MINUTES
GATEWAY City Council Meeting
CITY RNIA Council Chamber, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PROSPERIT 1923 Tuesday, December 12, 2023
FEBRUARY
7 . Closed Session: 3:00 p.m. ~ Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:04 p.m.
Mayor: Ray Barragan
Mayor Pro Tem: Kelly Smith
Council Members: Waseem Ahmed, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Crystal Pizano, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Ahmed, Seconded by Mayor Pro Tem Smith to Approve the Agenda as Presented. Motion passed unanimously by roll call vote.
PUBLIC ADDRESS - CLOSED SESSION
None.
CLOSED SESSION - 3:05 PM
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Administrator
OPEN SESSION - 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Rick Ripley
CLOSED SESSION REPORT: Nothing to report
PRESENTATIONS/WORKSHOP - Section 1
1.1 Mayor's Award Presentations
PUBLIC ADDRESS
Dale Thomas presented the City Council with commemorative unissued United States Land and Farm stock certificates. These certificates were sold at the old Land Office Building.
City Council Meeting MINUTES December 12, 2023
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended the Citizens Advisory Committee meeting with Air Board.
Mayor Barragan attended the tree lighting ceremony and thanked Deputy Director Wisener and Public Works staff for their efforts.
Mayor Pro Tem Smith participated in the Christmas parade riding on the City's float. He also attended the Tenaya Guild fundraising dinner that raised money for Valley Children's Hospital.
Council Member Ahmed attended the Annual Employee Service Awards luncheon, Madera County Transportation Commission meeting where they discussed relocation of the Amtrak station and other projects, Chowchilla's tree lighting ceremony, and the Madera County Economic Development Commission meeting where they discussed approving budget and updated website.
2.2 STAFF VERBAL REPORTS
Deputy Director of Recreation and Community Engagement Wisner reported on the Christmas event/parade follow up. The following are the winners selected for their parade floats: Community Choice awards 3rd place for Ms. Placencia's class, 2d place for the Niewkoop train, and 1st place to the Polar Express float from Reagan School. People are enjoying the Christmas music playing downtown.
IT System Administrator Berrocal reported out on projects IT is involved in.
City Administrator Pruett attended a bond meeting regarding outreach material for the CFD special election in February; following up on the wrong QR code that was on the first postcard that was mailed out for Measure N; employee luncheon was great and noticed more employees attended this year than previous ones; was on the float at the Christmas parade; had an update meeting on the Fairmead Consolidation project.
Finance Director Williams met with Tri Counties Bank for new investment options; attended a meeting with HCD to go over Calhome reuse accounts; working on end-of-year reports; municipal Community & Economic Development Director Hamilton reported that the Housing Element was submitted on time to the state, and he went through departmental stats.
Public Works Director Rogers reported that while we had planned to have the clock installed as part of the Clean CA Project, we believe the Caltrans process to start that project has been taking too long. Currently, the project has completed a constructability review by Caltrans and has been sent to their permits department for an expedited review and permit approval. As a result, we anticipate bid advertisement by the end of this month and awarding in March 2024 with construction following after. We don't want to wait that long though for the clock. As a result, Public Works staff will be installing the clock. We are currently working with an electrician to ensure power at the site and plan on having the clock installed by staff within a month. The Alley Paving Project is moving forward and still on schedule to complete in February. He and the City Administrator met with the SWRCB for the Fairmead Sewer Consolidation Project Check-In meeting. We met their minimum requirement of 90 ROEs with 95 collected so far. The State is finishing up the technical review and estimated that a potential funding agreement within a few months. he also attended the Christmas Parade. It was a great event and his kids enjoyed being City Council Meeting MINUTES December 12, 2023
on the float with council. He also thanked everyone that was involved in putting on a successful event
Police Chief Palmer gave departmental stat updates since the last Council meeting. He spoke about rerouting next years' parade. Updated information on the homicide arrest, recognized Lt.
Denny for the investigation. Another incident occurred where a vehicle break-in led to arrests made with one juvenile who had a sawed-off shotgun. Coats and toys are still being collected by Pastor Walker.
City Administrator Pruett added the mobile food vendor ad hoc met today and the item will be brought to the Planning Commission first, then to the Council in 2024.
CONSENT CALENDAR - Section 3
3.1 Approval of the November 28, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the November 2023 Check Register (Williams)
3.3 Consideration and Approval of the 2024 City Council, Committee and Commission Meeting Calendar (McClendon)
3.4 Consideration and Adoption of a City Council Resolution (95-23) Authorizing Filing of the Deed of Easement for a Public Address Audio System Wire (Pruett)
3.5 Consideration and Adoption of a City Council Resolution (96-23) Accepting the Valley Community Economic Resilience Fund (CERF) Agreement Letter, Authorizing the City Administrator to Sign the United Way Fresno and Madera Counties Award Letter, and Amending the Fiscal Year 2023/24 City Budget to Accept the $10,000 from United Way of Fresno & Madera Counties to Help Support the CERF Program (Hamilton)
3.6 Consideration and Adoption of a City Council Resolution (97-23) Amending the Previously Approved Amendment to the City of Chowchilla Amended Deferred Improvement Agreement Between the City of Chowchilla and Self-Help Enterprises Regarding the Development of a Pro-Rate Portion of the Remaining Subdivision Improvements for Montgomery Farms Subdivision, Phase 1, Tract 05-07 (Hamilton)
3.7 Consideration and Adoption of an Employer-Employee-Relations Resolution (98-23) Containing Reasonable Rules and Regulations Governing the Administration of Employer-Employee Relations Between the City and its Recognized Employee Organizations (Lerner)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS - Section 4
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution (99-23) Awarding the Bid for Construction: Prop 68 Grant Project - Pickle Ball Courts at Edward Ray Park to JT2 Inc., DBA Todd Companies, in the Amount of $192,750.00, Authorizing the City City Council Meeting MINUTES December 12, 2023
Administrator or Designee to Execute All Related Documents and Amending the Fiscal Year 2023/24 City Budget (Rogers)
Spoke: Rick Ripley
Motion by Council Member Troost, Seconded by Mayor Pro Tem Smith to Approve City Council Resolution #99-23, Awarding the Bid for Edward Ray Park to JT2 Inc., DBA Todd Companies, in the Amount of $192,750.00, Authorizing the City Administrator or Designee to Execute All Related Documents and Amending the Fiscal Year 2023/24 City Budget. Motion passed unanimously by roll call vote.
6.2 Consideration and Adoption of a City Council Resolution (100-23) Authorizing the City to Enter into an Agreement for Professional Services with Madera County Transportation Commission (MCT) for the Regional Early Action Planning (REAP)
1.0 Grants Program, and Amending the Fiscal Year 2023/24 City Budget to Allow for the Implementation of the Program (Hamilton)
Motion by Mayor Pro Tem Smith, Seconded by Council Member Troost to Approve City Council Resolution #100-23, Authorizing the City to Enter into an Agreement for Professional Services with Madera County Transportation Commission (MCTC) for the Regional Early Action Planning (REAP) 1.0 Grants Program, and Amending the Fiscal Year 2023/24 City Budget to Allow for the Implementation of the Program. Motion passed unanimously by roll call vote.
6.3 City Council Reorganization - Election of Mayor and Mayor Pro Tem (McClendon) City Clerk McClendon opened nominations for Mayor.
Motion by Council Member Ahmed, seconded by Mayor Barragan to nominate Mayor Pro Tem Smith as Mayor. Motion passed unanimously by voice vote.
Mayor Smith was seated and opened nominations for Mayor Pro Tem.
Motion by Mayor Smith, Seconded by Council Member Barragan, to nominate Council Member Ahmed as Mayor Pro Tem. Motion passed unanimously by voice vote.
6.4 Consideration of Council Member Appointments Made by the Mayor to Collaborative Agencies (McClendon)
No changes were made.
ANNOUNCEMENTS - Section 7
DEc 20 PLANNING COMMISSION MEETING, CITY HALL, 5PM - CANCELLED DEC 25-JAN 01 CITY OFFICES CLOSED FOR CHRISTMAS AND NEW YEAR's DAY JAN 09 CITY COUNCIL MEETING, CITY HALL, 4PM
ADJOURNMENT
Mayor Smith Adjourned the December 12, 2023 City Council Meeting at 4:47 p.m.
ATTEST: APPROVED:
PARTAG
Joann McCtendon, CMC, City Clerk Mayor Kelly Smith