MINUTES
GATEWAY CALIFORNLA City Council Meeting
CITY OF Council Chamber, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PRO Tuesday, November 14, 2023
SPER 1020
FEBRUARY Closed Session: 3:00 p.m. ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:06 PM
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS - CLOSED SESSION
None.
CLOSED SESSION- 3:08 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Administrator
2. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Pursuant to paragraph (4) of subdivision (d) of section 54956.9 of the Government Code (Deciding Whether to Initiate Litigation):
1 case
3. LIABILITY CLAIMS
Pursuant to Government Code Section 54961
Claimant: Raffi & Associates, Attorney for Evangelina Carranza Quintero, Iliana Tapia, & Osiel Tapia
Agency claimed against: City of Chowchilla
OPEN SESSION - 4:02 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Richard Walker
City Council Meeting MINUTES November 14, 2023
CLOSED SESSION REPORT: Nothing to report.
PRESENTATIONS/WORKSHOP - Section 1
1.1 4-H Club Donation to the Chowchilla Animal Shelter
1.2 Madera County Economic Development Commission Presentation by Executive Director Darren Rose
PUBLIC ADDRESS
No one spoke.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended the Veterans Day Memorial ceremony at Veterans Memorial Park.
Mayor Pro Tem Smith, Council Members Troost Ahmed attended the Veterans Day Memorial ceremony at the park.
Council Member Ahmed attended the Veterans Day ceremony; Chowchilla Rotary Club dinner; the Chowchilla Economic Development event that was well attended; a Focus on the Future conference in San Francisco for Self Help Enterprise counties; and an ICS conference.
2.2 STAFF VERBAL REPORTS
Lieutenant Denny reported out on departmental stats that occurred since the last meeting.
Fire Chief Gaumnitz attended the Veterans Day Memorial event. Saturday, November 18 is the Fire Department fundraiser dinner at the Fairgrounds. The new fire engine will be presented at next meeting.
Public Works Director Rogers attended the Veterans Day event at the park. Mayor Pro Tem Smith gave a great speech. He and the City Administrator met with the State Water Resources Control Board regarding the Fairmead Sewer Consolidation Project and went on a tour of Fairmead and our WWTP. The City received a preliminary funding award notification letter from the State for the project. The State is now completing the technical review of the funding application for a funding agreement. In anticipation of upcoming rain, staff used our vactor truck to clean out our storm drain inlets throughout the City. Our contractor for the Robertson/Kings & Robertson/Trinity Alley Paving Project has started and is currently scheduled to complete in February. There was a bid opening for the Urban Runoff Project (Sonoma Stormdrain Project). We received 7 bids with a low bid of $2,811,990 and a high bid of $5,115,690. The grant amount for this project is $3,349,635 with a 5% City match. We are currently reviewing the bids. The contractor for Well 15 has received the design specifications for the test well and the contractor is moving forward.
Hamilton both ad hocs met, Shipping Container and Mobile Food Vendor. He and MCEDC Executive Director Darren Rose attended a CERF meeting. He also presented a video captured by a drone that showed the AutoZone project progress.
Deputy Director of Recreation & Community Engagement Wisener attended a California Parks & Recreation Association workshop in Visalia; she is prepping the Cit's Christmas float for the City Council Meeting MINUTES November 14, 2023
parade event; summer sport season closing out, and flag football is beginning in January 2024.
She met with Shirt Shaq to get rough estimates on wraps for water tank. In order to place the clock, we must work with Caltrans.
Police Chief Palmer reminded all to stay safe driving in the rain and during the holidays.
CONSENT CALENDAR - Section 3
3.1 Approval of the October 24, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the October 2023 Check Register (Williams)
3.3 Adoption of an Ordinance (515-23) of the City Council of the City of Chowchilla Adding Section 9.11.00 and Amending Sections 9.11.020 and 9.11.070 of Chapter
19.11 of Title 9 of the Chowchilla Municipal Code (Pruett)
3.4 Consideration and Adoption of a City Council Resolution (83-23) Authorizing Filing of the Deed of Easements for Existing Pedestrian Facilities (Rogers)
3.5 Consideration and Adoption of a City Council Resolution (84-23) Approving the Amendment to the Application for Local Transportation Funds (LTF) for Fiscal Year 2021/2022, 2022/2023, and 2023/2024 and Authorizing the City Administrator or Designee to Execute and Submit the Amendments to MCTC (Williams)
3.6 Consideration of Rejection of Claim FR101569: Evangelina Quintero, Iliana Tapia, Osiel Tapia c/o Raffi & Associates (McClendon)
Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve the Consent Calendar, except for Item 3.5, which was pulled for discussion. Motion passed unanimously by roll call vote.
After discussion on Item 3.5, Motion by Council Member Ahmed, Seconded by Council Member Troost to Approve City Council Resolution # 84-23, Approving the Amendment to the Application for Local Transportation Funds (LTF) for Fiscal Year 2021/2022, 2022/2023, and 2023/2024 and Authorizing the City Administrator or Designee to Execute and Submit the Amendments to MCTC.
Motion passed unanimously by roll call vote. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS - Section 4
4.1 Consideration and Adoption of City Council Resolutions Approving Formation of City of Chowchilla Community Facilities District No. 2023-1 (Replacement of CFD 2006-1), Authorizing the Levy of a Special Tax Within the District, Preliminarily Establishing as Appropriations Limit for the District and Submitting Levy of the Special Tax and the Establishment of the Appropriations Limit to the Qualified Electors of the District; Determining the Necessity to Incur Bonded Indebtedness of the City of Chowchilla Community Facilities District No 2023-1 (Replacement of CFD 2006-1) and Submitting Proposition to the Qualified Electors of the District; and Calling Special Election Within Community Facilities District No. 2023-1 (Replacement of FD 2006-1) (Hamilton)
Mayor Barragan opened the public hearing at 4:45 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 4:45 p.m.
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #85-23, Approving Formation of City of Chowchilla Community Facilities District No.
City Council Meeting MINUTES November 14, 2023
2023-1 (Replacement of CFD 2006-1), Authorizing the Levy of a Special Tax Within the District, Preliminarily Establishing as Appropriations Limit for the District and Submitting Levy of the Special Tax and the Establishment of the Appropriations Limit to the Qualified Electors of the District; City Council Resolution #86-23, Determining the Necessity to Incur Bonded Indebtedness of the City of Chowchilla Community Facilities District No 2023-1 (Replacement of CFD 2006-1) and Submitting Proposition to the Qualified Electors of the District Determining the Necessity to Incur Bonded Indebtedness of the City of Chowchilla Community Facilities District No 2023-1 (Replacement of CFD 2006-1) and Submitting Proposition to the Qualified Electors of the District; and, City Council Resolution #87-23, Calling Special Election Within Community Facilities District No. 2023-1 (Replacement of CFD 2006-1). Motion passed unanimously by roll call vote.
4.2 Consideration and Adoption of a City Council Resolution Authorizing the Closeout of Community Development Block Grant No. 21-CDBG-PI-00022 (Rogers) Mayor Barragan opened the public hearing at 4:48 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 4:48 p.m.
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve City Council Resolution #88-23, Authorizing the Closeout of Community Development Block Grant No. 21- CDBG-PI-00022. Motion passed unanimously by roll call vote.
4.3 Consideration and Adoption of a City Council Resolution Authorizing Staff to Submit the 2024-2032 Housing Element Update to the State of California Department of Housing and Community Development for Review (Hamilton) Mayor Barragan opened the public hearing at 4:55 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 4:55 p.m.
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #89-23, Authorizing Staff to Submit the 2024-2032 Housing Element Update to the State of California Department of Housing and Community Development for Review. Motion passed unanimously by roll call vote.
4.4 Introduction of an Ordinance of the City Council of the City of Chowchilla Amending Various Sections of Title 15 - Buildings and Construction, of the Chowchilla Municipal Code (Hamilton)
Mayor Barragan opened the public hearing at 4:58 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 4:58 p.m.
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Introduction of an Ordinance of the City Council of the City of Chowchilla Amending Various Sections of Title 15 - Buildings and Construction, of the Chowchilla Municipal Code. Motion passed unanimously by roll call vote.
4.5 Introduction of an Ordinance of the City Council of the City of Chowchilla to Approve Development Agreement 23-0174 for the Sessions Vesting Tentative Subdivision Map No. 17-0006 (Hamilton)
Mayor Barragan opened the public hearing at 5:01 p.m. No one came forward for or against the item. Mayor Barragan closed the public hearing at 5:02 p.m.
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve the Introduction of an Ordinance of the City Council of the City of Chowchilla to Approve Development Agreement 23-0174 for the Century Vesting Tentative Subdivision Map No. 17-0006. Motion passed unanimously by roll call vote.
City Council Meeting MINUTES November 14, 2023
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution Authorizing Submittal of Applications for 2023 Call for Projects for Congestion Mitigation and Air Quality Program, Supporting and Implementing AB 1012 "Timely Use of Funding" (Rogers) Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #90-23, Authorizing Submittal of Applications for 2023 Call for Projects for Congestion Mitigation and Air Quality Program, Supporting and Implementing AB 1012 "Timely Use of Funding". Motion passed unanimously by roll call vote.
6.2 Consideration and Adoption of a City Council Resolution Amending the 2023/2024 Salary Scale to Include the Public Works Facilities Supervisor Classification (Rogers) Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #91-23, Amending the 2023/2024 Salary Scale to Include the Public Works Facilities Supervisor Classification. Motion passed unanimously by roll call vote.
ANNOUNCEMENTS - Section 7
Nov 15 PLANNING COMMISSION MEETING, CITY HALL, 5PM
Nov 23-24 THANKSGIVING HOLIDAY, CITY OFFICES CLOSED
Nov 28 CITY COUNCIL MEETING, CITY HALL, 4PM
ADJOURNMENT
Mayor Barragan Adjourned the November 14, 2023 CityCouncil Meeting at 5:15 p.m.
ATTEST: APPROVED:
Q
Joann McClendon, CMC, City Clerk Mayor Ray Barragan