MINUTES
ov Gq.TEW,g o City Council Meeting
b Council Chambers, Chowchilla City Hall
v TO f,r' 130 S. Second Street, Chowchilla, CA 93610
pro Tuesday, October 25, 2022
Closed Session: 6: 00 p. m. - Open Session: 7: 00 p. m.
CALL TO ORDER/ ROLL CALL: 6: 03 p. m.
Mayor: John Chavez
Mayor Pro Tem: Ray Barragan
Council Members: Waseem Ahmed, Diana Palmer, Kelly Smith City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Commander Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/ or Deletions:
Motion by Council Member Ahmed, Seconded by Council member Palmer to Approve the Agenda as Amended, Removing Item 1. 2 from the Agenda. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS — CLOSED SESSION
None.
CLOSED SESSION — 6: 05 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957
Title: City Administrator
2. PUBLIC EMPLOYEE APPOINTMENT/ EMPLOYMENT — Pursuant to Government Code Section 54957
Titles: Police Chief and City Administrator
OPEN SESSION — 7: 04 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Yvonne Maddalena
CLOSED SESSION REPORT: Nothing to report.
City Council Meeting Minutes October 25, 2022
PRESENTATIONSNVORKSHOP - Section 1
1. 1 Domestic Violence Awareness Month Proclamation
1. 3 Madera County Economic Development Commission Update & Introduction of New Executive Director
PUBLIC ADDRESS
None.
COUNCIL AND STAFF VERBAL REPORTS— Section 2
2. 1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Smith attended the PD fencing project ribbon cutting ceremony, along with the rest of the Council. He also attended the Madera County Farm Bureau Ag Dinner speaking on the topic of water.
Council Member Palmer attended a homeless committee with CAPMC and the regular CAPMC meeting. CAPMC has new interview room for children of victims of violent crimes. She also attended the MCTC meeting where there were several grant and applications being worked on.
Mayor Pro Tern Barragan attended the Trinity Pregnancy Dinner and was the high bidder for Council Member Palmer' s cheesecake.
Council Member Ahmed also attended the Trinity Pregnancy Dinner that was very well attended.
He also attended a meeting with the City Administrator and staff regarding development impact fees, and the Police Department Fence ribbon cutting ceremony.
Mayor Chavez attended all of the events previously mentioned by the Council.
2. 2 STAFF VERBAL REPORTS
City Administrator Pruett attended has been working on the reconciliation of PG& E solar credits, of which the issues the city has been having have finally been identified. Staff submitted a form to PG& E that includes more accounts that will absorb the credits. There are additional issues that will be reviewed with JCI. Met with MuniServices to go over the City's past quarter sales tax numbers; MuniServices revised their projection down slightly from the last quarter. Although trending downward, remember that last year there was an almost 30% increase, so we are not really loosing that just the jump isn' t as high. It will be continually monitored. Development Impact Fees will be brought to the Council for updating. Met with the Community & Economic Development Director and Autozone staff to go over a small piece of property. The C& E Director had a County Oversight meeting to approve the sale of a 26-acre property; now the Department of Finance has reached out to the City to take a look at that property. He also met with the Public Works Director and the Police Department with Enterprise Fleet to discuss the City' s issues with getting vehicles delivered.
City Council Meeting Minutes October 25, 2022
Deputy Director of Recreation & Community Engagement Wisener is working on the Halloween event that will begin at 5: 30 p. m. Distributed an email with a link to order City shirts for all City employees and Council. Today begin the rodent control at Ed Ray Park and will continue through the next day. Next week she will have a meeting with a soccer coach to talk about maintenance.
She also visits the Senior Center periodically to check how the program is running. There are activities throughout the week, including bingo, arts and crafts, movie days, exercises and pool tournaments, take periodic trips to destinations such as the coast, local casinos, and such.
Public Works Director Rogers and staff had a pre- construction meeting with Diede Construction for the Police Department Pipe Replacement Project. The contractor anticipates starting in midNovember once materials have been procured. Staff has also been working on filling in the exterior glass areas of the former courthouse section to add additional security to the building.
Staff submitted our Reconnecting Communities grant application for the Roundabout Project.
Awards will likely be announced by Spring 2023 according to the Department of Transportation.
Last night he attended a Friends of Fairmead meeting at Fairmead Elementary School with Self Help Enterprises to discuss the Fairmead Sewer Consolidation Project. The purpose of the meeting was to provide information to the community and to continue the work of Self Help Enterprises in getting support from the community for this project. Public Works continues to look into potential pedestrian safety improvements throughout the City and has identified a potential low- cost solution that could be implemented in our school zones. We are looking to purchase rubberized rumble strips that can be installed at various locations to help improve pedestrian safety and encourage drivers to slow down.
Community & Economic Development Director Hamilton reported out on a Planning Commission item regarding the Sessions property. He met with Volt Energy and looking to close escrow on 5- acres along Chowchilla Boulevard.
Finance Director Williams attended the sales tax meeting with the City Administrator and Mark with MuniServices; completed the annual fiscal reports for CIDIAC. The City has received the GFOA budget award again this year. She thanked the finance staff and all of the departments that helped.
Fire Chief Gaumnitz reported that the AED' s will be installed soon, and training is forthcoming.
He and Chief Riviere went to Madera for a Homeland Security grant with Madera Police Department and Sheriff's Office, Madera County Fire and County Health Department. it is n annual application that they all seem to be awarded every year. He gave an update on the Firehouse expansion project.
CONSENT CALENDAR— Section 3
3. 1 Approval of the October 11, 2022 City Council Meeting Minutes ( McClendon) Motion by Council Member Palmer, Seconded by Council Member Smith to Approve the Consent Calendar with an amendment to the minutes, ' 135 volunteers" under Council Member Palmer's Verbal Report. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS — Section 4
DEFERRED BUSINES — Section 5
City Council Meeting Minutes October 25, 2022
NEW BUSINESS — Section 6
6. 1 Consideration and Adoption of a City Council Resolution Approving the Community Development Block Grant( CDBG) Economic Development Loan Program Guidelines Hamilton)
Motion by Council Member Palmer, Seconded by Council Member Ahmed to Adopt City Council Resolution # 85- 22, Approving the Community Development Block Grant ( CDG) Economic Development Loan Program Guidelines. Motion passed unanimously by roll call vote.
6. 2 Consideration and Adoption of a City Council Resolution Authorizing the City Administrator to Execute any and all Documents Related to Retaining Wulff Hansen as the Municipal Advisor for the City of Chowchilla and a Budget Amendment for the Associated Costs ( Pruett)
Motion by Mayor Chavez, Seconded by Mayor Pro Tem Barragan to Adopt City Council Resolution# 86-22 Authorizing the City Administrator to Execute any and all Documents Related to Retaining Wulff Hansen as the Municipal Advisor for the City of Chowchilla and Budget Amendment for the Associated Costs. Motion passed by roll call vote with Council Member Palmer voting no.
ANNOUNCEMENTS — Section 7
OCT 28 HALLOWEEN TRUNK OR TREAT& MOVIE NIGHT, VETERANS PARK, 5: 30 PM Nov 5- 8 CALIFORNIA ELECTION, CITY HALL, 8AM
Nov 8 CITY COUNCIL MEETING( CANCELLED DUE TO ELECTIONS) Nov 11 VETERANS DAY, CITY OFFICES CLOSED
Nov 16 PLANNING COMMISSION MEETING, CITY HALL, 7PM
ADJOURNMENT
Mayor Chavez adjournd the October 25, 2022 City Council meeting at 8:01 p. m.
ATTEST: APPROV
Waendon, CM-OtCity Clerk M or John Chavez'