Agenda — Chowchilla City Council, April 25, 2023

AGENDA
City Council Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, April 25, 2023
NO CLOSED SESSION ~ Open Session: 4:00 p.m.

City Council meetings are available to view and participate via Zoom. Please read Page 4 of this agenda packet for Zoom login and participation information.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

Agendas for Special Meetings are posted 24 hours prior to the meeting.

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the city website at www.CityofChowchilla.org.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665-8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

CALL TO ORDER/ROLL CALL
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION:

PRESENTATIONS/WORKSHOP - Section 1

1.1 Proclamations:
a. National Crime Victims’ Week

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

City Council Meeting AGENDA April 25, 2023
It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda. No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the April 11, 2023 City Council/Public Financing Authority Joint Meeting Minutes (McClendon)

3.2 Consideration of the Quarterly Fee Waiver Report (Pruett)

3.3 Consideration and Acceptance of the February 2023 Financials (Williams)

3.4 Consideration and Acceptance of the March 2023 Financials (Williams)

3.5 Consideration of the Quarterly PMP Report (Pruett)

3.6 Consideration and Acceptance of the March 2023 Check Register (Williams)

3.7 Consideration and Adoption of a City Council Resolution Authorizing the City Administrator or Designee to Execute an Airport Land Lease Agreement with Thiel Air Care, Inc. (Rogers)
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Presentation: Quarterly Financial Investments Report (Pruett)

6.2 Discussion and Direction Regarding the Use of American Rescue Plan Act Funds (Pruett)
City Council Meeting AGENDA April 25, 2023

ANNOUNCEMENTS – Section 7
APRIL 19 PLANNING COMMISSION MEETING, CITY HALL, 7PM
APRIL 25 CITY COUNCIL MEETING, CITY HALL, 7PM
APRIL 27 CENTENNIAL TREE PLANTING, CORNER OF 3RD & TRINITY AVE, 10 AM MAY 4 NATIONAL DAY OF PRAYER, VETERANS MEMORIAL PARK, 9 AM MAY 11-14 CHOWCHILLA-MADERA COUNTY FAIR
MAY 13 CHOWCHILLA SPRING FESTIVAL PARADE & BBQ

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA and made available for public review on this 20th day of April, 2023 at or before 5:00pm.

Joann McClendon, CMC, City Clerk
Public meetings are still open to the public to attend in-person.

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Proclamation

IN HONOR OF
National Crime Victims’ Rights Week
National Crime Victims’ Rights Week provides an opportunity to recommit listening to crime survivors in every space where decisions are made that could impact them; and
Whereas, the term “victim” is more than just a label and has legal standing and protections that go along with it;
Whereas, crime victims’ rights acts passed here in California and at the federal level guarantee victims the right to meaningfully participate and use their voice in the criminal justice process;
Whereas, victim service providers, advocates, law enforcement officers, attorneys, and other allied professionals can help survivors find justice by enforcing these rights;
Whereas, the right to provide an impact statement ensures that victims’ voices are considered in court during the sentencing;
Whereas, engaging survivors creates responses and services that are credible, meaningful, and centered on individual needs;
Whereas, Community Action Partnership of Madera County-Victim Services is hereby dedicated to amplifying the voices of survivors and creating an environment where survivors have the confidence that they will be heard, believed, and supported.

Now therefore, be it resolved that the Mayor and City Council members of the City of Chowchilla, on behalf of all residents of the City of Chowchilla, do hereby proclaim the week of April 23-29, 2023, as Crime Victims’ Rights Week, reaffirming Chowchilla’s commitment to creating a victim service and criminal justice response that assists all victims of crime throughout the year; may they find assistance, support, justice, and peace.
____________________________________________

RAY BARRAGAN, MAYOR
City of Chowchilla, County of Madera, State of California

MINUTES
City Council / Public Financing Authority
Joint Meeting
Council Chambers, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, April 11, 2023
Closed Session: 3:00 p.m. ~ Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL: 305 p.m.

Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez (3:06 p.m.), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT Systems Administrator Carlos Berrocal, City Clerk Joann McClendon

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda as Presented. Motion passed by roll call vote with council Member Chavez absent.

PUBLIC ADDRESS – CLOSED SESSION
No one spoke.

CLOSED SESSION – 3:06 PM

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (d) of Section 54956.9 Potential cases: 1
OPEN SESSION – 4:03 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Larry Nichols
CLOSED SESSION REPORT: No reportable action.

PRESENTATIONS/WORKSHOP - Section 1

1.1 Proclamations:
a. Sexual Assault Awareness Month
b. National Public Safety Telecommunicators Week
Item 3.1

CLICK HERE

TO RETURN TO

THE AGENDA
City Council Meeting MINUTES April 11, 2023

PUBLIC ADDRESS
No one spoke.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended the Fair Dinner.

Mayor Pro Tem Smith attended the Fair Dinner where funds were raised that totaled over $100k.

Council Member Ahmed attended a Measure T meeting.

2.2 STAFF VERBAL REPORTS
Police Chief Palmer reported out on the latest departmental stats. This morning, patrol pulled over a person who ended up having 6-pounds of cocaine and meth, ½-pound of fentanyl pills and various guns and rounds of ammunition.

Fire Chief Gaumnitz rep orted that his department is in full swing with weed abatement. Live fire training upcoming, and staff is still responding to emergency and fire calls.

Public Works Director Rogers attended a meeting with Caltrans and MCTC staff to discuss progress on the Roundabouts Environmental documents. Caltrans is still on track to complete by July 2023. Looking to circulate the draft ISMND in May 2023. His department recently had three people join Public Works within our Parks, Streets and Facilities divisions. Logan Cortez, Ray Sardina, and Emmanuel Carrillo. He also wanted thanked Jordin Rogers with Cornerstone Community Church and their Kids Camp for assisting the City with painting the skate park a, backstops and various items at Ed Ray Park last week.

Community & Economic Development Director Hamilton PG&E has been out in full force energizing various projects within the City. The Tesla chargers will be online soon. He also reported on his department stats and project activity.

Recreation and Community Engagement Deputy Director Wisener the Easter Scramble event was a hit. Tree planting for the Centennial Tree is forthcoming, as is the summer event lineups.

City Administrator Pruett attended Measure T meeting, Fair Dinner; met with HSR on reimbursement agreements, want to set up monthly meetings; met with PG&E; community Task Force meeting, sat on interview panel for Fiscal Manager; bond disclosure for year end review requirements.

CONSENT CALENDAR – Section 3

3.1 Approval of the March 28, 2023 City Council Meeting Minutes (McClendon)

3.2 Approval of March 30, 2023 City Council Goal Setting Workshop Meeting Minutes (McClendon)
City Council Meeting MINUTES April 11, 2023

3.3 Consideration and Adoption of a City Council Resolution (26-23) Directing the Execution of and Authorizing the Recording of a Termination Agreement Including a Certificate of Acceptance (Pruett)

3.4 Consideration and Adoption of a City Council Resolution (27-23) Approving the Amendment to the Application for State Transit Assistance (STA) Funds for Fiscal Year 2022/23 and Authorizing the City Administrator or Designee to Execute and Submit the Application to Madera County Transportation Commission (MCTC) (McClendon)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Presentation and Acceptance of the City’s Fiscal Year 2021-2022 Financial Statement Audit (Pruett)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Accept the City’s Fiscal Year 2021-2022 Financial Statement Audit. Motion passed unanimously by roll call vote.

6.2 Discussion and/or Direction Regarding Measure N (Pruett) *No staff report The Council directed staff to place Measure N on the 2024 ballot.

ANNOUNCEMENTS – Section 7
APR 19 PLANNING COMMISSION MEETING, CITY HALL, 7PM
APR 25 CITY COUNCIL MEETING, CITY HALL, 4PM

ADJOURNMENT
Mayor Barragan adjourned this meeting in memory of Velma Pistoresi and Lowell Merriam at 4:58 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Ray Barragan

REPORT TO THE CITY COUNCIL
Item 3.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 25, 2023
AGENDA SECTION: Consent
SUBJECT: Consideration of Quarterly Waiver Report
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Spreadsheet with Detail of the Waivers Issued

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the Quarterly Waivers Report for January through March 2023.

BACKGROUND:

Council approved the City Administrator to have the authority to waive penalties, interest, fees, liens, etc. up to $10,000. It was requested that a quarterly report be presented that summarized the transaction the City Administrator granted under this authority.

REASON FOR RECOMMENDATION:

This report is a summary of the waivers that were issued and is an element of transparency for the Council and the public. These waivers are issued on a case by case basis and will fluctuate from quarter to quarter. This is a tool for the Council to evaluate the use and effectiveness of the program.

FISCAL IMPACT:

There were no waivers issued this quarter.

ALTERNATIVES:

Pull the item for further discussion.

ACTIONS FOLLOWING APPROVAL:

None.

REPORT TO THE CITY COUNCIL
Item 3.3

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 25, 2023
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: February 2023 Budget vs Actual and Balance Sheet

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the February 2023 Financial Statements shown in the attachment.

BACKGROUND:

Staff provides Council with monthly financial information as an ongoing financial status update.

REASON FOR RECOMMENDATION:

The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund. The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.

The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 33.33%.

If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.

If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to me in enough time before the meeting for staff to research them.

FISCAL IMPACT: Revenues
General Administration- Property tax and VLF, which are 2 of our biggest revenues, are only received 2 times a year in February and May, we have only received one distribution. We are teetered which means we do not have to worry about delinquencies, because the County pays us and goes after the delinquencies themselves. Sales tax payments usually run a couple months behind and but we have received February’s payment. Sales tax is our 2nd largest revenue.

Police Sworn/Net- Budgeted revenue is from school reimbursements for SRO services, SIU from the County and from grants that are billed periodically. We have not billed the schools or the County yet as we usually bill quarterly. Also, it has $967k Transfer-in from Measure N for the RIMS Software, Piping Project and recruitment and retention of employees. Also, the Madnet program is reimbursed through the County and as of right now we do not have any officers in this program.

Fire Services- This revenue is from transfers-in from Measure N and Fire Impact Fees for the fire station expansion project Phase 1 & Phase 2.

Community & Economic Development- This will fluctuate as building permits are pulled. We budgeted for some growth which includes projects like Oleander, Rancho Calera, Montgomery Farms and miscellaneous lots within Greenhills. So far, we have Century Communities building their part of the Montgomery Farms lots. Oleander Terrace has pulled all of their permits, but other projects have not pulled their permits yet. We still have other miscellaneous permits for other items that are happening as well.

There is also $185k of grant revenues that we have not received as of now.

Parks and Recreation- $200k of this is from a grant that we have not spent yet so we have not requested reimbursements. The rest is overhead allocations from the LLMD that happen at the end of the year.

Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.

Expenses
All departments expenses are within the normal range or better right now ALTERNATIVES:

Pull the item for further discussion.

ACTIONS FOLLOWING APPROVAL:

None.
4/17/2023 4:11:35 PM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2022-2023 Period Ending: 02/28/2023
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Account Typ… Activity
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 8,680,958.00 9,164,902.00 300,598.70 3,941,702.30 -5,223,199.70 56.99% Expense 316,453.00 395,892.00 1,581.95 121,512.92 274,379.08 69.31% Dept: 1600 - General Administration Surplus (Deficit): 8,364,505.00 8,769,010.00 299,016.75 3,820,189.38 -4,948,820.62 56.44% Dept: 1605 - City Council
Expense 74,990.00 87,026.00 7,177.84 38,391.06 48,634.94 55.89% Dept: 1605 - City Council Total: 74,990.00 87,026.00 7,177.84 38,391.06 48,634.94 55.89% Dept: 1610 - City Clerk
Expense 290,284.00 300,908.00 43,784.87 192,148.49 108,759.51 36.14% Dept: 1610 - City Clerk Total: 290,284.00 300,908.00 43,784.87 192,148.49 108,759.51 36.14% Dept: 1615 - City Attorney
Expense 190,000.00 190,000.00 19,241.09 100,944.97 89,055.03 46.87% Dept: 1615 - City Attorney Total: 190,000.00 190,000.00 19,241.09 100,944.97 89,055.03 46.87% Dept: 1705 - General Services
Revenue 0.00 15,834.00 0.00 0.00 -15,834.00 100.00%
Expense 1,580,405.00 1,628,561.00 23,505.81 750,391.62 878,169.38 53.92% Dept: 1705 - General Services Surplus (Deficit): -1,580,405.00 -1,612,727.00 -23,505.81 -750,391.62 862,335.38 53.47% Dept: 1710 - City Administration
Expense 402,438.00 417,425.00 24,702.04 193,772.59 223,652.41 53.58% Dept: 1710 - City Administration Total: 402,438.00 417,425.00 24,702.04 193,772.59 223,652.41 53.58% Dept: 1712 - City Property - Rents
Revenue 161,945.00 161,945.00 300.00 82,809.96 -79,135.04 48.87% Expense 53,690.00 55,242.00 3,340.00 39,916.67 15,325.33 27.74% Dept: 1712 - City Property - Rents Surplus (Deficit): 108,255.00 106,703.00 -3,040.00 42,893.29 -63,809.71 59.80% Dept: 1720 - Finance Department
Revenue 0.00 3,376.00 143.00 851.75 -2,524.25 74.77%
Expense 829,616.00 811,287.00 45,349.44 445,775.80 365,511.20 45.05% Dept: 1720 - Finance Department Surplus (Deficit): -829,616.00 -807,911.00 -45,206.44 -444,924.05 362,986.95 44.93% Dept: 2610 - Police Department
Revenue 731,420.00 1,416,829.00 20,004.44 314,223.36 -1,102,605.64 77.82% Expense 4,524,606.00 5,474,693.00 215,555.29 3,049,402.88 2,425,290.12 44.30% Dept: 2610 - Police Department Surplus (Deficit): -3,793,186.00 -4,057,864.00 -195,550.85 -2,735,179.52 1,322,684.48 32.60% Dept: 2615 - Police - Mad Net
Revenue 192,000.00 0.00 0.00 0.00 0.00 0.00%
Expense 227,266.00 0.00 0.00 0.00 0.00 0.00%
Dept: 2615 - Police - Mad Net Surplus (Deficit): -35,266.00 0.00 0.00 0.00 0.00 0.00% Dept: 2705 - Fire Department
Revenue 1,812,500.00 1,911,666.00 0.00 500.00 -1,911,166.00 99.97% Expense 2,158,480.00 2,322,244.00 20,049.21 1,098,289.62 1,223,954.38 52.71% Dept: 2705 - Fire Department Surplus (Deficit): -345,980.00 -410,578.00 -20,049.21 -1,097,789.62 -687,211.62 -167.38% Dept: 4705 - Community & Economic Development
Revenue 875,750.00 1,058,716.00 36,413.64 286,530.91 -772,185.09 72.94% Expense 1,096,369.00 1,180,232.00 44,744.16 461,477.51 718,754.49 60.90% Dept: 4705 - Community & Economic Development Surplus (Deficit): -220,619.00 -121,516.00 -8,330.52 -174,946.60 -53,430.60 -43.97% Dept: 6610 - Community Pool (OLD)
Revenue 1,200.00 1,033.00 0.00 1,033.01 0.01 0.00%
Expense 23,177.00 25,456.00 0.00 10,822.57 14,633.43 57.49% Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -21,977.00 -24,423.00 0.00 -9,789.56 14,633.44 59.92% Budget Report For Fiscal: 2022-2023 Period Ending: 02/28/2023 4/17/2023 4:11:35 PM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Account Typ… Activity
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6615 - Senior Services
Expense 39,000.00 39,000.00 40.00 18,844.38 20,155.62 51.68% Dept: 6615 - Senior Services Total: 39,000.00 39,000.00 40.00 18,844.38 20,155.62 51.68% Dept: 6620 - Parks & Facilities
Revenue 259,597.00 259,745.00 0.00 148.00 -259,597.00 99.94% Expense 701,109.00 726,181.00 20,065.76 208,701.63 517,479.37 71.26% Dept: 6620 - Parks & Facilities Surplus (Deficit): -441,512.00 -466,436.00 -20,065.76 -208,553.63 257,882.37 55.29% Dept: 6625 - Community Relations
Revenue 21,200.00 56,228.00 24,202.28 31,601.84 -24,626.16 43.80% Expense 255,438.00 340,055.00 12,170.07 192,002.44 148,052.56 43.54% Dept: 6625 - Community Relations Surplus (Deficit): -234,238.00 -283,827.00 12,032.21 -160,400.60 123,426.40 43.49% Report Surplus (Deficit): -26,751.00 56,072.00 -99,645.47 -2,262,994.02 -2,319,066.02 4,135.87% Budget Report For Fiscal: 2022-2023 Period Ending: 02/28/2023 4/17/2023 4:11:35 PM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -26,751.00 56,072.00 -99,645.47 -2,262,994.02 -2,319,066.02 Report Surplus (Deficit): -26,751.00 56,072.00 -99,645.47 -2,262,994.02 -2,319,066.02 4/17/2023 4:09:01 PM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 02/28/2023
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 174.05
100-0100-0206 Cash Drawer 1,700.00
100-0100-0220 Accounts Receivable-Clients 33,865.16
100-0100-0221 A/R - Non Governmental -854.71
100-0100-0222 A/R - Intergovernmental 11,024.52
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 200,934.00
100-0100-0226 Advance to Other Funds 477,909.90
100-0100-0227 Liens Receivables General Fund 172,989.42 100-0100-0228 Pending Charges or Refunds 36.44
100-0100-0229 A/R Business License 1,823.56
100-0100-0230 Accounts Receivable-Utilities 126.55
100-0100-0231 Allowance for Doubtful A/C 67,200.00
100-0100-0291 Prepaid Expenses 4,959.01
100-0100-1900 Claim On Cash 5,609,561.55
Total Assets: 6,581,949.45 6,581,949.45
Liability
100-0200-0418 Deposits on Hold-PR Signs 2.00
100-0200-0422 Bonds for Work-Refundable 10,000.00
100-0200-0428 Prepaid Deposits 138,000.00
100-0200-0480 Deferred Revenue 169,467.02
100-0200-0499 Payroll Correction -0.93
100-0200-2901 Accounts Payable Pending 213,821.00
Total Liability: 531,289.09
Equity
100-0300-0601 Fund Balance 6,903,609.21
100-0300-0602 Designated Restricted Donation 5,934.55
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 486,672.93
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 8,313,654.38
Total Revenue 4,659,401.13
Total Expense 6,922,395.15
Revenues Over/Under Expenses -2,262,994.02
Total Liabilities, Equity and Current Surplus (Deficit): 6,581,949.45 Total Equity and Current Surplus (Deficit): 6,050,660.36

REPORT TO THE CITY COUNCIL
Item 3.4

CLICK HERE

TO RETURN TO

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Approve the March 2023 Financial Statements shown in the attachment.

BACKGROUND:

Staff provides Council with monthly financial information as an ongoing financial status update.

REASON FOR RECOMMENDATION:

If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to me in enough time before the meeting for staff to research them.

Fire Services- This revenue is from transfers-in from Measure N and Fire Impact Fees for the fire station expansion project Phase 1 & Phase 2.

There is also $185k of grant revenues that we have not received as of now.

Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.

Expenses
All departments expenses are within the normal range or better right now.

ALTERNATIVES:

Pull the item for further discussion.

ACTIONS FOLLOWING APPROVAL:

None.
4/17/2023 4:12:14 PM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2022-2023 Period Ending: 03/31/2023
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Account Typ… Activity
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 8,680,958.00 9,164,902.00 21,510.85 3,963,213.15 -5,201,688.85 56.76% Expense 316,453.00 395,892.00 0.00 121,512.92 274,379.08 69.31% Dept: 1600 - General Administration Surplus (Deficit): 8,364,505.00 8,769,010.00 21,510.85 3,841,700.23 -4,927,309.77 56.19% Dept: 1605 - City Council
Expense 74,990.00 87,026.00 13,717.93 52,108.99 34,917.01 40.12% Dept: 1605 - City Council Total: 74,990.00 87,026.00 13,717.93 52,108.99 34,917.01 40.12% Dept: 1610 - City Clerk
Expense 290,284.00 300,908.00 20,971.19 213,119.68 87,788.32 29.17% Dept: 1610 - City Clerk Total: 290,284.00 300,908.00 20,971.19 213,119.68 87,788.32 29.17% Dept: 1615 - City Attorney
Expense 190,000.00 190,000.00 10,303.50 111,248.47 78,751.53 41.45% Dept: 1615 - City Attorney Total: 190,000.00 190,000.00 10,303.50 111,248.47 78,751.53 41.45% Dept: 1705 - General Services
Revenue 0.00 15,834.00 0.00 0.00 -15,834.00 100.00%
Expense 1,580,405.00 1,628,561.00 19,331.88 769,723.50 858,837.50 52.74% Dept: 1705 - General Services Surplus (Deficit): -1,580,405.00 -1,612,727.00 -19,331.88 -769,723.50 843,003.50 52.27% Dept: 1710 - City Administration
Expense 402,438.00 417,425.00 24,570.14 218,342.73 199,082.27 47.69% Dept: 1710 - City Administration Total: 402,438.00 417,425.00 24,570.14 218,342.73 199,082.27 47.69% Dept: 1712 - City Property - Rents
Revenue 161,945.00 161,945.00 0.00 82,809.96 -79,135.04 48.87% Expense 53,690.00 55,242.00 101.62 40,018.29 15,223.71 27.56% Dept: 1712 - City Property - Rents Surplus (Deficit): 108,255.00 106,703.00 -101.62 42,791.67 -63,911.33 59.90% Dept: 1720 - Finance Department
Revenue 0.00 3,376.00 69.00 920.75 -2,455.25 72.73%
Expense 829,616.00 811,287.00 53,183.10 498,958.90 312,328.10 38.50% Dept: 1720 - Finance Department Surplus (Deficit): -829,616.00 -807,911.00 -53,114.10 -498,038.15 309,872.85 38.35% Dept: 2610 - Police Department
Revenue 731,420.00 1,416,829.00 123,998.71 438,222.07 -978,606.93 69.07% Expense 4,524,606.00 5,474,693.00 260,966.57 3,310,369.45 2,164,323.55 39.53% Dept: 2610 - Police Department Surplus (Deficit): -3,793,186.00 -4,057,864.00 -136,967.86 -2,872,147.38 1,185,716.62 29.22% Dept: 2615 - Police - Mad Net
Revenue 192,000.00 0.00 0.00 0.00 0.00 0.00%
Expense 227,266.00 0.00 0.00 0.00 0.00 0.00%
Dept: 2615 - Police - Mad Net Surplus (Deficit): -35,266.00 0.00 0.00 0.00 0.00 0.00% Dept: 2705 - Fire Department
Revenue 1,812,500.00 1,911,666.00 0.00 500.00 -1,911,166.00 99.97% Expense 2,158,480.00 2,322,244.00 119,911.56 1,218,201.18 1,104,042.82 47.54% Dept: 2705 - Fire Department Surplus (Deficit): -345,980.00 -410,578.00 -119,911.56 -1,217,701.18 -807,123.18 -196.58% Dept: 4705 - Community & Economic Development
Revenue 875,750.00 1,058,716.00 191,664.37 478,195.28 -580,520.72 54.83% Expense 1,096,369.00 1,180,232.00 57,565.42 519,042.93 661,189.07 56.02% Dept: 4705 - Community & Economic Development Surplus (Deficit): -220,619.00 -121,516.00 134,098.95 -40,847.65 80,668.35 66.38% Dept: 6610 - Community Pool (OLD)
Revenue 1,200.00 1,033.00 0.00 1,033.01 0.01 0.00%
Expense 23,177.00 25,456.00 0.00 10,822.57 14,633.43 57.49% Dept: 6610 - Community Pool (OLD) Surplus (Deficit): -21,977.00 -24,423.00 0.00 -9,789.56 14,633.44 59.92% Budget Report For Fiscal: 2022-2023 Period Ending: 03/31/2023 4/17/2023 4:12:14 PM Page 2 of 3
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Account Typ… Activity
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6615 - Senior Services
Expense 39,000.00 39,000.00 55.50 18,899.88 20,100.12 51.54% Dept: 6615 - Senior Services Total: 39,000.00 39,000.00 55.50 18,899.88 20,100.12 51.54% Dept: 6620 - Parks & Facilities
Revenue 259,597.00 259,745.00 0.00 148.00 -259,597.00 99.94% Expense 701,109.00 726,181.00 17,776.18 226,477.81 499,703.19 68.81% Dept: 6620 - Parks & Facilities Surplus (Deficit): -441,512.00 -466,436.00 -17,776.18 -226,329.81 240,106.19 51.48% Dept: 6625 - Community Relations
Revenue 21,200.00 56,228.00 7,714.50 39,316.34 -16,911.66 30.08% Expense 255,438.00 340,055.00 16,529.34 208,531.78 131,523.22 38.68% Dept: 6625 - Community Relations Surplus (Deficit): -234,238.00 -283,827.00 -8,814.84 -169,215.44 114,611.56 40.38% Report Surplus (Deficit): -26,751.00 56,072.00 -270,026.50 -2,533,020.52 -2,589,092.52 4,617.44% Budget Report For Fiscal: 2022-2023 Period Ending: 03/31/2023 4/17/2023 4:12:14 PM Page 3 of 3
Fund Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
100 - General Fund -26,751.00 56,072.00 -270,026.50 -2,533,020.52 -2,589,092.52 Report Surplus (Deficit): -26,751.00 56,072.00 -270,026.50 -2,533,020.52 -2,589,092.52 4/17/2023 4:09:51 PM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 03/31/2023
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 174.05
100-0100-0206 Cash Drawer 1,700.00
100-0100-0220 Accounts Receivable-Clients 33,865.16
100-0100-0221 A/R - Non Governmental -854.71
100-0100-0222 A/R - Intergovernmental 11,024.52
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 282,128.47
100-0100-0225 Accounts Receivable-RDA -24.89
100-0100-0226 Advance to Other Funds 477,909.90
100-0100-0227 Liens Receivables General Fund 160,383.29 100-0100-0228 Pending Charges or Refunds 36.44
100-0100-0229 A/R Business License -995.94
100-0100-0230 Accounts Receivable-Utilities 41.46
100-0100-0231 Allowance for Doubtful A/C 67,200.00
100-0100-0291 Prepaid Expenses 6,084.01
100-0100-1900 Claim On Cash 5,193,407.54
Total Assets: 6,232,579.30 6,232,579.30
Liability
100-0200-0418 Deposits on Hold-PR Signs 2.00
100-0200-0422 Bonds for Work-Refundable 10,000.00
100-0200-0428 Prepaid Deposits 138,000.00
100-0200-0480 Deferred Revenue 169,467.02
100-0200-0499 Payroll Correction -0.93
100-0200-2901 Accounts Payable Pending 134,477.35
Total Liability: 451,945.44
Equity
100-0300-0601 Fund Balance 6,903,609.21
100-0300-0602 Designated Restricted Donation 5,934.55
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0611 Reserve for L/T A/R 486,672.93
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 8,313,654.38
Total Revenue 5,004,358.56
Total Expense 7,537,379.08
Revenues Over/Under Expenses -2,533,020.52
Total Liabilities, Equity and Current Surplus (Deficit): 6,232,579.30 Total Equity and Current Surplus (Deficit): 5,780,633.86

REPORT TO THE CITY COUNCIL
Item 3.5

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 25, 2023
AGENDA SECTION: Consent
SUBJECT: Informational Item – Excel Project Management Program (PMP) Update PREPARED BY: Stacy Weaver, Deputy City Clerk / Secretary II ATTACHMENTS: Excel Project Management Program City Council Departmental Spreadsheets

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational item only.

BACKGROUND:

City Council has requested that staff bring back the Project Management Program (PMP) reports on a quarterly basis for follow up and review. Below you will find a quick review of items that are on-going, in progress, or on hold. The last report was brought to the Council on March 28, 2023. At the end of March there were twenty-four (24) items in progress, eleven (11) ongoing, six (6) projects on hold, and twentyone (21) completed items.

City Staff reviewed the city’s agendas, minutes, and memorandums from January 1st to March 31, 2023.

Also, staff, reviewed the weekly activities report since January onward to provide updates to items that have been brought before Council. Between January and the end of March there were nine (9) scheduled Council Meetings. Out of the nine (9) Council Meetings two (2) of those were Special Meetings and one (1) was cancelled. Staff submitted twenty-three (23) Consent Items, two (2) Public Hearings, two (2) deferred business items, fifteen (15) New Business Items and seven (7) Presentation/Workshop items, five (5) Closed Session Items and one (1) Proclamations to City Council to approve or provide direction between January to March time frame. Since last PMP update there were twenty-one (21) completed projects within this time frame. The items are listed below for quick reference.

It was requested to have staff bring back the “Rancho Calera” project to report out on a quarterly basis since the developer is ready to move forward with the project with a new design layout. Trying to work with Caltrans to finalize the northern-leg of the roundabouts to provide exit/entrance to Robertson Blvd for Rancho Calera.

In Progress: (Highlighted in Green)

1. Robertson Blvd Beautification Project – Working with Y&H a. Robertson Blvd SR 233 Maintenance Agreement – Contract Signed with Caltrans b. Beautify Chowchilla Volunteer Committee – Mayor’s Volunteer Award to Melissa Esquivel c. Grant Application for LLP Funds

2. Financial Software – Currently working with Tyler

3. Expansion of Fire Station – Agreement with Diede Construction Company

4. Strategic Planning Workshop was completed and staff is in the process of reviewing.

5. Project Sunset [Auto Zone]

6. CFD – Greenhills

7. Oleander Terrace Development

8. Humboldt Storm Drainage & Street Reconstruction Project

9. Transient Ag Use at Airport

10. CalHOME Application Approved – Implemented by SHE / CalHOME Program

11. CV2 & CV3 CDBG Coronavirus Aid Small Business Loan Program

12. Proposition 68 Grant Program Funds.

13. Well Installation – Pheasant Run, LLC

14. Infill – CFD

15. APN 002-250-053 Property for Sale through Charitar Realty

16. Bus Purchase

17. Lease Financing with Enterprise Fleet Management for PD Vehicles

18. Airport Improvement Plans (AIP) Project List

19. Street Crossing Safety

20. Well No. 15

21. Rancho Calera Subdivision Project

22. Centennial Celebration

23. Goal Setting – FY 2023/24 Budget

24. Weed Abatement

On Going Projects: (Highlighted in Blue)

1. COVID – 19 (All Department)

2. Human Resources
a. Until Filled Positions
i. Police Officer Trainee
b. Continuous Positions
i. Police Officer I & II
ii. CSO/Dispatcher
iii. Transit Driver/Dispatcher
c. Closes 04/28/2023
i. P/T Pool Supervisor
ii. P/T Lifeguard I & II

3. High Speed Rail (HSR)

4. Fairmead WWTP Project

5. SR 99 / SR 233 Interchange – Cooperative Agreement No. 06-1724

6. Former Library Building Status

7. Madera County Fire Station – Madera County are currently looking outside City limits.

8. Storm Drainage Improvements - Phase I
a. Kings Ave Storm Drain
b. Sonoma Storm Drainage Improvement

9. Measure N Public Safety Sale Tax Committee Meetings

10. Chowchilla Excel PMP Updates

11. 2021 CDBG Block Grant for Public Works Projects
a. ADA Sidewalk Improvements
b. Kings Ave Storm Drain Project
Projects on Hold: (Highlighted in Yellow)

1. Ad Hoc Zoning Ordinance Update

2. Shipping Container Ordinance Update (Community Development / City Clerk’s Office)

3. Boat Races. Looking into possible future events

4. Ad Hoc – WWTP Committee (We are waiting to see if the state approves the Fairmead Consolidation Project. If yes, then we no longer need this committee

5. Legacy Ranch – Development

6. Loan Oak – Development
Completed Project: (Highlighted in Orange)

1. Quarterly Fee Waiver Report

2. Ad Hoc – Park Fields

3. Opposing Initiative No. 21-0042A1 Taxpayer Protection & Governmental Accountability Act

4. Appointment to Madera County Mosquito & Vector Control

5. Setting New Time for Council Meetings

6. MCEDC FY 2023/24 Budget Approved

7. Surplus Land Swap APN 002-280-027

8. ABC Licenses

9. Municipal Code Title 17.42 – Ordinance No. 513-23

10. Approved Proposed Development Impact Fees

11. Reducing Single & Multi-Family Residential Development Fees Incentives

12. Annual Housing Element Progress Report

13. Contingency Fund – CUHSD Class of 2023 Senior Grad Night Donation $5,000.00

14. ROPS

15. Tri-Counties Account

16. Mid-Year Budget FY 202/23 Review

17. New Police Department Vehicle

18. PD Water Pipe Rehabilitation Project

19. Cal Recycle Payment Program

20. AB 836 – Clean Air Centers

21. OpenGov – Software
City of Chowchilla Excel PMP
January - March 2023
On Going Council Meeting 11/10/2015 High Speed Rail
Wkly Activities
Report February 12 - February 18, 2023
Met with High Speed Rail. Their team was in Merced and wanted to stop by and catch us up on things. They are moving forward with the design part of our section. We also asked them for help with getting the Fairmead consolidation project expedited with the State Water Resources Control Board. The Board has been delaying the approval process and making things difficult to get done in a timely manner.

Public Work - Attended meeting with High Speed Rail. They are working on the preliminary design for the track in the Chowchilla area and wanted to verify existing/proposed
utilities in the area.

Wkly Activities
Report February 26 - March 4, 2023
Met with Garth Fernandez of High Speed Rail. Discussed the project and that they are moving forward with design of the Merced to Bakersfield Section. Currently the Shafter to Madera is the only one approved for track construction and he said in Madera the track will be completed by 2026.

On Going
On Hold Council Meeting 12/10/2019 AD HOC - WWTP
On Going Council Meeting 07/28/2020 Excel PMP Spreadsheet Council Meeting 03/28/2022
New Business

6.4 Informational Item - Project Management Program
Quarterly Update (Pruett)
Action: Accepted. Information Only
On Going
In Progress Council Meeting 11/10/2020 Project Sunset [AutoZone] Wkly Activities
Report January 1 - January 7, 2023
Met with staff and the AutoZone team to discuss the land swap/lot merger. Was on the last meeting agenda for your approval.

Comm Dev. - Staff continues to meet and work with the
AutoZone team. Currently, staff is working with them to complete the final details regarding the submittal of the Lot Merger Application.

Wkly Activities
Report January 8 - January 14, 2023
Signed some new PGE Easements regarding the AutoZone project. Comm Dev. - Staff attended the AutoZone Team meeting.

The discussion's primary focus was the property exchange, public utility easement with PG&E, and the submittal of the Lot Merger Application.

City Administrator PMP Spreadsheet
1 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report January 29 - February 4, 2023
(Comm Dev.) Staff met with AutoZone Staff. They requested staff to draft a building permit with the requested fee amounts. Staff was informed they would be looking to pay for the building, encroachment permit, and school fees within the next 2 weeks.

Wkly Activities
Report February 5 - February 11, 2023
Staff received the notice form HCD this week stating the property exchange Council approved was excepted and would be allowed to move forward. With receipt of the information, staff and Autozone began the preparation of documents required for escrow. Staff was able to approve the Building Permit for Autozone; the permit is ready for issuance. The applicant requested the amount for the various permit fees in anticipation of having the permit issued within the next couple weeks.

Wkly Activities
Report February 26 - March 4, 2023
Staff had a pre-construction meeting with AutoZone and their construction team. It was productive meeting and things look like they will begin next week with weather permitting.

Com Dev. - Staff attended a Pre-Construction meeting for the AutoZone Distribution Center. This meeting was beneficial for the contractor and City Staff as it allowed for everyone to share contract information and discuss the project
mobilization plan.

In Progress
Completed City Council 09/27/2022 Ad Hoc - Park Fields
Completed Council Meeting 01/24/2023 Quarterly Fee Waiver Report Consent

3.6 Consideration and Approval of the Quarterly Waiver Report (Pruett)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Ahmed to approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

Completed Council Meeting 02/14/2023 Opposing Initiative No. 21-0042A1 New Business

6.4 Consideration and Adoption of a City Council Resolution (12-23) Opposing Initiative No. 21-0042A1, the Taxpayer Protection And Government Accountability Act (Pruett)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #12-23, Opposing Initiative No. 21-0042A1, the Taxpayer Protection and
Government Accountability Act. Motion passed unanimously by roll call vote.

Actions following approval: Send a copy of the signed
resolution to the Regional Public Affairs Manager of the League of California Cities, Central Valley Division and to [email protected].
2 City of Chowchilla Excel PMP
January - March 2023
On Going Council Meeting 12/08/2015 Human Resources
Wkly Activates
Report
January 1 - January 7, 2023
Finance had 2nd interview for the New Fiscal Manager Position.

Began accepting applications for internal recruitment of Police Sergeant. Promoted 2 Police Sergeants to Lieutenant.

Finance - 2nd Interview Completed for Fiscal Manager
Position. PW - Two newly hired WWTP Operators In Training Started.

Wkly Activities
Report January 8 - January 14, 2023
Reviewed current recruitment statuses with staff; directed staff to update the departments on the status, prepare for upcoming interviews. Sent out conditional offer of employment letter to the New Fiscal Manager; she will start on January 30, 2023. Received notice from the New Fiscal Manager that she needed to decline job offer and thanked the City of Chowchilla for the opportunity.

Parks & Facilities Position 1 Job Offer was Declined; Streets & Construction was also declined. Sent out promotional job offers to the new Police Lieutenants.

Wkly Activities
Report January 15 - January 21, 2023
The Fiscal Manager position will have to fly again due to the chosen candidate rescinding her offer at the last minute. Had staff review and update the current recruitment information on CalOpps and our website.

Wkly Activities
Report January 22 - January 28, 2023
Reopened the Fiscal Manager recruitment. Opened it up in additional places, including Merced to Fresno area newspapers who also pos online and in focused grouped for an extra fee.

Wkly Activities
Report January 29 - February 4, 2023
Posted the Fiscal Manager recruitment in the Fresno Bee, Madera Tribune, Merced Sun Star, on top of CalOpps. If we need to, we will extend the deadline.

Wkly Activities
Report March 5 - March 11, 2023
Will be working with the attorney on creating a Volunteer firefighter agreement that states what is required of them, disciplinary actions, etc.

City Clerk PMP Spreadsheet
3 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report March 12 - March 18, 2023
Locked in interviews date for the Fiscal Manager Position. Had interviews for Parks & Facilities Worker. Posted Lifeguard and Pool Supervisor recruitments. Had staff work on seeing what other Commission/Committee seats that need to be filled so I can accurately post the advertisement.

Public Works - Conducted interviews for open Parks
Maintenance Worker I and Janitorial positions.

Wkly Activities
Report March 19 - March 25, 2023
Sent out the publishing notice of vacancies in the Planning Commission and the Airport Advisory Committee.

As of April 10, 2023 List of CalOpps Job Listings: P/T Pool Supervisor; P/T Lifeguard I & II; Police Officer Trainee; Transit Driver I / Dispatcher; CSO/Dispatcher PD; Police Officer I/II; Wastewater System Supervisor. Last quarter hired 2 Parks and Facilities Worker I, 1 Streets & Construction Worker I. Police Officer Trainee position in background, CSO/Dispatcher positions in background.

Waiting for a reply to job offer for Fiscal Manager.

Updated as Needed On Going
On Going Council Meeting 7/24/2018 Measure N - Public Safety Sales Tax Wkly Activities
Report January 15 - January 21, 2023
We will begin the process soon of putting Measure N on the ballot for renewal. This process takes some time and we want to have 2 shots at it before the current Measure sunsets. There will be multiple community outreach opportunities.

On Going
On Hold Council Meeting 8/27/2019 Town Hall - Shipping Containers On Going STATE OF EMERGENCY COVID-19
Council Meeting 01/10/2023

1.1 Consideration and Adoption of a City Council Resolution Authorizing Use of Remote Teleconferencing Provisions (AB 361 and Government Code Section 54653) McClendon
Motion by Council Member Ahmed, Seconded by Council
Member Troost to Approve City Council Resolution #01-23, Authorizing Use of Remote Teleconferencing Provisions (AB 361 and Government Code Section 54653). Motion passed
unanimously by roll call vote.

Council Meeting 01/24/2023
New Business
4 City of Chowchilla Excel PMP
January - March 2023
Consent 3.5 Consideration and Adoption of a City Council Resolution (06- 23) Authorizing the Continued Use of Remote Teleconferencing Provision (AB361, Government Code Section 54653)(McClendon) AB361 is slated to expire on February 28, 2203. Motion by Mayor Pro Tem Smith, Second by Council Member Ahmed to
Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

On Going
In Progress Council Meeting 09/13/2022 Bus Purchase
Consent

3.5 Consideration and Adoption of a City Council
Resolution (76-22) Authorizing the Purchase of one CATX Van Utilizing the Joint Procurement Process Through the California Association for Transportation (Cal ACT) and A-Z Bus Sales, Inc.; and Amending the Transit Budget to
Reflect Said Purchase (McClendon)
Motion by Council Member Palmer, Seconded by Council Member Ahmed to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

Actions Following Approval: Proceed with the van purchase from A-Z Bus Sales, Inc.

In Progress
Completed Council Meeting 01/10/2023 Appointment to Madera County Mosquito & Vector Control Consent

3.3 Consideration and Approval of
Commission/Committee Appointments: Madera County
Mosquito & Vector Control District (McClendon)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

The City Council approved, by consensus, the incumbent's reappointment (Mr. David Bump) to the Madera County
Mosquito and Vector Control District (District)
Completed Council Meeting 01/10/2023 Setting New Time for Council Meetings New Business

6.1 Consideration and Adoption of a City Council
Resolution (04-23) Establishing the Time, Days and
Location of all Regular City Council Meetings (McClendon) Motion by Mayor Barragan, Seconded by Council Member Chavez to Approve City Council Resolution #04-23, Establishing the Time, Days and Location of all Regular City Council Meetings, thus Changing the Regular Meeting times to 3:00 p.m. for Closed Session and 4:00 p.m. for Open Sessions. Motion passed
unanimously by roll call vote.

Wkly Activities
Report
January 8 - January 14, 2023 Had staff scour the City's website/social media sites and internal docs to change City Council meeting times to reflect the changes.

Completed Council Meeting 02/14/2023 MCEDC 2023/24 Budget New Business

6.1 Consideration of Approving the Madera County
Economic Development Commission's 2023-2024 Fiscal
Year Basic Service Level Budget Proposal (McClendon)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve the Madera County Economic Development Commission's 2023-2024 Fiscal Year Basic Service Level Budget Proposal in the amount of $34,275.20. Motion passed
unanimously by roll call vote.

FY 2023/24 Budget MCEDC $37,866.43
5 City of Chowchilla Excel PMP
January - March 2023
6 City of Chowchilla Excel PMP
January - March 2023
On Hold Council Meeting 10/10/2017 On Hold - AD HOC Zoning Ordinance On Hold Council Special Meeting 8/12/2019 Shipping Containers - Ordinance Update In Progress City Council Meeting 04/13/2021 Oleander Terrace Wkly Activates
Update February 19 - February 25, 2023
Public Works - Locked out all of the new water valves at the Oleander Terrace subdivision. Contractors were caught illegally taking water from the curb stop valves again. Told them they need to use the hydrant meter for construction water. Additionally, developer also performed work on the weekend without notifying the City and did not properly cover manholes in the roadway, creating a potential roadway safety issue. Standby staff called out to cover.

Wkly Activities
Update March 12 - March 18, 2023
Staff continues to work with the Oleander Terrance Contractor. The contractor is facing multiple obstacles completing his subdivision.

Public Works - Attended meeting with engineering inspectors to discuss punch list/closeout items for the Oleander Terrance subdivision agreement.

In Progress
In Progress Council Meeting 08/10/2021 CalHOME Application Council Meeting 03/28/2023 CalHOME Program
New Business

6.2 Consideration and adoption of a City Council Resolution approving a subrecipient agreement with Self-Help Enterprises (SHE) to implement the City's CalHOME Program and a monitoring agreement with the California Department of Housing and Community Development (HCD), authorizing the City
Administrator to Execute both Agreements (Hamilton)
Actions following approval: City executes HCD and SHE
agreement and partners with Self-Help to provide service to the community. Motion by Council Member Chavez,
seconded by Mayor Pro Tem Smith to Approve City Council Resolution No. 23-23, approving a subrecipient agreement with Self-Help Enterprise (SHE) to implement the City's CalHOME Program and a monitoring agreement with the
California Department of Housing and Community
Development (HCD), authorizing the City Administrator to execute both agreements. Motion passed unanimously by
roll call vote.

In Progress
Community Development PMP Spreadsheet
7 City of Chowchilla Excel PMP
January - March 2023
In Progress Council Meeting 09/14/2021 CV2 & CV3
In Progress
In Progress Planning Commission Meeting 03/30/2011 Rancho Calera Wkly Activities
Report January 1 - January 7, 2023
Staff reached out and contact Caltrans regarding Rancho Calera's Proposed commercial Development and interim design concept.

Caltrans mentioned to staff they would begin the review of the proposal and should have comments to the City prior to February 1, 2023.

Wkly Activities
Report January 8 - January 14, 2023
Staff attended the Rancho Calera Development Meeting. The discussion's primary focus was the proposed Commercial area and the submittal of a parcel map needed to split the parcels to be sold.

Wkly Activities
Report February 12 - February 18, 2023 (Admin)
Met with Rancho Calera to discuss the access to the Commercial area by the proposed roundabout. Caltrans will not approve their proposed design. We discussed a few roundabout designs that are currently used in other cities that are similar to our situation. They will redesign and submit to Caltrans.

Public Works = Attended meeting with Rancho Calera to discuss proposed commercial development and design off of the proposed roundabout.

Wkly Activities
Report February 19 - February 25, 2023
Admin - Mark and I received comments back from Caltrans on the proposed north leg of the roundabout to have access into the Rancho Calera commercial development. They denied the proposal. We identified multiple other roundabouts that have such access and have set up a meeting for next week to go over with them to hopefully get a resolution soon.

Wkly Activities
Report February 26 - March 4, 2023
Mark and Rod met with Caltrans to discuss the roundabout and access to the commercial part of the Rancho Calera's development. They have currently denied the plans that were submitted so we are proposing new ideas. Still continue to look for ways to say no but I am hopeful we can come to an agreement on design soon. We showed them 3 different roundabouts with direct commercial access and how it is possible. They have to have an exit/entrance to Robertson from that location because of the land owner that is out there. If they do not, he will be land locked.

Com Dev. Staff attended call with Caltrans regarding Rancho Calera discussing the request to have direct access from the northern portion of the proposed roundabout.

Wkly Activities
Report March 12 - March 18, 2023
Staff submitted the review northern-leg of the roundabout to Caltrans for review and consideration. Staff is anticipating comments from Caltrans hopefully the first week of April.

In Progress
8 City of Chowchilla Excel PMP
January - March 2023
In Progress Council Meeting 05/10/2022 - JNT RDA APN 002-250-053 Update
11/15/2022
Property is in Escrow. The buyer is to start the entitlement process. RDA Successor Agency Resolution No. 05-22.

In Progress
On Hold Council Meeting 09/13/2022 Legacy Ranch
Update
11/15/2022
The Development Agreement was approved by City Council, but not recorded due to the property owner's investment group changing entities. Once the joint venture is filed with the state, they will then seek to record the approved Development
Agreement.

On Hold Council Meeting 09/27/2022 Lone Oak Subdivision Update
11/15/2022
The final map was approved. However, the developer has no interest to submit complete the final map process at this time.

The builder that submitted a Letter of intent to purchase withdrew their interest.

Completed Council Meeting 01/10/2023 Surplus Land Swap
Public Hearing

4.1 Consideration and Adoption of a City Council
Resolution (03-23) Authorizing the Exchange of
Comparable Properties of Exempt Surplus Land (APN 002-
280-027 & Portion of Tract 1, Madera County Recorder's
Book 66 of Record of Surveys at Page 38)(Hamilton)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #03-23, Authorizing the Exchange of Comparable Properties of Exempt Surplus Land (APN 002-280-027 & Portion of Tract 1, Madera County Recorder's Book 66 of Record of Surveys at page 38.) Motion passed unanimously by roll call vote.

Actions Following Approval: The City Administrator or
designee will execute all necessary and related documents to effectuate such exchanges.

Completed Council Meeting 01/24/2023 ABC Licenses
New Business

6.1 Consideration and Adoption of the City Council
Resolution Approving Recommendation of Assigning the
City Administrator or Designee to Make Determinations of Public Convenience or Necessity (PCN) for
Persons/Premises Applying for an Alcohol & Beverage
Control (ABC) License (Hamilton)
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve City Council Resolution #08-23, Approving Recommendation of Assigning the City Council to Make
Determinations of Public Convenience or Necessity (PCN) for Persons/Premises Applying for an Alcohol & Beverage Control (ABC) License. Motion passed unanimously by roll call vote.

Actions Following Approval: This resolution takes effect immediately upon approval.

Completed Council Meeting 03/14/2023 Muni Code Title 17.42 Development Impact Fees and Incentives
9 City of Chowchilla Excel PMP
January - March 2023
Public Hearing

4.1 Introduction of an Ordinance deleting Title 17.40 and Adopting Title 17.42 of the City of Chowchilla Municipal Code;
Action: Accepted; second consideration/adoption on March 28, City Council Agenda.

Council Meeting 03/28/2023
Consent

3.2 Conduct a second reading of an ordinance amending title

17.40 and adopting Title 17.42 of the City of Chowchilla Municipal Code (Hamilton)
Motion by Council Member Ahmed, Seconded by Council
Member Troost to approve the consent calendar as
presented. Motion passed unanimously by roll call vote.

Approved as Ordinance No. 513-23.

Public Hearing
and consideration and adoption of a City Council
Resolution approving implementation of proposed
development impact fees per CMC section 17.76; Staff recommends the City Council introduce an ordinance deleting Title 17.40 and adopting Title 17.42 of the Chowchilla Municipal Code: approve the proposed Development Impact Fess and Related incentive program, Storm Drainage Improvement Costs, and Quimby Act Fees as identified in the Development Impact Fee Study; and approve a Resolution to temporarily reduce residential and industrial development impact fees incentivizing the construction of new homes and new industrial facilities within the City of Chowchilla.
"2022 Study" - prepared by NBS Updated Development
Impact Fees Study. Government Code §66016.5 Development Impact Fee Studies every 8 Years. Motion by Council Member Ahmed, seconded by Council Member Troost to approve the introduction of an Ordinance Deleting Title 17.40 and
adopting Title 17.42 of the City of Chowchilla Municipal Code, and, adopting City Council Resolution No. 17-23,
consideration and adoption of a City Council Resolution approving implementation of proposed development impact fees per CMC Section 17.76. Motion passed with Council
Member Chavez absent.

Public Hearing
and Consideration and adoption of a City Council
Resolution temporarily reducing single-family and multifamily residential development fees for a period of 24 months beginning July 1, 2023 and ending June 30, 2025
(Hamilton)
These current developments include Sessions Development, Woodcrest Development, Legacy Ranch, Montgomery Farms,
and possibly 224 units within the Rancho Calera. Motion by Council Member Ahmed, seconded by Mayor Pro Tem Smith
to adopt City Council Resolution No. 18-23, temporarily reducing single-family and multi-family residential
development fees for a period of 24 months beginning July 1, 2023 and ending June 30, 2025. Motion passed with Council Member Chavez absent.

Completed Council Meeting 03/28/2023 Annual Housing Element Progress Report New Business

6.3 Consideration and adoption of a City Council
Resolution accepting General Plan Annual Progress Report and Annual Housing Element Progress report for the 2022 year (Hamilton)
Actions following approval: Staff will submit progress reports to the respective agencies.

Motion by Mayor Pro Tem Smith, seconded by Council Member Troost to approve City Council Resolution No. 24-23, accepting General Plan Annual Progress Report and Annual Housing Element Progress Report for the 2022 Year. Motion passed unanimously by roll call vote.
10 City of Chowchilla Excel PMP
January - March 2023
In Progress Council Meeting 2/25/2020 Strategic Planning Workshop In Progress Council Meeting 02/07/2023 Centennial Celebration Presentation

1.1 Proclamation of the City of Chowchilla's Centennial Anniversary
Wisener announced the Centennial Celebrations that are scheduled throughout the year.

Wkly Activities
Report January 15 - January 21, 2023
Centennial marketing - Social Media, Website, Print Banners, Stickers, Etc. Organization of business participation for t-shirts. Finalizing the dates for events throughout the year.

Wkly Activities
Report January 22 - January 28, 2023
Centennial Marketing - Continued Social Media, Website, Design & Print Banners, Stickers, Etc., Organization of business participation for tshirts, placing orders and prepping for the kick-off event, researching Chowchilla History.

Wkly Activities
Report January 29 - February 4, 2023
Centennial procession and special City Council Meeting Announcement.

Research Chowchilla History for use in Centennial. Work on Centennial Kick-Off Event.

Wkly Activities
Report February 5 - February 11, 2023
Continued Centennial Event; City procession for 100th, Special City Council Meeting, Centennial Proclamations, Prepped for Centennial Kick Off and Special City Council; wrote Centennial Proclamation; took orders for employee Centennial Shirts; worked on design for centennial challenge coin; Hosted Employee luncheon.

Public Works - Staff participated in Centennial Celebration parade. Installed centennial banners along Robertson Blvd and Civic Center.

Wkly Activities
Report February 12 - February 18, 2023
Took orders for Employee Centennial Shirts to finalize.

Wkly Activities
Report February 19 - February 25, 2023
Working on Centennial Events and Dinner
Wkly Activities
Report February 26 - March 11, 2023
Working on Centennial events and Dinner. Creating Flyer/invitation and sponsor info for dinner.

Community Engagement PMP Spreadsheet
11 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report March 12 - March 25, 2023
Working on Centennial Events - Graphic Design and posting of messages - Centennial Dinner, Centennial Challenge Coins, Centennial TShirts. Website - Centennial Invitation, Centennial Sponsorship info.

Working on Centennial Events and Dinner.

In Progress
Completed Council Meeting 03/14/2023 Contingency Fund - CUHSD Senior Grad Night New Business

6.3 Consideration and Adoption of a City Council
Resolution to approve a Donation Request to the
Chowchilla Union High School Class of 2023 to contribute towards Senior Graduation Activities and authorizing the City Administrator or Designee to execute related
documents thereto (Wisener)
Actions following approval: Staff will request a check to be distributed to the Chowchilla Union High School for the Class of 2023 graduation activities. $5,000.00
Motion by Mayor Barragan, seconded by Mayor Pro Tem
Smith to approve City Council Resolution No. 21-23, to
approve a donation request to the Chowchilla Union High School Class of 2023 to contribute towards Senior Graduation Activities and authorizing the City Administrator or designee to execute related documents thereto. Motion passed with Council Member Chavez absent.
12 City of Chowchilla Excel PMP
January - March 2023
In Progress Council Meeting 01/12/2021 CFD - GREENHILLS Wkly Activities
Report
January 1 - January 7, 2023 (Admin) Trying to schedule a follow up meeting on the CFD refunding for next week. The bond refunding team is supposed to meet to discuss then schedule a meeting with us. Montgomery Farms developing has caused an issue that my cause us to split the CFD into 2 separate CFD's. That is what they are analyzing.

In Progress
In Progress Council Meeting 04/09/2019 Financial Software Tyler Wkly Activities
Report January 1 - February 18, 2023
Implementing Tyler Software. Still trying to finalize final modules - Payroll, ComDev., Utilities & Fixed Assists.

Wkly Activities
Report February 19 - February 25, 2023
Admin - Finance, IT and Comm Dev submitted data to Tyler for the License and Permitting module. This is the last module and hope to have it up and running soon.

In Progress
In Progress Council Meeting 01/11/2022 Infill - CFD
Wkly Activities
Report January 29 - February 4, 2023
(Administration) Met with the financing/refunding team to discuss the CFD refunding. It was decided to not break up the CFD into 2 and just go out to the voters to get approval on the current CFD to be refunded. We still need to talk to the current property owners but it will not be up to them. This is because we had the Montgomery Farms development and now have more
than 12 registered voters.

Finance Department PMP Spreadsheet
13 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report March 5 - March 11, 2023
Met with with the CFD refunding team. Received a draft of the proposed Rate and methods of Apportionment (RMA). This
shows the maximum assessments and the different types;
residential, industrial, developed, undeveloped…etc. Since we are removing the remaining bonding authority the maximum assessment go down significantly. However, we also wanted to changed how the 1st to developed were penalized and we spread it out evenly so most of the undeveloped current assessments will go up until they develop. Once developed, the assessments will be significantly less than under the previous model. Incentivizes the developer and easier to market to the end user. We will meet with land owners to show them the model but this will have to be approved by the voters within the district. Since Century Communities build houses and there are more than 12 registered voters now.

In Progress
Completed Council Meeting 01/24/2023 ROPS
Consent

3.4 a.) Consideration and Adoption of a City Council
Resolution (05-23) Approving the Annual Recognized
Obligation Payment Schedule for the Period from July 1, 2022 through June 30, 2023 on Behalf of the Successor
Agency for the Chowchilla Redevelopment Agency
(Pruett)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Ahmed to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

Actions Following Approval: Sign and return to Finance for Submission to Department of Finance.
b.) A Redevelopment Successor Agency Resolution (01-23) Approving the Annual Recognized Obligation Payment
Schedule for the Period from July 1, 2022 through June 30, 2023 (Pruett)
Completed Council Meeting 02/14/2023 Tri-Counties Account New Business

6.2 Consideration and Adoption of a City Council
Resolution (10-23) Designating those Officers having the authority to approve transactions, including deposits and withdrawals, to Tri-Counties Accounts on Behalf of the
City (Williams)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #10-23, Designating those Officers having the authority to approve transactions, including deposits and withdrawals, to Tri-Counties Accounts on behalf of the City. Motion passed unanimously by roll call vote.

Actions Following Approval: Return Signed Resolution to Finance.

Completed Council Meeting 03/28/2023 Mid-Year Budget FY 2022/23 14 City of Chowchilla Excel PMP
January - March 2023
New Business

6.5 Presentation of the City's Mid-Year Budget for FY
2022/23 and consideration and adoption of a City Council Resolution No. 25-23, accepting budget changes as part of the Mid-Year Budget Update for the 2022/23 Fiscal Year
(Pruett).

Actions following approval: The Finance Director or designated staff will post Exhibit A into the City's Financial system.

Motion by Council Member Chavez, seconded by Mayor Pro
Tem Smith to approve City Council Resolution No. 25-23, accepting budget changes as part of the Mid-Year Budget Update for the 2022/23 Fiscal year. Motion passed
unanimously by roll call vote.

In Progress Council Meeting 03/30/2023 Goal Setting Workshop - Budget FY 2023/24 Workshop

1.1 Discussion Regarding Fiscal Year 2023/2024 Goals and Priorities to Incorporate into the Budget (Pruett)
Staff went around the table, addressing each department's 2023/24 fiscal year budget requests. Then, the Council reviewed the survey results that residents and stakeholder submitted online.

In Progress
15 City of Chowchilla Excel PMP
January - March 2023
On Going Council Meeting 6/27/2017 Madera County Fire Station In Progress Council Meeting 2/25/2020 Fire Department Expansion Wkly Activities
Report January 1 - January 7, 2023 (Public Works)
Drafted and posted addendum for the Fire Station Expansion Phase II Project bid request per Fire Dept's request. Notified plan holders.

Wkly Activities
Report January 8 - January 14, 2023 (City Clerk)
Held bid opening for the Fire Expansion project. Public Works - Attended Bid opening also.

Com Dev - Staff spoke with the Madera County Assessor's office regarding the previously submitted Lot Merger
Applications. During the discussion, staff received the new APN number for the Fire Station.

Wkly Activities
Report January 15 - January 21, 2023 (Public Works)
Reviewed and scored the Fire Expansion Phase II Bid received.

Wkly Activities
Report February 5 - February 11, 2023
Finance - met with Jason and Fred to go over Phase I & Phase II of the fire station expansion.

Wkly Activities
Report March 12 - March 18, 2023
Council Member Smith and City Administrator Pruett visited the Fire station to see phase I of the expansion.

City Council 03/14/2023
Consent

3.3 Consideration and Adoption of a City Council Resolution Approving Change Order No. 1 and No. 2 in the Amount of $66,623.00, Authorizing the City Administrator or Designee to Execute all related documents thereto and amending the fiscal year 2022/23 City budget, accepting improvements, and
authorizing filing of the notice of completion for the design/build:

Fire Station Expansion and renovation project. (Rogers) Actions following approval: The resolution and budget
amendments will be sent to the Finance Dept. for inclusion into the FY 2022/23 budget. The change order is approved.

Filing of the NOC with Madera County Recorder and release of %5 retention in the amount of $61,631.50 to Diede
Construction, Inc. Motion by Mayor Pro Tem Smith, seconded by Council Member Troost to approve the consent calendar as presented. Motion passed with Council Member Chavez
absent. Approved by Council Resolution No. 13-23.

Council Meeting 03/14/203
Fire Department PMP Spreadsheet
16 City of Chowchilla Excel PMP
January - March 2023
New Business

6.2 Consideration and Adoption of a City Council Resolution awarding the design/build: Fire Station Expansion and Renovation Project to Diede Construction, Inc., in the amount of
$1,204,700.00, authorizing the City Administrator or designee to execute all related documents thereto and amending the fiscal year 2022/23 City budget. (Gaumnitz)
Actions following approval: The resolution and budget
amendments will be sent to the Finance Dept. for inclusion into the FY 2022/23 budget. The City Administrator will enter into an agreement with Diede Construction, Inc. once an agreement has been created and approved from the City's legal counsel. Motion by Council Member Troost, seconded by Council Member Ahmed to approve City Council
Resolution No. 20-23, Awarding the Design/build Fire Station Expansion and Renovation Project to Diede Construction, Inc. in the Amount of $990,000.00, Authorizing the City
Administrator or Designee to execute all related documents thereto and amending the Fiscal Year 2022/23 City Budget.

Motion passed with Mayor Pro Tem Smith voting 'No' and
Council Member Chavez Absent.

In Progress
In Progress City Council 03/14/2023 Weed Abatement
Consent

3.6 Consideration and Adoption of a City Council Resolution Declaring the Existence of a Public Nuisance by Virtue of Certain Weed Growth (Gaumnitz)
Actions following approval: Administrative services office to forward a copy of the executed resolution to the Community & Economic Development Department to process. Community & Economic Development Department to arrange for publication in local newspaper. Motion by Mayor Pro Tem Smith, seconded by Council Member Troost to approve the consent calendar as presented. Motion passed with Council Member Chavez absent. Approve Council Resolution No. 16-23.

In Progress
17 City of Chowchilla Excel PMP
January - March 2023
Completed Council Meeting 02/14/2023 New PD Vehicle
Wkly Activities
Report January 29 - February 4, 2023
Got the final disposition of the Fire and PD vehicles that ran into each other; both vehicles are total loss and can now search for their replacements.

New Business

6.3 Consideration and Adoption of a City Council
Resolution (11-23) Approving Budget Amendments for
Measure N to cover the cost of replacing a totaled patrol vehicle (Palmer)
Motion by Council Member Troost, Seconded by Mayor Barragan to Approve Amended City Council Resolution #11-23, Approving Budget Amendment to Cover the Cost of Replacing a Totaled Patrol Vehicle.

Motion passed Unanimously by roll call vote.

Action following approval: The Finance Director or designated staff will post the adjusted budget into the City's Financial system, allowing the Chowchilla Police Department to replace the vehicles.

The vehicle will then be ordered by the Chowchilla Police Department
Police Department PMP Spreadsheet
18 City of Chowchilla Excel PMP
January - March 2023
On Going Council Meeting 3/28/2017 (SR 99/233 Interchange) ACTIONS FOLLOWING APPROVAL: Implement the direction of the City Council.

Wkly Activities
Report
February 5 - February 11, 2023 Attended two meetings with Caltrans and MCTC staff to discuss the Roundabouts project. First meeting was to discuss the cost for Caltrans to complete the design and right-of-way phases of the Chowchilla Interchange project once the environmental documents are complete. The cost is estimated at $4.4m. The second meeting was the Monthly Status Meeting. They are on track to complete by July 2023.

Wkly Activities
Report
March 5 - March 11, 2013 Mark, Ray and Rod met with Assemblywoman Soria and her representative asked for help with the Fairmead project and the Roundabout funding.

Public Works - Attended project update meeting with
Caltrans and MCTC staff regarding the roundabouts. The
draft environmental documents is approx. 85% complete.

They are also working on design exceptions to try and get the fourth leg into the Rancho Calera commercial development approved.

Wkly Activities
Report
March 12 - March 18, 2023 Attended meeting with Caltrans, MCTC staff, Madera County and City staff regarding Vehicle Miles Traveled (VMT) mitigation for the Roundabouts project. As part of the environmental
document VMT mitigation will be required. Amount still being determined but initial discussion is potentially adding a vanpool in Madera County somewhere in order to reduce VMT.

Put together Congressional Project Funding (CPF) request for Congressman Duarte for the Roundabouts Project and sent to his staff.

On Going
On Going Council Meeting 6/27/2017 (Former Library) Structural Evaluation - Advanced Structural Design waiting for report
Council Meeting 01/10/2023
Deferred
Business

5.1 Discussion and/or Direction Concerning the Former County Library (Pruett)
The City Council directed staff to bring back a resolution to authorize the Historical Society to submit an application for historical designation of the building.

Council Meeting 01/24/2023
Public Works Department PMP Spreadsheet
19 City of Chowchilla Excel PMP
January - March 2023
Deferred
Business

5.1 Consideration and Adoption of a City Council Resolution Authorizing the Chowchilla Historical Society to Submit an Application for Consideration of the State of California Historical Designation for the Former County Library on Behalf of the City of Chowchilla and to Enter into a Reimbursement Agreement
(Rogers)
Motion by Council Member Troost, Seconded by Mayor Pro
Tem Smith to Approve City Council Resolution #07-23,
Authorizing the Chowchilla Historical Society to Submit an Application for Consideration of the State of California Historical Designation for the Former County Library on Behalf of the City of Chowchilla and to Enter into a
Reimbursement Agreement, as amended. Motion passed
unanimously by roll call vote. Action Following Approval:

Notify the Chowchilla Historical Society that they can submit an application to the State for consideration of State
Historical Designation.

Wkly Activities
Report January 15 - January 21, 2023
Discussion with the Chowchilla Historical Society President and Vice-President (Judy Abraugh and Dale Thomas respectively), about the former library, the upcoming council meeting to discuss the application for the Historical designation, and that the City is still holding the Dodge Brothers bricks at the Corp Yard that Council approved to donate to them last May.

Wkly Activities
Report January 22 - January 28, 2023
Follow up discussion with the Chowchilla Historical Society about the former library and recent City Council resolution. Discussed next step and the application for the historical designation. City Attorney is working on the draft agreement.

Wkly Activities
Report January 29 - February 4, 2023
Attended meeting with City Attorney to discuss development of draft agreement with the Historical Society.

Wkly Activities
Report February 5 - February 11, 2023
Attended meeting with City Attorney to discuss development of draft agreement with the Historical society. Sent draft agreement to Historical society for their meeting on Friday.

Wkly Activities
Report February 12 - February 18, 2023 (Clerk)
Obtained the insurance limit recommendations from the RMA for the Historical Society/City MOU.

Wkly Activities
Report March 5 - March 11, 2013
Phone meeting with Dale Thomas of the Historical Society. He had some questions regarding the MOU for the library. The Historical Society then sent a revised draft MOU for review. City Attorney reviewing.
20 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report March 12 - March 18, 2023
Met with Dale Thomas to discuss some MOU concerns he had and what they are planning to do. The Historical Society wants to hire their own adobe building specialist to do a study. Said the one we used mentioned he was not an expert in adobe buildings. I told him we are still going to use what our study said needs to be done, but we will use the study they do as a discussion item.

On Going
On-Going 6/06/2016 (Fairmead WWTP Project)
Wkly Activities
Report January 29 - February 4, 2023
Attended meeting with Self-Help Enterprise and Leadership Council to discuss progress on their outreach for the Fairmead Sewer Project. They informed us that the State was requiring them to get a minimum of 125 right-of-way entries forms out of 175 in order to receive full funding. Met with the above groups and the State to discuss further. State clarified that they just need surveys indicating interest. SHE and Leadership Counsel believe that is attainable and will continue to collect. State is still shooting for Q2 for a grant agreement.

Wkly Activities
Report February 19 - February 25, 2023
Admin - Reached out to the High Speed Rail team to see if they could assist us with the State Water Resources Control Board and the approval of the Fairmead consolidation project application.

Have a meeting next week with Garth to discuss that and other HSR updates.

Wkly Activities
Report February 26 - March 4, 2023 (Admin)
Met with Garth Fernandez of High Speed Rail. We asked him to reach out to the State Water Resources Control Board to assist with the Fairmead Consolidation Grant. That just continues to get pushed out further and further. The longer the project gets pushed out, the more the costs will be and we only have the grant and HSR to pay for the project. It also includes improvements to Ave 24 which we have to do before AutoZone opens or we will have to pay for it ourselves instated of the grant.

Public Works - Attended monthly Fairmead - Chowchilla
Wastewater Treatment Facility Connection Project Check-in meeting.

Wkly Activities
Report March 5 - March 11, 2013
Mark, Ray and Rod met with Assemblywoman Soria and her
representative asked for help with the Fairmead project and the Roundabout funding.

Wkly Activities
Report March 12 - March 18, 2023
Put together requests to Assembly member Soria and State Senator Cabellero for assistance with securing the Fairmead Sewer Consolidation Project state funding.
21 City of Chowchilla Excel PMP
January - March 2023
Council Meeting 03/14/2023
consent

3.4 Consideration and Adoption of a City Council Resolution Amending Council Resolution No. 32-20, Giving authorization to File a Financial Assistance Application Financing agreement from the State Water Resources Control Board for the Planning, Design, and Construction of the Chowchilla-Fairmead Sewer Consolidation Project, to define the project as the "Fairmead-Chowchilla Wastewater Treatment Facility Connecting Project." (Rogers)
Actions following approval: City will send the amended
resolution to the SWRCB. Motion by Mayor Pro Tem Smith, seconded by Council Member Troost to approve the consent calendar as presented, motion passed with Council Member Chavez absent. Approved by Council Resolution No. 14-23.

On Going
In Progress Council Meeting 01/22/2019 (Robertson Blvd Beautification Project) Contract Signed with Caltrans Wkly Activities
Report November 6 - November 12, 2022
Attended meeting with Caltrans District 6 and City Engineer to discuss Clean CA Robertson Median Beautification Project.

Wkly Activities
Report March 19 - March 25, 2023
Worked on Local Partnership Program (LLP) Formula Funds Application. These funds are made available to MCTC, who then passes them through to the local agencies. Chowchilla estimated amount to receive is $126,000.00, which will be applied to the Chowchilla Blvd. Project.

In Progress
On Going Council Meeting 01/22/2019 (Storm Drainage Improvements) Wkly Activities
Report October 30, 2022 – November 5, 2022
Ongoing. The contractor is working on misc. improvements. Fog seal of the road improvements was completed. Once cured, striping and signage to start, weather permitting.

On Going
In Progress Council Meeting 4/23/2019 FLEET
Wkly Activities
Report
January 1 - January 7, 2023 (Administration) Have a follow up meeting set up for next week with Enterprise Fleet Management. To get more numbers on including PD
vehicles in our replacement plan. We are looking to lease vehicles which will enable us to get more new vehicles each year.

We will then turn them in every few years to get a good resale value. This will enable us to update our fleet and minimize our maintenance costs. Enterprise will be able to help with our issue of actually getting vehicles in a timely manner.
22 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report
January 8 - January 14, 2023 (Administration) Met with staff and Enterprise Fleet to further discuss a fleet leasing plan.

Public Works - Attended meeting with Enterprise to further discuss their Enterprise Fleet Management program.

Wkly Activities
Report
January 15 - January 21, 2023 Attended meeting with Enterprise to further discuss their Enterprise Fleet Management Program.

Wkly Activities
Report
January 29 - February 4, 2023 (Administration) Met with Enterprise Fleet Management. We have to run the numbers for the budget to make sure we can do the plan but I am leaning towards doing it. It will be less money on maintenance and keep our fleet newer. Also can help us with the current problem of vehicles taking a long time to even receive.

Public Works - Attended meeting with Enterprise for their Fleet Management Program. Draft costs were submitted.

Staff asked for finalized draft budget information to present to Council.

In Progress
In Progress Council Meeting 11/12/2019 68 Proposition
In Progress Council Meeting 11/12/2019 AIP Project List Wkly Activities
Report January 22 - January 28, 2023
Royal Electric started work on the Airport Beacon Project to install the beacon tower foundation, bollards, pull boxes, ducts etc. & some of the valt work.

In Progress
On Hold Council Meeting 1/14/2020 (Boat Races) Possible Summer Season On Going Council Meeting 03/09/2021
Submitted CDBG Funding Application Waiting Response
[Kings Ave Storm Drain Project & ADA Sidewalk
Improvement Project]
Wkly Activities
Update
February 19 - February 25, 2023 Comm Dev. - Met with the HCD regarding the Storm Drainage and ADA Sidewalk Improvement projects.

On Going
In Progress Council Meeting 06/08/2021 Humboldt Storm Drainage & Street Reconstruction Project Wkly Activities
Report January 1 - January 7, 2023
The contractor is waiting on weather break to complete additional sidewalk improvements and signage to arrive in order to complete the project.
23 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report January 8 - January 14, 2023
Ongoing - The contractor is waiting on weather break to complete additional sidewalk improvements and signage to arrive in order to complete the project.

Wkly Activities
Report January 15 - January 21, 2023
The contractor will be providing a schedule to complete additional sidewalk improvements and signage to arrive in order to complete the project. Additionally, staff noticed chipping/flaking of some of the crosswalk paint. Contractor will required to repair.

Wkly Activities
Report January 22 - January 28, 2023
Worked on the CDBG reimbursement requests for the Humboldt Street Improvement Project. Contractor began work to complete additional sidewalk improvements.

Wkly Activities
Report January 29 - February 4, 2023
Completed and submitted CDBG reimbursement request for Humboldt Street Improvements Project for HCD review and approval.

Contractor working to complete additional sidewalk
improvements.

Wkly Activities
Report February 5 - February 18, 2023
Contractor working to complete additional sidewalk improvements.

Wkly Activities
Report February 19 - February 25, 2023
Contractor working to complete additional sidewalk improvements.

Rectangular Rapid Flashing Beacons (RRFBs) installed.

In Progress
In Progress Council Meeting 07/27/2021 Transient Ag Use @ Airport In Progress Council Meeting 10/26/2021 Well Installation - Pheasant Run, LLC Completed Council Meeting 01/25/2022 PD Water Pipe Rehabilitation Project Wkly Activities
Report January 1 - January 7, 2023
Ongoing - Project nearing completion.

Wkly Activities
Report January 8 - January 14, 2023
Project in Closeout
24 City of Chowchilla Excel PMP
January - March 2023
Council Meeting 03/14/2023
Consent

3.5 Consideration and Adoption of a City Council Resolution Accepting Improvements and Authorizing Filing of the Notice of Completion for the Chowchilla Police Department Domestic Water Piping Retrofit Project. (Rogers)
Actions following approval: Filing of Notice of Completion with Madera County Recorder. Release of 5% retention in the amount of $25,500.00 to Diede Construction, Inc. Motion by Mayor Pro Tem Smith, seconded by Council Member
Troost to approve the consent calendar as presented.

Motion passed with Council Member Chavez absent.

Approve by Council Resolution No. 15-23.

Completed
In Progress Council Meeting 07/26/2022 - JNT RDA Street Crossing Safety In Progress Council Meeting 12/13/2022 Well No. 15
Wkly Activities
Report January 1 - January 7, 2023
Reviewed new Well 15 Test Hole bid document and posted to website and CIP list.

Wkly Activities
Report January 8 - January 14, 2023
Completed revised Well 15 Test Hole Bid Documents and began advertising. Began reaching out to multiple vendors to notify them of the bid opportunity.

Wkly Activities
Report January 15 - January 21, 2023
Revised Well at test hole bid documents is advertising. Continued reach out to multiple vendors to notify them of the bid opportunity. Sent the bid notice to 220 recipients. Reviewing questions received and preparing responses.

Wkly Activities
Report January 22 - January 28, 2023
Well 15 Test Hole Bid ITB. Continued reach out to multiple vendors to notify them of the bid opportunity. Sent the bid notice to 220 recipients. Reviewing questions received and preparing responses.

Wkly Activities
Report January 29 - February 4, 2023
(Administration) Jason and I met with hydrologist consulting firm to discuss our test well invitations to bid (ITB). Met the president of the company at the New Mayor and Council Member conference. They provided some insight on things we could change to get more bids.

Jason is making some modifications and will post the amendment to the ITB.

Public Works - Well 15 Test Hole Bid ITB. Met with an outside consultant (Wood Rodgers) regarding the ITB and how to
potentially getting higher response to the ITB.

Wkly Activities
Report February 5 - February 11, 2023
Well 15 Test Hole Bid ITB updated it include test well and production well.
25 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report February 26 - March 5, 2022
Attended bid opening for Well #15. The City received four bids. Bids are currently being evaluated.

City Clerk - Held a bid opening for Well 15 test well. Received 4 bids.

Wkly Activities
Report March 5 - March 18, 2023
Bids are currently being evaluated for the Well #15 project.

Wkly Activities
Report March 19 - March 25, 2023
Completed evaluation of bids received for the Well No. 15 project.

Completed council report with recommendation of award.

Council Meeting 03/28/2023
New Business

6.1 Consideration and adoption of a City Council Resolution awarding the Contract for Well No. 15 Test Hole in the amount of $803,895.00 and authorizing the City Administrator or Designee to execute related documents thereto. (Rogers)
Actions following approval: Execution of Contract, PreConstruction Meeting and Notice to Proceed. Construction (90 Working Days). Motion by Council Member Chavez, seconded by Mayor Pro Tem Smith to approve City Council Resolution No. 22- 23, awarding the contract for Well No. 15 test hole in the amount of $803,895.00 and authorizing the City Administrator or Designee to execute related documents thereto, motion passed unanimously by roll call vote.

In Progress
Completed Council Meeting 01/10/023 Cal Recycle Payment Program Consent

3.4 Consideration and Adoption of a City Council Resolution (02- 23) Authorizing Submittal of Application for CalRecycle Annual City/County Payment Program and Related Authorizations
(Roger)
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

Action Following Approval: Staff will submit resolution to complete application process.

Wkly Activities
Report January 15 - January 21, 2023
Uploaded Resolution for Bev Container City/County Funds and submitted funding request.

Wkly Activities
Report February 5 - February 11, 2023
Attended a meeting with CalRecycle, City of Madera and Madera County to discuss Regional Organics Capacity Planning and State Mandates reporting (SB 1383)
Completed Council Meeting 02/14/2023 AB 836
Wkly Activities
Report January 15 - January 21, 2023 AB 836 Clean Air Centers Pilot Program research.

Consent

3.4 Consideration and Approval of a City Council Resolution Authorizing Submittal of an Application for AB 836 (Clean Air Centers Pilot Program) and other Related Authorizations Thereto (Rogers)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

Actions Following Approval: Staff will submit approved resolution to complete application process.
26 City of Chowchilla Excel PMP
January - March 2023
Wkly Activities
Report February 26 - March 11, 2022
Worked on the AB 836 Clean Air Centers Pilot Program grant application.

Completed Council Meeting 03/14/2023 OpenGov - Software Consent

6.1 Consideration and Adoption of a City Council Resolution Approving the purchase of the OpenGov Procurement Software Platform for Online bidding and contract management, for a first-year price of $35,650.00, Authorizing the City
Administrator or designee to execute all related documents thereto and amending the fiscal year 2022/23 budget. (Rogers) Actions following approval: The City Administrator will enter into an agreement with OpenGov.

Motion by Council Member Ahmed, seconded by Mayor Pro Tem Smith to adopt City Council Resolution No. 19-23, approving the purchase of the OpenGov Procurement Software Platform for online bidding and contract management, for a first-year price of $35,3653.00, authorizing the City Administrator or designee to execute all related documents thereto and amending the fiscal year 2022/23 budget. Motion passed with Council Member Chavez absent.

Wkly Activities
Report March 19 - March 25, 2023
Attended meeting with OpenGov to discuss implementation schedule and training for the new bid software.
27 REPORT TO THE CITY COUNCIL
Item 3.6

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 25, 2023
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in March 2023.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
4/17/2023 1:34:25 PM Page 1 of 7
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 03/01/2023 - 03/31/2023
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
03/01/2023 64674 A-1 Auto Electric Accounts Payable Outstanding Check -81.26 03/01/2023 64675 American Fidelity Accounts Payable Outstanding Check -2,476.74 03/01/2023 64676 AT & T Reversal Accounts Payable Outstanding Check Reversal 1,571.74 03/01/2023 64676 AT & T Accounts Payable Outstanding Check -1,571.74 03/01/2023 64677 AutoZone Parts, Inc Accounts Payable Outstanding Check -1,903.35 03/01/2023 64678 Baker Supplies and Repairs Accounts Payable Outstanding Check -211.57 03/01/2023 64679 Best Uniforms Accounts Payable Outstanding Check -1,131.17 03/01/2023 64680 Brandley Engineering, Inc. Accounts Payable Outstanding Check -26,368.64 03/01/2023 64681 BSK Associates Accounts Payable Outstanding Check -280.00 03/01/2023 64682 California Rural Water Association Accounts Payable Outstanding Check -1,507.00 03/01/2023 64683 Central Valley Veterinary Clinic Accounts Payable Outstanding Check -1,040.75 03/01/2023 64684 City of Chowchilla-CH Accounts Payable Outstanding Check -74.79 03/01/2023 64685 Fastenal Company Accounts Payable Outstanding Check -974.18 03/01/2023 64686 Government Finance Officers Accounts Payable Outstanding Check -150.00 03/01/2023 64687 Guadalupe Gonzalez Accounts Payable Outstanding Check -55.18 03/01/2023 64688 Joshua Cobb Accounts Payable Outstanding Check -111.00 03/01/2023 64689 Joshua Cobb Accounts Payable Outstanding Check -68.00 03/01/2023 64689 Joshua Cobb Reversal Accounts Payable Outstanding Check Reversal 68.00 03/01/2023 64690 L.N. Curtis & Sons Accounts Payable Outstanding Check -2,116.14 03/01/2023 64691 Lozano Smith, LLP Accounts Payable Outstanding Check -19,241.09 03/01/2023 64692 Madera County Accounts Payable Outstanding Check -40.00 03/01/2023 64693 Medvetta Financial Inc. Accounts Payable Outstanding Check -12,519.47 03/01/2023 64694 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -108,903.56 03/01/2023 64695 MidAmerica Administrative & Accounts Payable Outstanding Check -252.00 03/01/2023 64696 Mobile Communications America, Inc Accounts Payable Outstanding Check -353.38 03/01/2023 64697 MuniServices LLC Accounts Payable Outstanding Check -437.21 03/01/2023 64698 Myers Stevens & Toohey & Co Inc Accounts Payable Outstanding Check -536.60 03/01/2023 64699 Navia Benefit Solutions Accounts Payable Outstanding Check -64.80 03/01/2023 64700 NBS Government Finance Accounts Payable Outstanding Check -8,225.24 03/01/2023 64701 ODP Business Solutions, LLC Accounts Payable Outstanding Check -45.39 03/01/2023 64702 PACE Supply Corp Accounts Payable Outstanding Check -3,792.65 03/01/2023 64703 PARS Accounts Payable Outstanding Check -487.59 03/01/2023 64704 Precision Hydro Inc. Accounts Payable Outstanding Check -852.50 03/01/2023 64705 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -4,300.00 03/01/2023 64706 ProClean Supply Accounts Payable Outstanding Check -311.98 03/01/2023 64707 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -315.94 Bank Transaction Report Issued Date Range: -
4/17/2023 1:34:25 PM Page 2 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/01/2023 64708 Prudential Overall Supply Accounts Payable Outstanding Check -853.18 03/01/2023 64709 Quad Knopf, Inc. Accounts Payable Outstanding Check -7,040.44 03/01/2023 64710 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -632.10 03/01/2023 64711 R & R Pool Service Accounts Payable Outstanding Check -130.00 03/01/2023 64712 Railworks Track Systems LLC Accounts Payable Outstanding Check -215.00 03/01/2023 64713 SCA of CA, LLC Accounts Payable Outstanding Check -3,760.00 03/01/2023 64714 Sparkletts Accounts Payable Outstanding Check -81.90 03/01/2023 64715 Stacy Turner Accounts Payable Outstanding Check -111.00 03/01/2023 64716 Sunbelt Rentals Inc. Accounts Payable Outstanding Check -1,671.99 03/01/2023 64717 Terryberry Accounts Payable Outstanding Check -627.53 03/01/2023 64718 TF Tire & Service Accounts Payable Outstanding Check -1,125.67 03/01/2023 64719 Tyler Technologies, Inc. Accounts Payable Outstanding Check -4,640.00 03/01/2023 64720 US BANK (CAL-CARD) Accounts Payable Outstanding Check -3,960.01 03/01/2023 64721 Van De Pol Enterprises Accounts Payable Outstanding Check -5,636.54 03/01/2023 64722 Verizon Wireless Accounts Payable Outstanding Check -2,697.07 03/01/2023 64723 Vision Service Plan - (CA) Accounts Payable Outstanding Check -938.00 03/01/2023 64724 Wilmer Inzunza Accounts Payable Outstanding Check -68.00 03/01/2023 64724 Wilmer Inzunza Reversal Accounts Payable Outstanding Check Reversal 68.00 03/01/2023 64725 Zions Bancorporation National Association Accounts Payable Outstanding Check -1,096.95 03/01/2023 64727 HomeLight Homes, Inc. Utility Billing Outstanding Check -293.91 03/01/2023 64728 Laualtu Moala Utility Billing Outstanding Check -51.55 03/01/2023 64729 Lisa Barboza Utility Billing Outstanding Check -114.69 03/01/2023 64730 Ryan Swartz Utility Billing Outstanding Check -1,148.88 03/01/2023 64731 MWM Rail Services Utility Billing Outstanding Check -1,049.84 03/09/2023 64732 Adrian Rocha Accounts Payable Outstanding Check -661.26 03/09/2023 64733 CA State Disbursement Unit Accounts Payable Outstanding Check -385.37 03/09/2023 64734 Chowchilla Employees Assn. Accounts Payable Outstanding Check -165.00 03/09/2023 64735 Chowchilla Mid-Management Accounts Payable Outstanding Check -240.00 03/09/2023 64736 Chowchilla Office Accounts Payable Outstanding Check -90.00 03/09/2023 64737 Chowchilla Peace Officers Accounts Payable Outstanding Check -774.00 03/09/2023 64738 Void Check Accounts Payable Voided Check 0.00 03/09/2023 64739 Fitness Peak Accounts Payable Outstanding Check -87.50 03/09/2023 64740 Gary V. Twitty Accounts Payable Outstanding Check -777.05 03/09/2023 64741 Jeff Troost Accounts Payable Outstanding Check -284.40 03/09/2023 64742 John Chavez Accounts Payable Outstanding Check -210.61 03/09/2023 64743 Nicholas Palmer Accounts Payable Outstanding Check -1,572.99 03/09/2023 64744 Randall L. Hadley Accounts Payable Outstanding Check -147.05 03/09/2023 64745 U.S. Bank (PARS) Accounts Payable Outstanding Check -199.96 03/09/2023 64746 US Post Office Accounts Payable Outstanding Check -2,197.19 03/09/2023 64747 Waseem Ahmed Accounts Payable Outstanding Check -284.40 03/13/2023 64742 John Chavez Reversal Accounts Payable Outstanding Check Reversal 210.61 03/13/2023 64748 Alert-O-Lite Inc. Accounts Payable Outstanding Check -2,612.48 03/13/2023 64749 Allstar Fire Equipment Inc. Accounts Payable Outstanding Check -1,343.00 Bank Transaction Report Issued Date Range: -
4/17/2023 1:34:25 PM Page 3 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/13/2023 64750 AT & T Accounts Payable Outstanding Check -266.08 03/13/2023 64751 AT & T Accounts Payable Outstanding Check -1,571.44 03/13/2023 64752 Biddle Consulting Group, Inc Accounts Payable Outstanding Check -1,495.00 03/13/2023 64753 Blue Shield of California Accounts Payable Outstanding Check -75,181.44 03/13/2023 64754 BSK Associates Accounts Payable Outstanding Check -280.00 03/13/2023 64755 Central Valley Veterinary Clinic Accounts Payable Outstanding Check -750.24 03/13/2023 64756 Chowchilla DoIt Best Accounts Payable Outstanding Check -128.40 03/13/2023 64757 Comcast Accounts Payable Outstanding Check -43.37 03/13/2023 64758 Cook's Communication Corp Accounts Payable Outstanding Check -354.16 03/13/2023 64759 Dooley Enterprises Inc. Accounts Payable Outstanding Check -7,407.65 03/13/2023 64760 Ennis-Flint, Inc, Accounts Payable Outstanding Check -5,028.18 03/13/2023 64761 Estevan Martinez Accounts Payable Outstanding Check -51.00 03/13/2023 64762 Farmers Hardware Accounts Payable Outstanding Check -413.97 03/13/2023 64763 Void Check Accounts Payable Voided Check 0.00 03/13/2023 64764 H & R Families Inc. Accounts Payable Outstanding Check -28.00 03/13/2023 64765 Holloway Environmental Solutions LLC Accounts Payable Outstanding Check -19,240.90 03/13/2023 64766 Impeccable Pools & Construction Inc. Accounts Payable Outstanding Check -1,500.00 03/13/2023 64767 James Dewall Accounts Payable Outstanding Check -68.00 03/13/2023 64768 Jesse Herring Accounts Payable Outstanding Check -68.00 03/13/2023 64768 Jesse Herring Reversal Accounts Payable Outstanding Check Reversal 68.00 03/13/2023 64769 Joann McClendon Accounts Payable Outstanding Check -479.00 03/13/2023 64770 John Chavez Accounts Payable Outstanding Check -210.61 03/13/2023 64771 John Chavez Accounts Payable Outstanding Check -373.50 03/13/2023 64772 Jonah Rogers Reversal Accounts Payable Outstanding Check Reversal 85.00 03/13/2023 64772 Jonah Rogers Accounts Payable Outstanding Check -85.00 03/13/2023 64773 Kelby Grissom Accounts Payable Outstanding Check -85.00 03/13/2023 64774 Kelby Grissom Accounts Payable Outstanding Check -68.00 03/13/2023 64775 Kelly Moore Paint Company Inc. Accounts Payable Outstanding Check -448.03 03/13/2023 64776 L.N. Curtis & Sons Accounts Payable Outstanding Check -22,268.57 03/13/2023 64777 League of California Cities Accounts Payable Outstanding Check -8,026.51 03/13/2023 64778 Madera County Economic Accounts Payable Outstanding Check -8,568.80 03/13/2023 64779 Madera County LAFCO Accounts Payable Outstanding Check -11,794.78 03/13/2023 64780 Merced Pools Accounts Payable Outstanding Check -1,500.00 03/13/2023 64781 Municipal Maintenance Accounts Payable Outstanding Check -4,497.65 03/13/2023 64782 NBS Government Finance Accounts Payable Outstanding Check -5,492.91 03/13/2023 64783 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,091.74 03/13/2023 64784 Platt Electrical Supply Accounts Payable Outstanding Check -58.52 03/13/2023 64785 Pools by Ricketts Accounts Payable Outstanding Check -3,500.00 03/13/2023 64786 Principal Financial Group Accounts Payable Outstanding Check -9,044.64 03/13/2023 64787 Prudential Overall Supply Accounts Payable Outstanding Check -46.93 03/13/2023 64788 Quad Knopf, Inc. Accounts Payable Outstanding Check -35,871.26 03/13/2023 64789 Rahn's Fire Safety Services Accounts Payable Outstanding Check -135.50 03/13/2023 64790 Rick Manuel Medeiros Accounts Payable Outstanding Check -450.00 Bank Transaction Report Issued Date Range: -
4/17/2023 1:34:25 PM Page 4 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/13/2023 64791 Rod Pruett Accounts Payable Outstanding Check -208.50 03/13/2023 64792 Royal Electric Company Accounts Payable Outstanding Check -92,778.90 03/13/2023 64793 Rumble Tree Inc. Accounts Payable Outstanding Check -1,850.00 03/13/2023 64794 Samantha Gutierrez Accounts Payable Outstanding Check -51.00 03/13/2023 64795 Signature Pools & Spa Accounts Payable Outstanding Check -1,500.00 03/13/2023 64796 Silva Ford Madera Accounts Payable Outstanding Check -79.36 03/13/2023 64797 Smith Truck Repair Accounts Payable Outstanding Check -8,819.33 03/13/2023 64798 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,702.48 03/13/2023 64799 Toshiba Financial Services Accounts Payable Outstanding Check -381.72 03/13/2023 64800 US BANK (CAL-CARD) Accounts Payable Outstanding Check -14,036.56 03/13/2023 64801 Van De Pol Enterprises Accounts Payable Outstanding Check -4,919.88 03/13/2023 64802 Xybix Systems Inc. Accounts Payable Outstanding Check -52,678.48 03/13/2023 64803 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -13,852.32 03/13/2023 64804 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -112.25 03/16/2023 64805 Void Check Accounts Payable Voided Check 0.00 03/16/2023 64806 Jalynn S. Klups Accounts Payable Outstanding Check -1,627.12 03/23/2023 64807 Adrian Rocha Accounts Payable Outstanding Check -661.26 03/23/2023 64808 CA State Disbursement Unit Accounts Payable Outstanding Check -385.37 03/23/2023 64809 Chowchilla Employees Assn. Accounts Payable Outstanding Check -165.00 03/23/2023 64810 Chowchilla Mid-Management Accounts Payable Outstanding Check -240.00 03/23/2023 64811 Chowchilla Office Accounts Payable Outstanding Check -105.00 03/23/2023 64812 Chowchilla Peace Officers Accounts Payable Outstanding Check -817.00 03/23/2023 64813 Void Check Accounts Payable Voided Check 0.00 03/23/2023 64814 Fitness Peak Accounts Payable Outstanding Check -87.50 03/23/2023 64815 Gary V. Twitty Accounts Payable Outstanding Check -892.23 03/23/2023 64816 Nicholas Palmer Accounts Payable Outstanding Check -1,400.94 03/23/2023 64817 U.S. Bank (PARS) Accounts Payable Outstanding Check -160.70 03/23/2023 64818 AFLAC Accounts Payable Outstanding Check -1,252.61 03/23/2023 64819 Alert-O-Lite Inc. Accounts Payable Outstanding Check -92.30 03/23/2023 64820 AutoZone Parts, Inc Accounts Payable Outstanding Check -601.04 03/23/2023 64821 Badger Meter Inc. Accounts Payable Outstanding Check -606.24 03/23/2023 64822 Brandley Engineering, Inc. Accounts Payable Outstanding Check -10,921.30 03/23/2023 64823 BSK Associates Accounts Payable Outstanding Check -736.00 03/23/2023 64824 CDCE Incorporated Accounts Payable Outstanding Check -5,217.40 03/23/2023 64825 CDW Government, Inc. Accounts Payable Outstanding Check -629.31 03/23/2023 64826 Central SJV RMA Accounts Payable Outstanding Check -169,012.00 03/23/2023 64827 Central Valley Veterinary Clinic Accounts Payable Outstanding Check -1,548.22 03/23/2023 64828 Chowchilla DoIt Best Accounts Payable Outstanding Check -92.44 03/23/2023 64829 Comcast Accounts Payable Outstanding Check -270.59 03/23/2023 64830 Department of Justice/Acc B/A Accounts Payable Outstanding Check -245.00 03/23/2023 64831 Elk Grove Auto Group Accounts Payable Outstanding Check -110,334.63 03/23/2023 64832 Farmers Hardware Accounts Payable Outstanding Check -79.98 03/23/2023 64833 Grainger Accounts Payable Outstanding Check -54.54 Bank Transaction Report Issued Date Range: -
4/17/2023 1:34:25 PM Page 5 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/23/2023 64834 Home Depot Credit Services Accounts Payable Outstanding Check -1,757.23 03/23/2023 64835 Void Check Accounts Payable Voided Check 0.00 03/23/2023 64836 L.N. Curtis & Sons Accounts Payable Outstanding Check -235.54 03/23/2023 64837 Legal Notification Services, Inc Accounts Payable Outstanding Check -2,111.78 03/23/2023 64838 Madera Co Auditor/Controller Accounts Payable Outstanding Check -132,726.18 03/23/2023 64839 Madera Tribune Accounts Payable Outstanding Check -247.00 03/23/2023 64840 Michael Baker International Inc. Accounts Payable Outstanding Check -4,575.00 03/23/2023 64841 MidLand TractorCompany Accounts Payable Outstanding Check -141.36 03/23/2023 64842 NBS Government Finance Accounts Payable Outstanding Check -4,044.96 03/23/2023 64843 Occupational Health Centers of California Accounts Payable Outstanding Check -112.00 03/23/2023 64844 ODP Business Solutions, LLC Accounts Payable Outstanding Check -521.07 03/23/2023 64845 O'Reilly Auto Parts Accounts Payable Outstanding Check -445.50 03/23/2023 64846 PACE Supply Corp Accounts Payable Outstanding Check -4,564.13 03/23/2023 64847 PARS Accounts Payable Outstanding Check -487.59 03/23/2023 64848 PR Diamond Products Inc. Accounts Payable Outstanding Check -666.00 03/23/2023 64849 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -26,000.00 03/23/2023 64850 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -27.18 03/23/2023 64851 Prudential Overall Supply Accounts Payable Outstanding Check -214.22 03/23/2023 64852 Purl's Sheet Metal & Air Conditioning Accounts Payable Outstanding Check -10,394.63 03/23/2023 64853 Quad Knopf, Inc. Accounts Payable Outstanding Check -98.66 03/23/2023 64854 R & R Pool Service Accounts Payable Outstanding Check -130.00 03/23/2023 64855 Rahn's Fire Safety Services Accounts Payable Outstanding Check -738.00 03/23/2023 64856 S & W Auto Parts Inc. Accounts Payable Outstanding Check -422.04 03/23/2023 64857 San Joaquin Valley Air Accounts Payable Outstanding Check -290.00 03/23/2023 64858 Silva Ford Madera Accounts Payable Outstanding Check -350.00 03/23/2023 64859 Steves Chevrolet of Chowchilla Accounts Payable Outstanding Check -124.75 03/23/2023 64860 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,702.48 03/23/2023 64861 Tim R. Trull Electric, Inc. Accounts Payable Outstanding Check -5,226.53 03/23/2023 64862 Turner's Towing Accounts Payable Outstanding Check -140.00 03/23/2023 64863 United Rentals Inc. Accounts Payable Outstanding Check -422.77 03/23/2023 64864 US BANK (CAL-CARD) Accounts Payable Outstanding Check -842.34 03/23/2023 64865 USA Bluebook Accounts Payable Outstanding Check -1,251.92 03/23/2023 64866 Verizon Wireless Accounts Payable Outstanding Check -2,555.07 03/23/2023 64867 Water Technology of Fresno Accounts Payable Outstanding Check -1,389.89 03/23/2023 64868 Zetron Inc. Accounts Payable Outstanding Check -2,222.14 03/30/2023 64869 American Fidelity Reversal Accounts Payable Outstanding Check Reversal 2,476.74 03/30/2023 64869 American Fidelity Accounts Payable Outstanding Check -2,476.74 03/30/2023 64870 Blue Shield of California Accounts Payable Outstanding Check -72,488.23 03/30/2023 64871 BSK Associates Accounts Payable Outstanding Check -486.00 03/30/2023 64872 Consolidated Electrical Accounts Payable Outstanding Check -76.68 03/30/2023 64873 Diede Construction, Inc Accounts Payable Outstanding Check -25,500.00 03/30/2023 64874 Farmers Hardware Accounts Payable Outstanding Check -63.69 03/30/2023 64875 Fresno Madera Counties Police Chief's As Reversal Accounts Payable Outstanding Check Reversal 350.00 Bank Transaction Report Issued Date Range: -
4/17/2023 1:34:25 PM Page 6 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
03/30/2023 64875 Fresno Madera Counties Police Chief's As Accounts Payable Outstanding Check -350.00 03/30/2023 64876 Joshua Cobb Accounts Payable Outstanding Check -68.00 03/30/2023 64877 Kelby Grissom Accounts Payable Outstanding Check -85.00 03/30/2023 64878 Lady G's Soul Spot Corp Accounts Payable Outstanding Check -50,000.00 03/30/2023 64879 Lozano Smith, LLP Accounts Payable Outstanding Check -10,303.50 03/30/2023 64880 Mace Pest Control Accounts Payable Outstanding Check -160.00 03/30/2023 64881 Madera County Accounts Payable Outstanding Check -20.00 03/30/2023 64882 Madera County Economic Accounts Payable Outstanding Check -440.00 03/30/2023 64883 Madera Tribune Accounts Payable Outstanding Check -776.00 03/30/2023 64884 Michael Baker International Inc. Accounts Payable Outstanding Check -2,787.50 03/30/2023 64885 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -269.98 03/30/2023 64886 MidAmerica Administrative & Accounts Payable Outstanding Check -252.00 03/30/2023 64887 Mountain Mikes Pizza Accounts Payable Outstanding Check -16,250.00 03/30/2023 64888 NBS Government Finance Accounts Payable Outstanding Check -5,278.24 03/30/2023 64889 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,425.79 03/30/2023 64890 Prudential Overall Supply Accounts Payable Outstanding Check -583.51 03/30/2023 64891 Quad Knopf, Inc. Accounts Payable Outstanding Check -39,391.40 03/30/2023 64892 Rahn's Fire Safety Services Accounts Payable Outstanding Check -898.28 03/30/2023 64893 S & W Auto Parts Inc. Accounts Payable Outstanding Check -25.55 03/30/2023 64894 Sparkletts Accounts Payable Outstanding Check -65.91 03/30/2023 64895 TeamCalifornia Economic Development Corp Accounts Payable Outstanding Check -2,000.00 03/30/2023 64896 TF Tire & Service Accounts Payable Outstanding Check -3,945.11 03/30/2023 64897 US BANK (CAL-CARD) Accounts Payable Outstanding Check -3,671.84 03/30/2023 64898 Vision Service Plan - (CA) Accounts Payable Outstanding Check -800.72 03/30/2023 64899 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -21,043.54 Bank Account 200650906 Total: (233) -1,444,219.78
Report Total: (233) -1,444,219.78
Bank Transaction Report Issued Date Range: -
4/17/2023 1:34:25 PM Page 7 of 7
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 233 -1,444,219.78
Report Total: 233 -1,444,219.78
Cash Account Count Amount
**No Cash Account** 5 0.00
999 999-0100-0215 Cash In Bank 228 -1,444,219.78
Report Total: 233 -1,444,219.78
Transaction Type Count Amount
Check 225 -1,449,117.87
Check Reversal 8 4,898.09
Report Total: 233 -1,444,219.78

REPORT TO THE CITY COUNCIL
Item 3.7

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 29, 2023
AGENDA SECTION: Consent
SUBJECT: Authorize the City Administrator to Execute an Airport Land Lease Agreement with Thiel Air Care, Inc.

PREPARED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution, Agreement

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends that the City Council authorize the City Administrator to execute an Airport Land Lease Agreement with Thiel Air Care, Inc. to allow use of the City’s airport for aeronautical activities and business.

BACKGROUND:

On October 11, 2022, the City of Chowchilla adopted a resolution approving Aeronautical Land Lease Base Rates at the Chowchilla Municipal Airport at $0.20 per square foot per year.

REASON FOR RECOMMENDATION:

Currently, the Thiel Air Care, Inc. operates out of the airport, occupying six acres of land. The two longterm lease agreements (each for three acres) initially signed in 1998, recently expired and needs to be updated to the new rates. Specific terms of the agreement are as follows:
• Lease Term is 30 years
• Annual lease is $52,272
• Weed abatement rental credit is $30,272. Credit shall reduce as unimproved land becomes leased and improved.
• Adjusted lease is $22,272
FISCAL IMPACT:

The City will be compensated by Thiel Air Care, Inc. at a rate of $22,272 annually for lease of airport property.

ALTERNATIVES:

Not to approve the agreement.

ACTIONS FOLLOWING APPROVAL:

The City Administrator or designee will execute the Agreement.

COUNCIL RESOLUTION # -23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

AUTHORIZING THE CITY ADMINISTRATOR OR DESIGNEE TO EXECUTE AN AIRPORT LAND LEASE AGREEMENT WITH THIEL AIR CARE, INC.

WHEREAS, the lease agreement between the City of Madera and Thiel Air Care, Inc. for property and the hangar and workshops thereon located at the Chowchilla Municipal Airport has expired; and
WHEREAS, The City and the Tenant have agreed upon terms for the Lease which includes a lease rate based on City of Chowchilla Resolution 84-22.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct.

2. The Lease Agreement a copy of which is on file in the Office of the City Clerk and referred to for particulars, is hereby approved.

3. The City Administrator, or designee, is authorized to enter into an airport land lease agreement with Thiel Air Care, Inc.

4. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 29th day of April, 2023 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Ray Barragan, Mayor
ATTEST:

Joann McClendon, CMC
City Clerk

RECORDING REQUESTED BY AND
AFTER RECORDING PLEASE MAIL TO:

City of Chowchilla
City Clerk
16487 Ave 25
Chowchilla, CA 93610
____________________________________________________________________________________________ (Fee waived per Section 27383 of Government Code, no Document Fee due)

LEASE AGREEMENT---AIRPORT PROPERTY
THIEL AIR CARE, INC.

THIS LEASE AGREEMENT made and entered into this 25th day of April, 2023 by and between the CITY OF CHOWCHILLA, a municipal corporation of the State of California, hereinafter called "CITY", and THIEL AIR CARE, INC., P.O. Box 605, Chowchilla, California 93610, hereinafter called "TENANT".

W I T N E S S E T H
WHEREAS, CITY is the owner of certain real property situated in the County of Madera, State of California, which is being used for airport purposes; and WHEREAS, Sections 37389 and 50478 of the Government Code of the State of California authorize a city to lease property owned by it for purposes incidental to aircraft, including construction and maintenance of hangars, service shops, flying services, and other aircraft facilities; and
2 WHEREAS, the parties previously entered into lease agreement associated with the same property, dated January 1, 2012, which has since terminated; and WHEREAS, it is the mutual intent and desire of CITY and TENANT to enter into a new lease of property at the Chowchilla Airport in accordance with the terms and conditions hereinafter set forth.

NOW THEREFORE, in consideration of the mutual covenants, terms, provisions and conditions hereinafter set forth, the parties hereto agree as follows:

1. Description of Premises
CITY hereby leases to TENANT and TENANT hereby leases from CITY on the terms and conditions hereinafter set forth all that portion of CITY-owned real property situated in the County of Madera, State of California, more particularly described in Exhibit "A” attached hereto and incorporated herein by reference.

2. Term
The term of this lease shall be for a period of thirty (30) years, commencing on _______________ and terminating ________________, subject to any other provisions for termination provided for herein.

3. Rental
Except as hereinafter provided, the rental for the property that TENANT hereby agrees to pay to CITY without deduction or offset at the Civic Center, Chowchilla, California, or at such other place or places as may be designated from time to time by CITY, is the sum of Fifty-Two Thousand, Two-Hundred and Seventy-Two Dollars ($52,272) per year for the approximately six acre site, payable in monthly installments of Four-Thousand, ThreeHundred and Fifty-Six Dollars ($4,356) in advance. Payments that are not received at City Hall by the due date specified on the invoice are subject to a five percent (5%) late 3 fee for each and every 30-day period that payments are in arrears. A failure by TENANT to pay rent by the due date will be considered a material breach of this lease agreement.

4. Rental Credit
TENANT currently provides weed abatement activities to unimproved areas of the airport. CITY hereby agrees to credit to TENANT the sum of Thirty-Thousand, Dollars ($30,272) per year for the weed abatement activities to unimproved areas of the airport.

Credit shall remain in effect provided TENANT provides the weed abatement activities.

Credit shall reduce as unimproved land becomes leased and improved.

5. Use Purpose
The property shall be used as an aerial agricultural chemical and fertilizer application operations base and for the storage, maintenance, repair and service of certificated agricultural dusting and spraying aircraft and associated supporting equipment, owned or leased, and operated by TENANT, the storage of aviation fuel and motor gas for use in said aircraft and equipment, and the storage of supplies, agricultural chemicals, fertilizers and all supporting handling and loading equipment and vehicles. TENANT shall not use or permit said property or any portion thereof to be used for any purpose other than the purposes for which the property is leased as set forth in this section 5 or for carrying out its express obligations related to the property as set forth herein, without the prior written consent of CITY.

TENANT shall comply with all Federal, State and local procedures to prevent soil, water and air quality degradation; and pay for equipment and devices, including the cost of installation, necessary to meet said requirements. During the term of this lease agreement, all improvements constructed on the property by TENANT or constructed by the prior tenant and purchased by TENANT shall be owned by TENANT until expiration 4 of this lease agreement or until earlier termination as hereinafter provided. TENANT shall not, however, remove any improvements from the leased property or waste, destroy or modify any improvements except as permitted by this lease and agreement. Ownership and/or disposition of all such improvements upon expiration or sooner termination of this lease agreement shall be as provided for in Paragraph 5 as appropriate.

6.0 Termination
This lease agreement shall terminate at the end of the full term hereof, and TENANT shall have no further right or interest in any of the property and improvements thereon.

TENANT and CITY shall have the right to terminate this lease agreement early upon six (6) months advance written notice to the other party. CITY shall have the right to terminate this lease agreement early upon thirty (30) days advance written notice to TENANT by reason of any material breach by TENANT of this lease agreement.

TENANT agrees that upon termination of this lease, CITY shall have the option as to whether any or all improvements constructed and installed on the premises shall be removed or whether they shall remain. Should CITY determine that any or all such improvements shall remain, such improvements shall thereupon become the property of CITY, and TENANT agrees to execute a Bill of Sale transferring all rights, interests and ownership in such improvements to CITY. Said improvements shall be given over to CITY at fair market value, and free of any encumbrances, liens, claims or demands of any nature whatsoever. Fair market value shall be determined by a mutually agreeable MAI appraiser and reviewed by a second MAI appraiser. Fair market value shall be the average of the two (2) appraisal values if two values result. TENANT and CITY agree to share the appraisal cost equally. Should CITY exercise its option of having any or all 5 such improvements removed from the property, such removal shall be accomplished by TENANT at TENANT’S sole cost and expense within ninety (90) days after termination of this lease agreement, during which ninety (90) days TENANT will have no liability for rent. If TENANT fails to remove such improvements within said ninety (90) day period, they may be removed by CITY at TENANT’S expense, and TENANT shall be liable for payment of rent as herein described for any period TENANT occupies the property after termination. In this latter case, TENANT shall not be entitled to any remuneration from CITY for the value, if any, of such improvements. In the event of early termination of this lease agreement, CITY shall have the same option as set forth in this Paragraph 5 regarding the disposition of improvements.

6. Utilities
TENANT shall pay for all water, sewer, gas, heat, light, power, telephone service and all other services supplied to the property, including the cost of installation and maintenance thereof, if any.

7. Maintenance of Property, Improvements and Soil, Water and Air Quality Protection Devices Thereon
TENANT shall, at his sole cost and expense, keep and maintain the property, improvements and soil, water and air quality protection devices thereon, if any, regardless of ownership, and all portions thereof, in safe and sanitary order, in good state of repair, and in proper working order. TENANT will conduct an annual demonstration and test to verify the proper operation of said equipment to the satisfaction of the Airport Operations Manager. TENANT shall keep the property clean and free of weeds, debris and other unsightly or unsafe matter including, but not limited to, containers and paraphernalia connected with aerial application operations, aircraft maintenance and repair, and shall properly dispose of all debris and other waste matter which may accumulate. TENANT 6 shall provide metal containers with proper covers for the temporary keeping of nonagricultural chemical waste on the property. TENANT may, as part of the maintenance of the property, spray and fertilize the property by air, provided that such activities are carried out in strict compliance with applicable Federal, State, and local law, including, but not limited to, all regulations established by California Department of Pesticides Regulations, Madera County Agricultural Commissioner, Madera County Health Department, California Department of Health Services, and California Regional Water Quality Control, as well as terms set forth in this Agreement. CITY reserves the right to require temporary suspension of activities and evacuation of personnel from the property during special events at the airport that require such suspension of operations and evacuation, without compensation to TENANT, as may be determined by the CITY.

8. Compliance with Laws
TENANT shall not use or permit said property to be used for any unlawful purpose or for any purpose which will injure the reputation of the Chowchilla Airport of which the property is a part. TENANT shall not commit nor suffer to be committed any waste upon the leased property, or any public or private nuisance or other act or thing which may disrupt the normal utilization by any other tenant of the Chowchilla Airport of which the property is a part. TENANT shall, at his sole cost and expense, promptly observe and comply with all laws, orders, regulations, rules, ordinances and requirements now in force or which may hereafter be in force of Federal, State, County and City governments or other lawful governmental bodies or any of their departments, bureaus or officers having jurisdiction over the property or any of the activities conducted thereon. TENANT agrees to observe and obey during the term of this lease all laws, ordinances, rules and regulations now in effect or promulgated in the future by CITY and/or by any other 7 proper authority having jurisdiction over the conduct of operations at the Chowchilla Airport. TENANT shall ensure that he, his employees and aerial applicator pilots comply at all times with California Department of Pesticides Regulations, Madera County Agricultural Commissioner, Madera County Health Department, California Department of Health Services, and California Regional Water Quality Control Board soil, air and water quality protection regulations, and remain current in all training and certification requirements of said organizations. TENANT shall store all chemical and fertilizer containers, full or empty, in accordance with City, County, State and Federal regulations.

TENANT agrees to pay all costs involved for the cleanup and remediation, if any, for any chemical spills or jettisoned chemical loads anywhere on the leased property or anywhere on property owned by City of Chowchilla. TENANT shall not handle, store, mix or load any Organochlorine pesticides on the property. TENANT shall do all things which may be required of him or be deemed necessary on account of the use by TENANT of said property, and TENANT shall and does agree to pay, at his sole cost and expense, all fines, penalties, damages, costs and expenses that may in any manner arise out of or be imposed because of the failure of TENANT to comply with this paragraph. TENANT shall and does hereby agree to hold CITY harmless from any damage, injury or loss suffered by reason of any breach by TENANT of this paragraph. Any breach of this paragraph 8 shall be considered a material breach of this lease agreement.

9. Environmental Indemnification by Tenant
TENANT agrees to indemnify, defend by counsel acceptable to CITY and hold CITY, its City Council and City Council members, appointive and elective boards, commissions, officers, employees, volunteers and agents (hereinafter in this Paragraph 9 only referred to collectively as "City Personnel") harmless from and against and in respect of any and all 8 claims, damages, expenses, losses, and liabilities (including, without limitation, diminution deficiencies, interest, penalties, attorney’s fees and all amounts paid in defense or settlement of the foregoing whether or not arising out of third-party claims), which may be imposed upon or incurred by CITY or asserted against City Personnel by any other party or parties (including governmental entities), in connection with any environmental conditions or the remediation of any environmental conditions (hereafter discovered), any environmental noncompliance, or any incident of alleged exposure of any person to dangerous environmental conditions, on, in, arising from, or related to the property, regardless of whether such environmental conditions or exposure resulted from activities of TENANT or TENANT’S agents, representatives, employees or independent contractors, and the breach of any of CITY'S representations and warranties. TENANT’S obligations pursuant to this paragraph shall exist regardless of whether CITY is alleged or held to be strictly or jointly and severally liable.

10. Assignment
TENANT shall not assign this lease agreement or any interest therein, and shall not sublet the premises or any portion thereof or any rights or privileges appurtenant thereto or suffer any other person (agents and servants of CITY excepted) to occupy or use the said premises or any portion thereof without the prior written consent of CITY. Consent to one assignment, subletting, occupation or use by another person shall not be deemed to be consent to any subsequent assignment, subletting, occupation or use by another person.

Any such assignment or subletting without such prior written consent shall be void and shall at the option of CITY terminate this lease agreement. This lease agreement shall not, nor shall any interest therein, be assignable as to TENANT’S interest by operation of law without the prior written consent of CITY.
9 11. Abandonment
TENANT shall not vacate or abandon the property described herein at any time during the term hereof. If TENANT should abandon, vacate or surrender said property or be dispossessed thereof by process of law or otherwise, any personal property belonging to TENANT and left on said premises shall be deemed to be abandoned at the option of CITY.

12. Time
Time is of the essence of this lease agreement.

13. Binding on Successors
The covenants, terms, and conditions herein contained shall, subject to the provisions as to assignment, apply to and bind the heirs, successors, executors, administrators and assigns of all the parties hereto and all such parties shall be jointly and severally liable hereunder.

14. Waiver
The waiver by CITY of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, or condition or any subsequent breach of the same or any other term, covenant, or condition herein contained. The subsequent acceptance of rent hereunder by CITY shall not be deemed to be a waiver of any preceding breach by TENANT of any term, covenant, or condition of this lease, other than the failure of TENANT to pay the particular rental so accepted, regardless of CITY knowledge of such preceding breach at the time of acceptance of such rent.

15. Right of Entry
10 CITY reserves the right to enter upon the property at a reasonable time for the purpose of making any inspection it may deem expedient or desirable for the proper enforcement of any terms, conditions, provisions, and covenants of this lease agreement.

16. Alterations-Removal of Additions
TENANT shall not make or allow to be made any additions or alterations on said property or any part thereof, without approval of CITY of the plans and specifications therefor first had and obtained, and any additions to or alterations of said property except installation of movable furniture and/or trade fixtures, shall become at once a part of the realty.

TENANT shall keep the property free from any liens. In the event that TENANT desires to make any alterations or improvements, plans and specifications thereof shall be submitted to CITY and, if authorized, completion thereof shall be made to the satisfaction of CITY.

17. Insurance
TENANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the TENANT’S operation and use of the rented premises. The cost of such insurance shall be borne by the TENANT. Failure by TENANT to comply with the terms of this paragraph 17 be considered a material breach of this lease agreement.

Minimum Scope and Limits of Insurance
TENANT shall maintain limits no less than:
 $1,000,000 General Liability per occurrence for bodily injury, personal injury and property damage at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage (occurrence Form CG 00 01).
11  $1,000,000 Site Pollution/Environmental Impairment Liability per occurrence and in the aggregate.
 $1,000,000 Aircraft Liability per accident for bodily injury or property damage.

Said coverage must include grounding coverage.
 Worker’s Compensation insurance as required by the State of California and $1,000,000 Employer’s liability (only for TENANT’s with employees).  Property insurance against all risks of loss to any TENANT improvements or betterments. Policy should be for full replacement cost with no coinsurance penalty provision.

If TENANT maintains higher limits than the minimums required above, the CITY shall be entitled to coverage at the higher limits maintained by TENANT.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the CITY.

Other Insurance Provisions
The general liability policy, site pollution/environmental impairment liability policy and the aircraft liability policy must be endorsed to contain the following provisions:
 The CITY, its officers, officials, employees, and volunteers are to be covered as insureds.
 For any claims related to this aircraft, the TENANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the TENANT’S insurance and shall not contribute with it.
12  Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by TENANT, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.

Waiver of Subrogation
TENANT hereby agrees to waive subrogation which any insurer of TENANT may acquire from TENANT by virtue of the payment of any loss. TENANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation.

Acceptability of Insurers
Insurance is to be placed with California admitted insurers with a current AM Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.

Verification of Coverage
TENANT shall furnish the CITY with copies of original certificates and endorsements, including amendatory endorsements, effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the CITY before rental commences; however, failure to do so shall not operate as a waiver of these insurance requirements. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Airport Appropriated by Federal Government
In the event that the Chowchilla Airport or any portion thereof is appropriated by the Federal Government in a national emergency and as a result thereof civil aircraft are prohibited from using said airport, and as a result thereof TENANT is otherwise prohibited by Federal Law, rule or regulation from using and occupying the leased property, and TENANT for such reason does not use or occupy said leased property and 13 TENANT is not compensated for damages caused thereby, then during the period in which all such conditions exist the rental herein required to be paid shall be suspended.

Except for such suspension or rental, each and every provision, term, covenant and condition of this lease shall remain in force and effect, including, but not by way of limitation, TENANT’S obligation to maintain the leased premises. The terms of this lease agreement shall not be extended because of the occurrence of the above conditions.

18. Taxes
TENANT agrees to pay all real property taxes and special assessments, if any, levied against the real property, and improvements, if any, located thereon during the term of this lease agreement. TENANT also shall be responsible for and shall pay all possessory interest tax which may be assessed or levied, if any, on the leased property.

19. Indemnification and Hold Harmless Agreement
TENANT agrees to indemnify, defend by counsel acceptable to CITY and hold CITY, its City Council and City Council members, appointive and elective boards, commissions, officers, employees, volunteers and agents harmless from any liability for damages or claims for damages for personal injuries including death as well as from claims for property damage which may arise from TENANT’S operations under this lease agreement whether such operations be by TENANT or any one or more persons directly employed by or acting as agents for TENANT or as contractors of TENANT. TENANT agrees to and shall indemnify, defend and hold harmless the CITY, its City Council and City Council members, elective and appointive boards, commissions, officers, employees, volunteers and agents from any suits or actions at law or in equity for damages caused or alleged to have been caused by reason of the aforesaid operations, provided, however, that CITY does not and shall not waive any rights against TENANT which CITY may 14 have by reason of this hold harmless agreement by reason of acceptance by CITY or deposit with CITY by TENANT of any insurance policies or certificates of insurance described in Paragraph 17 hereof, and provided further that this hold harmless agreement shall apply to all damages and claims for damages of every kind suffered or alleged to have been suffered by reason of any of TENANT’S operations, whether or not such insurance policies have been determined to be applicable to any of such damages or claims for damages, and is deemed to include any damages or injuries to CITY, CITY'S property, officers or employees.

20. Use of Airport Facilities
Subject to the terms and conditions stated herein, it is understood and agreed that until such time as CITY determines that runway 12/30 is serviceable and does not pose any risk TENANT shall have the right to non-exclusive use of Runway 12/30 for the takeoff and landing of aircraft, but at no time shall have the right to park, load, or service aircraft or other equipment on the shoulders of Runway 12/30 or imaginary surfaces except for unique date specific operations that are specifically approved in writing by the Airport Manager. TENANT shall load and service aircraft only on the leased property and no other place on the airport. TENANT shall have the non-exclusive right to use Runway 12/30 for takeoff and landing of aircraft when necessary or convenient. TENANT with written permission of the CITY may at their sole cost make repairs and provide maintenance to runway 12/30 as they may choose. All maintenance and repairs must be reviewed and inspected by the CITY and be of satisfactory quality as determined by CITY.

21. Breach of Lease Agreement
15 In the event of any breach of this lease agreement by TENANT, CITY, besides other rights or remedies it may have, shall have the immediate right of re-entry and may remove all persons and property from the leased premises. Such property may be removed and stored in a public warehouse or elsewhere at the cost of and for the account of TENANT.

Should CITY elect to re-enter as herein provided, or should CITY take possession pursuant to legal proceedings or pursuant to any notice provided for by law, CITY may either terminate this lease agreement or may, from time to time, without terminating this lease agreement, relet said property or any part thereof for such term or terms and at such rental or rentals and upon such other terms and conditions as CITY, in its sole discretion, may deem advisable with the right to make alterations and repairs to the said property.

Rentals received by CITY from such reletting shall be applied first to payment of any indebtedness other than rental due hereunder from TENANT to CITY; second, to payment of rental due and unpaid hereunder; third, to payment of any cost of such reletting, and fourth, to payment of the cost of any alterations and repairs to the property.

The residue, if any, shall be held by CITY and applied to payment of future rental as the same may become due and payable hereunder. Should such rentals received from such reletting during any period be less than that agreed to be paid during that period by TENANT hereunder, then TENANT shall pay such deficiency to CITY. Such deficiency shall be calculated and paid monthly. No such re-entry or taking possession of said property by CITY shall be construed as an election on its part to terminate this lease for any breach. In addition to any other remedy it may have, CITY may recover from TENANT all damages it may incur by reason of such breach, including the cost of recovering the property and including the worth at the time of such termination, of the excess, if any, of the amount of rental and charges equivalent to rental reserved in this 16 lease for the remainder of the stated term over the then reasonable rental value of the stated term.

22. Airport Restrictions
It is hereby expressly understood and agreed that this lease agreement is subject to all applicable terms and conditions of that certain instrument of release dated September 7, 1962, executed by the Administrator of the Federal Aviation Agency acting on behalf of the United States of America, recorded September 20, 1962, in Book 839, at page 540, Official Records of Madera County, California, and particularly the following reservations, covenants and conditions, to which TENANT hereby agrees to be bound:
a) “There is hereby reserved to the City of Chowchilla, California, its successors and assigns, for the use and benefit of the public, a right of flight for the passage of aircraft in the airspace above the property herein leased, together with the right to cause in said airspace such noise as may be inherent in the operation of aircraft, now known or hereafter used for navigation of or flight in the air, using said airspace or landing at, taking off from, or operating on Chowchilla Airport. b) The TENANT by accepting this lease agreement expressly agrees for itself, its successors and assigns, that it will not erect nor permit the erection of any structure or object nor permit the growth of any tree on the land leased hereunder above a mean sea level elevation of 273 feet. In the event the aforesaid covenant is breached, City of Chowchilla, California reserves the right to enter on the property leased hereunder and to remove the offending structure or object and to cut the offending tree, all of which shall be at the expense of TENANT. c) The TENANT by accepting this lease agreement expressly agrees for itself, its successors and assigns, that it will not make use of the property in any manner 17 which might interfere with the landing and taking off of aircraft from said Chowchilla Airport or otherwise constitute an airport hazard. In the event the aforesaid covenant is breached, the City of Chowchilla, California, reserves the right to enter on the property leased hereunder and cause the abatement of such interference at the expense of the TENANT.

23. Condemnation Clause
If any part of the property shall be taken or condemned for a public or quasi-public use, and a part thereof remains which is susceptible of occupation hereunder, this lease shall, as to the part so taken, terminate as of the date title shall vest in the condemnor, and the rent payable hereunder shall be adjusted so that TENANT shall be required to pay for the remainder of the term only such portion of such rent as the value of the part remaining after the condemnation bears to the value of the entire property at the date of condemnation; provided, however, in such event CITY shall have the option to terminate this lease agreement as of the date when title to the part so condemned vests in the condemnor. If all the property, or such part thereof be taken or condemned so that there does not remain a portion susceptible of occupation hereunder, this lease agreement shall thereupon terminate. If a part or all of the property be taken or condemned, all compensation awarded upon such condemnation or taking shall go to the CITY and TENANT shall have no claim thereto and TENANT hereby irrevocably assigns and transfers to CITY any right to compensation or damages to which TENANT may become entitled during the term hereof by reason of the condemnation of all or a part of the property.

24. Litigation Involving Lease
18 In the event that CITY is made a party to any litigation concerning this lease agreement or the leased property by reason of any act of omission by TENANT, TENANT promises to defend and hold CITY harmless and indemnify CITY from all loss or liability, including reasonable attorney's fees necessarily incurred by CITY in such litigation. The foregoing sentence shall not apply in the event defense of CITY in any suit is provided for by any insurance carrier. In case suit shall be brought for unlawful detainer of said property, for the recovery of any rental due under the provisions hereof, or because of the breach of any other covenant, term, condition or provision herein contained on the part of TENANT to be kept or performed, and CITY prevails therein, TENANT shall pay to CITY a reasonable attorney's fee which shall be fixed by the Court; provided, however, in the event either party finds it necessary to institute suit for any other purpose in connection with the terms of or the enforcement of this lease agreement, it is agreed that each party shall pay their own attorney’s fees and costs associated with such action.

25. Non-discrimination
TENANT for himself, his personal representatives, successors in interest, and assigns, as part of the consideration hereof does hereby covenant and agree as a covenant running with the property, that:
a) No person on the grounds of race, color, or national origin shall be excluded from participation, denied the benefits of, or be otherwise subjected to discrimination in the use of said property;
b) In the construction of any improvements on, over, or under such property and the furnishing of services thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefit of, or otherwise be subjected to discrimination;
19 c) TENANT shall use the property in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally assisted programs of the Department of Transportation Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended;
d) In the event of breach of any of the above non-discrimination covenants, the City of Chowchilla shall have the right to terminate this lease agreement and to re-enter and repossess said property and the facilities thereon, and hold the same as if said lease had never been made or issued.

26. Effective the day and year first above written.
* * * * * * * * * * * * * *
20 CITY OF CHOWCHILLA TENANT
a Municipal Corporation of
the State of California
___________________________ ___________________________ Mayor, Ray Barragan Doug Thiel
ATTEST:
__________________________________
Joann McClendon, CITY CLERK
APPROVED AS TO FORM:
__________________________________

CITY ATTORNEY
Attach Notary Acknowledgements

REPORT TO THE CITY COUNCIL
Item 6.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 25, 2023
AGENDA SECTION: New Business
SUBJECT: Presentation of Quarterly Financial Investment Report PREPARED BY: Kerri Williams, Finance Director
Rod Pruett, City Administrator
ATTACHMENTS: Treasuries Quarterly Review prepared by Wulff Hansen

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Review the Quarterly Financial Investment Report.

BACKGROUND:

In accordance with Section 53601 of the California Government Code and the City’s Investment policy, the City is authorized to invest in Certificates of Deposit, the California Local Agency Investment Fund (LAIF).

In addition to LAIF, the City began investing in Treasury Securities in October 2022 after City Council approval as they typically yield higher interest than LAIF and allows the City to have some diversity in the its portfolio. The City is using Wulff, Hansen & Co. as our Municipal Advisor to oversee the portfolio.

REASON FOR RECOMMENDATION:

N/A
FISCAL IMPACT:

Interest is allocated to all funds that have a positive cash balance. Currently the City has $12,905,438 in LAIF and for the last quarter received $86,357 in interest. The US Treasury Securities Custodial Account has $15,207,995 and for the last quarter received $112,890 in investment earnings.

ALTERNATIVES:

N/A
ACTIONS FOLLOWING APPROVAL:

N/A
\
To Rod Pruett and Kerri Williams, City of Chowchilla
From Steven Gortler, Bud Levine and Rob Pankratz, Wulff, Hansen & Co.

Date March 31, 2023
Subject Quarterly Portfolio Review as of March 31, 2023

BACKGROUND
On December 6, 2022, the City of Chowchilla invested $14,999,925 (including accrued interest) of its funds in a laddered portfolio of U.S. Treasury securities. Subsequently, on March 31, 2023 one of the Treasury securities in the City’s portfolio matured, whereupon the City re-invested $2,700,200 from the proceeds of the maturing security in another Treasury security. These investments were made for the following purposes:
 To ensure that the City’s funds are invested in a very safe and secure manner, consistent with State law and consistent with the City’s Investment Policy;  To earn additional interest income, above and beyond what the City could earn by depositing its funds in the Local Agency Investment Fund (LAIF);  To align the City’s investments with its expected cash flow requirements and liquidity needs.

The City’s portfolio includes the following Treasury securities:

Purchase
Date
Face
Value
Coupon
Rate Price Discount Principal Cost
Accrued
Interest*
Total
Cost
Maturity
Date
Yield to
Maturity
Dec. 6, 2022 2,629,900 0.125% 98.630 36,035 2,593,865 605 2,594,470 Mar. 31, 2023 4.52% Dec. 6, 2022 2,566,000 0.125% 97.472 64,868 2,501,132 1,386 2,502,518 Jun. 30, 2023 4.69% Dec. 6, 2022 2,613,000 0.250% 96.457 92,590 2,520,410 1,202 2,521,613 Sep. 30, 2023 4.73% Dec. 6, 2022 2,511,000 0.750% 95.893 103,117 2,407,883 8,137 2,416,020 Dec. 31, 2023 4.74% Dec. 6, 2022 2,548,000 3.000% 97.554 62,329 2,485,671 33,027 2,518,698 Jun. 30, 2024 4.63% Dec. 6, 2022 2,529,000 2.250% 95.770 106,979 2,422,021 24,586 2,446,606 Dec. 31, 2024 4.41% Mar. 31, 2023 2,762,000 2.250% 97.763 61,800 2,700,200 - 2,700,200 Mar. 31, 2024 4.56% All figures are rounded to the nearest dollar
*Accrued Interest paid to seller
The portfolio of Treasury securities described above is expected to generate gross portfolio earnings of $855,688 prior to expenses, over the life of the portfolio through final maturity on December 31, 2024, not including any potential reinvestment earnings from future purchases, as follows:

Payment
Date
Cost of
Security +
Portfolio
Earnings =
Gross
Cash Flow
Dec. 31, 2022 0 10,556 10,556
Mar. 31, 2023 2,593,865 39,137 2,633,002
Jun. 30, 2023 2,501,132 142,559 2,643,691
Sep. 30, 2023 2,520,410 126,929 2,647,339
Dec. 31, 2023 2,407,883 179,205 2,587,088
Mar. 31, 2024 2,700,200 92,872 2,793,073
Jun. 30, 2024 2,485,671 129,000 2,614,671
Dec. 31, 2024 2,422,021 135,431 2,557,451
17,631,183 855,688 18,486,871
INVESTING IN U.S. TREASURY SECURITIES
Prior to investing in a laddered portfolio of Treasury securities, a significant portion of the City’s funds were deposited in the Local Agency Investment Fund (LAIF), which is part of a large $225 billion pool of funds that is managed by the State Treasurer’s Office on behalf of the State of California, State Agencies, and local governments. LAIF is popular among local governments due to its low cost and convenience and its emphasis on safety and liquidity.

Despite its many advantages however, holding funds in LAIF has two main drawbacks:
 Depositors in LAIF forgo the opportunity to potentially earn additional interest income, and
 The interest rate or yield paid on deposits in LAIF can be subject to a high degree of volatility, making it difficult to accurately budget annual interest income.

RECENT INTEREST RATE TRENDS
Interest rates or ‘bond yields’ increased dramatically during 2022 and early 2023, due to a sharp and persistent increase in the rate of inflation and due to the Federal Reserve Board’s policy of aggressively raising interest rates to combat inflation. Moreover, the increase in Treasury yields far outpaced the increase in the yield paid by LAIF. 2 For example, on January 3, 2022 the yield on a 1-year Treasury security was 0.40%. By contrast, on March 31, 2023 the yield on a 1-year Treasury security was 4.64%, whereas the yield paid by LAIF as of March 29, 2023 was only 2.88%.

Yield Comparison: LAIF vs. 1-Year U.S. Treasury
(Data Sources: Office of the State Treasurer and U.S. Department of the Treasury) U.S. TREASURY SECURITIES
U.S. Treasury securities are direct debt obligations of the United States Federal Government that are issued to fund its day-to-day outlays for national defense, entitlement programs, discretionary spending, etc. Treasury securities are one of the safest investments available as they are backed by the full faith and credit of the U.S. government. They are divided into three primary categories according to the initial length of maturity. These are Treasury Bills (one year or less), Treasury Notes (2-10 years), and Treasury Bonds (20-30 years). Treasury securities are considered extremely low-risk, although like all investments they can be impacted by inflation and changes in interest rates.

Given the current difference between the yield on Treasury securities and the yield paid on deposits in LAIF, the City chose to invest a portion of its funds in Treasury securities in order to earn additional interest income.

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%

3.50%

4.00%

4.50%

5.00%
Jan
2022
Feb
2022
Mar
2022
Apr
2022
May
2022
Jun
2022
Jul
2022
Aug
2022
Sep
2022
Oct
2022
Nov
2022
Dec
2022
Jan
2023
Feb
2023
Mar
2023
Apr
2023
LAIF Yield 1-Year U.S. Treasury Yield
3 CITY OF CHOWCHILLA PORTFOLIO EARNINGS FROM DECEMBER 6, 2022 THROUGH MARCH 31, 2023 During the period from December 6, 2022 through March 31, 2023, the City’s portfolio of Treasury securities generated total earnings of $219,478. These earnings were comprised of the following three components: (1) interest payments, (2) accrued interest, and (3) amortized discount:

Interest payments: Interest payments are cash payments received by the portfolio.

During the period from December 6, 2022 through March 31, 2023, the City received interest payments of $49,7693
Accrued interest: Accrued interest is interest that has been earned but not yet paid.

As of March 31, 2023 the City had earned accrued interest of $38,631.

Amortized discount: Sometimes, prevailing bond market conditions are such that the purchase price of a Treasury security is less than the ‘face value’ or ‘maturity value’ of the security, in which case the security is said to be purchased at a ‘discount’.

To wit, the Treasury securities purchased by the City on December 6, 2022 and March 31, 2023 have an aggregate ‘maturity value’ or ‘face value’ of $18,158,900 but the ‘principal cost’ of the securities was only $17,631,183, meaning the securities were purchased at an aggregate discount of $527,717.

Each time a Treasury security in the portfolio matures, the City will be paid the ‘maturity value’ or ‘face value’ of that security. If such security was purchased at a discount and then held to maturity, then the difference between the discounted principal cost of the security and the face value or maturity value of the security represents ‘income’ to the City, similar to interest earnings. To be fully assured of ultimately receiving the value of amortized discount, a discounted security must be held to final maturity.
‘Amortized discount’ represents that portion of any discount that has been earned, but not yet paid. As of March 31, 2023 the portfolio’s amortized discount was $131,154.

Overall, from December 6, 2022 through March 31, 2023, the portfolio of Treasury securities generated estimated gross earnings before expenses of $219,478 which is equal to an annualized yield of 4.67%. By comparison, during that same period the average daily yield on deposits in LAIF was 2.53%. Total expenses incurred during the period were approximately $3,975 (excluding one-time up-front fees). 4 In summary, the estimated gross earnings from the portfolio of Treasury securities during the reference period were arrived at by considering the following components:

Estimated Portfolio Earnings from DECEMBER 6, 2022 through MARCH 31, 2023 Cash Interest &
Discount
Received
+
Accrued
Interest1 +
Amortized
Discount2 =
Total
Earnings =
Annualized
Yield
49,693 38,631 131,154 219,478 4.67%
1Accrued interest has been earned but not yet received in cash 2 Note: To ultimately realize Amortized Discount on a discounted security, it must be held to final maturity

NEXT STEPS
The City does not need to take any further action at this time. The next scheduled maturity of a Treasury security in the City’s portfolio will not occur until June 30, 2023. At or prior to the maturity of each security in the portfolio Wulff, Hansen can assist the City in evaluating its cash flow and liquidity needs, and its potential reinvestment options.

Meanwhile, all of the securities in the portfolio are held in trust for the City by its Custodian Bank (Zions Bank). The scheduled payment of interest and principal on each security will be automatically credited to the custody account upon receipt, and the City will continue to receive monthly account statements from Zions Bank. The portfolio’s market value (as opposed to its face value) typically fluctuates as interest rates change. According to the most recent Custodian’s statement, as of March 31, 2023 the market value was $15,177,226.

Depending on the City’s cash balances, expected cash flow requirements and liquidity needs, the City may wish to consider investing additional funds in one or more Treasury securities, above and beyond the amount currently invested, in order to earn additional interest income. If so, Wulff Hansen can help arrange any such additional investment.

Alternatively, if the City ever needs immediate access to some or all of its invested funds due to a large unanticipated financial obligation or emergency situation, then Wulff Hansen can help arrange for the prompt liquidation of one or more Treasury securities in the portfolio.
5 REPORT TO THE CITY COUNCIL
Item 6.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: April 25, 2023
AGENDA SECTION: New Business
SUBJECT: Discussion and Direction Regarding the Use of American Rescue Plan Act Funds
PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: None

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

The City Council give direction on the best use of the American Rescue Plan Act (ARPA) funds.

BACKGROUND:

On march 11, 2021 President Biden signed the American Rescue Plan Act on 2021 (ARPA), which contains $1.9 trillion in overall national spending to support relief and economic recovery efforts. Of the $1.9 trillion, $130.2 billion is to go to local governments. $65.1 billion to counties, $45.6 billion to cities with population of 50,000 or greater and $19.5 billion to municipalities with a population less than 50,000.

Municipalities with a population less than 50,000 will receive their funding from their state and all the others receive their funding directly from the federal government. Chowchilla’s allocation is $4.38 million.

Eligible uses of the funds include the following categories:
• Respond to the COVID-19 emergency and address its economic effects, including through aid to households, small businesses, nonprofits, and impacted industries such as tourism and hospitality.
• Provide premium pay to essential employees of state or local governments or make grants to the employers of essential employees.
• Provide government services to the extent of any revenue reduction resulting from COVID-19. • Make investments in water, sewer and broadband infrastructure.

Other requirements are as follows:
• Cities have until December 31, 2024 to obligate funds and until December 31, 2026 to spend the funds.
• State and local governments cannot use the funds to make pension payments. • States cannot use the funds to offset revenue losses resulting from any tax cut, tax delay or tax rebate enacted after March 3, 2021.
• State and local governments may transfer funds to private nonprofit groups, public benefit corporations involved in passenger or cargo transportation, and special-purpose units of state or local governments.
• State and local governments must provide periodic reports to the Secretary of the Treasury giving a detailed accounting of the uses of funds and, in the cases of states, all modifications to the states' tax revenue sources.

In November 2021, staff provided some draft engineer estimates on a few projects that would be a good use of the funds. They are as follows:

Description Draft Estimate Notes
New Water Well $1,750,000
Water Tank #3 $2,500,000 1.5 million gallon tank
Water Stub Outs over Berenda
Slough $850,000 Approx. 1,200 lineal ft to cross over the Berenda Slough Employee Essential Pay
Premium $245,000 Already Paid
Total $5,345,000
At the meeting, staff received direction to focus ARPA funds towards essential pay premium, a new water well and water storage tank. Additionally, if any other options became available, to bring back to Council for discussion and direction.

REASON FOR RECOMMENDATION:

Recently, staff has revisited the above-mentioned projects, revised the various scopes and revised estimates with a comparison of available ARPA funds:

Description Draft Estimate Notes
Well #16 $1,750,000 Est. appears in line with recent
bid results. Includes PE/PM
Water Tank #3 $1,750,000
Tank #3 reduced in size to be
similar to current tanks. Needs
PG&E as well
Water Stub Outs over Berenda
Slough $1,560,000
Chowchilla Blvd from Ave 24 ½
to Ave 24, on Ave 24 from
Chowchilla Blvd to SR 99,
approx. 1.39 miles. Includes
PE/PM
Total $5,060,000
ARPA Funds $4,380,000
Well #15 $400,000 Allocated
Employee Essential Pay
Premium $245,000 Already Paid
Total Funds Available $3,735,000
FISCAL IMPACT:

The impacts will vary depending on direction given.

ALTERNATIVES:

Bring back more options for the council to choose from.

ACTIONS FOLLOWING APPROVAL:

Incorporate direction given by Council into the FY 23/24 and subsequent budgets.

Chowchilla City CouncilApril 25, 2023

Chowchilla City Council
April 25, 2023