MINUTES
GATEWAY City Council Meeting
Council Chambers, Chowchilla City Hall
RNIA 130 S. Second Street, Chowchilla, CA 93610
TO
PROSPERIN 1933 Tuesday, March 28, 2023
FEBRUARY 1 Closed Session: 3:00 p.m. ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:02 p.m.
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS - CLOSED SESSION
No one spoke.
CLOSED SESSION - 3:04 PM
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Section 54956.9 Potential cases: 1
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of Litigation - Pursuant to Government Code Section 54956.9 Paragraph (4) Subdivision (d) (deciding whether to initiate litigation)
Number of Cases: 1
OPEN SESSION - 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Steve
CLOSED SESSION REPORT: Nothing to report
PRESENTATIONS/WORKSHOP - Section 1
City Council Meeting MINUTES March 28, 2023
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Mayor Pro Tem Smith attended the State of the County luncheon, thanked the Mayor for his presentation.
Council Member Ahmed also attended the State of the County event. Also, he attended the LAFCO meeting where Mr. Tom Wheeler was recognized for his service to the community as he retires; attended a Tradeport meeting discussing installing a port at a closed airport base; and attended a Merced College Leadership meeting.
2.2 STAFF VERBAL REPORTS
Deputy Director of Recreation & Community Engagement Wisener spoke of the Easter event at Ed Ray Park; continued work on Centennial events and items; attended the State of the County Luncheon.
City Clerk vicCiendon reminded the City Council on the approaching Form 700 deadline.
City Administrator Pruett attended the Merced College Leadership meeting with Council Member Ahmed; working mostly on the mid-year budget and the audit and other reports due by the end of this month; staff met with UPRR and they essentially stated they will be able to fix the problem with trains stopping across Robertson Boulevard; attended the State of the County Luncheon; met with the investment team, will provide quarterly reports to the Council moving forward; met with CFD team, staff will need to reach out to landowners to give them a refunding presentation and then bring item to council.
Public Works Director Rogers explained that, at the last meeting, he stated that he planned on bringing Historical Society agreement back to Council for review and approval at the next meeting.
Legal is currently working on revisions though and I will bring back at a future meeting. He also attended the State of the County luncheon. Staff conducted interviews for our open Parks and Janitorial positions. Additionally, we are currently accepting applications for the Wastewater Supervisor position. We were recently informed that our Highway Safety Improvement Program (HSIP) grant application was approved and we received an award of approx. $628,000 to add intersection lighting, signage, marked crosswalks and rectangular flashing beacons at various locations throughout the City. These are projects that were identified in our Local Road Safety Plan (LRSP) that was adopted by Council last year. And finally, the Curbside Cleanup Event is scheduled for April 17-21.
Community & Economic Development Director Hamilton reported that a homemade ice cream shop and a bait shop has opened in the downtown area; construction has slowed down because of the rain, impacting permits but more people are interested in the ADU's. Century Homes is almost finished with construction, possible end date in May. Spoke with Esmeralda Soria's staff regarding PG&E energizing issues. He plans to be at the ICSC conference in May.
City Council Meeting MINUTES March 28, 2023
Mayor Barragan asked Police Chief Palmer about a potential California law that would ban the use of police dogs, Kg's. Police Chief Palmer noted they would only be used for drug searching, but no longer to search for human suspects.
Police Chief Palmer, last week attended a Fresno Madera County Police Chief Association Luncheon in which DA Lisa Smittcamp spoke regarding fentanyl. His department completed testing for Police Cadets; 2 CSO positions open with people in background; a Police Officer position in background who is attending the academy.
Council Member Chavez asked if the Chowchilla Police Department has had training for an active shooter at schools. The Police Chief replied, yes.
Fire Chief Gaumnitz attended the State of the County Luncheon; congratulated the new division Chief of CalFire, Mr. McCombs; our local waterways have gone down considerably; live fire training with CFA in April 22-23; Phase Il of the design build of the Fire Station forthcoming.
CONSENT CALENDAR - Section 3
3.1 Approval of the March 14, 2023 City Council Meeting Minutes (McClendon)
3.2 Conduct a Second Reading of an Ordinance (513-23) Amending Title 17.40 and Adopting Title 17.42 of the City of Chowchilla Municipal Code (Hamilton) Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS - Section 4
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution (22-23) Awarding the Contract for Well No. 15 Test Hole in the Amount of $803,895.00 and Authorizing the City Administrator or Designee to Execute Related Documents Thereto (Rogers) Motion by Council Member Chavez, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #22-23, Awarding the Contract for Well No. 15 Test Hole in the Amount of $803,895.00 and Authorizing the City Administrator or Designee to Execute Related Documents Thereto.
Motion passed unanimously by roll call vote.
6.2 Consideration and Adoption of a City Council Resolution (23-23) Approving a Subrecipient Agreement with Self Help Enterprises to Implement the City's CalHOME Program and a Monitoring Agreement with the California Department of Housing and Community Development, Authorizing the City Administrator to Execute both Agreements (Hamilton)
Niotion by Council Member Chavez, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #23-23, Approving a Subrecipient Agreement with Self Help Enterprises to Implement the City's CalHOME Program and a Monitoring Agreement with the California Department of City Council Meeting MINUTES March 28, 2023
Housing and Community Development, Authorizing the City Administrator to Execute both Agreements. Motion passed unanimously by roll call vote.
6.3 Consideration and Adoption of a City Council Resolution (24-23) Accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2022 Year (Hamilton)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve City Council Resolution #24-23, Accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2022 Year. Motion passed unanimously by roll call vote.
6.4 Informational Item - 4th Quarter 2022 Excel Project Management Program (PMP) Update (Pruett)
6.5 *Presentation of the City's Mid-Year Budget for FY 2022/23 and Consideration and Adoption of a City Council Resolution (25-23) Accepting Budget Changes as Part of the Mid-Year Budget Update for the 2022/23 Fiscal Year (Pruett) The staff report and backup documents that were presented at the meeting.
Motion by Council Member Chavez, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #25-23, Accepting Budget Changes as Part of the Mid-Year Budget Update for the 2022/23 Fiscal Year. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS - Section 7
MAR 30 CITY COUNCIL GOAL SETTING MEETING, CITY HALL, 3PM APR 1 CHOWCHILLA EASTEr EGG SCRAMBLE, EDWARD RAY PARK, 9:30AM APR 11 CITY CouNCIL MEETINg, CITY HALL, 4PM
ADJOURNMENT
Mayor Barragan Adjourned the March 28, 2023 City Council Meeting at 5:10 p.m.
ATTEST: APPROVED:
Joann MeClendon, CMC, City Clerk Mayor Ray Barragan