Chowchilla City Council
July 11, 2023

AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Tuesday, July 11, 2023
No Closed Session ~ Open Session: 4:00 p.m.

City Council meetings are available to view and participate via Zoom. Please read Page 4 of this agenda packet for Zoom login and participation information.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

Agendas for Special Meetings are posted 24 hours prior to the meeting.

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection on the city website at www.CityofChowchilla.org.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665-8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

CALL TO ORDER/ROLL CALL
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION:

PRESENTATIONS/WORKSHOP - Section 1

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda.

Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.

City Council Meeting AGENDA July 11, 2023
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda. No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the June 27, 2023 City Council / Redevelopment Successor Agency / Public Financing Authority Joint Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the June 2023 Check Register (Williams) PUBLIC HEARINGS – Section 4

4.1 Introduction of an Ordinance Adding Section 4.04.105 and Amending Sections

4.04.070 and 4.04.160 of Chapter 4.04 of the City of Chowchilla Municipal Code Relating to Public Purchasing and Procurement (Pruett)
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution Amending the 2023/24 Salary Scale to Include Accounting Technician I, Accounting Technician II, and Utility Billing Clerk Classifications (Williams)

6.2 Consideration and Adoption of a City Council Resolution Approving the Community Development Block Grant (CDBG) Coronavirus Aid Small Business Loan Amended Program Guidelines (Hamilton)

6.3 Consideration and Authorization of the Fireworks Booth Sales Permit Drawing for the Years 2024 and 2025 (Gaumnitz)

6.4 Consideration and Adoption of a City Council Resolution Declaring an Emergency Condition Necessitating Approving a Specialized Utility Services Program Agreement with California Rural Water Association to Safeguard Life and Property and Continue Essential Services of the City of Chowchilla (Rogers)
ANNOUNCEMENTS – Section 7
JUNE 12 -
JULY 27 OPEN SWIM PROGRAM, CUHS POOL, MONDAY - THURSDAY, 12:30PM TO 4PM City Council Meeting AGENDA July 11, 2023
JUNE 16 –
JULY 21 SUMMER MARKET IN THE PARK, VETERANS MEMORIAL PARK, FRIDAYS @ 5:30PM JULY 14 MUSIC IN THE PARK, ‘THE YARD DOGS’, VETERANS MEMORIAL PARK, 8PM JULY 15 MOVIES IN THE PARK, ‘DC LEAGUE OF SUPER PETS’, VETERANS MEMORIAL PARK, SUNSET
JULY 19 PLANNING COMMISSION MEETING, CITY HALL, 5PM
JULY 21 MUSIC IN THE PARK, ‘JADED’, VETERANS MEMORIAL PARK, 8PM JULY 15 MOVIES IN THE PARK, ‘SONIC THE HEDGEHOG 2’, VETERANS MEMORIAL PARK, SUNSET JULY 25 CITY COUNCIL MEETING, CITY HALL, 4PM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA and made available for public review on this 6th day of July, 2023 at or before 5:45pm.

Joann McClendon, CMC, City Clerk
Public meetings are open to the public to attend in-person. However, if you wish to attend remotely, please read the message below.

Zoom login instructions
Use the following url to start Zoom:
https://us06web.zoom.us/j/88116247436?pwd=THdTQXhiU0NiUUJ2V1 RGWTdFaVRVZz09
Passcode: 067 580
---------------------------------------------------------------------------------------------------- To participate by phone, dial: 1-877-853-5247
Webinar ID: 881 1624 7436
Passcode: 067 580
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and to make sure you have optimal internet connection.

Options to participate / view / and listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smart phone, please use the “raise hand” icon and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You will be able to speak to the Council for up to 3 minutes.
• If you are calling in to the meeting only (no camera/video) and you wish to make a comment, press *9 to “raise your hand” and *6 to unmute yourself.

Item 3.1

CLICK HERE

TO RETURN TO

THE AGENDA

MINUTES
City Council / Redevelopment Successor Agency /
Public Finance Authority Joint Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Tuesday, June 27, 2023
No Closed Session ~ Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL: 4:00 p.m.

Mayor/Board Chair: Ray Barragan
Mayor Pro Tem/Vice Chair: Kelly Smith
Council/Board Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Crystal Pizano, Police Chief Jeff Palmer, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT Systems Administrator Carlos Berrocal, City Clerk Joann McClendon

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda a Presented. Motion passed unanimously by roll call vote.

OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Syp Vander Dussen
PRESENTATIONS/WORKSHOP - Section 1

1.1 Caltrans District 6 Workshop: Proposed Pavement Rehabilitation Project and Complete Streets Funding, Presented by John Liu (Maintenance & Operations) and Mike Day (Project Management)

PUBLIC ADDRESS
None.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended a REAP meeting where the discussed affordable housing.

Council Member Chavez had a wonderful evening at Concerts in the Park. Mayor Barragan enjoyed the concert, as well.

City Council Meeting MINUTES June 27, 2023

2.2 STAFF VERBAL REPORTS
Public Works Director Rogers reported that his department is currently working with our contractor to do our annual trimming of the palm trees on Robertson Boulevard this week. City staff will be working this week with CalFire and their Mt. Bullion Fire Crew to conduct a weed abatement and fire-safety operation around the Truman Storm Drainage Ponding Basin. Additionally, we will be looking into other opportunities that we can utilize their skills.

Community & Economic Development Director Hamilton reported an uptick in solar permits again; more requests for ADU’s and garage conversions; met with different business owners regarding other types of business they want to explore within the community or how to remodel their existing building and ways to finance them.

Police Chief Palmer reported out departmental stats, assisted an outside agency with an arrest warrant; Code Enforcement and Animal Control have been very busy, noting the 90% of the dogs do not have owners that pick them up from the shelter.

Recreation and Community Engagement Deputy Director Wisener reported that the Lions Club will be hosting a firework show at the fairgrounds, Saturday, July 8with gates opening at 6:30 p.m., a live band and fireworks beginning at 9:00 p.m.

City Clerk McClendon is working with the County Elections office, gearing up for next years’ primary and general elections.

City Administrator Pruett was on vacation most of last week, but did have a meeting with Mark and some developments on the ‘Presidential side’ of the City, as well as some commercial, and met with the underwriters about the CFD funding.

CONSENT CALENDAR – Section 3

3.1 Approval of the June 13, 2023 City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the April 2023 Financials Report (Williams)

3.3 Consideration and Acceptance of the May 2023 Financials Report (Williams)

3.4 Consideration and Approval of the Aerial Fireworks Display at the Chowchilla Fairgrounds on July 8, 2023 (Gaumnitz)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.

PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution of Intention to Levy and Collect the Annual Assessment for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla (Rogers)
City Council Meeting MINUTES June 27, 2023
Motion by Council member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #49-23, of Intention to Levy and Collect the Annual Assessment for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla. Motion passed unanimously by roll call vote.

6.2 Consideration and Adoption of Resolutions Adopting the 2023/24 Fiscal Year Annual Budgets for:
a) City Operating and Capital Budget;
b) Redevelopment Successor Agency Budget;
c) Public Finance Authority Budget;
d) Gann Appropriation Limit; and
e) Amending the Salary Scale (Williams)
Motion by Council Member Chavez, Seconded by Council Member Troost to Adopt City Council Resolution #50-23, Adopting the Budget of the City of Chowchilla for the Fiscal Year July 1, 2023 Through June 30, 2024. Motion passed unanimously by roll call vote.

Motion by Board Member Chavez, Seconded by Vice Chair Smith to Adopt Chowchilla Redevelopment Successor Agency Resolution #02-23, Adopting the Chowchilla Redevelopment Successor Agency Operating Budget for Fiscal Year 2023/2024. Motion passed unanimously by roll call vote.

Motion by Board Member Chavez, Seconded by Vice Chair Smith to Adopt Chowchilla Public Financing Authority Resolution 301-23, Approving the Chowchilla Public Financing Authority Budget for the Fiscal Year 2023/2024. Motion passed unanimously by roll call vote.

Motion by Council Member Chavez, Seconded by Council Member Troost to Adopt City Council Resolution #51-23, Establishing the Appropriation Limit for Fiscal Year 2023-2024. Motion passed unanimously by roll call vote.

Motion by Council Member Chavez, Seconded by Mayor Pro Tem Smith City Council Resolution #52-23, Amending the Approved City of Chowchilla Salary Scale for the Following Period: July 1, 2023 Through June 30, 2024. Motion passed unanimously by roll call vote.

ANNOUNCEMENTS – Section 7
JUNE 12 -
JULY 27 OPEN SWIM PROGRAM, CUHS POOL, MONDAY - THURSDAY, 12:30PM TO 4PM JUNE 16 –
JULY 21 SUMMER MARKET IN THE PARK, VETERANS MEMORIAL PARK, FRIDAYS @ 5:30PM JUNE 30 MUSIC IN THE PARK, ‘AC MYLES BAND’, VETERANS MEMORIAL PARK, 8PM JULY 1 SCIENCE IN THE PARK, VETERANS MEMORIAL PARK, 6:30PM JULY 1 MOVIES IN THE PARK, ‘HOTEL TRANSYLVANIA 4’, VETERANS MEMORIAL PARK, SUNSET JULY 7 MUSIC IN THE PARK, ‘SOUND REMEDY BAND’, VETERANS MEMORIAL PARK, 8PM JULY 11 CITY COUNCIL MEETING, CITY HALL, 4PM

ADJOURNMENT
Mayor Barragan adjourned the June 27, 2023 City Council/Redevelopment Successor Agency/Public Financing Authority Joint Meeting at 5:01 p.m.

City Council Meeting MINUTES June 27, 2023
ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Ray Barragan

REPORT TO THE CITY COUNCIL
Item 3.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 11, 2023
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in June 2023.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
7/3/2023 8:14:09 AM Page 1 of 7
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 06/01/2023 - 06/30/2023
Cleared Date Range: -
ClearedDate Number Description Module Status Amount Type IssuedDateBank Account: 200650906 - General Tricounties Bank 06/01/2023 65227 Adrian Rocha Accounts Payable Outstanding Check -661.2606/01/2023 65228 Avery Lynn Worrell Accounts Payable Outstanding Check -1,446.8206/01/2023 65229 CA State Disbursement Unit Accounts Payable Outstanding Check -385.3706/01/2023 65230 Chowchilla Employees Assn. Accounts Payable Outstanding Check -165.0006/01/2023 65231 Chowchilla Mid-Management Accounts Payable Outstanding Check -220.0006/01/2023 65232 Chowchilla Office Accounts Payable Outstanding Check -105.0006/01/2023 65233 Chowchilla Peace Officers Accounts Payable Outstanding Check -817.0006/01/2023 65234 Void Check Accounts Payable Voided Check 0.0006/01/2023 65235 Fitness Peak Accounts Payable Outstanding Check -87.5006/01/2023 65236 Gary V. Twitty Accounts Payable Outstanding Check -475.9306/01/2023 65237 Jeff Troost Accounts Payable Outstanding Check -284.4006/01/2023 65238 John Chavez Accounts Payable Outstanding Check -210.6106/01/2023 65239 Nicholas Palmer Accounts Payable Outstanding Check -1,726.7206/01/2023 65240 U.S. Bank (PARS) Accounts Payable Outstanding Check -219.7606/01/2023 65241 Waseem Ahmed Accounts Payable Outstanding Check -284.4006/05/2023 65242 Anderson Pump Co Accounts Payable Outstanding Check -126.3006/05/2023 65243 AT & T Accounts Payable Outstanding Check -308.1706/05/2023 65244 AT & T CALNET Accounts Payable Outstanding Check -1,569.7706/05/2023 65245 AutoZone Parts, Inc Accounts Payable Outstanding Check -148.7406/05/2023 65246 Baker Supplies and Repairs Accounts Payable Outstanding Check -69.6006/05/2023 65247 BSK Associates Accounts Payable Outstanding Check -748.0006/05/2023 65248 California Forensic Institute Inc. Accounts Payable Outstanding Check -2,000.0006/05/2023 65249 CDCE Incorporated Accounts Payable Outstanding Check -4,619.2806/05/2023 65250 Chowchilla Do It Best Accounts Payable Outstanding Check -235.6406/05/2023 65251 Community Science Workshop Network Accounts Payable Outstanding Check -1,500.0006/05/2023 65252 Cook's Communication Corp Accounts Payable Outstanding Check -25,238.0206/05/2023 65253 De Lage Landen Financial Services Inc. Accounts Payable Outstanding Check -1,517.0106/05/2023 65254 Department of Justice/Acc Accounts Payable Outstanding Check -451.0006/05/2023 65255 Department of Justice/Acc B/A Accounts Payable Outstanding Check -105.0006/05/2023 65256 Eric Griffin Accounts Payable Outstanding Check -215.7506/05/2023 65257 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -2,577.6806/05/2023 65258 Farmers Hardware Accounts Payable Outstanding Check -664.7906/05/2023 65259 Void Check Accounts Payable Voided Check 0.0006/05/2023 65260 Ingraham Trophies Accounts Payable Outstanding Check -750.3806/05/2023 65261 Interstate Gas Services Inc. Accounts Payable Outstanding Check -6,625.0006/05/2023 65262 Jaycox Construction CNG Accounts Payable Outstanding Check -18,676.44 Bank Transaction Report Issued Date Range: -
7/3/2023 8:14:09 AM Page 2 of 7
ClearedDate Number Description Module Status Amount Type IssuedDate
06/05/2023 65263 Law & Associates Investigations Accounts Payable Outstanding Check -700.0006/05/2023 65264 Lozano Smith, LLP Accounts Payable Outstanding Check -34,911.0106/05/2023 65265 Madera County Economic Development Commission Accounts Payable Outstanding Check -8,568.8006/05/2023 65266 Madera County Transportation Accounts Payable Outstanding Check -7,997.0006/05/2023 65267 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -129,979.2106/05/2023 65268 MidLand Tractor Company Accounts Payable Outstanding Check -363.2806/05/2023 65269 Municipal Maintenance Equipment Inc. Accounts Payable Outstanding Check -246.0606/05/2023 65270 MuniServices LLC Accounts Payable Outstanding Check -8,859.0906/05/2023 65271 NBS Government Finance Group Accounts Payable Outstanding Check -1,500.0006/05/2023 65272 NVB Equipment Inc. Accounts Payable Outstanding Check -2,402.0306/05/2023 65273 ODP Business Solutions, LLC Accounts Payable Outstanding Check -190.7406/05/2023 65274 Pam West Accounts Payable Outstanding Check -57.0006/05/2023 65275 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -1,000.0006/05/2023 65276 ProClean Supply Accounts Payable Outstanding Check -76.4706/05/2023 65277 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -169.4606/05/2023 65278 Prudential Overall Supply Accounts Payable Outstanding Check -117.2606/05/2023 65279 Quad Knopf, Inc. Accounts Payable Outstanding Check -1,087.4006/05/2023 65280 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -632.1006/05/2023 65281 R & R Pool Service Accounts Payable Outstanding Check -130.0006/05/2023 65282 Rick Manuel Medeiros Accounts Payable Outstanding Check -800.0006/05/2023 65283 Ronnie Bass Welding Inc. Accounts Payable Outstanding Check -2,229.2306/05/2023 65284 Royal Electric Company Accounts Payable Outstanding Check -83,146.8506/05/2023 65285 S & W Auto Parts Inc. Accounts Payable Outstanding Check -214.6706/05/2023 65286 Sparkletts Accounts Payable Outstanding Check -9.9806/05/2023 65287 Specified Process Equipment Co. Accounts Payable Outstanding Check -5,941.4006/05/2023 65288 T-Mobile USA Inc Accounts Payable Outstanding Check -93.4506/05/2023 65289 Toshiba Financial Services Accounts Payable Outstanding Check -381.7206/05/2023 65290 Tyler Technologies, Inc. Accounts Payable Outstanding Check -1,015.0006/05/2023 65291 US BANK (CAL-CARD) Accounts Payable Outstanding Check -6,816.7406/05/2023 65292 Xybix Systems Inc. Accounts Payable Outstanding Check -1,955.1706/05/2023 65293 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -3,716.5006/06/2023 65294 Cynthia McCain Utility Billing Outstanding Check -43.2206/06/2023 65295 Miguel Rodriguez Utility Billing Outstanding Check -9.4606/06/2023 65296 Xirong Li Utility Billing Outstanding Check -20.0906/06/2023 65297 Alma Nava Utility Billing Outstanding Check -134.6406/06/2023 65298 Iris Mcwhirter Utility Billing Outstanding Check -95.8806/06/2023 65299 Julie Kaley Utility Billing Outstanding Check -127.8006/06/2023 65300 Zeferino & Crisoforo Hernandez Utility Billing Outstanding Check -98.8806/15/2023 65301 Aanonson Sprinkler Company Accounts Payable Outstanding Check -250.4506/15/2023 65302 Adam C. Myles Accounts Payable Outstanding Check -1,200.0006/15/2023 65303 AFLAC Accounts Payable Outstanding Check -1,125.0106/15/2023 65304 American Fidelity Accounts Payable Outstanding Check -1,526.7406/15/2023 65305 American Fidelity Accounts Payable Outstanding Check -950.00 Bank Transaction Report Issued Date Range: -
7/3/2023 8:14:09 AM Page 3 of 7
ClearedDate Number Description Module Status Amount Type IssuedDate
06/15/2023 65306 AutoZone Parts, Inc Accounts Payable Outstanding Check -15.6406/15/2023 65307 Badger Meter Inc. Accounts Payable Outstanding Check -1,807.8306/15/2023 65308 Baker Supplies and Repairs Accounts Payable Outstanding Check -189.8306/15/2023 65309 Blue Shield of California Accounts Payable Outstanding Check -69,495.6806/15/2023 65310 Brett Matthew Moglia Accounts Payable Outstanding Check -750.0006/15/2023 65311 BSK Associates Accounts Payable Outstanding Check -472.0006/15/2023 65312 Cab Air Systems Inc. Accounts Payable Outstanding Check -3,081.3906/15/2023 65313 CalTraffic Signs Accounts Payable Outstanding Check -1,113.2506/15/2023 65314 Central Irrigation, Inc. Accounts Payable Outstanding Check -7.4206/15/2023 65315 Central Valley Veterinary Clinic Accounts Payable Outstanding Check -166.5506/15/2023 65316 Cheryl Perry Accounts Payable Outstanding Check -1,400.0006/15/2023 65317 Chowchilla Do It Best Accounts Payable Outstanding Check -1.0306/15/2023 65318 Comcast Accounts Payable Outstanding Check -37.6106/15/2023 65319 Dell, Inc. Accounts Payable Outstanding Check -2,668.9506/15/2023 65320 Department of Justice/Acc B/A Accounts Payable Outstanding Check -105.0006/15/2023 65321 Don's Mobile Glass Inc. Accounts Payable Outstanding Check -395.0006/15/2023 65322 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -1,175.5406/15/2023 65323 Farmers Hardware Accounts Payable Outstanding Check -29.9706/15/2023 65324 H. O. Auto Repair and Tires Accounts Payable Outstanding Check -674.9306/15/2023 65325 Horizon Distributors Inc. Accounts Payable Outstanding Check -192.8406/15/2023 65326 Jim Belt Accounts Payable Outstanding Check -1,350.0006/15/2023 65327 John Chavez Accounts Payable Outstanding Check -7.9206/15/2023 65328 Kelly Moore Paint Company Inc. Accounts Payable Outstanding Check -312.0306/15/2023 65329 Kelly Smith Accounts Payable Outstanding Check -2.6206/15/2023 65330 L.N. Curtis & Sons Accounts Payable Outstanding Check -9,199.0906/15/2023 65331 Mace Pest Control Accounts Payable Outstanding Check -80.0006/15/2023 65332 Madera Tribune Accounts Payable Outstanding Check -1,342.9006/15/2023 65333 Marcos Flores Accounts Payable Outstanding Check -300.0006/15/2023 65334 Mark Hamilton Accounts Payable Outstanding Check -167.0006/15/2023 65335 Mary H. Wilson Accounts Payable Outstanding Check -2,200.0006/15/2023 65336 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -1,555.9606/15/2023 65337 MidAmerica Administrative & Retirement Soluctins, LLC Accounts Payable Outstanding Check -231.0006/15/2023 65338 MidLand Tractor Company Accounts Payable Outstanding Check -89.3806/15/2023 65339 Navia Benefit Solutions Accounts Payable Outstanding Check -64.8006/15/2023 65340 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,578.3506/15/2023 65341 O'Reilly Auto Parts Accounts Payable Outstanding Check -127.7206/15/2023 65342 PACE Supply Corp Accounts Payable Outstanding Check -503.7206/15/2023 65343 Principal Life Insurance Company Accounts Payable Outstanding Check -8,332.1606/15/2023 65344 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -460.2706/15/2023 65345 Prudential Overall Supply Accounts Payable Outstanding Check -434.3406/15/2023 65346 Quad Knopf, Inc. Accounts Payable Outstanding Check -9,386.5006/15/2023 65347 Robin Roman Accounts Payable Outstanding Check -48.1006/15/2023 65348 Safety-Kleen Systems Inc. Accounts Payable Outstanding Check -580.96 Bank Transaction Report Issued Date Range: -
7/3/2023 8:14:09 AM Page 4 of 7
ClearedDate Number Description Module Status Amount Type IssuedDate
06/15/2023 65349 Sparkletts Accounts Payable Outstanding Check -140.8206/15/2023 65350 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,691.9406/15/2023 65351 TF Tire & Service Accounts Payable Outstanding Check -1,977.1306/15/2023 65352 The Shirt Shak Accounts Payable Outstanding Check -430.6506/15/2023 65353 Thomas Hollier Accounts Payable Outstanding Check -280.0006/15/2023 65354 Tyler Technologies, Inc. Accounts Payable Outstanding Check -4,835.0006/15/2023 65355 U.S. Security Supply, Inc. Accounts Payable Outstanding Check -719.9606/15/2023 65356 US Bank Accounts Payable Outstanding Check -1,375.0006/15/2023 65357 US BANK (CAL-CARD) Accounts Payable Outstanding Check -10,235.3506/15/2023 65358 US Post Office Accounts Payable Outstanding Check -2,204.5606/15/2023 65359 USA Bluebook Accounts Payable Outstanding Check -3,050.8206/15/2023 65360 Van De Pol Enterprises Accounts Payable Outstanding Check -6,024.9206/15/2023 65361 Verizon Wireless Accounts Payable Outstanding Check -2,632.6806/15/2023 65362 Vision Service Plan - (CA) Accounts Payable Outstanding Check -871.7706/15/2023 65363 Vulcan Materials Accounts Payable Outstanding Check -4,478.9406/15/2023 65364 Waseem Ahmed Accounts Payable Outstanding Check -17.6806/15/2023 65365 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -4,921.9006/15/2023 65366 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -245.7206/15/2023 65367 Adrian Rocha Accounts Payable Outstanding Check -661.2606/15/2023 65368 Avery Lynn Worrell Accounts Payable Outstanding Check -1,446.8206/15/2023 65369 CA State Disbursement Unit Accounts Payable Outstanding Check -385.3706/15/2023 65370 Chowchilla Employees Assn. Accounts Payable Outstanding Check -165.0006/15/2023 65371 Chowchilla Mid-Management Accounts Payable Outstanding Check -260.0006/15/2023 65372 Chowchilla Office Accounts Payable Outstanding Check -105.0006/15/2023 65373 Chowchilla Peace Officers Accounts Payable Outstanding Check -860.0006/15/2023 65374 Void Check Accounts Payable Voided Check 0.0006/15/2023 65375 Fitness Peak Accounts Payable Outstanding Check -87.5006/15/2023 65376 Gary V. Twitty Accounts Payable Outstanding Check -215.6006/15/2023 65377 Nicholas Palmer Accounts Payable Outstanding Check -1,412.6006/15/2023 65378 U.S. Bank (PARS) Accounts Payable Outstanding Check -97.3606/29/2023 65379 A & R Refrigeration Inc. Accounts Payable Outstanding Check -100.0006/29/2023 65380 American Valley Waste Oil Inc Accounts Payable Outstanding Check -160.0006/29/2023 65381 A-Z Bus Sales Inc. Accounts Payable Outstanding Check -40.4106/29/2023 65382 BSK Associates Accounts Payable Outstanding Check -734.0006/29/2023 65383 Business Telecommunications Accounts Payable Outstanding Check -3,983.1106/29/2023 65384 Cascade Fire Equipment Company Accounts Payable Outstanding Check -4,888.6006/29/2023 65385 Central Valley Veterinary Clinic Accounts Payable Outstanding Check -1,452.5306/29/2023 65386 Chowchilla Do It Best Accounts Payable Outstanding Check -5.3206/29/2023 65387 Chowchilla Memorial Healthcare District Accounts Payable Outstanding Check -15,000.0006/29/2023 65388 CivicPlus, Inc. Accounts Payable Outstanding Check -669.0006/29/2023 65389 Comcast Accounts Payable Outstanding Check -245.1606/29/2023 65390 Dave Christian Construction Inc. Accounts Payable Outstanding Check -78,751.1106/29/2023 65391 Department of Justice/Acc Accounts Payable Outstanding Check -236.00 Bank Transaction Report Issued Date Range: -
7/3/2023 8:14:09 AM Page 5 of 7
ClearedDate Number Description Module Status Amount Type IssuedDate
06/29/2023 65392 Farmers Hardware Accounts Payable Outstanding Check -452.8506/29/2023 65393 Void Check Accounts Payable Voided Check 0.0006/29/2023 65394 Gavin L Celedon Accounts Payable Outstanding Check -157.0006/29/2023 65395 Home Depot Credit Services Accounts Payable Outstanding Check -780.3006/29/2023 65396 Void Check Accounts Payable Voided Check 0.0006/29/2023 65397 Interstate Battery of Fresno Accounts Payable Outstanding Check -454.9706/29/2023 65398 Kelly Moore Paint Company Inc. Accounts Payable Outstanding Check -93.1706/29/2023 65399 Madera County Animal Services Accounts Payable Outstanding Check -747.5006/29/2023 65400 Madera Tribune Accounts Payable Outstanding Check -133.2506/29/2023 65401 Michael Baker International Inc. Accounts Payable Outstanding Check -10,821.2506/29/2023 65402 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -3,989.7406/29/2023 65403 MidLand Tractor Company Accounts Payable Outstanding Check -51.6506/29/2023 65404 Myers Stevens & Toohey & Co Inc Accounts Payable Outstanding Check -1,020.0006/29/2023 65405 NBS Government Finance Group Accounts Payable Outstanding Check -7,779.1206/29/2023 65406 Occupational Health Centers of California Accounts Payable Outstanding Check -1,087.5006/29/2023 65407 ODP Business Solutions, LLC Accounts Payable Outstanding Check -1,157.1606/29/2023 65408 O'Reilly Auto Parts Accounts Payable Outstanding Check -14,534.3406/29/2023 65409 PARS Accounts Payable Outstanding Check -487.5906/29/2023 65410 Prudential Overall Supply Accounts Payable Outstanding Check -210.3606/29/2023 65411 Quad Knopf, Inc. Accounts Payable Outstanding Check -6,506.3206/29/2023 65412 R & R Pool Service Accounts Payable Outstanding Check -141.1506/29/2023 65413 Railworks Track Systems LLC Accounts Payable Outstanding Check -430.0006/29/2023 65414 S & W Auto Parts Inc. Accounts Payable Outstanding Check -314.6606/29/2023 65415 Salters Distributing Inc Accounts Payable Outstanding Check -1,186.0306/29/2023 65416 Sparkletts Accounts Payable Outstanding Check -67.9106/29/2023 65417 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,671.9406/29/2023 65418 Talley Transportation Accounts Payable Outstanding Check -245.6706/29/2023 65419 TF Tire & Service Accounts Payable Outstanding Check -2,704.6906/29/2023 65420 Tyler Technologies, Inc. Accounts Payable Outstanding Check -100.0006/29/2023 65421 US BANK (CAL-CARD) Accounts Payable Outstanding Check -5,821.4506/29/2023 65422 Van De Pol Enterprises Accounts Payable Outstanding Check -6,209.6206/29/2023 65423 Vision Service Plan - (CA) Accounts Payable Outstanding Check -887.7306/29/2023 65424 Vulcan Materials Accounts Payable Outstanding Check -2,522.0106/29/2023 65425 Adrian Rocha Accounts Payable Outstanding Check -661.2606/29/2023 65426 Amanda M Stafford Accounts Payable Outstanding Check -414.1906/29/2023 65427 Avery Lynn Worrell Accounts Payable Outstanding Check -1,578.0606/29/2023 65428 CA State Disbursement Unit Accounts Payable Outstanding Check -385.3706/29/2023 65429 Everett S Dunn Accounts Payable Outstanding Check -473.4906/29/2023 65430 Gary V. Twitty Accounts Payable Outstanding Check -362.4506/29/2023 65431 Jennifer A Palomino Accounts Payable Outstanding Check -117.6806/29/2023 65432 Madera County Sheriff Civil Division Accounts Payable Outstanding Check -406.2506/29/2023 65433 U.S. Bank (PARS) Accounts Payable Outstanding Check -94.90 Bank Transaction Report Issued Date Range: -
7/3/2023 8:14:09 AM Page 6 of 7
Bank Account 200650906 Total: (207) -743,618.58
Report Total: (207) -743,618.58
Bank Transaction Report Issued Date Range: -
7/3/2023 8:14:09 AM Page 7 of 7
Summary
Bank Account Count Amount
200650906 General TricounƟes Bank 207 -743,618.58
Report Total: 207 -743,618.58
Cash Account Count Amount
**No Cash Account** 5 0.00
999 999-0100-0215 Cash In Bank 202 -743,618.58
Report Total: 207 -743,618.58
Transaction Type Count Amount
Check 207 -743,618.58
Report Total: 207 -743,618.58

REPORT TO THE CITY COUNCIL
Item 4.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 11, 2023
AGENDA SECTION: Public Hearings
SUBJECT: Introduction of an Ordinance Adding Section 4.04.105 and Amending Sections 4.04.070 and 4.04.10 of Chapter 4.04 of the City of Chowchilla Municipal Code Relating to Public Purchasing and Procurement PREPARED BY: Rod Pruett, City Administrator
ATTACHMENTS: Ordinance

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council introduces the proposed amendments, waives the first reading, and brings back the item for a potential second reading and adoption.

BACKGROUND:

At the June 13, 2023 Council Meeting, the Council approved a resolution updating APP.F2.2 a Procurement Policy, setting the policies and procedures regarding procurement to provide more detailed guidelines than are contained within the Municipal Code. It was updated to allow the City Council to make determinations to waive the competitive procurement procedure will make the process more efficient and is in line with industry standards. There are some instances where the competitive procurement process can reduce efficiency due to lack of vendors in a specified service/supply industry.

REASON FOR RECOMMENDATION:

After reviewing the agenda item that was on the June 13, 2023 agenda, it was discovered that the approval was only for updating the policy and didn’t include updating the Ordinance. It is necessary to update both the policy and the Ordinance so we are bringing the item back to update the Ordinance.

FISCAL IMPACT:

There is no fiscal impact to update the Ordinance.

ALTERNATIVES:

Do not update the Ordinance and remain status quo.

ACTIONS FOLLOWING APPROVAL:

There will be a second reading at the next Council Meeting scheduled for 7/25/23. 1 ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA ADDING SECTION 4.04.105 AND AMENDING SECTIONS 4.04.070 AND 4.04.160 OF CHAPTER 4.04 OF THE CITY OF CHOWCHILLA MUNICIPAL CODE RELATING TO PUBLIC

PURCHASING AND PROCUREMENT
The City Council of the City of Chowchilla does ordain as follows:

SECTION 1. Section 4.04.105 (“City Council authority to waive notice, advertisement, and competitive bidding”) of chapter 4.04 (“Purchasing and Procurement – Procedures and Policies”) of Title 4 (“Public Purchasing and Procurement”) of the City of Chowchilla Municipal Code is added to read:

4.04.105 – City Council authority to waive notice, advertisement, and competitive bidding.

Upon approval of the city council, the Purchasing Agent shall have the power, without notice, advertisement, or competitive bidding, to purchase for and on behalf of the city any supplies, materials, equipment, or contractual service. The city council does not have the power to waive notice, advertisement, or competitive bidding for procurement of public projects, ArchitectEngineer and Land Surveying Services.

SECTION 2. Section 4.04.070 (“Competitive sealed bidding”), subsection A (“Conditions for Use”) of chapter 4.04 (“Purchasing and procurement – Procedures and Policies”) of title 4 (“Public Purchasing and Procurement”) of the City of Chowchilla Municipal Code is amended to read:

4.04.070 – Competitive sealed bidding.

A. Conditions For Use. All contracts of the city for the purchase of supplies, equipment, services and construction of an aggregate annual value exceeding an amount set by city council resolution for formal bids shall be awarded by compliance with the competitive sealed bidding procedures contained in this section, except as otherwise provided in sections 4.04.080 (Competitive sealed proposals), 4.04.090 (Contracting for designated professional services), 4.04.100 (Informal quotes and small purchases), 4.04.105 (City Council authority to waive notice, advertisement, and competitive bidding), 4.04.110 (Sole source procurement), 4.04.120 (Emergency procurements), 4.04.130 (Cooperative piggyback purchases), 4.04.140 (Standardization) and Article V (Procurement of Public Projects, Architect-Engineer and Land Surveying Services.) SECTION 3. Section 4.04.160 (“Award of contract”), subsection A (“Award”) of chapter 4.04 (“Purchasing and procurement – Procedures and Policies”) of Title 4 (“Public Purchasing and Procurement”) of the City of Chowchilla Municipal Code is amended to read:

4.04.160 – Award of contract.

B. Award. All contracts resulting from sections 4.04.070 (Competitive sealed bidding),

4.04.080 (Competitive sealed proposals), 4.04.090 (Contracting for designed professional services), 4.04.100 (Informal quotes and small purchases), 4.04.105 (City 2 Council authority to waive notice, advertisement, and competitive bidding), 4.04.110 (Sole source procurement), 4.04.130 (Cooperative and piggyback purchases), 4.04.140 (Standardization) and Article V (Procurement of Public Projects, Architect-Engineer and Land Surveying Services) shall be awarded as follows:

SECTION 4. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.

SECTION 5. PUBLICATION. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.

INTRODUCED at a regular City Council meeting on the 11th day of July, 2023.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this __th day of July, 2023 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Ray Barragan
ATTEST:

Joann McClendon, CMC
City Clerk

REPORT TO THE CITY COUNCIL
Item 6.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 11, 2023
AGENDA SECTION: New Business
SUBJECT: Consideration and Adoption of a Resolution Amending the 2023/2024 Salary Scale to Include the Accounting Technician I, Accounting Technician II, and Utility Billing Clerk Classifications
PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: Resolution

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

That the City Council adopts a resolution amending the 2023/2024 salary scale to include the Accounting Technician I/II, and Utility Billing Clerk classifications.

BACKGROUND:

Currently, the Finance Department is staffed with a Director, Accounting Manager, Fiscal Manager, one Account Clerk II, one Account Clerk III and a part time Account Clerk I. The City Office Employee Association bargaining unit has reviewed and approved adding the positions at the proposed Range 30 for the Accounting Technician I, Range 35 for the Accounting Technician II, and Range 29 for the Utility Billing Clerk, and are all typical with similar-sized agencies.

REASON FOR RECOMMENDATION:

Due to the future planned departure of the Accounting Manager, the Director would like to split that one management position into two clerical positions that will focus on A/P, A/R, Payroll, Business License, as well as working on budget items. The Utility Billing Clerk classification is more aligned to the actual duties performed at the Finance counter instead of the overly-generalized description of the currently used Account Clerk series. This will eliminate the Account Clerk II/III positions, along with the Accounting Manager Position after future departure.

FISCAL IMPACT:

The salary for a Range 30 position would start at $45,822.40 per year and top out at $58,635.20. The salary for a Range 35 position would start at $51,854.40 and top out at $66,372.80. The salary for a Range 29 position would start at $44,699.20 per year and top out at $57,200.00. This includes the 3% COLA effective July 1, 2023 as negotiated per the CCOEA MOU.

ALTERNATIVES:

Do not approve the additional classifications.

ACTIONS FOLLOWING APPROVAL:

Update the salary scale.

COUNCIL RESOLUTION # -23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA AMENDING THE 2023/24 SALARY SCALE TO INCLUDE AN ACCOUNTING TECHNICIAN I,

ACCOUNTING TECHNICIAN II, AND UTILITY BILLING CLERK CLASSIFICATIONS WHEREAS, Section 37206 of the Government Code requires City Council to prescribe the time and method of paying salaries and wages of employees of the City; and WHEREAS, from time to time, staff may review the functionality of their department and suggest changes to certain roles and classifications; and
WHEREAS, these changes may affect the City’s salary scale; and, WHEREAS, the Administrative Services and Finance Departments have analyzed the needs and requirements needed in order to plan for future growth and its needs; and WHEREAS, the recommended Accounting Technician I and II, and Utility Billing Clerk classifications and pay ranges best fits the immediate and long-term needs to operate the department.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The salary scale for the Accounting Technician I and II classifications and Utility Billing Clerk are attached and marked as Exhibit A are hereby added to the City’s current Salary Scale.

2. This resolution is effective immediately upon adoption. * * * * *
PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of July, 2023 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Ray Barragan
ATTEST:

Joann McClendon, CMC
City Clerk

EXHIBIT A
Accounting Technician I:

Grade A A ½ B B ½ C C ½ D D ½ E E ½ F
30 22.03 22.58 23.14 23.72 24.31 24.92 25.54 26.18 26.83 27.50 28.19 Accounting Technician II:

Grade A A ½ B B ½ C C ½ D D ½ E E ½ F
35 24.93 25.55 26.19 26.84 27.51 28.20 28.91 29.63 30.37 31.13 31.91 Utility Billing Clerk:

Grade A A ½ B B ½ C C ½ D D ½ E E ½ F
29 21.49 22.03 22.58 23.14 23.72 24.31 24.92 25.54 26.18 26.83 27.50

REPORT TO THE CITY COUNCIL
Item 6.2

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: July 11, 2023
AGENDA SECTION: New Business
SUBJECT: Council Resolution adopting the CDBG Coronavirus Aid Small Business Loan Program Guidelines
PREPARED BY: Mark Hamilton, Community and Economic Development Director ATTACHMENTS: 1. Resolution for CDBG Coronavirus Aid Small Business Loan Program Updated Guidelines

2. Draft Amended CDBG Economic Development Loan Program Guidelines

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Staff recommends the City Council to approve a resolution adopting the Amended CDBG Coronavirus Aid Small Business Loan Program Updated Guidelines.

BACKGROUND:

Community Development Block Grant Coronavirus Aid (CDBG-CV) is a federally funded program.

CDBG-CV funds may be used to secure economic opportunities for low- and moderate-income persons.

CDBG-CV funds are targeted to businesses of the City that have the highest adverse impact as a result of the Coronavirus.

It was brought to Staff’s attention these guidelines needed to be updated to comply with Appendix H, of the California Department of Housing and Community Development (HCD) Economic Development Program Checklist. The following has been updated in the program Guidelines:

1. Program must comply with Federal procurement regulations in 2 CFR 200.318 - 200.326 when procuring goods or services.

2. City must maintain procurement documentation files, including:
• Pre-award independent cost estimate
• Documentation on procurement method
• Copies of procurement documents

3. City must produce, adopt, and maintain written program guidelines.

4. Program guidelines as written must be consistently applied across all awards.

One of the primary changes to the guidelines is the Duplication of Benefits (DOB) policy. This policy requires grantees to check and verify the applicants have received other Federal Funds to reimburse the same expense. The remaining modifications to the guidelines were administrative changes recommended by California Department of Housing and Community Development (HCD).

With council’s consideration of the amended guidelines, the City will be able to continue to distribute the remaining CV funds to ensure they are expended prior to the program’s expenditure deadline of October 2023 and February 2024. Upon review under the new program guidelines, if the applications are deemed eligible by MBI’s underwriting team, staff will then continue the processing the loan accordingly.

FISCAL IMPACT:

At this time, there is no fiscal impact to the City of Chowchilla. City Staff will work closely with Michael Baker International, our Economic Development Consultant to assist City Staff with the submittal of this application. There is no impact to the City’s General Fund.

ACTIONS FOLLOWING DECISION:

Upon approval of the amended guidelines, the City will review the current loan applications previously considered ineligible. Upon review under the new program guidelines, if the applications are deemed eligible by MBI’s underwriting team, staff will then begin the process of funding the loan accordingly.

ALTERNATIVES:

1. Continue the Item to a future City Council meeting (date and time to be specified in City Council motion).

2. Approve, subject to other than those updates recommended by staff (identify specific findings and/or conditions amended; or, to be addressed in City Council motion); or,

3. Deny; or,

4. Refer to City Staff for reconsideration of specific items to be addressed in City Council motion.

COUNCIL RESOLUTION # -23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CORONAVIRUS AID

SMALL BUSINESS LOAN AMENDED PROGRAM GUIDELINES
WHEREAS, the City of Chowchilla has previously received and continues to receive Community Development Block Grant (CDBG) funds from various grant programs offered from the California Department of Housing and Community Development (HCD) for implementation within the City of Chowchilla; and,
WHEREAS, the City of Chowchilla is required to have an adopted and state-approved CDBG Coronavirus Aid Small Business Loan Program Guidelines in order to continue to receive and implement these funds from HCD’s CDBG Program within the community; and, WHEREAS, program must comply with Federal procurement regulations in 2 CFR 200.318 - 200.326 when procuring goods or services; and,
WHEREAS, the City must maintain procurement documentation files, including:
• Pre-award independent cost estimate
• Documentation on procurement method
• Copies of procurement documents; and,
WHEREAS, City must produce, adopt, and maintain written program guidelines; and, WHEREAS, Program guidelines as written must be consistently applied across all awards; and, WHEREAS, Program guidelines must include Duplication of Benefits policy and process.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The City Council hereby adopts its Community Development Block Grant (CDBG) Coronavirus Aid Small Business Loan Amended Program Guidelines dated June 2023, a copy of which is attached hereto.

2. The City Administrator, or designee, is authorized to sign and act on the City's behalf in all matters relating to the CDBG Coronavirus Aid Small Business Loan Program Guidelines.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of July, 2023 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Ray Barragan
ATTEST:

Joann McClendon, CMC
City Clerk
1 COMMUNITY DEVELOPMENT BLOCK GRANT CORONAVIRUS AID

SMALL BUSINESS LOAN PROGRAM GUIDELINES
Amended – July 11, 2023 – City Council Resolution #____ Awards will be based on eligibility and will be reviewed in order received SUMMARY:

Community Development Block Grant Coronavirus Aid (CDBG-CV) is a federally funded program.

CDBG-CV funds may be used to secure economic opportunities for low- and moderate-income persons. CDBG-CV funds are targeted to businesses of the City that have the highest adverse impact as a result of the Coronavirus.

PURPOSE:

The Chowchilla CDBG-CV Small Business Loan Program is designed to promote economic stability by providing immediate relief in the form of a one-time forgivable loan for essential operating expenses to Chowchilla small businesses negatively impacted by COVID-19.

The goals of this program are to:
• Help small businesses survive the COVID-19 crisis.
• Retain employment and continue to pay employees.
• Maintain the provision of goods and services for Chowchilla residents.

FUNDING:

The maximum CDBG-CV award will be a maximum of $50,000 upon approval and in compliance with CDBG- CV criteria.

ELIGIBILITY:

A business must meet ALL of the following criteria to be eligible to apply:
• The business must have experienced a negative impact due to COVID-19, by certifying that the business has experienced at least a 25% reduction in revenue and that proceeds will be used for allowable expenses under the State CDBG-CV Act guidelines. • Must be a private, for profit business. Independent Contractors who receive 1099 tax forms are not eligible for this program.
• Businesses must obtain a Unique Entity Identifier (UEI) to be eligible to receive assistance under the City’s Small Business Loan Program. Business and/or any owner may not be suspended, debarred, proposed for debarment,declared ineligible, or voluntarily excluded from participation in federal transactions in the federal System for Award Management (SAM.gov) to received federal funding assistance.
• Businesses must have 25 or less full-time equivalent employees. 2 • The business must have a physical storefront establishment within Chowchilla's city limits. • Businesses must have a current Chowchilla business license. • No national chains. National chains are defined as franchises/for-profit corporations; except in the case where the franchisee or brand has a Chowchilla-basedowner. • Operating as a business a minimum of one year prior to date of application. • Business may NOT be delinquent in State and/or Federal licensing and filings.

If CDBG-CV funds are awarded to a business, the business must meet the following requirements:
• Business will create/retain at least one full-time or full-time equivalent (40 hours/week) low- or moderate-income permanent job (LMI Job) within 12 months. Moderateincome means less than or equal to 80% of the Area Median Income(AMI). • If business is retaining LMI job(s), then business must demonstrate clear objective evidencethat permanent LMI job(s) would be lost without CDBG-CV assistance.

TERMS:

Loan will be forgiven if the business meets the required LMI jobcreation/retention after a one-year period.

ELIGIBLE USES (CDBG-CV funds can be used for):
• Rent/Mortgage in arrears plus one additional month
• Utilities in arrears
• Payroll
• Personal Protective Equipment, such as plastic gloves and face shields, disposable masks, and touchless hand sanitizer dispensers
INELIGIBLE USES (CDBG-CV funds cannot be used for):
• Loan Payments to Small Business Associations
• Governmental Uses or Expenses
• Political Activities
• Personal Property
• Savings
APPLICATION PROCESS:

Applicants must complete and submit a funding application to the City of Chowchilla. Applications will be reviewed in order of receipt. All required documents as noted in the section below MUST be submitted with completed application in order to be considered for CDBG-CV funding.

Applicants will be notified of their application’s approval or rejection and funding amount by City staff or consultant. Amount of funding awarded to a business will be based on need. Once program funding is exhausted, other qualified applicants will be placed on a waiting list when additional funds become available.

Procurement shall comply with Federal procurement regulations as found in 2CFR 200.318 – 200.326 CFR: 2 CFR 200.318 -- General procurement standards.

PROCUREMENT DOCUMENTATION:
• Pre-award independent cost estimate (must be performed prior to receiving bids or proposals)
3 • Documentation outlining the procurement method that is being followed (e.g., micropurchase, small purchase, sealed bid, competitive bid [e.g., RFP or RFQ], etc.) • Copy of the procurement documents, which must contain all applicable required components, such as:
o Scope of Work
o Experience requirements, which allow for fair and open competition o Scoring Criteria from Federal regulations and reference to federal funding source(s)
o Bonding and insurance requirements
o Process for utilizing local business and small, minority contractors o DUNS and sam.gov registration information
o Conflict of Interest
o Handling, opening, and reviewing bids (for sealed bid process only) o Environmental review record for procured goods or services o Documentation of award selection process
o Documentation of cost or price analysis
o Signed agreement with vendor
o Invoices and activity logs
o Contract modifications and updated cost or price analysis, as applicable o Chowchilla Business License
o Lease Agreement
o Payroll Information
o Financial Statement that includes: (a) Income Statement, (b) Balance Sheet, and (c) Statement of Cash Flows
o Most recent signed IRS Tax Return
o Documentation of previously received COVID-19 related federal funding and breakdown on how funds were spent
o An affidavit from the business that provides a narrative as to how the pandemic has now impacted the business and should include how the funds are going to directly prepare, prevent, and/or respond to COVID-19.

PROCUREMENT FILE MAINTENANCE:

The Procurement Checklist must be filled out for each procurement action taken by a subrecipient, according to the procurement methodology used for each solicitation. This checklist must be maintained for each procurement activity and within each procurement file. City of Chowilla staff or consultant will verify, through grant management or monitoring, whether the procurement checklist has been maintained for procurement actions taken by subrecipients. In addition to the procurement checklist, subrecipients will be required to provide the following key documents to assess compliance with procurement activities:
• Independent Cost Estimate
• RFP/RFQ as applicable
• Listing of Applications Received and summary of requested grant/loan funding amounts • Summary of Evaluations Performed and Application Scoring Checklist • Cost and Price / Funding Request Analysis
• Grantee approval of awarded funding
• Contract
4 Conflicts of Interest and governing the actions of its employees engaged in the selection, award, and administration of contracts.

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.

The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts.

However, non-Federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-Federal entity.

Procurement documentation shall be maintained containing the following elements:
• Pre-award independent cost estimate
• Documentation on procurement method
• Copies of procurement documents
RESTRICTIONS ON DUPLICATION OF BENEFITS:

CDBG funds may not be used to supplant or duplicate private, federal, State, or local government funding.

The Applicant must disclose any funds received in response to the COVID-19 pandemic from private sources, and from any federal, State, or local government programs. Acceptance of other funding will not disqualify an applicant from the Program but may affect the amount of funds available or eligible costs. Applicants will provide personal and business bank statements. The City will review the statements to identify any unreported influx of cash.

If a Borrower receives funds from any source for the same costs that are funded under this Program, the Borrower must repay the duplicative funding. Either the CDBG business loan or the other funding source may be repaid. Other sources may include, but not are not limited to:
• Private sources including bank loans (not including documented loan from a relative); • Small Business Administration (SBA) Paycheck Protection Program (PPP), Economic Injury Disaster Loan Program (EIDL) or Economic Adjustment Assistance Program (EAA); • State of California iBank Small Business Disaster Relief Loan Guarantee Program; • State of California Pandemic Unemployment Assistance; or • Any other federal, State, or local government program providing funding for items noted as eligible costs for this Program.

DUPLICATION OF BENEFITS:

All businesses are required to complete a Duplication of Benefits (DOB) Affidavit as part of the application process. This affidavit acknowledges the City’s requirement that any person or entity 5 receiving CDBG-CV assistance must agree to repay assistance that is determined to be duplicative.

To meet HUD’s requirements, the City has developed a method of assessing whether the use of CDBG-CV funds will duplicate financial assistance that is already received or is likely to be received by acting reasonably in evaluating need and the resources available to meet that need.

This assessment process is as follows:

1. Upon receipt of the completed application packet to the Program, the City of Chowchilla and Consultant will review the Duplication of Benefits Affidavit to determine if the applicant has reported receiving any potentially duplicative assistance.

2. If so, the City or Consultant will request additional information from the applicant, including:
a. Dates funds were received
b. Specific uses of funds received, including receipts and dates as appropriate.

3. Based on a review of this information, the City or Consultant may:
a. Determine that there is no duplication and proceed with consideration of the application for the full amount requested.
b. Determine that there is a partial duplication and proceed with consideration of the application for an amount that reduces the request by the Duplication of Benefits (“DOB”) amount:
i. (Amount Requested) – (Amount of DOB) = Eligible Amount c. Determine that there is a complete duplication and deny the application.

4. In the event that an application moves forward and is approved, in whole or in part, the applicant will be required to sign a Subrogation Agreement to address concerns around the potential for future duplication (for example a Paycheck Protection Program application was made and was not denied but the applicant has not heard back).

5. In the event that an application is approved in part, the City will also include in the funding documents specific information around what the funds may be spent on so as to avoid duplication of benefits.

6. The City or Consultant will require all successful applicants to provide documentation as to how funds are actually expended and will review this documentation to ensure no duplication has taken place.

All application documents, including the Affidavit and Subrogation Agreement, shall be retained in compliance with HUD’s record retention requirements.

REVIEW PROCESS:

The following priorities will be considered when awarding funds:
• The business provides jobs to low- to moderate-income individuals. • The number of jobs that the business sustains during a normal business cycle. • The business demonstrates that it has lost a significant share (25% or more) of revenue due to the COVID-19 pandemic.
• The business demonstrates a strong chance of remaining open post COVID-19. 6 • The business has operated consistently a minimum of one year prior to date of application.
• Priority will be given to businesses located within low/moderate census tracts as defined by HUD.
• All eligibility criteria has been met.

DOCUMENTATION:

Each beneficiary or project file will contain the following:

1. Duplication of Benefit Calculation Worksheet form to include:
a. Identification of unmet need
b. Identification of all sources of assistance provided to applicant c. Identification of those sources that are duplicative (with comments as needed) d. Final award calculation

2. Any required third party verifications of assistance and/or certifications as follows:
a. FEMA programs: letter/s from FEMA and/or data provided by FEMA b. Insurance: letter from insurance company and/or data if available c. SBA: letter/s from SBA and/or data provided by SBA
d. Other program documentation

3. Certification that no additional benefits have been received. This can be a signed affidavit from the beneficiary or other form as created by the program.

4. A signed subrogation agreement from the recipient
Note: Items 3. and 4. can be on the same form.

For businesses opening after March 27, 2020, COVID 19 impact must be demonstrated by evidence of one of the following:
• Ordered to close from either a state or local government (proof must be submitted) • Had to lay off at least one full time or part time employee due to circumstances created by the pandemic (proof must be submitted along with a written affidavit) • Show loss of income via business annual gross revenue as reported on their tax returns.

Comparison tax returns 2019/2020 or 2020/2021.

MONITORING:

The applicant is responsible for providing the Program with documentation demonstrating that grant funds were used in the way they were intended.

The City will review the business’ application to identify how the business said they would use funds and will collect supporting documents. If a business finds it necessary to change their intended use of the funds, they must seek approval from the City in writing before making any changes and submit an updated itemized lists of business expenses.

Although this list is not intended to be exhaustive, supporting documents may include:
7 • Lease agreement and rent receipts
• Invoices with receipts/proof of payment
• Payroll documents
All collected documents will be placed in a business’s program file.

Policies and Procedures shall be reviewed on an annual basis.

Complete applications and any questions should be submitted via email to:

Michael Baker International
Attention: Rebecca Winnie, City Consultant
[email protected]
8 APPENDIX A

LOAN UNDERWRITING CRITERIA SUMMARY
A.1 ELIGIBLE LOAN APPLICANTS
Eligible Economic Development Loan Program (EDLP) Forgivable Loan applicants, here after called “Borrower Eligible for Loan Forgiveness” must meet the criteria outlined below and as amended by U.S. Department of Housing and Urban Development (HUD) and the California Housing and Community Development Department (HCD):
• Be an existing business with no more than 100 full-time equivalent (FTE) employees a minimum of one year prior to the date of application submittal and in financial distress as a result of the COVID 19 pandemic or other presidentially declared disaster (“disaster”) that has resulted in (or will result in) the loss of jobs, 51% are held by LMI individuals as a result of the COVID crisis.
• Is shown to have been financially viable a minimum of one year prior to the date of application submittal. Financial viability may be demonstrated by one or more of the following:
o A profit and loss statement (including income from operations, other income, cost of goods sold, operating expenses, taxes and fees, short-term debt service) showing profitable operations, (non-cash expenses such as depreciation, major capital investments and amortization of capital may be excluded). o A cash flow forecast showing the expected potential for positive net income in subsequent periods demonstrated by accounts receivable, backlog, opening of new markets and expansion of customer base.
o A business plan that supports good prospects for viability going forward. • Be in operation a minimum of one year prior to the date of application submittal and be able to provide the prior year’s federal business tax return (with all schedules) or appropriate federal personal tax returns with appropriate business-related schedules and forms (e.g., Schedules C, D, E, SE, 1, 1099’s, etc.).
• Be an existing business with a previous history of creditworthiness that is 51% or more owned and operated by a U.S. Citizen(s) or permanent legal resident(s) • The creditworthiness determination will also include an assessment of the previous creditworthiness of any owners with a 20% or greater ownership interest. • Be able to provide Year-to-Date (YTD) financial statements a minimum of one year prior to the date of application submittal including (P&L statement, A/P Aging Report, A/R Aging Report, Debt Schedule).
• Have or developed the capacity to generate monthly financial statements (i.e., P&L Statement, A/P Aging Report, A/R Aging Report, Debt Schedule) following receipt of the loan.
• The business must be established to operate legally in the State of California [e.g., registration with the CA Secretary of State and/or Madera County as a “Doing Business As” (DBA) Fictitious Business Names Statement (FBNS)] with a valid City of Chowchilla Business License (if applicable). A FBNS will be required for all businesses. • The business must have:
o Required local, state, and federal permits.
o Proper insurance for current and proposed business activities. o Be operating out of a location with zoning that allows for current and proposed business activities.
o An existing commercial lease with renewal options that extend, at a minimum, to the month and year designated as the final month and year of the loan agreement. A home-based business must have a comparable mortgage, lease or rental agreement that extends, at a minimum, to the same period required for a commercial lease. 9 o NOTE: If a Borrower is an existing business relocating to the City of Chowchilla or is a new startup business and does not have proper permits, licenses, leases, or insurance at the time of application, then these items can be made a condition of funding the loan.

A.2 INELIGIBLE LOAN APPLICANTS
Ineligible EDLP Loan applicants include those businesses for which any of the following are true:
• The resulting EDLP Loan will result in a “duplication” of funding from other disaster related funding programs (e.g., SBA PPP, SBA EIDL, insurance reimbursement, local/regional funding/grant programs) that will be used for the same expense. • The business and underwriter cannot establish a clear nexus between the financial impacts of the disaster and the need for EDLP funding.
• The business and/or business owners with a 20% business ownership interest have liens or pending lawsuits that may have an adverse impact on the financial viability of the business.
• The business’s physical place of business is located outside of the jurisdictional boundaries of the City of Chowchilla.
• The business’s physical place of business is located on tribal lands. • The business or any one of its principals is on the Federal debarred list. • The business or any of its principals have defaulted on any Federal debt. • The business or any of its principals have a relationship with the Lender that violates CDBG Conflict of Interest guidelines.
• The business’ goods or services involve the distribution, sale or use of cannabis or products containing cannabis or cannabis derivatives.
• The business is involved in a business activity prohibited by CDBG regulations (e.g., private golf club).

A.3 ELIGIBLE USES OF FUNDS FOR LOANS WITH FORGIVABLE LOAN TERMS The uses of EDLP funds for loans with forgivable loan terms are restricted to eligible uses as approved by HUD and HCD CDBG Program Guidelines.

Loan proceeds may be used to cover the following eligible costs:
• Operating Expenses (OE) and Working Capital (W/C) as defined below:
o OE includes primary expenses including, but not limited to, payroll, insurance, lease payments and utilities.
o W/C is any additional capital needs (e.g., inventory) with the amount to be net of OE. o The amount of OE and W/C needs presented in financial and cash flow statements must reflect amounts per month that are supported by pre-disaster financial information (e.g., monthly financial statements or Year End business tax returns). • Purchase of furniture, fixtures, and equipment (FF&E) to support the business’ needs to re-open and/or operate as a result of the disaster. FF&E purchases that will trigger Federal or State prevailing wage requirements will be considered on a case-by-case basis. • Refinancing of some forms of existing short-term debt when the refinancing complies with HUD and HCD CDBG underwriting guidelines, is done in conjunction with financing other eligible costs and contributes to the business’ ability to sustain operations and retain the required number of CDBG eligible jobs. NOTE: Examples of short-term debt that may be refinanced could include high interest credit cards or short-term loans from on-line lenders where the business can provide supporting documentation that clearly demonstrates that funds were used for eligible business purchases and expenses). 10 • Loan funds will be disbursed as per the terms outlined in section B.8 A.4 LOAN REQUIREMENTS – CDBG NATIONAL OBJECTIVES INCLUDING

APPROVED WAIVERS
Borrowers that are eligible for HUD and HCD approved waivers must comply with CDBG National Objectives in accordance with the guidelines presented in Appendix M of the NOFA and any supplemental written guidance provided by HCD.

A.5 LOAN REQUIREMENTS – CDBG AND EDLP UNDERWRITING CRITERIA FOR

LOANS WITH FORGIVENESS TERMS
A.5.1 CDBG Underwriting Criteria
Eligible EDLP applicants for loans with forgiveness terms are underwritten in accordance with the following CDBG underwriting criteria.
• Project costs are reasonable as evidenced by 3rd party cost estimates (e.g., vendor quotes, copy of online search, etc.).
• All project costs are eligible per federal regulations and HCD guidelines. • All sources of project financing are committed to support the financial projections that demonstrate that, with EDLP funds, the business is likely to continue operations and retain (or re-create) the projected number of jobs (51% of which are filled by LMI individuals or, if lost due to normal turnover, will be may available to LMI individuals). This may include:
o Borrower or other private funds (proof of funds availability such as bank statements and a signed letter indicating that the funds will be contributed to the project are required).
o A detailed letter of interest from a financial institution outlining the loan amount, loan term, interest rate, collateral requirements, loan-to-value ratio, debt service coverage ratio (DSCR), etc. will be required for the underwriting process. o An approval letter from another government, nonprofit or other business or infrastructure financing program.
• To the extent practicable, EDLP funds are not substituted for non-Federal financial support. This will include an assessment to ensure no duplication of funds from other federal, state, or private sources that may have been provided to assist the business in response to a disaster, economic downtown or other event. • The project is financially feasible based on the underwriter’s assessment of the items defined below:
o The management team has the capacity to execute the business plan and meet the financial projections (i.e., sales revenues, COGS, operating expenses, and profitability).
o The historic creditworthiness of owners with a 20% or greater interest or any member of the management team with check writing authority.
• The financial operating and cash flow projections:
o Are in line with the business’ previous seasonal fluctuations in financial performance and/or reflect anticipated conditions that may impact Revenues, COGS (if applicable), Operating Expenses and Profitability during the term of the EDLP. o Show an ability for the business to reach a level of financial breakeven with EDLP and other funding during the term of the EDLP.

NOTE: A formal, signed commitment letter from the financial institution with the same loan amount, loan terms, interest rate, collateral requirements, loan-to-value ratio, DSCR, etc. will be required before EDLP funds will be released.
11 o Clearly demonstrate that the Borrower will generate sufficient income to retain (or recreate) the projected number of jobs within an agreed upon term established between the Borrower, the Administrator, and the Lender.
o Demonstrate that the business will meet the (DSCR) required by other lenders. o Demonstrate that the business will generate sufficient revenue to provide the salaries, wages or draws needed by the owner(s) to cover their personal expenses taking into consideration other sources of income available to meet owners’ personal financial needs.
• As EDLP loans with forgiveness terms will be limited to businesses that have faced financial conditions that resulted in the loss of jobs or are in imminent danger of facing financial conditions that will result in the loss of jobs, underwriting will not include 1) an assessment of the return on owner’s equity invested in the project, nor 2) an assessment of the disbursement of EDLP funds on a pro-rata basis with other project financing.

The EDLP underwriting process for loans with forgiveness terms will require documentation to assess the ability of the business to sustain operations (e.g., documentation on other debt, historic business financial statements and tax returns for 2019, historic personal financial statements and tax returns for 2019, personal credit reports, financial projections and DSCR).

The EDLP underwriting process for loans with forgiveness terms will require documentation to assess the ability of the business to sustain operations (e.g., documentation on other debt, historic business financial statements and tax returns for a minimum of one year prior to the date of application, historic personal financial statements and tax returns for the year prior to the date of application, personal credit reports, financial projections and DSCR). However, the following additional (or more detailed) information may, at the underwriter’s discretion, be required due to the CBDG underwriting criteria outlined above and the willingness of the City of Chowchilla to consider higher risks loans in exchange for the project the CDBG National Objective and Public Benefit requirements outlined above.
• A detailed breakdown in the financial statements with line items showing:
o Salaries/wage, employment taxes and benefit expenses for existing employees with a breakdown for those employees that will be retained with the assistance from the EDLP loan and should align with the Job Tracking Form submitted with the Borrower’s application.
o A history of the business and brief bios of each of the key members of the management (e.g., CEO, CFO, CTO, etc.) and operating team (e.g., Production Manager, Sales Manager, etc.).
o A summary of the market(s) served and any adjustments to accommodate for disaster related impacts.
o A schedule of owner’s equity invested in the businesses and any new debt incurred prior to one year from the date of application (the debt summary should include the name of the source, the amount borrowed, loan terms, interest rate, current balance, etc.).
o A timeline outlining when funds from each source of financing will be expended (including EDLP and non-EDLP sources).

A.5.2 EDLP UNDERWRITING CRITERIA FOR LOANS WITH FORGIVENESS TERMS Eligible EDLP applicants for loans with forgiveness are underwritten in accordance with the following EDLP underwriting criteria.
• Business is located within the jurisdictional boundaries of the City of Chowchilla. • Financial Ratios:
12 o DSCR – an aggregate business DSCR of no lower than 1.0 (includes an aggregate of the DSCR for all non- EDLP debt financing).
o Global Cash Flows – an aggregate of business DSCR and personal cash needs are sufficient to cover personal operating expenses including a personal DSCR of no lower than 1.0.
o Net Income (after taxes and interest) sufficient to meet DSCR requirements outlined above.
• The Administrator will work closely with the eligible businesses to ensure they understand the requirements of the EDLP and the benefits of participating.

A.6 DETERMINATION OF LOAN AMOUNTS
EDLP loan with forgiveness terms will comply with HUD and/or HCD regulations and guidelines as outlined in NOFA Appendix M and other written documentation provided by HUD and/or the HCD.

A.7 DETERMINATION OF LOAN TERM
EDLP loan with forgiveness terms will comply with HUD and/or HCD regulations and guidelines as outlined in NOFA Appendix M and other written documentation provided by HUD and/or the HCD.

A.8 DETERMINATION OF LOAN INTEREST RATE
EDLP loan with forgiveness terms will comply with HUD and/or HCD regulations and guidelines as outlined in NOFA Appendix M and other written documentation provided by HUD and/or the HCD. It is anticipated that loans with forgiveness terms will be zero percent (0%) for the specified term of the loan unless otherwise specified by the HCD.

A.9 LOAN DISBURSEMENT – LOANS WITH FORGIVENESS TERMS
Loan disbursement for loans with forgiveness terms will be in accordance with HUD and HCD regulations, guidelines, or other written procedures.

Disbursement of loan proceeds will take place only after all conditions have been met and loan documents executed. The procedure for loan disbursement will vary depending upon the purpose of the loan funding as outlined below:
• Operating Expenses and Working Capital – to be disbursed at 50% upon execution of the Promissory Note and 50% after six months in an amount that aligns with the cash flow needs as presented in the pro forma financials provided by the Borrower during the application process and updated as necessary prior to loan closing or due to changing operating conditions following loan closing.
• Furniture, Fixtures & Equipment – to be paid directly to the vendor upon receipt of a valid invoice or to be paid to the borrower upon receipt of a valid invoice and proof of payment (e.g., cancelled check or paid credit card bill)
The Administrator will approve all disbursements and evaluate the sustained viability of the business prior to disbursing future monthly Operating Expense and/or Working Capital advances.

A.10 LOAN MONITORING AND COMPLIANCE FILES – LOANS WITH FORGIVENESS TERMS
Following closing, monitoring files will be set up. Two separate physical and/or electronic loan files shall be maintained. The first is the legal file which holds all the original executed loan documentation. This electronic and/or physical file shall be kept in Lender’s or Administrator’s 13 fireproof vault or cloud-based backup for safekeeping. At a minimum the legal file shall include (if applicable):
• Promissory Note
• Loan Agreement with required CDBG language
• Deed of Trust
• General Security Agreement
• Personal Guaranty
• Corporate Guaranty
• Subordinate Agreement
• Life Insurance Policy and Agreement
• Hazard Insurance Policy and Agreement
• General Resolution
• Certificate of Secretary
• Opinion of Counsel
• Inter-creditor Agreement
• Documentation of Site Control (i.e., lease, deed of trust, etc.) The second is a credit file which will contain the day-to-day administrative records of the loan.

The credit file will include, at a minimum, the loan application and financial information associated with the application, loan memorandum, Lender LAC recommendation, disbursement records, reports of site visits, updated financial information provided by the Borrower, CDBG compliance data and other routine information related to the loan.

Application information should include the following as appropriate:
• Loan Disbursement Schedule
• Map verifying borrower is physically located within program boundaries • Documentation of compliance with federal acquisition requirements, if appropriate (e.g., land purchase)
• Documentation of compliance with federal debarred requirements • Copy of CDBG NEPA documents including Authorization to Use Grant Funds, if required (Original to be maintained in Lender’s Environmental Review Records file) • Copy of Documentation to determine Cost Reasonableness • Documentation to support National Objective/Public Benefit requirements for job retention that shows clear and objective evidence that jobs will be lost without CDBG assistance. • Signed CDBG Documents:
o Loan Certification Form
o Job Tracking Form (demonstrating CDBG compliance with LMI job creation/retention) o No Conflict-of-Interest Certification
o No Job Anti-Pirating Certification
o Income Certification forms (including Part 5 if required or other required income certification documentation)
A.11 LOAN SERVICING – LOANS WITH FORGIVENESS TERMS
A.11.1 Loan Servicing Agent
Loan servicing will be conducted by the Administrator with the Lender. 14 A.11.3 Loan Servicing And Document Collections Procedures Once the loan is closed, the Borrower is entered into a forgivable loan servicing system. EDLP loan with forgiveness terms will be serviced as follows:
• Administrator to secure evidence of purchase and payment for FF&E purchased with EDLP funds for review and comparison to loan application documents and budgets to validate cost reasonableness and CDBG compliance (e.g., NEPA, Prevailing Wage, etc.).

If in noncompliance, Administrator and Lender will determine if corrective action is required and implement corrective action if necessary.
• Borrower to provide the following to the Administrator for review by the 15th of the month following the close of the previous month:
o P&L and Balance Sheet or a P&L, A/P Aging and A/R Aging statements. o An updated Debt Schedule.
o Payroll records.

Once the loan is closed, the Administrator will monitor the loan to maintain the loan records in compliance with the Program objectives and CDBG guidelines. A servicing and documentation system will be maintained with a file for each borrower.

REPORT TO THE CITY COUNCIL
Item 6.3

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TO RETURN TO

THE AGENDA
Meeting of: July 11, 2023
AGENDA SECTION: New Business
SUBJECT: Fireworks Booth Sales Permit Drawing for the 2024 & 2025 Years PREPARED BY: Fred Gaumnitz, Fire Chief
ATTACHMENTS: Fireworks Lottery Draw Applications
• Chowchilla Lioness Lions Club
• Chowchilla Police Officers Association
• Chowchilla Family Worship Center
• Fuller School
• VFW*

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☐ REVIEWED BY FINANCE ☒ RECOMMENDATION:

City Council to authorize City Clerk to proceed with lottery drawing at meeting; then announce the name of the 4 (four) permit holders (Including VFW) plus 1 (one) alternate for 2024 & 2025 years.

All applicants will be drawn and a list created in the order of the draw. Permits will be issued to those eligible with a maximum of four. *Chowchilla VFW will be granted one permit and will not be included in the lottery draw.

BACKGROUND:

This is a biennial lottery draw to select organizations that want to setup a temporary booth for the sale of Safe & Sane fireworks within the city limits of the City of Chowchilla for 2024 & 2025 years.

Per Council Resolution # 410-99, the City shall grant no more than four two-year permits to sale fireworks.

Section 8.24.080, titled “Method of Selecting Licensee and Notice of Granting or Rejection of License; Permit Priorities”, states that if the number of applications exceeds the number of permits to be issued, the veteran’s organizations shall have first priority for the available permits, the additional permits shall be granted by a random drawing supervised by the City Clerk.

Per City Ordinance, applications were due to the City Clerk’s Office between June 1 and June 30, 2023 for permits for the 2024 & 2025 years. Above is the list of organizations that submitted an application for Fireworks lottery drawing and complied with City Ordinance.

FISCAL IMPACT:

Application fee of $53.00 dollars will be required at the time of application process per year and prior to fire inspection.

X
ACTIONS FOLLOWING APPROVAL:

Community and Economic Development Department will notify applicants of the granting or rejection of fireworks permits, and coordinate activity, application process and permitting process with the Fire Department.

REPORT TO THE CITY COUNCIL
Item 6.4

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TO RETURN TO

THE AGENDA
Meeting of: July 11, 2023
AGENDA SECTION: New Business
SUBJECT: Consideration of a Resolution Declaring an Emergency Condition Necessitating Approving a Specialized Utility Services Program Agreement with California Rural Water Association to Safeguard Life And Property and Continue Essential Services Of The City Of Chowchilla
PREPARED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution, Service Proposal, References

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

The City Council Conduct approve a resolution approving a Specialized Utility Services Program Agreement between the City of Chowchilla and California Rural Water Association.

BACKGROUND:

Certification Requirements for Operating Wastewater Treatment Plants are regulated by Title 23 of the California Code of Regulations (CCR). The City of Chowchilla’s Wastewater Treatment Plant (WWTP) is activated sludge facility designed for a treatment capacity of 1.8 million gallons per day (MGD) and currently treats approximately 0.80 MGD during dry weather conditions and an occasional peak flow of 1.1 MGD during wet weather conditions. As such, the WWTP is currently identified by the State Water Resources Control Board (SWRCB) as a class III wastewater treatment plant.

Per the CCR, each Chief Plant Operator (CPO) and designated operator-in-charge of a facility shall possess a valid operator certificate at a grade level at least equivalent to the Wastewater Treatment Plant Classification. As such, the City is required to have a CPO with a minimum Grade III Wastewater Operator Certification. However, due to recent retirements and resignations, the City currently does not have any staffing with the State required certification.

REASON FOR RECOMMENDATION:

Recently the City has used part-time staffing with the proper grade certification to manage staff and meet State requirements but the staff member has accepted a position with another agency. Additionally, the City has focused on providing training to the three operators remaining at the plant, but the closest operator to the grade III certification is approximately one to two years away from attaining the needed certification grade. As a result, the City has been advertising the position since March but has only received one viable applicant that turned the position down.

The City of Chowchilla is currently member of the California Rural Water Association (CRWA). CRWA is the State’s leading association dedicated to providing on-site technical assistance and specialized training for rural water and wastewater systems. In addition to technical assistance and specialized training, CRWA provides a Specialized Utility Services Program (SUSP), a fee-based program that provides a full range of services to CRWA member systems that need assistance in all areas and phases of utility operations and maintenance.

General Services - CWRA will provide the following services:

1. Provide an operator with a minimum Grade 3 certification of higher for onsite visits

2. Weekly site visits from the registered Chief Plant Operator (CPO).

3. While onsite, CRWA staff will review and assist in daily operations of the treatment facility and routine testing and sampling along with any treatment facility process control adjustments and review operations with staff as needed.

4. Complete and submit all necessary reports.

5. Provide all necessary training and reporting of Operators and/or any OIT Operators and sign off during OIT Operator hours.

6. Provide 24/Hr. emergency response and phone availability for the systems operator and the utility itself per the requirements of Title 23 wastewater certification operations requirements.

7. Be available for all scheduled inspections and meetings with SWRCB staff regarding the operation of the treatment facility.

CWRA will provide the general and direct services as outlined under the proposal scope of services at a monthly rate of $8,300, or $99,600 annually. Any additional hours or emergency services, requested, or required, will be billed at a rate of $95.00 per hour per person, plus travel costs at Federal per diem rates.

FISCAL IMPACT:

The related costs for the SUSP have been included in the City of Chowchilla Fiscal Year 2023/24 Budget and is funded by the Wastewater Enterprise Fund.

ALTERNATIVES:

Failure to have a CPO with a minimum Grade III Wastewater Operator Certification will result in the City being out of compliance with Title 23 requirements.

ACTIONS FOLLOWING APPROVAL:

An agreement with CRWA will be entered into. City staff will continue to recruit for the open position.

COUNCIL RESOLUTION # -23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

DECLARING AN EMERGENCY CONDITION NECESSITATING APPROVING A SPECIALIZED

UTILITY SERVICES PROGRAM AGREEMENT WITH CALIFORNIA RURAL WATER ASSOCIATION

TO SAFEGUARD LIFE AND PROPERTY AND CONTINUE ESSENTIAL SERVICES OF THE CITY OF

CHOWCHILLA
WHEREAS, Certification Requirements for Operating Wastewater Treatment Plants are regulated by Title 23 of the California Code of Regulations (CCR); and WHEREAS, there exists an urgent need to have a Chief Plant Operator (CPO) with a minimum Grade III Wastewater Operator Certification; and
WHEREAS, the City of Chowchilla (“City”) has since March of 2023 advertised an open position for the CPO and received no viable candidates; and
WHEREAS, the current CPO has resigned their position; and WHEREAS, the City of Chowchilla is currently a member of the California Rural Water Association (CRWA); and
WHEREAS, In addition to technical assistance and specialized training, CRWA provides a Specialized Utility Services Program (SUSP); and
WHEREAS, City informally sought a proposal from CRWA for SUSP services.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recital are true and correct.

2. The lack of a Chief Plant Operator at the City’s Wastewater Treatment Plant presents a threat to public health, welfare and safety.

3. The City Administrator has taken reasonable steps to attempt to hire a Chief Plant Operator with the proper certification to address the public health, welfare and safety threat.

4. This resolution takes effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of July, 2023 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Ray Barragan
ATTEST:

Joann McClendon, CMC
City Clerk
1234 North Market Blvd.

Sacramento, CA 95834
toll-free: 800.833.0322
phone: 916.553.4900
fax: 916.553.4904
www.calruralwater.org

1. SUSP Company Information, Qualifications, and Standards

2. SUSP Operations Staff and Qualifications
a. Relevant experience
b. Additional capabilities

3. City of Chowchilla Contract Scope of Services

4. Price Proposal

5. Proposal Summary
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Specialized Utility Services Program (SUSP) is a subsidiary of the California Rural Water Association (CRWA). SUSP was formally organized in September of 2012 and has been providing fee-for-services to the rural and mid-sized communities of California since that time. CRWA established the SUSP program to answer requests from member and nonmember systems for assistance and services that require more time and resources than CRWA can provide to systems utilizing our technical assistance and training programs. The SUSP business model is shaped by the values of its parent company, CRWA, in that we are first and foremost concerned about protecting public health and providing a needed service on a long-term basis to the rural communities that can utilize this kind of assistance. SUSP has a full engineering team as well as a large existing operator base. The SUSP program is set up to provide services in contract water and wastewater operations, contract utility management, sewer collections system smoke testing, leak detection, system security assessment and training, and a variety of contract management and operator training. Our staff is committed to the cause of assisting rural communities and SUSP enjoys a very stable operations group. Most of our staff have been with SUSP since the program started.

SUSP is based out of its main offices in Sacramento, with staff located throughout the state. Our tax identification number is 46-1147856. The principal contact for SUSP is Dan DeMoss, Executive Director. Our address is:

Specialized Utility Services Program, Inc.
1234 North Market Boulevard
Sacramento, CA 95834
Toll-free: 1 (800) 833-0322
Telephone: (916) 553-4900
Fax: (916) 553-4904
Email: [email protected]
www.suspinc.org
SUSP operations staff have a combined 150 years’ experience in management and operation of both water and wastewater systems. SUSP has worked with major engineering firms such as NV5 and Quad Knopf. NV5 and SUSP are in the process of implementing master plan improvements, including a funding application for an Iron and Manganese removal plant, as well as addressing radiological contamination concerns.

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SUSP staff has provided start-up services to the new wastewater Treatment facility at the City of San Joaquin, and established standard operating procedures and testing that will keep the city in compliance with new plant permit discharge standards. SUSP staff has established Emergency Response Plans (ERP’s) and procedures as needed for all the communities under contract. SUSP staff recently utilized emergency plans during an instance of a complete water lateral-line failure and was able to provide emergency services, and work with local contractors to complete the installation of approximately 1,000 feet of 4-inch water line to replace the failed portion of the system.

To date, SUSP has not had any OSHA Health or Safety violations. SUSP is proactive in our approach to compliance. Our first step before starting a new contract is to evaluate the current compliance record of the system or city, and then to evaluate any compliance problems, factoring in the severity and rate of occurrence. We will then develop a sampling and reporting schedule for the onsite operators that ensures compliance based on the timeliness of samples. In the case of inherent water quality problems, i.e., arsenic, SUSP can offer possible solutions and treatment ideas for the compliance issue.

Our operations staff will provide this information to the city for its use and implementation. SUSP does require that a system with chronic compliance issues regarding water/wastewater quality problems implement a plan for compliance and will assist the city or district to do so.

SUSP will utilize the expertise and experience of CRWA training staff to train onsite operations’ staff working in the city. The training will be provided onsite, as needed, and will incorporate the City’s facilities so the staff is trained.

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The information below highlights the staff that will be assigned to the project to ensure a smooth transition into routine operations. SUSP has the ability to utilize other staff in an emergency or on a short-term basis.

Please review the SUSP Organizational Chart (EXHIBIT A) for the complete list of staff that SUSP can utilize.

May 2006 to Present – California Rural Water Association, Sacramento, CA Position – CRWA Executive Director, SUSP Executive Director (2011 – Present) Duties – Manage the day-to-day operations of the Association and its subsidiaries.

Ensure contract compliance with 60 field employees and 13 office staff. Answer to a 7-member board and oversee a $3 million annual budget. Serve as one of 3 field trainers on-staff to train both water and wastewater operators and managers.

Help establish the CRWA training calendar which offers 250-300 days of training per year throughout California. Personally, provide training courses in areas such as Emergency Response Planning, Water Shortage Management Plans, Math, Water & Wastewater Certification Review Courses, Rates & Rate Structure Training, and Water System Operations & Maintenance.

April 2002 to May 2006 – California Rural Water Association, Sacramento, CA Position – Federal Programs Director/ EPA Training Specialist Duties – Was in charge of all federal programs and their respective contract obligations. Supervised ten field employees and two office staff and was responsible for a $1.2 million budget. Provided onsite technical assistance and training to public water and wastewater systems. Provided training on a variety of topics such as Math, Water System Operations & Maintenance, Rates & Rate Structures, Water Treatment and Disinfection, Wastewater Treatment, Water Distribution, and SDWA and Clean Water Act Regulations. Worked with system operators onsite, performing water system evaluations, and troubleshooting treatment plant and distribution system challenges.

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2012 to Present - Specialized Utility Services Program, Inc., Sacramento, CA Position – SUSP Operations Manager
Duties - Dennis serves as the SUSP Operations Manager. Dennis is a Grade 5 Wastewater Treatment operator, and a Grade 3 Distribution and Water Treatment plant operator. Dennis has over 30 years of experience in the water/wastewater industry.

May 2011 to October 2012 - PERC Water, Santa Paula, CA
May 2010 to May 2011 – City of Galt, Galt, CA
Position - Utilities Superintendent
April 2009 to May 2010 - Broadbent and Associates, Inc. (BAI), Reno, NV Position – Chief Plant Operator
March 2006 to March 2008 - Indian Hills General Improvement District, Carson City, NV Position - General Manager
June 1977 to March 2006 - South Tahoe Public Utility District (STPUD), South Lake Tahoe, CA Position - Operations Supervisor
2016 to Present – California Rural Water Association, Sacramento, CA Position – SUSP Field Manger and Training Specialist
Duties – Fernando is a Grade 3 Wastewater Treatment operator; a Grade 3 Water Treatment operator; a Grade 2 Water Distribution operator; and a certified Backflow Tester. Fernando has over 15 years of water/wastewater maintenance and operations experience, as well as Public Works experience, and currently serves in a lead operator role at several of our contracted systems. 2000 to 2016 – City of Lindsay, Lindsay, CA
Position – Senior Maintenance II
Duties - Fernando started with the city as a utility worker and over 16 years rose to operate and manage both the water and wastewater systems for the city.

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Fernando operated an activated sludge /oxidation system as well as a conventional water treatment plant for the city.
1994 to 1999 – United States Marine Corps, San Diego, CA Position - Infantry
2012 to Present – California Rural Water Association, Sacramento, CA Position – SUSP Supervising Field Specialist
Duties - Michael is a Grade 5 Wastewater treatment plant operator and oversees several contracts for SUSP. Michael has over 30 years of experience in the field and has performed multiple plant start-ups and retrofits.

February 2010 to August 2012 - City of Hollister, San Benito County, California Position - Project Manager/Plant Supervisor
January 2007 to January 2010 - Aquarion Operating Services Position - Project Manager
November 2002 to December 2006 - City of Bakersfield, Kern County, California Position - Wastewater Operations Engineering Manager
December 2001 to December 2002 - U.S. Filter-Exxon/Mobil, Torrance, California Position - Project Manager
August 1998 to November 2001 - Lamont Public Utility District, Kern County, California Position - General Manager
September 1994 to June 1998 - Terrebonne Parish, Louisiana Position - Environmental Coordinator
October 1990 to September 1994 - Terrebonne Parish, Louisiana Position - Utilities Manager
January 1984 to October 1990 - Houma, Louisiana
Position - City Utility Engineer
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2015 to Present – California Rural Water Association
Position – Executive Assistant
Duties – Ruby provides SUSP with administrative support such as generating reports, proposals, and contracts. Ruby has also performed various administrative duties for SUSP contract-operated systems, including customer service, billing, Monthly Operations Reports submittals, etc.

These are the principals of the SUSP program and are the staff that our contracts typically utilize as onsite operators for the communities that we serve.

SUSP currently has operations contracts with the following districts or cities:

Yolo County: contract ongoing – SUSP provides operation and management services of the Wild Wings CSA. SUSP has 1 Grade 5 operator/manager as well as two onsite fulltime operations staff working in both the water and wastewater system. Wild Wings has 320 connections with two wells, two storage tanks, Wastewater Activated Sludge Treatment and with Tertiary Treatment for recycling water to the golf course.

City of Huron: contract ongoing – SUSP currently provides onsite operations and management of the City’s Water, Wastewater, and Public Works department.

Descanso Community Services District (DCWD): contract ongoing – SUSP provides operation and management of the district and performs all the functions of the District on a day to day basis. DCWD is a community with 330 connections located just outside of Alpine, California. SUSP reads meters, does all billing, mailings, and record-keeping functions, as well as maintains the customer service phone lines and communications during normal business hours. SUSP provides emergency response in all aspects of the operation of the district, as well as applies for grants and loans of behalf of the District in support of the system’s master plan and compliance-related needs of the District.

County of Napa LBRID and NBRID: contract ongoing – SUSP daily operations and reporting for two water treatment and distribution systems as well as wastewater plants.

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Knights Landing CSD: contract ongoing – SUSP provides managerial, administrative, and technical oversight of the Knights Landing Community Services District’s ponds and wastewater treatment facility.

Fee for Services contracts: SUSP currently has multiple contracts to provide fee-forservices in such areas as Leak Detection/Line Location, Rate studies, MHI Studies, and Operator Training.

SUSP provides multiple services for water systems. These services include Engineering Services, Leak Detection and Line Location, Backflow Testing Services, Rate Studies, and MHI Studies. We also provide water and sewer plant evaluations, smoke testing for sewer collection systems, and energy efficiency evaluations for facilities. SUSP will provide loan and grant application services to those systems that do not qualify for assistance from the State or current CRWA programs. SUSP provides operation and management training via the Academy of Water Education (AWE) for CEU’s and California required contact hours.

SUSP staff has provided start-up services to the new Wastewater Treatment facility and established standard operating procedures and testing that will keep a water system or city in compliance with new plant permit discharge standards. SUSP staff have established Emergency Response Plans (ERP’s) and procedures as needed for all the communities under contract.

In the area of Chowchilla, we would be able to pull in resources from existing SUSP staff and CRWA staff within your region. SUSP onsite staff will be able to utilize other staff in emergency situations. CRWA has two staff members within 200 miles of the city that could be utilized if needed.

SUSP operations staff have been able to work successfully with SWRCB and Local Primacy Agency (LPA) staff everywhere we have worked. SUSP staff have all worked in previous roles with CRWA doing Technical Assistance and Training and have had extensive networking with the California Department of Public Health/SWRCB, as well as the State Regional Board.

SUSP has been able to provide electronic reporting capabilities to several systems that we have worked with. SUSP staff, in the case of a small CSD, implemented a brand-new billing system, and created a system website which gave customers the ability to pay bills online in addition to paying by phone. In doing so, we were able to reduce the number of delinquent accounts dramatically. SUSP staff utilized RVS Utility Billing software as a billing P a g e | 9
system in that particular case. We have also implemented improved record keeping onsite, and preventive maintenance programs for systems that did not have either at the time we took over the operation of the system. We utilized internal Excel programs for tracking PM in the systems. SUSP also performed TMF capacity assessments utilizing the State’s TMF format and program to assist the system in development of the Technical, Managerial, and financial capacity needed for the approval of applications for State and Federal infrastructure funding programs.

To date, SUSP has not had any OSHA Health or Safety violations. SUSP is proactive in our approach to compliance. Our first step before starting a new contract is to evaluate the current compliance record of the system or city, and then to evaluate any compliance problems, factoring in the severity and rate of occurrence. We will then develop a sampling and reporting schedule for the operators onsite that ensures compliance based on the timelines of samples. In the case of inherent water quality problems, i.e., arsenic, SUSP can offer possible solutions and treatment ideas for the compliance issue. Our operations staff will provide this information to the System for its use and implementation. SUSP does require that a system with chronic compliance issues regarding water/wastewater quality problems implement a plan for compliance, and will assist the city or district to do so.

SUSP will utilize the expertise and experience of CRWA training staff to train onsite operations staff working in the system. The training will be provided onsite as needed and will incorporate the System’s facilities so the staff is trained.

SUSP will be able to provide needed liability and property damage coverage, as well as performance bonding, if required.

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– SUSP will provide the following services:

1. SUSP will provide an operator with a minimum Grade 3 certification of higher for onsite visits

2. Site visits once a week from the registered Chief Plant Operator (CPO) and typically Monday through Friday (there will need to be adjustments at times due to employee sickness, vacation, or other unscheduled issues that may require schedule changes).

3. While onsite, SUSP staff review and assist in daily operations of the treatment facility and routine testing and sampling along with any treatment facility process control adjustments and review operations with staff as needed. All lab fees will be billed directly from the lab to the plant owners.

4. Complete and submit all necessary reports.

5. Provide all necessary training and reporting of Operators and/or any OIT Operators. Our CPO will sign off during OIT Operator hours.

6. Provide 24/Hr. emergency response and phone availability for the systems operator and the utility itself per the requirements of Title 23 wastewater certification operations requirements.

7. SUSP will be available for all scheduled inspections and meetings with SWRCB staff regarding the operation of the treatment facility.

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SUSP will provide the general and direct services as outlined under the proposal scope of services.

SUSP will provide any additional hours or emergency services, requested, or required, at a rate of $95.00 per hour per person, plus travel costs at Federal per diem rates. The emergency hourly rate includes vehicle costs.

Contract Pricing
1 Grade 3 certified Wastewater
Treatment Operator who will
fulfill the scope as outlined in
section 4 (Scope of Services)
$8,300 $99,600
The invoicing will be submitted monthly, and it’s expected to be paid within 30 days of submittal.

The proposed contract will continue on a month-to-month basis. Termination may be done by either party with sixty (60) days written notice.

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This is a price proposal and a more formal contract will be submitted upon an agreement on this proposal. We are flexible in providing services, so please feel free to discuss any aspect of this price proposal with me for clarification. If you would like to see changes in the scope of services, we will be glad to discuss any ideas or options that you might want to bring to the table. This proposal was put together at the request of the city. Please understand that this is a price proposal and that final contract documents will reflect more specific terms. If you are in agreement with this price proposal and Scope of Services, please sign, date and return this proposal to:

SUSP, Inc., 1234 North Market Boulevard, Sacramento, CA 95834 - Attention: Ruby Brungess
via Fax: 916-553-4904 or via Email: [email protected] X______________________________________________ _______________________ City of Chowchilla: Date
X______________________________________________ ______________________ SUSP, Inc: Dan DeMoss, Date
Executive Director
Name
Title
04/05/2023
Julie Meeks
SUSP Operations
Administrative Analyst
Dennis Longhofer
SUSP Programs Manager
Travis Creamer
SUSP Lead Field
Specialist
Cameron West
SUSP Field Specialist
'
Nick Escadon,
SUSP Supervising
Specialist, Huron
Robert Duran
SUSP Field Specialist
Joey Escrupulo
SUSP Field Specialist
Estevan Garibay
SUSP Field Specialistt
Alejandro Ibarra
SUSP Field Specialist
Jose Angel Machado
SUSP Field Specialist
(
Mike Lane
SUSP Supervising Field
Specialist
Dan DeMoss
Executive Director
Fernando Saenz
Field Managment and
Training Specialist
Andrew Avila
SUSP Meter Reader
Jeramy Climer
SUSP Field Specialist
Joseph Correia
SUSP Field Specialist
Jamie Madrid
SUSP Meter Reader
Matthew Molina
SUSP Meter Reader
Michael Rosas
SUSP Field Specialist
Fernando Saenz Ill
SUSP Field Specialist
NewJames Weiser
SUSP Field Specialist
James Bean
SUSP Field Specialist
Nathan Bean
SUSP Field Specialist
Michael Bennett
SUSP Field Specialist
Dayton Busch
SUSP Field Specialist
Garrett Curry
SUSP Fleld Specialist
Tony Lara
SUSP Field Specialist
Cody Mathies
SUSP Field Specialist
Oscar Reynosa
SUSP Field Specialist
-"-
Rachel Kennard
Compliance Officer
Bruce Beland, Esq.

Staff Attorney
Dustin Hardwick
Deputy Director
Jon McClain, P.E.

Supervising Lead
Engineer
Tom Ballard
Senior Hydrologist
Jeffrey Bensch, P.E.

Tehcnical Engineer
Archana Jindal, P.E.

Project Engineer
Nathan Thomas, P.E.

Project Engineer
Mike Sims
Lead Leak Detection
Training Specialist
Mark Hardison
Leak Detection
Technician
Abel Silva
Leak Detection
Technician
Ruby Brungess
Executive Adminstrator
Cierra Boykin
SUSP Billing Specialist
Madelyn Saenz
Administrative Assistant I
Exhibit A
1234 North Market Blvd.

Sacramento, CA 95834
toll-free: 877.897.8806
phone: 916.553.4900
fax: 916.553.4904
www.suspinc.org
SUSP References
January 2023
Current Public Agency Contract Operations Customers

SYSTEM CONTACT PHONE TYPE
City of Huron John Kunkel (805) 742-6811 Water & Wastewater Operations City of Lemoore Michelle Speer (559) 924-6744 Water Operations City of Tehachapi Tyler Napier (661) 822-2200 xt. 507 Wastewater Chief Plant Operator Descanso CSD Maureen Phillips (619) 445-6042 Water Operations & Management Napa County
(NBRID / LBRID) Chris Silke (707) 299-1755 Water & Wastewater Operations Wild Wings CSA Kimberly Villa (530) 666-8431 Water & Wastewater Operations City of Huron: contract ongoing – SUSP currently provides onsite operations and management of the City’s Water, Wastewater, and Public Works department.

City of Lemoore: contract ongoing – SUSP currently provides full operations and CPO services to the City of Lemoore. SUSP has one Grade 5 operator/manager as well as 9 operators/maintenance staff. The City of Lemoore includes 6,000 water connections, two water treatment plants, nine ground water wells, and six above-ground storage reservoirs/tanks with a total capacity of 4.4 million gallons.

City of Tehachapi: contract ongoing – SUSP currently provides CPO and reporting services for the City of Tehachapi’s wastewater facility. SUSP provides one Grade 5 manager and one Grade 3 operator.

Descanso Community Services District (DCWD): contract ongoing – SUSP provides operation and management of the district and performs all the functions of the district on a day-to-day basis. DCWD is a community with 330 connections located just outside of Alpine, California. SUSP reads meters, does all billing, mailings, and record-keeping functions, as well as maintains the customer service phone lines and communications during normal business hours. SUSP provides emergency response in all aspects of the SUSP References | January 2023
operation of the district, as well as applies for grants and loans of behalf of the district in support of the system’s master plan and compliance-related needs of the district.

County of Napa LBRID and NBRID: contract ongoing – SUSP daily operations and reporting for two water treatment and distribution systems as well as one wastewater plant. Operations include meter reading, repairs, and facility maintenance, as well as routine sampling and reporting. SUSP staff were actively involved in the emergency response due to the 2020 LNU complex fire.

Wild Wings (Yolo County): contract ongoing – SUSP provides operation and management services of the Wild Wings CSA. SUSP has one Grade 5 operator/manager as well as two onsite full-time operations staff working in both the water and wastewater system. Wild Wings has 320 connections with two wells, two storage tanks, Wastewater Activated Sludge Treatment and with Tertiary Treatment for recycling water to the golf course.