MINUTES
GATEWAY CALIFORNLA City Council Meeting
CITY OF Council Chamber, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PROSPERI Tuesday, July 25, 2023
FEBRUARY 192
7 Closed Session: 3:00 p.m. ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:03 p.m.
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith (absent)
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT Systems Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the agenda as presented. Motion passed by roll call vote with Mayor Pro Tem Smith absent.
PUBLIC ADDRESS - CLOSED SESSION
No one spoke.
CLOSED SESSION - 3:04 PM
1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code Section 54957.6
Agency designated representatives: City Administrator, City Attorney Employee organization: Chowchilla Police Officer Association OPEN SESSION - 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Mr. Mike Williams
CLOSED SESSION REPORT: No reportable action.
PRESENTATIONS/WORKSHOP - Section 1
1.1 Oaths of Office: Officer Daniel Beaird, Officer Timothy Watson, CSO/Dispatcher Jalynn Klups, CSO/Dispatcher Avery Worrell, CSO/Dispatcher Sequoia Jordan
1.2 Police Officer & Non-Sworn Officer of the Year: Officer Kelby Grissom & CSO/Dispatcher Monica Blanc
City Council Meeting MINUTES July 25, 2023
PUBLIC ADDRESS
Ralph Smith, his wife and Betty Park addressed the Council regarding nuisance property in his neighborhood and requested help.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended his monthly Community Action Partnership of Madera County meeting and the Centennial Party in the Park with Council Members Chavez and Ahmed, and City Administrator Pruett.
Council Member Ahmed attended the Centennial Party, the ribbon cutting ceremony of the new Justice Department in Madera County, the Chowchilla Postmaster Installation ceremony at City Hall, and his monthly Madera County Transportation Commission and Madera County Economic Development Commission meetings.
2.2 STAFF VERBAL REPORTS
Deputy Director of Recreation & Community Engagement Wisener announced that the summer events have concluded and thanked Public Works staff, PD, and City staff volunteers. She thanked all who participated in the dunk tank. Items from time capsule will be displayed in the lobby. Additionally, she thanked other local organizations and individuals for their help and participation. Regarding the Centennial dinner, 200 tickets have been sold, and sponsorships are still available. All raffle and bar proceeds will go towards the Animal Shelter.
IT Systems Administrator Berrocal reported that the IT Department has completed over 141 work tickets over the last two weeks; a collaborative project with the DOJ is almost complete; close to completing the deployment of their visualization project.
City Administrator Pruett met with school districts regarding School Resource Officers contracts, and development impact fees; met with AutoZone with staff going over the project as it moves along; met with Madera CERF (Economic Development Resilience Fund) meeting getting input on how to expend funds; had a Rancho Calera meeting with Mark, and completed continuing education webinar for his CPA license.
Public Works Director Rogers attended some continuing education classes for his water distribution re-certification, and some classes from the State on new drought and conservation reporting requirements. Also, continuing to work on other annual state mandated reports. His department recently contracted with a vendor to have them paint the crosswalks and legends around the schools. Project will start August 7th. He attended the Fairmead - Chowchilla Wastewater Treatment Facility Connection Project Check-In. ROEs are still being collected SWRCB stated that they should be able to provide a conditional award letter so that funds could be made available for the City to start design/engineering process. And finally, he attended the time capsule reveals in the park with his family and they enjoyed it. Great event. he thanks Deputy Director Wisener for the event and all the staff that helped and also participated in the dunk tank.
Community & Economic Development Director Hamilton cleaning up grant files with the help of finance; attended an AutoZone meeting; working with Precision Engineering on the Housing Element; solar permits rising; all other projects are moving forward City Council Meeting MINUTES July 25, 2023
Finance Director Williams reported that all modules in the Tyler financial software are live, and will be switching timecards over to ESS soon.
Police Chief Palmer reported out on departmental stats since the last meeting; Code Enforcement has been out citing; he has three officers out of maternity and one on injury; had positive meeting with Chowchilla Elementary School District and Chowchilla Union High School regarding the School Resource Officer agreement.
Fire Chief Gaumnitz reported out on the Mt Bouillon crew who assisted in clearing overly- vegetated areas within ponding basins and sloughs; thanked Public Works and Police staff for their assistance. Weed abatement is winding down.
CONSENT CALENDAR - Section 3
3.1 Approval of the July 11, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the June 2023 Financial Report (Williams)
3.3 Consideration and Adoption of a City Council Resolution (56-23) Accepting Improvements and Authorizing Filing of the Notice of Completion for the Humboldt Avenue Street Improvements Project (Rogers)
• Consideration and Adoption of an Ordinance (514-23) Adding Section 4.04.105 and Amending Sections 4.04.070 and 4.04.160 of Chapter 4.04 of the City of Chowchilla Municipal Code Relating to Public Purchasing and Procurement (Pruett)
3.5 Consideration and Adoption of a City Council Resolution (57-23) Approving Applications for Transportation Development Act Funds for Fiscal Year 2023/2024, and Authorizing the City Administrator or Designee to Execute and Submit Applications to the Madera County Transportation Commission (McClendon)
3.6 Consideration and Adoption of a City Council Resolution (58-23) Adopting the Updated City of Chowchilla Title VI Program for the Chowchilla Area Transit Express (CATX) (McClendon)
3.7 Consideration of the Quarterly Fee Waiver Report (Pruett) Motion by Council Member Chavez, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Mayor Pro Tem Smith absent.
PUBLIC HEARINGS - Section 4
4.1 Consideration and Adoption of a City Council Resolution (59-23) Confirming the Diagram and Assessments and approving the Levy and Collection of the Annual Assessments for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla for Fiscal Year 2023-2024 (Rogers)
Mayor Barragan opened the public hearing at 4:46 p.m.
No one came forward for or against the item.
Mayor Barragan closed the public hearing at 4:46 p.m.
City Council Meeting MINUTES July 25, 2023
Motion by Council Member Troost, Seconded by Council Member Chavez to Approve City Council Resolution #59-23, Confirming the Diagram and Assessments and approving the Levy and Collection of the Annual Assessments for Landscape Maintenance and Lighting District No. 90-1 of the City of Chowchilla for Fiscal Year 2023-2024. Motion passed by roll call vote with Mayor Pro Tem Smith absent.
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution (60-23) Supporting Caltrans, District 6 Incorporating Infrastructure Investment and Job Act (IIJA) Funds Regarding Improvements to the State Route (SR) 233/Robertson Boulevard Corridor (Rogers) Motion by Mayor Barragan, Seconded by Council Member Chavez to Approve City Council Resolution #60-23, Supporting Caltrans, District 6 Incorporating Infrastructure Investment and Job Act (IIJA) Funds Regarding Improvements to the State Route (SR) 233/Robertson Boulevard Corridor. Motion passed by roll call vote with Council Member Troost voting "no" and Mayor Pro Tem Smith absent.
6.2 Consideration and Adoption of a City Council Resolution (61-23) Approving a Subrecipient Agreement with Self Help Enterprises to Implement the City's Permanent Local Housing Allocation Program and Authorizing the City Administrator to Execute the Agreement (Hamilton)
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve City Council Resolution #61-23, Approving a Subrecipient Agreement with Self Help Enterprises to Implement the City's Permanent Local Housing Allocation Program and Authorizing the City Administrator to Execute the Agreement. Motion passed by roll call vote with Mayor Pro Tem Smith absent.
6.3 Consideration to Appoint a Primary and up to Two Alternate Voting Delegates for the League of California Cities Business Meeting at the 2023 Annual Conference in Sacramento, California (McClendon)
Motion by Council Member Troost, Seconded by Mayor Barragan, to Appoint Council Member Ahmed as the Primary and Council Member Chavez as the Alternate Voting Delegates for the 2023 League of California Cities Annual Conference/Business Meeting. Motion passed with
6.4 Consideration of the Quarterly Project Management Program Report (Pruett) Motion by Council Member Troost, Seconded by Council member Chavez to approve the Quarterly Project Management Program Report. Motion passed with Mayor Pro Tem Troost absent.
6.5 Consideration and Adoption of a City Council Resolution Authorizing the City Administrator or Designee to Increase the Fireworks Sales Permit to Five (Gaumnitz) Spoke:
Trishia Placencia
Paula Hansen
John Sherman
No motion for this item; motion died.
City Council Meeting MINUTES July 25, 2023
ANNOUNCEMENTS - Section 7
JUNE 12-
JULY 27 OPEN SWIM PROGRAM, CUHS POOL, MONDAY - THURSDAY, 12:30PM TO 4PM AUG 8 CITY GOUNCIL MEETING, CITY HALL, 4PM
ADJOURNMENT
Mayor Barrgan Adjourned the July 25, 2023 City Council Meeting at 5:27 p.m.
APPROVED:
ATTEST:
Joann MaCiendon, CMC, City Clerk Mayor Ray Barragan