01 MINUTES
o0 City Council Meeting
a City Council Chamber, Chowchilla City Hall
R TO Tl 130 S. Second Street, Chowchilla, CA 93610
80gp Tuesday, August 9, 2022
e'9Oa R I Closed Session: 6: 00 p. m. - Open Session: 7: 00 p. m.
CALL TO ORDER/ ROLL CALL
Mayor: John Chavez
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Commander Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/ or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS — CLOSED SESSION
None.
CLOSED SESSION — 6: 05 PM
CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957. 6
Agency Designated Representatives: City Administrator, Finance Director, City Attorney Employee Organizations: Chowchilla City Employee Association, Chowchilla City Office Employees Association, Chowchilla Mid- Management/ Confidential Association and NonRepresented Staff OPEN SESSION — 7: 05 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Stacy Tennesen
CLOSED SESSION REPORT: Nothing to report.
PRESENTATIONS/ WORKSHOP - Section ' I
1. 1 California Department of Insurance Introduction, Richis M. Sayavong City Council Meeting Minutes August 9, 2022
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS — Section 2
2. 1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed attended Music in the Park.
Council Member Palmer attended the Task Force meeting; Chowchilla Elementary School District Annual School Kickoff Breakfast; Madera County Area Law Enforcement Recognition Dinner; Music in the Park; announced October 1 is the next beautify chowchilla project date and is accepting input on locations to address; Madera County Transportation Commission meeting where they sent Measure T off to the Board of Supervisors to be placed on the ballot; there was support from Caltrans and MCTC for the Reconnecting Communities Grant.
Council Member Smith attended the law enforcement recognition dinner.
Mayor Chavez attended the CESD breakfast.
2. 2 STAFF VERBAL REPORTS
City Administrator Pruett attended the CESD breakfast; law enforcement recognition dinner; continuing to work with Tyler, may not be able to launch certain programs due to staff availability; continuing with labor negotiations; had a quarterly meeting with the sales tax consultant for the City' s first quarter cash receipts and provided some alternative projections of a model that showed an example of what they thought it might look like and worst case scenario of a recession, overall projections are a little smaller, 1. 3% rather than the 3% projected, consultant/ sales tax projections are low but still on budget.
Deputy Director of Recreation and Community Engagement Wisener noted that there is one Movies in the Park left that will complete the summer series of events. She thanked all of the sponsors. She is working on the Autozone groundbreaking.
Public Works Director Rogers updated the Council on the Humboldt Street Project: The contractor is currently installing the storm drain pipe and anticipates having the pipe installed past 7th Street by the end of the week. Paving between 15th Street and 9th Street is also anticipated to be completed by the end of the week. We initially anticipated paving being done up to 7t1' Street this week. Unfortunately, the contractor encountered pumping soil at several locations, impacted the soil compaction values. We did meet with the High School Superintendent and his staff though to identify a detour route for student drop offs and pickups next week that the High School approved. Public Works staff will also assist with traffic control duties next week.
Fairmead Sewer Consolidation Project Update— According to the State, the application review is progressing. The environmental and credit reviews are now complete. The State will start reviewing the technical package soon and hopes that they can get this agreement to us some time in Q4.
City Council Meeting Minutes August 9, 2022
Yesterday, Caltrans sent us the agreement for the Clean CA funded Robertson Beautification Project. This is for approximately $ 1, 000, 000 of Clean CA Funds allocated for our project. Staff will bring back to Council at our next meeting for approval.
Community & Economic Development Director Hamilton updated the City Council on current projects, including working with the consultant for the economic development loan program, MBI, to possibly amend the guidelines to allow more businesses to be eligible for these types of loans; the City will be receiving a $ 500, 000 agreement from the state within the next two weeks; the City has received its first application for homebuyer loan program and it is being reviewed by Self Help Enterprises; an amendment to the public local housing authority grant for the 22 lots at Montgomery Farms was received, a 5- year grant; costs and consumer index for construction is going down; staff is working on finalizing the cottage homes program with 3 sets of plans; his department received a loan supplication for a local restaurant. He reported out the recent statistics of the department for the month of July. Construction at O' Reilly Auto Parts and TF Tires is coming along.
Finance Director Williams attended negotiations for Mid Management; also working on the Community Development and Business license conversion in Tyler; working on closing out year-end.
Commander Palmer reported stats including answering 1, 075 calls, 519 calls for service and 556 self-initiated calls resulting in 6 misdemeanor arrests and 4 felony arrests, including the strong- armed robbery arrest. Code Enforcement was not available for a couple of weeks due to coverage in dispatch.
Fire Chief Gaumnitz the Fire Station Expansion project has broken ground.
CONSENT CALENDAR— Section 3
3. 1 Approval of the July 22, 2022 Special City Council Meeting Minutes ( McClendon)
3. 2 Approval of the July 26, 2022 City Council/ Redevelopment Successor Agency Meeting Minutes ( McClendon)
3. 3 Approval of the August 3, 2022 Special City Council Meeting Minutes ( McClendon)
3. 4 Consideration and Approval of the July 2022 Check Register Report (Williams)
3. 5 Consideration and Adoption of a City Council Resolution ( 63- 22) Authorizing Continued use of Remote Teleconferencing Provisions ( AB361 and Government Code Section 54953) ( McClendon)
3. 6 Consideration and Adoption of a City Council Resolution ( 64-22) Approving the Master Agreement Between the Madera County Transportation Commission and the City of Chowchilla for the Fiscal Year 2021/ 2022 Allocation of Regional Surface Transportation Program ( RSTP) Exchange Funding and Authorizing the City Administrator or Designee to Sign Necessary Claim Forms to Obtain Future Funding Rogers)
3. 7 Second Reading with the Option to Waive the Second Reading of a City Council Ordinance ( 510- 22) Approving Development Agreement No. 21- 0003 for the Woodcrest Vesting Tentative Subdivision Map Tract 05- 0056 ( Hamilton) City Council Meeting Minutes August 9, 2022
3. 8 Consideration and Adoption of a City Council Resolution ( 65- 22) Approving Applications for Transportation Development Act ( TDA) Funds for Fiscal Year 2022/ 2023 and Authorizing the City Administrator or Designee to Execute and Submit Applications to the Madera County Transportation Department( McClendon) Motion by Council Member Smith, Seconded by Council Member Palmer to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS —Section 4
4. 1 Consideration and Adoption of:
a. A City Council Resolution Establishing the Formation of a Community Facilities District No 2022- 1 ( Public Safety, Maintenance & Services); and, b. A City Council Resolution Calling a Special Election for a Community Facilities District; and,
c. A City Council Resolution Declaring Results of a Special Election and Directing the Recording of a Special Tax Lien for Community Facilities District No. 2022- 1.
And,
d. Introduction and First Reading, with the Option to Waive the First Reading of an Ordinance of the City Council of the City of Chowchilla, California, Authorizing the Levy of Special Taxes in a Community Facilities District( Hamilton) Mayor Chavez opened the public hearing at 7: 38 p. m. No one came forward for or against the item.
Motion by Council Member Palmer, Seconded by Council Member Smith to Continue this item to the August 23, 2022 City Council Meeting. Motion passed unanimously by roll call vote.
DEFERRED BUSINES — Section 5
NEW BUSINESS — Section 6
6. 1 Consideration and Adoption of a City Council Resolution ( 66- 22) Adopting the City of Chowchilla Local Roadway Safety Plan ( LRSP); and Authorizing the City Administrator or Designee to Submit Highway Safety Improvement Program ( HSIP) Grant Applications for Two Safety Improvement Grant Projects ( Rogers) Motion by Council Member Palmer, Seconded by Council Member Ahmed to Approve City Council Resolution# 66- 22, Adopting the City of Chowchilla Local Roadway Safety Plan ( LRSP); and Authorizing the City Administrator or Designee to Submit Highway Safety Improvement Program ( HSIP) Grant Applications for Two Safety Improvement Grant Projects. Motion passed unanimously by roll call vote.
6. 2 Consideration and Adoption of a City Council Resolution ( 67- 22) Awarding the Agreement for Airport New Beacon and Beacon Tower Project Bid to Vellutini Corporation DBA Royal Electric Company in the Amount of $ 185, 185. 00 and Authorizing the City Administrator or Designee to Execute Related Documents Thereto ( Rogers)
Motion by Council Member Smith, Seconded by Council Member Ahmed to Approve City Council Resolution # 67- 22, Awarding the Agreement for Airport New Beacon and Beacon Tower Project Bid to Vellutini Corporation DBA Royal Electric Company in the Amount of $ 185, 185. 00 and City Council Meeting Minutes August 9, 2022
Authorizing the City Administrator or Designee to Execute Related Documents Thereto. Motion passed unanimously by roll call vote.
6. 3 Verbal Discussion and/ or Direction Regarding the Chowchilla Christmas Tree( Pruett) Spoke:
Tony Gaither
It was the consensus of the City Council to direct staff to purchase the tree with color lights and decorations and communicate with the Lions Club regarding the event.
ANNOUNCEMENTS— Section 7
AUG 13 MOVIES IN THE PARK, `CLIFFORD T, VETERANS MEMORIAL PARK, AT SUNSET AUG 17 PLANNING COMMISSION MEETING, CITY HALL, 7PM
AUG 19 AUTOZONE DISTRIBUTION CENTER GROUNDBREAKING, 24799 CHOWCHILLA BLVD., 1 1AM AUG 23 CITY COUNCIL MEETING, CITY HALL, 7PM
ADJOURNMENT
Mayor Chavez adjourned the August 9, 2022 City Council Meeting at 8: 31 p. m.
ATTEST: PPRO)
7 Jo cClendon, CMC, City Clerk Mayor John Chavez