MINUTES
GATEWAY City Council Meeting
CITY OR Council Chambers, Chowchilla City Hall
RNIA 130 S. Second Street, Chowchilla, CA 93610
TO
PROSPERI Tuesday, March 14, 2023
FEBRUARY 11 19%
NO CLOSED SESSION ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL 4:00 p.m.
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez (absent), Jeff Troost City staff and contract employees present:
City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda as Presented. Motion passed with Council Member Chavez absent.
OPEN SESSION - 4:03 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Jordan Rogers
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed attended the ICSC Conference in Monterey and have already received calls from prospects the City connected with at the event. He attended a Measure T meeting with staff to discuss the next steps. Finally, he attended the MCED meeting where they discussed upgrading its outdated website.
Mayor Barragan also attended the ICSC Monterey Conference and the Chowchilla Rotary Crab Feed.
City Council Meeting MINUTES March 14, 2023
2.2 STAFF VERBAL REPORTS
Deputy Director of Recreation and Community Engagement Wisner is working on the April 1 Easter event, the Centennial Dinner event and met with the Historical Society to help with historical displays for the Centenial dinner.
City Clerk McClendon reminded the Council and staff of the upcoming State of the County luncheon; set the Goal Setting Meeting for March 30; and noted the Fiscal Manager interviews will take place the beginning of April.
Police Chief Palmer reported out on Police Department stats. He and Lt. Denny went to Madera to see if there were any cadets who were interested in applying for the vacant positions within his department, including 2 CSO/Dispatcher positions and several Police Officer positions. He met with Congressman Duarte's representative over law enforcement issues.
Fire Chief Gaumnitz attended a Project Sunset meeting; attended a Town Hall meeting regarding Madera Hospital; and, the Chowchilla Water District and the City is watching the water inflow very closely.
Police Chief wanted to make the Council aware that ahead of the storm, the Chowchilla Police Department reached out to the people living in the slough after hearing their requests for assistance. Madera County resources offered them assistance of which they denied, choosing to remain in the slough.
Public Works Director Rogers attended the Autozone pre-construction meeting; the League of California Cities Public Works Conference. recently held a bid opening for the Well #15 project in which four bids were received. The results of this bid will be brought to the next City Council meeting for project award. Last week the Historical Society submitted the draft MOU for the former library back to the City with their comments and edits. The MOU will also be brought back to the City Council for review and approval at the next meeting. Director Rogers ended his report by giving his appreciation to and thanking his department staff for their continued hard work.
Community & Economic Development Director Hamilton attended the ICSC Conference in Monterey and staff is following up with leads; attended the Entertainment Experience in Los Angeles, partnering with Team California, interacting with CEO's looking at how to improve their retail experience, pop-up restaurants or cafeteria-style restaurants. The department have approved 2 loans funded by state grants. Attended the Auto Zone pre-construction meeting.
City Administrator Pruett also attended the ICSC event in Monterey and received a response today from a developer they made contact with while there; met with the investment team $15- million invested in treasury market and discussing reinvestment plans in this current market; met with High Speed Rail, moving forward with the project and wanting to keep communication lines open, discussed the Fairmead project. Met with Assembly Member Soria over Chowchilla community needs; met with Caltrans, Rancho Calera, CFD refunding team, Madera Hospital Town Hall, and Measure T.
CONSENT CALENDAR - Section 3
3.1 Approval of the February 14, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Approval of the February 2023 Check Register (Williams)
3.3 Consideration and Adoption of a City Council Resolution (13-23) Approving Change Order No. 1 and No. 2 in the Amount of $66,623.00, Authorizing the City Administrator City Council Meeting MINUTES March 14, 2023
or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2022/23 City Budget, Accepting Improvements, and Authorizing Filing of the Notice of Completion for the Design/Build: Fire Station Expansion and Renovation Project (Rogers)
3.4 Consideration and Adoption of a City Council Resolution (14-23) Amending Council Resolution #32-20, Giving Authorization to File a Financial Assistance Application Financing Agreement From the State Water Resources Control Board for the Planning, Design, and Construction of the Chowchilla-Fairmead Sewer Consolidation Project, to Define the Project as the "Fairmead - Chowchilla Wastewater Treatment Facility Connection Project" (Rogers)
3.5 Consideration and Adoption of a City Council Resolution (15-23) Accepting Improvements and Authorizing Filing of the Notice of Completion for the Chowchilla Police Department Domestic Water Piping Retrofit Project (Rogers)
3.6 Consideration and Adoption of a City Council Resolution (16-23) Declaring the Existence of a Public Nuisance by Virtue of Certain Weed Growth (Gaumnitz)
3.7 Consideration and Approval of the January 2023 Financials (Williams) Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed with Council Member Chavez absent.
PUBLIC HEARINGS - Section 4
Introduction of an Ordinance Deleting Title 17.40 and Adopting Title 17.42 of the City of Chowchilla Municipal Code; and,
Consideration and Adoption of a City Council Resolution Approving Implementation of Proposed Development Impact Fees per CMC Section 17.76; and, Consideration and Adoption of a City Council Resolution Temporarily Reducing Single-Family and Multi-Family Residential Development Fees for a Period of 24 Months Beginning July 1, 2023 and Ending June 30, 2025 (Hamilton) The Mayor opened the public hearing at 4:45 p.m.
Spoke: Luis Gil
The Mayor closed the public hearing at 4:53 p.m.
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Introduction of an Ordinance Deleting Title 17.40 and Adopting Title 17.42 of the City of Chowchilla Municipal Code, and, Adopting City Council Resolution # 17-23, Consideration and Adoption of a City Council Resolution Approving Implementation of Proposed Development Impact Fees per CMC Section 17.76. Motion passed with Council Member Chavez absent.
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Adopt City Council Resolution #18-23, Temporarily Reducing Single-Family and Multi-Family Residential Development Fees for a Period of 24 Months Beginning July 1, 2023 and Ending June 30, 2025.
Motion passed with Council Member Chavez absent.
City Council Meeting MINUTES March 14, 2023
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
Consideration and Adoption of a City Council Resolution (19-23) Approving the Purchase of the OpenGov Procurement Software Platform for Online Bidding anc Contract Management, for a First-Year Price of $35,3653.00, Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2022/23 Budget (Rogers)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Adopt City Council Resolution #19-23, Approving the Purchase of the OpenGov Procurement Software Platform tor Online Bidding and Contract Management, for a First-Year Price of $35, 3653.00, Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2022/23 Budget. Motion passed with Council Member Chavez absent.
6.2 Consideration and Adoption of a City Council Resolution (20-23) Awarding the Design/Build: Fire Station Expansion and Renovation Project to Diede Construction, Inc. in the Amount of $990,000.00, Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2022/23 City Budget (Gaumnitz)
Motion by Council Member Troost, Seconded by Council Member Ahmed to Approve City council Resolution #20-23, Awarding the Design/Build: Fire Station Expansion and Renovation Project to Diede Construction, Inc. in the Amount of $990,000.00, Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2022/23 City Budget. Motion passed with Mayor Smith voting 'no' and Council Member Chavez absent.
6.3 Consideration and Adoption of a City Council Resolution (21-23) to Approve a Donation Request to the Chowchilla Union High School Class of 2023 to Contribute Towards Senior Graduation Activities and Authorizing the City Administrator or Designee to Execute Related Documents Thereto (Wisener) Motion by Mayor Barragan, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #21-23, to Approve a Donation Request to the Chowchilla Union High School Class of 2023 to Contribute Towards Senior Graduation Activities and Authorizing the City Administrator or Designee to Execute Related Documents Thereto. Motion passed with Council Member Chavez absent.
ANNOUNCEMENTS - Section 7
MAR 15 PLANNING COMMISSION MEETING, CITY HALL, 7PM
MAR 17 YMI FISH FRY, O'LAUGHLIN HALL, RC WIsENER PARK, 4:30PM MAR 18 CSWN SoUP & Baked PotaTo FuNDrAIser, ReBekaH's Lodge, 11AM-2PM MAR 25 COMMUNITY HEALTH FAIR, CHOWCHILLA SKILLED NURSING FACILITY, 10AM-1PM MAR 28 CITY COUNCIL MEETING, CITY HALL, 4PM
ADJOURNMENT
Mayor Barragan adjourned the March 14, 2023 City Council Meeting at 5:32 p.m.
City Council Meeting MINUTES March 14, 2023
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Ray Barragan