01 _ MINUTES
City Council Meeting
Council Chambers, Chowchilla City Hall
I7 TO i7 S
3 130 S. Second Street, Chowchilla, CA 93610
BosP 4gti`,''' Tuesday, October 11, 2022
9UARY 1
Closed Session: 6: 00 P. M. - Open Session: 7: 00 p. m.
CALL TO ORDER/ ROLL CALL: 6: 01 p. m.
Mayor: John Chavez
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Commander Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/ or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS — CLOSED SESSION
None.
CLOSED SESSION — 6: 04 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957
Title: City Administrator
OPEN SESSION — 7: 00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Wendy York
CLOSED SESSION REPORT: Nothing to report.
PRESENTATIONS/ WORKSHOP - Section 1
None.
PUBLIC ADDRESS
None.
City Council Meeting MINUTES October 11, 2022
COUNCIL AND STAFF VERBAL REPORTS — Section 2
2. 1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Smith attended a Community Action Committee meeting, reporting out that the prisons went back to normal activities now that COVID infections are low. The Inmate Council will be looking at awarding non- profit groups with grants and asked for input on which groups to consider.
Council Member Palmer reported out regarding the Beautify Chowchilla project; the latest event had 135 volunteers plus Public Works staff. More bark is needed to fill in the playground areas of the parks. All painting projects were completed. She also met with SenatorAnna Caballero, toured the City' s wastewater treatment plant and talked about infrastructure needs; attended a MCTC meeting talking more about Measure T.
Council Member Ahmed attended an annual mini roast event with Greenhills Association; attended a Madera County LAFCO meeting; participated in the Beautify Chowchilla event.
2. 2 STAFF VERBAL REPORTS
City Administrator Pruett, with Finance Director Williams, met with Lavine Hansen regarding the City' s investments; met with the California High Speed Rail discussing a reimbursement agreement for the wastewater treatment plant project.
City Clerk McClendon asked the Council to consider cancelling the November 8 City Council meeting due to the elections being held in the Council Chamber, or move the venue where the meeting can still be broadcasted.
Deputy Director of Recreation & Community Engagement Wisener announced there will be a ribbon cutting ceremony tomorrow at the Police Department for fence project; participate in the Beautify Chowchilla event and the graduation of an incoming Police Officer. She is currently working on upcoming holiday events.
Public Works Director Rogers also attended the Beautify Chowchilla event with his kids. He attended a meeting with State Senator Anna Caballero, the City Administrator, and Councilmembers where they discussed numerous subjects, including the Fairmead Sewer Consolidation Project, and funding needs for various City projects such as the Roundabout.
Afterwards, the Senator was provided a tour of the City' s WWTP.
He met with Self Help Enterprises to discuss the Fairmead Consolidation Project. They are setting up a community meeting for Fairmead to address the survey results from the community and to collect more right of entry ( ROE) signatures. They want someone from Chowchilla to attend to discuss some of the sewer utility elements such as rates, payment process and answer any questions the residents might have. The meeting is tentatively scheduled for Monday, October 24th, at 5pm.
Regarding the Humboldt Street Improvement, the contractor connected the new storm drain into the existing storm drain pipe on 15th St. They are currently working on 10th St drainage improvements this week and will be moving to 3rd St. afterwards.
Staff completed the draft Reconnecting Communities Pilot Program grant application. Our partners, MCTC and Caltrans are reviewing prior to Thursday' s submittal date. I would also like City Council Meeting MINUTES October 11, 2022
to thank Caltrans, MCTC, and the high school and elementary school districts for their letters of support.
And finally, he attended a Measure T Renewal Townhall meeting trying to get information out on how important it is to vote yes. As a reminder, a yes vote helps us to ensure a stable source of funding for general street maintenance and ability to leverage local funds for match requirements for State and Federal Grants, such as the RCP grant.
Community & Economic Development Director Hamilton reported out on all current projects and inquiries within his department.
Finance Director Williams met with the City' s municipal advisor regarding potential cash investment options to create a better return for the City, and is working on bond fiscal reports that are due by the end of this month.
Fire Chief Gaumnitz reported out on Fire Prevention week activities. He updated the Council on the Fire Station expansion project; and, thanked the Volunteer Firefighters for continuing to be an amazing part of our community.
Police commander Palmer reported out Police Department stats. He attended the Fresno City College police academy graduation of which the City was able to send an applicant thanks to Measure N; reported on the SWAT activity incident that occurred and thanked the corresponding agencies that assisted.
CONSENT CALENDAR— Section 3
3. 1 Approval of the September 27, 2022 City Council/ Redevelopment Successor Agency Meeting Minutes (McClendon)
3. 2 Consideration and Approval of the September 2022 Check Register( Williams)
3. 3 Consideration and Adoption of a City Council Resolution Authorizing the Submittal of Applications for Payment Programs and Related Authorizations with California Department of Resources Recycling and Recovery, and Authorizing the City Administrator or Designee to Sign All Related Documents Thereto ( Rogers)
3. 4 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Chowchilla Police Department Site Improvements Project( Rogers)
Motion by Council Member Palmer, Seconded by Council Member Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS — Section 4
DEFERRED BUSINES — Section 5
NEW BUSINESS — Section 6
City Council Meeting MINUTES October 11, 2022
6. 1 Consideration and Approval of a City Council Resolution Approving an Increase of Rent Cost for Land Areas at the Chowchilla Municipal Airport to $ 0. 20 Per Square Foot (Rogers)
Motion by Council Member Smith, Seconded by Mayor Chavez to Approve City Council Resolution # 84- 22, Approving an Increase of Rent Cost for Land Areas at the Chowchilla Municipal Airport to $ 0.20 Per Square Foot. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS — Section 7
OCT 12 RIBBON CUTTING, PD FENCE PROJECT, PD PARKING LOT, 2PM OCT 19 PLANNING COMMISSION MEETING, CITY HALL, 7PM
OCT 25 CITY COUNCIL MEETING, CITY HALL, 7PM
ADJOURNMENT
Mayor Chavez Adjourned the October 11, 2022 Regular City Council Meeting at 7: 34 p. m.
ATTEST: APPROV
J tendon, CMC, City Clerk M yo John Mavez