MINUTES
GATEWAY CALIFORN City Council Meeting
CITY OF Council Chamber, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PROSPERIIE 1923 Tuesday, August 22, 2023
FEBRUARY No Closed Session ~ Open Session: 4:00 p.m.
7. CALL TO ORDER/ROLL CALL
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez (absent), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT Systems Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Mayor Barragan approved the agenda as presented.
OPEN SESSION - 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Doug Drainville
PRESENTATIONS/WORKSHOP - Section 1
1.1 Housing Element Informational Presentation, Housing Element Cycle 2024 - 2032 (Hamilton)
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Ahmed, attended a MCEDC where they approved the budget for a new website and logo; attended a Serve online meeting which is a group consisting of multijurisdictional leaders within Madera County that discuss economic development topics; attended CESD's Back 2 School Breakfast event and their Board meeting where approved updated development fees.
City Council Meeting MINUTES August 22, 2023
2.2 STAFF VERBAL REPORTS
Police Chief Palmer reviewed stats between the last meeting and today. There are 3 vacant officer positions; he and Lieutenant Denny and he went to the academy to recruit; he attended a Chowchilla Rotary meeting and will be attending a Chowchilla Lioness meeting; Madera county granted PD $60,000 in which they used to buy a vehicle for evidence tech for crime scene response. Remember school is back in session and be safe driving around the schools.
Fire Chief Gaumnitz reported that Assistant Chief Turner and Captain Belt traveled to South Dakota for the final inspection of the new fire engine.
Public Works Director Rogers attended a Greenhills Lakes Discussion meeting to provide information regarding their newest well that was approved by the City in 2021 and additional information. The MOU with the historical Society has been completed and signed by both parties.
Additionally, the State is currently reviewing the application for the state historical designation for the former library and that it may be considered at either their November or January meeting.
And, finally, the permit for Well #15 was received from Madera County. Our contractor will be mobilizing and setting up rig equipment the first part of September.
Community & Economic Development Director Hamilton is putting the word out of the Housing Element update; received certificate from California Economic Development; reviewing a development agreement for a local housing developer; working with other developers for Rancho Calera, including commercial developers.
Finance Director Williams is working on GASB standards, met with Muni Services to go over quarterly tax numbers; attended some CFD discussions with various developers; starting the year-end process to close last fiscal years' books.
Deputy Director of Recreation & Community Engagement Wisener continuing to work on the Centennial Dinner as well as starting the process for the Halloween event and the Christmas events.
City Clerk McClendon will be registering members to the San Diego ICSC Conference and working on the Measure N Citizen's Oversight Committee meeting/agenda City Administrator Pruett, with Director Rogers, attended a Fairmead project meeting.
CONSENT CALENDAR - Section 3
3.1 Approval of the July 25, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the July 2023 Check Register (Williams)
3.3 Consideration and Acceptance of the July 2023 Financial Report (Williams)
3.4 Consideration and Adoption of a City Council Resolution (62-23) Authorizing the City Administrator or Designee to Enter into an Agreement with Enterprise Fleet Management for Fleet Services and Execute all Related Documents Thereto (Rogers) Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Council Member Chavez absent.
City Council Meeting MINUTES August 22, 2023
PUBLIC HEARINGS - Section 4
4.1 Consideration and Adoption of a City Council Resolution (63-23) Amending the Master User Fee Schedule (Williams)
Mayor Barragan opened the public hearing at 4:53 p.m.
No one came forward for or against the item.
Mayor Barragan closed the public hearing at 4:53 p.m.
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve City Council Resolution # 63-23, Amending the Master User Fee Schedule. Motion passed by roll call vote with Council Member Chavez absent.
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution (64-23) Approving New Agreements with Chowchilla Elementary School District and Chowchilla Union High School District for the Campus Resource Officer Program (Palmer) Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve City Council Resolution # 64-23, Approving New Agreements with Chowchilla Elementary School District and Chowchilla Union High School District for the Campus Resource Officer Program. Motion passed by roll call vote with Council Member Chavez absent.
6.2 Consideration and Adoption of a City Council Resolution Awarding the Construction Contract for the Robertson/Kings & Robertson/Trinity Alley Paving Project, Federal Project No. CML-5258(041), to Avison Construction, Inc. in the Amount of $688,086.00, and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2023/24 City Budget (Rogers) Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution # 65-23, Awarding the Construction Contract for the Robertson/Kings & Robertson/Trinity Alley Paving Project, Federal Project No. , CML-5258(041), to Avison Construction, Inc. in the Amount of $688,086.00, and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto and Amending the Fiscal Year 2023/24 City Budget. Motion passed by roll call vote with Council Member Chavez absent.
6.3 Consideration and Adoption of a City Council Resolution (66-23) Approving the Side Letter Agreement Between the City of Chowchilla and the Chowchilla Police Officers Association and Authorizing the City Administrator to Execute the Agreement (Pruett) Motion by Council Member Troost, Seconded by Council Member Ahmed to Approve City Council Resolution #66-23, Approving the Side Letter Agreement Between the City of Chowchilla and the Chowchilla Police Officers Association and Authorizing the City Administrator to Execute the Agreement. Motion passed by roll call vote with Council Member Chavez absent.
City Council Meeting MINUTES August 22, 2023
6.4 Consideration and Adoption of a City Council Resolution (67-23) Approving a Deposit/Reimbursement Agreement, Designating Consultants, and Authorizing and Directing Certain Actions Related to the Proposed Formation of a Community Facilities District (Pruett)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #67-23, Approving a Deposit/Reimbursement Agreement to the Proposed Formation of a Community Facilities District. Motion passed by roll call vote with Council Member Chavez absent.
ANNOUNCEMENTS - Section 7
SEP 4 LABOR DAY, CITY OFFICES CLOSED
SEP 6 HOUSING ELEMENT WORKSHOP, CITY HALL, 6PM
SEP 12 CITY COUNCIL MEETING, CITY HALL, 4PM
SEP 20 PLANNING COMMISSION MEETING, CITY HALL, 5PM
ADJOURNMENT
Mayor Barragan Adjourned the August 22, 2023 City Council Meeting at 5:09 p.m.
ATTEST: APPROVED:
Joan McClendon, CMC, City Clerk Mayor Ray Barragan