MINUTES
CONCHHA CAN
GATEWAY City Council Meeting
CITY OF Council Chambers, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PROSPERT 192% Tuesday, June 13, 2023
FEBRUARY Closed Session: 3:00 p.m. ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:03 p.m.
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT Systems Administrator Kurt Wlodacrzyk, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS - CLOSED SESSION
None.
CLOSED SESSION - 3:05 PM
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code Section 54957.6
Agency designated representatives: City Administrator, City Attorney Employee organization: Chowchilla Police Officer Association OPEN SESSION - 4:09 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Logan Beardsley
CLOSED SESSION REPORT: Nothing to report.
PRESENTATIONS/WORKSHOP - Section 1
1.1 2023 Community Health Assessment Presentation, Madera County Department of Health
1.2 Enterprise Fleet Program Presentation
City Council Meeting MINUTES June 13, 2023
PUBLIC ADDRESS
Rachel Gibbs addressed the Council regarding a proposal to help the homeless community.
Alejandro Carrillo, Field Representative for Assembly Member Esmeralda Soria, addressed the City Council regarding the Assembly Member's mobile office scheduled for Thursday, June 15 at City Hall.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoo
-
Council Member Troost attended the Memorial Day ceremony at the Chowchilla Cemetary; Citizens Action Committee meeting; and the monthly Community Action Partnership Madera County meeting.
Council Member Ahmed, along with Chavez, attended the Central Valley Division League of California Cities quarterly dinner meeting. the Council Member attended a LAFCO meeting where budget was approved, and the City's contribution decreased by about $4,000.
Mayor Barragan stopped by Music in the Park.
2.2 STAFF VERBAL REPORTS
Deputy Director of Recreation and Community Engagement Wisener reported that the Movies in the Park was well attended; the Open Swim program kicked off with 8 swimmers the first day and over 80 today; this Friday is the first summer market this season; Centennial Dinner tickets are available.
Public Works Director Rogers reported that he has been working on hid department's draft budgets and Capital Improvement Program for the upcoming fiscal year with Finance. The public comment period for the Initial Study/Mitigated Negative Declaration (ISMND) Roundabouts Project has completed. Caltrans is reviewing comments received and working on responses.
Once completed, the environmental phase will be completed and Caltrans can move on to full design and right of way acquisition. He attended a pre-construction meeting with Zim Industries for Well #15. They anticipate construction starting in mid-July. And Finally, he had a bid opening for the Robertson - Kings & Trinity Alley Paving Project. The City received four bids ranging from $513k to $951k. The Engineer's estimate was $580k. Bids are being reviewed for completeness and responsiveness and will be brought back to council for award.
Director of Community & Economic Development Hamilton attended Chowchilla Night at the Fresno Grizzly baseball game; attended Economic Development ad hoc meeting; went over departmental stats and updated Council with projects.
Police Chief Palmer reported out departmental stats and staff levels. He reminded Council that this Friday afternoon, special Olympics will be holding an event at Veterans Park Fire Chief Gaumnitz staffed fair with Volunteer Firefighter's for the different events; Weed Abatement program is rolling out.
City Administrator Pruett working on budget with Finance last week; reopened dialogue with school districts on housing fees; met with Caltrans with Director Hamilton and Council Member Ahmed regarding the Rancho Calera project/roundabout; attended the ICSC conference; met with City Council Meeting MINUTES June 13, 2023
JCI again to come up with resolution to PG&E solar credit, drafting an MOU to bring to council soon.
CONSENT CALENDAR - Section 3
3.1 Approval of the May 9, 2023 City Council Meeting Minutes (McClendon)
3.2 Approval of the May 30, 2023 Special City Council Meeting Minutes (McClendon)
3.3 Consideration and Acceptance of the May 2023 Check Register (Williams)
3.4 Consideration and Adoption of a City Council Resolution (42-23) Designating Eligible Projects for Fiscal Year 2023/24 Funded by SB1 Road Repair and Accountability Act of 2017 (Rogers)
3.5 Consideration and Adoption of a City Council Resolution (43-23) Initiating Proceedings for the Annual Levy of Assessments for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla (Rogers) Motion by Council Member Troost, Seconded by Council Member Chavez to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS - Section 4
4.1 Consideration of a Public Hearing per Municipal Code Section 10.40 - Abandoned Vehicles (Palmer)
Mayor Barragan opened the public hearing at 5:07 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 5:07 p.m.
4.2 Consideration and Adoption of a City Council Resolution Updating the City's Procurement Policy and Procedures (Pruett)
Mayor Barragan opened the public hearing at 5:12 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 5:12 p.m.
Motion by Council Member Chavez, Seconded by Mayor Pro Tem Smith to Approve City Council orion by 042d Resolution 44-23, Updating the City's Procurement Policy and Procedures. Motion passed unanimously by roll call vote.
4.3 Consideration and Adoption of a City Council Resolution Approving General Plan Amendment Application 23-0006, Amending the General Plan Text to Bring into Compliance with State Law, along with the Notice of Exemption as Set Forth in this Resolution (Hamilton)
Mayr Barragan opened the public hearing at 5:16 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 5:16 p.m.
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to approve City Council Resolution 45-23, Approving General Plan Amendment Application 23-0006, Amending the General Plan Text to Bring into Compliance with State Law, Along with the Notice of Exemption as Set Forth in the Resolution. Motion passed unanimously by roll call vote.
City Council Meeting MINUTES June 13, 2023
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 City of Chowchilla 2023124 Fiscal Year Budget Workshop (Williams) (Presentation will be available at the meeting)
6.2 Consideration and Adoption of a City Council Resolution (46-23) Amending the 2022/23 Salary Scale to Include a Human Resources Manager Classification (Pruett) Motion by Mayor Barragan, Seconded by Council Member Ahmed to Approve City Council - Resolution 46-23, Amending the 2022/23 Salary Scale to Include a Human Resources Manager Classification. Motion passed unanimously by roll call vote.
6.3 Consideration and Adoption of a City Council Resolution (47-23) Awarding the Contract Preparation of the 2024-2032 Housing Element Bid to Precision Engineering in the Amount of $199,865.40 and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto (Hamilton)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Ahmed to Approve City Council Resolution 47-23, Awarding the Contract Preparation of the 2024-2032 Housing Element Bid to Precision Engineering in the Amount of $199,865.40 and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto. Motion passed unanimously by roll call vote.
6.4 Consideration and Adoption of a City Council Resolution (48-23) Approving a Commercial Incentives Program to Reduce the Start Up Cost of Businesses Constructing New Facilities on Land Within the City Zoned C-N, C-S, C-H, MX, AND MX-D (Hamilton)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve City Council Resolution 48-23, Approving a Commercial Incentives Program to Reduce the Start Up Cost of Businesses Construction New Facilities on Land Within the City Zoned C-N, C-S, C-H, MC and MX-D. Motion passed unanimously b roll call vote.
6.5 Discussion and Recommendation to Form a Measure N Ad Hoc Committee, Appointing Two Members of the City Council (Pruett)
Motion by Council Member Chavez, Seconded by Council Member Ahmed to Form a Measure N Ad Hoc and Appoint Council Member Chavez and Council Member Troost to the ad hoc. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS - Section 7
JUNE 12-
JULY 27 OPEN SWIM PROGRAM, CUHS POOL, MONDAY - THURSDAY, 12:30PM TO 4PM JUNE 16-
JULY 21 SUMMER MARKET IN THE PARK, VETERANS MEMORIAL PARK, 6PM JUNE 16 MUSIC IN THE PARK, 'DAKOTA CROSSING', VETERANS MEMORIAL PARK, 8PM JUNE 17, 24 SCIENCE IN THE PARK, VETERANS MEMORIAL PARK, 6:30PM JUNE 17 MOVIES IN THE PARK, 'LYLE, LYLE CROCODILE', VETERANS MEMORIAL PARK, SUNSET JUNE 23 MUSIC IN THE PARK, 'STEALING NICKS' :, VETERANS MEMORIAL PARK, 8PM City Council Meeting MINUTES June 13, 2023
JUNE 24 MOVIES IN THE PARK, 'MINIONS, THE RISE OF GRU', VETERANS MEMORIAL PARK, SUNSET JUNE 21 PLANNING COMMISSION MEETING, CANCELLED
ADJOURNMENT
Mayor Barragan Adjourned the June 13, 2023 City Council Meeting at 6:11 PM.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Ray Barragan