Authority (MCTA or Authority) and the Madera County Transportation Commission (MCTC).

Additional details regarding the implementation of each of the Programs and Subprograms are provided later in this document and in the Implementing Guidelines, which can be found at:
www.maderactc.org/measuret/page/measure-t-renewal

PUBLIC ENGAGEMENT
Steering Committee
Interviews of potential Steering Committee members began in August 2021 along with the first poll of voters regarding the Measure Renewal.The all-volunteer Measure T Renewal Steering Committee first met on September 21, 2021 and concluded its work on May 19, 2022. A broad and diverse set of organizations representing different populations throughout Madera County were invited to participate in stakeholder interviews to gauge awareness of Measure T, priorities for a renewal measure, and interest in participating in the Steering Committee process. The full roster of Steering Committee members can be found at:
www.maderactc.org/measuret/page/measure-t-renewal
Community Engagement Process
The Authority utilized many different strategies to inform the community about the Measure T Renewal and seek community input. Below is a summary of outreach efforts.
• Voter Opinion Surveys: In order to gauge general voter opinions related to a Measure T Renewal process, a statisticallyrepresentative survey of likely voters throughout the County was conducted in August 2021. Respondents to this survey were contacted by landline telephone, mobile telephone, as well as by email and text message invitations to an online survey. A total of 563 voters responded to this initial poll. A follow up survey of voters was conducted in April 2022 and the results were publicly shared with the Steering Committee. A total of 572 voters responded to the follow up poll. • Community-wide Survey: All residents were invited to learn about Measure T and offer feedback via a community-wide survey at www.keepmaderamoving.org.Information and the survey on this site was offered in English and Spanish. On the site, residents were able to learn more about Measure T, including what prior voter-approved funding had been used for and how to get more information on the previous measures. 5 DRAFT

• Countywide Mailer: A countywide informational mailing was sent to all residents. The Mailer also included information on how Measure T funds have been spent to date, the process for considering a renewal of Measure T, and invited recipients to provide feedback via the tear-off survey or by visiting the online survey at www.keepmaderamoving.org, a total of 454 people took the survey. The results were reported to MCTA/MCTC and the Steering Committee. • RTP/SCS Public Engagement Program: As part of MCTC’s 2022 update of the Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), a broad and diverse set of constituencies and community organizations has been engaged to capture their transportation priorities over a long-range planning horizon. The RTP/SCS is intended to guide transportation and land-use decisions to improve our quality of life, air quality, and mobility and make communities more cohesive. The RTP/SCS integrates all modes of transportation, land-use, housing, environmental issues, reduction of vehicle miles traveled, and other related issues.

The RTP/SCS is updated every four years and has a robust outreach and stakeholder involvement process, including numerous committee meetings, public workshops and hearings, public surveys and polling, and other engagement opportunities. The RTP/SCS is one of the critical building blocks that has helped guide development of the 2022 Measure T Renewal effort and identify needs and funding requirements.

Renewed Measure T funding and related State and federal matching funds would provide a portion of the resources needed to implement the community transportation priorities identified through the RTP/SCS process. Community engagement for the RTP/SCS has been conducted via in-person meetings, virtual meetings, and an online public engagement tool available at: www.YourMadera2046.com
• Presentations: When the proposed Measure T Renewal Investment Plan is finalized, Authority staff and consultants will provide informational presentations and opportunities for feedback with a broad and diverse group of organizations and individuals throughout Madera County.
• Other Engagement Activities: The Authority will continue sending informational mailings and other communications to the public as the Board Supervisors makes decisions to place the Measure renewal on the ballot, to ensure voters can cast an informed vote.

Future Outreach Methods
To keep an open dialogue and to continue receiving feedback from residents, the Authority will continue to do community engagement related to Measure T funding allocations and projects. As the world is ever-changing, the Authority will continue to rely on many types of traditional communication methods such as public engagement and outreach meetings, mail, social media, and email communications, as well as look for creative means of communication going forward.

Two-thirds (67%) of voter approval is required to pass the Measure T Renewal in November 2022. A survey of the voters and community residents was initiated in August 2021 to determine support for a renewal Measure and to ensure that the Steering Committee members were on target with this Renewal Investment Plan. Voters were surveyed again in April 2022 to confirm support for proposed investments.

The latest voter poll results indicate that the Measure has a broad base of support (at least 76% of the likely voters) because the transportation programs contained in the Measure reflect voter desires identified through voter polls, such as:
• Maintaining the existing street and road system throughout Madera County. • Local control of Measure funds.
• Leveraging matching funds from State and federal sources. • Maintaining a vibrant economy.
• Cleaning our air.
• Continuing the Measure T Citizens’ Oversight Committee. 6 DRAFT

GOALS & GUIDING PRINCIPLES
Considering the public engagement activities conducted over the past 18 months noted above, the Steering Committee developed the following set of goals and objectives to help guide development of this Renewal Investment Plan:

Goal: Equitable access to effective transportation options for all, regardless of race, income, national origin, age, location, physical ability, or any other factor.

Objectives:
• Identify innovative solutions that address the transportation needs of disadvantaged communities, vulnerable groups, seniors, and persons with physical disabilities.
• Avoid disproportionately high adverse environmental impacts upon low-income communities, the elderly, persons with disabilities or minority populations consistent with Title VI regulations.

Goal: Multimodal transportation systems that are fully accessible, encourage quality and sustainable growth and development, support the region’s environmental resource management strategies, reduce traffic congestion, improve air quality, and are responsive to the needs of current and future travelers.

Objectives:
• Support transportation improvements that provide healthy and safe routes for children to schools and between activity centers.
• Encourage transportation systems that enhance walking or bicycling resulting in significant potential health benefits. • Consider how transportation policies, programs, and investment strategies affect the overall health of people and the environment including reduction of greenhouse gas and air quality emissions, and other environmental resources.

Goal: Transportation systems that stimulate, support, sustain, and enhance the movement of people and goods to foster economic competitiveness.

Objectives:
• Provide transportation mobility options necessary to conduct essential daily activities and support equitable access to the region’s assets.
• Invest in modern regional aviation, public transit, and passenger rail systems. • Embrace promising and fiscally responsible transportation, and new technologies that serve to interconnect systems and that make travel more efficient.

Goal: Transportation system coordination and intermodal connectivity to keep people and goods moving.

Objectives:
• Improve and maintain an integrated transportation network that reduces congestion and minimizes safety issues. • Strive to create a fully “seamless” intermodal transportation system by addressing critical linkages between modes. • Reduce the cost of doing business by providing for the efficient movement of goods, people, and information.

Goal: Efficient, safe, and secure transportation systems in the Madera region.

Objectives:
• Maintain, repair, and rehabilitate the existing and future regional transportation system. • Support investment in multimodal safety measures to reduce traffic fatalities and incidents in the region.

Goal: Adequate funding to maintain and improve the transportation network.

Objectives:
• Shift investment strategies towards a variety of modes. • Undertake transportation investments that enhance the future economic viability and performance of the transportation system.
• Combine elements of priority projects to maximize funding and provide for a well-connected and seamless transportation system.
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• Utilize Measure funding to leverage other local, State, and federal funds.

Goal: Reliable transportation choices through the public participation process.

Objectives:
• Conduct effective outreach to ensure fiscally sound transportation investments that result in improved system mobility and safety.
• Ensure that planning for projects, which benefit disadvantaged communities and vulnerable groups is transparent and actively engages affected communities.
• Identify transportation needs in disadvantaged communities through meaningful engagement in decision-making about project design and project implementation.
• Provide a high level of transparency, performance review, and accountability.

Goal: Vibrant communities that are supported by sustainable transportation systems.

Objectives:
• Support a healthy environment and healthy air quality for all, regardless of race, income, national origin, age, location, physical ability, or any other factor.
• Support access to areas of opportunity (jobs, education, etc.), healthy food, clinics and hospitals, and parks, regardless of race, income, national origin, age, location, physical ability, or any other factor. • Coordinate with Caltrans and local agencies to mitigate the potential environmental impacts of projects.

The guiding principles listed below are based on input received from the Steering Committee, as well as input received from stakeholder interviews, other related public engagement processes to date, and the voter opinion polls. These guiding principles support:
• Repair and Maintenance of Streets and Roads in Existing Neighborhoods. • An Improved System of Active Transportation Projects (Bicycle, Pedestrian, Trails). • Local Transportation Needs.
• Transportation Projects that Improve Community Health and Air Quality and Reduce Greenhouse Gas Emissions. • An Improved Public Transit System Including New/Innovative Public Transit Services/Systems. • Enhanced Social Service Transportation Programs.
• Improved Regional Transportation Systems.
• New Technologies/Innovative Transportation Projects/Programs.

Meeting the needs of Madera County residents requires leveraging State and federal investments with local resources. Even with the Measure T Renewal, there will not be enough funding to address the $4.5 billion in transportation needs. The Measure T Renewal should generate more than $866 million over the next 30-years, far short of the overall need; therefore, leveraging additional State and federal funding beyond what the region expects, is critical. That is why it is so important to have a Measure Renewal that will continue until ended by voters; the opportunity will be there to address the needs over time.

SUCCESS OF THE CURRENT MEASURE PROGRAM
Many changes to the existing transportation system have occurred since voters first approved Measure A in 1990 and Measure T in 2006. The current Measure T Program has provided funding to various transportation modes, including bike, pedestrian, trails, public transit improvements, and other transportation projects, programs and services. In addition, new and improved regional and local streets and highways have either been constructed or are currently programmed and will be constructed by Caltrans and/or the local agencies to improve safety and mobility.These improvements are reflected in Table 1. 8 DRAFT
The Measure A and the current Measure T Programs are widely viewed as two of the most important programs ever approved by voters in Madera County because they provided and continue to provide the opportunity to compete successfully for additional State and federal transportation funding. MCTA and MCTC worked diligently to leverage additional dollars from Sacramento and Washington D.C. for every Measure A, or Measure T dollar generated locally under the Measure A and Measure T Programs.

Responsibilities of MCTA and MCTC are provided in the Implementing Guidelines. Approving the Measure T Renewal will continue to provide local funds under local control, and to leverage and direct additional State and federal funding to Madera County.

TABLE 1

MEASURE T REGIONAL TRANSPORTATION PROGRAM PROJECTS
Phase I Projects (2006 - 2016)

LOCATION PROJECT DESCRIPTION
Gateway at SR 99 Reconstruction/widen interchange
SR 145 at SR 99 Reconstruction/widen interchange
Elis Ave 16 - Granada to Road 26 & New SR 99 Reconstruction/ & Construct overcrossing Ave 12 at SR 99 Reconstruction/widen interchange
4th Street - Pine St to Lake Reconstruct/widen from 2 to 4 lanes w/ RR Xing 4th Street at SR 99 Reconstruction/widen interchange
SR 41 - between SR 145 and Road 200 Construct passing lanes SR 99 - Ave 12 to Ave 17 Widen from 4 to 6 lanes
Phase II Projects (2017 - 2027)

LOCATION PROJECT DESCRIPTION
Oakhurst Mic - Town Connector New Road
SR 41 Realignment EIR *1
*1 Funded with other than Measure T Funds.The EIR has been completed and certified. Final ED was approved March 26, 2020 and PA&ED was acheieved on April 6, 2020
Phase II Projects (2017 - 2027) Programmed or Planned

LOCATION PROJECT DESCRIPTION
SR 233 at SR 99 Interchange Operational Improvements
Road 200 - Phase III Fine Gold Creek Bridge
Cleveland - Schnoor to SR 99 Widen to 6 lanes
Gateway (SR 145) - Yosemite to SR 99 Reconstruct/widen from 2 to 4 lanes SR 99 - Ave 7 to Ave 12 Widen from 4 to 6 lanes
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Annual Audit of Measure Programs
Measure investments and accounts of the local agencies and the Authority are audited on an annual basis by an independent audit firm, retained by the Authority. Over the past 32 years, audit results have indicated that the previous Measure A and the current Measure T Programs have been implemented, and proceeds expended, in accordance with the Measure A and Measure T Investment Plans and provisions. This Plan’s Implementing Guidelines provide additional detail regarding the Measure audit process. The audit process will continue under this Measure Renewal and performance measures will be developed to ensure that Measure funds are being invested efficiently and effectively.

Citizens’ Oversight Committee
To inform the public and to ensure that Measure Renewal funding program revenues and expenditures are spent as promised to the public, a Citizens’ Oversight Committee (COC) was formed as part of the current Measure T Program. Details regarding the Committee are provided in the Implementing Guidelines. The COC responsibilities include the following:
• The Committee may receive, review, and recommend any action or revision to plans, programs, audits or projects that is within the scope of its purpose stated in the Implementing Guidelines. Specific COC responsibilities include:
• Receive, review, inspect, and recommend action on independent financial and performance audits related to the Measure. • Receive, review, and recommend action on other periodic reports, studies, and plans from responsible agencies. Such reports, studies, and plans must be directly related to Measure programs, revenues, or expenditures. • Review and comment upon Measure expenditures to ensure that they are consistent with the Investment Plan. • Annually review how sales tax receipts are being spent and publicize the results. • Present Committee recommendations, findings, and requests to the public and the Authority in a formal annual report.

HOW THE PLAN WAS DEVELOPED
The Measure Renewal Steering Committee was formed in September 2021 to develop the Measure T Renewal Investment Plan.

The Steering Committee evaluated existing systems and created a vision for the future. There was recognition that this Measure T Renewal Plan needed to address the existing and future transportation needs, focusing on local neighborhoods and community street and road maintenance, as well as continuing investments in bicycle and pedestrian facilities, transit services, and reducing and avoiding congestion on our major highways.This Plan has built-in flexibility that will allow the cities and the County to adapt to their specific transportation needs as they change over time.The Plan recognizes transportation programs that maintain and improve one’s quality of life and positions the Madera region to deal with the type of infrastructure needed to address mobility needs. Members of the Steering Committee:

Reviewed a variety of proposals, solicited public input and professional expertise, conducted two voter polls, and reviewed data and literature from other agencies to prepare this Plan.

Members of the Steering Committee represented the interests of sectors and organizations listed in Table 2. 10 DRAFT

TABLE 2

MEASURE T RENEWAL INVESTMENT PLAN STEERING COMMITTEE

SECTORS/ORGANIZATIONS

SECTOR/ ORGANIZATION
Active Transportation Goods Movement
Agriculture Health
Business Labor
Caltrans Labor/Construction Industry
City of Chowchilla MCTC/MCTA
City of Madera New Technology
Community Based Organizatioin Public Safety/Emergency Services County of Madera Public Transportation/ADA
Development Senior Citizens
Education Seniors
Environmental Youth

EXPECTED MEASURE PROCEEDS
If voters approve the Measure T Renewal on November 8, 2022, they allow the Authority to continue to impose the same ½ cent retail transaction and use tax until ended by voters. The Measure Sales Tax will:

Provide approximately $866 million in new revenues for transportation improvements over a 30-year period, according to financial projections through the year 2057.

The Measure T Renewal Program will generate nearly four times the amount that will be collected during the current 20-year Measure T Program (approximately $219 million compared to $866 million) over a 30-year period or through June 2057. Since this Measure will continue “until ended by voters,” the Authority will prepare a 15-year update of the Investment Plan beginning in Year 14 of the Measure update cycle and reflect 15- and 30-year projections of Measure T Renewal proceeds.

The allocation of these projected sales tax revenues to specific types of transportation funding programs and improvement projects is described in the following sections of this Plan. The Authority will prepare and update a Strategic Plan (SP) every two (2) years (if needed) to verify or modify the funding expectations based on the then current fiscal conditions, making sure that the projections are consistent with future expenditures and promises made in this Plan. The Authority and MCTC will also revisit or update this Investment Plan at a minimum of every 15 years beginning in 2041 for approval in 2042 (beginning in Year 14 to prepare the update) and every 15 years thereafter to potentially adjust the transportation programs and associated allocations of Measure T proceeds to ensure that the Plan addresses the future transportation needs of the County and its residents as determined through a comprehensive public engagement process. The Plan may also be revisited or updated at other intervals of time, as necessary, to respond to dynamic changes in transportation and funding priorities at the federal, State, and local levels.

Finally, the Authority will have the option of issuing bonds to deliver Measure T projects and programs contained in this Plan to save project costs by delivering them earlier, and to implement much-needed road repairs years sooner than would be possible without bonding. Bonding options by MCTA or the local agencies will comply with PUC 180000, CHAPTER 6. Bonds [180250 – 180264].
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PRIORITIES OF THE NEW PLAN
Through many weeks of intense discussion and hard work, the following Measure funding program commitments were developed and agreed to by the Steering Committee. The Committee realized that providing Measure funds for all modes of transportation would meet the quality-of-life intent of the Measure Renewal effort. This would in turn enable agencies within the County to address the needs of residents, businesses, and major industries considering a 30-year funding program. The Measure, however, would remain in place until ended by voters. The Renewal Plan will:

Provide funds to maintain and improve neighborhood and community streets and roads, public transit, safe routes to school, bike, pedestrian and trail improvements, regional highways, streets and roads, and other transportation programs that improve mobility and air quality and reduce greenhouse gas emissions within the County and each of the cities.

Meeting the needs of Madera County residents requires leveraging State and federal investments with local resources. Even with passage of the Measure there will not be enough funding available to address the more than $4.5 billion in transportation needs.

The Measure will generate slightly more than $866 million over the next 30 years to address a portion of the need. Therefore, leveraging additional State and federal dollars, beyond what the region expects, is critical.

It is understood that each of the programs and subprograms included in this Renewal Investment Plan rely on the improvement and maintenance of highways, streets, and roads. Transit vehicles, bikes, and pedestrians will all receive some level of improvement and funding from funds that are allocated to the Community, Neighborhood, Streets and Roads Program, which includes the Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram, the Community and Neighborhood Streets and Roads Subprogram, and the Local Flexibility Subprogram. In addition, alternative modes will also benefit from funding allocated to the Major Routes, Access and Safety Improvements Program.

Details regarding each of the funding programs in this Investment Plan are provided below and the allocations of Measure T Renewal proceeds are provided in Table 3. Population estimates to be used to allocate Measure T Renewal Program funds to the local agencies will be revised in May of every year based on Population and Housing estimates released by the State of California Department of Finance.

TABLE 3

MEASURE T RENEWAL INVESTMENT PLAN PROGRAM FUNDING ALLOCATIONS PROGRAM/SUBPROGRAM % ALLOCATION TOTAL 30 - YEAR MT3

FUNDING
COUNTY 49.44% MADERA 41.83% CHOWCHILLA 8.7%
Community & Neighborhood
Streets & Roads

62.5% $541,250,000 $267,594,000 $226,404,875 $47,251,125 Local and Neighborhood Street
Maintenance and Pothole
Repairs Subprogram
35%
$303,100,000 $149,852,640 $126,786,730 $26,460,630
Community & Neighborhood
Streets & Road Subprogram 15% $129,900,000 $64,222,560 $54,337,170 $11,340,270 Local Flexibility Subprogram 12.5% $108,250,000 $53,518,800 $45,280,975 $9,450,225 Major Routes, Access & Safety
Improvements 25% $216,500,000
Public Transit 4% $34,640,000 $17,126,016 $14,489,912 $3,024,072 Safe Routes to School & Pedestrian & Bike Safety 4% $34,640,000 $17,126,016 $14,489,912 $3,024,072 Clean Air and New Technologies 3% $25,980,000 $12,844,512 $10,867,434 $2,268,054 Administration & Planning 1.5% $12,990,000
100% $866,000,000
Total: $314,690,544 $266,252,133 $55,567,323
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Details regarding each of the six programs are provided below. 1 COMMUNITY & NEIGHBORHOOD STREETS & ROADS - $541.3 MILLION OR 62.5% This Program includes three Subprograms including Local and Neighborhood Street & Road Maintenance and Pothole Repair, which would receive a significant increase in funding for the maintenance of our local street networks, including neighborhood streets. This is clearly the greatest need expressed during the public engagement process, and in the two opinion surveys. In addition, funding is provided to the Community and Neighborhood Streets & Roads Subprogram for other types of local street and road improvements, and funding under the Local Flexibility Subprogram to address local transportation needs as identified by each of the local agencies. • LOCAL AND NEIGHBORHOOD STREET MAINTENANCE AND POTHOLE REPAIRS SUBPROGRAM – $303.1 Million or 35%
The goal of this program is to improve each of the individual cities’ and the County’s pavement condition index or PCI from the current County-wide average of 57 (just above the “Poor” category) to at least 70, which is within the “Good” category. Improvements that will be made by the cities of Chowchilla and Madera and Madera County to address the goal include, but are not limited to:
• Fixing potholes with long lasting repairs.
• Repaving streets.
• Keeping good roads in good condition through the strategic application of preventative maintenance strategies.
• Ensuring that all neighborhoods, including those in disadvantaged areas, see improvements to their local roads.
• Measuring and monitoring progress towards the 70 PCI goal.

These expenditures would address one of the most troubling transportation problems for local agencies; how to fund improvements that address the aging street and road infrastructure while at the same time preserving roads that are currently in good condition. Improvements can be made throughout the region and within Maintenance Districts. • COMMUNITY AND NEIGHBORHOOD STREETS AND ROADS SUBPROGRAM – $129.9 Million or 15%
The goal is to improve each individual city’s and the County’s local transportation systems.

Examples of improvements include, but are not limited to:
• Add additional lanes to existing streets and roads for congestion relief and improved safety. • Improve sidewalks.
• Complete Streets (improvements that accommodate autos, bicycles, pedestrians, and transit services).
• Traffic control devices such as traffic signals, specialized flashing warning devices, safety lighting, signage and striping to enhance student and public safety. • Separating street traffic from rail traffic (grade separation projects). • Bridge improvements.

Improvements can be made throughout the region and within Maintenance Districts. 13 DRAFT
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• LOCAL FLEXIBILITY SUBPROGRAM – $108.3 Million or 12.5% This program provides the local agencies flexible funding to address their most pressing unfunded or underfunded transportation needs within their jurisdictions. These funds would be used for a variety of purposes including, but not limited to:
• Repair sidewalks to create safe routes to school and increase accessibility for people with disabilities.
• Supplement Active Transportation (bike, pedestrian, and trails systems) projects. • Further improve public transit services.
• Eliminate bottlenecks on local streets where road improvements are not complete. • Address environmental sustainability and other important transportation improvements.

Improvements can be made throughout the region and within Maintenance Districts. Local agencies in Madera County know what their needs are and how best to address those needs.

This plan empowers them to make these critical decisions for their residents and businesses.

MAJOR ROUTES, ACCESS AND SAFETY IMPROVEMENTS PROGRAM - $216.5 MILLION OR 25%.

The core of the urban and suburban highway system has been largely completed, and many improvements to rural highways have been accomplished during the 1990 and 2006 Measure programs. Future improvements need to be focused on:
• Improving safety.
• Improving corridors between communities.
• Reducing and avoiding future congestion.
• Focusing on multimodal operational improvements such as auxiliary lanes, freeway interchange improvements, metering projects, demand management, and Smart Corridor concepts that maximize the capacity of existing facilities.

The Plan authorizes major new projects to:
• Improve freeway interchanges.
• Provide access improvements.
• Add additional lanes.
• Increase safety as determined by the local jurisdictions. • Improve and reconstruct major commute corridors.

These projects provide for the movement of goods, services, and people throughout the County, as well as accommodating goods movement from Madera County industries to the rest of the State and the nation. While the proposed Measure T Renewal Program will continue until ended by voters, it is critical that Measure T funding and needs are considered in 30-year increments with a revisit of the Renewal Plan at a minimum of every 15-years or as needed to ensure that transportation needs in Madera County are being met as it grows in the future. A 15- to 20-year Major Routes, Access and Safety Improvements Program has been identified, with the second 15-years to be addressed in 2041 and approved in 2042. This second 15-year plan will be developed after an evaluation of future needs, as well as an extensive public engagement process.
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Major highlights of this Program include:
• Approximately $216.5 million or 25% of the Measure Renewal for regionally significant street and highway improvements has been allocated between the County and the cities of Chowchilla and Madera.
• This program relies heavily on leveraged funding from various sources including, but not limited to, the State Transportation Improvement Program (STIP), the State Highway Operations and Protection Program (SHOPP), the State Local Partnership Program, State and federal grants, and local traffic impact fees collected from new development. Overall, it is anticipated that these programs will add other State, federal or local funding to finance the projects.

PUBLIC TRANSIT - $34.6 MILLION OR 4%.

The goal of this program is to provide effective, accessible public transit services that are affordable and offer a seamless travel experience for Madera residents. This program will expand or enhance mobility options for seniors, disabled persons, veterans, students, and other transit dependent populations and will offer alternatives that reduce single-occupancy vehicle trips and GHG emissions and contribute to improved air quality.

This Plan will allow for improved transit services throughout Madera County that are flexible, reliable, predictable, and affordable. These improvements will be accomplished through many diverse approaches, including, but not limited to the following:
• Measure T funding will be provided to the three (3) transit implementing agencies within the County (City of Chowchilla, City of Madera, and Madera County). • The transit agencies may use the funds to:
• Add routes and days and hours of operation as demand increases. • Maintain affordable fares for all riders, including seniors, students, veterans and people with disabilities.
• Purchase low or zero emission buses.
• Provide night and weekend service as demand increases. • Provide safe, clean, and strategically located bus shelters. • Provide safer access to public transit services.
• The transit agencies also may apply Measure T funds to:
• Address specialized transportation needs for seniors and disabled persons. • Implement innovative transit solutions for unserved or underserved areas. • Offer fare payment options (i.e., vouchers for taxis or transportation provided by family/friends for those living in remote rural locations where it may not be financially feasible to provide regular bus service).
• Provide new and innovative mobility for seniors, students, and people with disabilities.

Transit is considered an important transportation mode by State and federal funding agencies. Transit agencies must be responsive, proactive, and well-positioned to maximize funding opportunities through the leveraging of Measure T funding.

Transit funding is a significant part of the State and federal transportation funding programs.This has been an established trend that is increasing over time. Measure T Renewal funding should be utilized to the largest extent possible to leverage these funding sources. 15 DRAFT

4 5
6 SAFE ROUTES TO SCHOOL AND PEDESTRIAN AND BIKE SAFETY - $34.6 MILLION OR 4%.

Improvements to the existing and planned pedestrian, trail, bicycle, and Safe Routes to School systems have gained prominence around the State and within Madera County.There are significant opportunities for funding these types of projects using State and federal funds. With a few exceptions, these types of projects are very low cost when compared to vehicular projects. Measure T funding in this program should be utilized to the largest extent possible to enhance safety and leverage these funding sources.

Local jurisdictions will consider and provide for complete streets along new or rehabilitated local streets and roads when feasible. Complete Streets involves planning, designing, building, operating, and maintaining streets that enable safe access for all people who need to use them, including pedestrians, bicyclists, motorists and transit riders of all ages and abilities. This involves improving streets and roads to include sidewalks, bike lanes, and transit support facilities. Improvements can be made throughout the region and within Maintenance Districts.

CLEAN AIR AND NEW TECHNOLOGY - $26 MILLION OR 3%.

This program would provide funding to the cities of Chowchilla and Madera and the County to fund and leverage other funding for projects that improve air quality and reduce GHG emissions, including but not limited to the following:
• Alternative fueling facilities.
• Clean air vehicles.
• New Technology projects.
• Car and Vanpool Programs support and coordination.

ADMINISTRATION AND PLANNING - $13 MILLION OR 1.5%.

Measure T funding is provided to the Authority and MCTC to:
• Prepare Investment Plan updates and amendments.
• Develop and administer allocation program requirements. • Administer and conduct specified activities identified in the other five Programs and three Subprograms described above.

RECONSTRUCTION, REHABILITATION AND/OR MAINTENANCE OF STREETS AND ROADS Referencing Table 3, a minimum of 35% of the Measure proceeds can be allocated to the reconstruction, rehabilitation and/or maintenance of streets and roads within the County and the cities of Chowchilla and Madera. This minimum allocation allows the local agencies to address the improvement of streets and roads that provide access to schools, jobs, farming activities, and access to recreation areas.

COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT The Measure T Renewal Investment Plan is not a “project” under the California Environmental Quality Act (CEQA) and, therefore, is exempt from CEQA review. This is because the Plan is designed to provide a funding mechanism for potential future projects and programs related to the Authority’s provision of transportation funding and services. However, the Authority is not approving the construction of any projects that may result in a direct or indirect physical change in the environment; future voter approval is required prior to establishing any funding mechanism as set forth in PUC Section 240301 or 180000, and all appropriate State and federal environmental review will be required and completed prior to any future approval of specific projects. 16 DRAFT

INVESTMENT PLAN PROJECTS
Project Commitments – Major Routes, Access and Safety Improvements Program This section identifies priority regional street, road and highway improvement projects to be implemented within the first 15 to 20 years of the Measure Renewal. The projects may be funded with Measure, STIP funding, other State and federal funds, and/ or other local transportation funding. Major Routes, Access and Safety Improvements Program projects are defined as those of regional significance.These projects may be on the State highway system, as those facilities are regional by nature; as well as on major local arterials that serve more than one city or area of the County.

The Steering Committee and MCTC staff identified major improvement projects that address the desires of potential voters identified during the two polls conducted in August 2021 and April 2022, as well as in on-line surveys referenced in Countywide mailers and during other public outreach and engagement noticing and activities.

Phase 1 Major Routes, Access and Safety Improvements Program projects to be addressed in this Program are included in Table 4 and graphically displayed in Figures 2 through 4. These projects will be funded using:
• Measure funding (approximately $102.5 million).
• State funding from STIP, SHOPP, and other local, State, and federal funding, including developer fees are expected.

MCTC staff and the Steering Committee believe, based upon current assumptions, that such funding will be available to address this funding need. While greater than 50% of funding for the Phase 1 projects is needed to address project costs from other than Measure and State and federal funding opportunities, such as STIP funding, new growth and development throughout the County will be contributing to the total cost of Phase 1 project costs as part of local agency Traffic Impact Fee (TIF) programs. It is assumed that the remainder would be received from additional developer fees, and other State and federal funding. Projects may be added to the Phase 1 or current phase list of Major Routes, Access and Safety Improvements Program projects through the Investment Plan amendment process when listed projects are funded with other than Measure T Renewal Funds or Major Routes, Access and Safety Improvements Program funds within the current phase become available for additional project programming.

Referencing Table 4, it is anticipated that more than $201 million will be available for Phase 1 Major Routes, Access and Safety Improvements Program projects throughout the County. Additional candidate projects are included in the RTP/SCS list of financially constrained projects. Additional projects will be considered for funding once Phase 1 projects have been programmed or implemented. During preparation of the biennial Strategic Plan Updates, if needed, the Authority and MCTC will develop a detailed improvement program that specifies the timing and delivery of projects, or funding order considering project cost benefits, project readiness, funding availability, etc.

The Authority will conduct biennial Major Routes, Access and Safety Improvements Program reviews and updates as part of the Strategic Plan Update process, if needed. The purpose of the review/update will be to ascertain project delivery status as well as validity of funding availability. Adjustments to delivery schedules and funding contributions may be necessary for these updates.

Beginning no later than 2041, the Authority will conduct a comprehensive public engagement process to help guide the effort to establish the list of projects to be funded during the second half of the 30-year period. No later than 2042, the Authority will adopt a list of Major Routes, Access and Safety Improvements Program projects to be funded during the second 15-year period.

That same process will continue for each future 15-year period.

The Authority may consider bonding of future revenues if project needs and deliverability exceed cash flow. Bonding options by MCTA or the local agencies will comply with PUC 180000, CHAPTER 6. Bonds [180250 – 180264]. 17 DRAFT

MEASURE T RENEWAL -

MAJOR HIGHWAY, STREET &
ROA6H'<K\.M.9,KAl¥1------~ ------------------

CANDID TE PROJECTS -

CITY O CHOWCHILLA
A SR99/SR 233, Bridge wit h Pedestrian improvements over SR 99 in Chowchilla w ith improvements to Round-A-Bouts
TABLE 4
MEASURE T RENEWAL - PHASE 1 MAJOR ROUTES, ACCESS AND SAFETY IMPROVEMENTS PROGRAM — CANDIDATE PROJECTS

AGENCY ROUTE LOCATION DESCRIPTION TOTAL PROJECT
COST

OTHER FUNDING

POTENTIALLY

AVAILIBLE
MT3 PHASE
1 FUNDING

ALLOCATION
Caltrans/City of
Chowchilla SR 99/SR 233 Bridge East and west of SR 233
and SR 99 Interchange
Bridge with Pedestrian Improvements
over SR 99 in Chowchilla with
Improvements to Rounf-A-Bouts
$9,000,000 $2,000,000 $7,000,000
City of Madera Cleveland Avenue Road 26 to SR 99 Interchange/Grade Seperation Planning Study $5,000,000 $0 $5,000,000
City of Madera Ellis Street Krohn to Road 26/Country
Club Develop to Full Arterial Standard $6,200,000 $1,200,000 $5,000,000 City of Madera Gateway Drive Bridge Improvements $17,539,656 $7,000,000 $10,539,656 City of Madera Road 28/Tozer Avnue 14 to Clinton Corridor Completion Improvement $6,000,000 $1,200,000 $4,800,000 City of Madera Westberry Westberry Bridge Bridge Improvements $12,500,000 $3,000,000 $9,500,000 City of Madera Yosemite and Tozer Intersection Capacity Improvement $1,000,000 $500,000 $500,000 Madera County Avenue 12 Road 36 to Road 38 Traffic Calming/Complete Street Project $20,000,000 $15,000,000 $5,000,000 Madera County Avenue 12 Road 30 1/2 to Road 36 2 Lanes to 4 Lanes $21,000,000 $16,800,000 $4,200,000 Madera County Avenue 12 Road 38 to Road 40 2 Lanes to 4 Lanes $10,000,000 $8,000,000 $2,000,000 Madera County Avenue 12 Road 40 to Riverwalk Blvd 2 Lanes to 6 Lanes $10,000,000 $8,000,000 $2,000,000 Madera County Avenue 12 Riverwalk Blvd to SR 41 4 Lanes to 8 Lanes $10,000,000 $8,000,000 $2,000,000 Madera County Mountain Area
Evacuation Routes
Oakhurst Area Plan Routes/
North Fork-Cascadel
Safety and Fire Evacuation Routes
Projects & Planning Study $48,000,000 $28,000,000 $20,000,000 Caltrans/Madera
County SR 99 Avenue 17 to Avenue 21 Environmental, Design & Right-of-Way $25,000,000 $0 $25,000,000 Total: $201,239,656 $98,700,000 $102,539,656
FIGURE 2
MEASURE T RENEWAL - PHASE 1 MAJOR ROUTES, ACCESS AND SAFETY IMPROVEMENTS PROGRAM — CANDIDATE PROJECTS 18 – CITY OF CHOWCHILLA
DRAFT
AVE17
II
AVE 14
B Cleveland Ave, Rd 26 to SR 99, Interchange/Grade Separation Planning Study C Ellis St, Krone St to Rd 26, Develop to full arte ria l standa rd D Gateway Drive, Bridge Improvements
Rd 28/Tozer St, Ave 14 to Clinton St, Corridor Completion Improvement

MEASURE T RENEWAL -

MAJOR HIGHWAY, STREET &

ROAD PROGRAM

CANDIDATE PROJECTS -

CITY OF MADERA
AVE1
F Westberry Bridge Improvements =---====i!f==-~=-=====-~t&.-=-- G Yosemite Ave@ Tozer St, Intersection Capacity Improvement

ASURE T RENEWAL -

MAJOR HIGHWAY, STREET &

ROAD PROGRAM

CANDIDATE PROJECTS -
COUNTY OF MADERA A SR99/SR 233, Bridg@ with Ped@strian imprOYemenl5 OYer SR 99 in Chowchilla with imprOYementstoRo,.md-A-Oouts
H Avenue 12,Rd36toRd38, TrafficCalming/CompleteStreetProject I Avenue12,Rd301/2toRd36,Widen21anesto41anes
J Avenue12,Rd38toFld40,Widen2lanesto41anes
K Avenu@12,Fld40toRiverwalk9Ivd,Widen21anesto6 1anes
L Avenue 12, RiverwalkBlvdtoSR 41, Widen4 Ianesto8Ianes N SR 99, Avenue 17•Avenue 21, Goods Movements lmprOYement.s FIGURE 3
MEASURE T RENEWAL - PHASE 1 MAJOR ROUTES, ACCESS AND SAFETY IMPROVEMENTS PROGRAM — CANDIDATE PROJECTS – CITY OF MADERA
FIGURE 4
MEASURE T RENEWAL - PHASE 1 MAJOR ROUTES, ACCESS AND SAFETY IMPROVEMENTS PROGRAM — CANDIDATE PROJECTS – COUNTY OF MADERA
19 DRAFT

PLAN ADMINISTRATION
Governing Board and Organizational Structure
A description of the Authority and its organizational structure follows. The structure is consistent with PUC 180000.

Madera County Transportation Authority Structure under the Measure Program The Authority will continue to administer the Measure Program in compliance with PUC 180000. If the Measure is approved by Madera County voters in November 2022, the Authority will continue to be responsible for administering the Measure Programs in accordance with plans and programs outlined in this and subsequent updates of this Investment Plan. In addition, this Plan includes continued provision of the Citizens’ Oversight Committee (COC). Responsibilities of the Committee are included below and details regarding the COC are provided in the Implementing Guidelines. The 2022 Investment Plan was prepared by the Authority, reviewed and approved by the local jurisdictions including the City of Chowchilla, City of Madera, and Madera County, and then approved by the Authority Board.

The current Authority Board complies with PUC 180000, CHAPTER 2. Creation of Local Transportation Authority, Section 180050.

The current Authority Board, Madera County Transportation Commission sitting as the Authority, membership is as follows:
• Three (3) members of the board of supervisors appointed by the Board; • Two (2) members representing the City of Madera, consisting of members of the city council appointed by the city council; and
• One (1) member representing the City of Chowchilla consisting of members of the city council appointed by the city council.

Plan Update and Approval Process
In compliance with schedules mandated in State and federal law, MCTC regularly prepares a new long-range transportation plan (RTP) that updates and renews a list of candidate projects for all transportation modes (streets, highways, public transportation, bikeways, aviation, etc.). The Authority and MCTC will revisit the Renewal Investment Plan at a minimum of every 15 years beginning in 2042 and every 15-years thereafter to potentially adjust the transportation programs and associated allocations of Measure T proceeds to ensure that the Plan addresses the future transportation needs of the County and its residents as determined through a comprehensive public engagement process. The Renewal Plan may be revisited or updated at other intervals of time, as necessary. The Major Routes, Access and Safety Improvements Program Phase 1 list of improvement projects will also be revised during those 15-year reviews to identify funds available for additional projects beyond those now listed in the Renewal Investment Plan. In addition, the Authority will have the option of issuing bonds to deliver Measure projects and programs contained in this Investment Plan to save project costs by delivering them earlier. Bonding options by MCTA or the local agencies will comply with PUC 180000, CHAPTER 6. Bonds [180250 -180264].

Section 180206 of the PUC specifically states the following:
• (a) A county transportation expenditure plan shall be prepared for the expenditure of the revenues expected to be derived from the tax imposed pursuant to this chapter, together with other local, state, and federal funds expected to be available for transportation improvements, for the period during which the tax is to be imposed. • (b) A county transportation expenditure plan shall not be adopted until it has received the approval of the board of supervisors and of the city councils representing both a majority of the cities in the county and a majority of the population residing in the incorporated areas of the county.
• (c) The plan shall be adopted prior to the call of the election provided for in Section 180201. (Added by Stats. 1987, Ch. 786, Sec. 1.)
20 DRAFT

Section 180207. of the PUC specifically states the following:
• The authority may annually review and propose amendments to the county transportation expenditure plan adopted pursuant to Section 180206 to provide for the use of additional federal, state, and local funds, to account for unexpected revenues, or to take into consideration unforeseen circumstances. • (b) The authority shall notify the board of supervisors and the city council of each city in the county and provide them with a copy of the proposed amendments.
• (c) The proposed amendments shall become effective 45 days after notice is given. (Added by Stats. 1987, Ch. 786, Sec. 1.)
All updates of the Investment Plan will be subject to public review and public hearings. While these candidate projects may change and priorities for funding may occur, there are more than enough project needs within the County to be addressed using all types of funding, including Measure funds. It will be vital during development of each Investment Plan Update to consider financing all transportation modes to ensure a balanced and efficient transportation system. All the projects and programs included in this Investment Plan and future reviews of the Investment Plan are considered essential to meet the transportation needs of Madera County.

Madera County 2022 Transportation Authority (Authority) The following steps will be taken by MCTC to prepare and adopt this and future biennial updates of the Measure Strategic Plan:
• Authority staff, working with member agencies, and affected stakeholders will develop the Draft Strategic Plan and will update it every two (2) years, if needed.
• The Authority Board receives the Draft Strategic Plan and its updates and schedules public hearings to review the Plan. • The Authority Board adopts the Strategic Plan.

Independent Financial Audits
Currently, the Authority annually commissions independent financial audits of the Measure T programs and receipts. If the new Measure is approved by the voters, the Authority would continue to conduct independent financial audits consistent with PUC 180000.

Implementing Guidelines
Administration Program: - 1.5% of the Measure
There are several processes that the Authority must perform to support the Measure Renewal Program including:
• Approve requirements associated with development of each of the proposed allocation programs. • Approve the prioritization of projects.
• Conduct an independent audit of Measure programs and funds on an annual basis. • Conduct an on-going public outreach and engagement program. • Approve the Strategic Plan every two (2) years if needed prepared by the Authority. • Provide staff or consultant services to manage the delivery of regional projects financed using Measure funds under the Major Routes, Access and Safety Improvements Program.
• Issue bonds to deliver Measure projects and programs contained in this Investment Plan or future Phase 1 lists to save project costs by delivering them earlier. Bonding options by MCTA or the local agencies will comply with PUC 180000, CHAPTER 6. Bonds [180250 -180264].
• Allocate Measure proceeds to the local jurisdictions consistent with the Program requirements. • Prepare and adopt an annual report each year on progress made. • Hold a public hearing on the adoption of the annual budget. 21 DRAFT
era County Transportation Authority
FOR FURTHER INFORMATION:

Contact the Authority or MCTC to inquire about the Measure T Renewal process, discuss the candidate projects and programs contained in this Plan, to learn more about the current Measure T Program, or to inquire about the next steps in the Measure Renewal process.

Madera County Transportation Authority
2001 Howard Road, Suite 201
Madera, California 93637
Ph: (559) 675-0721
Visit the MCTC Website at www.maderactc.org for more information, to sign up for our email list, and to receive updates on Measure T planning activities.

Madera County Transportation Authority
2001 Howard Road, Suite 201
Madera, California 93637
Ph: (559) 675-0721
Visit the Authority online at the MCTC Website at www.maderactc.org for more information, and to receive updates on current Measure T projects.
22 Madera County Transportation Authority

MEASURE T
2022 MEASURE T RENEWAL INVESTMENT PLAN
IMPLEMENTING GUIDELINES DRAFT 1
JUNE 17, 2022
Madera County Transportation Authority VRPA Technologies, Inc. (MCTC) In Association with:
2001 Howard Road, Ste. 201 Moy & Associates, TBWBH Props & Measures, Madera, CA 93637 and True North Research, Inc.

Approved by Local Agencies: Approved by MCTC sitting as the MCTA:

Draft 2022 Measure T Renewal Implementing Guidelines

TABLE OF CONTENTS
Introduction and Purpose ...................................................................................................... 1 Program 1 – Community and Neighborhood Streets and Roads Program........................................... 6 Subprogram 1.A – Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram ................................................................................................................... 6 Subprogram 1.B – Community and Neighborhood Streets and Roads Subprogram .................... 10 Subprogram 1.C – Local Flexibility Subprogram........................................................................ 13 Program 2 – Major Routes, Access and Safety Improvements Program ........................................... 16 Program 3 – Public Transit Program ............................................................................................... 21 Program 4 – Safe Routes to School and Pedestrian and Bike Safety Program ...................................... 24 Program 5 - Clean Air and New Technology Program ..................................................................... 28 Citizen Oversight Committee....................................................................................................... 31 i

Draft 2022 Measure T Renewal Implementing Guidelines
Draft
2022 Measure T Renewal Investment Plan
Implementing Guidelines
06/17/22
Introduction and Purpose
These Implementing Guidelines have been prepared to help guide implementation of the Measure T Renewal Investment Plan. The Renewal Investment Plan was prepared to identify how the expenditure of transportation funds generated through continuation of Madera County’s half-cent transportation sales tax, until ended by voters, will be allocated to the various transportation programs. Specifically, these Guidelines will ensure that, promises made to Madera County voters will be kept through a set of requirements specific to each Renewal Plan Program Update.

Following approval by the Madera County Transportation Authority (MCTA or Authority) of the Renewal Investment Plan and Guidelines and beginning in 2027 and every two (2) years thereafter (if needed), the Measure T Renewal Strategic Plan will be prepared. The Strategic Plan will further detail these Guidelines and provide more specifics regarding actual Measure T Renewal proceeds by each program for the current year, Guideline amendments, and the reporting, monitoring, claims, and disbursement processes. The Guidelines will aid the Madera County Transportation Authority (MCTA or Authority), the Madera County Transportation Commission (MCTC), the three (3) local agencies (City of Chowchilla, City of Madera, and the County of Madera), and other responsible agencies with implementation details and requirements including:
✓ General purpose of each Measure T Renewal program.
✓ Implementing agencies or those agencies responsible for implementing the Renewal Program and eligible to receive associated Measure T funding.
✓ Performance indicators that will be considered as detailed performance measures are developed to determine how each Program is efficient at meeting their stated goals. ✓ Important definitions of related program requirements, methods, or other processes. ✓ The percentage of Measure T Renewal funding and the initial amount of funding allocated to each program. ✓ Other requirements specific to each program.
✓ The list of eligible projects for which Measure T Renewal funding can be claimed.

Performance Indicators and Measures
Once the Authority has approved the Measure T Renewal Plan and Implementing Guidelines, staff will begin working with each local and other interested agencies and individuals to develop performance measures specific to each of the Renewal programs. Subcommittees will be formed to address each of the Renewal programs. The first step in that process is to identify other performance indicators that may be considered during that process.

To address this step, each of the programs detailed further in these Guidelines include a set of preliminary performance indicators that will be considered during the development of program performance measures to be completed prior to the date that the Measure T Renewal Program takes effect. 1 Draft 2022 Measure T Renewal Implementing Guidelines
Measure T Renewal Fund Exchange and Borrowing
Local agencies may exchange Measure T program or subprogram funds allocated to their agency on an annual basis to provide for flexibility as they deliver eligible projects listed in these Implementing Guidelines. In accordance with the Strategic Plan [to be prepared every two (2) years, if needed], inter-program loans will be allowed to maximize program efficiency. Inter-program loans are utilized as a cash management strategy and will be clearly delineated between programs. Parameters for each inter-program loan will be developed to ensure loan accountability and ensure program categories remain consistent with measure objectives. Inter-program In addition, local agencies with less than 25,000 population may borrow against, if there is sufficient capacity, the loans will incur interest at a rate that equals what the funds would earn if not loaned. Interest on the loan is tied to the assumed short-term investment rate applicable to the annual fund balance. Note that Measure T Renewal funding under the Regional Highways, Streets and Roads Program is not eligible for local agency exchange or borrowing.

Borrowing between programs or subprograms is allowed to the extent it lessens debt financing and allows projects and programs to move forward based on their readiness. In the Strategic Plan updates, revenues and expenditures within each program and/or subprogram will be reported and options for reconciling any share imbalance will be discussed. At each of the 15-year updates of the Renewal Investment Plan, each of the programs and/or subprograms will have received their respective percentage shares per the Investment Plan.

Compliance Test and Timely Use of Funds
Every five (5) years there will be a compliance audit where jurisdictions must certify to the Authority that they have spent their allocated funds; however, local agencies will be able to accumulate program and subprogram funding for up to five (5) years if needed for match purposes, to accommodate a large project or for other justifiable reasons. The process will be detailed in the Strategic Plan.

If an agency is not in compliance with the five (5) year mandate, agencies must inform MCTA as to why the funds are not being expended. If justification is not provided to the satisfaction of the Authority, funds may be withheld until the jurisdiction is compliant and further may be subject to an Investment Plan amendment, reallocating the funds upon consideration and approval of the Authority.

Performance Measures
Performance measures incorporated in these Guidelines, developed for the Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS), or to be developed following approval of the Investment Plan and these Guidelines in July 2022 and prior to the date that the Renewal Measure takes effect, will be applied to all programs and subprograms to ensure that the requirements set forth in each program and subprogram are addressed.
agency’s future annual Measure T Renewal program and subprogram allocations or shares to provide the flexibility in a timely manner, without holding allocated Measure T Renewal funding for multiple years until a project(s) could be delivered.
2 Draft 2022 Measure T Renewal Implementing Guidelines
Guideline Amendments
Revisions or amendments to these Implementing Guidelines shall follow the same amendment process established for the Measure T Renewal Investment Plan under the Administration, Plan Update and Approval Process.

Program and Project Management Firms
This Measure T Renewal, if approved by the voters, will require substantially more monitoring, analysis, and reporting than the current Measure. In addition to independent staff, the authority may also contract with a private entity in conformance with applicable procurement procedures for the procurement of engineering, project management, and contract management services, per PUC 180000, Section 180106 (a-b) and Section 180153. The primary responsibility of enhanced program management would be to assist with developing and monitoring performance measures as discussed in the Renewal Investment Plan and these Implementing Guidelines. Other potential periodic assistance will be required to consider updating various documents, such as the Regional Active Transportation Plan, Short and/or Long-Range Transit Plan, Electric Vehicle Readiness, Public Engagement, Outreach, Regional Pavement Management Plan, etc. Enhanced Program Management could also include project management within the Major Routes, Access and Safety Improvement Program and other responsibilities necessary for efficient and effective implementation of the various programs. Enhanced program and/or project management responsibilities are part of program and project delivery and separate from activities in the Administration Program.

Definitions
“Constructed” is defined as the construction of a new roadway or portion of a roadway that did not previously exist including projects to increase the capacity of an existing street or road.

For the purposes of this section, “Reconstructed” is defined as the existing full improvement of an existing roadway, but which does not include additional lane capacity. Reconstruction may or may not include shoulder widening.

Other Requirements
✓ Claims Process/Disbursements
Allocations for programmatic funding will be on an annual basis, in accordance with formulas specified above.

Disbursement of actual funds will be on a quarterly basis upon receipt of Measure T dollars from the California Department of Tax and Fee Administration (CDTFA).
✓ Monitoring/Reporting Requirements
Local agencies claiming Measure T funds will be required to submit annual reports regarding the expenditure of Program funds for specific projects and/or programs included in its approved Capital Improvement Program (CIP), or Annual Expenditure Plan (AEP), an Annual Work Program (AWP), or by local agency Resolution for a project or list of projects and/or programs, including other funding sources applied to fully fund the projects and/or programs. It will be necessary for the Authority to identify and account for Measure T expenditures 3 Funds determined by an audit not to have been expended as provided forin a local agency’s claim for Measure T funds shall be repaid in full plus interest that would have been accrued. ✓ Audit Process
Authority and local agency expenditures will be audited in accordance with requirements set forth in Public Utilities Code Section 180000 et seq.

Measure T Renewal Investment Plan Programs
The following sections include details regarding each of the individual Measure T Renewal Investment Plan programs. Each program has a different set of requirements and processes given the transportation needs and goals each is to address over the life of the Renewal Investment Plan. Programs included in these Guidelines include the following:
✓ 62.5% of the Measure Renewal funding will be allocated to the Community and Neighborhood Streets and Roads Program, which includes three (3) Subprograms:

1. The Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram – 35% of expected Draft 2022 Measure T Renewal Implementing Guidelines
and to identify how well Measure T funds have “leveraged” other funds for Measure transportation projects and/or programs.

In addition, the implementing local agency will provide signage at construction sites for projects funded partially or wholly by Measure T sales tax revenue so that the Madera County taxpayers are informed as to how funds are being used. The signage shall be in conformance with specifications approved by and on file with the Authority.

Measure funds are directed to “Fix-It-First” activities and programs. Projects include pothole repair, asphalt overlay, and other road maintenance activities.

3. The Local Flexibility Subprogram – 12.5% of the funding is directed to transportation needs including local streets and roads, rehabilitating aged local systems and other local street and road improvements, safe routes to school improvements, pedestrian, bicycle, and trail improvements, enhanced public transit improvements, and/or other transportation improvements so that they can address their own individual transportation needs over the life of the Measure.
✓ 25% of the Measure will be directed toward the Major Routes, Access and Safety Improvements Program, which includes major corridors, interchange modifications, and other improvement projects along State Highways, and major arterials throughout the County. These projects will enhance connections within the urban area and access between the cities and rural communities. ✓ 4% of the Measure funding will be allocated to Public Transit Program systems and services throughout the County, including Chowchilla Transit, Madera Transit, and Madera County Connection. ✓ 4% of the Measure will be allocated to Safe Routes to School and Pedestrian and Bike Safety Program for improvements, including bicycle, pedestrian, and trail projects, safe routes to school, access for people with disabilities, and other safety-related improvements.
4 Draft 2022 Measure T Renewal Implementing Guidelines
✓ 3% of the funds are available to the local agencies for projects that enhance Clean Air and New Technology Program, including clean transportation projects and programs and other projects that will improve air quality, address climate change, and improve health.
✓ 1.5% of the Measure will be allocated to Administration and Planning Program for administration and planning activities of the Authority and MCTC.
5 Draft 2022 Measure T Renewal Implementing Guidelines
Program 1 – Community and Neighborhood Streets and Roads Program The Community and Neighborhood Streets and Roads Program includes three (3) Subprograms as detailed below.

Subprogram 1A – Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram
Overview/Purpose
The Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram is intended to bring the road systems within the two (2) incorporated cities and the rural unincorporated areas of Madera County, including arterials, collectors, and neighborhood streets, to an average Pavement Condition Index (PCI) of at least 70, which is within the “Good” category. Repairing, rebuilding, and maintaining the road system will have long-term benefits for future generations of Madera County residents. A road system in “Good” condition is very economical to maintain with a 2022 estimated cost of $4.50 per square yard (SY) of pavement. Allowing the road system to remain in Fair or Poor condition has a much higher cost of $$22 to $60 per SY.

Raising the individual local agency PCI levels to a minimum of 70 will cost approximately $1.3 billion over the next 30 years. If this goal is not accomplished within 30 years, the cost will escalate, primarily due to more roadways falling into disrepair. Local agencies should seek other State, federal or local funding to achieve, to the extent possible, the 70 PCI goal.

In efforts to reach this PCI goal, agencies must also expend resources to prevent roads in “Good” condition from degrading into “Fair” or “Poor” condition. This Subprogram includes funding for “preventative maintenance” treatments for roads currently in good condition, and funds for rebuilding failing roads.

Eligible Agencies
Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram proceeds will be allocated to each of the agencies listed below. Each of the cities and the County of Madera will receive an annual allocation of Measure T Renewal funding for the maintenance projects and programs using Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram funds.
✓ City of Chowchilla.
✓ City of Madera.
✓ County of Madera.

Distribution of these funds to each of the eligible agencies is based on population estimates released by the State of California Department of Finance.

MCTA may periodically prepare or update the Regional Pavement Management Plan or other related regional documents. Such costs would come off the top of the annual program funding estimate. 6 and the 5-year Capital Improvement Program will be submitted to MCTA as they are updated. Development and implementation of the Pavement Management Program is an eligible expense within this Subprogram.

The MCTA Board will use these programs and the triennial PMP to evaluate progress towards the 70 PCI goal.

Pavement challenges within the three (3) agencies in Madera County are unique. The MCTA performance evaluations will not simply use the 70 PCI benchmark as the determining factor in evaluating performance, but rather will rely on progress towards that goal.

MCTA/MCTC may prepare a Regional Pavement Management Plan to monitor regional PCI improvement progress should such analysis be needed in the future.

Independent financial audits of this subprogram will be performed annually to verify that funds were expended consistent with subprogram requirements. Agencies found to be out of compliance may be subject to withholding of subprogram funds until appropriate reimbursements are made.

Definitions
Funding within the Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram must be utilized Draft 2022 Measure T Renewal Implementing Guidelines
Performance Indicators
Each agency must determine how to manage their street and road systems using a combination of road repair and preventative maintenance strategies. The agencies will be required to develop and implement a Pavement Management Program(PMP) (updated triennially). Pavement condition surveys should be updated every three (3) years for arterial and collector streets and no more than every five (5) years for local/residential streets. A 5- year Capital Improvement Program will be updated annually by the local agencies. The program, condition survey exclusively for street maintenance, repair, or rehabilitation as defined by AB 2928 language for local agency allocations under Proposition 42:
✓ Funds allocated to a city, county..... shall be used only for street and highway maintenance, rehabilitation, reconstruction, and storm damage repair. For purposes of this section, the following terms have the following meanings:
▪ "Maintenance" means either or both of the following:
 Patching.
 Overlay and sealing.
▪ “Rehabilitation” means street resurfacing, crack filling, sidewalk and sidewalk ramp replacement, utility dig up and other similar activities.
▪ "Reconstruction" includes any overlay, sealing, or widening of the roadway if the widening is necessary to bring the roadway width to the desirable minimum width consistent with the geometric design criteria of the department for 3-R (reconstruction, resurfacing, and rehabilitation) projects that are not on a freeway but does not include widening for the purpose of increasing the traffic capacity of a street or highway.
▪ "Storm damage repair" is repair or reconstruction of local streets and highways and related drainage improvements that have been damaged due to winter storms and flooding, and reconstruction of drainage improvements to mitigate future roadway flooding and damage problems. 7 neighborhoods and to reduce overall costs through combining work under a single contract. Further, roadway restriping in order to repurpose existing travel lanes for bicycle facilities are allowable as long as they do not increase the overall paved width.

Funding Allocation
The Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram consists of 35% of Measure T Renewal revenues estimated to be $541.3 million during the first 30-years of the Measure. This amount is only 42% of the projected pavement repair need of $1.3 billion. The Authority will consider bonding of future revenues to accelerate this effort; and will encourage local agencies to consider bonding options. Bonding options by MCTA or the local agencies will comply with PUC 180000, CHAPTER 6. Bonds [180250 – 180264].

Allocations made by the Authority to the local agencies will be based on the implementing agency’s percentage share of the total County population, as derived by the State Department of Finance.

Other Requirements
When the overall PCI of the streets within a jurisdiction either exceeds 80, or the lowest PCI on any street within Draft 2022 Measure T Renewal Implementing Guidelines
These Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram funds are to be focused on repairs and maintenance on the roadway structural section, including shoulders. Repairs to adjacent curb and gutter can be included where necessary to maintain proper street drainage. The installation of new sidewalk, bike lanes, or curb and gutter are not eligible under this subprogram. However, other funding sources, including nonMeasure T funding or Measure T funding from the Flexibility Subprogram, can be combined with these subprogram funds to address the entire roadway prism under one project. It is highly recommended that this “combined funding” approach be utilized whenever feasible in order to provide the best overall street system for the jurisdiction is 70 or higher, Local and Neighborhood Street Maintenance and Pothole Repairs Subprogram funds in excess of what is needed to maintain street conditions above a PCI of 70 may be utilized as Local Flexibility Subprogram funds.

Eligible Projects/Programs
✓ Street and road maintenance (pavement and pothole repair, drainage improvements, other related improvements including within County Maintenance Districts) including, but not limited to the following:
▪ Planning and environmental analysis.
▪ Conceptual and preliminary engineering.
▪ Design engineering (PS&E).
▪ Right-of-way acquisition, support and relocation.
▪ Utilities relocation.
▪ Construction (rehabilitation, maintenance and/or reconstruction) of streets and roads, unpaved roads, and alleyways.
▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
▪ Consultants selected consistent with a local agency selection process. ▪ Construction contractors selected consistent with a local agency selection process. ▪ Labor, materials, and equipment for day labor.
▪ Public engagement, education programs, marketing.
8 Draft 2022 Measure T Renewal Implementing Guidelines
▪ Applications of new technologies.
✓ Other Requirements including but not limited to the following:
▪ Compliance check.
▪ Fund accumulation and non-compliance requirements.
▪ Claims process/disbursements.
▪ Monitoring/reporting requirements.
▪ Audit process.
✓ Indirect costs (as defined by 2 CFR Part 200) will not be considered an eligible expense and retroactive expenses are ineligible.

Full eligibility will be included in the Authority’s Strategic Plan as described in the Investment Plan. 9 Draft 2022 Measure T Renewal Implementing Guidelines
Subprogram 1B – Community and Neighborhood Streets and Roads Subprogram Overview/Purpose
The Community and Neighborhood Streets and Roads Subprogram is intended to improve each individual cities’ and the County’s local transportation systems by adding travel lanes to relieve or smooth congestion levels, widening bridges, operational improvements, and providing alternative access and safety improvements within augment:
the two (2) incorporated cities and the rural unincorporated areas of Madera County, including local arterial and collector streets and roads. Improving the local or internal street and road system will have long term benefits for future generations of Madera County residents. These improvements will also provide for enhanced alternative mode improvements such as accommodating public transit and providing for Complete Street improvements such as transit, pedestrian, and bike facilities within the right-of-way.

The goal is to improve each individual cities and the County’s local transportation systems. Examples of improvements include, but not limited to the following:
✓ Add additional lanes to existing streets and roads for congestion relief and improved safety. ✓ Improve sidewalks.
✓ Complete Streets (improvements that accommodate autos, bicycles, pedestrians, and transit services). ✓ Traffic control devices to enhance student and public safety. ✓ Separating street traffic from rail traffic (grade separation projects). ✓ Bridge improvements.

The local agencies in Madera County know what the needs are and how best to address those needs.

In addition, this Subprogram will
✓ Existing local, federal, and State funds for local streets and roads. ✓ Any other form of transportation that provides safe routes to schools and places of employment.

Eligible Agencies
Community and Neighborhood Streets and Roads Subprogram proceeds will be allocated to each of the agencies listed below. Each of the cities and the County of Madera will receive an annual allocation of Measure T Renewal funding for the local street and road projects and programs using Community and Neighborhood Streets and Roads Subprogram funds.
✓ City of Chowchilla.
✓ City of Madera.
✓ County of Madera.

Distribution of these funds to each of the eligible agencies is based on population estimates released by the State of California Department of Finance.
10 Draft 2022 Measure T Renewal Implementing Guidelines Performance Indicators
Each agency must determine how to improve their street and road systems considering various performance indicators and measures designed to identify level of service (LOS) deficiencies and safety issues and requirements. The agencies will be required to reflect needed project improvements within a 5-year Capital Improvement Program (updated annually). The 5-year Capital Improvement Programs will be submitted to MCTA as they are updated.

Funding Allocation
The Community and Neighborhood Streets and Roads Subprogram consists of 15% of Measure T Renewal revenues estimated to be $125.9 million during the first 30-years of the Measure. This amount is only 25% of the projected local streets and roads improvements need of $507 million. The Authority will consider bonding of future revenues to accelerate this effort; and will encourage local agencies to consider bonding options. Bonding options by MCTA or the local agencies will comply with PUC 180000, CHAPTER 6. Bonds [180250 – 180264].

Subprogram Disbursement Process/Requirements
✓ Funding Allocation Process:
▪ Allocations made by the Authority to the local agencies will be based on the implementing agency’s percentage share of the total County population as derived by the State Department of Finance.

Eligible Projects
✓ Community and Neighborhood Streets and Roads Subprogram funding can be used on a wide variety of transportation projects and services including, but not limited to the following:
▪ Lane widening.
▪ Bridge Improvements.
▪ Conversion to Higher Capacity Facility.
▪ Gap Project.
▪ Extension Facility.
▪ Railroad Grade Separation Projects.
▪ Operational improvements (traffic signals, shoulder improvements, channelization, round-a-bouts, passing lanes, fiber optics, signal coordination, intersection modifications, streetlights, etc.). ▪ Safety improvements (street, road, highway, rail, other). ✓ Eligible investments would include all recognized project phases including, but not limited to the following:
▪ Planning and environmental analysis.
▪ Conceptual and Preliminary engineering.
▪ Design engineering (PS&E).
▪ Right-of-way acquisition, support and relocation.
▪ Utilities relocation and undergrounding when required by local agency code ▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
▪ Consultants selected consistent with a local agency selection process. ▪ Construction contractors selected consistent with a local agency selection process. ▪ Labor, materials, and equipment for day labor.
11 Draft 2022 Measure T Renewal Implementing Guidelines ✓ Other Requirements including, but not limited to the following:
▪ Compliance check.
▪ Fund accumulation and non-compliance requirements.
▪ Claims process/disbursements.
▪ Monitoring/reporting requirements.
▪ Audit process.

Indirect costs (as defined by 2 CFR Part 200) will not be considered an eligible expense and retroactive expenses are ineligible.

Full eligibility will be included in the Authority’s Strategic Plan as described in the Investment Plan. 12 Draft 2022 Measure T Renewal Implementing Guidelines Subprogram 1C - Flexibility Subprogram
Overview/Purpose
The intent of the Flexibility Subprogram is to recognize:
✓ Not every community in Madera County has the same transportation needs. ✓ Transportation needs can change over time.
✓ Local match funding is almost always a requirement for transportation funding grant programs, and the larger the match, the more competitive grant applications typically are. ✓ The Measure T program cannot possibly predict all the transportation needs within a community over time; agencies need flexibility to adapt to changing needs.

This Flexibility Subprogram is intended to give the three local agencies in Madera County flexibility to respond to each of these situations and more. It is intended to allow each agency to determine how to most effectively spend these transportation dollars. These funds can be used for projects or services that do not fit well within the other Measure T Programs, or they can be used to supplement those programs if the need is greater than the funds those Programs provide.

Implementing Agencies
Flexibility Subprogram proceeds will be allocated to each of the agencies listed below. Each of the cities and the County of Madera will receive an annual allocation of Measure T Renewal funding for the improvement of projects and systems funded using Flexible Subprogram funds.
✓ City of Chowchilla.
✓ City of Madera.
✓ County of Madera.

Funding Allocation Process
Allocations made by the Authority to the local agencies will be based on an implementing agency’s percentage share of the total County population as derived by the State Department of Finance.

Eligible Projects
Flexible Subprogram funding can be used on a wide variety of transportation projects and services including, but not limited to the following:
✓ Pedestrian/trails/bicycle facilities:
▪ Pedestrian/trails/bicycle projects (new facilities or maintenance of existing facilities). ✓ Public transportation/mobility:
▪ On-demand service/microtransit.
▪ ADA/seniors/paratransit.
▪ Vanpool programs.
▪ Rideshare programs.
13 Draft 2022 Measure T Renewal Implementing Guidelines ▪ Bus stop facilities.
✓ Transit Oriented Development (TOD) infrastructure improvements. ✓ EV fleet conversion/infrastructure.
✓ Underground infrastructure to accommodate internet connectivity. ✓ Litter abatement along streets, roads, or highways.
✓ Street maintenance/rehabilitation/expansion:
▪ Eliminating bottlenecks in existing streets caused by inconsistent growth patterns. ▪ Additional lanes in street and road projects.
▪ Rehabilitation/maintenance/reconstruction projects.
▪ Signals and other stop control devices or signage.
▪ Safety improvements; vehicles, bikes, and pedestrians. ▪ Medians.
▪ Street trees and street landscaping.
▪ Sidewalks and sidewalk repairs.
▪ Street lighting.
▪ Bridges (car and pedestrian).
▪ Alleys (new and maintenance and repair of existing alleys). ✓
✓
✓
✓
✓
✓
▪ Street striping including centerlines, fog lines, crosswalks, and bike lanes. ▪ Intelligent Transportation Systems (ITS) elements or projects.

ADA Compliance:
▪ Curb cuts, ramps, and striping to remove barriers.
▪ Other improvements necessary to meet transportation ADA standards and requirements. ▪ Other special transportation services.

Supplement other Measure Program Projects.

Grade separations.

Other transportation-related improvements/projects (street sweepers, detour equipment, etc.).

Eligible investments would include all recognized project phases including, but not limited to the following:
▪ Planning and environmental analysis.
▪ Conceptual and preliminary engineering.
▪ Design engineering (PS&E).
▪ Right-of-way acquisition, support and relocation.
▪ Utilities relocation.
▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
▪ Consultants selected consistent with a local agency selection process. ▪ Construction contractors selected consistent with a local agency selection process. ▪ Labor, materials, and equipment for day labor.

Other requirements including, but not limited to the following:
▪ Compliance check.
▪ Fund accumulation and non-compliance requirements.
▪ Claims process/disbursements.
▪ Monitoring/reporting requirements.
▪ Audit process.

Indirect costs (as defined by 2 CFR Part 200) will not be considered an eligible expense and retroactive expenses are ineligible.
14 sides of the street, road, or highway for use by pedestrians. Facilities built and maintained by the State of California and projects, which are either for routine maintenance or traffic safety purposes, are exempt from this requirement. Expressways constructed in an urban area can meet this requirement by including a sidewalk, paths, walkways, or equivalent facility on one side of the roadway. While facilities built on the State Highway system are exempt, inclusion of pedestrian facilities on State Highways is highly encouraged if they can be accommodated in a safe manner. The State of California will be the final decision maker on State Highway projects.

New Bicycle Facilities: Every highway, expressway, super-arterial, arterial or collector within the County constructed or reconstructed in whole or in part with Measure T funds shall strive to include accommodations for bicycle travel either by a shared roadway or by bike lane if the route is designated in an approved Active Transportation Plan. A shared roadway includes a paved shoulder or a wide outside lane. On a city or county street, road or highway, or upon a State highway that is classified as freeway or urban area expressway and not already expressly closed by order, ordinance or resolution to bicycle or pedestrian use under Section 21960 of the California Vehicle Code, the accommodation shall be by paved shoulder or Class I separated bicycle path and appropriate Manual on Uniform Traffic Control Devices (MUTCD) signing and striping.

Similarly, in the future, and consistent with the provisions of Section 888 of the Streets and Highway Code, Caltrans shall not sever or destroy an existing or proposed major bicycle route included in an adopted bicycle Draft 2022 Measure T Renewal Implementing Guidelines
Full eligibility will be included in the Authority’s Strategic Plan described in the Investment Plan.

Other Requirements
✓ New Pedestrian Facilities: Every highway, expressway, super-arterial, arterial or collector (exempting freeway) within the urbanized areas throughout the County that is constructed or reconstructed in whole or in part with Measure T funds shall strive to include sidewalks, paths, walkways, or equivalent facilities on both ✓
plan unless it provides a reasonable, safe, and convenient alternate route or such a route exists. Identical provisions also apply to all local agencies within the County. While not mandatory, but where circumstances require the closure of an existing bike facility, the intent is to provide an alternate bicycle route within ¼ mile or less of the severed route. While facilities built on the State Highway system are exempt, inclusion of bicycle facilities on State Highways is highly encouraged if they can be accommodated in a safe manner. The State of California will be the final decision maker on State Highway projects. ✓ Maintained Pedestrian or Bicycle Facilities: Any maintenance to a street, road, or highway funded in whole or in part by Measure T funds shall, to the extent possible, maintain the existing level of pedestrian and bicycle access, facilities and safety features along and across the street, road, or highway.

Performance Indicators/Objectives
Performance criteria/objectives and performance measures will be developed as specified in each of the other Programs included in the Guidelines.
15 system or the regionally significant roadway system and are in or directly benefitting more than one jurisdiction or area of the County.

Due to the scale and scope of projects in this Program, the funding support from Measure T for this program is largely intended to act as a funding match for State and Federal program funding opportunities. 25% of the Measure T funds are allocated to Major Routes, Access and Safety Improvements Program projects and/or programs. These projects may also be supplemented by a local agency’s Flexibility Subprogram funding allocation since Flexibility Subprogram funding can be applied to any transportation-related program or improvement project.

Major Routes, Access and Safety Improvements Program projects must be listed in the relevant Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), which is updated every four years and amended as needed and adopted by the MCTC Policy Board. The projects within the RTP/SCS are selected through a process that evaluates safety, performance measures, equity, health, and cost effectiveness. The RTP/SCS addresses transportation needs and projects over a 25-year period.

This program identifies priority regional street and highway improvement projects to be implemented within the Draft 2022 Measure T Renewal Implementing Guidelines
Program 2 - Major Routes, Access and Safety Improvements Program Overview/Purpose
The Major Routes, Access and Safety Improvements Program is intended to provide funding to transportation improvement projects and/or programs on facilities or corridors of regional significance. These projects support the movement of goods, services, and people in Madera County. These projects are typically on the State Highway first 15 to 20 years or Phase 1 of the Measure Renewal. The projects may be funded with Measure, State Transportation Improvement Program (STIP), other State and federal funds, and/or other local transportation funding.

The investment objectives are to:
✓ Provide additional funds to make up anticipated shortfalls to meet regional street and highway improvement needs.
✓ Leverage discretionary State and federal funding from all available sources. ✓ Accelerate delivery of street and highway projects that may otherwise be delayed because of other funding shortages.

Eligible Agencies
Major Routes, Access and Safety Improvements Program proceeds may be allocated by the Authority to implementing agencies in accordance with an executed agreement between the Authority and the implementing agency, which has agreed to plan for, design, and construct a Phase 1 project. If the Authority decides that it will deliver a Major Routes, Access and Safety Improvements Program Candidate Phase 1 Project, the Authority must identify such in the Annual Work Program and in the Transportation Improvement Program (TIP). 16 Draft 2022 Measure T Renewal Implementing Guidelines Eligible Projects / Funding Allocation
Eligible projects for this Program include major regional street, road and highway improvements as listed in the 2022 RTP/SCS and to be included in future updates of the region’s long-range transportation plan. The scope of these projects includes, but not limited to the following:
✓ Bridge improvements.
✓ Conversion to higher capacity facility.
✓ Gap projects.
✓ Lane widening.
✓ Extension facility.
✓ Railroad grade separation projects.
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
▪ Planning and environmental analysis.
▪ Conceptual and Preliminary engineering.
▪ Design engineering (PS&E).
✓
✓
Operational improvements (traffic signals, shoulder improvements, channelization, round-a-bouts, passing lanes, fiber optics, signal coordination, intersection modifications, streetlights, etc.).

Interchange and interchange modification projects.

Safety improvements (street, road, highway, rail, other).

Smart corridors.

Freeway service patrol.

Public engagement, education programs, marketing.

Intelligent Transportation System (ITS) improvements.

New technology applications.

Bonding costs, if applicable.

Eligible investments would include all recognized Subprogram project phases including:
▪ Right-of-way acquisition, support and relocation.
▪ Utilities relocation and undergrounding.
▪ Construction of any transportation-related project including alleys and unpaved road. ▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
▪ Consultants selected consistent with a local agency selection process. ▪ Construction contractors selected consistent with a local agency selection process. ▪ Labor, materials, and equipment for day labor.

Necessary Authority oversight costs (MCTA/MCTC staff or consultant services to manage the delivery of Regional Highways, Streets and Roads Program projects financed using Measure funds).

Other Requirements including:
▪ Compliance check.
▪ Fund accumulation and non-compliance requirements.
▪ Claims process/disbursements.
▪ Monitoring/reporting requirements.
▪ Audit process.

Indirect costs (as defined by 2 CFR Part 200) will not be considered an eligible expense and retroactive expenses are ineligible.
17 Draft 2022 Measure T Renewal Implementing Guidelines During the first 15- to 20-years of the Measure Renewal, Phase 1 Candidate Projects (Phase 1) may be implemented by the local jurisdictions in coordination with the Authority and Caltrans (where applicable). Phase 1 projects to be implemented within the first 15 to 20 years of the Measure Renewal are included in Table 4 and graphically displayed in Figures 2 through 4 in the Measure T Renewal Investment Plan. The Phase 1 list of projects or future project phases will be delivered considering funding availability and project readiness. The table will be revised and updated during preparation of the biennial Measure T Renewal Strategic Plan (if needed). These projects will be funded using:
✓ Measure funding (approximately $102.5 million).
✓ State funding from the State Transportation Improvement Program (STIP), SHOPP and other State, federal and local funding including developer fees expected over the 15-year period.

These funding sources together result in more than $201 million available for Phase 1 highway, street, and road improvement projects throughout the County. Additional projects are included in the RTP/SCS list of financially constrained projects. Additional projects will be considered for funding once Phase 1 projects have been programmed or implemented. During preparation of the biennial Strategic Plan updates, the Authority and MCTC will develop a detailed improvement program that specifies the timing and delivery of projects, or funding order considering project cost benefit, project readiness, funding availability, etc. A description of funding commitments and implementing guidelines for the Major Routes, Access and Safety Improvements Program are provided in the Implementing Guidelines.

The Authority will conduct biennial Major Routes, Access and Safety Improvements Program reviews and updates (if needed), the purpose of which will be to ascertain project delivery status, as well as validity of funding availability. Adjustments to delivery schedules and funding contributions may be necessary for these updates.

Beginning no later than 2041, the Authority will conduct a comprehensive public engagement process to help guide the effort to establish the list of projects to be funded during the second half of the 30-year period. No later than 2042, the Authority will adopt a list of projects to be funded during the second 15-year period. That same process will continue for each future 15-year period.

The Authority may consider bonding of future revenues if project needs and deliverability exceed cash flow.

Disbursement Process/Requirements
Up to 25% of the Measure T funds are allocated to Major Routes, Access and Safety Improvements Program projects and/or programs. These projects may also be supplemented by a local agency’s Flexibility Subprogram funding allocation since Flexible Subprogram funding can be applied to any transportation-related program or improvement project.
18 Draft 2022 Measure T Renewal Implementing Guidelines Allocations made by the Authority to implementing agencies will be based on the approved Phase 1 list of projects updated every fifteen (15) years beginning in Year fourteen (14) of the Measure T Renewal update or revision cycle.

The MCTA has agreed that the detailed scoping of eligible projects and/or programs under this Program will occur at the local level by the local agencies or Caltrans. Approval of a Capital Improvement Program (CIP) listing of eligible projects and/or programs, or an Annual Expenditure Plan (AEP), an Annual Work Program (AWP) or a Resolution approving an eligible project or list of projects and/or programs will occur at publicly-noticed meetings of each local agency (City Councils and the Board of Supervisors). Each local agency will strive to post the public notices and project information on their agency’s website.

Performance Indicators
Each agency must determine how to improve their street and road systems considering various performance indicators and measures designed to identify level of service (LOS) deficiencies and safety issues and requirements. The agencies will be required to reflect needed project improvements within a five-year Capital Improvement Program (updated annually). The 5-year Capital Improvement Programs (CIPs) will be submitted to MCTA as they are updated.

To ensure that Measure T funds are allocated appropriately and provide “measurable” outcomes, funding for a project may be deleted from the Phase 1 list of projects, if during an Implementation Plan update [which will occur every fifteen (15) years beginning in the fourteenth (14th) year of the cycle or sooner, if necessary], a detailed evaluation of the feasibility and likelihood of implementing a proposed project/program is not imminent, or if construction is not imminent within 15-years after the Measure passes. The funds would then be available for other projects reflected in the current RTP/SCS and to be identified during the Measure T Investment Plan update process.

Other Requirements
✓ Claims Process/Disbursements
All allocations of Measure T Major Routes, Access and Safety Improvements Program funds by the Authority to implementing agencies must be in accordance with an executed agreement between the Authority and the implementing agency, which has agreed to plan for, design, and construct a Phase 1 project. If the Authority decides that it will deliver a Major Routes, Access and Safety Improvements Program project, the Authority must identify such in the Annual Work Program and in the Transportation Improvement Program (TIP). ✓ Monitoring/Reporting Requirements
Local agencies, Caltrans or the Authority claiming Measure T Major Routes, Access and Safety Improvements Program funds will be required to submit annual reports regarding the expenditure of Program funds for Phase 1 or future project phases during preparation of the Authority’s Annual Work Program (AWP). It will be necessary for the Authority to identify and account for Measure T expenditures and to identify how well Measure T funds have “leveraged” other funds for Measure transportation projects and/or programs.

In addition, the implementing agency will provide signage at construction sites for projects funded partially or wholly by Measure T sales tax revenue so that the Madera County Taxpayers are informed as to how funds are being used. The signage shall be in conformance with specifications approved by and on file with the Authority.
19 Draft 2022 Measure T Renewal Implementing Guidelines Major Routes, Access and Safety Improvements Program funds utilized to supplement projects or programs funded by one of the other Measure T programs will follow the reporting requirements of those programs. ✓ Audit Process
Local agency, Caltrans or Authority/MCTC expenditures under this program will be audited in accordance with requirements set forth in Public Utilities Code Section 180000 et seq. Funds determined by an audit not to have been expended as provided for in an implementing agency’s claim for Measure T Major Routes, Access ✓
and Safety Improvements Program funds shall be repaid in full plus interest that would have been accrued.

Incorporate Complete Street Components
Implementing agencies recognize the need for complete streets and will accommodate elements that create a Complete Street wherever it is feasible within the scope of projects in the Major Routes, Access and Safety Improvements Program. A Complete Street is a transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users including pedestrians, bicycles, transit vehicles, trucks, and motorists.

Complete Street components should adhere to established State, regional, or local guidelines as appropriate for an individual project unless a clear exception is documented and approved in the project development process.

The MCTC Complete Streets Policy published in 2018 provides a key framework and provides clear directives on project prioritization for the Madera County region while giving local jurisdictions flexibility in the design of specific programs or projects. The MCTC Complete Streets Policy complements the California Complete Streets Act of 2008, which requires the adoption of Complete Streets policies in the circulation elements of General Plans. Madera County has adopted the policy.
20 Draft 2022 Measure T Renewal Implementing Guidelines Program 3 – Public Transit Program
Overview/Purpose
The goal of this program is to provide effective, accessible public transit services that are affordable and offer a seamless travel experience for Madera residents. This program will expand or enhance mobility options for seniors, disabled persons, and other transit dependent populations and will offer alternatives that reduce singleoccupancy vehicle trips and greenhouse gas (GHG) emissions and contribute to improved air quality.

Four percent (4%) of Measure T funding is projected to fund improvements to the existing and planned public transit systems in the urban areas and rural areas of Madera County. The Measure T allocation to this program will allow local agencies to be well-positioned to leverage and maximize State and federal funding.

Implementing Agencies
✓ Public Transit Program proceeds will be allocated to the following agencies:
▪ City of Chowchilla.
▪ City of Madera.
▪ Madera County.

MCTA may periodically prepare or update Transit Plans or other related regional documents. Such costs would come off the top of the annual program funding estimate.

Each agency will receive an annual allocation of Measure T funding for public transit service improvements. The City of Chowchilla operates Chowchilla Area Transit Express (CATX), a demand-response service primarily within its city limits. The City of Madera operates Madera Metro fixed-route services and Madera Dial-A-Ride primarily serving the Madera Urbanized Area. Madera County operates Madera County Connection (MCC) inter-community fixed-route service and demand-response services that primarily serve the Chowchilla/Fairmead, Madera Urbanized Area, Eastern Madera County, and other unincorporated areas of Madera County. Performance measures will be used to determine if Public Transit Program funds are effective at reducing vehicle trips and vehicle miles traveled (VMT).

Funding Allocation
Of the total funds available, not more than 4% of Measure T funds will be allocated to the Public Transit Program for public transit system services, programs, and/or projects.

Funds will be allocated annually based on an implementing agency’s percentage share of the total County population as derived by the State Department of Finance.

Proposed projects must be included in an agency’s Capital Improvement Program (CIP) or Annual Expenditure Plan (AEP), Short-Range Transit Plan, Regional Transportation Plan, Master Plan, or through a resolution approving an eligible project or list of projects and/or programs at a publicly-noticed meeting of each local agency (City Councils and the Board of Supervisors). Each local agency also will post the public notices and project information on their agency’s website.
21 Draft 2022 Measure T Renewal Implementing Guidelines Eligible Projects
Funds are to be expended in accordance with the applicable provisions of the Investment Plan and the Public Utilities Code Section 180000 et seq.

Funds in this program may only be allocated to a public transit-related project or program. Eligible projects and/or programs may include urban and rural fixed-route and demand-response operating needs and capital improvements for the general public, seniors, and disabled persons. Transit agencies will use the funds to address diverse operating and capital needs, including but not limited to the following:
✓ Core operations and capital improvements:
▪ Route and demand-response improvements.
▪ Evening and weekend service.
▪ Cost-effective solutions to improve mobility in unserved or underserved areas. ▪ Specialized transportation needs for seniors and disabled persons. ▪ Safer access to public transit services.
▪ Seamless fare media systems.
▪ Transit fare subsidies (i.e., senior/disabled scrip program). ▪
▪
▪ Bus stop and signage enhancements.
▪ Bus shelters and related amenities.
▪ Bus turnouts.
▪ Multi-modal transportation services and facilities.
▪ Infrastructure improvements and development.
✓
▪ Transit signal priority.

Fare payment options (i.e., vouchers for taxis or transportation provided by family/friends for those living in remote rural locations where it may not be financially feasible to provide regular bus service).

Fleet improvements, replacements/expansions, conversion to clean technologies. ▪ Other projects related to the delivery of public transit services or programs. ▪ Transit safety enhancements.
▪ Transit support facilities.
▪ Regional planning, studies, and grant writing (MCTA/MCTC staff or consultant services). ▪ Local agency planning, studies, and grant writing.
▪ Public engagement, education programs, marketing.

New/innovative public transit services/systems:
▪ Service optimization with transportation network companies (i.e., Uber; Lyft). ▪ Autonomous shuttles/vehicles.
▪ First/last-mile connections.
▪ Microtransit - flexible routing and scheduling.
▪ Shared "rides."
▪ Shared “vehicle” rentals.
▪ Dedicated bus lanes.
✓ Large transit and multi-modal projects:
▪ Bus rapid transit.
▪ Light rail transit.
▪ Amtrak access facilities (i.e., pedestrian; bike, etc.). ▪ Multi-modal mobility hubs.
22 Draft 2022 Measure T Renewal Implementing Guidelines ▪ Other new technology applications.
✓ Eligible investments (i.e., all recognized project phases):
▪ Planning and environmental analysis.
▪ Conceptual, preliminary and design engineering (PS&E). ▪ Right-of-way acquisition, support, and relocation.
▪ Utilities (including relocation).
▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
✓ Other eligible expenditures:
▪ Claims process/disbursements.
▪ Monitoring/reporting requirements.
▪ Audit process.

Indirect costs (as defined by 2 CFR Part 200) and retroactive costs will not be considered eligible expenses.

Full eligibility will be included in the Authority’s Strategic Plan described in the Investment Plan.

Performance Indicators
Eligible projects will be evaluated based on performance measures noted below to ensure that Measure T funds are allocated to effective programs that provide “measurable” results in reducing single-occupancy vehicle use.

California law requires that a performance audit of transit operators be conducted every three (3) years to evaluate the efficiency and effectiveness of their operations and activities. While many performance measures may be used to evaluate transit performance, five (5) performance measures prescribed by California law may be used as metrics for Public Transit Program services and projects, as follows:

1. Operating Cost per Passenger.

2. Operating Cost per Vehicle Service Hour.

3. Passengers per Vehicle Service Hour.

4. Passengers per Vehicle Service Mile.

5. Vehicle Service Hours per Employee.

The use of transit performance measures to evaluate urban and rural transit operations must consider each agency’s unique operating environment, geographic service area characteristics, and demographics. Less densely populated rural cities and unincorporated communities, for example, typically require transporting riders longer distances compared to more densely populated urban areas. As a result, operating costs per passenger and per hour may be significantly higher for rural versus urban operators.

Performance measures will be an essential tool for evaluating annual performance and observing performance trends of diverse urban and rural transit operations and projects. In addition, this evaluation will play an integral role in refining performance measures and determining the effectiveness of the Public Transit Program funded by Measure T.
23 Draft 2022 Measure T Renewal Implementing Guidelines Program 4 – Safe Routes to School and Pedestrian and Bike Safety Program Overview/Purpose
The Safe Routes to School and Pedestrian and Bike Program aims to provide additional funding for bike, pedestrian, and trail facilities and services and safe routes to schools that will increase safety, which will reduce automobile trips and vehicle miles traveled, thereby improving air quality, reducing greenhouse gas emissions, and improving health. Improvements to the existing and planned pedestrian, trail, and bicycle systems have gained prominence around the State and within Madera County. As a result, there are significant opportunities for funding these types of projects using State and federal funds. The Measure T allocation to this Program will provide additional opportunities for the local agencies to leverage State and federal funding.

Approximately 4% of Measure T Renewal funding is provided to fund improvements to the existing and planned bike, pedestrian, and trail systems.

Eligible Agencies
Safe Routes to School and Pedestrian and Bike Program proceeds will be allocated to each of the following agencies. Each of the cities and the County of Madera will receive an annual allocation of Measure T Renewal funding to improve Safe Routes to School and Pedestrian and Bike Program projects and systems. In addition, MCTA and MCTC may receive funding to prepare the RTP/SCS and develop and apply performance criteria to determine if the Measure T funding effectively reduces vehicle trips and vehicle miles traveled (VMT). ✓ City of Chowchilla.
✓ City of Madera.
✓ County of Madera.

MCTA may periodically prepare or update Active Transportation Plans (ATPs) or other related regional documents.

Such costs would come off the top of the annual program funding estimate.

Funding Allocation
Not more than 4% of available Measure T funds will be allocated to the Safe Routes to School and Pedestrian and Bike Program for bicycle, pedestrian, and trail projects. Allocations will be made annually based on population as derived by the State Department of Finance.
✓ Any allocations made to the Authority and MCTC to develop performance objectives will be paid to the two (2) agencies based on actual costs of staff or consultant time and expenses. ✓ Any allocations to MCTC to prepare or update the Madera Regional Active Transportation Plan will be paid to MCTC based on actual costs of staff or consultant time and expenses. ✓ Inclusion of projects in an approved budget or related program. ✓ Active Transportation projects shall be included in a local agency Capital Improvement Program (CIP) or Annual Expenditure Plan (AEP), or Annual Budget, or by a resolution approving an eligible project or list of projects and/or programs at a public hearing of each local agency. 24 Draft 2022 Measure T Renewal Implementing Guidelines ✓ The Authority and MCTC shall include the development of performance measures or criteria in its annual budgets or Overall Work Program (OWP).
✓ MCTC shall include the development or Update of the Madera Regional Active Transportation Plan in its annual budget or Overall Work Program (OWP).

Active Transportation Plan Requirements
Strategic
By January 1, 2030, all jurisdictions within Madera County will have updated and/or adopted an Active Transportation Plan for Trail, Bicycle, and Pedestrian Facilities that promotes connectivity and Complete Streets within all of Madera County and its urban areas. Measure T Renewal funds may be used, but not limited to the following activities:
✓ Development or update of a local agency’s Active Transportation Plan. ✓ Development or update of the Madera Regional Active Transportation Plan.

The Active Transportation Plan or Madera Regional Active Transportation Plan will be the guiding documents for upgrade and/or installation of such facilities.

Should any jurisdiction fail to meet this requirement, the allocated funds for the Active Transportation facilities shall be withheld by the Authority until the jurisdiction complies.

Earmark Thresholds
Jurisdictions with a population of less than 25,000 are exempt from the allocated funds for Active Transportation Program. These funds revert to the Flexibility Subprogram upon request from the agency. Specifics regarding thresholds will be included in the Plan.

Eligible Projects
The following transportation projects (but not limited to) are eligible for Active Transportation funding:
✓ Active Transportation Plans and Studies (local agency staff or consultant services). ✓ Regional Active Transportation Plan (MCTC/MCTA staff or consultant services). ✓ Bikeway, trails, and path projects.
✓ Pedestrian facilities (sidewalks, other).
✓ Projects that enhance Safe Routes to Schools.
✓ Safety projects.
✓ Protected facilities.
✓ Traffic control devices.
✓ Initial installation of the lighting for bike/ped facilities. ✓ Signage.
✓ Shoulder improvements.
✓ Curb ramps, accessible pedestrian signals (APS), other related improvements. ✓ Public engagement, education programs, marketing.
✓ New technology applications.
✓ Development and application of performance measures or criteria by the MCTA and MCTC. 25 Draft 2022 Measure T Renewal Implementing Guidelines ✓ Eligible investments would include all recognized project phases including:
▪ Planning and environmental analysis.
▪ Conceptual and preliminary engineering.
▪ Design engineering (PS&E).
▪ Right-of-way acquisition, support and relocation.
▪ Utilities relocation.
▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
▪ Consultants selected consistent with a local agency selection process.

Complete Street features. A Complete Street is defined as a transportation facility that is planned, designed, constructed, operated, and maintained to provide comfortable and convenient mobility, and improve accessibility and connectivity to essential community destinations for all users, regardless of whether they are travelling as pedestrians, bicyclists, public transportation riders, or drivers. ▪ Construction contractors selected consistent with a local agency selection process. ▪ Labor, materials, and equipment for day labor.
✓ Other Requirements:
▪ Compliance check.
▪ Fund accumulation and non-compliance requirements.
▪ Claims process/disbursements.
▪ Monitoring/reporting requirements.
▪ Audit process.

Indirect costs (as defined by 2 CFR Part 200) and retroactive costs will not be considered eligible expenses.

Full eligibility will be included in the Authority’s Strategic Plan described in the Investment Plan.

Allocations for Active Transportation Facilities
Measure T funds may be used for new construction, improvements to and maintenance of Safe Routes to School and Pedestrian and Bike Program facilities, and for updates of the Active Transportation Plans.

Class I, II, III, and IV Definitions
Refer to Caltrans Highway Design Manual (HDM) Chapter 1000 for definitions and design and construction guidance of the 2015 California State Parks Accessibility Guidelines, or similar guidance documents. The link is provided below.
https://www.parks.ca.gov/pages/1008/files/2015_california_state_parks_accessibility_guidelines.pdf Requirements Applying to All Facilities Utilizing Any Measure T Program Funds All streets and roads constructed, improved, or maintained in whole or in part with Measure T funds may consider 26 Draft 2022 Measure T Renewal Implementing Guidelines Maintained Pedestrian or Bicycle Facilities
Any maintenance to a street, road, or highway funded in whole or in part by Measure T funds are encouraged to maintain the existing level of pedestrian and bicycle access, facilities and safety features, along and across the street, road, or highway.

Flexibility if Needs Are Met
Every five (5) years the Authority will review the status of all jurisdictions’ Active Transportation Plans.

If the Authority determines that a jurisdiction’s Active Transportation Plan is less than five-years old when last adopted, and the Active Transportation Plan has been completed or updated at each of these five-year marks, the earmark or allocation requirements are suspended until the next evaluation and funding will revert to the Flexible Subprogram of the local jurisdiction.
✓ “On-Going Maintenance” is defined as including:
▪ Tree and shrub trimming, tree stake retying, replacement, or removal. ▪ Fertilizing and weed control chemicals and their application. ▪ Weed removal.
▪ Potholes, breaks in the asphalt surface, or tree root uplifting. ▪ Irrigation system repair and upkeep (repair breaks, missing heads). ▪ Repair or reset timers.
▪ Replace or repair stolen or damaged wires.
▪ Litter removal.
▪ Replace burned out light bulbs.
▪ Restriping any median lines.
▪ Paying for the cost of water or electricity for Active Transportation features and amenities only such as trail lighting, drinking fountains, etc.
▪ Maintenance at adjacent trail heads or parks.
✓ “On-Going Maintenance” does not include:
▪ Resurfacing of asphalt, except for spot repairs such as a broken water line. ▪ Installing or replacing signing.
▪ Paying for the cost of water or electricity for street sweeping or street lighting.

Performance Indicators
Performance indicators include but are not limited to the following:
 Miles of missing “path of travel” completed.
 Miles of safe routes to schools completed.
 Miles of new bike lanes, paths, or trails.
 Miles of trail or bike lanes maintained.
 Miles of new bike lanes included on new road projects.  Timely use of funds.
 Cost per mile.
 Matching funds obtained.
 Number of users on the facilities.
27 Draft 2022 Measure T Renewal Implementing Guidelines Program 6 – Clean Air and New Technologies Program
Overview/Purpose
The Clean Air and New Technologies Program is intended to provide funding to transportation improvement projects and/or programs able to foster or utilize new and emerging transportation technologies. These projects include, but are not limited to, technological advances in public systems, safety features, fuel efficiencies and alternatives, intelligent transportation system (ITS) applications, information dissemination, and projects that facilitate non-single-occupancy-vehicle travel and encourage sustainable land use development. In addition, in order to preserve the transportation investments made by the voters in Madera County, and maintain a livable and enjoyable living environment, the Measure also provides funding to encourage local governments/Caltrans to remove litters from the roadways.

Due to the evolving State and federal funding climate related to new transportation technologies, projects in this program are expected to be supported by Measure T funding as matching funds to leverage access to these new and emerging State and federal program funding opportunities.

Providing a separate program for clean transportation and new technologies in no way implies these are the only funds within Measure T dedicated to these purposes. In fact, each of the previous five programs all contain elements or provisions to improve air quality and reduce GHG emissions. This program will provide funds over and above those contained within those five programs.

Eligible Agencies
The agencies listed below are eligible for Program funding. ✓ City of Chowchilla.
✓ City of Madera.
✓ County of Madera.

MCTA may periodically prepare or update Regional Zero-Emission Vehicle Readiness and Implementation Plan or other related regional documents. Such costs would come off the top of the annual program funding estimate.

Funding Allocation
Funding will be allocated annually to each of the eligible agencies based on population as derived by the State Department of Finance.

Disbursement Process/Requirements
No more than 3% of the Measure T funds are allocated to the Clean Air and New Technologies Program projects and/or programs. These projects may also be supplemented by a local agency’s Flexibility Subprogram funding allocation since Flexible Subprogram funding can be applied to any transportation-related program or improvement project. The allocation is based on the annual population of Madera County’s three jurisdictions as derived by the State Department of Finance.
28 Draft 2022 Measure T Renewal Implementing Guidelines Eligible Projects
Eligible projects for this program include but are not limited to, the following:
✓ Incentives to form and join carpools.
✓ Incentives to form and join vanpools.
✓ Incentives to form and join agricultural worker vanpools/CalVans. ✓ Incentives to encourage telecommuting.
✓ TOD incentive grants.
✓ Charging stations, hydrogen fueling, CNG, etc.
✓ Litter abatement matching funds.
✓ Public engagement, education programs, marketing.
✓ Clean vehicle power support facilities.
✓ Microgrid/solar EV battery charging.
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
▪ Planning and environmental analysis.

Micro mobility hubs (are designed to provide and identify a range of connected travel choices).

Innovations in micro mobility (bicycles, e-bikes, electric scooters, electric skateboards, shared bicycles, and electric pedal assisted bicycles).

Increased opportunities for telecommuting.

Future technology improvements.

Broadband infrastructure for telecommuting and education facility purposes.

Marketing, public engagement, & education activities.

Regional Zero-Emission Vehicle Readiness and Implementation Plan.

Local agency Zero-Emission Vehicle Readiness and Implementation Plans.

Other new technology applications.

Other clean transportation applications.

Eligible investments would include all recognized project phases including:
▪ Conceptual and preliminary engineering.
▪ Design engineering (PS&E).
▪ Right-of-way acquisition, support and relocation.
▪ Utilities relocation.
▪ Construction of any transportation-related project including alleys and unpaved road. ▪ Inspection of construction engineering.
▪ Direct staff time (salary and benefits).
▪ Consultants selected consistent with a local agency selection process. ▪ Construction contractors selected consistent with a local agency selection process. ▪ Labor, materials, and equipment for day labor.

Indirect costs (as defined by 2 CFR Part 200) and retroactive costs will not be considered eligible expenses.

Full eligibility will be included in the Authority’s Strategic Plan described in the Investment Plan.

Performance Indicators
Performance indicators vary widely for the eligible projects listed in this Program. The primary indicators may include, but are not limited to the following:
29 Draft 2022 Measure T Renewal Implementing Guidelines ✓ Reduced vehicle miles traveled (VMT).
✓ VMT per capita.
✓ Reduced GHG emissions.
✓ Average vehicle occupancy.
✓ Transit accessibility.
✓ Bicycle and pedestrian mode share.
✓ Carbon intensity.
✓ Mixed land uses.
✓ Land consumption.
30 Draft 2022 Measure T Renewal Implementing Guidelines Citizens’ Oversight Committee
Committee Purpose
To inform the public and to ensure that the Transportation Measure (Measure) funding program revenues and expenditures are spent as promised to the public.

Administrative Issues
✓ Committee Formation
▪
when bonding is approved by the Authority.
▪
▪ Meetings will commence when Measure revenues are
Investment Plan updates.
✓ Selection and Duties of Committee Chair and Vice Chair ▪
year term.
▪
▪
Chair.
✓ Committee Meetings
▪
needed by the Committee.
▪
The Committee will be formed within six (6) months upon collection of Measure T Renewal funding or The Citizens’ Oversight Committee (Committee) shall not be amended out of the Investment Plan. recommended for expenditure, including
The Committee shall select a Chair and Vice Chair from the members, each of whom shall serve a one (1) The duties of the Chair will be to call meetings, set agendas, and preside over meetings.

The duties of the Vice Chair will be to perform the same duties described above in the absence of the The Committee will hold at least one (1) formal meeting annually, with additional meetings scheduled as All Committee meetings must be held in compliance with the Ralph M. Brown Act. ▪ All meetings will be conducted per “Robert’s Rules of Order.” ✓ Subcommittee Requirements
▪ Subcommittees: The Committee may elect to form subcommittees to perform specific parts of its purpose.
▪ All subcommittees shall have an odd number of members.

Committee Membership and Quorum
✓ Membership
The Committee shall be composed of seven (7) members including:
▪ Two (2) at-large public members.
▪ Five (5) representatives; one (1) from each of the Madera County Supervisorial Districts. ✓ Quorum
▪ A quorum will be no less than four (4) members of the Committee. ▪ An action item of the Committee may be approved by a simple majority of those present, if the number exceeds the quorum requirement of four (4).
31 Draft 2022 Measure T Renewal Implementing Guidelines Membership Selection
✓ Selection Committee
▪ Committee members will be selected by the Madera County Transportation Authority. ✓ Recruitment Process
▪ Each year as terms of various members expire or as vacancies occur, annual postings of membership openings will be noticed sixty (60) days in advance of the application process pursuant to Public Utilities Code Section 99238.
▪ Potential members must submit an application to the MCTA. ▪
to the MCTA Board of Directors for approval.
✓ Term of Membership
▪
(12) years.
▪
two (2) year term.
▪
by the MCTA Board of Directors.
▪
▪ Proxy voting will not be permitted.
▪
✓ Eligibility
The MCTA staff will screen all applications and recommend candidates for membership on the Committee Terms of membership will be for four (4) years. No member in good standing may serve more than twelve To maintain Committee member consistency, during the first four (4) years of the Committee, terms will be staggered with three (3) of the members to serve a four-year term, four (4) of the members to serve a Members who are not in attendance for two (2) consecutive meetings or are not present at 50% of the Committee meetings for over a twelve (12)-month period may be replaced with a new member selected If a member position on the Committee becomes vacant, the MCTA Board of Directors will fill the vacant position within ninety (90) days of the date when the position became vacant or as soon as possible.

Members will receive compensation in the amount of $50 for each meeting attended. ▪ U.S. citizen 18 years of age or older who resides in Madera County. ▪ Not an elected official at any level of government.
▪ Not a public employee at any State, County, or local City agency. ▪ Must submit an annual statement of financial disclosure consistent with Fair Political Practices Commission (FPPC) rules and regulations and filed with the Authority.

Staffing
✓ Authority will staff the Committee and provide technical and administrative assistance to support and publicize the Committee’s activities, with the staff assignment subject to approval of the Committee. ✓ Authority services and any necessary outside services will be paid using the Madera County Transportation Authority’s Measure Administration Program revenues.
✓ Expert staff will be requested to provide information and make presentations to the Committee, as needed. ✓ The cities and County of Madera shall each provide to the Citizens’ Oversight Committee, on an annual basis, and in a timely fashion, at least two (2) weeks prior to the meeting of the Citizens’ Oversight Committee, a specific report on the local jurisdiction’s budget for Measure funds and financial report on those funds. ✓ The precise format of the report may be based on report formats for other jurisdictional monitoring but must be separate from the comprehensive agency budgets and general and enterprise fund financial reports of the cities and the County of Madera.
33 Draft 2022 Measure T Renewal Implementing Guidelines Responsibilities
The Committee may receive, review, and recommend any action or revision to plans, programs, audits, or projects that is within the scope of its purpose stated above. Specific responsibilities include:
✓ Receive, review, inspect, and recommend action on independent financial and performance audits related to the Measure.
✓ Receive, review, and recommend action on other periodic reports, studies, and plans from responsible ✓
✓
✓
agencies. Such reports, studies, and plans must be directly related to Measure programs, revenues, or expenditures.

Review and comment upon Measure expenditures to ensure that they are consistent with the Investment Plan.

Annually review how sales tax receipts are spent and publicize the results.

Present Committee recommendations, findings, and requests to the public and the Authority in a formal annual report.
34

Chowchilla City CouncilJuly 12, 2022

Chowchilla City Council
July 12, 2022