MINUTES
CHOWCHIL
GATEWAY City Council Meeting
CITY OF Council Chamber, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PROSPERI 1973 Tuesday, September 26, 2023
FEBRUARY No Closed Session ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 4:02 PM
Mayor: Ray Barragan (absent)
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT Systems Administrator Carlos Berrocal, City Clerk Joann McClendon.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Agenda as Presented. Motion passed by roll call vote with Mayor Barragan absent.
OPEN SESSION - 4:03 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Dave
PRESENTATIONS/WORKSHOP - Section 1
1.1 Measure T Outreach Update - Presented by DK Associates
PUBLIC ADDRESS
Sandy Caracciolo addressed the Council regarding concerns with the animal shelter's processes.
Bo Johnson introduced himself to the Council as lending consultant and is interested in investing in the City and charitable organizations he can give to.
Ralph Perry addressed the Council concerning the semi-trailers parked along West Robertson Boulevard. He noted it is a driving hazard and brings blight to the areas where they park.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
City Council Meeting MINUTES September 26, 2023
Council Member Chavez attended League of California Cities Annual Conference last week, meeting with other like sized community leaders to compare notes; and, attended the Centennial Dinner.
Council Member Troost attended the Madera County Transportation Committee meeting as the alternate member in which most of the discussion was around Measure T; attended a "Weenie Roast" with Council Member Ahmed, and the Centennial Dinner.
Council Member Ahmed attended the Centennial dinner; League of California Cities Central Division quarterly meeting where new board members were inducted; attended the Weenie Roast in Greenhills; and the League of California Cities annual conference in Sacramento.
Mayor Pro Tem Smith attended the Centennial dinner, a wonderful evening.
The Council reopened the Public Address for a member of the public who had stepped out during the original period.
2.2 STAFF VERBAL REPORTS
City Administrator Pruett attended the League of California Cities Central Division Quarterly meeting and Annual Conference; attended the Centennial dinner; attended a meeting regarding the proposed CFD; attended an Economic Development ad hoc meeting focused on Sessions development agreement; attended a quarterly Caltrans meeting with surrounding agencies to go over some projects; participated in the HR Manager interviews.
City Clerk McClendon attended the Centennial Dinner. She will be bringing the updated Personnel Rules and Regulations to the Council as soon as they are approved by the employee groups.
Deputy Director of Recreation & Community Engagement Wisener also attended the Centennial Dinner, which marks the of end of centennial events. She has a Measure T outreach meeting to push information; attended the Fallen Soldier event at Veteran's Memorial Park commemorating fallen soldier Sergeant Ricky Fox.
Public Works Director Rogers | attended the annual Association of CA Airports Conference.
Drilling has started for the test well at our Highway 99 Tank site. The department currently have bids out for the Sonoma Ave Storm Drain Project and the Pickleball Courts at Ed Ray Park. They both close mid-October and we will review and bring back for award. He also attended the Centennial Event. It was a great event and had a great time there with my wife.
Finance Director Williams attended a meeting with municipal advisors as there are some investments that are maturing; HR Manager interviews; started working on CIDIAC reporting and year-end closing preparation.
Fire Chief Gaumnitz attended the Centennial Dinner; the Fallen Soldier Run; the week of October 8 is Fire Prevention Week; the new fire engine to be delivered this week. Fundraising dinner for the fire department coming up where funds raised will go towards the purchase of needed equipment.
Police Chief Palmer reported out updated department stats since the last meeting; IT Systems Administrator Berrocal has been working on setting up cameras at RC Wisener Park with other parks being equipped as well.
City Council Meeting MINUTES September 26, 2023
CONSENT CALENDAR - Section 3
3.1 Approval of the September 12, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the August 2023 Financials Report (Williams)
3.3 Consideration and Adoption of a City Council Resolution (71-23) Approving the Master Agreement Between the Madera County Transportation Commission and the City of Chowchilla for the Fiscal Year 2022/2023 Allocation of Regional Surface Transportation Program (RSTP) Exchange Funding and Authorizing the City Administrator or Designee to Sign /Necessary Claim Forms to Obtain Future Funding (Rogers)
3.4 Consideration and Adoption of a City Council Resolution (72-23) Awarding the Landscape and Right-of-Way Maintenance Services Contract to Grover Landscape Services, Inc. and Authorizing the City Administrator or Designee to Execute all Related Documents (Rogers)
Motion by Council Member Troost, Seconded by Council Member Ahmed to Approve the Consent Calendar as Presented. Motion passed with Mayor Barragan absent.
PUBLIC HEARINGS - Section 4
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution (73-23) Approving an Agreement with Lew Edwards Group for Placing a Reauthorization of Measure N Before the Voters on the 2024 General Election Ballot and Authorizing the City Administrator to Execute all Necessary Documents Thereto (Pruett) Motion by Council Member Ahmed, Seconded, Council Member Chavez to Approve City Council Resolution # 73-23, Approving an Agreement with Lew Edwards Group for Placing a Reauthorization of Measure N Before the Voters on the 2024 General Election Ballot and Authorizing the City Administrator to Execute all Necessary Documents Thereto. Motion passed with Mayor Barragan absent.
6.2 Consideration and Adoption of a City Council Resolution (74-23) Authorizing the City Administrator to Execute a Professional Services Agreement with NBS to Provide On- Going Services for Community Facilities District (CFD) 2022-1 (Pruett) Motion by Council Member Troost, Seconded by Council Member Ahmed to Approve City Council Resolution # 74-23, Authorizing the City Administrator to Execute a Professional Services Agreement with NBS to Provide On-Going Services for Community Facilities District (CFD) 2022-
1. Motion passed with Mayor Barragan absent.
ANNOUNCEMENTS - Section 7
SEP 26 14TH ANNUAL TRIBUTE TO FALLEN SOLDIERS MEMORIAL TORCH MoTORCYCLE RIDE, VETERANS MEMORIAL PARK, 3:15PM
Ост 10 CITY COUNCIL MEETING, CITY HALL, 4PM
City Council Meeting MINUTES September 26, 2023
ADJOURNMENT
Maoyr Pro Tem Smith adjourned the September 26, 2023 City Council Meeting at 4:48 p.m.
ATTEST:
Joann McClendon, CMC, City Clerk Mayor Pro Tem Kelly Smit