AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Tuesday, February 27, 2024
Closed Session: 3:00 pm ~ Open Session: 4:00 pm.
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.
The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102, at least four days prior to a regular meeting and one day for a special meeting.
California Levine Act Statement:
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract, or entitlement for use application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.
The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.
CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
PUBLIC ADDRESS – CLOSED SESSION
This time is reserved for members of the audience to address the City Council on items listed on the Closed Session agenda only. It is recommended that speakers limit their comments to no more than 3 minutes each.
CLOSED SESSION – 3:00 pm
1. Government Code section 54956.9
CONFERENCE WITH LEGAL COUNSEL –
ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code: One Case. Threat of litigation from attorney Scott Rafferty (See attached letter.)
City Council Meeting AGENDA February 27, 2024
OPEN SESSION – 4:00 pm
PLEDGE OF ALLEGIANCE
INVOCATION:
CLOSED SESSION REPORT:
PRESENTATIONS/WORKSHOP - Section 1
1.1 Oath of Office: Chowchilla Volunteer Firefighter Alec Pierce
1.2 Recognition of Girl Scout Troop # 4042
PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.
It is recommended that speakers limit their comments to no more than 3 minutes each, and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 4 of this agenda packet.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.
No adverse conclusions should be drawn if the Council does not respond to public comment at this time.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. Any discussion of any consent item will be made a part of the regular agenda at the request of any member of the city council or any person in the audience.
3.1 Approval of the February 13, 2024, City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the January 2024 Financial Reports (Williams) PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
City Council Meeting AGENDA February 27, 2024
NEW BUSINESS – Section 6
6.1 Consideration of Approving the Madera County Economic Development Commissions 2024-2025 Fiscal Year Basic Service Level Budget Proposal (Pruett)
6.2 Discussion and/or Direction: Development and Implementation of a Beautification Committee (Rogers)
6.3 Discussion and/or Direction: Quarterly Legislative Update (Lerner) ANNOUNCEMENTS – Section 7
FEBRUARY 26 EDWARD RAY DAY
MARCH 1 CHOWCHILLA WESTERN STAMPEDE DRIVE, 10 AM
MARCH 12 CITY COUNCIL MEETING, CITY HALL, 4 PM
MARCH 16 CITY’S EASTER EGG SCRAMBLE, EDWARD RAY PARK, 9:00 AM - NOON
ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA, and made available for public review on this 22nd day of February 2024 at or before 5:00 pm.
Joann McClendon, CMC, City Clerk
ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
https://us06web.zoom.us/j/87212570848?pwd=JHPTRQMqxg3qS_zE7pOXnK5q7P_9ig .oXMFQWWlm-9B_l3q
Passcode: 445 225
To participate by phone:
Dial 1-669-444-9171
Webinar ID: 872 1257 0848
Passcode: 445 225
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.
Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.
Item 3.1
CLICK HERE
TO RETURN TO
THE AGENDA
MINUTES
City Council Meeting
Council Chamber, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, February 13, 2024
No Closed Session
Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 4:02 p.m.
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Mayor Pro Tem Ahmed, seconded by Council Member Troost to approve the agenda as presented.
OPEN SESSION – 4:03 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Justin Lopes
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Josue Vidal addressed the City Council regarding the homeless.
COUNCIL AND STAFF VERBAL REPORTS – Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Chavez attended the HOW dinner. He takes his grandson to the local library once a week for the Madera Fist Five program since Madera County First Five building was vacated, and was challenged by the Friends of the Library to reach out to the community to obtain funding for their program.
Council Member Troost attended a Special Studies Committee of the Valley Air District where 2 new directors were seated.
City Council Meeting MINUTES February 13, 2024
Mayor Pro Tem Ahmed attended the Madera County Economic Development Commission meeting and Chowchilla’s time capsule burial.
Mayor Smith attended a RAN meeting in Madera that the Madera Mayor chairs and I co-chair, where Council Member Troost and Mayor Pro Tem Ahmed will remain on their previously assigned committees. He also attended the time capsule burial event.
2.2 STAFF VERBAL REPORTS
Police Chief Palmer updated council on latest departmental stats since the previous meeting, reported that a much needed cement slab was completed at the animal shelter; and that the person who had burglarized 3 commercial businesses has been arrested.
Fire Chief Gaumnitz updated the Council on fire station construction and that there have been more frequent fires since this time last year.
Public Works Director Rogers several City staff attended a meeting with the Greenhills HOA Water Committee to discuss the Kona well. Madera Pumps assessment is that their existing well is not able to be rehabilitated. They recommended that a new well be built in the same area. City staff stated that a hydrological assessment would need to be completed and submitted to the City for review, similar to the process followed with the last well, to assess potential impacts to drinking water. Well 15 – results of the test well pumping was completed and indicates a viable well. Recommendations for the new well are: pump depth of 555 ft and the well pumping 700 gpm. This will be more than adequate for filling the tank and allowing the booster pumps to operate as needed. Next step is to issue a bid notice for the permanent pump and connection to the tank. He met with the State Water Resources Control Board regarding the Fairmead Sewer Consolidation Project. They have completed their technical and financial package reviews and have sent to SWRCB management for review. Following management review they estimated that the Funding agreement will be provided to the City by July 2024.
And finally, the Alley Paving Project has been substantially completed. The City’s inspector is identifying punch list items that need to be completed before the project can be closed out.
Community & Economic Development Director Hamilton reported to the Council regarding business property rehabilitations, met with new Manager of Hines Hospice and they are looking to expand, will attend the ribbon cutting ceremony for Camarena Urgent Care, and a new day spa will be located on Robertson Boulevard.
Williams reported that the auditors were here last week and she started mid-year budget with all the departments.
Deputy Director of Recreation and Community Outreach Wisener thanked all who attended the burial of the time capsule. Began working on the Easter event, and received contract back from CUHS for the swim program. She is looking into possibly offering swim lessons.
City Clerk McClendon is working with the County Elections Office for the presidential primary that will begin March 2 through March 5, began receiving ballots for the 2023 CFD, Transit hired a part time Driver/Dispatcher to help fill the gaps, and Transits Triennial Performance Audit is complete and we are just waiting for their final report.
City Administrator Pruett was at the LOCC City Managers Conference last week; met with the County and City of Madera with the Measure T Consulting team at the Madera county Transportation Commission office to go over some of the proposals; he was one of the staff members who attended the Greenhills HOA Water Committee and reiterated that the same procedures as the last well will be followed for approval. He and Mark handed out fliers City Council Meeting MINUTES February 13, 2024
regarding the 2023 CFD in the affected area, and a Q & A is scheduled for after this Council meeting.
CONSENT CALENDAR – Section 3
3.1 Approval of the January 9, 2023 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the January 2024 Check Register Report (Williams)
3.3 Consideration and Adoption of an Ordinance of the City Council of the City of Chowchilla Amending Title 18, Chapter 60, Section 180 - Shipping Containers (Zoning Code Text Amendment 19-0018) (Hamilton)
3.4 Consideration and Adoption of an Ordinance of the City Council of the City of Chowchilla Amending Chowchilla Municipal Code Sections 18.08 – Land Use Tables;
18.60.120 – Mobile food Vendor; 18.96.020 – Definition of Land Use; and Approve the Addition of Title 9.06 – Vending on Public Property, and Title 9.07 – Food Truck Vending (Zone Code Text Amendment 23-0736) (Hamilton)
Motion by Council Member Troost, Seconded by Council Member Chavez to Approve the Consent Calendar as Presented. Motion passed unanimously by roll call vote.
PUBLIC HEARINGS – Section 4
DEFERRED BUSINESS – Section 5
NEW BUSINESS – Section 6
6.1 Presentation of the City’s Quarterly Financial Investment Report (Williams) ANNOUNCEMENTS – Section 7
FEB 19 PRESIDENTS DAY HOLIDAY – CITY OFFICES CLOSED
FEB 21 PLANNING COMMISSION MEETING, CITY HALL, 5PM
FEB 27 CITY COUNCIL MEETING, CITY HALL, 4PM
ADJOURNMENT
Mayor Smith Adjourned the February 13, 2024 City Council Meeting at 4:23 p.m.
ATTEST: APPROVED:
Joann McClendon, CMC, City Clerk Mayor Kelly Smith
REPORT TO THE CITY COUNCIL
Item 3.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: February 27, 2024
AGENDA SECTION: Consent
SUBJECT: Consideration of Monthly Financial Statements
PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: January 2024 Budget vs Actual and Balance Sheet
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Approve the January 2024 Financial Statements shown in the attachment.
BACKGROUND:
Staff provides Council with monthly financial information as an ongoing financial status update.
REASON FOR RECOMMENDATION:
The monthly financial statements consist of a Budget vs Actual and a Balance Sheet for the General Fund. The Budget vs Actual shows the current Month (Period Activity) and current Year (Fiscal Activity) Revenues and Expenses by Department in summary form compared to the current year Original and Current budgets. The Balance Sheet shows the Assets, Liabilities and Fund Balance at the time the report is generated. This provides an overview of cash, amounts owed to the City, amounts the City owes and the fund balance at a specific point in time.
The financial statements are being presented as an overview of the City’s finances and are not meant to be a comprehensive in-depth review. As a reference to compare to the percent remaining column in the report, the percentage of the year remaining 41.67%.
If the percent remaining column for Revenues is higher than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant. If the percent remaining column for Expenses is lower than the above-mentioned percentage, that is an unfavorable variance and should be explained if significant.
If there are questions regarding the actual amounts or budget vs actual variances, please forward your questions to me in enough time before the meeting for staff to research them.
FISCAL IMPACT:
Revenues
General Administration- Property tax and VLF, which are 2 of our biggest revenues, are only received 2 times a year in February and May, we have received our 1st distribution a little earlier than normal. It came in a little higher than budgeted for. We are teetered which means we do not have to worry about delinquencies, because the County pays us and goes after the delinquencies themselves. Sales tax payments run a couple months behind and we have yet to receive December’s payment. Sales tax is our 2nd largest revenue.
Police Sworn/Net- Budgeted revenue is from school reimbursements for SRO service, we have received the school’s payment as they are being billed annually in September now. Also, it has $541k Transfer-in from Measure N for the RIMS Software and additional equipment that will be transferred at the end of the year. It also included recruitment and retention of employees that has already been transferred for the year. Revenues are showing higher than usual, as they received a COPS Grant for $186k, insurance proceeds, and animal shelter donations that were not anticipated.
Fire Services- This revenue is from transfers-in from Measure N for the fire station expansion project Phase 2 that will be completed at the end of the year.
Community & Economic Development- This will fluctuate as building permits are pulled. We budgeted for the following projects like Rancho Calera, Montgomery Farms, Solar Permits, and various other projects within the City. So far, we have Century Communities building their part of the Montgomery Farms lots.
We still have other miscellaneous permits for other items that are happening as well. There is also $85k of grant revenues that we have not fully received as of now.
Parks and Recreation- $140k of this is from a grant that we have not spent yet so we have not requested reimbursements. The rest is overhead allocations from the LLMD that happen at the end of the year.
Community Relations- Revenues are from sports program reimbursements, park pavilion rentals and donations.
Expenses
All departments expenses are within the normal range or better right now.
ALTERNATIVES:
Pull the item for further discussion.
ACTIONS FOLLOWING APPROVAL:
None.
2/12/2024 9:51:18 AM Page 1 of 3
Budget Report
Chowchilla, CA Group Summary
For Fiscal: 2023-2024 Period Ending: 01/31/2024
Fiscal
AcƟvity
Variance
Favorable
(Unfavorable)
Period
Account Type AcƟvity
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 1600 - General Administration
Revenue 4,884,518.13 9,555,653.00 9,621,337.00 -4,736,818.87 49.23% 2,816,973.01 Expense 142,188.79 287,321.00 305,278.00 163,089.21 53.42% 5,641.53 Dept: 1600 - General Administration Surplus (Deficit): 49.10% 9,268,332.00 9,316,059.00 -4,573,729.66 2,811,331.48 4,742,329.34 Dept: 1605 - City Council
Revenue 1,848.60 0.00 3,413.00 -1,564.40 45.84% 284.40
Expense 45,059.87 99,195.00 102,608.00 57,548.13 56.09% 13,294.80 Dept: 1605 - City Council Surplus (Deficit): 56.44% -99,195.00 -99,195.00 55,983.73 -13,010.40 -43,211.27 Dept: 1610 - City Clerk
Revenue 127.59 0.00 0.00 127.59 0.00% 0.00
Expense 129,205.47 283,433.00 283,433.00 154,227.53 54.41% 15,424.76 Dept: 1610 - City Clerk Surplus (Deficit): 54.46% -283,433.00 -283,433.00 154,355.12 -15,424.76 -129,077.88 Dept: 1615 - City Attorney
Expense 109,450.34 190,000.00 190,000.00 80,549.66 42.39% 17,545.30 Dept: 1615 - City Attorney Total: 42.39% 190,000.00 190,000.00 80,549.66 17,545.30 109,450.34 Dept: 1705 - General Services
Revenue 255.41 0.00 0.00 255.41 0.00% 0.00
Expense 816,205.12 1,794,311.00 1,793,192.00 976,986.88 54.48% 27,166.58 Dept: 1705 - General Services Surplus (Deficit): 54.50% -1,794,311.00 -1,793,192.00 977,242.29 -27,166.58 -815,949.71 Dept: 1710 - City Administration
Revenue 127.59 0.00 0.00 127.59 0.00% 0.00
Expense 211,079.58 456,348.00 456,348.00 245,268.42 53.75% 18,912.30 Dept: 1710 - City Administration Surplus (Deficit): 53.77% -456,348.00 -456,348.00 245,396.01 -18,912.30 -210,951.99 Dept: 1712 - City Property - Rents
Revenue 107,821.88 150,908.00 150,908.00 -43,086.12 28.55% 7,880.96 Expense 60,812.03 55,196.00 80,361.00 19,548.97 24.33% 350.00 Dept: 1712 - City Property - Rents Surplus (Deficit): 33.36% 95,712.00 70,547.00 -23,537.15 7,530.96 47,009.85 Dept: 1720 - Finance Department
Revenue 3,153.60 3,211.00 3,211.00 -57.40 1.79% 336.00
Expense 483,807.15 882,598.00 880,752.00 396,944.85 45.07% 70,638.25 Dept: 1720 - Finance Department Surplus (Deficit): 45.23% -879,387.00 -877,541.00 396,887.45 -70,302.25 -480,653.55 Dept: 2610 - Police Department
Revenue 863,457.18 817,947.00 910,451.00 -46,993.82 5.16% 193,596.20 Expense 2,867,507.80 4,976,766.00 5,157,853.00 2,290,345.20 44.41% 412,428.20 Dept: 2610 - Police Department Surplus (Deficit): 52.82% -4,158,819.00 -4,247,402.00 2,243,351.38 -218,832.00 -2,004,050.62 Dept: 2705 - Fire Department
Revenue 88,788.97 1,317,366.00 1,402,719.00 -1,313,930.03 93.67% 0.00 Expense 480,514.81 1,669,053.00 1,782,574.00 1,302,059.19 73.04% 77,822.31 Dept: 2705 - Fire Department Surplus (Deficit): -3.13% -351,687.00 -379,855.00 -11,870.84 -77,822.31 -391,725.84 Dept: 4705 - Community & Economic Development
Revenue 324,906.87 761,346.00 761,346.00 -436,439.13 57.32% 51,691.56 Expense 592,876.63 1,530,460.00 1,530,460.00 937,583.37 61.26% 68,114.84 Dept: 4705 - Community & Economic Development Surplus (Defici 65.16% -769,114.00 -769,114.00 501,144.24 -16,423.28 -267,969.76 Dept: 6610 - Community Pool (OLD)
Revenue 1,363.69 1,500.00 1,500.00 -136.31 9.09% 0.00
Expense 9,825.18 24,577.00 24,577.00 14,751.82 60.02% 0.00 Dept: 6610 - Community Pool (OLD) Surplus (Deficit): 63.33% -23,077.00 -23,077.00 14,615.51 0.00 -8,461.49 Budget Report For Fiscal: 2023-2024 Period Ending: 01/31/2024 2/12/2024 9:51:18 AM Page 2 of 3
Fiscal
AcƟvity
Variance
Favorable
(Unfavorable)
Period
Account Type AcƟvity
Current
Total Budget
Original
Total Budget
Percent
Remaining
Dept: 6615 - Senior Services
Expense 19,369.50 44,009.00 44,148.00 24,778.50 56.13% 15,897.09 Dept: 6615 - Senior Services Total: 56.13% 44,009.00 44,148.00 24,778.50 15,897.09 19,369.50 Dept: 6620 - Parks & Facilities
Revenue 30,062.40 199,730.00 289,033.00 -258,970.60 89.60% 0.00 Expense 389,091.58 709,542.00 878,819.00 489,727.42 55.73% 29,338.38 Dept: 6620 - Parks & Facilities Surplus (Deficit): 39.13% -509,812.00 -589,786.00 230,756.82 -29,338.38 -359,029.18 Dept: 6625 - Community Relations
Revenue 26,540.80 36,100.00 36,100.00 -9,559.20 26.48% 811.00 Expense 145,175.32 243,165.00 265,587.25 120,411.93 45.34% 16,175.47 Dept: 6625 - Community Relations Surplus (Deficit): 48.30% -207,065.00 -229,487.25 110,852.73 -15,364.47 -118,634.52 Report Surplus (Deficit): 2,282,823.32 -169,196.46 -402,213.00 -595,972.25 426,775.79 71.61% Budget Report For Fiscal: 2023-2024 Period Ending: 01/31/2024 2/12/2024 9:51:18 AM Page 3 of 3
Fund Summary
Fiscal
AcƟvity
Variance
Favorable
Fund (Unfavorable)
Period
AcƟvity
Current
Total Budget
Original
Total Budget
100 - General Fund -169,196.46 -402,213.00 -595,972.25 426,775.79 2,282,823.32 Report Surplus (Deficit): 2,282,823.32 -169,196.46 -402,213.00 -595,972.25 426,775.79 2/12/2024 9:51:45 AM Page 1 of 1
Balance Sheet
Chowchilla, CA Account Summary
As Of 01/31/2024
Account Name Balance
Fund: 100 - General Fund
Assets
100-0100-0201 Petty Cash 500.00
100-0100-0202 Pre-Paid Postage Account 4,457.20
100-0100-0206 Cash Drawer 1,700.00
100-0100-0219 Lease Receivable 135,233.32
100-0100-0221 A/R - Non Governmental 20.46
100-0100-0222 A/R - Intergovernmental 27,175.52
100-0100-0224 A/R MODULE ONLY RECEIVALBLES 116,126.71
100-0100-0225 Accounts Receivable-RDA -24.89
100-0100-0226 Advance to Other Funds 410,031.56
100-0100-0227 Liens Receivables General Fund 168,396.00 100-0100-0228 Pending Charges or Refunds -1.00
100-0100-0230 Accounts Receivable-Utilities 89.45
100-0100-1900 Claim On Cash 9,059,016.90
Total Assets: 9,922,721.23 9,922,721.23
Liability
100-0200-0422 Bonds for Work-Refundable 2,000.00
100-0200-0425 Use Sale Tax 2,992.93
100-0200-0480 Deferred Revenue 162,921.75
100-0200-0482 Unavailable Lease Revenue 76,235.22
100-0200-0499 Payroll Correction -0.93
100-0200-2901 Accounts Payable Pending 161,148.88
Total Liability: 405,297.85
Equity
100-0300-0601 Fund Balance 8,266,049.52
100-0300-0602 Designated Restricted Donation 1,434.55
100-0300-0604 Reserve for Contingencies 910,223.00
100-0300-0605 Designated for Prepaid Items 239.50
100-0300-0608 Prior Period Adjustments 82,903.49
100-0300-0611 Reserve for L/T A/R 418,794.59
100-0300-0615 SB1186 6,975.19
Total Beginning Equity: 9,686,619.84
Total Revenue 6,332,972.71
Total Expense 6,502,169.17
Revenues Over/Under Expenses -169,196.46
Total Liabilities, Equity and Current Surplus (Deficit): 9,922,721.23 Total Equity and Current Surplus (Deficit): 9,517,423.38 Item 6.1
CLICK HERE
TO RETURN TO
THE AGENDA
REPORT TO THE CITY COUNCIL
Meeting of: February 27, 2024
AGENDA SECTION: New Business
SUBJECT: Consideration of Approving the Madera County Economic Development Commission’s 2024-2025 Fiscal Year Basic Service Level Budget Proposal PREPARED BY: Joann McClendon, City Clerk
ATTACHMENTS: MCEDC Memo, Summary of Staff Time, MCEDC Projected Expenses
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
That the City Council consider approving, by roll call vote, the Madera County Economic Development Commission’s proposed 2024-2025 annual basic service level budget at the rate of $38,617.27.
BACKGROUND:
Darren Rose, MCEDC Executive Director, has submitted a memo to the Council requesting 2024/2025 Basic Level Budget Funding. The proposed budget request is $38,617.27; up by $750.84 compared to the 2023/2024 request of $37,866.43.
Please refer to the attached Memo for additional details.
FISCAL IMPACT:
$38,617.27 from the City’s CDBG Fund.
ALTERNATIVES:
Do not approve.
Madera County Economic Development
Commission
City of Chowchilla Update and Budget Request
Executive Director, Darren Rose
HIGHLIGHTS
• MARKETING
• LEAD GENERATION/TRACKING
• ORGANIZATIONS
• BUDGET
MARKETING
SITE SELECTORS /BROKERS VIRTUAL
MEETINGS
• 3-5 one-hour meetings quarterly
E- BIZ
• Monthly Electronic Newsletter
TRADE SHOWS
• WestPack
• Cal Fund
• ICSC
• Team California
Economic Update
Unemployment Rates
• California Unemployment Rate: 5.1%
• Current Madera County Unemployment Rate: 7.9%
• Central Valley Unemployment Rate: 8.2%
Consumer Price Index
• All Urban Consumers increased 0.3 percent
• All items less food and energy increased 0.4 percent
Population
• Estimated 0.6 percent increase in population over 5 years • Net migration from surrounding Coast and Bay Area
Lead Generation / Tracking
• Complete and Return Requests for Proposals
• MCEDC Website- #1 Lead Generator
• Central California EDC
• GO - Biz
• Broker Request
• Site Selection Companies
• Project Assistance: Autozone, Project 24, and Scannell Madera EDC’s Website
Madera EDC’s Website
REPRESENTATION WITH
ORGANIZATIONS
• Regular contact with the Governor’s Office of Business and Economic Development
• Greater Madera County Industrial Association
•California Association for Local Economic Development
•California Central Valley Economic Development Corp.
Fiscal Year Comparisons
2024-2025 2023-2024
Fiscal Year 2024-2025
Thank You for Your Time
QUESTIONS
REPORT TO THE CITY COUNCIL
Item 6.2
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: February 27, 2024
AGENDA SECTION: New Business
SUBJECT: Request for Direction Regarding Development and Implementation of a Beautification Committee
PREPARED BY: Jason Rogers, Public Works Director
ATTACHMENTS: None
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Staff requests that City Council provide direction regarding development and implementation of a City Beautification Committee.
BACKGROUND:
The City of Chowchilla currently does not have a Beautification Committee or official program for volunteer service. While the City has participated with various service groups, churches and other agencies in the past, city staff would like to develop a Beautification Committee that can identify opportunities and events for volunteer service within the City.
REASON FOR RECOMMENDATION:
The purpose of creating a Beautification Committee is to act as an advisory committee to the City Council and make recommendations on projects designed to maintain and improve the appearance of public areas within the city. The goal is to facilitate a citizen-based, community “grassroots” effort to organize, promote and participate in service projects and programs designed to beautify Chowchilla.
Potential goals and objectives of the Committee could include:
• Sponsoring “Clean Up Week” activities.
• Locating sites in need of beautification.
• Engage and educate the public in how beautification strengthens our sense of community and pride.
• Work with civic groups and government agencies in rehabilitating public areas. • Sponsoring Beautification awards for property and business owners who beautify their properties. • Recommend policies and guidelines for art projects.
• To encourage and provide opportunities for citizen participation in City government. • Additional goals identified by City Council.
The goal of creating this committee is to encourage everyone to see the beauty in our city and to take action to beautify Chowchilla and inspire everyone to take pride in their community. Additionally, actively identifying activities and sponsoring events allows volunteers opportunities to actively engage in ensuring that our community is a clean and beautiful place to live. City staff believe that a combination of a Beautification Committee and volunteers can make a positive difference to the community and to themselves.
FISCAL IMPACT:
City staff time will be used to develop policies and procedures associated with a Beautification Committee.
ALTERNATIVES:
Not to proceed with development and implementation of a Beautification Committee for the City of Chowchilla. City staff will continue to work with outside groups and identify potential opportunities as needed.
ACTIONS FOLLOWING APPROVAL:
Staff will move forward with the City Council’s direction.
REPORT TO THE CITY COUNCIL
Item 6.3
CLICK HERE
TO RETURN TO
THE AGENDA
Meeting of: February 27, 2024
AGENDA SECTION: New Business
SUBJECT: Legislative Update
PREPARED BY: Mary Lerner, City Attorney
ATTACHMENTS: Power Point
REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:
Receive the legislative update and provide direction as needed.
BACKGROUND:
The City Attorney will provide the council with quarterly legislative updates focusing on new and upcoming laws that impact the city.
FISCAL IMPACT:
Use of the City Attorney’s office to prepare and present the legislative update.
ACTIONS FOLLOWING APPROVAL:
Certain ordinances may require updates for compliance with new legislation. In addition, staff training on implementation of new legislative requirements may be needed. 2024 Municipalities Legislative Update
Presented by: Rob Lomeli
February 27, 2024
City of Chowchilla, City Council
Rob Lomeli
Mr. Lomeli is an adjunct professor for the Monterey College of Law – San Luis Obispo Campus and an active member of the local coaching community.
OUTSIDE OF WORK
[email protected]
805.471.7080
CONNECT
Presenter
AT LOZANO SMITH
Rob Lomeli is an Associate in Lozano Smith’s San Luis Obispo Office.
Mr. Lomeli primarily serves municipal clients with a focus on public meetings and governance, contracts, investigations and labor negotiations. Prior to joining Lozano Smith, Mr. Lomeli operated a private law office.
2 Topics
Local Government
Revenue and Taxation
Legislation On the Horizon
3 4
Local Government
Senate Bill 329 | Council Member Compensation
By this law, enacted in 2023, a city
council may enact an ordinance to
provide each member of the city
council a salary based upon the
population of the city, as specified.
Existing law authorizes that amount to
be increased by the city council by an
amount that does not exceed 5% for
each calendar year from the operative
date of the last adjustment of the
salary that is in effect when the
increase is enacted.
5 Senate Bill 329 | Council Member Compensation
This new law increases the maximum
amount of salary, based upon the
population of a city, that may be approved
by an ordinance passed by a city council
and authorizes the salary of council
members to be increased beyond the
specified maximum to an amount not
exceeding the greater of either 5% for
each calendar year from the operative
date of the last adjustment of the salary in
effect when the ordinance or amendment
is enacted, or an amount equal to
inflation since January 1, 2024, not to
exceed 10% for each calendar year.
6 Senate Bill 386 | Elections
Elections officials may use random sampling to determine the number of qualified voters who signed a county, city, or special district initiative or referendum petition, or a local recall petition, if the number of signatures on the petition exceeds 500. An elections official must determine the percentage of qualified voters’ signatures within specific timeframes.
This bill extends the qualified voter determination deadlines for elections officials by 30 days EXCEPT when the extension could cause a recall election to be ineligible for consolidation with the next regularly scheduled election. 7 Assembly Bill 386 | Elections (continued)
This bill requires city elections
officials to publish election
information no later than three days
before the deadline for submission
of nomination papers.
This bill also repealed the
requirement for ballots to contain
specified instructions for voters in
presidential elections.
This bill went into effect in
November 2023.
8 Senate Bill 29| Political Reform Education Program
This measure codifies a Political Reform Education
Program (“PREP”) into the Political Reform Act of
1974 (“PRA”) for low-level violations of the PRA (i.e., not willful or knowing failure to report campaign
contributions within a given deadline). PREP is an
alternative to an administrative proceeding, civil, or
criminal penalties under the PRA.
Individuals who have little or no experience with the
PRA are eligible where the violation resulted in
minimal or no public harm.
This bill went into effect October 2023.
9 10
Revenue & Taxation
Assembly Bill 1448| Cannabis, Enforcement by Local
Jurisdictions
Authorizes the recovery of penalties
through local administrative processes
for unlicensed commercial cannabis
activities, allowing a 50/50 state-local
split of the civil penalties recovered in
actions brought by local jurisdictions,
as originally enacted by the Legislature
in the Medical Cannabis Regulation
and Safety Act. Revenues from these
actions would provide a much-needed
source of funds to reinvest in illicit
cannabis enforcement.
This bill went into effect November
2023.
11 Assembly Constitutional Amendment 13 | Voting
Thresholds
This Constitutional Amendment,
subject to voter approval, requires a
citizen initiative for constitutional
amendment to comply with any
increased voter approval threshold
that it seeks to impose on future ballot
measures. This measure also sets forth
in the state constitution the ability of
local governments to submit advisory
questions to voters.
If passed, this constitutional
amendment would go into effect
November 2024.
12 Senate Bill 553 | Occupational Safety, Workplace
Violence Prevention
• Following SB 553, “harassment” was
added as an applicable category of
workplace violence.
• Harassment is defined as a
“knowing and willful course of
conduct directed at a specific
person that seriously alarms,
annoys, or harasses the person, and
that serves no legitimate purpose.”
The course of conduct must cause a
reasonable person to suffer substantial
emotional distress OR must cause
substantial emotional distress.
13 Senate Bill 553 | Occupational Safety, Workplace
Violence Prevention (continued)
Section 6401.9 was added to the Labor
Code on January 1, 2024. This section
outlines how an employer should go
about establishing, implementing, and
maintaining an effective workplace
violence prevention plan, employee
training, and maintenance of records.
Although the bill went into effect
November 2023, The requirements for
a Workplace Violence Prevention Plan
go into effect July 1, 2024.
14 Names or job title(s) of person(s) responsible for implementation. Effective procedures to obtain active involvement of employees and union representatives to develop and implement the plan. Methods employer will use to coordinate implementation. Effective procedures for employer to accept and respond to reports and prohibit retaliation.
Effective procedures to ensure supervisory and nonsupervisory employees comply consistently.
What must be included in a workplace violence
prevention plan?
15 Effective procedures to communicate with employees about workplace violence matters, including, but not limited to:
How employees can report a violent incident, threat, or other concern to employer or law enforcement without fear of retaliation. How employee concerns will be investigated and how employees will be informed of the results of the investigation and any corrective actions. Effective procedures to respond to actual or potential workplace violence emergencies, including, but not limited to:
Means to alert employees to presence, location, and nature of emergency. Appropriate and feasible evacuation or sheltering plans. How employees can obtain help from staff assigned to respond to emergencies.
What must be included in a workplace violence
prevention plan? (continued)
16 Procedures to develop and provide training to supervisory and nonsupervisory employees.
Procedures to identify and evaluate workplace violence hazards. May include periodic inspections to identify unsafe conditions. Procedures to correct identified and evaluated workplace violence hazards. Procedures for post incident response and investigation. Procedures to review the plan’s effectiveness and to revise the plan as needed.
Procedures or other information required by the division and standards board.
What must be included in a workplace violence
prevention plan? (continued)
17 Senate Bill 428 | Temporary Restraining Orders,
Workplace Harassment
18 Previous standard required the employer to provide “reasonable proof that an employee has suffered unlawful violence or a credible threat of violence by the respondent, and that great or irreparable harm would result to an employee.”
New standard – Employer must show one of the following:
(A) Reasonable proof that an employee has suffered unlawful violence or a credible threat of violence by the respondent, and that great or irreparable harm would result to an employee; OR
(B) Clear and convincing evidence that (1) an employee has suffered harassment by respondent, (2) great or irreparable harm would result to employee, (3) course of conduct serves no legitimate purpose, AND (4) the issuance of the order is not prohibited.
This bill will go into effect January 1, 2025.
Prior to SB 428, a court could not issue a
restraining order that would prohibit speech or
other activities that are constitutionally
protected or that are otherwise protected
under any other provision of law.
Now, speech or activities “protected by the
National Labor Relations Act” is explicitly
outlined as conduct that a court may not
prohibit.
Senate Bill 428| Temporary Restraining Orders,
Workplace Harassment (continued)
19 Speech or Activities Protected by NLRA
20 On the Horizon
Assembly Bill 817 | Open Meetings,
Teleconferencing, Subsidiary Bodies
This Bill, if passed, would allow, until January 1, 2026, a subsidiary body of a local agency to teleconference without meeting all of the teleconferencing requirements of the Ralph M. Brown Act.
21 Assembly Bill 817 | Open Meetings, Teleconferencing, Subsidiary Bodies (continued)
“Subsidiary Body” is defined as a legislative body that meets all of the following criteria:
• Is a commission, committee, board, or other body of a local agency, whether permanent or temporary, decision-making or advisory, created by a charter, ordinance, resolution, or formal action of a legislative body.
• Serves exclusively in an advisory capacity.
• Is not authorized to take final action on legislation, regulations, contracts, licenses, permits, or any other entitlement. 22 Assembly Bill 817 | Open Meetings, Teleconferencing, Subsidiary Bodies (continued)
This bill would allow a subsidiary body to use teleconferencing without complying with the following requirements of the Brown Act:
• Posting agendas at each teleconference location.
• Identifying each teleconference location in the notice and agenda for the meeting or proceeding.
• Making each teleconference location accessible.
• Requiring at least a quorum of the members of the subsidiary body to participate from locations within the boundaries of the territory over which the local agency exercises jurisdiction.
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26 For more information, questions and
comments about the presentation,
please feel free to contact:
Robert Lomeli
Associate
Tel: 805.471.7080
[email protected]
Or any of the attorneys
in one of our 8 offices.
Disclaimer: These materials and all discussions of these materials are for instructional purposes only and do not constitute legal advice. If you need legal advice, you should contact your local counsel or an attorney at Lozano Smith. If you are interested in having other in-service programs presented, please contact [email protected] or call (559) 431-5600.
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