MINUTES
COVCHLA CAA
GATEWAY City Council Meeting
RNIA Council Chamber, Chowchilla City Hall
TO 130 S. Second Street, Chowchilla, CA 93610
PROSPERT 1923 Tuesday, May 28, 2024
FEBRUARY Open Session: 4:00 p.m.
7 CALL TO ORDER/ROLL CALL - 4pm
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan (absent), John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Kurt Wlodarczyk, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions: None.
OPEN SESSION - 4:00 PM
PLEDGE OF ALLEGIANCE
INVOCATION: Council Member Troost
PRESENTATIONS/WORKSHOP - Section 1
1.1 Caltrans Presentation: State Route 233 / Robertson Boulevard CAPM Project
PUBLIC ADDRESS
Kyle Savage, Congressman Duarte Field Representative, gave updates on recent legislation.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended the Memorial Day ceremony at the Chowchilla District Cemetery and thanked Ms. Placencia's 1s grade class from Fuller Elementary School for their presentation at the ceremony.
Mayor Pro Tem Ahmed also attended the Memorial Day ceremony; and, the MCEDC meeting where they are still interviewing and trying to finalize the Executive Director recruitment; and, attended the Madera County LAFCO meeting where they approved their 2024/25 budget.
Mayor Smith attended the Honey Bee Festival at Fuller School. Tomorrow, Ms. Ross' class will be visiting City Hall and the Police Department as they won a "March Madness" attendance contest.
City Council Meeting MINUTES May 28, 2024
2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over departmental stats since the last meeting. Nine license plate readers were installed all around town, thanks to Measure N funding Fire Chief Gaumnitz reported that his department has received the LUCAS devices acquired through funds raised at their annual dinner. They completed their first training on how to use the devices along with Pistoresi Ambulance and County Fire. They should be in service soon.
Public Works Director Rogers reported the Madera County Transportation Authority will be reviewing the Measure T Renewal draft expenditure plan. If approved by MCTA, it will be circulated to the local agencies for approval before going back to MCTA for final approval and requesting a call for election. Currently scheduled to come to Council on June 11th. The High Speed Rail stated they expect to have a Draft Reimbursement Agreement to us for review this week for the Fairmead Sewer Consolidation Project. And, finally, as discussed earlier, staff submitted a request to Congressman Duarte for possible Community Project Funding for the State Route 99/233 Chowchilla Multimodal Interchange Improvement Project (Roundabouts).
Congressman Duarte's office reached out and informed us that they selected it as one of their projects to submit for $7 million of CPF funding. We should hear something in October if approved by Congress.
Community & Economic Development Director Hamilton continuing to reach out to a hotel group who showed interest in building in Chowchilla. All current projects are moving forward.
Finance Director Williams is continuing to work on the 2024/25 budget and the budget book software
Deputy Director of Recreation & Community Engagement Wisener working on the surveys coming in for the budget and Measure N. the social media software from Archive Social is up and running, capturing all comments on all social media platforms. Working on Summer events and completed the Lifeguard interviews.
City Clerk McClendon working on upcoming elections for potential measures and City Council districting.
City Administrator Pruett had a special community forum meeting for "Districting" with a good turnout and lasted about 2-hours with back and forth dialogue and additional options for maps.
Met with the Finance Director several times going over the 2024/25 budget. He completed two continuing educations classed on ethics and internal control systems. Has been working on Measure N with the City's consultant, Police and Fire Chiefs. There will be a community forum meeting much like the districting one, for Measure N.
CONSENT CALENDAR - Section 3
3.1 Approval of the May 14, 2024 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the April 2024 Financials (Williams)
3.3 Consideration and Adoption of a City Council Resolution #20-24 Designating Eligible Projects for Fiscal Year 2024-25 Funded by SB1 - The Road and Accountability Act of 2017 (Rogers)
3.4 Consideration and Adoption of a City Council Resolution #21-24 Approving Applications for Transportation Development Act Funds for Fiscal Year 2024/2025 City Council Meeting MINUTES May 28, 2024
and Authorizing the City Administrator or Designee to Execute and Submit Applications to the Madera County Transportation Commission (McClendon) Motion by Council Member Chavez, Seconded by Mayor Pro Tem Ahmed Motion passed with Council Member Barragan absent to Approve the Consent Calendar as Presented. Motion passed with Council Member Barragan absent.
DEFERRED BUSINESS - Section 5
5.1 Consideration and Adoption of a City Council Resolution Selecting QK to provide On- Call Planning Services to the Community and Economic Development Department (Hamilton)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to table the item to the next City Council meeting. Motion passed with Council Member Barragan absent.
NEW BUSINESS - Section 6
6.1 City of Chowchilla 2024/25 Fiscal Year Budget Workshop (Williams)
6.2 Consideration and Adoption of a City Council Resolution Adopting a Field Use Policy (Wisener)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #22-24, Adopting a Field Use Policy. Motion passed with Council Member Barragan absent.
6.3 Consideration and Adoption of a City Council Resolution Declaring its Intention to Annex Territory into a Community Facilities District and to Authorize the Levy of Special Taxes (Hamilton)
Motion by Council Member Chavez, Seconded by Council Member Troost to Approve City Council Resolution #23-24, Declaring its Intention to Annex Territory into a Community Facilities District and to Authorize the Levy of Special Taxes. Motion passed with Council Member Barragan absent.
6.4 Consideration and Adoption of a City Council Resolution Approving Change Order No. 1 and No. 2 for Well No. 15 and Well No. 16 Test Hole Project in the Amount of $1,082,285.00 and Authorizing the City Administrator or Designee to Execute Related Documents (Rogers)
Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Chavez to Approve City Council Resolution #24-24, Approving Change Order No. 1 and No. 2 for Well No. 15 and Well No. 16 Test Hole Project in the Amount of $1,082,285.00 and Authorizing the City Administrator or Designee to Execute Related Documents. Motion passed with Council Member Barragan absent.
6.5 Consideration and Adoption of a City Council Resolution Authorizing the Cancellation of Measurement and Verification Services Agreements Between the City of Chowchilla and Johnson Controls, Inc. for the General, Water and Waste Water Funds and Authorizing the City Administrator to Execute all Related Documents Thereto (Pruett)
City Council Meeting MINUTES May 28, 2024
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #25-24, Authorizing the Cancellation of Measurement and Verification Services Agreements Between the City of Chowchilla and Johnson Controls, Inc. for the General, Water and Waste Water Funds and Authorizing the City Administratorto Execute all Related Documents Thereto. Motion passed with Council Member Barragan absent.
ANNOUNCEMENTS - Section 7
JUNE 10-
JULY 26 OPEN SWIM PROGRAM, CUHS POOL
JUNE 11 CITY COUNCIL MEETING, CITY HALL, 4PM
JUNE 14-19 SUMMER MARKET IN THE PARK, VETERANS MEMORIAL PARK, FRIDAY'S 6-8:30PM MUSIC IN THE PARK, VETERANS MEMORIAL PARK, 8-10PM
JUNE 15 MOVIES IN THE PARK, "WISH", VETERANS MEMORIAL PARK, SUNSET JUNE 19 PLANNING COMMISSION MEETING, CITY HALL, 5PM
ADJOURNMENT
Mayor Smith Adjourned the May 28, 2024 City Council Meeting at 5:38 p.m.
ATTEST: APPROVED
:
Joann McClendon, CMC, City Clerk Mayor Pro Tem Waseem Ahmed