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0, Special
Redevelopment
City
Successor Agency Meeting
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City Council Chamber- Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
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Thursday, November 17, 2022
Closed Session: 6: 00 p. m. - Open Session: 7: 00 p. m.
CALL TO ORDERIROLL CALL: 6: 00 p. m.
Mayor/ Chair: John Chavez
Mayor Pro Tem/ Vice Chair: Ray Barragan
Council/ Board Members: Waseem Ahmed ( Remote/ Late 7: 05 p. m.), Diana Palmer, Kelly Smith Remote/ Late 7: 05 p. m.)
City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Chief of Police Dave Riviere, Jr. ( left at 7: 17 pm), Police Commander Jeff Palmer, Fire Chief Fred Gaumnitz ( Absent), Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, Deputy City Clerk/ Sec II Stacy Renee Weaver
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/ or Deletions:
Motion by Council Member Palmer, Seconded by Mayor Pro Tem Barragan to Approve the Agenda as Presented. Motion passed by roll call vote, with Council Member Ahmed and Smith Absent.
PUBLIC ADDRESS — CLOSED SESSION
None.
CLOSED SESSION — 6: 02 PM
1. PUBLIC EMPLOYEE APPOINTMENT/ EMPLOYMENT — Pursuant to Government Code Section 54957
Titles: Police Chief; City Administrator
OPEN SESSION — 7: 05 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Council Member Palmer
CLOSED SESSION REPORT: Nothing to report.
PRESENTATIONS/ WORKSHOP - Section 1
Special City Council Meeting November 17, 2022
1. 1 Appreciation Plaque to Golden Memorial Foundation for Sponsoring Dinner for the Fresno — Madera Counties Police Chiefs Association — Police Chief Dave Riviere Presented Plaque to Golden Memorial Foundation President Ray Barragan
1. 2 Beautify Chowchilla Presentation — Video presented by Council Member Palmer
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS — Section 2
2. 1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed congratulated Mayor Pro Tem Ray Barragan for his time and money in support of the City of Chowchilla. Also, provided accolades to Council Member Palmer for her efforts with Beautify Chowchilla Initiative.
Mayor Chavez thanked Council Member Barragan for everything he has done for the City of Chowchilla. Also, attended the Veteran' s Memorial Celebration.
Council Member Palmer attended a Transportation meeting in Newport Beach and reported that there was a consensus within the group that the State regulations are holding up transportation projects; whether in San Francisco, Los Angeles, or Chowchilla. Additionally, she reported that she was stuck on Robertson Boulevard/ State Route 233 for 37 minutes because of a train sitting on the rail tracks. She would like the Council to bring back this topic and discuss options the City might have to address this issue. The train sitting on the train tracks is a recurring problem and creates a public safety hazard. She requested that the City get support letters from CHP and Caltrans, if possible.
Council Member Smith gave a big thank you to Council Member Palmer for her dedication to Beautifying Chowchilla project. He also attended the Veteran' s Memorial Celebration in the park. There were quite a few people at the event, and the speakers did a wonderful job.
Commander Palmer gave an inspiring speech.
2. 2 STAFF VERBAL REPORTS
City Administrator Rod Pruett provided an update on PG& E reconciliation and the JCI project.
Staff identified a well that wasn' t on our account and the energy efficiency issues at the Corporation Yard. The Community Facilities District meeting went well, and the City is working on an analysis. The City will likely have two CFDs, and we are working with NBS. Staff is working on the Investment Program and anticipates completion in the first week of December.
Deputy Director of Recreation and Community Engagement Wisener reported on the success of the Halloween Event. She met with the local soccer president regarding the field maintenance concerns and issues. She updated Council on the Centennial Ad Hoc Committee progress and the planned dinner for next year will be September 23, 2023, along with other items. Ms.
Wisener provided an update on the scheduled Christmas activities, including the 1st Hometown Lighted Christmas Parade and the 55th Annual Tree Lighting Ceremony scheduled for December 3, 2022.
Special City Council Meeting November 17, 2022
Public Works Director Rogers thanked Council Member Palmer and those who volunteered for their dedication to the Beautify Chowchilla project. There were so many projects that got done that were on the Public Works Department list, and they could knock them out because of those volunteer events. Concerning the train issue, Public Works have been told numerous reasons why the train sits there. Public Works staff has looked into this issue already and has provided the City Administrator with a timeline of when the trains stop and why. The City Administrator has provided this timeline to legal, and they are drafting a letter to the railroad industry. Mr.
Rogers also attended the Veterans Memorial event. The Humboldt Street improvement project is nearly completed. The contractor completed striping last week and is working on various punch list items. The City is waiting on delivery of the new signage and rectangular, rapidflashing beacons for installation, possibly by January. He met with PPG Traffic Solutions, who provided a demo of a new rumble strip product on N. 5th Street in front of Steven' s Elementary.
The City received various positive feedback, and the City is planning on purchasing more to install at various locations. A grant application was submitted for the State's LPP program for the roundabouts project to MCTC for review and waiting for them to submit it to the state. Staff received letters of support from the elementary and high school, MCTC, Chowchilla Chamber of Commerce, Senator Caballero, and Assembly Member Bigelow.
Community & Economic Development Director Hamilton provided an update regarding four commercial activities around the City. He invited Council to the Community & Economic Development Community & Builder' s Forum scheduled on December 8, 2022, from 8: 30 a. m. to 3: 00 p. m. at the Sand Trap Bar and Grill.
Finance Director Williams is working with the auditors, and they provided us with a date, February 6, 2023, when their work is complete. She is working with municipal advisers on investments and a Tylor financial software update.
Commander Palmer provided Police Department statistical updates since the last Council meeting. There were 1, 661 entries. Of those, 924 calls for service, and of those calls for service, 737 were self- initiated activities. They made 38 misdemeanor arrests and 11 felony arrests and issued 40 traffic citations. Code Enforcement responded to 32 calls for service and wrote eight reports, served seven notices, and stored three vehicles. He reminded everyone about the Annual Toys and Coats for Kids event on Saturday, December 10, between 10:00 a. m. and 3: 00 p. m. at Starbucks with the Volunteer Fire Department.
Mayor Chavez, on behalf of Fire Chief Fred Gaumnitz, wanted to acknowledge that, as requested, the Fire Department did a drive- by for a Citizen who turned 100 years old on their birthday. They did a great job, and the lady was extremely happy.
CONSENT CALENDAR— Section 3
3. 1 Approval of the October 25, 2022 City Council Meeting Minutes (McClendon)
3. 2 Consideration and Approval of the October 2022 Check Register( Williams)
3. 3 Consideration and Approval of the September 2022 Financials (Williams)
3. 4 Consideration and Acceptance of the Quarterly Fee Waiver Report( Pruett) Motion by Council Member Palmer, Seconded by Mayor Pro Tem Barragan, to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
Special City Council Meeting November 17, 2022
PUBLIC HEARINGS — Section 4
DEFERRED BUSINES — Section 5
NEW BUSINESS — Section 6
6. 1 Consideration and Adoption of a:
a) City Council Resolution Authorizing the Transfer of Parcel Number 002- 280- 027 from the City of Chowchilla to the Chowchilla Successor Agency and to Authorize its City Administrator or Designee to Execute all Necessary and Related Documents to Effectuate the Transfer; and,
Motion by Council Member Palmer, Seconded by Mayor Pro Tem Barragan to Approve City Council Resolution# 88-22, Authorizing the Transfer of Parcel Number 002- 280-027 from the City of Chowchilla to the Chowchilla Successor Agency and to Authorize its City Administrator or Designee to Execute all Necessary and Related Documents to Effectuate the Transfer. Motion passed unanimously by roll call vote.
b) Redevelopment Successor Agency Resolution to the Madera County Oversight Board Authorizing the Transfer of Parcel Number 002- 280- 027 to the City of Chowchilla and, Subject to the Approval by the Madera County Oversight Board, Authorize the Executive Director or Designee to Execute all Necessary and Related Documents to Effectuate the Transfer( Hamilton) Motion by Board Member Palmer, Seconded by Board Member Smith to Approve Redevelopment Successor Agency Resolution # 05-22, Authorizing the Transfer of Parcel Number 002-280- 027 to the City of Chowchilla, and Subject to the Approval by the Madera County Oversight Board, Authorize the Executive Director or Designee to Execute all Necessary and Related Documents to Effectuate the Transfer. Motion passed unanimously by roll call vote.
6. 2 Consideration and Approval of a City Council Resolution Adopting the Community Development Block Grant ( CDBG) Coronavirus Aid Small Business Loan Program Guidelines ( Hamilton)
Motion by Council Member Palmer, Seconded by Council Member Smith to Approve City Council Resolution# 89-22, Adopting the Community Development Block Grant( CDBG) Coronavirus Aid Small Business Loan Program Guidelines. Motion passed unanimously by roll call vote.
6. 3 Informational Only— Project Management Program Quarterly Update ( Pruett) Council Member Palmer questioned the Median Beatification timeline and wanted to ensure that this project wouldn' t interfere with the City's Centennial Celebration. Director Rogers replied that the design should be completed in January/ February 2023, out to bid in the springtime, and then complete the construction of all the elements this summer, meeting the Clean California Project requirement. Director Rogers additionally clarified the City' s engineer for this project is now QK, no longer Yamabe & Horn.
6.4 Consideration and Adoption of a City Council Resolution Approving Change Order No. 1 for the Police Department Domestic Water Piping Retrofit Project in the Amount Special City Council Meeting November 17, 2022
of$ 26, 000. 00, Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year Budget 2022/ 23 Budget( Rogers) Motion by Council Member Ahmed, Seconded by Council Member Palmer to Approve City Council Resolution # 90-22, Approving Change Order No. 1 for the Police Department Domestic Water Piping Retrofit Project in the Amount of$ 26, 000. 00, Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year Budget 2022123 Budget. Motion passed by roll call vote with Council Member Smith voting no.
ANNOUNCEMENTS — Section 7
Nov 18 COMMUNITY SCIENCE WORKSHOP, ED RAY PARK, 4- 6PM
Nov 24- 25 THANKSGIVING HOLIDAY, CITY OFFICES CLOSED
DEC 3 HOMETOWN CHRISTMAS PARADE, ROBERTSON BLVD. BETWEEN FRONT TO 7T" STREET, 6PM
CHRISTMAS TREE LIGHTING CEREMONY& SANTA MEET N' GREET, VETERANS MEMORIAL PARK, 6: 45PM( AFTER PARADE)
DEC 13 CITY COUNCIL MEETING, CITY HALL, 7PM
DEC 21 PLANNING COMMISSION MEETING, CITY HALL, 7PM
ADJOURNMENT
Mayor Chavez adjourned the Special City Council Meeting November 17, 2022 at 7: 57 p. m.
TTEST: APPR VE
1 tacy ee Weaver, a r John C vez
1VIMC, D uty City Clerk/ Sec II