Agenda — Chowchilla City Council, June 11, 2024

AGENDA
City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Tuesday, June 11, 2024
Open Session: 4:00 p.m.

Agendas for all City Council meetings are posted at least 72 hours prior to the meeting in the kiosk just outside of City Hall, 130 S. Second St., Chowchilla, CA 93610.

The City of Chowchilla complies with the Americans with Disabilities Act (ADA of 1990). The Council Chambers is accessible to the physically disabled. If you need special assistance, please call (559) 665- 8615, ext. 102 at least 4 days prior to a regular meeting, 1 day for a special meeting.

California Levine Act Statement:

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Chowchilla City Council Member from participating in any action related to a license, permit, contract or entitlement for use application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date of a final decision, from the business/board or applicant.

The Levine Act also requires a member of the Chowchilla City Council who has received such a contribution to disclose the contribution on the record of the proceeding.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan, John Chavez, Jeff Troost City staff and contract employees present will be recorded in the minutes.

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:

OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION:

PRESENTATIONS/WORKSHOP - Section 1

PUBLIC ADDRESS
This time is reserved for members of the audience to address the City Council on items of interest that are not on the agenda and that are within the subject matter jurisdiction of the Council.

It is recommended that speakers limit their comments to no more than 3 minutes each and it is requested that no comments be made during this period on items on the Agenda. Speakers are not allowed to cede their public comment time.

City Council Meeting AGENDA June 11, 2024
Members of the public who are joining the meeting via Zoom and would like to address the Council on items on the agenda should follow the policy on page 3 of this agenda packet.

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda.

No adverse conclusions should be drawn if the Council does not respond to public comment at this time.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc

2.2 STAFF VERBAL REPORTS
CONSENT CALENDAR – Section 3
All items listed under Consent Calendar are considered to be routine and will be enacted by one motion. For discussion of any Consent Item, it will be made a part of the Regular Agenda at the request of any member of the City Council or any person in the audience.

3.1 Approval of the May 28, 2024 City Council Meeting Minutes (McClendon)

3.2 Approval of the May 28, 2024 Special City Council Meeting Minutes (McClendon)

3.3 Approval of the June 3, 2024 Special City Council Meeting Minutes (McClendon)

3.4 Consideration and Acceptance of the May 2024 Check Register (Williams) California Voting Rights Act
• Presentation by National Demographics Corporation on Draft District Maps (Lerner) PUBLIC HEARINGS – Section 4

4.1 Public Hearing Regarding Demographic Process to Draw District Boundaries; Third Public Hearing to Gather Community Input on Draft District Maps (Lerner)

4.2 Second Reading in Full and Adoption of Ordinance 521-24, Establishing By-District Elections (Lerner)

4.3 Consideration of Abatement Notice Objections or Protests from Affected Property Owners and a City Council Resolution Authorizing the City Administrator to Execute Necessary Documents (2024 Weed Abatement Program) (Gaumnitz) DEFERRED BUSINESS – Section 5

5.1 Consideration and Adoption of a City Council Resolution Selecting QK to provide OnCall Planning Services to the Community and Economic Development Department (Hamilton)
NEW BUSINESS – Section 6

6.1 Consideration and Adoption of a City Council Resolution Approving the Measure T 2024 Expenditure Plan (Rogers)
City Council Meeting AGENDA June 11, 2024
ANNOUNCEMENTS – Section 7
JUNE 10-
JULY 26 OPEN SWIM PROGRAM, CUHS POOL
JUNE 14-19 SUMMER MARKET IN THE PARK, VETERANS MEMORIAL PARK, FRIDAY’S 6-8:30PM MUSIC IN THE PARK, VETERANS MEMORIAL PARK, 8-10PM
JUNE 15 MOVIES IN THE PARK, “WISH”, VETERANS MEMORIAL PARK, SUNSET JUNE 19 PLANNING COMMISSION MEETING CANCELLED
JUNE 25 CITY COUNCIL MEETING, COUNCIL CITY HALL, 4PM

ADJOURNMENT
I, Joann McClendon, CMC, City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted at Chowchilla City Hall, 130 S Second Street, Chowchilla, CA and made available for public review on this 7th day of June, 2024 at or before 4:00pm.

Amended and reposted on June 10, 2024 at or before 10:00 a.m.

Joann McClendon, CMC, City Clerk
June 11, 2024 Regular City Council Meeting – 4pm

ZOOM LOGIN INSTRUCTIONS
Use the following URL to start Zoom:
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To participate by phone:

Dial 1-669-444-9171
Webinar ID: 843 4353 5298
Passcode: 795 868
Staff highly recommends that participants log into Zoom 15 minutes before the meeting begins to perform an audio check and ensure they have an optimal internet connection.

Options to participate / view / listen to the meeting:
• If you wish to speak on an item using the Zoom platform on your computer/laptop or smartphone, please use the “raise hand” icon, and you will be unmuted when it is your turn to speak. Please provide your name when unmuted. You can address the Council for up to 3 minutes. • If you are calling into the meeting only (no camera/video) and wish to comment, press *9 to “raise your hand” and *6 to unmute yourself.

Item 3.1

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THE AGENDA

MINUTES
City Council Meeting
Council Chamber, Chowchilla City Hall
130 S. Second Street, Chowchilla, CA 93610
Tuesday, May 28, 2024
Open Session: 4:00 p.m.

CALL TO ORDER/ROLL CALL – 4pm
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan (absent), John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Kurt Wlodarczyk, City Clerk Joann McClendon

CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions: None.

OPEN SESSION – 4:00 PM

PLEDGE OF ALLEGIANCE
INVOCATION: Council Member Troost
PRESENTATIONS/WORKSHOP - Section 1

1.1 Caltrans Presentation: State Route 233 / Robertson Boulevard CAPM Project

PUBLIC ADDRESS
Kyle Savage, Congressman Duarte Field Representative, gave updates on recent legislation.

COUNCIL AND STAFF VERBAL REPORTS – Section 2

2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended the Memorial Day ceremony at the Chowchilla District Cemetery and thanked Ms. Placencia’s 1st grade class from Fuller Elementary School for their presentation at the ceremony.

Mayor Pro Tem Ahmed also attended the Memorial Day ceremony; and, the MCEDC meeting where they are still interviewing and trying to finalize the Executive Director recruitment; and, attended the Madera County LAFCO meeting where they approved their 2024/25 budget.

Mayor Smith attended the Honey Bee Festival at Fuller School. Tomorrow, Ms. Ross’ class will be visiting City Hall and the Police Department as they won a “March Madness” attendance contest.

City Council Meeting MINUTES May 28, 2024

2.2 STAFF VERBAL REPORTS
Police Chief Palmer went over departmental stats since the last meeting. Nine license plate readers were installed all around town, thanks to Measure N funding.

Fire Chief Gaumnitz reported that his department has received the LUCAS devices acquired through funds raised at their annual dinner. They completed their first training on how to use the devices along with Pistoresi Ambulance and County Fire. They should be in service soon.

Public Works Director Rogers reported the Madera County Transportation Authority will be reviewing the Measure T Renewal draft expenditure plan. If approved by MCTA, it will be circulated to the local agencies for approval before going back to MCTA for final approval and requesting a call for election. Currently scheduled to come to Council on June 11th. The High Speed Rail stated they expect to have a Draft Reimbursement Agreement to us for review this week for the Fairmead Sewer Consolidation Project. And, finally, as discussed earlier, staff submitted a request to Congressman Duarte for possible Community Project Funding for the State Route 99/233 Chowchilla Multimodal Interchange Improvement Project (Roundabouts).

Congressman Duarte’s office reached out and informed us that they selected it as one of their projects to submit for $7 million of CPF funding. We should hear something in October if approved by Congress.

Community & Economic Development Director Hamilton continuing to reach out to a hotel group who showed interest in building in Chowchilla. All current projects are moving forward.

Finance Director Williams is continuing to work on the 2024/25 budget and the budget book software
Deputy Director of Recreation & Community Engagement Wisener working on the surveys coming in for the budget and Measure N. the social media software from Archive Social is up and running, capturing all comments on all social media platforms. Working on Summer events and completed the Lifeguard interviews.

City Clerk McClendon working on upcoming elections for potential measures and City Council districting.

City Administrator Pruett had a special community forum meeting for “Districting” with a good turnout and lasted about 2-hours with back and forth dialogue and additional options for maps.

Met with the Finance Director several times going over the 2024/25 budget. He completed two continuing educations classed on ethics and internal control systems. Has been working on Measure N with the City’s consultant, Police and Fire Chiefs. There will be a community forum meeting much like the districting one, for Measure N.

CONSENT CALENDAR – Section 3

3.1 Approval of the May 14, 2024 City Council Meeting Minutes (McClendon)

3.2 Consideration and Acceptance of the April 2024 Financials (Williams)

3.3 Consideration and Adoption of a City Council Resolution #20-24 Designating Eligible Projects for Fiscal Year 2024-25 Funded by SB1 – The Road and Accountability Act of 2017 (Rogers)

3.4 Consideration and Adoption of a City Council Resolution #21-24 Approving Applications for Transportation Development Act Funds for Fiscal Year 2024/2025 City Council Meeting MINUTES May 28, 2024
and Authorizing the City Administrator or Designee to Execute and Submit Applications to the Madera County Transportation Commission (McClendon) Motion by Council Member Chavez, Seconded by Mayor Pro Tem Ahmed Motion passed with Council Member Barragan absent to Approve the Consent Calendar as Presented. Motion passed with Council Member Barragan absent.

DEFERRED BUSINESS – Section 5

5.1 Consideration and Adoption of a City Council Resolution Selecting QK to provide OnCall Planning Services to the Community and Economic Development Department (Hamilton)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to table the item to the next City Council meeting. Motion passed with Council Member Barragan absent.

NEW BUSINESS – Section 6

6.1 City of Chowchilla 2024/25 Fiscal Year Budget Workshop (Williams)

6.2 Consideration and Adoption of a City Council Resolution Adopting a Field Use Policy (Wisener)
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #22-24, Adopting a Field Use Policy. Motion passed with Council Member Barragan absent.

6.3 Consideration and Adoption of a City Council Resolution Declaring its Intention to Annex Territory into a Community Facilities District and to Authorize the Levy of Special Taxes (Hamilton)
Motion by Council Member Chavez, Seconded by Council Member Troost to Approve City Council Resolution #23-24, Declaring its Intention to Annex Territory into a Community Facilities District and to Authorize the Levy of Special Taxes. Motion passed with Council Member Barragan absent.

6.4 Consideration and Adoption of a City Council Resolution Approving Change Order No. 1 and No. 2 for Well No. 15 and Well No. 16 Test Hole Project in the Amount of $1,082,285.00 and Authorizing the City Administrator or Designee to Execute Related Documents (Rogers)
Motion by Mayor Pro Tem Ahmed, Seconded by Council Member Chavez to Approve City Council Resolution #24-24, Approving Change Order No. 1 and No. 2 for Well No. 15 and Well No. 16 Test Hole Project in the Amount of $1,082,285.00 and Authorizing the City Administrator or Designee to Execute Related Documents. Motion passed with Council Member Barragan absent.

6.5 Consideration and Adoption of a City Council Resolution Authorizing the Cancellation of Measurement and Verification Services Agreements Between the City of Chowchilla and Johnson Controls, Inc. for the General, Water and Waste Water Funds and Authorizing the City Administrator to Execute all Related Documents Thereto (Pruett)
City Council Meeting MINUTES May 28, 2024
Motion by Council Member Troost, Seconded by Mayor Pro Tem Ahmed to Approve City Council Resolution #25-24, Authorizing the Cancellation of Measurement and Verification Services Agreements Between the City of Chowchilla and Johnson Controls, Inc. for the General, Water and Waste Water Funds and Authorizing the City Administrator to Execute all Related Documents Thereto. Motion passed with Council Member Barragan absent.

ANNOUNCEMENTS – Section 7
JUNE 10-
JULY 26 OPEN SWIM PROGRAM, CUHS POOL
JUNE 11 CITY COUNCIL MEETING, CITY HALL, 4PM
JUNE 14-19 SUMMER MARKET IN THE PARK, VETERANS MEMORIAL PARK, FRIDAY’S 6-8:30PM MUSIC IN THE PARK, VETERANS MEMORIAL PARK, 8-10PM
JUNE 15 MOVIES IN THE PARK, “WISH”, VETERANS MEMORIAL PARK, SUNSET JUNE 19 PLANNING COMMISSION MEETING, CITY HALL, 5PM

ADJOURNMENT
Mayor Smith Adjourned the May 28, 2024 City Council Meeting at 5:38 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith
Item 3.2

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TO RETURN TO

THE AGENDA

MINUTES
Special City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Tuesday, May 28, 2024
Open Session: 6:00 pm.

CALL TO ORDER/ROLL CALL – 6:02 p.m.

Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Community & Economic Development Director Mark Hamilton, Finance Director Kerri Williams, Deputy Director of Recreation & Community Engagement Stacy Wisener, IT System Administrator Kurt Wlodarczyk, City Clerk Joann McClendon

OPEN SESSION
PLEDGE OF ALLEGIANCE – skipped as it was recited at the 4:00 p.m. meeting.

California Voting Rights Act
• Presentation by National Demographics Corporation on Draft District Maps (Lerner) PUBLIC HEARINGS – Section 1

1.1 Second Public Hearing to Gather Community Input on Draft Maps (Lerner) Mayor Smith opened the public hearing at 6:18 p.m.

Spoke:

Rochelle Smith
Carol Huber
Roberto Zapata
Ahlam Escheik
Mayor Smith closed the public hearing at 6:47 p.m.

CLOSED SESSION – 6:47 p.m.

1. Government Code Section 54956.9
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code.

One Case: Threat of litigation from attorney Scott Rafferty (See attached letter.) OPEN SESSION – 7:30 p.m.

CLOSED SESSION REPORT: Nothing to report.

Special City Council Meeting MINUTES May 28, 2024

ADJOURNMENT
Mayor Smith Adjourned the May 28, 2024 Special City Council Meeting at 7:30 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith
Item 3.3

CLICK HERE

TO RETURN TO

THE AGENDA

MINUTES
Special City Council Meeting Council Chamber, Chowchilla City Hall 130 S. Second Street, Chowchilla, CA 93610
Monday, June 3, 2024
Open Session: 5:30 pm.

CALL TO ORDER/ROLL CALL
Mayor: Kelly Smith
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan, John Chavez (5:49 p.m.), Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Community & Economic Development Director Mark Hamilton, Deputy Director of Recreation & Community Engagement Stay Wisener, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
OPEN SESSION – 5:34 pm

PLEDGE OF ALLEGIANCE
INVOCATION: Council Member Troost
PRESENTATION/WORKSHOP – Section 1

1.1 Presentation by National Demographics Corporation on Draft District Maps (Lerner) NEW BUSINESS – Section 2

2.1 Consider and Make Map Selection for Inclusion in Ordinance Introduction (Lerner) Spoke:

Scott Rafferty
Jacob Sandoval
Carol Huber
Comments were read into record from Digna, Josue Diaz, and Scott Rafferty.

Motion by Council Member Barragan, Seconded by Council Member Chavez to Select Map 401 with the Proposed Election Year Sequencing (2024: Districts 1 & 4; 2026: District 2 & 3), and a 2- Year At-Large Mayoral Term. Motion passed unanimously by roll call vote.

2.2 Introduction and First Reading by Title of Ordinance No. 521-24, Establishing ByDistrict Elections (Lerner) Spoke:

Scott Rafferty
Jacob Sandoval
Motion by Mayor Smith, Seconded by Council Member Troost to Approve Introduction and First Reading by Title of Ordinance 521-24, Establishing By-District Elections with Map 401, Proposed Sequencing, and a 2-Year Mayoral Term. Motion passed unanimously by roll call cote.

Special City Council Meeting MINUTES June 3, 2024

ADJOURNMENT
Mayor Kelly Smith Adjourned the June 3, 2024 Special City Council Meeting at 6:44 p.m.

ATTEST: APPROVED:

Joann McClendon, CMC, City Clerk Mayor Kelly Smith

REPORT TO THE CITY COUNCIL
Item 3.4

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TO RETURN TO

THE AGENDA
Meeting of: June 11, 2024
AGENDA SECTION: Consent
SUBJECT: Information Regarding Monthly Invoice Payments PREPARED BY: Kerri Williams, Finance Director
ATTACHMENTS: Check list report

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☒ RECOMMENDATION:

Informational only. The invoices paid are shown in the attached listing of invoices.

BACKGROUND:

Presented this evening is a list of invoices paid in May 2024.

REASON FOR RECOMMENDATION:

Informational item only.

FISCAL IMPACT:

Each item shown on the invoice list includes a description of that item and the amount of the invoice.

ALTERNATIVES:

Not applicable.

ACTIONS FOLLOWING APPROVAL:

None.
6/4/2024 8:21:34 AM Page 1 of 7
Bank Transaction Report
Chowchilla, CA Transaction Detail
Issued Date Range: 05/01/2024 - 05/31/2024
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 200650906 - General Tricounties Bank
05/01/2024 67315 Samantha Richards Utility Billing Outstanding Check -53.18 05/01/2024 67316 AT & T CALNET Accounts Payable Outstanding Check -1,611.14 05/01/2024 67317 A-Z Bus Sales Inc. Accounts Payable Outstanding Check -79.90 05/01/2024 67318 Big Creek Lumber Company Accounts Payable Outstanding Check -61.17 05/01/2024 67319 BSK Associates Accounts Payable Outstanding Check -374.00 05/01/2024 67320 California Building Standards Accounts Payable Outstanding Check -729.90 05/01/2024 67321 Chowchilla Do It Best Accounts Payable Outstanding Check -69.55 05/01/2024 67322 Cop Ware Inc. Accounts Payable Outstanding Check -705.00 05/01/2024 67323 County of Madera Accounts Payable Outstanding Check -100.00 05/01/2024 67324 Department of Conservation Accounts Payable Outstanding Check -4,344.71 05/01/2024 67325 Department of Transportation Accounts Payable Outstanding Check -3,369.23 05/01/2024 67326 Don's Mobile Glass Inc. Accounts Payable Outstanding Check -59.00 05/01/2024 67327 Farmers Hardware Accounts Payable Outstanding Check -86.83 05/01/2024 67328 Fence Factory Rentals Accounts Payable Outstanding Check -69.00 05/01/2024 67329 Fresno City College Accounts Payable Outstanding Check -945.00 05/01/2024 67330 Gideon Pest Control Accounts Payable Outstanding Check -45.00 05/01/2024 67331 Grover Landscape Services Inc. Accounts Payable Outstanding Check -524.33 05/01/2024 67332 Lozano Smith, LLP Accounts Payable Outstanding Check -28,550.96 05/01/2024 67333 Madera Tribune Accounts Payable Outstanding Check -451.75 05/01/2024 67334 Michael Baker International Inc. Accounts Payable Outstanding Check -2,025.00 05/01/2024 67335 MuniServices LLC Accounts Payable Outstanding Check -420.91 05/01/2024 67336 ODP Business Solutions, LLC Accounts Payable Outstanding Check -83.92 05/01/2024 67337 Principal Life Insurance Company Accounts Payable Outstanding Check -7,838.89 05/01/2024 67338 PROtech Security & Electronics Inc. Accounts Payable Outstanding Check -135.00 05/01/2024 67339 Prudential Overall Supply Accounts Payable Outstanding Check -291.40 05/01/2024 67340 Purl's Sheet Metal & Air Conditioning Inc. Accounts Payable Outstanding Check -108.00 05/01/2024 67341 Railworks Track Systems LLC Accounts Payable Outstanding Check -6,790.00 05/01/2024 67342 Rick Manuel Medeiros Accounts Payable Outstanding Check -1,090.00 05/01/2024 67343 S & W Auto Parts Inc. Accounts Payable Outstanding Check -165.12 05/01/2024 67344 Self Help Enterprises Accounts Payable Outstanding Check -693.00 05/01/2024 67345 Silva Ford Madera Accounts Payable Outstanding Check -32.65 05/01/2024 67346 Sparkletts Accounts Payable Outstanding Check -5.99 05/01/2024 67347 T-Mobile USA Inc Accounts Payable Outstanding Check -126.60 05/01/2024 67348 U.S. Security Supply, Inc. Accounts Payable Outstanding Check -448.11 05/01/2024 67349 US BANK (CAL-CARD) Accounts Payable Outstanding Check -1,745.00 05/01/2024 67350 USA BlueBook Accounts Payable Outstanding Check -341.60 Bank Transaction Report Issued Date Range: -
6/4/2024 8:21:34 AM Page 2 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
05/01/2024 67351 Verizon Wireless Accounts Payable Outstanding Check -3,459.50 05/01/2024 67352 Vision Service Plan - (CA) Accounts Payable Outstanding Check -1,648.72 05/01/2024 67353 Cecilia Cuevas Lara Utility Billing Outstanding Check -29.93 05/01/2024 67354 Jasjit Singh Utility Billing Outstanding Check -89.43 05/01/2024 67355 April Ellison Utility Billing Outstanding Check -111.69 05/02/2024 67295 Void Check Utility Billing Voided Check 0.00 05/06/2024 67356 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 05/06/2024 67357 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -946.00 05/06/2024 67358 Void Check Accounts Payable Voided Check 0.00 05/06/2024 67359 Chowchilla Employees Assn. Accounts Payable Outstanding Check -165.00 05/06/2024 67360 Chowchilla Mid-Management Accounts Payable Outstanding Check -100.00 05/06/2024 67361 Chowchilla Office Accounts Payable Outstanding Check -135.00 05/06/2024 67362 Fitness Peak Accounts Payable Outstanding Check -87.50 05/06/2024 67363 U.S. Bank (PARS) Accounts Payable Outstanding Check -283.08 05/13/2024 67364 Aanonson Sprinkler Company Accounts Payable Outstanding Check -114.18 05/13/2024 67365 AFLAC Accounts Payable Outstanding Check -772.21 05/13/2024 67366 Alert-O-Lite Inc. Accounts Payable Outstanding Check -29.35 05/13/2024 67367 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -798.80 05/13/2024 67368 AT & T Accounts Payable Outstanding Check -85.60 05/13/2024 67369 Badger Meter Inc. Accounts Payable Outstanding Check -1,381.97 05/13/2024 67370 BSK Associates Accounts Payable Outstanding Check -480.00 05/13/2024 67371 Causey Demgen & Moore P.C. Accounts Payable Outstanding Check -850.00 05/13/2024 67372 Chowchilla Do It Best Accounts Payable Outstanding Check -91.88 05/13/2024 67373 CivicPlus, LLC Accounts Payable Outstanding Check -4,573.49 05/13/2024 67374 Comcast Accounts Payable Outstanding Check -43.33 05/13/2024 67375 Consolidated Electrical Distributors Accounts Payable Outstanding Check -33.81 05/13/2024 67376 De Lage Landen Financial Services Inc. Accounts Payable Outstanding Check -1,792.29 05/13/2024 67377 Dom's Electric Motor Shop Accounts Payable Outstanding Check -508.58 05/13/2024 67378 Enterprise Fleet Management, Inc Accounts Payable Outstanding Check -9,705.94 05/13/2024 67379 Ewing Irrigation Products Inc. Accounts Payable Outstanding Check -205.78 05/13/2024 67380 Farmers Hardware Accounts Payable Outstanding Check -319.21 05/13/2024 67381 Healthwise Services, LLC Accounts Payable Outstanding Check -386.38 05/13/2024 67382 Jonah Rogers Accounts Payable Outstanding Check -68.00 05/13/2024 67383 L.N. Curtis & Sons Accounts Payable Outstanding Check -105.72 05/13/2024 67384 Mace Pest Control Accounts Payable Outstanding Check -165.00 05/13/2024 67385 Maziar Aminsalehi Accounts Payable Outstanding Check -448.50 05/13/2024 67386 Mobile Communications America, Inc Accounts Payable Outstanding Check -244.52 05/13/2024 67387 Myers Stevens & Toohey & Co Inc Accounts Payable Outstanding Check -752.70 05/13/2024 67388 Navia Benefit Solutions Accounts Payable Outstanding Check -200.00 05/13/2024 67389 Nichols Local Government Consulting, LLC Accounts Payable Outstanding Check -2,600.00 05/13/2024 67390 Occupational Health Centers of California Accounts Payable Outstanding Check -349.00 05/13/2024 67391 ODP Business Solutions, LLC Accounts Payable Outstanding Check -364.74 05/13/2024 67392 O'Reilly Auto Parts Accounts Payable Outstanding Check -442.39 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
05/13/2024 67393 PACE Supply Corp Accounts Payable Outstanding Check -1,693.11 05/13/2024 67394 Prudential Overall Supply Accounts Payable Outstanding Check -48.11 05/13/2024 67395 Quad Knopf, Inc. Accounts Payable Outstanding Check -15,729.40 05/13/2024 67396 Void Check Accounts Payable Voided Check 0.00 05/13/2024 67397 Quadient Finance USA, Inc. Accounts Payable Outstanding Check -2,000.00 05/13/2024 67398 Rain for Rent Accounts Payable Outstanding Check -2,073.83 05/13/2024 67399 San Joaquin Valley Unified Air Pollution Control District Accounts Payable Outstanding Check -1,125.00 05/13/2024 67400 Self Help Enterprises Accounts Payable Outstanding Check -1,386.00 05/13/2024 67401 Southern Tire Mart LLC Accounts Payable Outstanding Check -147.00 05/13/2024 67402 Stacy Burns Accounts Payable Outstanding Check -407.00 05/13/2024 67403 The Water Connection Inc. Accounts Payable Outstanding Check -1,041.91 05/13/2024 67404 Toshiba Financial Services Accounts Payable Outstanding Check -381.72 05/13/2024 67405 US BANK (CAL-CARD) Accounts Payable Outstanding Check -9,975.83 05/13/2024 67406 Van De Pol Petroleum Accounts Payable Outstanding Check -7,734.87 05/13/2024 67407 Zoom Imaging Solutions, Inc. Accounts Payable Outstanding Check -410.50 05/15/2024 67409 Maribel Roberts Utility Billing Outstanding Check -194.83 05/16/2024 67408 Catamount Properties 2018 LLC Utility Billing Outstanding Check -111.91 05/16/2024 67410 Air Tech Service Accounts Payable Outstanding Check -3,026.25 05/16/2024 67411 Anderson Pump Co Accounts Payable Outstanding Check -853.85 05/16/2024 67412 AT & T Accounts Payable Outstanding Check -95.59 05/16/2024 67413 Branco Construction, Inc Accounts Payable Outstanding Check -5,430.00 05/16/2024 67414 BSK Associates Accounts Payable Outstanding Check -202.00 05/16/2024 67415 California Peace Officer's Accounts Payable Outstanding Check -500.00 05/16/2024 67416 City of Fresno Accounts Payable Outstanding Check -288.00 05/16/2024 67417 Comcast Accounts Payable Outstanding Check -246.32 05/16/2024 67418 Department of Justice/Acc Accounts Payable Outstanding Check -262.00 05/16/2024 67419 Department of Justice/Acc B/A Accounts Payable Outstanding Check -140.00 05/16/2024 67420 Diede Construction, Inc Accounts Payable Outstanding Check -246,838.50 05/16/2024 67421 Farmers Hardware Accounts Payable Outstanding Check -20.82 05/16/2024 67422 Gideon Pest Control Accounts Payable Outstanding Check -45.00 05/16/2024 67423 Home Depot Credit Services Accounts Payable Outstanding Check -2,187.58 05/16/2024 67424 Void Check Accounts Payable Voided Check 0.00 05/16/2024 67425 Madera County Animal Services Accounts Payable Outstanding Check -115.00 05/16/2024 67426 Madera Tribune Accounts Payable Outstanding Check -487.50 05/16/2024 67427 MuniServices LLC Accounts Payable Outstanding Check -1,144.76 05/16/2024 67428 Occupational Health Centers of California Accounts Payable Outstanding Check -117.00 05/16/2024 67429 ODP Business Solutions, LLC Accounts Payable Outstanding Check -734.21 05/16/2024 67430 O'Reilly Auto Parts Accounts Payable Outstanding Check -541.56 05/16/2024 67431 PACE Supply Corp Accounts Payable Outstanding Check -4,660.63 05/16/2024 67432 PARS Accounts Payable Outstanding Check -497.34 05/16/2024 67433 Precision Civil Engineering, Inc. Accounts Payable Outstanding Check -10,435.00 05/16/2024 67434 Proforce Law Enforcement Accounts Payable Outstanding Check -1,343.07 05/16/2024 67435 Prudential Overall Supply Accounts Payable Outstanding Check -355.58 Bank Transaction Report Issued Date Range: -
6/4/2024 8:21:34 AM Page 4 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
05/16/2024 67436 Quad Knopf, Inc. Accounts Payable Outstanding Check -169.50 05/16/2024 67437 Quality Sound Accounts Payable Outstanding Check -14,975.00 05/16/2024 67438 Rose Furniture & Floor Covering Accounts Payable Outstanding Check -1,051.29 05/16/2024 67439 S & W Auto Parts Inc. Accounts Payable Outstanding Check -37.61 05/16/2024 67440 Safety-Kleen Systems Inc. Accounts Payable Outstanding Check -289.04 05/16/2024 67441 Self Help Enterprises Accounts Payable Outstanding Check -693.00 05/16/2024 67442 Silva Ford Madera Accounts Payable Outstanding Check -748.29 05/16/2024 67443 Solar Traffic Systems Inc Accounts Payable Outstanding Check -7,894.33 05/16/2024 67444 Southern Tire Mart LLC Accounts Payable Outstanding Check -194.66 05/16/2024 67445 Steves Chevrolet of Chowchilla, LLC Accounts Payable Outstanding Check -277.60 05/16/2024 67446 Stryker Sales, LLC Accounts Payable Outstanding Check -4,887.02 05/16/2024 67447 The Lew Edwards Group Accounts Payable Outstanding Check -5,500.00 05/16/2024 67448 Turner's Towing Accounts Payable Outstanding Check -150.00 05/16/2024 67449 US BANK (CAL-CARD) Accounts Payable Outstanding Check -8,361.62 05/16/2024 67450 US Post Office Accounts Payable Outstanding Check -4,416.36 05/16/2024 67451 West Coast Graphics Accounts Payable Outstanding Check -3,210.60 05/16/2024 67452 West Coast Pet Memorial Service Accounts Payable Outstanding Check -238.75 05/16/2024 67453 Kameelah Muhammad Accounts Payable Outstanding Check -85.00 05/17/2024 67454 Cassandra Lemmons Accounts Payable Outstanding Check -1,408.98 05/17/2024 67455 Jalynn S. Klups Accounts Payable Outstanding Check -1,488.02 05/17/2024 67456 Janae Lacey Accounts Payable Outstanding Check -0.91 05/17/2024 67457 Jerry Volkmar Accounts Payable Outstanding Check -2,577.95 05/17/2024 67458 Steven Munoz Accounts Payable Outstanding Check -1,695.63 05/20/2024 67459 CA State Disbursement Unit Accounts Payable Outstanding Check -263.53 05/20/2024 67460 Chowchilla City Police Officers Association Accounts Payable Outstanding Check -946.00 05/20/2024 67461 Void Check Accounts Payable Voided Check 0.00 05/20/2024 67462 Chowchilla Employees Assn. Accounts Payable Outstanding Check -150.00 05/20/2024 67463 Chowchilla Mid-Management Accounts Payable Outstanding Check -110.00 05/20/2024 67464 Chowchilla Office Accounts Payable Outstanding Check -135.00 05/20/2024 67465 Fitness Peak Accounts Payable Outstanding Check -87.50 05/20/2024 67466 U.S. Bank (PARS) Accounts Payable Outstanding Check -68.18 05/22/2024 67467 Alert-O-Lite Inc. Accounts Payable Outstanding Check -365.39 05/22/2024 67468 Anderson Pump Co Accounts Payable Outstanding Check -1,415.49 05/22/2024 67469 AT & T CALNET Accounts Payable Outstanding Check -286.21 05/22/2024 67470 Badger Meter Inc. Accounts Payable Outstanding Check -3,181.07 05/22/2024 67471 Big Creek Lumber Company Accounts Payable Outstanding Check -101.37 05/22/2024 67472 BSK Associates Accounts Payable Outstanding Check -1,064.00 05/22/2024 67473 Chowchilla Do It Best Accounts Payable Outstanding Check -152.53 05/22/2024 67474 Chowchilla-Madera County Fair Accounts Payable Outstanding Check -5,000.00 05/22/2024 67475 D & V Sporting Gear Accounts Payable Outstanding Check -326.25 05/22/2024 67476 Farmers Hardware Accounts Payable Outstanding Check -185.11 05/22/2024 67477 Fastenal Company Accounts Payable Outstanding Check -670.07 05/22/2024 67478 Fence Factory Rentals Accounts Payable Outstanding Check -369.00 Bank Transaction Report Issued Date Range: -
6/4/2024 8:21:34 AM Page 5 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
05/22/2024 67479 Horizon Distributors Inc. Accounts Payable Outstanding Check -222.86 05/22/2024 67480 Interstate Battery of Fresno Accounts Payable Outstanding Check -165.07 05/22/2024 67481 Mace Pest Control Accounts Payable Outstanding Check -90.00 05/22/2024 67482 Medvetta Financial Inc. Accounts Payable Outstanding Check -28.66 05/22/2024 67483 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -137,912.41 05/22/2024 67484 NBS Accounts Payable Outstanding Check -1,000.00 05/22/2024 67485 PACE Supply Corp Accounts Payable Outstanding Check -557.20 05/22/2024 67486 Park Planet Accounts Payable Outstanding Check -4,838.58 05/22/2024 67487 Price Paige & Company CPA's LLP Accounts Payable Outstanding Check -4,250.00 05/22/2024 67488 ProClean Supply Accounts Payable Outstanding Check -42.28 05/22/2024 67489 Prudential Overall Supply Accounts Payable Outstanding Check -94.94 05/22/2024 67490 Quad Knopf, Inc. Accounts Payable Outstanding Check -77,723.80 05/22/2024 67491 Void Check Accounts Payable Voided Check 0.00 05/22/2024 67492 Quadient Leasing USA, Inc. Accounts Payable Outstanding Check -632.10 05/22/2024 67493 R & R Pool Service Accounts Payable Outstanding Check -130.00 05/22/2024 67494 Safety-Kleen Systems Inc. Accounts Payable Outstanding Check -288.68 05/22/2024 67495 Sparkletts Accounts Payable Outstanding Check -167.29 05/22/2024 67496 Specialized Utility Services Program Accounts Payable Outstanding Check -8,300.00 05/22/2024 67497 TODD COMPANIES Accounts Payable Outstanding Check -83,448.00 05/22/2024 67498 US BANK (CAL-CARD) Accounts Payable Outstanding Check -2,285.71 05/22/2024 67499 USA BlueBook Accounts Payable Outstanding Check -328.21 05/22/2024 67500 Van De Pol Petroleum Accounts Payable Outstanding Check -7,070.13 05/22/2024 67501 West Coast Arborists Inc. Accounts Payable Outstanding Check -1,320.00 05/22/2024 67502 Wulff, Hansen & Company Accounts Payable Outstanding Check -2,500.00 05/23/2024 67503 Chowchilla Auto Body Accounts Payable Outstanding Check -21,302.78 05/29/2024 67504 Trinity Real Estate & Property Management Utility Billing Outstanding Check -168.81 05/29/2024 67505 Gadalupe Reyes Utility Billing Outstanding Check -145.02 05/29/2024 67506 Angie Moore Utility Billing Outstanding Check -146.26 05/29/2024 67507 Claudia Lopez Utility Billing Outstanding Check -70.23 05/29/2024 67508 Chosen Property Management Utility Billing Outstanding Check -168.47 05/30/2024 67509 American Fidelity Assurance (Flex) Accounts Payable Outstanding Check -798.80 05/30/2024 67510 AT & T CALNET Accounts Payable Outstanding Check -268.81 05/30/2024 67511 BSK Associates Accounts Payable Outstanding Check -202.00 05/30/2024 67512 California Forensic Institute Inc. Accounts Payable Outstanding Check -800.00 05/30/2024 67513 Department of Justice/Acc Accounts Payable Outstanding Check -676.50 05/30/2024 67514 Farmers Hardware Accounts Payable Outstanding Check -46.79 05/30/2024 67515 Lozano Smith, LLP Accounts Payable Outstanding Check -26,638.68 05/30/2024 67516 Madera County Economic Development Commission Accounts Payable Outstanding Check -9,866.61 05/30/2024 67517 Madera Tribune Accounts Payable Outstanding Check -585.00 05/30/2024 67518 Mallory Safety and Supply, LLC Accounts Payable Outstanding Check -231.53 05/30/2024 67519 Michael Baker International Inc. Accounts Payable Outstanding Check -3,198.50 05/30/2024 67520 Mid Valley Disposal Inc. Accounts Payable Outstanding Check -1,583.59 05/30/2024 67521 NBS Accounts Payable Outstanding Check -1,022.50 Bank Transaction Report Issued Date Range: -
6/4/2024 8:21:34 AM Page 6 of 7
Cleared
Date Number Description Module Status Type Amount
Issued
Date
05/30/2024 67522 Nicholas Palmer Accounts Payable Outstanding Check -206.50 05/30/2024 67523 O'Reilly Auto Parts Accounts Payable Outstanding Check -425.47 05/30/2024 67524 Pacific Plan Review Inc Accounts Payable Outstanding Check -9,821.25 05/30/2024 67525 Prudential Overall Supply Accounts Payable Outstanding Check -48.11 05/30/2024 67526 Quad Knopf, Inc. Accounts Payable Outstanding Check -12,537.40 05/30/2024 67527 Stacy Burns Accounts Payable Outstanding Check -333.00 05/30/2024 67528 Stericycle, Inc. Accounts Payable Outstanding Check -154.35 05/30/2024 67529 Steve Badilla Investigations Accounts Payable Outstanding Check -3,697.00 05/30/2024 67530 Steven Munoz Accounts Payable Outstanding Check -37.92 05/30/2024 67531 Superior Pool Products, LLC Accounts Payable Outstanding Check -1,730.99 05/30/2024 67532 T-Mobile USA Inc Accounts Payable Outstanding Check -126.60 05/30/2024 67533 US BANK (CAL-CARD) Accounts Payable Outstanding Check -191.95 05/30/2024 67534 Van De Pol Petroleum Accounts Payable Outstanding Check -1,253.61 05/30/2024 67535 Verizon Wireless Accounts Payable Outstanding Check -2,979.95 05/30/2024 67536 Vortex Industries Inc Accounts Payable Outstanding Check -972.50 05/30/2024 67537 Yamabe and Horn Engineering Inc. Accounts Payable Outstanding Check -1,501.74 Bank Account 200650906 Total: (224) -937,395.17
Bank Account: 200695379 - Payroll-Tri Counties
05/03/2024 568 568 Payroll Outstanding Check -284.40
05/03/2024 04/30/2024 569 569 Payroll Cleared Check 0.00 05/03/2024 570 570 Payroll Outstanding Check -210.61
05/03/2024 571 571 Payroll Outstanding Check -284.40
Bank Account 200695379 Total: (4) -779.41
Report Total: (228) -938,174.58
Bank Transaction Report Issued Date Range: -
6/4/2024 8:21:34 AM Page 7 of 7
Summary
Bank Account Count Amount
200650906 General Tricounties Bank 224 -937,395.17
200695379 Payroll-Tri Counties 4 -779.41
Report Total: 228 -938,174.58
Cash Account Count Amount
**No Cash Account** 7 0.00
999 999-0100-0215 Cash In Bank 218 -937,395.17
999 999-0100-0216 Cash In Bank (Payroll) 3 -779.41
Report Total: 228 -938,174.58
Transaction Type Count Amount
Check 228 -938,174.58
Report Total: 228 -938,174.58

REPORT TO THE CITY COUNCIL
CVRA

CLICK HERE

TO GO BACK

TO AGENDA
Meeting of: June 11, 2024
AGENDA SECTION: California Voting Rights Act
SUBJECT: Presentation by National Demographics Corporation on Draft District Maps PREPARED BY: Mary Lerner, City Attorney

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ BACKGROUND:

City Council members are currently elected under an “at-large” method of election, where Council members can live anywhere within the City’s boundaries and registered voters within the City may vote for all seats on the Council. On March 21, 2024, the Council took action to begin the hearing process to transition to by-district elections. In by-district elections, each Council member must reside within a designated district boundary and is elected only by the voters in that district boundary.

On April 9, 2024, and April 23, 2024, the Council held two (2) initial public hearings to give the public an opportunity to provide input regarding the potential composition of the district boundaries. During each of these meetings, the Council received a presentation from National Demographics Corporation regarding the district creation process, and thereafter held a public hearing to gather community input regarding the composition of district boundaries.

On May 7, 2024, draft district maps and election sequencing schedules were published on the City’s website for the Council and public’s consideration. On May 14, 2024, the Council held its first public hearing to gather community input regarding these draft maps. On May 18, 2024, the City held an informal community meeting where members of the public were invited to ask the demographer questions, and provide additional feedback.

On May 21, 2024, additional draft district maps and election sequencing schedules were published on the City’s website for the Council and public’s consideration. On May 28, 2024, the Council held its second public hearing to gather community input regarding these draft maps. On June 3, 2024, the Council held a special meeting to select and introduce an ordinance to adopt a chosen map and election sequencing schedule.

On June 11, 2024, the Council will receive a presentation from National Demographics Corporation regarding draft district maps, and then will subsequently take action to adopt a chosen map and election sequencing schedule.

CITY OF CHOWCHILLA
Draft Plans Presentation
June 11, 2024 Dr. Jeff Tilton, Senior Consultant
National Demographics Corporation
2 Districting Process
Step Description
Two Initial Hearings
April 9 & April 23
• Held prior to release of draft maps
• Education and to solicit input on the composition of districts Release draft maps
May 7
• Maps must be posted at least 7 days prior to 3rd hearing Two hearings on draft maps
May 14 & May 28
• Two meetings to discuss and revise the draft maps and to discuss the election sequence
Community Forum
May 18
• Learn more about districting in Chowchilla
• Review draft maps
Special Meeting
June 3
• Map selected
• First reading of Ordinance
Map adoption
June 11
• Map adopted via Ordinance.
• Final map must be posted at least 7 days prior to adoption June 11, 2024
3 Equal Population
Federal Voting Rights Act
No Racial Gerrymandering
“Shall not adopt election district
boundaries for the purpose of
favoring or discriminating against
an incumbent, political candidate,
or political party.”

1. Federal Laws 2. California Criteria
In prioritized order:

1. Geographically contiguous

2. Undivided neighborhoods
and “communities of
interest”
(Socio-economic geographic areas
that should be kept together)

3. Easily identifiable
boundaries

4. Compact
(Do not bypass one group of
people to get to a more distant
group of people)
California Prohibition
3 Districting Rules and Goals
Future population growth
Other Traditional
Districting Principles
June 11, 2024
4 Election Year Sequencing Rules
5/28/2024
 Elections Codes Section 10010
(b) In determining the final sequence of the district elections conducted in a political subdivision in which members of the governing body will be elected at different times to provide for staggered terms of office, the governing body shall give special consideration to the purposes of the California Voting Rights Act of 2001, and it shall take into account the preferences expressed by members of the districts.
 Schools Only: Education Code 5021(a)
 If a 2026 and a 2024 trustee are in a seat, some counties say the seat must be up in 2026.
5 Election Year Sequencing In Practice
5/28/2024

1. Number of seats up in a given election is set and cannot change

2. Respect the voters: an incumbent alone in a district has the election year assigned to match the incumbent’s term

3. Vacant seats with traditional low turnout / underrepresentation:
 If the next election is a (relatively high turnout) Presidential election, assign the seat to the Presidential year
 If the next election is a (relatively low turnout) Gubernatorial election, up to the jurisdiction: elect ASAP but in a low turnout year forever, or wait two years to be in a high turnout year forever.
6 Election Year Sequencing Scenarios
5/28/2024
Resides in District electing in
2024
Resides in District electing in
2026
Term ends in
2024
Runs for election in district at end of
current term
Leaves office at end of current term
in 2024. Can run (but not as
incumbent) when district is up for
election in 2026.

Term ends in
2026
Option 1: Leaves office at end of
current term in 2026. Can run (but
not as incumbent) when district is up
for election again in 2028.

Option 2: In 2024, runs for bydistrict seat. If elected, is sworn into by-district 4-year term, creating a
vacancy for remaining two years of
at-large term, which is filled by
appointment or special election.

Runs for election in district at end
of current term
7 June 11, 2024
Draft Maps
8 June 11, 2024
• “President” Streets united.
• North of Ventura united.
• D3 entirely in Downtown.
• Greenhills united.

Proposed Sequencing:
 2024: Districts 3 & 4
 2024: Mayor (2-year term)
 2026: Districts 1 & 2
9 June 11, 2024
• Elections Code § § 10010, 14025 et seq., 21100 et seq. • Government Code § 36934, 36937
Legal Authority

REPORT TO THE CITY COUNCIL
Item 4.1

CLICK HERE

TO RETURN

TO AGENDA
Meeting of: June 11, 2024
AGENDA SECTION: Public Hearing
SUBJECT: Public Hearing Regarding Demographic Process to Draw District Boundaries; Third Public Hearing to Gather Community Input on Draft District Maps PREPARED BY: Mary Lerner, City Attorney

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ BACKGROUND:

On June 11, 2024, following a presentation from National Demographics Corporation, the Council will hold the third public hearing to gather community input regarding these draft maps, prior to taking action to adopt a chosen map and election sequencing schedule.

REPORT TO THE CITY COUNCIL
Item 4.2

CLICK HERE

TO RETURN

TO AGENDA
Meeting of: June 11, 2024
AGENDA SECTION: Public Hearing
SUBJECT: Second Reading and Adoption of Ordinance No. 521-24, Establishing By-District Elections
PREPARED BY: Mary Lerner, City Attorney

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

That City Council provide a second reading in full, and adopt Ordinance No. 521-24, Establishing ByDistrict Elections.

BACKGROUND:

City Council members are currently elected under an “at-large” method of election, where Council members can live anywhere with the City’s boundaries and registered voters within the City may vote for all seats on the Council. The California Voting Rights Act, enacted in 2001, is a state law that allows voters to sue a public agency for using “at-large” elections. Under the CVRA, the definition of an “at-large” election is broad. An at-large election includes any of the following election methods: (1) where the voters of the entire jurisdiction elect the members to the governing body; (2) where the candidates are required to reside within given areas of the jurisdiction and the voters of the entire jurisdiction elect the members to the governing body; and (3) where at-large elections are combined with district-based elections. A violation of the CVRA is established if it is proven that the City’s at-large elections have resulted in “racially polarized voting” and “vote dilution.”
District-Based Elections
The only method of election with a proven track record of providing protections from a CVRA violation is district-based elections. As a result, many public agencies, either on their own initiative or in response to a threat of a CVRA lawsuit, transition to district-based elections. District-based voting systems are ones in which a city is divided into separate geographic districts, each of which elects its own representative(s) who reside(s) in the district and who is/are elected only by the voters residing in that district. Districts are balanced by voter population to ensure no violation of the “one person, one vote” rule. Under the “one person, one vote” rule, voting districts must be relatively equal in size so that each citizen’s voting power is roughly equivalent to every other citizen voting on the matter.

Letter from Scott Rafferty
In February 2024, the City received a letter from Attorney Scott Rafferty alleging that the City’s at-large method of elections violate the CVRA. In this letter, Mr. Rafferty indicates his belief that the City should adopt district-based elections. The letter does not provide any specific demographic data or analysis in support of his claim, though Mr. Rafferty indicates more information regarding his concerns will be provided at a later date. Upon receipt of Mr. Rafferty’s letter, the City is provided 45 days of safe harbor protections against a CVRA lawsuit. If within that 45-day period the City passes a resolution indicating an intent to adopt district areas, the City will be provided an additional 90 days of safe harbor protections in order to complete the process to adopt district-based elections.

The Financial Cost of Defending CVRA Lawsuits
Rather than transition to district-based elections, some public agencies choose to defend against a potential CVRA litigation. CVRA lawsuits can be very expensive to the agency being challenged, regardless of the lawsuit’s outcome. In addition to its own attorneys’ fees, a public agency facing a voting rights challenge may be required to pay the attorneys’ fees and costs for the plaintiff.

District’s Process
City Council members are currently elected under an “at-large” method of election, where Council members can live anywhere with the City’s boundaries and registered voters within the City may vote for all seats on the Council. On March 21, 2024, the Council took action to begin the hearing process to transition to by-district elections. In by-district elections, each Council member must reside within a designated district boundary and is elected only by the voters in that district boundary.

Pursuant to Section 2.04.090 of Chapter 2.04 of Title 2 of the City of Chowchilla’s Municipal Code, the Council, on June 3, 2024, introduced Ordinance No. 521-24, Establishing By-District Elections by giving the ordinance its first reading by title only.

RECOMMENDED ACTION
Given the issues and timeline noted above, Staff recommends that Council, in accordance with California Government Code section 36934 and Section 2.04.090 of Chapter 2.04 of Title 2 of the City of Chowchilla’s Municipal Code, provide a second reading in full, and adopt Ordinance No. 421-24, Establishing By-District Elections. Accordingly, a draft Ordinance is provided for Council’s consideration.

Page 1 of 5 ends

ORDINANCE NO. 521-24

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA AMENDING SECTION 2.04.150 OF TITLE 2 OF CHAPTER 2.04 OF THE CHOWCHILLA

MUNICIPAL CODE ESTABLISHING BY-DISTRICT ELECTIONS, DEFINING DISTRICT BOUNDARIES, AND SCHEDULING ELECTIONS WITHIN THE DISTRICTS; AND CHANGING

THE OFFICE OF MAYOR FROM AN APPOINTED OFFICE TO AN ELECTED OFFICE,

PURSUANT TO THE CALIFORNIA VOTING RIGHTS ACT
THE CITY COUNCIL OF THE CITY OF CHOWCHILLA DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The City Council of the City of Chowchilla hereby determines as follows:

A. The City of Chowchilla currently elects five Council Members at-large. The five City Council Members pick one Council Member to serve as mayor for one year, after which the City Council picks a different Council Member to serve as mayor for another one-year term.

B. The City Council has determined that it is in the best interest of the City to shift from its current at-large election system to a by-district election system.

C. On March 21, 2024, the City Council adopted Resolution No. 07-24, a resolution declaring the City’s intention to transition from at-large to district-based elections pursuant to the California Voting Rights Act (California Elections Code Section 10010).

D. California Government Code section 34886 permits the City Council to change the City’s method of election by ordinance and without an election to a four-member “by-district” system, with a separately elected at-large mayor serving a two-year term, in which each Councilmember is elected only by the voters in the district in which the candidate resides.

E. Pursuant to California Government Code section 34886, it is declared that the purpose of the change in the method of electing members of the City Council of the City of Chowchilla made by this Ordinance is to implement the guarantees of Section 7 of Article I and of Section 2 of Article II of the California Constitution, as set forth in the California Voting Rights Act (Sections 14025 through 14032 of the California Elections Code).

F. The City engaged an expert demographic firm to assist the City with the process of analyzing the City’s population, developing draft maps, and gathering input from residents on the possible maps.

G. In accordance with Elections Code section 10010, the City Council held two “premap” public hearings to obtain input on any proposed district boundaries on April 9, 2024, and April 23, 2024.

H. On May 7, 2024, the City Council published draft district maps to its website. On May 14, 2024, the City Council held its first public hearing to begin reviewing the proposed maps.

Page 2 of 5 ends

I. On May 18, 2024, the City Council held an informal community meeting where members of the public were invited to ask the demographer questions, and provide additional feedback.

J. On May 21, 2024, the City Council published additional draft district maps to its website. On May 28, 2024, the City Council held its second public hearing on the proposed maps.

K. On June 3, 2024, the City Council held a meeting to select a map for adoption, establish an election sequencing schedule, set a two-year term limit for an at-large mayor, and introduced by title only this Ordinance.

L. The purpose of this Ordinance is to enact, pursuant to California Government Code section 34886, an ordinance providing for the election of the Members of the City Council of the City of Chowchilla by-district in four single-member districts with a separately elected at-large mayor as reflected in Exhibit A to this Ordinance.

SECTION 2. Amendment. Section 2.04.150 of Title 2 of Chapter 2.04, of the Chowchilla Municipal Code is hereby amended as follows:
“2.04.150 - Election of council members—General election.

A. Commencing with the general municipal election now scheduled for November, 1995, the general municipal elections for the city shall be held on the same date as the statewide general elections, being the first Tuesday after the first Monday of November of each evennumbered year.

B. Those city officers, including council members whose terms of office would have, prior to the adoption of the ordinance codified in this section, expired in December, 1995, following the election in November, 1995, shall, instead, continue in office until no later than December, 1996, or until their successors are elected and qualified.

C. Those city officers, including council members whose terms of office would have, prior to the adoption of said ordinance, expired in December, 1997, following the election in November, 1997, shall, instead, continue in office until no later than December, 1998, or until their successors are elected and qualified.

D. All procedural requirements, including the dates of any notice, canvass of votes, or certification of election, shall comply with those for the statewide general election.

E. Commencing with the November 5, 2024 General Municipal Election, the city council shall consist of four (4) city councilmembers, all of whom shall be elected at the time and in the manner provided by law.

F. The successors of all initial officers will be elected by the city electors at a general municipal election.

G. By-District Elections.

Page 3 of 5 ends

a. Pursuant to California Government Code section 34886, commencing with the November 5, 2024 General Municipal Election, the mayor will be elected at-large for a two (2)-year term.
b. Pursuant to California Government Code section 34886, commencing with the November 5, 2024 General Municipal Election, members of the City Council of the City of Chowchilla shall be elected by-district in four (4) single-member districts with a separately elected at-large mayor serving a two (2)-year term.

1. Members of the City Council shall be elected in the electoral districts established by subdivision (b) of this Section and subsequently reapportioned as provided by State law. Elections shall take place “bydistrict” as that term is defined in California Government Code section 34871, meaning one Councilmember shall be elected from each district, by the voters of that district alone.

2. A Councilmember elected or appointed to represent a district must reside in that district and be a registered voter in that district, and any candidate for City Council must reside in, and be a registered voter in, the district in which he or she seeks election at the time nomination papers are issued.

3. Termination of residency in a district by a Councilmember shall create a vacancy for that City Council district unless a substitute residence within the district is immediately declared and established within thirty (30) days after the termination of residency.

4. Notwithstanding any other provision of this Section, the Councilmembers elected at-large and in office at the time this Section takes effect shall continue in office until the expiration of the term to which he or she was elected. In the event a vacancy occurs before the expiration of the atlarge elected term of a Councilmember in office at the time this Section takes effect, a person who is appointed or elected by special election to fill such vacancy may reside anywhere within the corporate boundaries of the City. A person appointed or elected to fill such a vacancy shall hold the office in accordance with State law.
c. City Council Districts and District Elections. All four Councilmembers shall be elected on a “by-district” basis from the Council districts shown and numbered on the map titled ‘401’ attached as Exhibit A, a copy of which shall be on file in the City Clerk’s office. In 2024, and every four years thereafter, the following two City Council districts shall be elected by-district: District 3 and District 4. In 2026, and every four years thereafter, the following two City Council districts shall be elected by-district: District 1 and District 2.
d. Amendment of District Boundaries. Pursuant to Elections Code section 21601, as it may be amended from time to time, the City Council shall adjust the boundaries

Page 4 of 5 ends

of any or all of the districts following each decennial federal census to ensure that the districts are in compliance with all applicable provisions of law.” SECTION 3. Technical District Changes. If necessary, to facilitate the implementation of this Ordinance, the City Administrator or City Clerk is authorized to make technical adjustments to the district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Administrator or City Clerk shall consult with the City Manager and City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required in the implementation of the districts.

SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance or any part hereof is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this ordinance or any part thereof. The City Council of the City of Chowchilla hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid.

SECTION 5. Effective Date. This ordinance shall take effect thirty (30) days after the date of its passage; and prior to fifteen (15) days after its passage, the City Clerk shall cause a copy of this ordinance to be published in accordance with the provisions of the law. The City Clerk shall certify the adoption of this ordinance.

PASSED, APPROVED, AND ADOPTED this ___ day of _____, 2024. __________________________
Kelly Smith
Mayor
APPROVED AS TO FORM:
__________________________
Mary Lerner
City Attorney
ATTEST:
__________________________
Joann McClendon
City Clerk

Page 5 of 5 ends

STATE OF CALIFORNIA )
COUNTY OF MADERA ) ss.

CITY OF CHOWCHILLA )
I HEREBY CERTIFY that the foregoing Ordinance No. 521-24 was duly introduced and placed upon its first reading at a special meeting of the City Council of the City of Chowchilla held on the 3rd day of June 2024, and that thereafter, said ordinance was duly adopted and passed at a regular meeting on the 11th day of June 2024, by the following vote of the Council:

AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS

REPORT TO THE CITY COUNCIL
Item 4.3

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: June 11, 2024
AGENDA SECTION: Public Hearing
SUBJECT: Consideration of Abatement Notice Objections or Protests from Affected Property Owners and a Council Resolution Authorizing the City Administrator to Execute Necessary Documents
PREPARED BY: Fred Gaumnitz, Fire Chief
ATTACHMENTS: Resolution, Sample Weed Abatement Letter

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

That the City Council hear any protests from affected property owners and authorize City Administrator and/or his designee to execute necessary documents.

BACKGROUND:

Whenever weeds grow upon the street or sidewalk or upon or in front of private property that is injurious to the public health, or is indecent or offensive to the senses, or endangers the public safety by creating a fire menace, or are otherwise noxious or dangerous, this public nuisance requires abatement, pursuant to Chowchilla Municipal Code Chapters 8.02, Property Maintenance and 8.12, Weeds.

With Council’s previous authorization by Resolution No. 17-24, the annual weed abatement program is being implemented in accordance with the process outlined in the Municipal Code. The purpose of this program is to identify the existence and abatement of this type of public nuisance.

REASON FOR RECOMMENDATION:

City Council authorized annual weed abatement program on May 14, 2024. Properties within the city limits were inspected during the month of May and a Notice of Corrective Action was sent to owners of record on May 22, 2024 per the municipal code. A list of non-compliant properties was provided to the Fire Department to coordinate abatement with contractor.

FISCAL IMPACT:

Abatement of non-compliant properties will be selected by staff to a specific contractor. The total contract amount will be reduced based on property owner abatements prior to the contractor abating the properties.

It should be noted Any owner of property, upon which property a public nuisance has been declared to exist pursuant to Sections 8.12.010 through 8.12.040 who fails to abate such nuisance within ten days after the date of conclusion of the hearing with respect to such property, as provided in Section 8.12.040 shall be responsible for remitting the citation fee of $100.00 plus the bid amount for that property if contractor abates the property. Community Development staff anticipates the properties needing abatement by the City will reduce prior to arrival of City approved Contractor for abatement.

ALTERNATIVES:

Not perform annual weed abatement, notices and abatement of non-compliant properties.

ACTIONS FOLLOWING APPROVAL:

Consistent with past practices, the Finance Department will issue billings to these property owners. Should delinquency occur, a property lien will be filed.

COUNCIL RESOLUTION # XX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

RELATED TO HEARING PROTESTS OF ANY AFFECTED PROPERTY OWNERS AND

AUTHORIZE THE CITY ADMINSTRATOR TO EXECUTE NECESSARY DOCUMENTS (2024 WEED ABATEMENT PROGRAM)
WHEREAS, whenever weeds grow that are injurious to the public health, or is indecent or offensive to the senses, or endangers the public safety by creating a fire menace, or are otherwise noxious or dangerous, this public nuisance requires abatement; and WHEREAS, it is the desire of the City Council to effect timely removal of all weeds so described through the City’s Weed Abatement Program, and in manner provided by law; and WHEREAS, on May 14, 202, the City Council authorized the annual weed abatement program with the passage of Resolution # 17-24; and
WHEREAS, a Notice of Correction was issued to non-conforming properties and if abatement does not occur during time frame prescribed, the City may choose to follow Chowchilla Municipal Code Chapter 8.02, Property Maintenance & Chapter 8.12; and WHEREAS, properties were notified by letters via mail per municipal code on May 22, 2024; and
WHEREAS, no property owner appealed the notice of violation of their property, pursuant to Chowchilla Municipal Code Section 8.02.070, Procedures for abatement of unlawful conditions; and
WHEREAS, the Code Enforcement Officer provided a list of non-compliant properties to the Fire Department to coordinate abatement with contractor; and WHEREAS, the Council heard this matter, received a staff report, received public testimony and deliberated on June 11, 2024.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct;

2. Authorize the City Administrator and/or his designee to execute the appropriate documents associated with this action; and

3. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of June, 2024 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk

REPORT TO THE CITY COUNCIL
Item 5.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: June 11, 2024
AGENDA SECTION: Deferred Business
SUBJECT: Approval of a Resolution Selecting QK to provide On-Call Planning Services to the Community and Economic Development Department.

APPROVED BY: Mark Hamilton, Director of Community & Economic Development ATTACHMENTS: Resolution
Consultant Review Committee Scoring Breakdown
4Creeks - Modified Proposal
Precision Engineering – Modified Proposal
RFM Land Use Consulting - Modified Proposal
QK Consulting – Modified Proposal

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

Staff recommends that the City Council adopt a resolution selecting QK to provide On-Call Planning Services to the Community and Economic Development Department, with staff bringing back the contract to Council for consideration at a future date.

BACKGROUND:

On April 5, 2024, the City of Chowchilla released the Request for Proposals (RFP) to provide “On-Call Planning Services” to the Community and Economic Development Department. The published RFP requested interested individuals and firms to participate. The proposal was published through OpenGov.com, noticed through the Madera Tribune, and the City’s social media outlets. The City received four qualified proposals to review for consideration.

REASON FOR RECOMMENDATION:

The City opened proposals for the on May 6, 2024. The City received four (4) proposals from firms looking to assist the department with providing planning services within the community. The four proposals were 4Creeks Consulting, Precision Engineering, RFM Land Use Consulting, and QK. Based on the review, staff determined the proposal submitted by QK was the most reasonable and qualified of the proposals reviewed. The determination was based upon the Completion of the Proposal, Qualifications of the firm, Service Deliver/ Methodology, and Reasonable Costs of Service.

The Chart shows the total scores by review committee:

Firms Reviewer 1 Reviewer 2 Reviewer 3 Total
4 Creeks 88 87 90 265
Precision Engineering 91 88 90 269
RFM Consulting 67 71 66 204
QK (Quad Knopf) 92 91 92 275
Consultant Cost Breakdown:
4 Creeks Precision
Engineering RFM Consulting QK (Quad Knopf)
Number of Staff
assigned to Service 7 Key Staff 5 Key Staff 1 Staff 15 Key Staff Salary Range: $90 - $185 $105 - $215 $191.82 $90 - $202.50 During the May 28th council meeting, staff was requested to contact each of the consultants that had submitted a proposal if they would like to make any modifications prior to them making a recommendation.

Staff contacted the consultants informing them that Council had not decided and they were welcome to submit a modified proposal for staff to review and present to Council at the next council meeting. staff received modified proposals from each of the firms. Below is a synopsis of the revisions received from each applicant:
• 4Creeks – Revised their proposal by updating the organization chart and cost proposal language. • RFM – They made a couple typographical updates to the proposal, but primary revision to the proposal was the inclusion of a comprehensive “Fee Sheet,” showing a more detailed scope of work.
• Precision Engineering – Revised their proposal by updating the company’s profile, services offered, the organizational and staff charts, add additional resumes, and included relevant projects/services with references. Additionally, the cost proposal modified by including a new staff position by separating out Associate and Assistant Planners. The updated cost proposal they submitted was updated to reflect 5 staff positions as they originally had 4 positions assigned to the project. The costs range reflected in the proposal was also update to reflect the new position, which modified their costs range to $105 – $215 per hour.
• QK – Revised their proposal by reducing their costs by 10% for all positions identified on the fee schedule which is reflected on the updated cost proposal. The updated salary range was reduced to $90 - $202.50. from the originally range of $100 - $225 per hour.

FISCAL IMPACT:

The funding for On-Call Planning Services is regularly budgeted within the department’s Annual Fiscal budget. The Community and Economic Development Department is proposing $25,000 for On-Call Planning Services in Fiscal Year 2024/25.

ALTERNATIVES:

City Council may choose to reject all proposals, make an alternative recommendation, or continue the item to a future council meeting.

ACTIONS FOLLOWING APPROVAL:

1. Negotiate terms of contract with the successful consultant firm.

2. Bring the contract to City Council for consideration.

3. Execution of Contract with the successful consulting firm.

COUNCIL RESOLUTION # XX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA

SELECTING QK TO PROVIDE ON-CALL PLANNING SERVICES TO THE COMMUNITY AND

ECONOMIC DEVELOPMENT DEPARTMENT
WHEREAS, the Invitation to Proposal to provide ‘On-Call Planning Services’ (“Project”) to Support the City of Chowchilla’s Community and Economic Development Department, was released and posted on April 5, 2024, and was closed on OpenGov.com on May 3, 2024; and, WHEREAS, the City received four (4) proposals for the Project were received and publicly opened at the Chowchilla City Hall on May 6, 2024;
WHEREAS, all four firms submitted modified proposals to the Department of Community and Economic Department between June 4, 2024, and June 6, 2024, for review and re-evaluation. Upon receiving, the modified proposals were evaluated and scored by the review committee; WHEREAS, the Director of Community and Economic Development, Public Works Director, and City Administrator reviewed the proposals submitted by 4Creeks Consulting, Precision Engineering, RFM Land Use Consulting, and QK to meet minimum qualifications; and, WHEREAS, the Director of Community and Economic Development recommends the selection of QK to provide On-Call Planning Services to the Community and Economic Development Department.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

1. The above recitals are true and correct.

2. The proposal submitted by QK was the most reasonable and would be the most qualified.

3. City Staff would bring back a contract to City for Consideration at a future date.

4. This resolution is effective immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of June, 2024 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
Consultant Review Committee Scoring Breakdown
R-1 Score Sheet
On-Call Planning
Services RFP
4 Creeks Precision
Engineering
RFM
Consulting
QK (Quad
Knopf)
Total
Points
Eligible

1. Completeness of
Proposal 22 23 20 24 25

2. Qualifications 23 23 12 23 25

3. Service Delivery /
Methodology 20 23 20 24 25

4. Reasonable Cost of
Service 23 22 15 21 25
Total 88 91 67 92 100
R-3 Score Sheet
On-Call Planning
Services RFP
4 Creeks Precision
Engineering
RFM
Consulting
QK (Quad
Knopf)
Total
Points
Eligible

1. Completeness of
Proposal 23 23 21 23 25

2. Qualifications 23 22 15 23 25

3. Service Delivery /
Methodology 21 22 15 23 25

4. Reasonable Cost of
Service 23 23 15 23 25
Total 90 90 66 92 100
Consultant Cost Breakdown
On-Call Planning
Services RFP 4 Creeks Precision Engineering
RFM
Consulting QK (Quad Knopf)
Number of Staff
assigned to Service 7 Key Staff 5 Key Staff 1 Staff 15 Key Staff Salary Range: $90 - $185 $105 - $215 $191.82 $90 - $202.50 R-2 Score Sheet
On-Call Planning
Services RFP
4 Creeks Precision
Engineering
RFM
Consulting
QK (Quad
Knopf)
Total
Points
Eligible

1. Completeness of
Proposal 24 24 20 24 25

2. Qualifications 23 24 15 24 25

3. Service Delivery /
Methodology 20 21 18 24 25

4. Reasonable Cost of
Service 20 19 18 19 25
Total 87 88 71 91 100
4 Creeks Inc. Fee Schedule (Page 14 of Proposal):

Precision Engineering (PCE) Fee Schedule (Page 12 of Proposal):

RFM Land Use Consulting Fee Schedule (Page 18 of Proposal):

QK Consulting Fee Schedule (Page 17 of Proposal):

Prepared For:

Mark Hamilton
City of Chowchilla
130 S. Second St., Chowchilla, CA 93610
(559) 665-8615 Ext: 400
[email protected]
4Creeks, Inc.
180 W. Bullard Ave. Ste. 101
Clovis, CA 93612
(559) 802-3052
Amended 6.5.2024
On-Call Planning Services for The City of Chowchilla
Community & Economic Development Department
2024-RFP-027
A. Cover Letter
June 5, 2024
Mark Hamilton
City of Chowchilla
130 S. Second Street
Chowchilla, CA 93610
(559) 665-8615 Ext: 400
[email protected] 2024-RFP-027
On-Call Planning Services for
The City of Chowchilla Community & Economic Development Department Dear Mr. Hamilton,
4Creeks, Inc. is honored to submit our proposal to provide On-Call Planning Services for the City of Chowchilla Community and Economic Development Department. We understand the critical nature of these services and are keenly aware of the City’s expectations for innovative, quality-driven solutions. At 4Creeks, we prioritize outcome-focused planning and quality execution, ensuring each project aligns with the City's vision while adhering to established timelines and budgets.

Mr. Karl Shoettler, Principal Planner at 4Creeks, will serve as the Principal Planner/Supervising Planner and Ms. Kelsey George will serve as the Project Manager for the on-call contract and will be the City’s direct point of contact. Mr. Shoettler provides technical direction and overall project management for all on-call Planning services. We believe that Ms. George's private and public agency planning experience and local area relationships make her an ideal candidate to manage the broad spectrum of the OnCall Planning Services for the City of Chowchilla. Mr.Schoettler will be working with Ms. George to provide quality and efficient project delivery. Mr. Schoettler will provide technical expertise and assist in leading the team to complete projects as they are requested by the City.
4Creeks boasts a multidisciplinary team adept in City Planning, Land Use Planning, and environmental services. Our staff brings years of experience in City planning processing and environmental compliance, ensuring that all projects we undertake meet the City’s standards and regulatory requirements. Our team’s commitment to city and regional planning services fosters a deep understanding of municipal needs. Recognizing the dynamic nature of on-call contract planning services, we have proactively expanded our team to bolster our capacity for on-call contracts. This strategic growth ensures our readiness to address the City’s planning challenges promptly and effectively.

We are excited about the possibility of contributing to the City of Chowchilla’s planning initiatives and are prepared to provide the comprehensive services outlined in the RFP. Your consideration of our proposal is greatly appreciated, and we look forward to the opportunity to collaborate in achieving the City's objectives. Thank you for considering 4Creeks as your partner in this endeavor. 4Creeks acknowledges the receipt of Addendum No. 1 and No. 2 issued by the City.

Please see the amended content on pages 8 (Org Chart) and 14 (Cost Proposal).

Sincerely,
Karl Shoettler David Duda, AICP
Principal Planner Director of Planning Services/Principal 4Creeks, Inc. | phone: (559) 802-3052 | fax: (559) 802-3215 | [email protected] | 180 W Bullard Ave. Suite 101 Clovis, CA 93612 B. Brief Company Profile
ABOUT 4CREEKS
4Creeks, Inc. is dedicated to providing progressive City planning, civil engineering, architecture, and land surveying services with logical solutions and designs. Our team has extensive service in Contract City Planning services for various jurisdictions within Central California. Many of our principals and staff were raised and educated in Central California and have significant work experience with local municipalities as well as Federal & State Agencies. Our multiple disciplines within the company allow the planning team to gather all levels of review efficiently and with a high level of knowledge for our clients. These specialties are a great resource to have and collaborate on for all projects. We provide start-to-finish assistance for your land use planning & entitlements, environmental planning, agency contract planning, as well as policy planning. We currently have a staff of 176 full-time and part-time employees working in Clovis, Visalia, Hanford, Tulare, San Luis Obispo, and Denver. Our experience and services include:
• On-call Contract Planning Services
• Environmental Design and Compliance
• CEQA/NEPA Compliance
• Coordination with Various Subconsultants
• Noise Studies, Traffic Studies, Bio Resources, Cultural Resources, Air Quality, etc.
• Long Range Planning / Zoning and General Plan Updates • Project Management
• Federal and State updates to Municipal Codes
• Design Guidelines
• Visioning and Community Outreach Workshops/Surveys
• Specific Plans and Master Plans/ Strategic Planning
• Parks & Recreation Planning
• Smart Growth Implementation
We build our reputation one project at a time
with consistent, high-quality products and timesensitive delivery. Our goal on every project is open communication, honesty and integrity.

Economical design considerations, environmental stewardship, and resource efficiencies are tenets of every project we undertake. We pride ourselves on pioneering innovative solutions for our clients that enhance the value of their projects, keep their costs in check, and deliver lasting results.

Clovis Office :
180 W. Bullard Ave. Ste. 101
Clovis, CA 93612
Phone: (559) 802–3052
Fax: (559) 802–3215
Email: [email protected]
Point of Contact:

Karl Shoettler
[email protected]
Business Type:

S-Corporation
Tax ID:
4 Creeks, Inc.: 26-2565232
Department of Industrial
Relations Registration No.:
1000012032
Sureties:
4 Creeks, Inc. carries standard
insurance policies for an
engineering and surveying firm
that meet the requirements for
this proposal.

Principals:

Matthew Ainley, PE,
#66233
David Duda, AICP
#29216
Years in Business:
15 PROFESSIONAL LICENSES

BRANCH OFFICES
Visalia
324 S. Santa Fe St. Ste. A
Visalia, CA 93292
(559) 802-3052
Hanford
308 N. Irwin St.

Hanford, CA 93230
(559) 802-3052
Tulare
132 S. N St.

Tulare, CA 93274
(559) 802-3052
Clovis
180 W. Bullard Ave. Ste. 101
Clovis, CA 93612
(559) 802-3052
Denver
9540 Maroon Circle Ste. 110
Englewood, CO 80112
(720) 210-9488
San Luis Obispo
605 Santa Rosa St. Ste. A
San Luis Obispo, CA 93401
(805) 904-4394
C. Organization and Staffing

ORG CHART

STAFF QUALIFICATIONS & EXPERIENCE
The proposed Key Personnel for this contract will remain intact for the entirety of all projects unless unforeseen circumstances require change, in which case the City will be contacted. 4Creeks will have one project manager throughout the duration of this contract. For more information on qualifications, certifications and credentials, see below and the resumes on the following pages.

Karl Schoettler
Principal Planner
With over 35 years of experience, Mr. Schoettler is a principal planner at 4Creeks. He currently serves as the contract City Planner for several valley communities, including Dinuba, Farmersville, Avenal and Firebaugh. He also provides assistant planning services to Exeter, Sanger, Orange Cove and Huron. He has extensive experience processing development applications and preparing numerous planning documents, including general plans, design guidelines, environmental studies, community and specific plans and zoning ordinances, among others. Mr. Schoettler has experience with planning studies containing recommendations such as standards to promote walkable neighborhoods, design guidelines, mixed use development strategies and zoning ordinance updates.

Kelsey George, AICP
City Planner
Ms. George brings over 10 years of experience in city planning, community development, and environmental and sustainable development. With 7 years of municipal planning experience in the Central Valley, she has worked on a diverse portfolio of urban planning work including General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles she has developed extensive experience in interpreting zoning requirements and State and Federal laws and policies regarding land use, information analysis, project management, California Environment Quality Act, citizen engagement, community development, and local government background.

David Duda, AICP
Director of Planning/Principal
Mr. David Duda has over 19 years of experience in managing Planning Services within Central California. David excels at client satisfaction and project delivery by providing constant communication during every project, as well as, staying within scope of work and within budget. Mr. Duda has provided design and management for land development projects from the private and public side for industrial, commercial, agricultural, public facilities, and residential projects ranging from less than an acre to 640 acres in size. Mr. Duda’s experience and management includes expertise in City Planning, Land Use Planning, Entitlements Processing, Environmental Design and Compliance. Mr. Duda has built strong working relationships with agencies within the Central Valley to allow projects to run smoothly and with open communication.

Molly Baumeister, AICP
Senior Environmental Planner/Project Manager
With over 8 years of experience, Ms. Baumeister provides management and technical direction working within a variety of planning roles including environmental compliance, development, and municipality planning. Her land use planning, land entitlements, and environmental management skills produce complete and accurate planning documents required by jurisdictions. She has contributed to managing and completing multiple CEQA/NEPA documents for various uses (Industrial, Residential, Commercial, Public Works, Agricultural and Water).

Ellie Krantz
Associate Planner
Ellie Krantz has been working with 4Creeks for over 4 years. She assists on environmental planning documents, urban designs, land use mapping and entitlement processing. Her experience and passion for environmental/city and regional planning is a great asset to our team. Ellie will be assisting in the preparation of any Planning documents as requested by the team and City.

Nate Antepenko
Associate Environmental Planner
Mr. Antepenko provides support for all CEQA/NEPA compliance documents within the Planning Department. Most recently, Nate has been working with the team on various Public Works environmental documents requiring all levels of environmental compliance. He'll be assisting the Cities with the preparation of environmental documents as needed.

Anna Wagner
Assistant Environmental Planner
Annamarie Wagner is the most recent addition to the 4Creeks planning team. Anna provides a valuable skillset from her recent Environmental Management and Protection degree from Cal Poly, San Luis Obispo. Her expertise will help shape sustainable design alternatives and contribute insights from an environmental standpoint. Annamarie will play a role as part of the project team, collaborating with the teams and actively participating in the drafting of project Planning documents.

D. Description and Approach

PROJECT APPROACH
4Creeks, Inc. will act as the Planning Consultant and provide Contract City Planning Services and required project management in collaboration with the City of Chowchilla. Karl Shoettler, Principal Planner, and Kelsey George, AICP will be the Lead Contract Planners/Project Managers and direct point of contact for the City of Chowchilla designated staff.

Project Team: 4Creeks stands ready to provide contract services requested by the City, including but not limited to counter staffing, responding to public and staff questions on zoning and planning issues, meeting with public and staff to discuss projects and planning issues, processing all types of development permits, conducting environmental review, and attending Planning Commission and City Council meetings, as needed. All budget parameters will reflect the attached 4Creeks fee schedule.

Scheduling: Working within the City's budget parameters, the 4Creeks team can schedule weekly in-person hours at Chowchilla City Hall, or provide remote hours, or a combination of the two.

Provide Access and Clarity: The 4Creeks team will maintain an online project file utilizing Dropbox to store all project files and coordinate with each other; essentially working off the same “project” server. Passwords can be created for limited access to the files. The City of Chowchilla project manager will be invited to share the folder and have access to all project files at all times throughout the project duration. The final documents will be sent over to the City’s Administrator for their files.

Project Communication: Kelsey George, AICP along with other Senior/Associate Planning staff will provide direct communication with City staff on a regular basis, as agreed upon when scheduling. This will allow for all projects to be completed on-time and within budget as outlined in the approved agreements.

Quality Assurance and Control: The ultimate success of any project hinges on the foundation of its leadership and management methodologies and procedures. Quality assurance and control are paramount on every project we undertake.

Essential elements of our quality assurance and control procedures can be summarized as follows:
• Initial Review & Planning: Analyze CIty codes and establish key performance indicators and quality benchmarks. • Continuous Monitoring: Conduct ongoing assessments by QA/QC personnel. • Final Quality Check: Perform a comprehensive review to ensure deliverables meet client expectations before delivery. • Post-Delivery Evaluation: Gather client feedback and analyze project outcomes against the initial quality goals.

E. Cost Proposal

COST PROPOSAL
4Creeks prides itself on offering quality services at transparent rates that are fully disclosed. A complete list of hourly rates for all positions and key staff involved is provided on the following page. 4Creeks has established a thorough project management procedure uniquely catered to the City of Chowchilla. At the start of the contract, 4Creeks will coordinate a kick-off meeting with the City to identify key staff/roles and establish point of contacts. During this meeting, 4Creeks will also gain an understanding of the City’s billing and invoicing requirements to ensure compliance with the City’s standard protocol. 4Creeks will also establish a schedule for recurring meetings, should the City be interested in that.

The recurring meetings will serve as touch points between 4Creeks and the City to ensure both parties are aware of on any and all project updates.

Upon receiving any new project, 4Creeks will prepare a comprehensive Task Order prior to commencing work. The Task Order will outline the main point of contact/project manager for the project, any other applicable staff, the project understanding and key deliverables, a general timeline for completion, and a cost estimate. Most entitlement reviews can be done at a fixed cost identified in the Task Order, while meetings and other planning consultation functions may be billed hourly. This method allows the City of Chowchilla to fully understand the estimated timeline and costs before work begins, minimizing the need for change orders and unnecessarily long review periods.

Effective May 1, 2022 – Amended (8/01/2023)
4Creeks, Inc. Fee Schedule – Professional
Fees are based on the median hourly pay rate for employees in each classification, plus indirect costs, overhead, and profit. Multi-Year contracts are subject to any subsequent changes in these rates. Fee schedules for the various billing categories are:

Classification Charges Per
Hour
Classification Charges Per
Hour
Civil Engineering Services Architectural Services
Associate Engineer $125 Associate Architect** $130
Engineer $145 Architect $145
Senior Engineer $175 Senior Architect** $175
Principal Engineer $200
Planning Services Construction Inspection
(Non-Prevailing Wage)
Assistant Planner $90 Associate Construction Inspector $110 Associate Planner** $105 Construction Inspector $130
Planner $135 Senior Construction Inspector $150
Senior Planner $165
Principal Planner $185 Construction Management
Associate Construction Manager $125
Structural Engineering Services Construction Manager $145 Associate Structural Engineer $145 Senior Construction Manager $175 Structural Engineer $160
Senior Structural Engineer $180 Project Manager/Coordinator** Associate Project Manager/Coordinator $120
GIS Services Project Manager/Coordinator $140
Associate GIS Technician $90 Senior Project Manager/Coordinator $175 GIS Technician $100
Senior GIS Technician $120 Technical Services
Project Technician I $85
Utility Design Services Project Technician II $95
Associate Designer $105 Project Technician III $105
Designer $130 Project Technician IV $120
Senior Designer $160
Public Outreach Coordination
Land Surveying Services Associate Outreach Coordinator $105 Assistant Surveyor $110 Outreach Coordinator $125
Land Surveyor $135
Senior Surveyor $155 Water Consulting Services
Principal Land Surveyor $180 Associate Water Consultant $115 1-Man Survey Crew * $150 Water Consultant $135
2-Man Survey Crew * $220 Senior Water Consultant $165
3-Man Survey Crew* $275
Drone Pilot $155 Executive Staff
Associate Executive $120
Software Engineering Services Executive $145
Assistant Software Engineer $75 Senior Executive $165
Associate Software Engineer $90
Software Engineer $135 Expert Witness
Senior Software Engineer $165 Expert Witness $300
Direct Charges
At cost plus fifteen percent (15%):
• Transportation and per-diem expenses (auto mileage @ current IRS rate, off-road charges $50.00/day) • Printing and reproduction: $0.03 per b/w copy, $0.12 per color copy, $0.80 per sq. ft. large printing • Equipment rentals, subcontractors, laboratory analyses • Website Hosting Fees: $15/mo. | $150/annual
*Prevailing wage rates by separate schedule – Varies by County **Amended Rates
F. Resume, Relevant
Projects/Services with
References
Karl Schoettler, AICP
Principal Planner
__________________________
Information
Education
Core Program Courses Completed - City
& Regional Planning
CSU Fresno
Fresno, CA
B.A. - Geography, Emphasis in
Environmental Studies
CSU Fresno
Fresno, CA
Work 34+ Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Contract Planning
General Plans
Design Guidelines
Environmental Studies
Community & Specific Plans
Zoning Ordinances
Employment History
04/24-Present
4Creeks, Inc. - Visalia, CA
Principal Planner
01/91-04/24
Collins & Schoettler - Visalia, CA
Principal Planner
Contract City Planning Services – Dinuba, CA
City Planning Consultant/City Planner
Since 2019 Mr. Schoettler has served as the consulting city planner for the City of Dinuba. In this role, he functions as the city planner for the City, and holds weekly office hours at the City’s Public Works office. He serves as lead staff person and processes all development projects and permits including annexations, subdivision maps, zone changes, General Plan Amendments, Conditional Use Permits and Site Plan Reviews, among others. Since his time with Dinuba Mr. Schoettler has processed over 500 single family residential lots and five annexations totaling more than 140 acres, including over 75 acres for a new high school. Mr. Schoettler presents all staff reports for planning matters and projects to the City Council and Planning Commission. Currently Mr.

Schoettler is working on a comprehensive Zoning Ordinance update and also Commercial Design Guidelines for Dinuba.

Contract City Planning Services - Farmersville, CA
City Planning Consultant/City Planner
Mr. Schoettler has provided contract planning services to the City of Farmersville since 2000. In this capacity he serves as the City Planner and advisor to the City Council on all planning, zoning and development issues. Mr. Schoettler processes all development applications, including subdivisions, site plan reviews, conditional use permits, zone changes and annexations, among many others. He provides planning and zoning information to the general public and fields all planning-related inquiries from the public. In 2002 Mr. Schoettler prepared an update to the Farmersville General Plan and this unique document went on to win the first-place national planning award from the American Planning Association – the first and still only such award for any city in the San Joaquin Valley. Currently Mr. Schoettler is working on a Downtown Specific Plan for Farmersville’s central business district, and he is also preparing a comprehensive zoning ordinance update for the City.

Contract Planning Services - City of Firebaugh, CA
City Planning Consultant/Director
Mr. Schoettler has served as the city planner for the City of Firebaugh since 2004. In this position he processes all development applications for the City, including annexations, site plan reviews, conditional use permits, tentative subdivision maps, general plan amendments, zone changes, variances, parcel maps, lot line adjustments and log mergers. During this time, he has processed over 900 residential lots and annexations totaling more than 300 acres. He presents all project reports to the City Council and Planning Commission. Mr. Schoettler is the lead on communicating with developers and disseminates project information to all city staff and consultants, obtaining comments and conditions of approval from all. In terms of long-range planning, Mr.

Schoettler prepared the 2030 Firebaugh General Plan and also a new zoning ordinance.

Both were recognized with awards by the American Planning Association.

General Plan Update and North Academy Corridor Master Plan – City of Sanger Principal-in-Charge
Mr Schoettler was the principal in charge of preparation of a new General Plan update for the City of Sanger. The General Plan was adopted in 2020 and contains 7 elements (including the Environmental Justice Element) and is designed to help the City respond to significant growth expected to occur through the year 2035. Sanger is located just outside the City of Fresno but has more affordable housing and a highly-respected school district. Importantly, Mr. Schoettler performed growth projections and determined the City could accommodate expected growth without expanding the existing Sphere of Influence. The General Plan also contains numerous walkability programs, designed to make the community more pedestrian-oriented.

Kelsey George, AICP
Senior Planner
__________________________
Registrations & Certifications
AICP #34656
California Geographic Society, Member
APA Member
Information
Education
M.A. - Urban Geography, Emphasis in Social
& Economic Geography
CSU Long Beach
Long Beach, CA
B.A. - Human Geography & Planning
CSU Chico
Chico, CA
Work 8+ Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
City Planning
Project Management
Data Analysis/Interpreting
Environmental Laws
Stakeholder Engagement
Document Control
Cross-Functional Collaboration
Rural & Town Planning
Employment History
04/24-Present
4Creeks, Inc. - Clovis, CA
Lead Planner
05/22-04/24
Precision Civil Engineering - Fresno, CA
Senior Planner
02/21-05/22
City of Clovis - Clovis, CA
Assistant Planner
12/18-02/21
City of Fresno - Fresno, CA
Planner II
Contract City Planning Services - Atwater, CA
City Planning Consultant/On-Call Environmental
Kelsey provided in-person staff augmentation twice a week on an interim basis, acting as the on-site staff planner. She spearheaded inter-departmental coordination with City staff and applicants to identify project-specific issues and streamline processes.

Additionally, Kelsey developed internal procedures to implement the application review processes recently established by the City for ministerial site plan review as well as discretionary use permits. Her role also included reviewing projects for compliance with the Atwater General Plan, Atwater Municipal Code, Housing Element, California Environmental Quality Act (CEQA), and other relevant local and state laws and regulations.

Contract City Planning Services - Dunsmuir, CA
City Planning Consultant/On-Call Environmental
Kelsey served as the City's Contract City Planner for an interim period, providing professional planning services to both staff and community members, effectively addressing a variety of planning and environmental-related issues and inquiries. She prepared detailed staff reports and associated documents, delivering presentations at Planning Commission and City Council meetings as required in order to assist appointed and elected officials in making well-informed planning decisions.

Additionally, Kelsey coordinated with the City’s Housing Element consultant to compile and submit the City’s General Plan Annual Progress Report to the California Governor’s Office of Planning and Research to ensure compliance with regulatory standards while providing critical updates on the City’s ongoing planning initiatives.

Contract City Planning Services - Yreka, CA
City Planning Consultant/On-Call Environmental
In this role, Kelsey oversaw the preparation and submittal of a grant funding application on behalf of the City, with the purpose of advancing several 6th Cycle Housing Element goals and policies. She collaborated closely with various departments, notably Public Works, to prepare and submit a Routine Maintenance Agreement in strict compliance with regulations set forth by the California Department of Fish and Wildlife Services. Additionally, Kelsey managed entitlement applications on an as-needed basis, overseeing the entire process from analysis to the drafting of staff reports, issuance of public hearing notices, and conducting environmental assessments. She spearheaded the development of a comprehensive strategy and work program for the City's first Zoning Code Update and Programmatic Environmental Impact Report. This initiative included the formulation of a detailed public outreach program to ensure robust community involvement and feedback throughout the planning process.

City Planning Services - Clovis, CA
City Planning Consultant/On-Call Environmental
In her capacity as a staff planner, Kelsey managed the processing of all entitlement applications, ranging from General Plan Amendments and Rezones to Conditional Use Permits and Site Plan Reviews. Additionally, she provided support to the Police Department and Code Enforcement Unit by addressing Code violations associated with planning issues. This involved drafting and dispatching property owner letters and notifications, ensuring compliance with relevant regulations. Kelsey also played a pivotal role in overseeing the City’s pre-application process, offering guidance to developers and property owners to navigate the planning process effectively. Her proactive approach helped identify potential issues pertinent to their projects early on, facilitating smoother project progression and timely resolution of challenges.

David Duda, AICP
Director of Planning/Principal
__________________________
Registrations & Certifications
AICP # 29216
Post Baccalaureate Certification in
Geographic Information Systems - Penn
State University
APA Member
Information
Education
B.S. - City & Regional Planning,
Minor in Environmental Design
Cal Poly SLO, San Luis Obispo , CA
A.A. - Architecture Emphasis
San Diego Mesa CC, San Diego, CA
Master Certification. - GIS
Penn State University, PA
Work 18+ Years Experience
Phone +1 (805) 904-4394
Email [email protected]
Areas of Expertise
Project Management Land Entitlements
CEQA/NEPA Compliance
Bike Master Plans
Conceptual & Master Plan Site Design
City Planning & Design
Land Use Planning
General Plan/ Zoning Ordinance &
Implementation
Policy Planning
Employment History
10/13-Present
4Creeks, Inc. - Visalia /San Luis Obispo,
CA
Planning Director/Branch Manager
04/05-10/13
Quad Knopf, Inc. - Visalia, CA
Senior Associate Planner/Project Manager
Contract City Planning Services - Fresno, CA
City Planning Consultant/On-Call Environmental
Mr. Duda provides contract City Planning services to the City of Fresno (population 526,147). He provides CEQA support for various projects with the City of Fresno and developers through 3rd party agreements for past 6 years. He provides other planning evaluations such as environmental reviews and CEQA compliance, policy review, site plan reviews, staff reports, General Plan and Zoning Ordinance interpretations, and project management. Mr. Duda has been performing CEQA compliance for various projects within the City very efficiently hitting deadlines, and within project budgets.

Contract City Planning Services - Tulare, CA
City Planning Consultant/City Planner
Mr. Duda provided on-site contract City Planning services to the City of Tulare (population 64,546). He interpreted the City’s General Plan and Municipal Code as development projects were proposed. He also provided other planning evaluations such as CEQA/NEPA environmental documents and reviews, policy review, site plan reviews, staff reports, General Plan and Zoning Ordinance interpretations, and project management. Mr. Duda was responsible for processing Conditional Use Permits, CEQA compliance, Zone Changes, General Plan Amendments, and other City permitting required by the Planning Division. He provided ordinance updates for the City of Tulare to fit present day and future guidelines and requirements. Mr. Duda worked closely with the City staff to research, analyze, and provide direction on key planning and policy concerns.

Contract Planning Services - City of Sanger, CA
City Planning Consultant/Director
Mr. Duda provided on-site contract City Planning services to the City of Sanger. He interpreted the City’s General Plan and Municipal Code as development projects were proposed. He has also provided other planning evaluations such as environmental reviews, policy review, site plan reviews, staff reports, General Plan and Zoning Ordinance interpretations, and project management. Mr. Duda has been responsible for processing Conditional Use Permits, Zone Changes, Initial Studies/Mitigated Negative Declarations, General Plan Amendments, and other City permitting required by the Planning Division. He also provided ordinance updates for the City of Sanger to fit present day and future guidelines and requirements. Mr. Duda worked closely with the City staff to research, analyze, and provide direction on key planning and policy concerns.

Contract Planning Services - City of Selma, CA
City Planning Consultant/Director
Mr. Duda provided on-site contract City Planning services to the City of Selma. He interpreted the City’s General Plan and Municipal Code as development projects were proposed. Mr. Duda has been responsible for processing Conditional Use Permits, Zone Changes, Initial Studies/Mitigated Negative Declarations, General Plan Amendments, and other City permitting required by the Planning Division. Mr. Duda worked closely with the City staff to research, analyze, and provide direction on key planning and environmental policies.

Home Place Master Plan Community- City of Clovis, CA
Planning Director/Project Manager
Mr. Duda managed the master plan document, Tentative Map master plan, and land entitlements for the 306 acre community . The master planned community is located within the Loma Vista Specific Plan within the City of Clovis. The Home Place theme and character will include architectural themes from Traditional California Farmhouse, Spanish, Craftsman, Cottage, and Tuscan design and finish materials. The Master Plan included Land Use, Circulation, Landscape, Utility Design, and Plan Implementation components to allow a guide for development of the master planned community. Mr.

Duda worked closely with the client and City Planner to prepare a Master Plan Document for the proposed project.

Greg Collins, AICP
Principal Planner
__________________________
Information
Education
M.S. - City & Regional Planning
CSU Fresno, Fresno, CA
B.S. - Biology
UC Santa Barbara, Santa Barbara, CA
Work 35+ Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Planning Reports
Project Planner
Environmental Impact Reports
Specific Plans
General Plan Elements
Zoning Ordinances
Contract Planning Services
Employment History
04/24-Present
4Creeks, Inc. - Visalia, CA
Principal Planner
1982-04/24
Collins & Schoettler - Visalia, CA
Planner / Partner
Contract City Planning Services – Exeter, Ca
City Planning Consultant/City Planner
Since 1985 Mr. Collins has served as the consulting city planner for the City of Exeter. In this role, he functions as the city planner for the City. He serves as lead staff person and processes all development projects and permits including annexations, subdivision maps, zone changes, General Plan Amendments, Conditional Use Permits and Site Plan Reviews, among others. Since his time with Exeter Mr. Collins has prepared the city’s general plan and zoning ordinance as well as an award-winning specific plan – Southwest Exeter Specific Plan. Mr. Collins presents all staff reports for planning matters and projects to the City Council and Planning Commission.

Contract City Planning Services - Woodlake, CA
City Planning Consultant/City Planner
Mr. Collins provided contract planning services to the City of Woodlake from 1984 to 2018. In this capacity he served as the City Planner and advisor to the City Council on all planning, zoning, and development issues. Mr. Collins processed all development applications, including subdivisions, site plan reviews, conditional use permits, zone changes and annexations, among many others. He prepared Woodlake’s General Plan, Zoning Ordinance, and downtown design guidelines. Mr. Collins played an active role in attracting five tax-credit apartment complexes.

Contract City Planning Services - Kerman, CA
City Planning Consultant/City Planner
Mr. Collins served as the city planner for the City of Kerman from 1986 to 2010. In this position he processed all development applications for the City, including annexations, site plan reviews, conditional use permits, tentative subdivision maps, general plan amendments, zone changes, variances, parcel maps, lot line adjustments and log mergers. During this time, he has processed over 500 residential lots and annexations totaling more than 100 acres. He presented all project reports to the City Council and Planning Commission. Mr. Collins served as the lead on communicating with developers and disseminated project information to all city staff and consultants, obtaining comments and conditions of approval from all.

Various Contract Cities
City Planning Consultant/City Planner
Mr. Collins has served as contract planner for numerous other cities including Arvin, Coalinga, Orange Cove, and Huron.

Molly Baumeister, AICP
Senior Associate Environmental Planner
__________________________
Registrations & Certifications
AICP #29216
Information
Education
B.S. - Planning Environmental Management
& Protection, Emphasis in Sustainable
Urban Development
Cal Poly SLO, San Luis Obispo, CA
Work 8 Years Experience
Phone +1 805) 904-4394
Email [email protected]
Areas of Expertise
Environmental Management
CEQA/NEPA Compliance
Air Quality/Greenhouse Gas Studies
Multimodal Transportation Planning
ArcGIS
Adobe InDesign
Employment History
10/16-Present
4Creeks, Inc. - Visalia, CA
Planner/Project Manager
07/15-10/16
KMI - Paso Robles, CA
Consulting Intern
10/15-03/16
California Polytechnic State University -
San Luis Obispo, CA
Laboratory Technician
Kamm Ave & Alta Ave Roundabout - Dinuba, CA
Environmental Planner/Project Manager
Mrs. Baumeister lead the environmental compliance efforts for a CMAQ funded roundabout project in the City of Dinuba. Mrs. Baumeister directed the preparation of the Initial Study/Mitigated Negative Declaration (IS/MND) and the Preliminary Environmental Study (PES). Her leadership was instrumental in guiding these documents in line with CEQA and NEPA standards, ensuring the project's alignment with the Congestion Mitigation and Air Quality Improvement (CMAQ) program.

Riggin Avenue Widening (Kelsey to Shirk)- Visalia, CA
Environmental Planner/Project Manager
Mrs. Baumeister played a pivotal role in leading 4Creeks' environmental compliance efforts for the Riggin Avenue Widening Project in Visalia, CA. She coordinated with subconsultants to produce critical technical reports, including Cultural and Biological Resources Assessments and VMT Analysis. Mrs. Baumeister was instrumental in preparing the CEQA Initial Study, which culminated in a Mitigated Negative Declaration, and developed an Environmental Narrative for NEPA compliance for the EDA grant. Her expertise also extended to navigating the Air District Permitting process and devising strategic mitigation measures to minimize the project's implementation effects.

Caltrans Environmental Narrative - City of Visalia, CA
Senior Associate Planner
The project included the completion of an Environmental Narrative for a road widening project in Visalia to meet EDA grant program requirements. The project involved widening of a one-mile segment of Riggin Avenue to accommodate additional vehicular and bicycle travel lanes. The project encouraged development in the City's industrial park.

Environmental Impact Report (EIR)- Kings County, CA
Senior Environmental Planner/Project Manager
Mrs. Baumeister was responsible for overseeing and preparing an Environmental Impact Report (EIR) aimed at addressing the potential environmental consequences related to the development of a residential project in the Armona Community.

Following a comprehensive Initial Study, it was determined that the project would result in Vehicle Miles Traveled (VMT) surpassing the established thresholds set by the County. The report thoroughly examined travel patterns of community residents, including direction and distance, to better understand the transportation dynamics. To minimize the project's environmental impact, various alternatives and mitigations were suggested. These measures primarily focused on enhancing accessibility to the surrounding land through alternative transportation methods. The goal was to reduce the reliance on conventional vehicles and promote eco-friendly travel options.

Mander Villa Initial Study/Mitigated Negative Declaration - Fresno, CA Senior Environmental Planner/Project Manager
Ms. Baumeister spearheaded the preparation of an Initial Study/Mitigated Negative Declaration for a 32-unit apartment complex situated within the City of Fresno.

Throughout the project, Ms. Baumeister managed and coordinated the efforts of subconsultants responsible for conducting technical studies, including a Biological Resources Assessment and VMT Assessment. Ms. Baumeister guided the environmental analysis and provided quality control support for the Final IS/MND.

Lower Tule River Irrigation District Distribution System Project - Tulare County, CA Associate Planner
This project involved the preparation of the required initial study/Mitigated Negative Declaration for the proposed new pipeline and replacement of an existing pipeline within the LTRID. The project extended approximately 12.6 miles from east to west and consisted of 3 different laterals to connect all junctions to each other. 4Creeks managed the sub-consultants, public outreach/noticing, document preparation, and approvals with the lead agency and state clearinghouse.

Ellie Krantz
Associate Planner
__________________________
Information
Education
B.S. - City & Regional Planning
Minor in Sustainable Environments &
Architecture
Cal Poly SLO, San Luis Obispo, CA
Work 4 Years Experience
Phone +1 (805) 904-4394
Email [email protected]
Areas of Expertise
CEQA Compliance
NEPA Compliance
Air Quality/Greenhouse Gas Analysis
ArcGIS
Adobe Creative Suite
Mobility Planning
Employment History
08/22-Present
4Creeks, Inc. - Visalia/San Luis Obispo, CA
Associate Planner
04/21-07/22
4Creeks, Inc. - Visalia/San Luis Obispo, CA
Planning Assistant
Water Supply Assessment – City of Visalia, CA
Associate Planner
Ms. Krantz prepared a Water Supply Assessment for a specific plan within Visalia, CA.

The assessment evaluated if the total Project water supply determined to be available during normal, single dry and multiple dry years would meet the Project water demand associated with the Project, in addition to existing and planned future uses in the City of Visalia.

Indirect Source Review, Air Impact Assessment – City of Visalia, CA Associate Planner
This project included the completion of an Air Impact Assessment for a 60-acre residential community within the City of Visalia. Ms. Krantz evaluated the project’s potential impact on air quality through the creation of maps using ArcGIS. Possible mitigation measures to reduce the projects impacts were evaluated. In Compliance with Indirect Source Review Rule 9510, this assessment was submitted to the San Joaquin Valley Air Pollution Control District.

Initial Study/Mitigated Negative Declaration – Kings County, CA Associate Planner
Ms. Krantz assisted in the completion of an Initial Study and Mitigated Negative Declaration for a veterinary clinic in Kings County. The document discussed the findings of technical reports, including CalEEMod modeling results, VMT assessment, Noise Study, and a biological assessment. Ms. Krantz evaluated the project’s potential environmental impacts and developed mitigation measures to reduce impacts to less than significant levels.

Initial Study/Mitigated Negative Declaration - Fresno, CA Associate Planner
This project included the completion of the Initial Study and Mitigated Negative Declaration for apartments in the City of Fresno, CA. This document evaluated the project’s potential environmental impacts and developed mitigation measures to reduce impacts to less than significant levels in consistency with the City’s ordinances and policies. The project also involved onsite and offsite infrastructure improvements including new and relocated utilities, internal drive aisles, build-out, and improvements to surrounding streets. The document discussed the findings of technical reports, including CalEEMod modeling results, a VMT assessment, noise study, and a biological assessment. Additionally, Ms. Krantz coordinated with the Southern San Joaquin Valley Information Center to complete a cultural resources records search for the project area.

Indirect Source Review, Air Impact Assessment – City of Dinuba, CA Associate Planner
Ms. Krantz completed an Air Impact Assessment for a 74-unit residential community within the City of Dinuba. The assessment evaluated the project’s potential air quality impacts and possible mitigation measures to reduce the project’s impacts. ArcGIS was used to create maps evaluating the density, walkability, and transit accessibility of the project area. In Compliance with Indirect Source Review Rule 9510, this assessment was submitted to the San Joaquin Valley Air Pollution Control District.

Nate Antepenko
Associate Planner
__________________________
Information
Education
B.S. - City & Regional Planning
Minor in Real Property Development
Cal Poly SLO, San Luis Obispo, CA
Phone +1 (805) 904-4394
Email [email protected]
Areas of Expertise
Environmental Management
CEQA/NEPA Compliance
Project Research/analysis
Air Quality/Greenhouse Gas Studies
ArcGIS
Adobe InDesign
Employment History
06/22-Present
4Creeks, Inc. - Visalia/San Luis Obispo, CA
Associate Planner
11/21-06/22
4Creeks, Inc. - Visalia/San Luis Obispo, CA
Assistant Planner
Kamm & Alta Avenue Safety Study - Dinuba, CA
Associate Planner
Assisted in the preparation of a planning study to address bicycle and pedestrian safety at the intersection at Kamm Avenue and Alta Avenue in the City of Dinuba. The intersection is located adjacent to a planned future high school so the study analyzed anticipated student travel modes/patterns and provided conceptual design plans to calm traffic and improve connectivity for students. The final proposed design included a collection of improvements, including bike lanes, expanded landscaping, inovative striping, pedestrian refuge islands, curb extensions and a HAWK crossing.

Environmental Impact Report - Kings County, CA
Associate Planner
Drafted an EIR to address the environmental effects associated with implementation of a residential project in the Armona Community. After completing an Initial Study, it was found that the project would generate VMT exceeding the County’s thresholds. In the report, travel trends, such as direction and distance, for residents in the community were analyzed. Alternatives and mitigations to the project were proposed to potentially reduce the environmental impact. Mitigations were based on making surrounding land used more accessible from alternative transportation methods.

Tentative Subdivision Map, Annexation, Pre-Zone, Initial Study/Mitigated Negative Declaration - Visalia, CA
Associate Planner
Assisted in the design, annexation, and CEQA documents of a 136-unit single- family residential subdivision in the City of Visalia. The project site was previously in an unincorporated area of Tulare County. The project required an Initial Study and Mitigated Negative Declaration for the project, which required analysis of the project’s potential environmental impacts and evaluation of the project’s consistency with the City’s ordinances and policies.

Planned Development Initial Study/Mitigated Negative Declaration - Visalia, CA Associate Planner
Assisted in developing CEQA documents for a planned development in Visalia. This development contains low, medium, and high-density residential uses, along with commercial and park space. The study provided analysis and impacts of the community on the environment and mitigation measures to implement for reduction of impacts.

Tentative Subdivision Map, Initial Study/Mitigated Negative Declaration - Fresno, CA
Associate Planner
This project included the completion of the Initial Study and Mitigated Negative Declaration for an 86-unit single-family residential subdivision in the City of Fresno. The site was assessed for potential environmental impacts and mitigation measures were developed to reduce those impacts to less than significant levels.

Indirect Source Review, Air Impact Assessment - City of Dinuba, CA Associate Planner
This project involved the preparation of the required Indirect Source Review for the San Joaquin Valley Air Pollution Control District to analyze potential air quality impacts resulting from the construction and operation of a new high school in Dinuba.

Water Supply Technical Memorandum - Farmersville, CA
Associate Planner
This Technical Memo was prepared to address water supply availability for the new Eagle Meadows Subdivision, located in the City of Farmersville. It evaluated if sufficient water supply is available to meet the demands of the new subdivision, and if the project would substantially decrease groundwater supplies or interfere substantially with groundwater recharge. Both dry and wet years were analyzed to conclude that the City has sufficient capacity to supply the subdivision.

AnnaMarie Wagner
Assistant Planner
__________________________
Information
Education
B.S. - Environmental Management &
Protection, Minor in Biology & Land
Rehabilitation & Restoration Ecology
Cal Poly SLO, San Luis Obispo, CA
Work 2+ Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Environmental Law & Policy
Environmental Impact Analysis
CEQA & NEPA Compliance
Biological Resource Evaluation
Air Impact Assessments
ArcGIS (ArcMap)
Adobe Illustrator
Employment History
08/23-Present
4Creeks, Inc. - Visalia/San Luis Obispo, CA
Assistant Planner
11/22-06/23
4Creeks, Inc. - Visalia/San Luis Obispo, CA
Intern
Indirect Source Review, Air Impact Assessment – Tulare County, CA Planning Intern
Prepared an Indirect Source Review document for the San Joaquin Valley Air Pollution Control District to assess air quality impacts from the construction and operation of a mobile home community in Goshen. Developed multiple maps to demonstrate project compliance with air quality standards.

Composting Facility Initial Study/Mitigated Negative Declaration – Kings County, CA Planning Intern
Drafted an initial study/mitigated negative declaration for a proposed composting facility in an unincorporated portion of Kings County. The project was assessed for potential environmental impacts and developed mitigation measures to avoid impacts notable to air quality, biological resources, water quality and soils/geology.

Indirect Source Review, Air Impact Assessment – Visalia, CA Planning Intern
Analyzed all potential air impacts that would result from the construction and operation of 144 units of multi-family residential homes and an associated recreation area in the city of Visalia. Multiple maps were also prepared to indicate applicable mitigation measures.

Residential Subdivision Updated Site Plan – Visalia, CA Planning Intern
Utilized Adobe software (InDesign & Illustrator), an AutoCAD site plan and aerial imagery to create a tentative subdivision map for a proposed development in Visalia, CA.

Roundabout Initial Study/Mitigated Negative Declaration – Dinuba, CA Planning Intern
Analyzed the potential environmental impacts of the construction of a roundabout in northwest Tulare County in order to improve the safety, congestion, and air quality in the area. Assisted in the development of all applicable maps, air quality/GHG impact assessments, and supporting document collection.

Matt Ainley, PE,
LEED AP BD + C
Principal-in-Charge
__________________________
Registrations & Certifications
Professional Engineer
LEED AP BD + C
California - No. 66233
Information
Education
Bachelor of Science - Engineering/Physics
Westmont College
Santa Barbara, CA
Work 21 Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Construction Management
Public Works Projects
Civil Engineering Design
Private Development Projects
New Street Construction
Street Rehabilitation
Underground Wet Utilities
Traffic Signals
Utility Coordination
Permitting
Urban Planning
Employment History
05/08-Present
4Creeks, Inc. - Visalia, CA
Principal-in-Charge
02/01-05/08
Quad Knopf Inc. - Visalia, CA
Civil Engineer/Department Manager
Akers Street & Riggin Avenue Improvements - Visalia, CA Project Manager
Mr. Ainley provided overall project management and project engineering for the project. The construction of the newest Middle School within the Visalia Unified School District created several changes in the traffic impact which required the City of Visalia to provide major off-site street improvements. The major street improvement project included roadway removal, full street design, traffic signal, right of way acquisition, utility coordination, sanitary sewer, storm drain, signing, pavement delineation, and project bidding and construction assistance. The project cost approximately $2.87 MM for construction, not including right of way, design, or construction management.

Shannon Parkway Improvements, Roundabout, & Giddings Street Overlay - Visalia, CA
Project Manager
Mr. Ainley provided overall project management and project engineering for the project. 4Creeks worked with the City to design a new roundabout at the Giddings Street and Shannon Parkway intersection, design approximately 1,800’ of new collector road on Shannon Parkway, and design an overlay on a portion of Giddings Street. The design was triggered by the construction of a new elementary school located on Giddings Street north of Shannon Parkway.

Tulare Avenue Improvements - Visalia, CA
Project Manager
Mr. Ainley provided overall project management and project engineering, with TJKM, Inc. as a subconsultant. The project entailed the design of Tulare Avenue in the City of Visalia from Lovers Lane to Visalia Parkway. The project included the construction of approximately one mile of new roadway for both Tulare Avenue and Visalia Parkway.

The cornerstone of the project is a new traffic signal at the intersection of Lovers Lane, a high-speed arterial street, and Tulare Avenue, a new collector street. The design included removing median controls and reconstructing the existing curb returns. New storm drain and sanitary sewer pipelines were also designed between Lovers Lane and McAuliff Street.

Caldwell Avenue Widening (Santa Fe Street to Lovers Lane) - Visalia, CA Principal-In-Charge
This project is currently in design. Caldwell Avenue is a major arterial roadway in the City and a heavily-traveled, regional corridor for motorists and bicyclists. The finished project includes widening 1.5 miles of Caldwell Avenue between Santa Fe Street and Lovers Lane. Improvements include completely modified or rebuilt intersections, traffic signals, median improvements, sidewalk, curb, and gutter. The project also includes sewer mains, storm mains, and a streetlight system. There were significant Southern California Edison Co. transmission and distribution pole relocations coordinated with the project.

Santa Fe Street Signal Installation Project - Visalia, CA Project Manager
4Creeks was on a team with TJKM to provide assistance on this project. The overall objective of this project was to install four new traffic signals in downtown Visalia and install a signal interconnect system to connect all four. The team prepared plans, specifications, and construction cost estimates for the design of new traffic signals and ADA access ramps at four Santa Fe Street intersections at Murray Avenue, Center Avenue, Main Street, and Acequia Avenue.

Randy Wasnick, PLS
Principal Land Surveyor
__________________________
Registrations & Certifications
Licensed Land Surveyor
California - No. 8163
Information
Education
Bachelor of Science - Geomatics
CSU Fresno
Fresno, CA
Work 17 Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Public Works Projects
Boundary Surveys
Topographic Surveys
Subdivision Mapping
Parcel Maps
Lot Line Adjustments
Records of Survey
ALTA Surveys
Employment History
06/08-Present
4Creeks, Inc. - Visalia, CA
Principal Land Surveyor/Founding Partner
05/03-05/08
Quad Knopf Inc. - Visalia, CA
Land Surveyor/Department Manager
Dinuba Transit Center - Dinuba, CA
Project Surveyor
As the project surveyor, Mr. Wasnick was responsible for construction staking services.

The project was grant funded and involved re-using an abandoned autoshop, an underutilized parking lot, and a vacant dirt lot. The completed project consisted of a new Transit operations center, new ADA public bathrooms, a conference center, future commercial space, bus parking/loading, an outdoor waiting plaza, a new parking lot, and street improvements for beautification & enhanced traffic flow.

City of Dinuba Street Resurfacing and Pavement Overlay Projects - Dinuba, CA Project Surveyor
Mr. Wasnick was responsible for the topographic field survey and construction staking for the project. The purpose of the project was to perform a total reconstruction as well as pavement overlays for various streets throughout the City. The staking involved the cooperation with contractors as well as assisting in modifying design features to match into existing conditions. CMAQ funds were used in this project, so prevailing wages and certified payroll record keeping were utilized.

Downtown Plaza Streetscape (Heritage Square) - Dinuba, CA Project Surveyor
Mr. Wasnick provided the survey work to complete this project, which included the redesign and beautification along K Street in downtown Dinuba. It was funded with a TE grant which was administered by Caltrans. Mr. Wasnick was responsible for the Topographic survey, Right Away survey, and Construction Staking.

Downtown Enhancement Project - Woodlake, CA
Project Surveyor
Mr. Wasnick was responsible for the construction staking services. The purpose of the project was to enhance the City of Woodlake’s downtown area. This was accomplished by the construction of curb, gutter, sidewalks, curb ramps,and bulb-outs, and installation of landscaping, irrigation, lighted bollards, street lights, benches, and trash receptacles.

Caldwell Avenue Widening & Improvements (Santa Fe to Lovers Lane) - Visalia, CA Engineering Designer
This project is currently in design. The finished project will include 1.5 miles of Caldwell Avenue, with median improvements, including sidewalk and curb & gutter. With intersections that are modified or that are completely re-built. Caldwell Avenue is major arterial roadways in the City. The project also included sewer mains, storm mains, and a street light system. There were significant Southern California Edison Co. transmission and distribution pole relocations coordinated with the project.

Ridgeview Middle School - Visalia, CA
Project Surveyor
4Creeks teamed with an architecture firm to design the new middle school and off-site improvements located in Visalia. Mr. Wasnick provided the topographic survey for the project.

Lisa Wallis-Dutra,

PE, TE, PTOE, RSP
Senior Traffic Engineer
_________________________
Registrations & Certifications
Professional Engineer
California - No. 71262
Professional Traffic Engineer
California - No. TR 1888
Professional Traffic Operations
Engineer, Road Safety Professional
Information
Education
Bachelor of Science - Electrical
Engineering
University of the Pacific
Stockton, CA
Work 33+ Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Traffic Engineering Design
Traffic Operations Analysis
Traffic Signals
Roundabouts, Complete Streets
Bicycle & Pedestrian Facilities
Active Transportation Plans
Safe Routes to School
Roadway Lighting
Ramp Metering, Pavement Delineation
Signing, Road Safety
Traffic Control for Staged Construction
Employment History
12/21-Present
4Creeks, Inc. - Visalia, CA
Senior Traffic Engineer
03/10-12/21
Quad Knopf, Inc. - Visalia, CA
Director of Quality/Project Manager/
Senior Traffic Engineer
City Engineering Services - Cities of Exeter and Farmersville, CA Contract City Engineer
Ms. Wallis-Dutra previously served as Contract City Engineer providing project management and design of several municipal projects for the Cities of Exeter and Farmersville. Her responsibilities included plan check services, construction administration, assessment district engineering, and grant administration, as well as maintaining relationships with City staff, City Council, Tulare County Association of Governments, Caltrans, and residents. Ms. Wallis-Dutra also represented one or both cities on various TCAG committees, including the Active Transportation Advisory Committee, Technical Advisory Committee, Regional Transportation Plan Roundtable, Rural Communities Committee, and Regional Housing Needs Assessment Committee.

Akers Street & Ferguson Avenue Traffic Signal and Street Improvements - Visalia, CA Project Manager / Traffic Engineer
Ms. Wallis-Dutra was responsible for the completion of construction documents for this traffic signal installation and street improvements at the Akers Street/Ferguson Avenue intersections. As all corners were not developed, the traffic signal was designed to also accommodate the ultimate intersection configuration when completed in the future.

Street improvements included roadway widening, ADA-compliant curb returns and ramps, signing, and pavement delineation. Because there were significant utility conflicts and limited right of way, curb return areas were potholed and underground utilities surveyed so ramps and signal equipment could be installed without conflicts.

Hurley Avenue & Shirk Street Traffic Signal and Street Improvements - Visalia, CA Project Manager / Traffic Engineer
This project included the completion of plans, specifications, and cost estimates for the construction of a traffic signal and street improvements at the intersection of Hurley Avenue and Shirk Street. The project included a video detection system for the traffic signal, as well as ADA-compliant curb returns and ramps, signing, and pavement delineation. There were significant underground and overhead utility conflicts for traffic signal equipment installation that had to be avoided. In addition, the project was designed to accommodate both an interim and ultimate roadway and traffic signal configuration to limit modifications when the roadway is widened in the future.

Cameron Creek Trail Feasibility Study - Visalia, CA
Project Manager / Traffic Engineer
Ms. Wallis-Dutra was responsible for this study that evaluated the feasibility of constructing a Class I trail along one side of Cameron Creek between the existing Class I trail located along Santa Fe Street south of Caldwell Avenue and the end of the existing paved trail in Mooney Grove Park located at the northeast corner of the park on the south side of Avenue 272. The study included a review of land and environmental issues, trail design and route alternatives, and estimated improvement costs. A preliminary environmental review of the proposed route was also completed to identify potential impacts per CEQA guidelines.

Modoc Ditch Trail - Visalia, CA
Project Manager / Traffic Engineer
The project was the completion of plans, specifications, and construction cost estimates for the extension of Modoc Ditch Trail bicycle facilities from Giddings Street to Demaree Street. These facilities include both a Class I path along the southside of Modoc Ditch between Mooney Boulevard and Demaree Street and Class II bicycle lanes along city streets from the end of the existing trail at Giddings Street to the Class I path at Mooney Boulevard. The project also included additional pavement, ADA-compliant curb returns and ramps, drainage swales, signing, and pavement delineation, as well as trail amenities such as benches, trash receptacles, and dog-mitt dispensers.

Valley Boulevard Class IV Bikeway Facilities Project, Phase II – Tehachapi, CA Project Manager / Traffic Engineer
This project was the preparation of construction bid documents for a Class IV separated bikeway (cycle track) on the south side of Valley Boulevard. The bikeway included the design of new curb returns, ramps and bikeway crossings to meet ADA compliance. The project also included roadway narrowing/widening, drainage, landscaping, street lighting, utility coordination/relocation, signing, and pavement delineation.

Jason Watts, PE
Project Engineer
_________________________
Registrations & Certifications
Professional Engineer
California - No. C85594
Information
Education
B.S. - Civil Engineering
CSU Fresno
Fresno, CA
Work 10 Years Experience
Phone +1 (559) 802-3052
Email [email protected]
Areas of Expertise
Project Management
Commercial Site Design
Subdivision Design
Street & Transportation Design
Utility Coordination
Street Saver
AutoCAD Civil 3D
Pavement Analysis
Employment History
09/21-Present
4Creeks, Inc. - Visalia, CA
Design Engineer/QA/QC
06/22-Present
08/18-09/21
City of Dinuba - Dinuba, CA
City Engineer
04/12-09/21
Yamabe & Horn Engineering, Inc. -
Fresno, CA
Civil Engineer/Project Manager
09/17-09/18
City of Kerman - Kerman, CA
Assistant City Engineer
City of Dinuba City Engineer - Dinuba, CA
Contract City Engineer
Mr. Watts has served as contract City Engineer for the City of Dinuba for over 4 years.

His responsibilities include project management and design of several municipal projects for the City. He is responsible for coordinating with the City Manager and Public Works Director on infrastructure issues involving streets, water, sewer, and storm drain.

He works closely with both in preparing the City's Capital Improvement Program. His responsibilities also include plan check services, construction administration, assessment district engineering, and grant writing and administration, as well as maintaining relationships with City staff, City Council, Tulare County Association of Governments, Caltrans, and residents.

North Dinuba Infrastructure Improvements - Dinuba, CA
City Engineer / Project Manager & Engineer / Utility Coordinator / Construction Manager This CDBG-funded improvements project consisted of the construction of a "pocket park" and a full roadway rehabilitation located adjacent to a small subdivision annexed into city limits that previously had no sewer facilities, storm drain infrastructure, curb, gutter, sidewalk, or street lighting. The project also installed storm drain chambers underneath the "pocket park", as well as master-planned storm drain facilities along Alta Avenue (Road 80). Jason's responsibilities included funding administration, design, PS&E preparation, right of way coordination and acquisition process, construction management, and inspection oversight.

Kern Street Storm Drain Improvements Project - Dinuba, CA City Engineer / Project Manager & Engineer / Utility Coordinator / Construction Manager Mr. Watts served as the City Engineer, Project Manager, Project Engineer, Railroad Coordinator (with SJVRR & UPRR), Utility Coordinator, and Construction Manager for a CDBG-funded downtown improvements project. The project installed master-planned storm drain facilities in a downtown that experienced flooding for decades. Concrete curb and gutter were constructed where they did not previously exist and a stampedconcrete intersection was reconstructed. Jason's responsibilities included funding administration, design, PS&E preparation, right of way coordination, construction management, and inspection oversight.

Police Parking Lot Expansion Project - Dinuba, CA
City Engineer / Project Manager & Engineer / Utility Coordinator / Construction Manager Mr. Watts served as a City Engineer, Project Manager, Project Engineer, Utility Coordinator, and Construction Manager for a parking lot expansion project at the Dinuba Police Department. The project scope consisted of concrete improvements, smart lighting, security fencing, an automatic gate for emergency vehicles, landscape and irrigation, and pavement rehabilitation of the existing parking lot. Jason's responsibilities included working closely with the Police Department, design, PS&E preparation, construction management, and inspection oversight.

Alta Avenue & Nebraska Avenue Roundabout Project - Dinuba, CA City Engineer / Project Manager & Engineer / Utility Coordinator Mr. Watts served as the City Engineer, Project Manager, Project Engineer, and Utility Coordinator for the federally-funded CMAQ roundabout project. Jason's responsibilities consisted of funding administration, preparation/coordination of environmental documents, right of way oversight/coordination, design, and PS&E preparation. The project scope consisted of master-planned storm drain facilities, sewer and water infrastructure, concrete infrastructure, landscape and irrigation, and street lighting.

College Avenue Railroad Crossing Improvements Project - Dinuba, CA City Engineer / Project Manager & Engineer / Utility Coordinator / Construction Manager Mr. Watts served as the City Engineer, Project Manager, Project Engineer, Utility Coordinator, and Construction Manager for a Section 130 state-funded railroad crossing improvements project. His responsibilities included railroad coordination, funding administration, design, and PS&E preparation. The project scope consisted of a concrete railroad crossing, curb, gutter, ADA-compliant ramps, street lighting, railroad crossing arms, high-visibility crosswalks, and landscape and irrigation.

Residential (SFR)
Residential (MF)
Entitlement
Processing Time
5 Months
Required Entitlements
General Plan Amendment
Zone Change
Specific Plan Amendment
Tentative Subdivision Map
Environmental Document
Processed
Initial Study/Mitigated
Negative Declaration
Contact
Rob Hunt
Position
City of Tulare
Community Development
Director
Address
2022 Lacovetti Court
Tulare, CA
Phone
(559) 685-4312
Vista Terraza Residential Subdivision
4-Creeks Role (City Planner): Provide full entitlement review and processing of a 47 small lot single family residential community located within a Specific Plan Area in Tulare, Ca. Worked closely with internal departments, commenting external agencies, and applicant to ensure consistency with the City ordinances. 4-Creeks provided on-going communications with all parties involved in the project to stay on schedule for Planning Commission and City Council public hearings. The project received final approval from City Council within 5 months of all applications deemed complete with the City.

Other Residential Projects Processed by 4-Creeks (years 2015-2019):
• Quail Creek Residential – 89 lot single family residential project (5,000 sf lots) required Tentative Subdivision Map, Conditional Use Permit, and Initial Study/Mitigated Negative Declaration.
• Hillman Apartments – 168 unit multi-family project required Design Review and Initial Study/Mitigated Negative Declaration.
• Oak Wood Apartments – 32 unit multi-family project required Design Review and Initial Study/Mitigated Negative Declaration.
• Housing Authority Tulare County (HATC) – Multi-family affordable housing project.

General plan amendment, zone change, mitigation negative declaration. • Oak Tree Estates – Mixed residential use project with 68 units. Tentative subdivision map, conditional use permits, design review, mitigated negative declaration. • Oxbow Investments - Tentative Subdivision Map – TSM entitlement project including initial study.
• Geographic Information Systems (GIS ) Website Updates - Various GIS mapping updates for the City of Tulare.

Commercial
Industrial
Entitlement
Processing Time
5 Months
Required Entitlements
Design Review
Lot Line Adjustment
Environmental
Documents Processed
Categorical Exemption
with supporting
documentation (15332:

Infill Development)
Contact
Rob Hunt
Position
City of Tulare
Community Development
Director
Address
1398 E Prosperity Ave,
Tulare, CA
Phone
(559) 685-4312
Educational Employees Credit Union (EECU)
4-Creeks Role (City Planner): Provide full entitlement review and processing of a 4,552 sq. ft. bank building, ATM kiosk, and parking lot within a Master Planned Commercial Center in Tulare, Ca.

Worked closely with internal departments, commenting external agencies, and applicant to ensure consistency with the City ordinances. 4-Creeks provided on-going communications with all parties involved in the project to stay on schedule for Planning Commission public hearings.

The project received final approval from Planning Commission within 5 months of all applications deemed complete with the City of Tulare.

Other Commercial and Industrial Projects Processed by 4-Creeks (years 2014-2018):
• Serrano’s Retail Shops – 16,000 sq. ft. of retail commercial shops and 10,600 sq. ft. warehouse required Design Review, Conditional Use Permit, and Initial Study/Mitigated Negative Declaration.
• Indian River Truck Wash Facility – 15,000 sq. ft. building consisting of food-grade truck wash bays and maintenance shop required Design Review and Initial Study/Mitigated Negative Declaration.
• Blaze Pizza – Building expansion and ABC license for commercial pizza business required a Conditional Use Permit and was determined exempt from CEQA. • ATT Cellular (Monopine) Tower – 75’ Cellular tower and associated equipment project required a Conditional Use Permit and determined to be exempt from CEQA. • Downtown Suarez Building – 2,880 sq. ft. commercial infill project required a Design Review and was exempt from CEQA.
• W. Bros Dairy Sales – 4,850 sq. ft. light industrial building and sales yard for dairy supplies required a Design Review and Initial Study/Negative Declaration. • Kraft-Heinz Foods Solar Farm – 13.9 MW single axis photovoltaic (PV) system on 65 acres.

Conditional use permits and mitigated negative declaration.

Photo courtesy of wchomes.com.

Project Dates
2018-2021
4Creeks Role
Planning Consultants
Contact
Teresa Gallavan
Position
City Manager
City of Selma
Address
1710 Tucker Street
Selma, CA 93662
City of Selma - Contract Planning
4Creeks has worked with the City of Selma on a wide range of planning services. Our main priorities are to process residential, commercial and industrial projects through Project Review Committee, Site Plan Review and other various land entitlements required by applicants. 4Creeks provided project review, CEQA documentation support, staff reports, and Planning Commission/City Council presentations for all projects.

Other Services Assisting With:
• Housing Element Compliance
• Zoning Ordinance Updates
• Long range planning requests
Photo courtesy of wchomes.com.

Residential
Entitlement
Processing Time
5 Months
Required Entitlements
Tentative Subdivision Map
Environmental Documents
Processed
Initial Study/MND
Contact
Eric Gibbons
Position
Director of Forward Planning
at Wathen Castanos Homes
Phone
(559) 432-8181 ext. 162
4Creeks Project Manager
Mr. David Duda, AICP
[email protected]
Initial Study/Mitigated Negative Declaration
(IS/MND) Westerra Subdivision Tracts
Services provided:
• Evaluation of existing conditions and environmental impacts • Preparation of Initial Study/Mitigated Negative Declaration • Traffic Impact Analysis
• Air Quality and GHG review
• Coordination with biological subconsultant
• Cultural Resources Records Search
The 4Creeks planning team was selected to prepare an Initial Study and Mitigated Negative Declaration for a 318 single-family housing development project in the City of Fresno. This proposed project consists of the construction of 318 single-family residential lots on a 48.63 net acre portion of the property.
4Creeks coordinated with a biological resources consultant to conduct a survey of the project site and identify mitigation measures to prevent impacts to biological resources. Mitigation measures for biological resources included avoidance, preconstruction surveys, and revegetation of disturbed areas. Additionally, the planning team had to work with local traffic engineers to create mitigation measures for additional streets that were created for the housing development. 4Creeks also conducted a Cultural Resources Records research. The records search identified one cultural resource within the project area and one existing offsite. 4-Creeks proposed four cultural resources mitigation measures, including a preconstruction survey and cultural sensitivity training for construction workers to ensure impacts to cultural resources would remain less than significant.

REFERENCES
City of Exeter
Adam Ennis
City Manager
[email protected]
(559) 592-9244
Services Provided:
• Contract Planning Services since 1985
• 2030 General Plan and Environmental Impact Report
• Southwest Exeter Specific Plan
• Downtown Revitalization Plan
• Open Space/Conservation Element
• Housing Elements, 2015, 2009, 2004, 1992
• Wastewater Treatment Plan Environmental Impact Report Length of Time Services Provided: 39+ Years
City of Farmersville
Steven Huntley
Interim City Manager
[email protected]
(559) 747-0458
Services Provided:
• Contract Planning Services
• 2025 General Plan & Environmental Impact Report
• Comprehensive Zoning Ordinance Update
• Downtown Specific Plan
• Design Guidelines
• Waterway/Trails Master Plan
• Environmental Planning Compliance (CEQA/NEPA)
• City Planning Coordination
• Active Transportation Planning
• Urban Development Boundary Update & Environmental Impact Report
• Housing Elements, 2015, 2009, 2004, 1992
Length of Time Services Provided: 25 Years
City of Sanger
David Brletic
Community Development Director
[email protected]
(559) 876-6300
Services Provided:
• Zoning Ordinance Updates
• Downtown Parking Study
• Current Planning & On-Call Planning Consultant
• Contract Planning Services
• 2035 General Plan & Environmental Impact Report
• North Academy Master Plan
• Community Design Guidelines
• Sign Ordinance Update
• Planning Fee Update
Planning Public Agency Clients
City of Arvin
City of Avenal
City of Dinuba
City of Exeter
City of Farmersville
City of Firebaugh
City of Fresno
City of Huron
City of Kerman
City of McFarland
City of Orange Cove
City of Porterville
City of Reedley
City of San Joaquin
City of Sanger
City of Selma
City of Tulare
City of Woodlake
Madera County
Tulare County
Tuolumne County
Fresno Council of Governments
Tulare County Association of Governments
Laguna Irrigation District
Lower Tule River Irrigation District
Pixley Irrigation District
City of Dinuba
George Avila
Public Works Director
[email protected]
(559) 591-5924
Services Provided:
• Contract Planning
• Comprehensive Zoning Ordinance Update
• New Sign Ordinance
• Residential Design Guidelines
• Informational Zoning Brochures
• Environmental Planning Compliance (CEQA/NEPA)
• Active Transportation Planning
Length of Time Services Provided: 6+ Years
G. Other Information Requested

OTHER INFORMATION REQUESTED
Litigation
4Creeks has no litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years.

Claims
4Creeks has no claims or disciplinary action taken against 4Creeks or any of our key personnel within the past five (5) years.

Conflict of Interest
4Creeks has no past or current business or personal relationships with any current City elected official, appointed official, City employee, or family member of any current City elected official, appointed official, or City employee.

Bankruptcy
4Creeks has not filed for bankruptcy under any business name over the past five (5) years.

Additional Submittal Documents
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License # 0E02096
6582 (559) 648-2120
25682
4 Creeks, Inc.
324 S. Santa Fe St. Suite A
Visalia, CA 93292
25674
35076
31127
A 1,000,000
X 6805J7520842347 10/1/2023 10/1/2024 1,000,000
5,000
1,000,000
2,000,000
2,000,000
X Per Project Agg - $2M Per Loc Agg 2,000,000
B 1,000,000
X BA8R1022502347 10/1/2023 10/1/2024
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CUP0K7605382347 10/1/2023 10/1/2024 6,000,000
0 C
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1,000,000
1,000,000
D Professional Liab CZB7039865315 7/15/2023 Each Claim 3,000,000 D Professional Liab CZB7039865315 7/15/2023 10/1/2024 Aggregate 3,000,000 Professional Liability Deductible: $25,000 Per claim. Retroactive date 05/28/2008 RE: City of Chowchilla - On Call Planning Services for discretionary land use projects The City of Chowchilla, its Officers, Officials, Employees and Volunteers are included as Additional Insured's with respect to General Liability and Automobile Liability as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Chowchilla per attached CGD381 0915 and CAT353 0215. Coverage is primary per attached CGD381 and CA0001 1013.

City of Chowchilla
130 S. Second Street
Chowchilla, CA 93610
4CREINC-01 DBLILER
DiBuduo & DeFendis Insurance Brokers, LLC
6873 N. West Ave, Ste 101
Fresno, CA 93711
Cheryl Harler
[email protected]
Travelers Indemnity Company of Connecticut
Travelers Property Casualty Company of America
State Compensation Insurance Fund
Columbia Casualty Company
X
10/1/2024
X
X
X X
X
X X
X
X
X

REQUEST FOR PROPOSAL

ON-CALL PLANNING SERVICES FOR

CITY OF CHOWCHILLA COMMUNITY & ECONOMIC

DEVELOPMENT DEPARTMENT
RFP #2024-RFP-027

TABLE OF CONTENTS
On-Call Planning Services for City of Chowchilla
A. COVER LETTER ........................................................................ 1 B. BRIEF COMPANY PROFILE ......................................................... 2 C. ORGANIZATION & STAFFING ..................................................... 5 D. DESCRIPTION & APPROACH ...................................................... 6 E. COST PROPOSAL ...................................................................... 10 F. RESUME, RELEVANT PROJECTS/SERVICES WTIH REFERENCE ........... 11 G. OTHER INFORMATION REQUESTED ............................................ 25 i
City of Chowchilla, Community and Economic Development Department 130 South Second Street, Chowchilla, CA 93610
ATTN: Mark Hamilton
[email protected]
(559) 665-8615 Ext: 400
RE: Request For Proposal #2024-RFP-027: On-Call Planning Services for City of Chowchilla Community & Economic Development Department
A. COVER LETTER
Dear Mark Hamilton:

Precision Civil Engineering, Inc. (PCE) is pleased to submit our proposal to the City of Chowchilla in response to the Request for Proposal (RFP) (#2024-RFP-027) for on-call planning services for City of Chowchilla Community & Economic Development Department. PCE is interested in supporting City staff with current planning services such as reviewing applications and entitlements, drafting staff reports, resolutions, ordinances, conditions of approval, overseeing and/or reviewing zoning changes, conducting technical analysis reports, amending codes and standards, drafting and reviewing environmental documents, attending public hearings and meeting, and managing multiple planning projects.

PCE is a California corporation and a state-certified small business located in downtown Fresno, CA. PCE offers a full range of development consulting services, including Civil Engineering, Land Surveying, Landscape Architecture, Construction Management, and Environmental and Land Use Planning. The PCE Project Team has extensive experience in providing on-call planning services for projects throughout California. PCE’s Project Team brings:

Recent Similar Project Experience | PCE's Project Team has extensive experience working with public sector clients, including environmental planning and on-call planning services for the City of Atwater, City of Clovis, City of Hanford, City of Kerman, City of Dunsmuir, and the City of Modesto.

Management and Coordination | PCE's key to successful project management is responding to clients' requests and smooth communication to ensure that projects are prioritized and delivered as needed.

Strong Project Team | PCE's Project Team is composed of individuals who bring experience on similar projects throughout California. PCE's Vice President of Planning and Senior Project Manager, Bonique Emerson, MAUP, AICP will serve as the Project Manager and lead contact for communications. Our assembled team for this project consists of our Planning Division, including Jenna Chilingerian, MCRP, AICP (Senior Planner), Tom Navarro (Senior Planner), Shin Tu, MUP, AICP (Associate Planner), and Isaiah Medina (Assistant Planner).

On behalf of the PCE team, I would like to thank you for considering our firm to provide these services.

PCE acknowledges the published Addenda #1 and #2 as of the date of submission. We greatly look forward to the opportunity to work together.

Edward D. Dunkel, Jr.

President & CEO, Precision Civil Engineering
Office: 1234 O Street, Fresno, CA 93721
Tel: (559) 449-4500 | Fax: (559) 449-4515
Email: [email protected]
Project Manager (Main Contact)
Bonique Emerson, MAUP, AICP
VP of Planning Division | Senior Project Manager
Office: 1234 O Street, Fresno, CA 93721
Tel: (559) 449-4500 | Fax: (559) 449-4515
Email: [email protected]
1 B. BRIEF COMPANY PROFILE
Precision Civil Engineering’s Firm Profile
Started in 2002, Precision Civil Engineering, Inc. (PCE) is an established, full-service firm with experience providing comprehensive and sustainable solutions for a wide range of complex projects throughout California. Our roots are firmly established by fifth-generation California resident and company CEO & President, Ed Dunkel, Jr. whose family has provided engineering services throughout the state for more than 57 years. Today, our firm employs over 50 full-time staff members with offices in Fresno, Merced, and Visalia. Our divisions include:

Civil
Engineering
Land
Surveying
Planning
Construction
Management
Landscape
Architecture
Project
Management
Environmental
Services
Traffic
Engineering
2 Office Locations
1234 O Street, Fresno, CA 93721 (main)
2807A G Street, Merced, CA 95340
3000 W. Main Street ,Visalia, CA 93291
Website
www.precisioneng.net
Firm Size
50 Total Staff Members
Firm Representative
Edward Dunkel, Jr. CEO & President
p. (559) 449-4500 f. (559) 449-4515
e. [email protected]

ABOUT PCE
Firm Legal Identity
PCE is a California corporation and a statecertified small business located in Fresno, CA that has been in business for 20 years.

Who We Are | PCE is a California corporation
and is organized by divisions which are each
headed by licensed division managers, with
daily operations overseen by the company
president, Mr. Edward Dunkel, Jr. PCE
approaches every project with the philosophy
that we are more than just an engineering firm;
we are your advocate, every step of the way.

From a project’s inception to completion, PCE
remains attentive to our client's needs and
responds immediately to calls for service.

Schedules are developed then monitored
weekly by managers and supervisors.

Preparation of our technical studies are
modeled to minimize cost without
compromising competent solutions or legally
required technical analysis. To ensure quality
control, reports are subjected to a
comprehensive in-house review process.

Bonique Emerson, AICP, VP of Planning Division
will serve as Project Manager and has the
primary responsibility for developing this
proposal and to whom correspondence and
other communications should be directed.
"WE ARE DEDICATED TO USING CUTTING EDGE,

STATE-OF-THE-ART TECHNOLOGY IN ORDER TO

PROVIDE INNOVATIVE AND AFFORDABLE
SOLUTIONS FOR OUR CLIENTS."

WHAT SETS US APART
What makes us different than other firms is that most of our staff has experience working in both the private and public sectors, which makes us aware of the issues and constraints of working in the public sector, but also of the timelines, budgets and needs of the private sector. We also have a staff person that has managed a Planning Division for a large City and thus we understand all of the complexity of municipal planning. We have a strong understanding of the planning process including how to implement complex development codes and general plans at the project level. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms.

CURRENT PLANNING SERVICES
PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. We have a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. We will follow the protocols outlined by your governing agency to make sure projects are processed consistently and accurately. However, if there is no established procedure for a project type or process, we have the experience and expertise to be able to write up a procedure. We can see a project through completion, including presenting at Planning Commission and City Council if needed. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms. Our services include:

WE PROVIDE ...

Site Plan Reviews
Tentative Tract Maps and Subdivisions
Variance Applications
Staff Reports, Resolutions, Ordinances
Conditional Use Permits
Ordinances and Resolutions
Zoning Text Amendments
General Plan Amendments
Area Plan and Specific Plans
Municipal Service Review (MSR)
Annexations and Pre-Zones/Rezones
ADU Ordinances, Pre-approved Programs
Housing Element Implementation
Building Permit Review
3 GENERAL QUALIFICATIONS
PCE has experience managing various types of private and public sector projects. Our Planning team works with many small and mid-sized communities to help with standardizing documents and processes and creating new programs to help address current needs. PCE's experience in processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for largescale development projects aids the understanding of how long-range plans are implemented by private developers. We also have a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. Due to this experience, our firm is intimately aware of the challenges and requirements of governmental processes while also being aware of constraints that are often caused by overly burdensome regulations. We bring a unique perspective of understanding municipal and state requirements while providing the efficiency, timeliness, and cost-effectiveness of the private sector.

Suitability and Feasibility assessments
Area Plans and Specific Plan
Mapping, GIS, and spatial analysis
Environmental Justice Element
General Plan adoption and support
Urban design and public space planning
Neighborhood/sub-area/corridor planning
Economic/financial analysis (infrastructure)
Zoning Codes (new and amendments)
Graphic design, data visualization, layout

CEQA/NEPA ENVIRONMENTAL ASSESSMENTS AND TECHNICAL STUDIES PCE prepares environmental documents for development and public improvement projects in accordance with the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA). We have extensive knowledge of the potential legal and technical challenges that could arise in the environmental planning process. Our services and areas of expertise include:

Initial Study/ Mitigated Negative Declaration Preparation Coordination of the CEQA process
Preparation of required technical studies
Review and Analysis of technical studies
Mitigation Monitoring/Compliance Verification
Consultation on type of analysis required and preliminary environmental review Third-party review of environmental documents prepared by others

TRAINING
PCE provides a variety of training for city staff, City Council, and Planning Commission. We have successfully implemented numerous ordinance and text amendments, which required staff training on implementation to the members responsible for seeing them through. The PCE team regularly presents at conferences and webinars to share best practices and lessons learned from working on different types of projects in cities throughout the state. In addition, our staff regularly attends trainings to remain current on the everchanging policies to better serve the cities requesting services. Our services and areas of expertise include:

Policy/plan implementation training
Workshopping with city leaders, stakeholders, and community members Providing tools/instructions to interested party to better understand the planning process Establishing easy-to-follow guidebooks as reference documents

LONG RANGE PLANNING SERVICES
PCE staff offers long-range planning services for the development of plans, policies, and programs to meet the long-term visions of local agencies and jurisdictions. We understand the importance of long-range planning in guiding the physical design and development of a community, whether it be transportation corridors, a downtown district, trail system, park and open space, or the at-large community. Our services and area of expertise include:

ADDITIONAL SERVICES...
4 C. ORGANIZATION AND STAFFING
5 Organizational Chart and Responsibilities of Project Team Our Project Team has the experience and skills needed to provide necessary services for the City. Our Team includes eight (8) project staff. The chart below identifies the assigned responsibilities and areas of expertise of each team member.

Bonique Emerson
Project Management & Oversight
Jenna Chilingerian
Application Review/Permitting, COA, Plan
Check, Staff Reports, Draft Notices,
Scheduling, CEQA Peer Review, Attend
public hearings and meetings
Tom Navarro
Application Review/Permitting, Due
Diligence, Staff Reports,
Ordinance/Resolution, Attend public
hearings and meetings
PCE Project Manager
Senior Planner Senior Planner
Project Manager
Project Assignment
City of Chowhilla
Associate Planner
Shin Tu
Assistant Planner
Isaiah Medina
Associate Planner
Luke Risner
Assistant Planner
Sonia Ho
Assistant Planner
Juan Ramirez
Plan Check, Project Review, Draft Notices, Due
Diligence, Staff Support

BONIQUE EMERSON, AICP
VP of Planning Division

SHIN TU, AICP
Associate Planner
The following provides the name, title, project roles, short profile, and certification/training of the key personnel assigned to this project. Resumes are provided at the end of this proposal. 6 Bonique has over 20 years of experience as a
Planner and Project Manager, spending the
majority of those years with the City of Fresno.

From Planner I to the Current Planning Division
Manager, she processed hundreds of entitlement
applications, implemented the General Plan and
Development Code at the project level, and
played a key role in coordination among the
public agency, developers, and residents.

JENNA CHILINGERIAN, AICP
Senior Planner
Jenna brings more than 10 years of experience in
planning, community and economic development,
and program management in the nonprofit,
public, and private sectors. At PCE, Jenna provides
CEQA services for public and private sector
projects, on-call planning and environmental
services for local agencies, and development and
entitlement services for private sector clients.

Shin brings her experience in site planning, data
analysis, environmental planning, and digital
communications. Shin provides services to public
and private sector clients, including performing
due diligence, planning entitlements, on-call
planning, CEQA document drafting and analysis,
GIS database management, fiscal analysis, data
visualization, and branding/graphic design.

MEET KEY MEMBERS OF OUR TEAM

TOM NAVARRO
Senior Planner
Tom brings over 25 years of experience in
planning, community and economic development,
and project management. Tom worked as a
Planner in governments and private consulting
firms, with a diverse portfolio of projects: Housing
Elements, General Plan updates, Zoning Code text
amendments, annexations, General Plan
amendments, rezones, maps, and entitlements.

D. DESCRIPTION AND APPROACH
Services Provided and Project Management Approach
This section describes the general tasks and deliverables that would be provided for on-call planning services. PCE will provide a strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting schedules, and staying within budget.

PCE understands that the City of Chowchilla is seeking assistance from qualified Planning firms to provide on-call current planning services to support the City’s Community & Economic Development Department to provide timely responses to planning inquiries and application submittals. PCE also understands that the City desires a firm with a range of expertise and experience because experience level is dependent on project type and project types will vary. PCE also understands that on-call services will include answering phone calls and emails, providing zoning and land use information to developers, and processing various types of planning applications (both ministerial and discretionary). We understand that processing applications will include preparing all necessary documentation for such applications and being available to present at public hearings.

PCE has staff ranging from entry-level to Senior Planners. PCE’s Division Manager has experience managing a Current Planning Division in a city of over half a million and thus has the experience needed to delegate and respond to emails and inquiries as needed.

APPROACH TO PROCESSING PLANNING/DEVELOPMENT APPLICATIONS PCE staff has experience processing various types of planning entitlement applications from zone clearances to plan amendments and tract maps for large-scale development projects. PCE has a strong understanding of the planning process including understanding how to implement complex development codes and general plans at the project level. PCE will follow the protocols outlined by the agency to make sure projects are processed consistently and accurately. Our experience working directly on entitlements and supervising the process puts us a step ahead of most firms.

PCE’s approach to processing planning applications is grounded in our perspective that project management is ultimately about managing expectations through project mobilization, delivery, and closeout, always keeping the end user(s) in mind. With that in mind, every project will be approached as follows:

Task 1. Reconnaissance/Background Research: PCE will review the City’s planning application submittal requirements and development review processes in addition to the zoning code, land use plans, and other relevant regulations.

Task 2. Coordination Meeting: PCE will facilitate a coordination meeting with City staff to ensure that we have a clear understanding of the City's processes and procedures for reviewing and managing development applications and ensure we are utilizing all standard and current forms and documents when processing applications. The end goal is to make sure work products are consistent with those produced internally.

Task 3. Project Review: After having a clear understanding of the process, when PCE is assigned an individual development project, we will devise a simple implementation strategy that includes a project understanding, key dates, and deliverables.
7 PCE will complete the following tasks on each individual project. Our timelines will be dependent on the individual project but will range from 3-16 weeks :

Task a: Outline Project Requirements (i.e., deliverables, key deadlines, budget, etc.).

Task b: Assess the capability (e.g. skill levels, experience) and capacity (e.g. resources) of the PCE project team. PCE will assign project accordingly.

Task c: Confirm deliverables and key dates with City.

Task d: Route Project and Coordinate Project comments from other departments and agencies.

Task e: Review Project in accordance with City standards (design review, site plan review, zoning ordinance compliance, general plan compliance, etc.). Conduct site visit if needed.

Task f: Coordinate CEQA document and required technical studies with consultant or prepare the document in-house.

Task g: Revise documents as needed based on staff review and input.

Task h: Prepare staff reports, resolutions, presentations, and attend public hearings, as needed.

APPROACH TO GENERAL INQUIRIES
Our approach to responding to general inquiries is to
have either our Division Manager or most Senior
Planner review the inquiry and delegate or respond
to the inquiry, depending on the level of expertise
needed. PCE will swiftly respond to phone calls and
emails.

Timeline: PCE will respond to simple inquiries within
24 hours (excluding weekends) of receiving call or
email. For more complex inquiries, PCE will provide
an initial response within 24 hours indicating that the inquiry has been received and that a response will be
provided within 5 business days.
8 Project Management is a central and critical component of PCE's approach to completing the project on time and within budget. Our approach to projects is grounded in principles of flexibility, transparency, and accountability. We operate from a structured yet flexible framework wherein our team builds a work program that incorporates the needs of the city and stakeholders while subsequently allowing for quick adjustments and adaptability when needed. PCE's Project Manager, Mrs. Emerson will work closely with the City of Chowchilla's Project Manager. PCE's approach, tools, and procedures for successful project management are outlined as follows. To ensure that projects will continue to move forward in an efficient and timely manner, for each individual project, PCE will:

Host Kick-Off Meeting with the City team.

Establish File Setup, Communications, and Management Systems (e.g. teleconference or web-based meeting applications, Drop Box, One Drive, etc.).

Update Work Program and Schedule as needed.

Establish a re-occurring meeting schedule (e.g. bi-weekly, monthly).

Provide monthly progress/status reports and invoices.

PROJECT MANAGEMENT TOOLS

PROJECT MANAGEMENT APPROACH
Consistent email subject lines.

Standardized document formats, templates, and style guides.

Agendas and minutes as needed.

Understanding Unique Scope. PCE understands that individual projects need to include different approaches, processes, and technical studies. Though PCE has extensive experience in our provided services, we understand the importance to include the city's and specific site conditions to plan for a tailored and feasible work scope to ensure that each project is carried out as needed. PCE will provide the City with an Approach Memo and have lively discussions to ensure that the direction we take is based on clear City input and direction informed by PCE's research and recommendations, depending on the type of project.

Establishing Effective Communication. PCE believes that one of the most critical issues for a project is effective communication with clients. PCE will establish regular working meetings with the City of Chowchilla for progress updates, detailed responsibility breakdowns, and discussion on possible concerns. PCE will also communicate with State or other entities to ensure there is a unified understanding among all parties.

Ensure Quality and Ability to Meet Deadlines. PCE has established a vigorous and extensive quality control program that is structured to ensure project timelines and budgets are met, as follows:

Documents, notices, and maps are reviewed to ensure that they are neat in appearance, well organized, and technically and grammatically correct prior to submission.

Public/City comments are reviewed prior to revisions being made and fully addressed.

A Senior Planner level or higher will review all documents before sending to the City for review.

PROJECT MANAGEMENT APPROACH
9 Cost Proposal attached separately, as required.

E. COST PROPOSAL
10 F. RESUME, RELEVANT PROJECTS/SERVICES WITH REFERENCES Relevant Services with References
The following provides descriptions and references of past projects in the last three (3) years that PCE's Planning Division worked on. We are uniquely qualified to serve the City of Chowchilla based on our experience working on planning projects in both the private and public sectors in both large and small communities throughout California. Our staff understands the dynamics of local government planning and responds quickly to needs.

City of Kerman On-Call Planning Support Staff (2021-Present) PCE provides on-call Planning staff support services to the City of Kerman Community Development Department on an as-needed basis. Completed projects include:

Application Processing and Review for Conditional Use Permits and Site Plan Review applications including the preparation of the staff reports, resolutions, and conditions of approval.

Ongoing projects include providing entitlement review and processing, preparing CEQA noticing, drafting initial studies, preparing staff reports, reporting to Planning Commission and City Council, meeting with LAFCO and County, for three residential development projects:

Whispering Falls: Annexation, Rezone/Prezone, General Plan Amendment, Tentative Subdivision Map, Conditional Use Permit, and Development Plan applications for 119 single-family lots and 56 multifamily units on a 20-acre parcel.

Crown & Schaad: Annexation, Rezone/Prezone, Ordinance Text Amendment, and Tentative Subdivision Map applications for 123 single-family lots two parcels totaling 29 acres.

Gill Orchard Estates: Annexation, Rezone/Prezone, General Plan Amendment, Tentative Parcel Map, and Tentative Subdivision Map applications for 179 single-family lots on a 39-acre parcel.

PCE is also providing entitlement review and processing, preparing staff reports, reporting to Planning Commission and City Council, meeting with LAFCO and County, and providing peer review of the environmental document (EIR) for the following residential development project:

Del Norte Estates: Annexation, Rezone/Prezone, General Plan Amendment, and Tentative Subdivision Map applications for 200 single-family lots on a 38-acre parcel.

PCE is also managing and developing three (3) housing programs for Kerman:

Management of the City's ADU Program including preparation of pre-approved ADU plans and a howto-guide for homeowners. PCE also peer-reviewed City’s ADU ordinance. (complete, see next page) Management of the City's Mixed-Use Conceptual Design Program which includes the preparation of mixed-use conceptual designs and design guidelines. (ongoing) Management of the City's Multi-Family Conceptual Design Program including preparation of an infill and site evaluation report and multi-family conceptual designs and design guidelines. (complete) Cost and Time Control: All projects/tasks are currently on time and within budget.

Relevance: This experience is relevant to the services requested by the City of Chowchilla because it demonstrates PCE‘s proficiency in handling entitlement processes, maintaining schedule/timeline, coordinating City staff, applicant, and sub-consultants, managing LAFCo applications, and managing City programs.

Reference: Jesus R. Orozco, Community Development Department Director | [email protected] | (559) 846-9386.
11 H O W - T O G U I D E
3 sets of code-compliant, pre-approved detached ADU
standard plans available at no-cost for use by residents and property owners for the permitting and
construction of ADUs in the city of Kerman. The PreApproved ADU Plans are available in three sizes and layouts including a 386 square foot studio/1 bathroom,
498 square foot 1 bedroom/1 bathroom, and 748
square foot 1 bedroom with flex space/1 bathroom,
each available in three varying architectural styles
including California Ranch, Spanish/Mediterranean,
and Cottage. The pre-approved plans ultimately help
interested residents and property owners avoid design
costs and reduce the overall time it takes to submit
and receive building permit approval.

P R E - A P P R O V E D A D U P L A N S

A D U B U I L D I N G P E R M I T A P P L I C A T I O N The City of Kerman ADU Program also
consists of a detailed, how-to guide with
step-by-step instructions for building an
ADU in the city of Kerman. The 20-page
How-to Guide introduces residents and
property owners to ADU basics and walks
them through ADU requirements,
designing an ADU, and preparing and
submitting an ADU application. ADU
concepts and requirements are illustrated
with graphics, icons, and checklists for
ease of use and understanding. The Howto Guide also provides an overview of the available Pre-Approved ADU Plans,
answers frequently asked questions, and
offers references and further reading for
additional assistance and information.

The ADU building permit application specifies submittal requirements that are unique to ADUs, provides general information about ADUs, introduces the pre-approved ADU program, and describes the permit processing procedure.

The submittal requirements checklist contained in the application describes each requirement in detail. This takes the guesswork out of the application process for residents and property owners and ensures that current and future City staff are consistent in implementing the City’s process and procedure for permitting ADUs.

The City of Kerman ADU Program is designed for Kerman residents and property owners to utilize as they navigate the process to build an ADU, with the intent to streamline the ADU permit process and reduce design costs.

C I T Y O F K E R M A N A D U P R O G R A M ( 2 0 2 1 ) 2023 SAN JOAQUIN VALLEY BLUEPRINT AWARD
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Thom Black Reference: Jesus R. Orozco, Community Development Department Director | [email protected] | (559) 846-9386 City of Atwater On-Call Planning Support Staff (2020- Present) Since 2020, PCE has been offering comprehensive on-call planning services to the City of Atwater. These services encompass the preparation of CEQA documents, from Categorical Exemptions to Initial Studies, and include the drafting of public notices. Additionally, PCE handles the processing and review of Conditional Use Permit Applications, and assists in the creation of staff reports for the City. Beyond these services, PCE also provides in-person staff augmentation, supporting the City of Atwater's planning needs directly. In this role, PCE acts on behalf of the City in pre-application meetings with developers and applicants, processing and reviewing planning entitlements, and creating applicable procedures and standardized approval documents. At the end of 2023, PCE signed another on-call contract for on-call planning services for the City of Atwater. PCE is currently providing in-person staff at a minimum of 8 hours per week under this contract.

Relevance: This experience is relevant to the services requested by the City of Chowchilla because it demonstrates PCE‘s proficiency in handling entitlement processes and providing direct city support, all while managing frequent interactions and maintaining high standards of quality and service.

Reference: Greg Thompson, Community Development Director | [email protected] | 209-357- 6370
City of Yreka On-Call Planning and Environmental Consulting Services (2022-Present) PCE provides on-call planning staff support services to the City of Yreka Planning Department on an asneeded basis. Current, on-going projects include:

Preparation and submittal of California Department of Fish and Wildlife Lake and Streambed Alteration Program Routine Maintenance Agreement
Assisting with a comprehensive zoning code update to facilitate two new housing programs Assisting with general department work on an as-need basis which includes processing entitlements as well as staff training and environmental services.

Cost and Time Control: All projects/tasks are currently on time and within budget.

Reference: Juliana Lucchesi, Planning Director | [email protected] | (530) 841-2324 13 City of Dunsmuir Staff Planner (2023-Present)
PCE acts as the City Planner for the City of Dunsmuir and responds to all planning calls and inquiries. The Planning line is redirected directly in a Planner at PCE. Services included planning research, entitlement processing, and drafting of staff reports in addition to performing environmental review for initial studies.

Completed projects include the preparation of a Staff Report and conditions of approval for a Conditional Use Permit and an Initial Study for a Conditional Use Permit.

Reference: Dustin Rief, City Manager | [email protected] | 530-235-4822 List of Current Municipal Projects
The PCE Project Team serves cities throughout the State of California and has the following active municipal projects as part of our current workload. Based on the current workload, our team will be available to serve the City of Chowchilla.

City of Kerman On-Call Planning Services
City of Atwater On-Call Planning Services
City of Yreka On-Call Planning Services
City of Lemoore On-Call Planning Services
City of Vacaville On-Call Planning Services
City of Modesto On-Call Planning Services
City of Reedley On-Call Planning Services
City of Dunsmuir On-Call Planning Services/City Planner City of San Fernando- On-Call Planning Services
City of Arvin SB 2 and LEAP Implementation
City of Porterville South of Tule River Master Plan
City of San Clemente Housing Element Rezoning Program
City of Merced Tiny Homes Ordinance
City of Taft Housing Element
City of Chowchilla Housing Element and Specific Plan EIR 14 City of Hanford On-Call Planning Support Staff (2021-2022) PCE provided on-call Planning staff support services to the City of Hanford Community Development Department on an as-needed basis. Completed projects include:

Preparation of CEQA Documents for three (3) General Plan Amendment/Rezone projects, including technical analyses, public noticing, and State Clearinghouse documents.

Application Processing and Review for three (3) General Plan Amendment/Rezone projects through Public Hearing and Adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.

Application Processing and Review for two (2) Roadway Abandonments through adoption, including preparation of staff reports, presentations, resolutions, and public noticing documents.

Weekly processing of Plan Checks for single-family, accessory structures, and pools.

Reference: Mary Beatie, Interim Community Development Department Director | [email protected] | 559-585-2500

C I T Y O F P O R T E R V I L L E S O U T H O F T U L E R I V E R M A S T E R P L A N ( 2 0 2 2 - C O N T . )
PCE is preparing the South of the Tule River (SoTu) Master Plan for the City of Porterville under Local Early Action Plan (LEAP) funding. The SoTu Master Plan will create a vision and direction for future development and further refine the goals and objectives of the Porterville General Plan for the SoTu area. The SoTu Master Plan will serve as a guiding comprehensive planning document that will encourage and facilitate development on a parcel-by-parcel basis, meaning individual projects may come in and develop their parcel without needing to annex or master plan the entire plan area. The content of the Master Plan includes: 1) goals and objectives, 2) community design and development, 3) land use element, 4) circulation element, and 5) implementation and administration. PCE is also preparing the CEQA environmental assessment that will assess the environmental impacts of the SoTu Master Plan.

S O C I A L

M E D I A

P O S T E R
PCE established a community outreach strategy that
worked well for the City of Porterville and the
community. This strategy included:

Property owner meetings in person
Interactive community-wide workshops
Social media posts, website and event
calendar content
Branding, including flyer and social media
post creation
Market analysis with graphics outlining data
collected
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Isaiah Medina

C O N C E P T U A L L A N D U S E M A P S K E T C H

I N - P E R S O N &

O N L I N E

W O R K S H O P S
Reference: Jason Ridenour, Assistant City Manager | [email protected] | (559) 784-7460 Approved Budget: $260,000

C I T Y O F S A N C L E M E N T E H O U S I N G E L E M E N T R E Z O N I N G P R O G R A M ( 2 0 2 2 - C O N T . )
PCE is working with city staff to update the city's Zoning Ordinance on multi-family residential zones and the housing overlay district, rezone several properties to add a Housing Overlay District, and develop Objective Design Standards (ODS) for residential development in the City of San Clemente. This will streamline the processing time for residential projects as well as introduce more housing opportunities within the city. PCE is also responsible for one (1) community survey, one (1) stakeholder workshop, one (1) property owner workshop, and four (4) stakeholder interviews to ensure public engagement and input in these efforts.

PCE conducted extensive public
outreach for the City of San
Clemente's Housing Element
Implementation. The Public
Outreach and Engagement efforts
included the following tasks:

Community-wide survey
1-on-1 stakeholder
interviews
In-person and virtual
community workshops
Branding, including flyer
and social media post
creation
Outreach Report that
aesthetically depicted the
summary and results of the
combined outreach efforts
Assessment of ODS
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu

O U T R E A C H R E P O R T

P R E S E N T A T I O N
Approved Budget: $106,000
Reference: Adam Atamian, Deputy Community Development Director/ City Planner | [email protected] | (949) 361-6190 PCE is preparing the 2024-2032 Housing Element for the City of Chowchilla. PCE has prepared a public outreach plan and has conducted outreach that has included a survey, community workshops, stakeholder interviews, and attendance at community events. PCE prepared all required components of the housing element document and published the public review draft. In addition to work on the Housing Element itself, PCE is also preparing zoning code text amendments to comply with various housing element programs, the related CEQA document, and is also preparing the Public Safety Element and Environmental Justice Element of the Chowchilla General Plan.

C I T Y O F C H O W C H I L L A 2 0 2 4 - 2 0 3 2 H O U S I N G E L E M E N T U P D A T E ( 2 0 2 3 - P R E S E N T )
Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu Reference: Mark Hamilton | Director of Community Development | [email protected]| (559) 665-8615 x400 Approved Budget: $199,900

C I T Y W E B S I T E

O U T R E A C H F L Y E R S

P R E S E N T A T I O N

S O C I A L M E D I A P O S T
The City of Chowchilla Housing Element Update webpage
is here: https://www.cityofchowchilla.org/397/HousingElement-Update-2024-2032 View the following on the website:

HCD Review Draft
Introduction to the Housing Element
Ways to Get Involved (including past presentations)

H O W - T O G U I D E
3 sets of code-compliant, pre-approved detached ADU
standard plans available at no-cost for use by residents and property owners for the permitting and construction of ADUs in the city of Merced. The Pre-Approved ADU Plans are
available in three sizes and layouts including a 498 square foot 1 bedroom/1 bathroom, 749 square foot 1.5 bedroom/1
bathroom, and 1,190 square foot 3 bedrooms /2 bathrooms, each available in three varying architectural styles including Board & Batten, Mission Revival, and Cottage. The preapproved plans ultimately help interested residents and property owners avoid design costs and reduce the overall time it takes to submit and receive building permit approval.

P R E - A P P R O V E D A D U P L A N S
The City of Merced Pre-Approved ADU Program is designed for Merced residents and property owners to utilize as they navigate the process to build an ADU, with the intent to streamline the ADU permit process and reduce design costs.

C I T Y O F M E R C E D A D U P R O G R A M ( 2 0 2 3 ) The City of Merced Pre-Approved ADU
Program also consists of a detailed, how-to
guide with step-by-step instructions for
building an ADU in the city of Merced. The
30-page How-to Guide introduces residents
and property owners to ADU basics and
walks them through ADU requirements,
designing an ADU, and preparing and
submitting an ADU application. ADU
concepts and requirements are illustrated
with graphics, icons, and checklists for ease
of use and understanding. The How-to
Guide also provides an overview of the
available Pre-Approved ADU Plans, answers
frequently asked questions, and offers
references and further reading for
additional assistance and information.

D E S I G N M O D E L W O R K B O O K
The ADU Design Model Workbook serves as a
visual guide of the floor plans and elevations that
are provided in the City of Merced Pre-Approved
ADU Program. The Workbook provides a short
summary of each layout and elevation style for
residents/developers to choose from.

Project Team: Bonique Emerson, Jenna Chilingerian, Shin Tu, Thom Black Reference: Leah Brown, Management Analyst | [email protected] | (209) 385-6928

PROFILE
Project Management. Managed the building and implementation of the City of Fresno's Land Management Software System, a citywide, multi-million dollar project that modernized the way permits and entitlements were processed.

Business Analyst. Regularly analyzed organizational and procedural issues and developed solutions, including but not limited to modifying project workflows through a land management system, implementing new processing procedures, and delegating work assignments.

Implementation. Responsible for reviewing, interpreting, and analyzing new legislation and maintaining current knowledge of directives, policies, and regulations that affected the operation of the current planning division. Also responsible for implementation of the General Plan and Development Code at the project level.

Process Management. Managed (both directly and indirectly, through subordinate supervisors) all operations of a division which processes approximately 3,000 entitlement applications a year and operates a planning public front counter serving hundreds of customers weekly.

Supervisor and Trainer. Performed various supervisorial duties, including training, employee selection, evaluations, coaching, and discipline by supervising 4-5 staff directly, and managing a division of 20 staff directly and indirectly through subordinate supervisors.

VICE PRESIDENT OF PLANNING | SENIOR PROJECT MANAGER

BONIQUE EMERSON, MAUP, AICP

AREAS OF EXPERTISE

EXPERIENCE - ZONING UPDATE/TEXT AMENDMENTS

EXPERIENCE - MASTER PLANNING PROJECTS
Project Management
Processing Entitlement Applications
Environmental Planning Services (CEQA/NEPA)
Policies, Procedures, and Processes
VMT Screening and Trip Generation Analysis
Oversight and Management of Environmental Consultants
City of Arvin Multi-Family Residential Zone Districts and Objective Design Standards
City of Clayton ADU Ordinance
City of San Clemente Housing Overlay, Multi-Family Residential Zone Districts, and Objective Design Standards
City of Fresno Electric Fence municipal code text amendment (private applicant) Advice, coordination and Preparation of CEQA document related to the City of Fresno Mixed Use Text Amendment to allow by-right multi-family Preparation of various zoning text amendments related to alcohol, billboards, recycling centers, cell towers, etc.

City of Fresno Tiny Homes processing guide and submittal checklist Project Manager and Planner - Villages at Almond Grove Specific Plan | Madera, CA Mrs. Emerson was involved in the drafting sections of the Specific Plan and provided planning consultation and services, including drafting staff reports, ordinances, resolutions, annexation documents, etc.

Project Manager - Citywide Density Increase Text Amendment CEQA Environmental Review | City of Fresno, CA Mrs. Emerson managed the PCE Planning Division to prepare an IS/MND for environmental clearance for Fresno's citywide density increase text amendment. The text amendment removed the density cap in 5 mixed-use zones. During the process, Mrs. Emerson provided various approach to move the project forward and corresponded with multiple agencies and city departments to address all environmental concerns.

Bonique Emerson, MAUP, AICP has over 20 years of experience as a Planner and Project Manager, spending a majority of those years with the City of Fresno Current Planning Division. While at the City of Fresno, Mrs. Emerson worked her way from a Planner I to the Current Planning Division Manager. Through these roles, she processed hundreds of entitlement applications, implemented the General Plan and Development Code at the project level, and played a key role in coordination among the public agency, developers, and residents. At Precision Civil Engineering, Mrs. Emerson leverages her extensive planning knowledge to manage both public and private sector projects in various communities.

EXPERIENCE
Master of Arts Urban
Planning, University of
California, Los Angeles with an
emphasis in transportation
planning
Bachelor of Arts, Political
Science with minor in Public
Policy, University of California,
Los Angeles

EDUCATION
20 years (PCE: 4 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP)
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

PROFILE
Master of Community and
Regional Planning, University of
Oregon
Bachelor of Arts, Political Science
with minor in Civic Engagement,
University of California, Los
Angeles

EDUCATION
10 years (PCE: 3.5 years)

YEARS OF EXPERIENCE
Certified Planner through the
American Institute of Certified
Planners (AICP ID 34152)
American Planning Association,
California Chapter, Central
Section (Member and Director
for Membership and Public
Information)
Association of Environmental
Professionals, California, Central
Chapter (Member)
Institute of Transportation
Engineers (Member)

CERTIFICATION

PROFESSIONAL ORG
Environmental Review and Compliance. Assisted with the preparation of environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies/MNDs and NDs and categorical exemptions, coordination of the environmental review process (e.g., early consultation, tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis. To date, have completed over 35 CEQA documents.

ADU Program Implementation and Technical Assistance. After successfully implementing Pre-Approved ADU Programs in Clayton, Kerman, Merced, and Oakley, established the San Joaquin Valley ADU Program through the San Joaquin Valley Regional Early Action Planning (REAP) Program to provide technical assistance and expertise for implementing ADU Programs in Valley communities. Prepared the “Local Agency’s Guide to Implementing ADUs in the San Joaquin Valley” guidebook and suite of tools including templates for: ADU ordinance, staff report and hearing presentation, building permit application and checklist, internal policy and procedure, front counter handout, and how-to guide. Coordinated the design of four standard ADU plans for adoption by San Joaquin Valley communities. Currently providing technical assistance to local governments to customize the suite of tools and standard plans. Assisted agencies include: Kings County, Lodi, Madera County, Merced County, Parlier, Selma, Stockton, and Wasco.

Community and Stakeholder Engagement. Organized community and stakeholder outreach and engagement for the City of Chowchilla 6th Cycle Housing Element Update, City of San Clemente Objective Design Standards and Rezoning Program, and City of Arvin Multi-Family Residential Text Amendments; assisted with outreach efforts for City of Porterville South of Tule River Master Plan. Outreach and engagement methods have included websites, surveys, workshops (in-person and virtual), focus groups, and public meetings. Prepared outreach and engagement materials including social media, newspaper, and newsletter content, press releases, and interactive activities and presentations.

Policy, Procedure, and Program Development. Assisted several communities with preparation of policies, procedures, and programs including Zoning Ordinance Text Amendments, internal policies and procedures, Housing Element programs, ADU Programs, and General Plan Elements. Projects range from establishing a new permit type and review procedure for multi-family residential development in Arvin, objective design standards and an Affordable Housing Overlay in San Clemente, ADU Programs for various agencies, Duplex/Triplex Program in Merced, Multi-Family Conceptual Design Program in Kerman, and preparation of Environmental Justice, Public Safety, and Housing General Plan Elements in Chowchilla.

SENIOR PLANNER

JENNA CHILINGERIAN, MCRP, AICP
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

AREAS OF EXPERTISE

ON-CALL PLANNING EXPERIENCE
CEQA/NEPA Process, Compliance, and Guidance
Project-Level land use planning/permitting
Policy writing for housing element updates, zoning ordinances, general plans Project Coordination and Management
On-Call Land Use and Environmental Planning | City of Atwater, City of Clovis, City of Hanford, City of Kerman, City of Lemoore, City of Reedley
On-Call Land Use Planning | City of Modesto, City of Vacaville, City of Yreka On-Call Environmental Planning | City of Salinas
Jenna serves as a senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 10 years of experience in planning, community and economic development, and program management in the nonprofit, public, and private sectors. At PCE, Jenna provides CEQA services for public and private sector projects, on-call planning and environmental services for local agencies, and development and entitlement services for private sector clients. Jenna is an active AEP and APA member, participating in webinars and workshops to remain up to date on current environmental legislation, procedures, and best practices. She received her Masters of Community and Regional Planning from the University of Oregon and holds a bachelor’s degree in Political Science from UCLA. She joined the American Institute of Certified Planners (AICP) in July 2022.

EXPERIENCE

PROFILE
Principal Planner, City of Gustine. Principal Planner (PT) in charge of entitlement applications including Conditional Use Permits, Rezoning, and Ordinance Amendments. The primary area of focus is to address the completion of the Multijurisdictional Housing Element Update.

Community Development Director, City of Sanger. Responsible for residential and commercial projects throughout the City. Managed the Building Department, Code Enforcement Department, and the Planning Department. Coordinated and managed the Planning Commission and presented projects to the City Council. Proposed amendments to the ordinance, development incentives, and special programs.

Management of the annual budget as required for the daily functions and operations of the City. Ongoing coordination with consultants for project review Principal Planner, CSG Engineering. Planning Consultant for Central California jurisdictions. Areas of focus include Housing Element Updates, Entitlements, New Development, Economic Development, Acquisition and Management of State Grants, Zoning Ordinance updates, and Amendments.

Senior Planner, Fresno County. Supervised the Zoning and Permitting Units.

Supervised the Code Enforcement Unit. Oversaw the permitting and Land Use process
Project Manager/Department Manager, CEI Engineering. Management of the Fresno office for a national civil engineering firm. Marketing work for engineering and survey departments. Development of the office-wide annual budget. Preparation of consultant proposals and contracts for the development of commercial projects.

Planning Consultant, Law Firm. Coordinate with commercial developers, city staff, attorneys, real estate agents, and sub-consultants to oversee the completion of commercial development projects. Preparation and management of various entitlement applications including; conditional use permits, rezoning, and general plan amendments. Coordination with private firms, county and city staff, and state and federal agencies such as Caltrans and FEMA Oversight of environmental impact reports for each project.

Senior Planner, County of Madera. Preparation of staff reports for Planning Commission review. Site Plan reviews for commercial developments. Analysis and review of subdivisions and parcel maps for residential developments. Development and management of the county-wide dairy standards. Oversee and manage State funding for the development of County standards under Proposition 13 funding.

SENIOR PLANNER

TOM NAVARRO

AREAS OF EXPERTISE
Municipal Planning
Land Development
Planning Entitlement Processing
Economic Development
Tom serves as a Senior planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 25 years of experience in planning, community and economic development, and project management to our team. Tom has worked as a Planner in both City and County governments, as well as at private consulting firms. He has experience in municipal planning throughout the state of California and has worked on a diverse portfolio of urban planning projects including Housing Elements, General Plan updates, Zoning Code text amendments, annexations, General Plan amendments, rezones, tentative tract maps, use permits, and site plan reviews. Through private and public sector planning roles he has developed extensive experience in writing zoning codes, processing entitlement applications, and managing large scale projects.

EXPERIENCE
Bachelor of Arts, Social
Science (Geography/Urban
Planning), California State
University, Fresno

EDUCATION
25 years

YEARS OF EXPERIENCE
California Association of Code
Enforcement Officers (CACEO)
CALBO – California Building
Officials
ICSC – International Council of
Shopping Centers

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT

RECENT PUBLIC SECTOR PROJECTS
City of Sanger – Academy Annexation Project
City of Sanger Housing Element Update
City of Sanger General Plan Update
City of Sanger – Amend to City/County Tax Share Agreement City of Gustine Housing Element Update
City of Sonora – Accessory Dwelling Unit Ordinance

PROFILE
Environmental Review and Compliance. Assisted with the preparation of 30+ environmental documents for public sector and private sector clients in accordance with CEQA, including preparation of initial studies and (mitigated) negative declarations, categorical exemptions, coordination of the environmental review process (e.g., tribal consultation, noticing, State Clearinghouse), and oversight of technical studies and analysis.

Land Development Processing and Review. Submitted and managed 15+ private land development projects through the planning entitlement process, including preapplication, annexation, tentative parcel map, tentative tract map, rezone/prezone, planned development, general plan amendment, and Williamson act contract cancellation processes. On the other hand, as Kerman’s on-call contract planner, processed entitlement applications including tentative parcel map, tentative subdivision map, annexation, pre-zones/rezone, general plan amendment, and environmental review. Coordinated project comments, conduct review of entitlement applications on behalf of the City, carry out the environmental review process including preparation of environmental documents, prepare approval and public hearing documents (e.g., conditions of approval, staff reports, resolutions, ordinances), and handle applicant correspondence and management of subconsultants.

Urban Design and Site Planning. Drafted 20+ conceptual site plans and land use plans for various land development, including commercial, residential, and mixed-use projects. Drafted and submitted for tentative tract and parcel maps for single-family residential subdivisions, industrial subdivisions, and mixed use projects. Designed according to City, County, and Caltrans restrictions and regulations. Received awards for 2 design competitions that focused on designing human-oriented space/streets for transit and pedestrian connectivity and revitalization.

Graphics Communication. Designed branding and data visualization for multiple Housing Programs in the Valley. Leaded Graphics and Written Communications Team to develop the first comprehensive plan of the City of Caldwell, TX. Coordinated with data analytics and public outreach team to design flyers, posters, presentations, and the final plan document.

Research and Analysis. Conducted data cleansing, labeling, categorizing, and statistical analysis. Co-authored for journal publication and was responsible for the management of 2+ datasets. Performed technical studies, including 1) Infill Study to inform the development of Merced’s Duplex/Triplex Program, 2) Infill and Site Evaluation Report for Kerman’s Multi-Family Conceptual Design Program, 2) Fiscal Analysis reports for annexation projects, 3) Biological Assessment Reports for environmental review (CEQA), 4) Agricultural Mitigation Cost Analysis for the establishment of Agricultural Mitigation Program in Modesto.

Planning Assistant. Performed traffic flow and land use analysis for 3 city-scale plans to provide a fact base for the planning process. Performed zoning inquiries, environmental assessments, building and conditional use permit applications.

Produced multiple exhibits, drafted proposals, and corresponded with clients and agencies.

ASSOCIATE PLANNER

SHIN TU, MUP, AICP

AREAS OF EXPERTISE

PUBLIC SECTOR PROJECTS
Research, Data Collection and Analysis
Geographic Information Systems, Spatial Analysis, and Mapping Visualization, Digital Communication, Branding, and Graphic Design Planning Entitlement Processing
Environmental Analysis and Planning
On-Call Planning Staff
Support (planning permit
review and
environmental/CEQA): City
of Atwater, City of Hanford,
City of Kerman, City of
Lemoore, City of Yreka
City of Modesto Agricultural
Mitigation Program Cost
and Feasibility Study

EXPERIENCE
Master of Urban Planning,
Environmental Hazard
Management Certificate, GIS
Graduate Certificate, Texas A&M
University
Bachelor of Science, Urban
Planning, National Cheng Kung
University, Taiwan

EDUCATION
5 years (PCE: 3 years)

YEARS OF EXPERIENCE
American Planning Association,
California Chapter, Central
Section (Member)
Association of Environmental
Professionals, California, Central
Chapter (Member)

PROFESSIONAL ORG
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Certified Planner through the
American Institute of Certified
Planners (Candidate)

CERTIFICATION
Shin brings over 5 years of experience in site planning, data analysis, environmental planning, and digital communications. With a Master of Urban Planning degree from Texas A&M University and graduate certificates in Environmental Hazard Management and Geographic Information Science (GIS), Shin has experience working in the public, private, and academic sectors. At PCE, Shin provides services to both public and private sector clients, including performing due diligence, planning entitlements, on-call planning, CEQA document drafting and analysis, GIS database management and mapping, fiscal analysis, data visualization, and branding/graphic design. Shin joined the American Institute of Certified Planners (AICP) in December 2023. Portfolio | https://tushin2.wixsite.com/tushin

PROFILE
Planner II, City of Fresno
Planner in charge of entitlement applications including, but not limited to, Conditional Use Permits, Tentative Parcel Maps, Tentative Tract Maps, Development Permits (Site Plan Review), Zone Clearances, Planned Developments, Variances, and Certificates of Compliance. Ensured all proposed projects met local development codes and ordinances. Served as the staff liaison to the Tower District Design Review Committee, and reviewed projects for conformance with adopted Tower District Design Guidelines.

Environmental Planning and Review. Reviewed and drafted environmental planning documents throughout the CEQA process to ensure compliance with all rules and regulations, document integrity, and general proofreading. CEQA documents reviewed include IS/MNDs and Categorical Exemptions.

Gas Station, Categorical Exemption, Fresno, CA (while at City of Fresno) Water's Edge (Multi-Family Residences), Categorical Exemption, Fresno, CA (while at City of Fresno) Blythe Village (Multi-Family Residences), Categorical Exemption, Fresno, CA (while at City of Fresno) 10+ Tentative Parcel Maps, Categorical Exemptions, Fresno, CA (while at City of Fresno) Tentative Tract Map, Review of IS/MND, Fresno, CA (while at City of Fresno) Welcome Home Affordable Housing (AB 2162) Planning Entitlement (while at City of Fresno) West Creek Village Multi-Family Residences (AB 2162) Planning Entitlement (while at City of Fresno) 15+ ADU and SFR Planning Entitlements (while at City of Fresno) Fresno Mission City Center Planning Entitlements (while at City of Fresno)

ASSOCIATE PLANNER

LUKE RISNER

AREAS OF EXPERTISE
Municipal Planning
Environmental Planning
Planning Entitlement Processes
Design Review
State Housing laws

EXPERIENCE

EXPERIENCE (ENVIRONMENTAL PLANNING)

EXPERIENCE (HOUSING)
Bachelor of Arts, Geography
with a minor in Anthropology,
California State University,
Fresno
GIS Certificate, California State
University, Fullerton

EDUCATION

1.5 years

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Luke serves as an associate planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing experience in planning and planning entitlement processes. He holds a Bachelor of Arts degree in Geography with a minor in Anthropology from California State University, Fresno. Luke has worked as a planner with City government processing and reviewing entitlement applications and CEQA documents.

PROFILE
Associate Regional Planner-Fresno Council of Governments Presented project at board meetings,
Managed and conducted research for a regional feasibility study for microtransit, Managed multi-jurisdictional housing elements and managed various grants.

Community Development Specialist-Self Help Enterprises
Developed and managed work plans and budgets,
Evaluated and prepared CEQA documents,
Conducted community outreach.

Held monthly meetings with community water boards and stakeholders Planning Intern-Senior Level Sacramento Planning & Environmental Review Provided policy information and research on ADUs and other planning topics, Reviewed environmental documents for planning projects to determine compliance with CEQA
Provided Spanish translation for customers and in documents.

Project Manager for the 6th Cycle Multijurisdictional Housing Element in Fresno County. Managed the 16 jurisdictions of Fresno County and PlaceWorks consultant team to complete the Multi-Jurisdictional Housing Element Ensured compliance by HCD for the housing elements and became the only County throughout the San Joaquin Valley to have all housing elements sent to HCD by the deadline.

Project Manager for Congestion Mitigation & Air Quality Conformity (CMAQ). Developed guidelines and scoring criteria to fund projects throughout that would reduce traffic congestion and improve air quality throughout Fresno County. Managed a scoring committee and awarded projects based primarily on their impact for reducing traffic congestion and improving air quality.

Project Manager for Fresno County Microtransit Feasibility Study. Managed consultants and managed the three major transit agencies in Fresno County, Fresno Area Express, Fresno County Rural Transit Agency, and Clovis Transit to conduct a Micro transit Feasibility Study for the region.

Community Development-Wastewater & Drinking Water. Provided Technical Assistance to small water systems in Kern County to apply for State funding to resolve drinking water and wastewater treatment.

ASISSTANT PLANNER/PROJECT COORDINATOR

JUAN RAMIREZ

AREAS OF EXPERTISE
Project coordination and management
Environmental Compliance
Transportation Planning
Grant Writing & Management
Air Quality Conformity & Analysis
Housing Policy

EXPERIENCE

EXPERIENCE (PROJECTS)
Bachelor of Science, Community
and Regional Development
and
Minor in International
Agricultural Development,
University of California, Davis

EDUCATION

4.5 years

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Juan serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA, bringing more than 4 years of experience in planning, community and economic development, and project management to our team. He has gained experience working with a variety of government agencies, non-profits, and academic institutions. He has experience in land use management, planning and policy development, and grant management throughout his career.

Over the years he has provided technical assistance and managed wastewater and drinking water projects for small water systems in Kern County. Juan also has experience in managing state and federal projects for environmental compliance throughout Fresno County. Juan holds a Bachelor of Science in Community and Regional Development and a minor in International Agricultural Development from the University of California, Davis.

PROFILE
Land Entitlement and Development Review. Reviewed development projects throughout the planning entitlement process, including, pre-application, annexation, tentative parcel map, tentative tract map, rezoning, planned development, general plan amendment, and Williamson act contract cancellation processes. Ensured all proposed projects met local development codes and ordinances.

Environmental Planning and Review. Reviewed environmental planning documents throughout the CEQA process to ensure compliance with all rules and regulations, document integrity, and general proofreading.

Data Analysis and Visualization. Researched, compiled, and analyzed datasets for various academic projects using various languages and methods. Visualized data sets in various formats, such as maps, tables, and graphs.

ASSISTANT PLANNER

ISAIAH MEDINA

AREAS OF EXPERTISE
Environmental Planning
Land Use Planning
Planning Entitlement Processes
Data Analysis

EXPERIENCE
Bachelor of Science,
Environmental Policy Analysis
and Planning (City & Regional
Planning), University of
California, Davis

EDUCATION
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-606-0609

CONTACT
Isaiah serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA bringing experience in planning, environmental planning, planning entitlement processes, and data analysis. He holds a Bachelor of Science degree in Environmental Policy Analysis and Planning with a concentration in City and Regional Planning from the University of California, Davis.

PROFILE
Planning Intern, Precision Civil Engineering.

Assisted in drafting housing element updates, reviewing CEQA documents, and comprehensive Municipal Code updates. Ensured all documents met federal standards and were updated according to new laws/regulations in California.

Housing Element Assistance. Drafted and reviewed sections of the Affirmatively Furthering Fair Housing for a Housing Element update.

Resident Services Coordinator Assistant Intern, Jamboree Housing Corporation.

RSC intern in charge of managing the training calendar for the entire staff. In charge of calling residents and conducting Wellness Checks to assess their needs and concerns living on-site. Designed flyers and organized events each month for residents.

Neighborhood Plan Vision Poster. Researched, compiled, and engaged with residents at Garden Grove to understand the needs of the neighborhood. Visualized planning projects on areas of opportunity in the neighborhood by creating a vision poster compiling all the design features for the neighborhood.

Site Plan Design. Conducted SWOT analysis on-site and researched various designs and ideas for creating a mixed-use development project. Designed and drafted multiple iterations of housing and commercial development following municipal code regulations and on-site issues. Performed grading, cross-section drawings, vignettes, and bubble diagrams to present the final site plan.

ASSISTANT PLANNER

SONIA HO

AREAS OF EXPERTISE
Land Use Planning
Policy writing for housing element updates

EXPERIENCE

EXPERIENCE (ACADEMIC PROJECTS)
Master of Urban and Regional
Planning, University of
California, Irvine (June 2024)
Bachelor of Arts, Urban Studies,
University of California, Irvine

EDUCATION
1 year

YEARS OF EXPERIENCE
Precision Civil Engineering
1234 "O" Street
Fresno, CA 93721
[email protected]
559-449-4500

CONTACT
Sonia serves as an Assistant Planner at Precision Civil Engineering (PCE) in downtown Fresno, CA bringing experience in planning and community development to our team. She holds a Bachelor of Arts degree in Urban Studies from the University of California, Irvine. Furthermore, she is pursuing a Master of Urban and Regional Planning from the University of California, Irvine with an expected graduation date of June 2024.

G. OTHER INFORMATION REQUESTED
Disclosure Statement
PCE is not involved and has not been involved in the past 5 years with litigation, mediation, or arbitration, regarding the performance of any services similar to the Services. No claims or disciplinary action has been taken against Company or any of Company’s key personnel within the past five years.

PCE does not have any past or current business and personal relationships with any current City elected official, appointed official, City employee, or family member of any current City elected official, appointed official, or City employee. PCE does have 2 on-going contracts with the City for planning related work.

PCE has not filed for bankruptcy under any business name over the past five (5) years. 25 Hourly rates for all positions and classifications of key personnel that may be involved are provided below for Precision Civil Engineering staff as identified in this RF. PCE will bill for services rendered at the beginning of each month. For larger projects, PCE will provide the City with a not to exceed amount with a proposed scope prior to initiating a project. For small projects and tasks, PCE will bill the hourly rates noted below.

BILLING METHOD
PCE will provide invoices for the City each month. The invoices will include hours and tasks that identify work progress and the stage of the project is currently under. See below example invoice:

Planning Manager ...................................................................................................................

Senior Planner ........................................................................................................................

Senior Associate Planner .......................................................................................................

Assistant Planner ....................................................................................................................

Associate Planner ...................................................................................................................

Position
$215
$160
$130
$120
$105
Hourly Rate
NOTES
Direct, Indirect, and Transportation Fees: Travel costs are based on direct reimbursements for mileage, and door-to-door travel time. Per diem is charged at the government rate for the region. Equipment (GPS, sampling equipment, etc.) rates are based on full- and half-day rates.

Overhead: Overhead is included in labor rates, otherwise, only direct costs are charged. No markups are charged on expenses.

E. COST PROPOSAL
Hourly Rates and Billing Method

CONTRACT STAFFING PROPOSAL
Prepared for: City of Chowchilla, Community & Economic
Development
Prepared by: Robert Mansfield, RFM Land Use Consulting
Date: June 6, 2024 (Revision #1)
Proposal #: 2024-RFP-027 On-Call Planning Services
2 PROPRIETARY NOTICE
This report contains confidential information of RFM Land Use Consulting, which is provided for the sole purpose of permitting the recipient to evaluate the proposal submitted herewith. In consideration of receipt of this document, the recipient agrees to maintain such information in confidence and to not reproduce or otherwise disclose this information to any person outside the group directly responsible for evaluation of its contents. There is no obligation to maintain the confidentiality of any information which was known to the recipient prior to receipt of such information from RFM Land Use Consulting, or becomes publically known through no fault of recipient, or is received without obligation of confidentiality from a third party owing no obligation of confidentiality to RFM Land Use Consulting.
3 I. QUALIFICATIONS ............................................................................................................................ 5 A. SUMMARY AND QUALIFICATIONS................................................................................................... 5 1. Brief History and Purpose of Firm ..................................................................................................... 5 2. Staffing............................................................................................................................................................... 5 3.

Affirmative Action Policy........................................................................................................................... 6 B. LAND USE PLANNING EXPERIENCE......................................................................................................... 6 1. Past Performance..................................................................................................................................... 6 2. Areas of Expertise....................................................................................................................................... 7 C. GRANT MANAGEMENT EXPERIENCE....................................................................................................... 7 1. Past Performance..................................................................................................................................... 7 2. Grants.............................................................................................................................................................. 7 D. ENVIRONMENTAL EXPERIENCE................................................................................................................ 8 E. PROFESSIONAL REFERENCES................................................................................................................... 8 II. PROPOSED IMPLEMENTATION OF SCOPE OF WORK.................................................. 9 A – PROJECT
UNDERSTANDING .............................................................................................................................. 9 B -‐ SCOPE .................................................................................................................................................................... 9 C – SPECIFIC

APPROACH
AND
METHODOLOGY:................................................................................................ 11 C-‐1
–
Community
and
Economic
Development
Department
Meetings ......................................11
C-‐2
–
Develops
and
maintains
good
working
relationships
with
other
city
Departments,

other
jurisdictions,
and
the
public..............................................................................................................11 C-‐3
–
Analyze
projects
for
compliance
with
the
City’s
General
Plan,
Zoning,
Subdivision

Map
Act,
applicable
plans
and
policies. ...................................................................................................12 C-‐4
–
Review
and
process
ministerial
applications
and
discretionary
entitlements
such
as:

Plan
Checks,
Zoning
Clearances,
Use
Permits,
Variances,
Site
Development
Permits,

Tentative
Maps,
Final
Maps,
General
Plan
and
Zoning
Amendments,
which
may
include

completing
site
visits
for
proposed
projects...........................................................................................12 C-‐5
–
Provide
environmental
analysis
and
support
for
specific
projects
related
to
biomass

and
energy. ...........................................................................................................................................................13 C-‐6
–
Compiles
and
analyzes
data
on
economic,
social,
environmental,
and
physical

factors
affecting
land
use. ..............................................................................................................................14 C-‐7
–
Meets
with Developers,
engineers,
property
owners,
contractors,
and
other

individuals
to
discuss,
advise,
explain
processes,
and
suggest
improvements
regarding

potential
projects,
pre-‐applications,
development
applications,
feasibility
analysis,

conceptual
development
plans
and
code
interpretation.................................................................. 14 C-‐8
–
Ability
to
write
Planning
Commission
and
City
Council
staff
reports,
resolutions,

ordinances,
conditions
of
approval,
and
give
oral
presentations.................................................15 C-‐9
–
Attend
public
hearings
and
community
meetings
as
necessary........................................16
C-‐10
–
Analyze
projects
and
provide
Peer
Reviews
for
CEQA
compliance................................16
C-‐11
–
Ability
to
review
projects
and
provide
comments
within
timelines
specified
by
the

Permit
Streamlining
Act
and
the
City
(shorter
timelines
may
be
required
for
certain

projects). ................................................................................................................................................................17 C-‐12
–
Provide
strong
emphasis
on
the
management
of
multiple
projects
and
competing

priorities
while
maintaining
quality, meeting
schedules
and
staying
within
budget. ........17
C-‐13
–
Facilitation
of
special
projects.......................................................................................................18 C-‐14
–
Public
Counter
Services.....................................................................................................................18 C-‐15
-‐
Williamson
Act
projects,
and
projects
subject
to
the
Surface
Mining
and

Reclamation
Act
(SMARA). ............................................................................................................................18 D -‐ SCHEDULE ......................................................................................................................................................... 19 III. FEE SCHEDULE............................................................................................................................ 19 4 IV – CONTRACT.................................................................................................................................. 20 A – FUNDING ........................................................................................................................................................... 20 B – TERMINATION.................................................................................................................................................. 20 C – HOLD
HARMLESS............................................................................................................................................. 20 V. OTHER INFORMATION.............................................................................................................. 21 ATTACHMENT A – REFERENCES .............................................................................................. 22 ATTACHMENT B - STATEMENT OF VALUES ........................................................................ 23 ATTACHMENT C - BUSINESS ETHICS...................................................................................... 24 ATTACHMENT D - RESUME .......................................................................................................... 25 ATTACHMENT E - VENDER QUESTIONNAIRE...................................................................... 27 ATTACHMENT F – OTHER INFORMATION.............................................................................. 29 5 I. QUALIFICATIONS
A. SUMMARY AND QUALIFICATIONS

1. Brief History and Purpose of Firm
RFM Land Use Consulting opened for business in Madera,
California on February 21, 2024 as a sole proprietorship. The owner started the firm after almost eighteen years of service at Madera County as a Planner.

RFM Land Use Consulting provides individualized services to governmental jurisdictions, community organizations, businesses and individuals.

Services provided by this firm include: site evaluations, ALUC, entitlement processing, CEQA/NEPA reviews (peer reviews) and preparation, contract staffing, zoning/general plan verifications, property use due diligence (past uses, past entitlements, site issues, etc.), peer reviews of CEQA and NEPA documentations, and grant program evaluation.

Grant program evaluations are geared toward seeing how each jurisdictions grant programs are being utilized, how effective the programs are, and conducting mock program audits to help ensure the jurisdiction is ready for a real audit is done. Reviews of grant applications are a part of this process, as well as monitoring of activities.

2. Staffing
RFM Land Use Consulting is a one-person business.

Robert Mansfield, Owner
Mr. Mansfield comes to the Planning field from the Environmental field where he had a wide range of complex responsibilities ranging from the proper handling, storing and disposing of hazardous materials and hazardous waste, to stormwater management. Mr.

Mansfield brings over 30 years of dedicated customer service, the last 18 of which in the Planning field, to the consulting field.

Mr. Mansfield has an Associates Degree in Fire Science, a Bachelors Degree in Environmental Studies with an emphasis in Environmental Law and CEQA, and a Masters in Urban and
Regional Planning, with an emphasis on Environmental Planning. 6 And for about 12 years he was a certified Emergency Medical Technician, serving as medic for a pharmaceutical company’s onsite emergency response team along with his normal duties as hazardous waste technician.

Mr. Mansfield is a member of the National Fire Protection Association (NFPA), Association of Environmental Professionals (AEP) and American Planning Association (APA). Mr. Mansfield served as Founding Board Member of the Central Chapter of the AEP. He is a Certified Planner through the American Institute of Certified Planners (AICP), and maintains the certification through regular Continuing Education courses.

3. Affirmative Action Policy
As Sole Proprietorship, RFM Land Use Consulting shall comply with all local, state and federal requirements as they pertain to Affirmative Action.

B. Land Use Planning Experience

1. Past Performance
Includes almost eighteen years experience as a Planner for the Madera County Planning Department. Duties included processing general plan amendments, rezonings, Conditional Use Permits for telecommunication towers, dairies, wineries, event centers, outdoor recreational facilities, and bed and breakfasts just to name a few.

Served as Chair to the Development Review Committee where environmental review levels were determined (from Categorical Exemptions to Environmental Impact Reports) and sat as the Zoning Administrator for reviews conducted for height variances, setback variances and minor updates to conditional use permits.

Past work includes being Lead Planner on complex Conditional Use Permits, Environmental Impact Report management, assisting in zoning code updates, general plan amendments, management of Housing Element updates (including coordination of consultants and the California Department of Housing and Community
Development), and reviews for setback and height variances.

As Lead Planner on projects, the owner was responsible for coordinating the efforts of other departments (both internally and externally) in processing of land use entitlements.
7 2. Areas of Expertise
RFM Land Use Consulting has experience in addressing issues related to dairies, wineries, bed and breakfasts, event centers, telecommunication towers, housing and agriculturally related projects.

The Principle of the business has also overseen two separate updates to the Madera County Housing Element. This oversight included coordination with separate consultants and the contracts associated with each project. In one instance, Mr. Mansfield was authorized to end the contract, and essentially do a complete rewrite of the Housing Element in coordination with the Department of Housing and Community Development.

C. Grant Management Experience

1. Past Performance
From 2011 to 2021, Mr. Mansfield had been involved with the Community Development Block Grant (CDBG) program through the California Department of Housing and Community Development and the Neighborhood Stabilization Program (NSP) through the US Department of Housing and Urban Development programs. The major function of the grant program for the County was the rehabilitation of housing units within its’ jurisdiction. The County did participate in a grant program for first time homebuyers (NSP).

Duties in these programs was the writing of the grant applications, making presentations to the Board of Supervisors as required by the grant, developing budgets and overseeing the use of funds. Mr.

Mansfield also oversaw the Loan Committee, which oversaw approvals (and the rare denial) of loan packages.

Mr. Mansfield also served on the California Department of Housing and Community Development’s CDBG Redesign Working Group.

2. Grants
The primary grants overseen by the Principle of RFM Land Use Consulting were related to housing rehabilitation and in one case a first time homeownership program.
8 In the housing rehabilitation program, homes owned by low-income families were evaluated for eligibility and need for rehabilitation work. From there, subcontractors were contracted with to do the actual work on ground and coordination of providing the 30-year no interest loans to the family members.

In the first time homeowners program, it was coordinating buying foreclosed homes, doing whatever rehabilitation was needed to address health, safety and welfare issues, and then finding eligible new homebuyers. Once the individuals were vetted, they were then sent through first time homebuyers educational programs to assist in ensuring their ability to keep and maintain the home.

Separately, Mr. Mansfield worked with the County’s Economic Development Commission (EDC) in procuring business grants to assist with new and expanding businesses in the County.

D. Environmental Experience
Work also included preparation of internal California Environmental Quality Act (CEQA) documents for Conditional Use Permits, Rezones, General Plan Amendments and related projects. This work ranged from determination if an Initial Study/Mitigated Negative Declaration was needed, or if a Categorical or Statutory Exemption covered the project.

Environmental Impact Reports were prepared by outside
consultants, so oversight of the consultant was conducted. This included ensuring scoping meeting was conducted all the way through final EIR preparation. Budget oversight and invoice payment was an integral portion of the oversight.

A National Environmental Policy Act (NEPA) environmental review was conducted on behalf of Madera County for a Tribal project in North Fork.

E. Professional References
Please refer to Attachment A of this proposal.
9 II. PROPOSED IMPLEMENTATION OF SCOPE OF WORK
A
–
Project
Understanding
The City of Chowchilla Community and Economic Development Department is requesting professional on-call planning services from a qualified firm or team of consultants to augment professional land use planning services for the Community Development Department, Land Use and Natural Resources (Planning) Division. The Department requests written responses to a Request for Qualifications for the selection of oncall or as-needed planning services associated with one or more proposed projects, including but not limited to, general planning related development and land use project review, site visits, public counter services, technical plan check for planning documents and plans, map review, conformance with Federal, State and local regulations, particularly the California Environmental Quality Act (CEQA) and general compliance with County Standards, Ordinances and Regulations.

In general, the successful individual or firm will be expected to provide oncall planning services for all types of projects requesting entitlements, including but not limited to new residential, commercial and industrial projects, projects requiring technical air quality analysis review, Williamson Act projects, and projects subject to the Surface Mining and Reclamation Act (SMARA).

It is understood that the winning firm will be under contract for an initial three (3) year term, with a potential extension of an additional two (2) years for a potential total of five (5) years.

B
-‐
Scope
In general, the successful individual or firm will be expected to provide oncall planning services for all types of projects requesting entitlements, including but not limited to new residential, commercial and industrial projects, projects requiring technical air quality analysis review, Williamson Act projects, and projects subject to the Surface Mining and Reclamation Act (SMARA).

The on-call planning services that a successful applicant would provide include, but is not limited to, the ability to perform the following:

1. Be present at the Community and Economic Development Department for meetings as agreed upon by staff and consultant. Remote or inperson meetings will be utilized as appropriate. 10 2. Develops and maintains good working relationships with other City departments, other jurisdictions, and the public.

3. Analyze projects for compliance with the City’s General Plan, zoning ordinance, Subdivision Map Act, applicable plans and other policies.

4. Review and process ministerial applications and discretionary entitlements, such as: Plan Checks, Zoning Clearances, Use permits, Variances, Site Development Permits, Tentative Maps, Final Maps, General Plan and Zoning Amendments, which may include completing site visits for proposed projects.

5. Provide environmental analysis and support for specific projects related to biomass and energy.

6. Compiles and analyzes data on economic, social, environmental, and physical factors affecting land use.

7. Meets with developers, engineers, property owners, contractors and other individuals to discuss, advice, explain processes, and suggest improvements regarding potential projects, pre-applications, development applications, feasibility analysis, conceptual development plans and code interpretation.

8. Ability to write Planning Commission and City Council staff reports, resolutions, ordinances, conditions of approval, and give oral presentations with presentation materials.

9. Attend public hearings and community meetings as necessary.

10. Analyze projects and provide Peer Reviews for CEQA compliance.

11. Ability to review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects).

12. Provide strong emphasis on the management of multiple projects and competing priorities while maintaining quality, meeting schedules and staying within budget.

13. Facilitation of special projects.
11 C
–
Specific
Approach
and
Methodology:

The City has indicated that the work will be done largely at the Consultant’s office, utilizing email for the distribution of work product. As RFM Land Use Consulting is considered a local company, traveling to the City offices will not be ruled out and can be accommodated on an as needed basis.

C-‐1
–
Community
and
Economic
Development
Department
Meetings
Attendance for Staff meetings will occur as arranged with the Community and Economic Development Department. Utilization of Zoom for remote meetings will occur as arranged. Given the close proximity of RFM Land Use Consulting’s office to the City of Chowchilla, meetings can be on-site at City of Chowchilla offices as needed.

An initial meeting with Department Staff will be conducted (at no fee under “Initial Consultation”) so as to get acquainted with Staff and to tighten up work protocols and procedures specific to the City of Chowchilla.

C-‐2
–
Develops
and
maintains
good
working relationships
with
other

city
Departments,
other
jurisdictions,
and
the
public.

Good working relationships is the crux of any successful working environment. RFM Land Use Consulting takes pride in developing and maintaining good customer relationships; both with those agencies, and departments therein, it contracts with as well as the customers those agencies serve.

It is important in any working environment to have good working relationships. There are multiple reasons for this: promotes effective teamwork, improves morale in the workplace, increases productivity and work satisfaction, and improved personal growth. All this then translates to good customer service all around.

To accomplish this, it will be important to communicate often, be consistent and trustworthy, avoid gossip, be positive in all interactions, know company guidelines, and deliver quality work on time. These are core values of RFM Land Use Consulting, and will be maintained throughout the contract.

It is understood that there will be a transition period where current city departments and the consultant will be establishing that working relationship.
12 RFM Land Use Consulting has the experience of establishing and maintaining working relationships with both internal departments (Public Works, Environmental Health, etc.) as well as outside agencies (Caltrans, Department of Fish and Wildlife, etc.). While it is acknowledged that some individuals in the outside agencies have moved on due to retirement or reassignment, it is the agency contact that is most important to maintain a relationship with.

C-‐3
–
Analyze
projects
for
compliance
with
the
City’s
General
Plan,

Zoning,
Subdivision
Map
Act,
applicable
plans
and
policies.

A review of all codes, ordinances, policies, the general plan, zoning ordinance, area plans and related documents will be conducted so as to become familiar with the City of Chowchillas’ land use regulations.

This assumes access to said documents is made accessible to the Consultant (via City’s website, provision of hard copy at start of contract, or other means as deemed appropriate).

Projects submitted for permitting through the City will be analyzed against the City’s General Plan, Zoning, Subdivision Map Act and other policies and plans in accordance to standard practice for consistency with those ordinances and polices, as well as legal standings. A written report will be provided with the results of the analysis and, if requested, any recommendations for moving forward.

It is our understanding that application packets will be sent to the Consultant via email in order to do the analysis in office. It may be necessary to conduct site visits to better understand the site and the project at hand and to conduct due diligence site inspections.

C-‐4
–
Review
and
process
ministerial
applications
and
discretionary

entitlements
such
as:

Plan
Checks,
Zoning
Clearances,
Use
Permits,

Variances,
Site
Development
Permits,
Tentative
Maps,
Final
Maps,

General
Plan
and
Zoning
Amendments,
which
may
include
completing

site
visits
for
proposed
projects.

All ministerial applications and discretionary entitlements will be reviewed and processed per City procedures and policies.

Consistency towards zoning and general plan ordinances as well as state law as appropriate will be of primary concern. Projects submitted for permitting through the City will be analyzed against the City’s General Plan, Zoning, Subdivision Map Act and other policies and plans in accordance to standard practice for consistency with those ordinances and polices, as well as legal standings.
13 Site visits, if deemed necessary, will include site evaluation and due diligence to ensure all issues that may be relevant are addressed. Site photos will be included and incorporated in to all staff reports to the Planning Commission and City Council.

Reports or memos, as appropriate, will be provided to the City at the conclusion of each review.

C-‐5
–
Provide
environmental
analysis
and
support
for
specific
projects

related
to
biomass
and
energy.

All environmental analysis will be conducted per the guidelines of the California Environmental Quality Act (CEQA) and, if necessary, the National Environmental Policy Act (NEPA). This will include conducting site visits, property due diligence (past uses and entitlements that may effect the current proposed use), surrounding property uses (and past due diligence), visual traffic patterns, and analysis of proposed use(s).

Preparation of Initial Studies, Negative Declarations, Mitigated Negative Declarations, and Mitigation Monitoring Report Programs will be done on the most current formats for each document. In the event a standardized format may not be available, one will be created and utilized as necessary.

Filings of pertinent documents to the CEQA Clearinghouse will be done in accordance to OPR (Office of Planning and Research) and Public Resource Code (PRC) requirements. Unless negotiated otherwise, it is assumed that the City will coordinate the filing requirements.

In response to a question on OpenGov, the City broadly indicated the possibility of EIR preparation by the Consultant. While the Principle of RFM Land Use Consulting has never actually prepared an EIR directly, he has overseen a number of other consultants who took lead position on preparations and therefore is quite familiar with the process and requirements of preparing them. Due to the limited staff size of RFM Land Use Consulting, the taking on of the preparation of an EIR directly is unfeasible at this time. However, RFM Land Use Consulting will provide Peer Review of any and all preparations of EIR’s and their relevant studies.

If the City desires, RFM Land Use Consulting can provide project management oversight of separate EIR Consultants. Hourly rate, reimbursables and mileage will be assessed.
14 Reports or memos, as appropriate, will be provided to the City at the conclusion of each review.

C-‐6
–
Compiles
and
analyzes
data
on
economic,
social,
environmental,

and
physical
factors
affecting
land
use.

Analysis of data on economic, social, environmental and physical factors affecting land use will be conducted on an ongoing basis as directed by the City. Data sources will include the County’s Economic Development Commission, State Office of Planning and Research, the American Planning Association, and other relevant sources.

Historical reports will be incorporated as deemed appropriate in order to provide an analysis on trends.

Periodic reports will be made to the Planning Department, Planning Commission, and City Council as deemed appropriate and necessary regarding the analysis conducted. Reports can be anything from simple memos of current conditions, to full Staff Reports depending on the overview required. Actual presentations to the Planning Commission or City Council (or both) can be arranged as needed.

C-‐7
–
Meets
with
Developers,
engineers,
property
owners,

contractors,
and
other
individuals
to
discuss,
advise,
explain

processes,
and
suggest
improvements
regarding
potential
projects,

pre-‐applications,
development
applications,
feasibility
analysis,

conceptual
development
plans
and
code
interpretation.

Meeting with developers, engineers, property owners, contractors and other individuals to discuss projects is a necessary aspect of any planning process. Routine and regular communication is necessary to avoid misinterpretations and inaccurate analysis.

Pre-meetings can be seen as beneficial to all parties so as to make the entitlement process run smoother. Sometimes such meetings can determine if a project is capable of being submitted for processing, and if they would be deemed complete at the initial submittal. The most common reason for delays in beginning processing is incomplete applications.

To that end, for each new project proposed, it will be recommended that all those involved with the project be invited to a meeting to evaluate if the necessary parts (application, applicable site, building and floor plans, necessary studies, etc.) are prepared to the City’s 15 standards. Once deemed complete, a period of internal review will be facilitated to provide due diligence reviews and input.

Meetings can be held either on Zoom or at City offices. Arrangements can be made to meet developers at their offices if it is preferred.

Reports or memos, as appropriate, will be provided to the City at the conclusion of each meeting.

C-‐8
–
Ability
to
write
Planning
Commission
and
City
Council
staff

reports,
resolutions,
ordinances,
conditions
of
approval,
and
give
oral

presentations.

Mr. Mansfield has had almost eighteen years experience writing Staff Reports at the County level. While acknowledged that the formatting may be different for the City of Chowchilla, the conceptual data is assumed to be the same.

Staff Reports and associated presentation materials for the Planning Commission and City Council will be done in manners consistent with City of Chowchilla standards of format. Reports will be written to address the economic, social, environmental, and physical impacts of the project; additional analysis will include compatibility with the general plan and zoning ordinances and addresses any and all findings of facts related to the project.

Associated environmental documents (Initial Studies, Negative Declarations, Mitigated Negative Declarations, etc.) will be prepared in conjunction with the Staff Reports. Postings with CEQAnet will be considered the City’s responsibility unless otherwise negotiated at the contract level.

Project submittals (such as operational statement, site plans, building plans as applicable, and any applicable studies) would be required to be submitted so as to do a complete due diligence analysis for the Staff Reports.

It is anticipated that the City will provide templates for Staff Reports, Ordinances, Resolutions and presentations so as to maintain consistency across the board.

Applicable ordinances and resolutions will be included in the Staff Report for presentation. Conditions of Approval will be drafted specific to each project along with any conditions monitoring programs provided.
16 Presentations to the Planning Commission and City Council will be made with PowerPoint slides hitting the highlights of the Staff Report.

C-‐9
–
Attend
public
hearings
and
community
meetings
as
necessary.

Attendance of public hearings and community meetings will occur on an as needed basis. It is anticipated that this will occur at City of Chowchilla offices, unless otherwise indicated. Attendance via Zoom can be arranged as well.

It is acknowledged that most public hearings and community meetings tend to be held during non-traditional work hours (evenings, weekends, etc.). Hourly rate will not change due to different hours.

Most community meetings attended by Mr. Mansfield have been in the capacity of providing a “voice” for the Planning Department as the community discusses issues related to their area (i.e. housing, roads, studies, etc.).

Meeting with engineers, developers, property owners, contractors, and other individuals to discuss the project and any issues that may have arisen and how to address them can be done either at City Offices or at the locations of the individuals.

C-‐10
–
Analyze
projects
and
provide
Peer
Reviews
for
CEQA

compliance.

All environmental peer reviews will be conducted per the guidelines of the California Environmental Quality Act (CEQA) and, if necessary, the National Environmental Policy Act (NEPA). This will include conducting site visits, property due diligence (past uses and entitlements that may effect the current proposed use), surrounding property uses (and past due diligence), visual traffic patterns, and analysis of proposed use(s).

In response to a question on OpenGov, the City broadly indicated the possibility of EIR preparation by the Consultant. While the Principle of RFM Land Use Consulting has never actually prepared an EIR directly, he has overseen a number of other consultants who took lead position on preparations and therefore is quite familiar with the process and requirements of preparing them. Due to the limited staff size of RFM Land Use Consulting, the taking on of the preparation of and EIR directly is unfeasible at this time.
17 RFM Land Use Consulting will provide Peer Review of any and all preparations of EIR’s and their relevant studies should the City desire it. Peer reviews can also be provided for Initial Studies and their related documents (Negative Declarations, Mitigated Negative Declarations, etc.).

It is assumed that as part of that peer review, relevant project documents will be provided to establish background of the project.

Said documentation will include, but not be limited to, project description, site plans, building plans (as necessary), operational statement providing further details of the project, and other related materials. This is to assist in the peer review of the environmental documentation.

Memos detailing the peer reviews will be made for the Planning Department that will include comments and recommendations (if any).

C-‐11
–
Ability
to
review
projects
and
provide
comments
within

timelines
specified
by
the
Permit
Streamlining
Act
and
the
City

(shorter
timelines
may
be
required
for
certain
projects).

All established timelines for projects would be adhered to. Multiple projects can be handled and managed to ensure all timelines (publication, noticing, etc.) can be met.

Time management skills are the hallmark of RFM Land Use Consulting, a skill honed over the decades in different capacities and environments. This skill is instrumental to meeting timelines on projects under the Permit Streamlining Act.

Written comments will be provided in memo form (or otherwise indicated by the Planning Department) at the conclusion of each review.

C-‐12
–
Provide
strong
emphasis
on
the
management
of
multiple

projects
and
competing
priorities
while
maintaining
quality,
meeting

schedules
and
staying
within
budget.

Having worked as Lead Planner on multiple projects at once, keeping organized has been found to be quite useful.
18 It is anticipated that there will be multiple projects being submitted at any one given time. As long as projected deadlines are provided, prioritization of the workload is not an issue.

C-‐13
–
Facilitation
of
special
projects.

Facilitation of special projects will be provided as Lead Planner. All aspects of Project Management will be adhered to from start to finish.

Facilitation will include establishing time lines, need for sub-consultants dependent on complexity of projects, and establishing budgets and seeing that said budgets are adhered to as closely as possible.

Staff meetings will be held with City Staff members on an as needed basis. These meetings can be conducted at City offices, or via Zoom.

C-‐14
–
Public
Counter
Services.

The Background dialogue of the RFP mentions Public Counter Services, and a response to a question regarding such services the City indicates this as a basic requirement. The city further indicates that time served at the front counter will be held to a minimum.

RFM Land Use Consulting has no issue providing this service, as it is felt that customer service is a standard function. It is assumed that public counter service will include: application intake, zoning and general plan designation verifications, and related typical front counter duties.

Even as Senior Planner for the County, Mr. Mansfield was regularly scheduled for rotation at the public counter and to receive calls.

Standard hourly wage will be assessed, as well as mileage.

C-‐15
-‐
Williamson
Act
projects,
and
projects
subject
to
the
Surface

Mining
and
Reclamation
Act
(SMARA).

Consultant will assist the City with preparation of any and all necessary permit applications.
19 D
-‐
Schedule
The City provided no schedule of completion dates. It is assumed that the Consultant will be brought in on an as needed basis. It is understood that the contract minimum duration is three years, with a five-year maximum length.

It is also understood that there are no set days or hours for work product arrivals, only on an as needed basis. There are no known set days or hours per day indicated in the RFQ. If City desires Consultant to be in the office a set day or days per week, arrangements can be made.

The fee schedule is prepared on a per project basis, and not a set number of hours per day or per week.

III. FEE SCHEDULE
The following is the fees applicable to this project:
• Standard Hourly Wage: $191.82
• Mileage (vehicle): $0.67 per mile
• Lodging: Reimbursable at cost
• Transportation (non-vehicle): Reimbursable at cost
A breakdown by task for fees is included on a separate page to be submitted separately from this proposal.

All line items indicating number of billable hours are based on weekly basis of a potential of 40 billable hours per week. At the time of preparation, the City indicated that they had no set value of maximum hours per day, week or month. Only that the term of the contract was three years, with an option of two additional years for a total of five years.

The fee schedule is prepared on a per project basis, and not a set number of hours per day or per week.

All line items indicating a mileage rate will be based on total miles driven to attend to assigned tasks. Mileage is considered round trip from Consultants office to site and back, with an approximate 28 miles minimum assumed (from Consultant’s office to City of Chowchilla and back). Additional mileage will be assessed as needed.

Lodging and non-vehicle transportation line items were left off the proposal to the City of Chowchilla given the proximity to the base of operations of RFM Land Use Consulting. If there is any out-of-county or 20 out-of-state travel required for any projects, all non-vehicle transportation and lodging billing will be included at reimbursable rates on the next relevant invoice.

No sub-contractors were identified for the RFP/Q. Should sub-contractors be needed, their services will be negotiated with the City first, and their fees will be considered reimbursable on a per project basis.

All invoiced billing is considered due within 14 calendar days of presentation, and is considered late on the 15th day and will have late fees assessed per day as is unpaid.

IV – CONTRACT
If City provides contracts, like the one provided in the RFQ packet, the following provisions shall be included:

A
–
Funding
It shall be stipulated in the contract that if the City budget of the current year and/or any subsequent years covered under the Agreement does not appropriate sufficient funds for the program, the Agreement shall be no longer in force or effect. It shall be further stipulated that should such event occur, the Consultant shall submit final billing for work done to that point, and the City shall be required to fulfill its’ financial obligations to that point. At which point, no further obligations of either party shall be enforced or required.

B
–
Termination
It shall be stipulated that the contract is subject to termination by either party upon 30 days written notice of intent to terminate.

The Consultant may terminate the contract at any time, without written notice, upon a material breach of contract by City.

C
–
Hold
Harmless
City shall hold harmless, defend and indemnify Consultant and its officers, officials, employees, and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or 21 damage which was caused by the sole negligence or willful misconduct of the City.

V. Other Information
See Attachment F.
22 Attachment A – References
Ryna Irwin
Building Permit Technician
Madera County Community & Economic Development
559-675-7821
Lois Leonard
Business Assistance Manager
Madera County Economic Development Commission
559-675-7768
23 Attachment B - Statement of Values
In supporting the efforts of local jurisdictions in their efforts to provide for the health, safety and welfare of their communities, we are committed to dealing responsibly and ethically with those jurisdictions and all participants in the land use planning process. Toward that goal, RFM Land Use Consulting shall incorporate these values in all we do:

Our clients are our primary responsibility and will be treated with dignity and respect. In an atmosphere of trust, open
communication will be the basis for responding to clients’ identified needs. While receiving services, clients will have the opportunity to develop the skills, which enable them to better provide for themselves and their communities. Our relationship will be one of working with, rather than for, the individuals and families in the programs.

We will cooperate in full cognizance and compliance with contractual relationships and honor the commitments we make with our clients. We will endeavor to contain costs while providing quality services.

Within RFM Land Use Consulting, personal and professional needs will be respected and the qualities of fairness and cooperation in staff relationships will be encouraged. Subcontractors will be treated with respect and professionalism in all matters carried out by this company. Rights and responsibilities will be clearly stated.

These values will guide this company as we represent the needs and wishes of our clientele.
24 Attachment C - Business Ethics
RFM Land Use Consulting shall abide by the AICP Code of Ethics and Professionalism as adopted on March 19, 2005 and Revised in November 2021. 25 Attachment D - Resume
Robert Mansfield, AICP
PO Box 1184, Madera, California 93639 (559) 505-5033
---------------------------------------------------------------------------------------------------------- I am an experienced planning professional with eighteen years planning experience. I have strong experience in CEQA and NEPA, processing entitlements and customer service.

AREAS OF EXPERTESE
• CEQA/NEPA
• Airport Land Use Commission
• Grant Management
• Entitlement processing
• Zoning and General Plan
• Dairies
• Wineries
• Telecommunication

EDUCATION
• California State Association of
Counties, Credentialed
California County Senior
Executive
• California Planning
Roundtable Leadership
Academy
• MURP, San Jose State
University
• B.S., Environmental Studies,
San Jose State University
• A.S., Fire Science, Mission
College

PROFESSIONAL

ORGANIZATIONS
• National Fire Protection
Association
• Association of Environmental
Professionals
• American Planning
Association
• American Institute of Certified
Planners

AWARDS/RECOGNITIONS
• SJSU AS-55 Leadership
Award (2005)
• SJSU Department of Urban
and Regional Planning
Service Award (2005)
• AICP Certified (2011)
• California County Planning
Directors Association
Certification of Appreciation
(2014)

VOLUNTEER WORK
• National Park Service,
Manzanar Historical Site
(2005 to present).

SPECIAL PROJECTS
Tri-Dairy CUP and EIR – Madera
County. Principle Planner.

Oversaw consultant work on
preparation of EIR for three separate
dairies and their individual
Conditional Use Permits. Budget:
$195,000
Citygate Fire Service Study –
Madera County. Principle Planner.

Oversaw study of fire service
availability in Madera County. Study
recommended process by which to
increase coverage in the county by
emergency services. Budget:
$70,000.
26 Housing Element, 2009-2014,
2016-2024 – Madera County.

Principle Planner. Oversaw the
preparation of the County’s Housing
Element. Coordinated contract
administration. Coordinated final
preparation of document for HCD
review. Budget: $70,000.

Community Development Block
Grant Redesign Working Group –
California Department of Housing
and Community Development.

Work with other jurisdictions with the
Housing and Community
Development CDBG group to
redesign grant program.

Tully-Senter SNI Community Hub
Development Project, San José
State University (2003-2004).

Research community service
providers to assess availability and
need; establish demographic profile
of community; develop database of
services provided for community;
produce recommendations for site
selections; provide site design
suggestions for lead architect;
provide site evaluations on
circulation, safety and visibility.

Community Development Block
Grant Housing Rehabilitation
Program – Madera County. Write
grant applications, oversee loan
committee, manage budgets for
individual programs, write RFP’s for
subcontractors to facilitate actual
construction work, process loan
payoffs, and manage program
income funds.
27 Attachment E - Vender Questionnaire

1. Did you read through and confirm that you met all the proposal requirements including the sections:
a. General Conditions;
b. Special Provisions and Specifications
Yes.

2. Please Upload your COMPLETE Proposal here, which includes:
a. Bid Summary
b. Statement of Experience and Qualifications
c. Non-Collusion Declaration, if applicable
Done on initial submittal.

3. Please Upload your COMPLETE proposal here. Upload fee proposal separately in the next step.

Done on initial submittal.

4. Please upload document(s)
References shall be included as part of the submittal and labeled as Attachment A, RFP Reference Form, provide at least three references regarding your experience with public agency clients for whom similar or comparable services have been or are being performed. A minimum of three references must address projects where the identified project manager for the Chowchilla update proposal played a critical role. Include the name and email address of their principle representatives who can respond to questions concerning those services you provide.

5. Proof of insurance.

To be provided on request.

6. Business License.

Please upload documents. Prior to beginning any work or delivering any equipment of material to be furnished under this agreement, the proposer shall secure the appropriate business license from the City of Chowchilla. Business license information may be obtained by calling (559) 665-8615.
28 RFM Land Use Consulting currently has a Business License from the City of Madera, as well as the County of Madera. Should this firm be selected to provide services, a City of Chowchilla Business License will be applied for.

7. Any Federal or State of California License/Certification Please upload document(s). Any Federal or State of California License/Certification required to provide the services will be required.

No Federal or State of California licenses or certifications were indicated in the RFP/RFQ to be provided.
29 Attachment F – Other Information
No litigation, mediation, or arbitration regarding the performance of any services provided by RFM Land Use Consulting has been brought against the Firm, or has been adjudicated, within the last five (5) years.

Robert Mansfield is a Certified Planner under the American Instituted of Certified Planners, and no claims against that certification or disciplinary action has occurred since original certification in 2011.

Robert Mansfield has no personal or professional relationship with any member of staff, elected official, or appointed official of the City of Chowchilla or their families.

No bankruptcies have been filed, personally or business wise, in the last five years.

RFM
Land
Use
Consulting
Fee
Schedule
Robert
Mansfield,
Owner
City
of
Chowchilla
Community
Economic
Development
2024-‐RFP-‐027 Page 1 of 3

Unit
Cost

Unit
ID
Unit
Total
Notes
Meetings
Initial
Meeting
to
establish
parameters
of
job -‐ $

per
hour 2 $

Initial
consultation,
free
(standard) -‐
Attendance
with
Staff 191.82$

per
hour 2 $

383.64
assumes
per
meeting
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Public
Hearings
-‐
City
Council 191.82$

per
hour 4 $

767.28
assumes
per
Public
Hearing
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Public
Hearings
-‐
Planning
Commission 191.82$

per
hour 4 $

767.28
assumes
per
meeting
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

assumes
per
meeting
Community
Meetings 191.82$

per
hour 5 $

959.10
assumes
per
Community
Hearing
Travel
to/from 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Meetings

(Developers,
Engineers,
Property
Owners,
Contractors,
Customers,
etc.)
-‐

discuss,
advise,
explain
process,
suggest
improvements,
pre-‐applications
Meeting
with
Developers 191.82$

per
hour 3 $

575.46
assumes
per
meeting
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Meeting
with
Engineers 191.82$

per
hour 3 $

575.46
assumes
per
meeting
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Meeting
with
Property
Owners 191.82$

per
hour 3 $

575.46
assumes
per
meeting
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Meeting
with
Contractors 191.82$

per
hour 3 $

575.46
assumes
per
meeting
Travel
to/from
(as
needed/non
Zoom) 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Peer
Reviews
CEQA
(Initial
Study) 191.82$

per
hour 4 $

767.28
assumes
per
project
review
Site
Visits
(as
needed) 191.82$

per
hour 4 $

767.28
as
needed
Memo/Staff
Report
on
Review 191.82$

per
hour 1.5 287.73 $

Projects 191.82$

per
hour 4 $

767.28
assumes
per
project
review
Site
Visits
(as
needed) 191.82$

per
hour 4 $

767.28
as
needed
Memo/Staff
Report
on
Review 191.82$

per
hour 1.5 287.73 $

Draft
Environmental
Impact
Report
(EIR) 191.82$

per
hour 10 1,918.20 $

Draft
peer
review
Site
Visits
(as
needed) 191.82$

per
hour 5 $

959.10
as
needed
Memo/Staff
Report
on
Review 191.82$

per
hour 2 $

383.64
RFM
Land
Use
Consulting
Fee
Schedule
Robert
Mansfield,
Owner
City
of
Chowchilla
Community
Economic
Development
2024-‐RFP-‐027 Page 2 of 3

Unit
Cost

Unit
ID
Unit
Total
Notes
Final
Environmental
Impact
Report
(EIR) 191.82$

per
hour 10 1,918.20 $

Final
peer
review
Memo/Staff
Report 191.82$

per
hour 2 $

383.64
EIR
NOP
Peer
Review 191.82$

per
hour 0.75 143.87 $

Memo
of
Review 191.82$

per
hour 0.5 95.91 $

Peer
Review
of
studies
(EIR) 191.82$

per
hour 10 1,918.20 $

per
study,
dependent
on
complexity
Memo
of
Review 191.82$

per
hour 5 $

959.10
dependent
on
complexity
of
studies
Peer
Review
of
responses
to
comments
(EIR) 191.82$

per
hour 5 $

959.10
dependent
on
complexity
of
responses
Memo
of
Review 191.82$

per
hour 2 $

383.64
Review
of
Findings
(EIR) 191.82$

per
hour 2 $

383.64
Memo
of
Review 191.82$

per
hour 2 $

383.64
Review
of
Overriding
Considerations 191.82$

per
hour 3 $

575.46
Memo
of
Review 191.82$

per
hour 2 $

383.64
Review
of
Mitigation
Monitoring
Reporting
Program 191.82$

per
hour 5 $

959.10
dependent
on
complexity
of
program
Memo
of
Review 191.82$

per
hour 2 $

383.64
Staff
Reports
City
Council 191.82$

per
hour 5 $

959.10
per
report,
writing,
review
and
edit
Planning
Commission 191.82$

per
hour 5 $

959.10
per
report,
writing,
review
and
edit
Analysis
Project
for
Compliance 191.82$

per
hour 3 $

575.46
assumes
per
project
(general
plan,
zoning
ordinance,
SMA
and
policies)
Review
and
process
ministerial
applications
and
discretionary
applications 191.82$

per
hour 5 $

959.10
assumes
per
application
(plan
checks,
zoning
clearances,
use
permits,
variances,
site
development
permits,

tentative
maps,
final
maps,
general
plan
and
zoning
amendments)
Site
visits 191.82$

per
hour 3 $

575.46
assumes
per
project
Site
visit
travel 0.67$

per
mile 28 18.76 $

assumes
round
trip
from
RFMLUC
Office
Environmental
Analysis
and
support
for
biomass
and
energy
projects 191.82$

per
hour 5 $

959.10
assumes
per
project
Compile
and
analyze
data
on
economic,
social,
environmental,
and
physical
factors 191.82$

per
hour 8 $

1,534.56
Feasibility
Analysis 191.82$

per
hour 8 $

1,534.56
Memo/Staff
Report 191.82$

per
hour 2 $

383.64
RFM
Land
Use
Consulting
Fee
Schedule
Robert
Mansfield,
Owner
City
of
Chowchilla
Community
Economic
Development
2024-‐RFP-‐027 Page 3 of 3

Unit
Cost

Unit
ID
Unit
Total
Notes
CEQA
Preparation
(Non-‐EIR)
Initial
Studies 191.82$

per
hour 10 1,918.20 $

assumes
per
CEQA
Initial
Study

(includes
data
collection,
analysis,
outside
agency
contact,
etc.)
Negative
Declaration 191.82$

per
hour 0.5 95.91 $

assumes
per
Neg.

Dec.

Mitigated
Negative
Declaration 191.82$

per
hour 2 $

383.64
assumes
per
Mitigated
Neg.

Dec.

Mitigation
Monitoring
Reporting
Program 191.82$

per
hour 2.5 479.55 $

assumes
per
MMRP
Categorical
Exemptions 191.82$

per
hour 0.75 143.87 $

assumes
per
Cat.

Exemp.

Site
Visits
in
connection
to
CEQA
preparation 191.82$

per
hour 3 $

575.46
assumes
per
CEQA
Initial
Study

Travel
to
site
visits 0.67$

per
mile 28 18.76 $

assumes
round
trip
to
site
Posting
of
relevent
documents
at

OPR/CEQANET
(etc.) 191.82$

per
hour 1 $

191.82
assumes
City
does
not
handle
filing
Noticing
of
preparation 191.82$

per
hour 1.5 287.73 $

assumes
City
does
not
handle
filing
Response
to
comments
(as
needed) 191.82$

per
hour 10 1,918.20 $

Oversight
of
EIR
Consultant 191.82$

per
hour 40 7,672.80 $

if
required
by
City
Memo/Staff
Report 191.82$

per
hour 5 $

959.10
Public
Counter
Service
Counter
Service 191.82$

per
hour 8 $

assumes
full
day,
unless
negotiated 1,534.56
Travel
to
City
office 0.67$

per
mile 28 18.76 $

round
trip
from
RFMLUC
Office
Williamson
Act/SMARA
Permits
Permit
processing 191.82$

per
hour 10 1,918.20 $

Site
Visits
(as
needed) 191.82$

per
hour 5 $

959.10
Meetings
with
appropriate
State
Agencies 191.82$

per
hour 5 $

959.10
Mileage
(to
State
Agencies)
(Sacramento) 0.67$

per
mile 276 184.92 $

as
needed
-‐
assumes
138
miles
one
way
Mileage
(to
City) 0.67$

per
mile 28 18.76 $

as
needed
Memo/Staff
Report 191.82$

per
hour 2 $

383.64
Total
Estimate $

51,146.43

STATEMENT OF QUALIFICATIONS

ON-CALL PLANNING SERVICES

CITY OF CHOWCHILLA
QKinc.com | (559) 449-2400
601 Pollasky Avenue, Suite 301 | Clovis, CA 93612 | (559) 449-2400 Engineering | Land Surveying | Planning | Environmental | Landscape Architecture | Construction Management QKinc.com May 3, 2024
Mark Hamilton
Director of Community and Economic Development
City of Chowchilla, 130 S. Second Street
Chowchilla, CA 93610
(559) 665-8615 Ext: 400
[email protected]
Subject: Statement of Qualifications for On-Call Planning Services for the City of Chowchilla Community & Economic Development Department
Dear Mr. Hamilton:

QK, a California Corporation, believes that all cities, big and small, deserve the same high-quality city planning services, delivered by educated and experienced professionals who can navigate through and even simplify the complexities of city planning. That is where QK shines brightest. QK would very much like to continue providing the City of Chowchilla with On-Call Planning Services. We have been with you for recent city planning successes, including the Panda Express, Camarena Healthcare Clinic, Rancho Calera, and the Strategic General Plan Update projects.

These are exciting times for Chowchilla’s development. The City will be facing several growth issues in the near future. These include expansion of the industrial park, dealing with high speed rail issues, continuing to improve economic development downtown, and creating attractive, livable neighborhoods.

We are keeping the same team of planners recently serving Chowchilla, with Annalisa Perea remaining as the main planner and contact with the City, and Trevor Stearns serving as the QK Project Manager, with services being managed and provided from our Clovis office. We strive for this QK team to be a valued partner, acting as an extension of your staff and able to find and implement workable and creative solutions to Chowchilla’s planning needs. Having the largest planning staff in the Valley allows us to assign necessary additional resources quickly when needed, thereby eliminating potential gaps in service.

Lastly, each of our team members works extensively with the public, both individually and in teams, to find solutions that benefit both the community and the individual applicant or property owner. Our mission, “To be an indispensable partner to our clients, communities, and each other,” is exemplified through our planners.

Amber Aguayo, CFO/COO, is authorized to contractually bind the firm. Please do not hesitate to contact Mr. Brandt by phone or e-mail (559-733-0440 or [email protected]) if you have any questions or require additional information. QK acknowledges all published addenda.

With appreciation,
Steve Brandt, AICP
Principal-in-Charge/Principal Planner
Amber Aguayo

CFO/COO
P240209
(800) 955-7599 | QKinc.com 3
Table of Contents
A. Cover Letter...................................................................................................................... 2 B. Brief Company Profile........................................................................................................ 4 Location of Company Headquarters and Branch Offices ................................................................................5 Disciplines and Staffing...........................................................................................................................................6 C. Organization and Staffing .................................................................................................. 8 D. Description and Approach ................................................................................................ 13 E. Cost Proposal.................................................................................................................. 17 F. Résumé, Relevant Projects/Services with References........................................................ 20 G. Other Information Requested........................................................................................... 26 May 3, 2024
P240209
© Copyright by Quad Knopf, Inc. dba QK
Unauthorized use prohibited
601 Pollasky Avenue, Suite 301
Clovis, CA 93612
(559) 449-2400
(800) 955-7599 | QKinc.com 4
B. Brief Company Profile
Since 1972, QK has successfully partnered with cities,
counties, state agencies, and other public agencies to develop efficient solutions that have lasting positive impacts on Central Valley communities. Founded on the idea of providing high-quality engineering and planning services to Central Valley cities, we now offer an array of services that contribute to sustainable communities and elevate the quality of life.

Our diverse staff of over 140 employees provides land use planning, environmental planning and permitting, biological resources, civil engineering, land surveying, utility coordination, construction management, labor compliance, urban design, landscape architecture, and geographic information systems from six Central Valley offices. We take pride in the ability to offer in-house, programmatic professional services to serve our diverse clientele.

QK provides a full array of technical services to guide projects through the ever-changing landscape of the local, State, and federal entitlements and permitting process. Our environmental planning staff has prepared thousands of
defensible CEQA and NEPA documents that help both public agencies and private developers achieve project objectives, budgets, and schedules while thoroughly complying with
applicable environmental regulations.

QK Firm Overview
Many of our planners are former public-sector planners, and their experience has led to proactive strategies
that can often streamline the environmental process
and facilitate a positive outcome for complex and large projects.

They are also skilled in collecting public opinion through outreach efforts and adept at making presentations
to Planning Commissions, Boards of Supervisors, City
Councils, and Special District Boards. QK also offers a full suite of subject matter experts to prepare technical documents to support the environmental review process.

QK has provided on-call and contract planning services
to Central Valley cities for over 50 years. Our current team of planners has worked directly on staff or
as contract planners for at least 15 city and county
planning departments, most here in the San Joaquin
Valley. Each is a little different, with different processes, different challenges, and different needs, and we are ready to provide the mix and style of planning services that is right for the City of Chowchilla.
(800) 955-7599 | QKinc.com 5
Number of Years in Business
52 years
QK Office
Full-time Remote Staff
City of Chowchilla
MERCED
(209) 723-2066
2816 Park Avenue
Merced, California 95348

BAKERSFIELD
(661) 616-2600
5080 California Avenue, Suite 220
Bakersfield, California 93309

PORTERVILLE
(559) 781-2700
150 West Morton Avenue
Porterville, California 93257

VISALIA - HEADQUARTERS
(559) 733-0440
901 East Main Street
Visalia, California 93292
CLOVIS
(559) 449-2400
601 Pollasky Avenue, Suite 301
Clovis, California 93612

HANFORD
(559) 582-1056
609 North Irwin Street
Hanford, CA 93230
Location of Company Headquarters and Branch Offices
1972
Quad Consultants
founded
1976
Knopf Engineering
founded
Quad Consultants &
Knopf Engineering merge
to form Quad Knopf, Inc.
1998
2016
Quad Knopf, Inc.
rebrands to QK
140+ QKers provide
a holistic suite of
consulting services
Today
(800) 955-7599 | QKinc.com 6
Advanced Unmanned Aerial
System (UAS) Mapping
ü
Labor Compliance
Biological Resources Land Surveying
Civil Engineering Land Use Planning
Construction Management Landscape Architecture
Environmental Permitting &
Planning Urban Design
Geographic Information
Systems (GIS) Utility Coordination
Disciplines and Staffing
QK has a diverse staff of more than 140 employees in six offices – Visalia, Clovis, Merced, Hanford, Bakersfield, and Porterville.

We provide:

Managing On-Call Assignments and Deliverables
Steps to Success
Understand Project Goals and Deliverables
• Creating a shared vision of completion obtained thorough scope development and project kickoff Project Execution Through Delivery
• Setting defining project schedule, including tasks and milestones • Regular communication with City staff via in-person/virtual meetings, emails, and phone calls - Updates and progress
- Coordination with any stakeholders
- Discussions due to unforeseen problems or issues
• Serving as an extension of City staff with seamless collaboration • Implementing mandatory QA/QC process for best outcomes • Leveraging agency relationships for successful project delivery • Conducting plan checks for constructability while managing contractor relationships Delegation
• Assigning experienced team members and resources to ensure deliverables are completed on time and within budget using our internal automated system to track budges and deliverables (800) 955-7599 | QKinc.com 7
QK provides Comprehensive Zoning Code Updates for many planning projects, please see below for an example of Form-Based Codes provided for the City of Tulare.
(800) 955-7599 | QKinc.com 8
Name | Title Role | Qualifications

STEVE BRANDT, AICP
Principal Planner
B.A. Marketing/Management
Fresno Pacific University
Certified Planner
American Institute of Certified
Planners, No. 133286
Principal-in-Charge
Steve will be vital in overseeing the City of Chowchilla On-Call Planning Services. He will provide strategic direction and guidance that align with the City of Chowchilla’s requirements and objectives. He will be pivotal in maintaining project consistency, verifying that all initiatives adhere to the City of Chowchilla’s broader objectives, and facilitating effective resource management.

TREVOR STEARNS
Senior Associate Planner
B.S. Geography
California State
University, Fresno
Geospatial Information Systems
Certificate
Project Manager | Primary Point of Contact
In his role as the primary point of contact and Project Manager, Trevor’s responsibilities will directly contribute to the efficient progress and successful completion of the City of Chowchilla’s On-Call Planning Services. Emphasizing accountability, Trevor will take the lead in proactive issue resolution and maintain regular reporting, progress updates, and milestone reviews with the City of Chowchilla and relevant stakeholders. These actions will provide transparency, facilitate collaboration, and prompt action on potential challenges, all essential for project success.

ANNALISA PEREA, AICP
Senior Planner
B.S. City & Regional Planning
California Polytechnic State
University, San Luis Obispo
Architecture & Urbanism SAB
Universidade Federal do Rio de
Janiero, Brazil
Certified Planner
American Institute of Certified
Planners, No. 29661
On-Call City Planner
Annalisa has served the City of Chowchilla as the On-Call City Planner since 2016. She brings an interdisciplinary perspective to all of her work, with an understanding on sustainability, innovate designs and socio-economic issues of the urban context. She will conduct environmental analysis and prepare CEQA-compliant documentation on a wide range of issues, utilizing both qualitative and quantitative analysis and computerized air quality modeling. With a keen understanding of sustainability and socio-economic issues, Annalisa brings an interdisciplinary perspective to all of her projects, from largescale urban planning to visionary landscape and urban design.

JAYMIE BRAUER
Principal Planner
M.A. Anthropology
University of Texas, Austin
B.S. Anthropology
Purdue University, West
Lafayette
CEQA Lead
Jaymie will tailor her approach to the unique aspects of the City of Chowchilla’s project objectives, site conditions, and applicable local, State, and national requirements. The intent of CEQA is to analyze the potential impacts and environmental consequences of a project.

She will achieve this by: informing stakeholders of the potential environmental effects of a project, identifying options to avoid or reduce environmental damage, preventing significant damage by mandating project changes through alternative methods or mitigation measures, and informing the public about why a project resulting in significant environmental impacts was approved.

C. Organization and Staffing
Project Team
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Name | Title Role | Qualifications

ZACHARY NEUMANN
Senior GIS Analyst
B.S. Environmental
Science, GIS Minor
Portland State University
GIS Analyst
Zachary will be vital in his role with GIS mapping services, data collection and analysis, research activities, and drafting support and help maintain the city’s geographical information system (GIS). This approach provides meaningful insights into a range of asset locations, from public works and telecommunications infrastructure to more specialized services like mineral exploration or renewable energy. QK is an ESRI Partner capable of using existing data sets with web-based ArcGIS Online technology for enhanced decision-making in urban planning, natural resource management, environmental protection, and much more!

IRENE MORENO
Assistant Project
Manager
B.A., Organizational
Leadership
Fresno Pacific University
A.A., Liberal Arts Degree
College of the Sequoias
Assistant Project Manager
Coming off a recent assignment working on-site with the City’s Community & Economic Development Department’s staff, we want to keep Irene involved with City projects. As Assistant Project Manager, she will assist Trevor with proactive issue resolution and maintain regular reporting, progress updates, and milestone reviews with the City of Chowchilla and relevant stakeholders.

She enjoys building a rapport with clients and staff to continue a good working relationship.

CHRIS MYNK, AICP
Principal Planner
B.S. Community &
Regional Planning
Iowa State University
Certified Planner
American Institute of
Certified Planners, No.
24114
Principal Planner
Chris brings a wealth of experience and enthusiasm to QK, following a successful 12-year tenure as a senior-level planning manager with the Kern County Planning and Natural Resources Department (County Planning).

While at County Planning, Chris honed his skills in CEQA and NEPA document preparation and mitigation compliance. Now at QK, he expertly manages project entitlement efforts for both public agencies and private interests, ensuring top-notch results for his clients. With a passion for delivering excellent outcomes, Chris provides in-depth technical analysis of environmental documentation related to a diverse range of issue areas. As a strong advocate for his clients, he goes the extra mile to guarantee the best possible results for their projects, which includes public outreach and close interaction with public agencies. Chris’s areas of expertise span the California Central Valley, Mojave Desert, Oil and Gas permit processing, commercialscale renewable energy (wind and solar), as well as residential, commercial, and industrial development. His upbeat approach and dedication make him an invaluable asset to the QK team and his clients. Chris will serve as a resource to the Planning team providing services to the City of Chowchilla.

Additional Support Staff
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Name | Title Role | Qualifications

KIRA NOGUERA
Senior Planner
B.S. Environmental Policy
Analysis & Planning
University of California,
Davis
Senior Planner
Kira brings a comprehensive understanding of public and private sector planning methods to QK’s team. She served as City Planner for Fresno and Madera before joining QK, where her role primarily involved processing planning applications, assisting developers and citizens, and managing planning projects. Her experience also includes field environmental compliance management for PG&E’s solar facilities. Kira combines all of this diverse experience to assist QK’s clients with their most difficult planning projects. During her QK tenure, Kira has furthered her planning expertise acting as Contract City Planner for the cities of Selma, Lindsay, and Rocklin, and the County of Calaveras.

CHRISTINE CHAVEZ
Senior Planner
Master of Public
Administration
California State
University, Fresno
B.A. Sociology
University of the Pacific
Management and
Supervisory Certificate
Tulare County
Transit and Paratransit
Management Certificate
Senior Planner
Christine is a highly skilled and dedicated Senior Transportation/Traffic Planner with nearly two decades of experience in planning, modeling, and public administration for multimodal transportation projects throughout the Central Valley. She has a strong background in managing multimodal planning and policy, regional transit service operations and maintenance, and local, state, and federal funding and compliance. With a keen interest in using her public administration skills to improve transportation, Christine has developed planning documents, implemented policies, and created funding strategies that have led to increased local funds for capital and operational improvements. Christine is fluent in English and Spanish and possesses excellent communication and public speaking skills, allowing her to work effectively with diverse teams and partner agencies. Her extensive experience in contract management, transit/multi-modal planning, and state and federal statutes and guidelines make Christine an invaluable asset to any transportation-focused organization.

MARINA HUENERS
Senior Associate
Planner | Urban
Designer
B.S. Landscape
Architecture
California Polytechnic
State University
A.A. Fine Arts
Moorpark Community
College
Senior Associate Planner | Urban Designer
Marina is a highly skilled urban designer and land planning specialist with over a decade of experience in the field. Her expertise covers a broad range of areas, including master planning, area development plans, site programming, and more. She’s well-versed in developing existing constraint maps, construction site documents, land acquisition entitlement plans, annexation applications, specific plans, pre-zoning entitlement reports, and municipal service review reports. One area where Marina really shines is in her ability to provide site-specific guidance that incorporates climateappropriate standards. With her guidance, communities are designed with the environment in mind. But Marina’s skills don’t stop at planning - she’s also a talented designer with a keen eye for urban and graphic design. Her ability to provide graphic representations of project visions allows clients to create communities that are not only functional and sustainable but also visually stunning.
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Name | Title Role | Qualifications

THOMAS KOBAYASHI
Senior Associate
Planner
B.S. City and Regional
Planning
California Polytechnic
State University
Senior Associate Planner
Thomas brings valuable experience from his five-year tenure as a Planner with the County of Fresno, Department of Public Works and Planning.

While at the County’s Development Services and Capital Projects Division, he processed land use permits, prepared CEQA-compliant documents, and presented projects to the Fresno County Planning Commission and Board of Supervisors. Additionally, he has experience in preparing NEPAcompliant documents for HUD-funded projects throughout the County of Fresno. Throughout his career, he has prepared and managed numerous projects requiring CEQA and NEPA compliance. These projects involved the preparation and management of CEQA documents, such as Environment Impact Reports and Mitigated Negative Declarations. He also has experience in preparing NEPA-compliant documents for federally funded projects, including Environmental Assessments (EA). At QK, he contributes his extensive CEQA and NEPA expertise to various projects requiring Environmental Impact Reports, Mitigated Negative Declarations, and Environmental Assessments.

DANIELLE MONSIBAIS
Senior Associate
Planner
B.A. Communication,
Minor in Marketing
California State
University, Bakersfield
Senior Associate Planner
Danielle is a Senior Associate Planner who enjoys making clients feel heard and their project needs met. She originally discovered her passion for planning when she started an internship at the Kern County Planning Department and worked her way up to a Planner 1 position, where she eventually became a Supervisor in the Kern County Planning department for 7 years. Danielle is currently Interim in Community Development at the City of Delano. Danielle sees her projects from all angles, from the very first code getting the permits for the building, to a complete product. She also oversees code enforcement, building, and planning. Danielle takes pride in being active in the communities she works in, and keeping the community involved and seen. Her favorite part of her role is developing relationships with everyone she meets, and making sure that people are heard and directed to the right source.

MARISELA MARTINEZ
Senior Associate
Planner
B.A. Urban Studies
Brown University
Senior Associate Planner
Marisela is a Senior Associate Planner who chose planning as her profession due to the love she has for the community she knows and loves – the Central Valley. She enjoys incorporating planning into the everyday lives of community members around her. Marisela is a native Spanish speaker and has experience in current, long range, and environmental planning. She has experience in Adobe InDesign and Procreate. Marisela is a member of the American Planners Association and was awarded the American Planning Association - California Chapter Public Outreach Merit Award in 2023. (800) 955-7599 | QKinc.com 12
Name | Title Role | Qualifications

ETHAN DAVIS
Associate Planner
B.A. Geography
California State
University, Fresno
Geospatial Information
Systems Certificate
Associate Planner
Ethan is a seasoned professional in the field of urban planning, with a wealth of experience gained from his time as a land use planner at the County of Fresno and his current role at QK. Drawing on his expertise in interpreting general plans, municipal codes, and zoning procedures, as well as his proficiency in Geographic Information Systems (GIS), Ethan has built a reputation for helping clients navigate the complex world of entitlement and permitting requirements. Ethan’s comprehensive understanding of planning regulations allows him to effectively review development proposals for various projects, such as Conditional Use Permits, Tentative Tracts, Variances, Time Extensions, and Director Review and Approvals. By applying his knowledge of general plans, municipal codes, and zoning procedures, Ethan is well-equipped to verify that his clients’ projects are in compliance with local regulations and positioned for success.

TIM MULICK, CPSI
Associate Planner
B.A., Landscape
Architecture & Design
Kansas State University
Certified Playground
Safety Inspector
National Recreation and
Park Association
Associate Planner
Tim is a planning and landscape architecture professional with over 25 years of diverse experience in the field. Holding a degree in landscape architecture, Tim has worked with numerous municipalities and private clients, providing services in design, compliance, data capture and analysis, and grant funding applications. His extensive background includes designing municipal, commercial, and residential landscape projects. Throughout his multifaceted career, Tim has gained significant expertise in managing schedules and budgets, as well as presenting projects and engaging in public outreach.

His experience spans various industries, including landscape architecture, commercial horticultural nursery, construction, municipal, and agricultural.

With a passion for innovative solutions and an unwavering commitment to excellence, Tim continues to make his mark in the fields of landscape architecture, planning, and community design.
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D. Description and Approach
City Planning Services
QK believes small cities deserve
quality professional planning services
just as much as large cities.

Our focus has always been on small-city clients who can benefit from the experience of our staff who have worked in larger cities and can share that expertise. QK will use this experience to provide the City of Chowchilla with teamsupported services that help enforce Chowchilla’s planning goals and development policies in a business-friendly fashion.

We look for solutions where there are roadblocks in the way of development projects that the City wants. Where
there are controversial projects, we will provide the Planning Commission and City Council with objective analysis while managing a project review process that honors disparate points of view. When we think there is a potential legal issue, we will recommend assistance from the City Attorney. In short, we want to be seen as an extension of the City’s staff, looking out for the City’s and the community’s best interests.

City planning departments provide a wide variety of services.

Some involve simpler, over-the-counter approvals such as sign permits, accessory dwelling units, or home occupation permits. Sometimes, people simply want information so that they know what they can do with their land. Other projects, like conditional use permits, zone changes, and subdivision maps, require discretionary action by the City Council. QK staff have experience with all these types of projects.

Principal Planner Steve Brandt, AICP, will ensure that each project has the necessary resources to meet the goals and objectives, timeline, and budget of each individual project.

Steve has more than 25 years of experience as a county
planner, city planner, Local Agency Formation Commission (LAFCO) analyst, and consultant.

When a new project is defined, Steve will work alongside Trevor to establish a team whose strengths coincide with the scope.

Our general approach for each project will be to first meet with City staff to:

1. Understand the goals of the project from the perspective of all parties affected by the project.

2. Agree on a plan for managing the project and providing for public outreach.

3. Initial data gathering and analysis.

4. And present recommendations.

Once recommendations are reviewed and accepted, specific deliverables are determined (such as new ordinances, plans, or policies ready for adoption).

With QK’s experience working as City planning staff, we can assist with staff reports, resolutions, CEQA analysis, and other services as needed by each individual project.

Annalisa Perea, AICP, will continue to serve in her role as the City of Chowchilla’s on-call Planner and the main contact for city planning services. Annalisa has more than 10 years of experience as a planner and has been serving Chowchilla since 2016. Trevor Stearns will continue to serve as Project Manager, overseeing the time allocation and invoicing.

Building upon her recent experience in Chowchilla, we will look for ways to include Irene Moreno as needs arise that she can fill as Assistant Project Manager. Acting as Principalin-Charge, Steve Brandt, AICP, will provide principal-level oversight of all planning services provided to the City of Chowchilla.

Jaymie Brauer will serve as the main CEQA and NEPA
technical consultant, assisting the team with environmental determinations and overseeing the preparation and review of CEQA and NEPA documents. Jaymie has written numerous
EIRs and Mitigated Negative Declarations.

Benefits of On-Call Contract City
Planning Team
Our team will be assisted by more than 140 professionals employed by QK to ensure that the City has access to the full capacity of our team as the City continues to design for a thriving community. By accessing the rest of QK’s technical resources, more specialized planning issues can (800) 955-7599 | QKinc.com 14
be addressed as needed, like annexation processing, NEPA compliance, or urban design concept preparation. With our deep bench of planners, we can ramp up for a larger task or scale back when the need for planning expertise is slower.

This is evidenced by our past performance, in which we
have provided more or fewer services as Chowchilla’s needs changed year to year.

QK has contracts with several other cities in the San Joaquin Valley. This gives us a larger perspective about planning trends that go beyond Chowchilla. We regularly meet to
collaborate and learn from each other; we can use what
we learn in other cities and apply that to Chowchilla when appropriate.

Tracking Project Delivery and Budget
Cities’ budgets are a constant struggle. QK can assist with that in several ways. The most important way is to work to keep our own costs down that go to the City’s general fund.

We will continue to track and invoice our time on developerdriven projects so that the cost of our services can be forwarded to the developer so that they can fully reimburse the City. Since working in Chowchilla, QK has not exceeded our non-reimbursable yearly planning budget, even when it was reduced from $50,000 to $25,000. Our staff also has the ability to prepare development impact fee studies, planning application fee studies, and utility rate studies if Chowchilla is looking to review their fee schedules.

When the City needs larger planning projects, QK has both the experience and the capacity to meet the needs. We
have prepared many General Plan Updates, Zoning Code
Updates, Design Guidelines, Parks Master Plans, and LAFCO Municipal Service Reviews for cities similar to Chowchilla.

Our experience working in Chowchilla has given us an
understanding of Chowchilla’s unique aspects, and we
can incorporate that uniqueness into these larger planning documents.

QK employs a rigorous project delivery strategy that includes an early focus on helping our clients by:
• Establishing communication protocols.
• Identifying expectations.
• Uncovering underlying interests for each project.
• Identifying specific strategies that the team can adopt to achieve those expectations.

This process is thoroughly documented and followed through to the completion of the project.

Understanding that the Project Manager plays a critical role in ensuring client success, our Project Managers, as well as all staff members, use Deltek® Vision as the primary software tool for comprehensive, effective project management.

This system helps with all aspects of project management including:

1. Project planning

2. Reporting

3. Monitoring

4. Billing

5. Correspondence
With the information provided by our powerful Deltek® Vision software, Project Managers monitor the following in real time:

1. Scope

2. Schedule

3. Budget

4. Staffing levels

5. Critical funding requirements
This tool allows QK the consistent ability to be flexible and responsive, and accurately provide clients with requested upto-date project information.

In addition, all QK Project Managers follow a detailed project monitoring schedule to help clients feel confident in the process.

This basic schedule includes at a minimum, the following:
• Weekly Reports: Project summary, deliverables, and
schedule
• Bi-weekly Reports: Accounts receivable
• Monthly Reports: Executive review of all work in
• Process, invoices, and project/client updates
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Real-Time
Project Tracking
Project Planning
Budget
Schedule
Communication
Quality
Team
Project Management
In addition to corporate general accounting
procedures, QK uses Deltek® Vision project-andcost-tracking software to manage each project.

The system provides up-to-the-minute tracking
capabilities including budget, schedule, and human
and capital resources.

Communication
To maintain great communication with you, we are
implementing two new internal procedures to facilitate
coordination and communication between QK and clients.

First, we will set up a [email protected] email address that you can use to contact us. When you send an email to this address, it will be received by Annalisa, Trevor, and Irene. Irene will be responsible for confirming you receive a timely response in the event either Annalisa or Trevor is out that day or unavailable. Second, as Assistant Project Manager Irene will be planning and tracking projects and resources to help keep projects aligned with schedules and budgets. Working closely with Trevor and Annalisa, Irene will help to facilitate follow-through on client deliverables, communication, and documentation. Team support will
include assisting with client meetings including scheduling, agenda preparation, and follow up.
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Quality Management Program
QK has implemented a formal Quality Management Program
(QMP) which outlines the key mandatory quality assurance and quality control procedures required for all projects undertaken by the company. A project management plan is prepared for every project. This plan includes the quality control and quality assurance (QA/QC) process to be utilized for each project.

The quality assurance procedure involves collaboration between the project manager and the reviewers to assure that all comments made as a part of the review have been addressed to the satisfaction of the person making the review. After a review has been completed, affected team members are assembled to discuss comments. This meeting identifies opportunities to resolve problems early, and allows the team to improve the company’s processes and knowledge sharing. If appropriate, “best practices” may be identified that should be considered for adoption on a company-wide basis.

QK's QMP is a
no-exceptions
company-wide
policy.

Independent
Third Party Required:

Qualified individual not involved in
design or preparation of the plans or
documents being reviewed.

Individual Quality Pledge:

Annually, each team member is required
to sign a Quality Pledge agreeing to
uphold the company’s QMP process.

No Exceptions:

QMP review takes priority over all
other project considerations, including
schedule and budget.

Accountability:

Reviewer must sign off on the final
deliverable before it leaves the office.

Specific Area of Review Identified:

Responsibility of reviewer specified in
advance. All areas of the QMP must be
covered for every project.

Qualified Reviewer:

Must be, at a minimum, peer level or
higher (experience) possessing skills
appropriate for the area being reviewed.

Quality
Management
Program [ QMP ]
QK will continue to provide a 10% discount on work charged to the City’s general fund, as we have been doing since we started our planning services in Chowchilla in 2016. So for example, a Senior Planner would be billed at $162 / hour as indicated below.

Project Administrator $90.00 / hour $100 / hour
Assistant CADD Technician / Assistant CADD Designer / GIS Technician $90.00 / hour $100 / hour Associate CADD Technician / Associate CADD Designer / Associate GIS Analyst $103.50 / hour $115 / hour Senior Associate CADD Technician/ Senior Associate CADD Designer / Senior Associate GIS Analyst $112.50 / hour $125 / hour Senior CADD Technician / Senior CADD Designer / Senior GIS Analyst $139.50 / hour $155 / hour Landscape Architect Technician $103.50 / hour $115 / hour Assistant Engineer $112.50 / hour $125 / hour
Associate Engineer $139.50 / hour $155 / hour
Senior Associate Engineer $162.00 / hour $180 / hour
Project Engineer $184.50 / hour $205 / hour
Senior Engineer / City Engineer / District Engineer $211.50 / hour $235 / hour Senior Air Quality Engineer $247.50 / hour $275 / hour
Principal Engineer $247.50 / hour $275 / hour
Assistant Environmental Scientist $90.00 / hour $100 / hour Assistant Planner $99.00 / hour $110 / hour
Associate Planner / Associate Environmental Scientist $112.50 / hour $125 / hour Senior Associate Environmental Scientist $130.50 / hour $145 / hour Senior Associate Planner $135.00 / hour $150 / hour
Senior Environmental Scientist $166.50 / hour $185 / hour Senior Planner / Senior Landscape Architect $162.00 / hour $180 / hour Principal Planner / Principal Environmental Scientist $189.00 / hour $210 / hour Senior Principal Planner / Senior Principal Environmental Scientist $202.50 / hour $225 / hour Field Construction Observer $121.50 / hour $135 / hour
Senior Field Construction Observer $144.00 / hour $160 / hour Assistant Construction Manager / Assistant Project Manager $112.50 / hour $125 / hour Associate Project Manager $125.10 / hour $139 / hour
Associate Construction Manager / Associate Field Construction Observer $135.00 / hour $150 / hour Project Manager $135.00 / hour $150 / hour
Senior Associate Construction Manager / Senior Associate Project Manager $148.50 / hour $165 / hour Senior Project Manager $175.50 / hour $195 / hour
Senior Construction Manager $175.50 / hour $195 / hour
Principal Construction Manager / Principal Project Manager $202.50 / hour $225 / hour Assistant Surveyor $108.00 / hour $120 / hour
Associate Surveyor $120.60 / hour $134 / hour
Senior Associate Surveyor $147.60 / hour $164 / hour
Project Surveyor $166.50 / hour $185 / hour
Senior Surveyor $184.50 / hour $205 / hour
One-Person Survey Crew $162.00 / hour $180 / hour
Two-Person Survey Crew $247.50 / hour $275 / hour
Three-Person Survey Crew $337.50 / hour $375 / hour
UAV Pilot $175.50 / hour $195 / hour
UAV Flight Observer $144.00 / hour $160 / hour
Fees are based on the median hourly pay rate for employees in each classification, plus indirect costs, overhead, and profit.

Rates are effective through December 31, 2024. If contract assignment extends beyond that date, a new rate schedule may be added to the contract.

Expert Witness/ Litigation support will be billed as quoted.

Rates based on “Prevailing Wage” (PW) for Construction Surveying will be determined by project and County per California law. 6/6/2024 2024 CHARGE RATE SCHEDULE
Regular
Hourly Rate
Hourly Rate
w/City Discount
(10%)

EXPENSES

TECHNICAL SERVICES

PROFESSIONAL SERVICES
Engineering
Planning / Environmental / Landscape Architecture
Construction and Project Management
Surveying
Plotting, Printing and Reproduction, Equipment Rental, Postage and Shipping Transportation and per diem (QK will provide documented evidence of business travel, travel outside of work areas shall be pre-approved by Client) Mileage
Other Expenses – Including Subconsultants & Purchased Services through Subcontracts

1.15 x Cost

1.15 x Cost
$0.77 / mile
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Please see below for QK’s ability to stay within budget with the On-Call City Planning Services for Chowchilla over the last 6 years.

FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Budget $166,700.00 $186,533.00 $114,112.00 $94,800.00 $65,500.00 $111,000.00 Actual $151,317.35 $166,795.73 $58,834.86 $45,934.86 $45,051.46 $43,515.90 $0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
$160,000.00
$180,000.00
$200,000.00
On-Call City Planning Services - All
QK Budget to Actual
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Budget $116,100.00 $116,000.00 $100,000.00 $50,000.00 $25,000.00 $25,000.00 Actual $72,657.87 $92,506.03 $54,286.26 $23,727.98 $23,962.26 $11,044.40 $0.00
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
On-Call City Planning Services - General Fund
QK Budget to Actual
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58.50%
General Fund

41.50%
Developer Fund
On-Call City Planning Services - Funds
FY 2018 - 2024
General Fund Developer Fund
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
Budget $78,659.48 $74,289.70 $14,112.00 $44,800.00 $40,500.00 $86,000.00 Actual $78,659.48 $74,289.70 $4,548.60 $22,196.88 $21,089.20 $32,471.50 $0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
$100,000.00
On-Call City Planning Services - Developer Funds
QK Budget to Actual
Bakersfield | Porterville | Hanford | Visalia | Clovis | Merced 20 F. Résumé, Relevant Projects/Services
with References
Steve Brandt, AICP
Principal Planner
Principal-in-Charge
Steve is a highly skilled planning professional with expertise in municipal policy planning, development entitlement processing, and contract city planning. Before QK, Steve honed his skills in various planning functions with the City of Visalia. He started as front counter staff and worked his way up to manager, ultimately serving as Planning Manager of the Planning Division. He also served as Entitlements Manager at Centex Homes Central Valley Division, where he excelled at obtaining land use approvals and resolving entitlement issues. His extensive experience and expertise make him an asset to any planning team, and his positive attitude and enthusiasm make him a pleasure to work with.

RELEVANT PROJECT EXPERIENCE
City of Lemoore Contract Planning Services
Project Manager & City Planner
City of Lemoore | Lemoore, CA
2013 - Present
Project Description: QK provides contract City Engineering services and serves as City Engineer/City Surveyor. Additional tasks performed include City staff representation with project applicants, entitlement and site plan review, planning research, reports and updates to City Manager, and advisor to the Planning Commission at their meetings.

Hanford General Plan Update, EIR, Zoning Ordinance Update, Subdivision Ordinance Update, and Infrastructure Master Plans Project Manager
City of Hanford | Hanford, CA
2013 - 2016
Project Description: QK prepared a comprehensive General Plan, Zoning Ordinance (ZO) and subdivision ordinance update, as well as the supporting environmental review/reports. Important features: 1) goals, objectives, policies, and programs for elements in land use and community design; transportation and circulation; open space, conservation, recreation; health and safety; public facilities and services and Environmental Justice; 2) an extensive Public Engagement/Outreach program including a city-wide bus tour and 14 meetings with the Citizen’s Advisory Committee; 3) Preparation of a program level EIR; 4) a ZO update that reflected the City’s desire for a “Red Carpet, not Red Tape” approach.

City of Sanger Contract Planning Services
Project Manager
City of Sanger | Sanger, CA
2011 - 2014
Project Description: Provided Contract Planning Services for the City’s Community & Economic Development Department.

REFERENCES
City of Lemoore
Kristie Baley, Management Analyst
711 W. Cinnamon Drive, Lemoore, CA
93245
(559) 924-6740
City of Hanford
Jason Waters, Assistant City Manager
319 N. Douty Street, Hanford, CA 93230
(559) 585-2545
City of Sanger
Nathan Olson, City Manager
(Former Contact Dan Spears, Retired)
1700 Seventh Street, Sanger, CA 93657
(559) 876-6300

RELEVANT EXPERTISE
Project Management
General Plans / Zoning
Land Development Entitlements
Annexations / LAFCO
Master Plans/Specific Plans
Urban Development Boundaries
Bakersfield | Porterville | Hanford | Visalia | Clovis | Merced 21 Trevor is a well-rounded planner with exceptional experience in environmental compliance documentation. From research, analysis, and report writing to map creation using ArcGIS, he has authored and assisted with generating several complex CEQA documents. He serves as the contract City Planner for the City of Selma, giving him a strong understanding of municipal planning requirements and needs.

He’s processed conditional use permits, site plan reviews, variances and presented frequently to the public, Planning Commission, and City Council.

RELEVANT PROJECT EXPERIENCE
City of Selma On-Call Planning Services
Project Manager and City Planner
City of Selma | Selma, CA
2019 - Present
Project Description: QK currently provides contract planning services, including assisting planning staff with land use planning and CEQA compliance, as well as other duties are requested. Planning tasks include training City staff, review of applications, site plan reviews, writing staff reports and preparation of CEQA documents. Biological services include reconnaissance and protocol surveys in support of proposed development projects, as well as coordination with wildlife agencies.

City of Delano General Planning Services
Senior Planner
City of Delano | Delano, CA
2020 - Present
Project Description: QK provides planning services to the City of Delano for development of a General Plan and Zoning Ordinance Update. This includes a comprehensive update to the City’s General Plan and Zoning Ordinance, along with the required program Environmental Impact Report. Preparing both documents as part of a single project saves the City time and money, and makes the two documents consistent with each other, reducing confusion and delay when development projects are proposed.

Madera County Supervisorial Redistricting
Project Manager
County of Madera | Madera, CA
2021 - 2022
Project Description: QK assisted Madera County in redistricting their Board of Supervisors districts from 2020 Decennial Data from the U.S. Census Bureau. QK analyzed Population, Demographic, Voting Age, and Citizen data. This included representing the data through ESRI ArcGIS software to accurately represent the Board of Supervisors district boundaries in compliance with the Voting Rights Act and FAIR Maps Act. Multiple iterations of maps were presented at Board of Supervisor meetings and workshops with Community stakeholders and groups.

Trevor Stearns
Senior Planner
Role: Project Manager

REFERENCES
City of Selma
Jerome Keene, MAS, AICP
Deputy City Manager
1710 Tucker Street, Selma, CA 93662
(559) 891-2200 ext. 2267
City of Delano
Roman Dowling, PE
Public Works Director/City Engineer
1015 Eleventh Avenue
Delano, CA 93216-3010
(661) 720-2219
County of Madera
Matthew Treber
Chief of Development Services
200 West 4th Street, Suite 3100
Madera, CA 93637
(559) 675-7821

AFFILIATIONS
American Planning Association

RELEVANT EXPERTISE
CEQA Compliance
Geographic Information Systems (GIS)
ArcGIS & ArcMap
Environmental Planning
Land Use Planning
Bakersfield | Porterville | Hanford | Visalia | Clovis | Merced 22 Annalisa has worked in both the private and public sectors, and has been involved in her community at several levels. She has vast experience with government agency and stakeholder coordination. Annalisa conducts environmental analysis and prepares CEQA-compliant documentation on a wide range of issues, utilizing both qualitative and quantitative analysis and computerized air quality modeling. With a keen understanding of sustainability and socio-economic issues, she brings an interdisciplinary perspective to all of her projects, from large-scale urban planning to visionary landscape and urban design. Recently elected to Fresno’s City Council, she demonstrates her commitment to making a positive impact and is a valuable asset to any team looking to create sustainable designs.

RELEVANT PROJECT EXPERIENCE
City of Selma On-Call Planning Services
Senior Planner
City of Selma | Selma, CA
2019 - Present
Project Description: QK currently provides contract planning services, including assisting planning staff with land use planning and CEQA compliance, and other duties are requested. Planning tasks include training City staff, review of applications, site plan reviews, writing staff reports and preparation of CEQA documents. Biological services include reconnaissance and protocol surveys in support of proposed development projects, as well as coordination with wildlife agencies.

City of Dinuba Contract Planning Services
Associate Planner/Contract City Planner
City of Dinuba | Dinuba, CA
2014 - 2017
Project Description: Provided on-site contract planning services, reviewed preliminary plans and site plans. Prepared Directors Review Permits, staff reports, conditions of approval and other documents for proposed construction, and remodeling. Prepared environmental documentation for project compliancy with CEQA. Conducted research requests. Assisted public at the counter and telephone with inquiries from applications to zone change requests.

City of Sanger Contract Planning Services
Associate Planner/Contract City Planner
City of Sanger | Sanger, CA
2011 - 2014
Project Description: Provided on-site contract planning services, reviewed preliminary plans and site plans. Prepared Directors Review Permits, staff reports, conditions of approval and other documents for proposed construction, remodeling, and other projects. Prepared environmental documentation for project compliancy with CEQA. Conducted research requests.

Annalisa Perea, AICP
Senior Planner
Role: On-Call Planner

REFERENCES
City of Selma
Jerome Keene, MAS, AICP
Deputy City Manager
1710 Tucker Street, Selma, CA 93662
(559) 891-2200 ext. 2267
City of Dinuba
Luis Patlan
City Manager
405 E El Monte Way, Dinuba, CA 93618
(559) 591-5900
City of Sanger
Nathan Olson, City Manager
(Former Contact Dan Spears, Retired)
1700 Seventh Street, Sanger, CA 93657
(559) 876-6300

CERTIFICATIONS
Certified Regulation VIII Dust Control
Plan Preparer
SJVAPCD, No. 10659427

AFFILIATIONS
City Council Member, City of Fresno
Area 5 Trustee, State Center
Community College District
Assoc. of Environmental Professionals
U.S. Green Building Council, Board of
Directors
Bakersfield | Porterville | Hanford | Visalia | Clovis | Merced 23 Jaymie has an eclectic career that includes community development planning, CEQA compliance, and environmental documentation management. She built a successful career as a Principal Planner, following a seven-year tenure as a senior-level Planner with the Kern County Planning and Community Development Department. With over ten years of experience in CEQA compliance, Jaymie manages environmental documentation efforts for public agencies and private interests. Her expertise spans Central Valley issues such as road improvement, highway safety, renewable energy, municipal infrastructure, and waste recycling.

Jaymie has prepared numerous CEQA and NEPA documents such as Environmental Impact Statements and Environmental Assessments. She is adept at project management, technical review, and report preparation, and enjoys advocating for her clients. Her diverse professional experience and education have deepened her understanding of cultural, biological, utility, hazards, and environmental compliance.

RELEVANT PROJECT EXPERIENCE
Environmental Compliance - City of Chowchilla HSIP and CDBG Road Improvement Projects
Principal Planner/ Lead CEQA/NEPA
City of Chowchilla | Chowchilla, CA
2024
Project Description: Prepared necessary NEPA/CEQA compliance documentation such as Categorical Exemptions and Preliminary Environmental Assessments (PES) for Caltrans/HUD/CDBG related infrastructure projects. Projects include the City Storm Drain Improvement, ADA Ramp Improvements and the City HSIP Intersection.

City of Lemoore Contract Planning Services
Principal Planner/ Lead CEQA/NEPA
City of Lemoore | Lemoore, CA
2013 - Present
Project Description: QK provides contract City Planning, City Engineering, and land survey services to the City and serves as City Planner/City Engineer/City Surveyor.

Projects included Lacey Ranch EIR Review, Lennar Tract 935 Mitigated Negative Declaration (MND), Lennar Tract 848 MND, People’s Annexation MND, Cannabis Cultivation MND, Helena Chemical MND and Biological Analysis, and Stone Ranch Pipeline CEQA/NEPA Compliance.

City of Bakersfield Water Resources Department On-Call Environmental Assistance, Regulatory Permitting, and Project Management Project Manager/Principal Planner
City of Bakersfield | Bakersfield, CA
2015 - 2016
Project Description: QK provides on-call environmental, biological, and planning services for the Water Resources Department.

Jaymie Brauer
Principal Planner
Role: CEQA Lead

REFERENCES
City of Chowchilla
Jason Rogers, Director of Public Works
130 S 2nd Street, Chowchilla, CA 93610
(559) 665-8615 x 400
City of Lemoore
Kristie Baley, Management Analyst
711 W. Cinnamon Drive, Lemoore, CA
93245
(559) 924-6740
City of Bakersfield
Kristine Budak
Water Resources Director
1000 Buena Vista Rd., Bakersfield, CA
93311
(661) 326-3715

AFFILIATIONS
Association of Environmental
Professionals

RELEVANT EXPERTISE
CEQA/NEPA Compliance
Environmental Planning
Land Use/Permitting
Bakersfield | Porterville | Hanford | Visalia | Clovis | Merced 24 Zachary is a highly skilled GIS Technical Consultant who combines his expertise in GIS, programming, and data management with a forward-thinking mindset to provide clients with innovative solutions that optimize operational efficiency and productivity. He is a strategic leader and trusted advisor who partners with clients to lead the design, development, and deployment ofuser-focusedd ERM, CRM, PRM, and GIS applications. He is highly skilled in Python programming language, including ArcPy, ArcGIS API for Python, Pandas, and Django, and Hydrology, Demography, Statistical Analysis, and Business Analysis.

RELEVANT PROJECT EXPERIENCE
City of Coalinga On Call GIS Services
Senior GIS Analyst
City of Coalinga | Coalinga, CA
2022 - 2024
Project Description: Manage and deliver all GIS tasks assigned by city client including managing ArcGIS Online, all city maintained GIS Data, making maps and analyzing GIS data.

City of Lemoore On Call GIS Services
Senior GIS Analyst
City of Lemoore | Lemoore, CA
2022 - 2024
Project Description: Manage and deliver all GIS tasks assigned by city client including managing ArcGIS Online, all city maintained GIS Data, making maps and analyzing GIS data.

City of Selma On Call GIS Services
Senior GIS Analyst
City of Selma | Selma, CA
2022 - 2024
Project Description: Manage and deliver all GIS tasks assigned by city client including managing ArcGIS Online, all city maintained GIS Data, making maps and analyzing GIS data.

Zachary Neumann
Senior GIS Analyst
Role: GIS Analyst

REFERENCES
City of Coalinga
Larry Miller, Public Works & Utilities
Coordinator
155 W. Durian Ave., Coalinga, CA 93210
(559) 935-1533
City of Lemoore
Kristie Baley, Management Analyst
711 W. Cinnamon Drive, Lemoore, CA
93245
(559) 924-6740
City of Selma
Jerome Keene, MAS, AICP
Deputy City Manager
1710 Tucker Street, Selma, CA 93662
(559) 891-2200 ext. 2267

RELEVANT EXPERTISE
Geographic Information Systems (GIS)
ArcMap/ArcGIS
Product Roadmap
UI/UX
Backend and Infrastructure
Cloud Architecture
Software Design & Coding
Bakersfield | Porterville | Hanford | Visalia | Clovis | Merced 25 Irene has over 20 years of experience coordinating, organizing, and planning experience with many organizations on a variety of projects. She worked for the County of Fresno when she was introduced to Public Works and Planning which helped her become familiar with contracts, planning, and approval processes as she worked closely with the Planning Commissioners and the Board of Supervisors.

She enjoys building a rapport with clients and staff to continue a good working relationship.

RELEVANT PROJECT EXPERIENCE
City of Selma On-Call Planning Services
Assistant Project Manager
City of Selma | Selma, CA
2019 - Present
Project Description: QK currently provides contract planning services, including assisting planning staff with land use planning and CEQA compliance, and other duties are requested. Planning tasks include training City staff, review of applications, site plan reviews, writing staff reports and preparation of CEQA documents. Biological services include reconnaissance and protocol surveys in support of proposed development projects, as well as coordination with wildlife agencies.

Vinland Park Futsal and Pickleball Courts
Assistant Project Manager
City of Fresno | Fresno, CA
2023 - Present
Project Description: This project includes four new Pickleball Courts and one Futsal Court at Vinland Park. Design features for the park include lighted courts with fencing, ADA paths of travel, and amenities such as drinking fountains, benches, and landscaping.

Terry Bradley Education Center Off-Site Water & Sewer Facilities Design Assistant Project Manager
Clovis Unified School District | Clovis, CA
2022 - Present
Project Description: QK will utilize the boundary and topographic survey to prepare civil improvement plans for construction of a new educational center. QK will coordinate on approved site plan for civil design for both phases. QK will provide civil plans for Division of State Architect (DSA) milestone submittals and revise the plans to address DSA review comments. Water and sewer treatment facilities are generally considered to be specialized, involving complex systems and multiple consultants, including hydrogeology, electrical engineering, structural engineering, drilling, and other specialized support services. QK provides lead project management and coordination, design, and construction support services.

Irene Moreno
Assistant Project Manager
Role: Assistant Project Manager

REFERENCES
City of Selma
Jerome Keene, MAS, AICP
Deputy City Manager
1710 Tucker Street, Selma, CA 93662
(559) 891-2200 ext. 2267
City of Fresno
Harlavpreet Brar, Licensed
Professional Engineer, Capital Projects
Department
2600 Fresno Street, Room 4016,
Fresno, CA 93721
(559) 621-8650
Clovis Unified School District
Denver Stairs, Assistant
Superintendent of Facilities Services
1450 Herndon Ave, Clovis, CA 93611
(559) 327-9265

AFFILIATIONS
Member, Clovis Chamber of
Commerce
President, Soroptimist International of
Clovis
Member, Soroptimist
Sierra Pacific Region Board Secretary,
Soroptimist International of the
America’s
(800) 955-7599 | QKinc.com 26
G. Other Information Requested
Litigation, Mediation, or Arbitration
QK has filed a claim against a subconsultant for designs errors on a Project Design for a Client. A trial date is currently scheduled in Kern County Case No. BCV-22-102417.

The subconsultant was the primary process designer and QK was the site engineer. Since QK was the prime, accordingly, the Client filed the claim against QK. QK has satisfied the claim to Client, the Client has released QK and assigned Client’s right to pursue the subconsultant. QK is pursuing subconsultant to reimburse that claim.

Current Business Relationships with the City of Chowchilla As demonstrated throughout this document, QK considers our relationship with the City to be strong.

Since 2016, Senior Planner Annalisa Perea, AICP has served as the City of Chowchilla’s contract City Planner. As City Planner, Annalisa serves as an extension of City staff and provides technical planning services to the City Planning Commission and City Council. Her essential ongoing duties and responsibilities include approximately 20 hours per week of front counter planning staff representation for the City’s Community Development Department. Additional tasks include:
• On-site public assistance at the Planning Counter
• Review of CEQA documents
• Processing of CUPs, Tentative Subdivision Maps, and Site Plan Reviews • Planning research
• Reports and updates to City Manager
Since 2022, QK has served as Contract City Engineer for the City of Chowchilla. Merced Branch Manager Spencer Supinger, PE has provided engineering services to the City for various municipal projects, including the award-winning Chowchilla Corporation Yard New Well, Tanks, Booster Pump Stations, and Pressure Sustaining Valves Project. Senior Land Surveyor Antonio Westerlund, PLS, CFedS serves as contract City Surveyor.

Additionally, members of the QK team have assisted Annalisa, Spencer, and Antonio with providing consultant services to the City as needed for various projects. Because of these current business relationships – there is no firm better positioned to help the City with projects under this on-call agreement.

QK is not aware of any personal relationships with any current City elected official, appointed official, City employee , or family member of any current City elected official, appointed official, or City employee.

Disciplinary Claims and Bankruptcy
QK has not filed for bankruptcy under any business name in the past five (5) years. QK has not had any claims or disciplinary actions taken against its company or an of QK’s key personnel with the past five (5) years. (800) 955-7599 | QKinc.com
MERCED
(209) 7230-2066
2816 Park Avenue
Merced, California 95348

BAKERSFIELD
(661) 616-2600
5080 California Avenue, Suite 220
Bakersfield, California 93309

PORTERVILLE
(559) 781-2700
150 West Morton Avenue
Porterville, California 93257
CLOVIS
(559) 449-2400
601 Pollasky Avenue, Suite 301
Clovis, California 93612

VISALIA - HEADQUARTERS
(559) 733-0440
901 East Main Street
Visalia, California 93292

HANFORD
(559) 582-1056
609 North Irwin Street
Hanford, California 93230
Engineering | Land Surveying | Planning | Environmental | Landscape Architecture | Construction Management QK will continue to provide a 10% discount on work charged to the City’s general fund, as we have been doing since we started our planning services in Chowchilla in 2016. So for example, a Senior Planner would be billed at $162 / hour as indicated below.

Rates are effective through December 31, 2024. If contract assignment extends beyond that date, a new rate schedule may be added to the contract.

Expert Witness/ Litigation support will be billed as quoted.

EXPENSES

TECHNICAL SERVICES

1.15 x Cost

1.15 x Cost
$0.77 / mile

REPORT TO THE CITY COUNCIL
Item 6.1

CLICK HERE

TO RETURN TO

THE AGENDA
Meeting of: June 12, 2024
AGENDA SECTION: New Business
SUBJECT: Approval of a Resolution of Support and Approval of the Madera County Transportation Authority (MCTA) 2024 Measure T Renewal Expenditure Plan APPROVED BY: Jason Rogers, Director of Public Works
ATTACHMENTS: Resolution, Presentation, Draft Measure T Renewal Expenditure Plan

REVIEWED BY
ADMINISTRATOR ☒ REVIEWED BYATTORNEY ☒ REVIEWED BY FINANCE ☐ RECOMMENDATION:

Staff is requesting that City Council approve a resolution of Support and Approval of the Madera County Transportation Authority (MCTA) 2024 Measure T Renewal Expenditure Plan to extend, for an additional 20 years, an existing voter approved one-half of one percent (1/2%) sales tax to fund transportation improvements in Madera County.

BACKGROUND:

Measure T was approved by voters in November 2006. It established the Madera County 2006 Transportation Authority (MCTA) and authorized a ½ cent retail transaction and use tax for 20 years (between April 1, 2007, thru March 31, 2027) specifically to fund transportation projects and programs in the County. Measure T has generated over $169 million to date and allowed the region to leverage an additional $320 million in state and federal matching funds. It is expected to generate a total of $219 million by its current sunset date in 2027. A renewal was attempted unsuccessfully in 2022. Recognizing the critical importance of this funding to the region, MCTA moved forward with a new approach for a renewal in 2024 through a public driven process facilitated by staff and DKS Associates.

The Measure T 2024 Expenditure Plan (“Plan”) was developed through a comprehensive public outreach program that asked residents to identify their priorities for future transportation programs and projects. The plan was developed by the Measure T Steering Committee which met between October 2023 and April of 2024. Four members from each supervisorial district were independently selected based on applications submitted. A series of meetings and a tour of the County were held from October through April 2024.

Outreach included but not limited to the following:
• Development of a Measure T website with all information relevant to past expenditures, plans, and impacts of Measure T on the County and the Cities of Chowchilla and Madera which was utilized by over 1,000 individuals.
• Over 30 meetings with community organizations and leaders representing diverse viewpoints. • A series of nine Town Hall Public Meetings.
• Online engagement, including the use of a participatory budgeting tool to indicate support for proposed investments.
• Mailer to all County residents and businesses.
• Print ads in local newspapers promoting engagement opportunities. • Social media ads and posts promoting engagement opportunities.

Additionally, two statistically valid telephone polls of all County residents were conducted. This information was provided to the steering committee and was used as the foundation for the discussion as to how to move forward with a new plan. Each poll was previously presented to the Board to review results.

Measure Specifics
The Measure T Steering Committee voted unanimously at its April 23, 2024, meeting to submit this proposed plan for the Board’s approval. The entire plan is attached for your review and reference.

Highlights include the following specifics:
• Sunset to occur after 20 years.
• Generate approximately $22 million per year based on ½ cent sales tax for an estimated total of $440 million throughout the measure’s lifetime.
• Allow local jurisdictions to continue to compete for State and Federal grants and leverage funds, thereby increasing revenues.
• Greater funding and transparency for the Citizens Oversight Committee (COC) to ensure projects and programs in the Plan are funded and/or completed. • More aggressive outreach and education programs to encourage public participation in the development of Measure T Annual Work Plans.

Revenue Allocation:
80% - Local Streets and Roads
$352 Million with $35.2 Million for Disadvantaged Communities Recognizing that streets are the backbone of our transportation system, this Plan provides 80% of revenue to local cities and Madera County, distributed primarily based on population adjusted annually based on Census Data from the State Department of Finance.

Each agency will annually identify specific streets and roads that will be prioritized for repair and/or refurbishment and hold annual public meetings to review the proposed plan prior to adoption by the local agency and the MCTA board.

Each agency shall have the flexibility to allocate funds based on the unique needs of its communities to address:
• Local Street and Road Maintenance
• Evacuation Planning
• Safe Routes to School
• Bike and Pedestrian/Active Transportation
Ten-percent (10%) of the funds will be allocated specifically for disadvantaged communities. For purposes of this measure, MCTA will use screening from the US Climate and Economic Justice Screening tool (CEJST). The tool uses datasets as indicators of burdens. The burdens are organized into categories. A community is highlighted as disadvantaged on the CEJST map if it is in a census tract that is (1) at or above the threshold for one or more environmental, climate, or other burdens, and (2) at or above the threshold for an associated socioeconomic burden.

In addition, a census tract that is completely surrounded by disadvantaged communities and is at or above the 50% percentile for low income is also considered disadvantaged. Agencies may also use California Climate Investments Priority Populations 2023, Enviro-screen, or other recognized data collector.

14.5% - Regional Projects
$63.8 Million
These funds will be used for planning, project development, right-of-way, and/or construction of major corridor capital projects. Proposed regional projects may be at different stages of implementation. All proposed projects will have been included in the most recently adopted MCTC Regional Transportation Plan. Local agencies will submit projects for consideration by the MCTA Board.
4% - Transit Services
$17.6 Million
Funds will be used for public transit operations, maintenance, and infrastructure improvements.

They may also supplement local, state, and federal funds for cost of transit service. These funds will be allocated by population to public transit providers to support or enhance public transit service throughout the region. This may include increasing frequency of service, identifying new routes, and/or investing in ride sharing services. These funds may be used for specialized need-based door-through-door transportation and other services for all residents including students, seniors, veterans, and persons with disabilities.

1.5% Administrative Expense Cap
$6.6 Million
These funds may be used for the following tasks:
• Contracting with an independent financial auditor to review all annual Measure T revenues and expenses.
• Contracting with any additional auditor, consultant, etc. to perform additional reviews as needed.
• Maintenance of a Measure T specific website which will include information regarding the actions of the COC and updates as to how Measure T funds were used by local agencies.
• Staffing and support for the COC, including agendas, staff reports, minutes, and financial statements.
• General public outreach and support to provide transparency regarding Measure T expenditures and work performed by the agency.
• An annual bilingual report to include investments made by each agency using Measure T funds, including specific projects, tasks, or work performed:
o Including project status (completions, milestones)
o Specific references to actual investments made by agency, by project, and by location.
• Any other required or necessary administrative task.
• Reimbursement for travel to and from COC meetings at the current Federal rate for mileage and public transit.
• Relevant training for members.

Expenditures on staff salaries, wages, benefits, and overhead necessary to administer the program will be limited to no more than one percent (1%) of the annual gross revenues provided by the measure.

REASON FOR RECOMMENDATION:

Pursuant to Public Utilities Code Section 180206(b), a Transportation Expenditure Plan may not be finally adopted and placed before the voters until it has received the approval of the County Board of Supervisors and city councils, which in aggregate represent both a majority of the cities in Madera County and a majority of the population residing in the incorporated areas of Madera County. All jurisdictions will be asked to adopt the proposed final Measure T Renewal Expenditure Plan. The Authority is seeking approval of the proposed draft Expenditure Plan from the cities before June 12, 2024. On July 2, 2024, the Madera County Board of Supervisors will consider approval of a resolution Calling for Election and confirming items and designate the Commission to continue to sit as the Authority.

For the limited purpose identified in Public Utilities Code Section 180206(b), the Authority seeks the City of Chowchilla's support of the Measure Renewal, by adopting the attached Resolution of Support and Approval for the continued countywide imposition of a one half of one percent sales tax to fund transportation improvements in Madera County for an additional 20 year period, as proposed in the Draft Measure T Renewal Expenditure Plan.

FISCAL IMPACT:

No direct cost to the City to adopt the resolution and hold the election. The potential revenues, if the Measure passes, would be millions of dollars over time to the City for transportation projects. The Authority will reimburse the County Elections Department for the processing and printing costs to place the measure on the ballot in November.

ALTERNATIVES:

Not to approve the Measure T Renewal Expenditure Plan.

ACTIONS FOLLOWING APPROVAL:

The approved resolution will be sent to MCTA.

COUNCIL RESOLUTION # XX-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHOWCHILLA, CALIFORNIA, APPROVING THE MADERA COUNTY TRANSPORTATION AUTHORITY (MCTA) 2024 MEASURE T

RENEWAL EXPENDITURE PLAN
WHEREAS, since 1990, transportation improvements in Madera County have been supported by a ½ cent sales tax currently known as Measure T, which has funded many important transportation improvements that have been completed or are in progress in communities throughout Madera County; and
WHEREAS, Measure T has funded highway and interchange upgrades, road repair and improvements, public transit, bike and pedestrian safety and other programs to relieve traffic congestion and provide safe and affordable transportation options for all residents throughout Madera County; and WHEREAS, Measure T provides approximately $16 million per year in locally controlled funding for local transportation projects and has allowed the local jurisdictions to leverage state and federal matching funds to make priority repairs and transportation improvements to meet Madera County’s transportation needs; and
WHEREAS, Measure T provides local control by directly funding transportation improvements in the, City of Chowchilla, City of Madera, and communities throughout unincorporated Madera County; and WHEREAS, Measure T expires in 2027 even though transportation funding needs remain paramount in the County;
WHEREAS, pursuant to Public Utilities Code Section 180206, the Madera County 2006 Transportation Authority (the “Authority”) has prepared a county transportation expenditure plan, known as the Measure T 2024 Expenditure Plan (“Expenditure Plan”), to be used in connection with a renewal of Measure T past the 2027 deadline; and
WHEREAS, the Expenditure Plan was prepared with the assistance of a steering committee comprising of stakeholders, including representatives from each county supervisorial district; and WHEREAS, community surveys, mailers and public meetings were held to gain input from the community; and
WHEREAS, the Expenditure Plan is hereby presented to the Council of the City of Chowchilla and is attached as Exhibit A hereto; and
WHEREAS, pursuant to Public Utilities Code Section 180206, Expenditure Plan must be approved by the City of Chowchilla;
WHEREAS, the City Council hereby desires to approve the extension Measure T and the Expenditure Plan;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chowchilla hereby finds, determines and declares the following:

Section 1. The recitals set forth above are true and correct and incorporated herein by this reference.

Section 2. That pursuant to Public Utilities Code Section 180206 and applicable law, the City Council hereby approves of the Measure T 2024 Expenditure Plan presented herewith to the Council and attached hereto as Exhibit A and by this reference incorporated herein, with such changes as may be approved by the Authority in connection with its final approval of the Expenditure Plan.

Section 3. That the City Council approves of the extension of the term of the Authority to implement the Expenditure Plan and future renewals of Measure T and expenditure plans related to Measure T.

Section 4. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. This Resolution shall be effective immediately upon passage and adoption.

PASSED AND ADOPTED by the City Council of the City of Chowchilla this 11th day of June, 2024 by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

Mayor Kelly Smith
ATTEST:

Joann McClendon, CMC
City Clerk
1 Measure T 2024
DRAFT Expenditure Plan
Madera County voters are being asked to renew Measure T as a 20-year, ½ cent sales tax to continue to maintain and improve local streets and roads and the overall transportation systems.

The 2024 Measure T Expenditure Plan (“Plan”) was developed through a comprehensive public outreach program that asked residents to identify their priorities for future transportation programs and projects. The plan was developed by the Measure T Steering Committee which met between October 2023 and April of 2024. Four members from each supervisorial district were independently selected based on applications submitted.

Outreach included:
• Development of a Measure T website with all information relevant to past expenditures, plans, and impacts of Measure T on the County and the Cities of Chowchilla and Madera.
• Over 30 meetings with community organizations and leaders representing diverse viewpoints.
• A series of nine Town Hall Public Meetings.
• Online engagement, including the use of a participatory budgeting tool. • Mailer to all County residents and businesses.
• Print ads in local newspapers promoting engagement opportunities. • Social media ads and posts promoting engagement opportunities.

Additionally, two statistically valid telephone polls of all County residents were conducted. The Plan has been unanimously supported and approved by the Madera County Transportation Authority, the City of Chowchilla, the City of Madera, and the Madera County Board of Supervisors.

The renewal of Measure T will:
• Generate approximately $22 million per year based on ½ cent sales tax for an estimated total of $440 million throughout the measure’slifetime. • Be used for LOCAL projects and LOCAL priorities, prohibiting Sacramento from taking possession of these funds.
• Allow local jurisdictions to continue to compete for State and Federal grants and leverage funds, thereby increasing revenues. • Deliver an Expenditure Plan with an increased emphasis on local streets and roads maintenance; and
• Include a Citizens Oversight Committee (COC) to ensure projects and programs in the Plan are funded and/or completed.
2 The Expenditure Plan
Revenue Estimates and Distribution
Over the 20-year plan, it is estimated that $440 million will be generated for local transportation investments. The estimated $440 million was calculated based on a five-year average of sales tax revenues throughout the county, which was then reduced to reflect a conservative estimate.

The estimated revenue and allocation among categories are based on the 2024 value of money and are not binding or controlling. Transportation sales tax funds shall be allocated based on the percentage of revenue received.

This funding will serve as an investment that will leverage future local, State, and Federal grant opportunities. Funds will be used for all phases of project implementation, including planning, environmental, permits, design, right-of-way, and/or construction capital and operations projects. State and Federal fund sources that may also be used to implement transportation projects and programs in the next decade include the State Regional Transportation Improvement Program (STIP), Inter-Regional Transportation Improvement Program (ITIP), Infrastructure Investment and Jobs Act (Bipartisan Infrastructure Law, [BIL]), Federal Congestion Mitigation Air Quality, Regional Surface Transportation Funds, and Local Funding (e.g., developer fees, general funds, and Transportation Development Act funds.

All revenue estimates and allocations in this Plan are for illustrative purposes. Actual net revenues may fall above or below the projections in the Expenditure Plan; therefore, actual revenue allocations to each category will be based on the percentages contained herein.

No revenue generated from this tax shall be used to replace fair share contribution from new development.

Revenues provided from this measure shall not be used to replace private developer funding that has been or will be committed for any project to help alleviate the direct traffic impacts of any new or redeveloped residential, commercial, or industrial development in Madera County or its cities.

Maintaining Local Transportation Funding Efforts
The local jurisdictions will certify in an annual verification submitted to Madera County Transportation Authority (MCTA) that these transportation funds will be used to augment and not supplant local resources spent. For purposes of this calculation an average of the prior three (3) years spent for local transportation purposes as defined in the Ordinance will be used.
3 Eligibility Verification
The cities and County will select transportation projects that meet the eligibility criteria identified in this Plan. The local jurisdictions will certify in the annual verification submitted to the MCTA that these transportation funds were used for eligible expenses.

Local Streets and Roads, 80% with 10% Set Aside for Disadvantaged Communities
$352 Million Total with $35.2 Million for Disadvantaged Communities Recognizing that streets are the backbone of our transportation system, this Plan provides funds to local cities and Madera County, distributed primarily based on population adjusted annually based on Census Data from the State Department of Finance.

Each jurisdiction will annually identify specific streets and roads that will be prioritized for repair and/or refurbishment and hold annual public meetings to review the proposed plan prior to adoption by the local jurisdiction and the MCTA board.

Each jurisdiction shall have the flexibility to allocate funds based on the unique needs of its communities to address:
• Local Street and Road Maintenance
• Evacuation Planning
• Safe Routes to School
• Bike and Pedestrian/Active Transportation
Definition of Local Streets and Roads
Local Streets and Roads include roads that primarily serve local and regional traffic in the City and County areas, including Local neighborhood/residential streets, Major/Minor Collectors, Principal/Minor Arterials, and Local Expressways, as well as local alley ways.

These funds may be used for:
• Repair and maintenance of local roadways. These funds must be used to augment current transportation spending and cannot be used to replace a local jurisdiction’s general fund expenditures.
• Upgrades to local intersections, road widening, signalization, bridge replacements and/or traffic calming methods.
• Projects that include local connectivity between communities, local schools, trails, and recreation facilities.
• Evacuation planning and preparedness.
4 • Maintaining, improving, or constructing streets, roads, bridges, and bicycle and pedestrian facilities.
• Community enhancements, such as downtown streetscapes, transportation enhancements, wayfinding, and accessibility improvements, street lighting,street furniture, and trees.
• Safety improvements.
• Programs that reduce transportation demand.
• Storm damage repair to transportation facilities.
• Roadway facilities.
• Traffic signal coordination, intersection and channelization, and traffic management.
• Alleys, pathways, and other routes.
• Stormwater collection management to prevent roadway flooding, prioritizing locations of historic flooding and/or washouts.
• Funds may be used for regional or transit projects as defined in the plan at the discretion of the jurisdiction.

Definition of Disadvantaged Communities
For purposes of this measure, MCTA will use screening from the US Climate and Economic Justice Screening tool (CEJST). The tool uses datasets as indicators of burdens. The burdens are organized into categories. A community is highlighted as disadvantaged on the CEJST map if it is in a census tract that is (1) at or above the threshold for one or more environmental, climate, or other burdens, and (2) at or above the threshold for an associated socioeconomic burden.

In addition, a census tract that is completely surrounded by disadvantaged communities and is at or above the 50% percentile for low income is also considered disadvantaged.

Jurisdictions may also use California Climate Investments Priority Populations 2023, Enviroscreen, or other recognized data collector.

Regional Projects, 14.5%
$63.8 Million
These funds will be used for planning, project development, right-of-way, and/or construction of major corridor capital projects. Proposed regional projects may be at different stages of implementation. All proposed projects will have been included in the most recently adopted MCTC Regional Transportation Plan. Local jurisdictions will submit projects for consideration and/or approval by the MCTA Board.

Transit, 4%
$17.6 Million
Funds will be used for public transit operations, maintenance, and infrastructure 5 improvements. They may also supplement local, state, and federal funds for cost of transit service. These funds will be allocated by population to public transit providers to support or enhance public transit service throughout the region. This may include increasing frequency of service, identifying new routes, and/or investing in ride sharing services. These funds may be used for specialized need-based door-through-door transportation and other services for all residents including students, seniors, veterans, and persons with disabilities.

1.5% Administrative Expense Cap
$6.6 Million
These funds may be used for the following tasks:
• Contracting with an independent financial auditor to review all annual Measure T revenues and expenses.
• Contracting with any additional auditor, consultant, etc. to perform additional reviews as needed.
• Maintenance of a Measure T specific website which will include information regarding the actions of the COC and updates as to how Measure T funds were used by local agencies.
• Staffing and support for the COC, including agendas, staff reports, minutes, and financial statements.
• General public outreach and support to provide transparency regarding Measure T expenditures and work performed by the jurisdictions.
• An annual bilingual report to include investments made by each jurisdiction using Measure T funds, including specific projects, tasks, or work performed:
o Including project status (completions, milestones)
o Specific references to actual investments made by jurisdiction, by project, and by location.
• Any other required or necessary administrative task.
• Reimbursement for travel to and from COC meetings at the current Federal rate for mileage and public transit.
• Relevant training for members.

Safeguards Built Into The Plan
This Expenditure Plan includes taxpayer safeguards to ensure that the projects and programs allowed by voters are funded and delivered.
6 Citizens Oversight Committee (COC)
An independent Citizens Oversight Committee will be created to provide an enhanced level of accountability for expenditures made under the Plan to ensure that the financial integrity and performance of the program(s) are maintained. The committee will include one representative and one alternate from each Supervisorial District. These are all volunteer positions. Members will be selected based on a review of applications and/or interviews conducted by the current COC Chair, the finance officer from the Madera County Transportation Commission (MCTC), and a third mutually agreed upon individual preferably with a background in accounting and/or citizen oversight. Applicants with accounting, transportation, or government experience are encouraged to apply but this experience is not a requirement. Members will then be approved by the MCTA Board. Members must meet the following criteria:
• Be a United States citizen, over 18, and a resident of the District represented. • Not be a current or former elected official less than three years out of office. • Not be a public employee, spouse, or child of any of the MCTC member agencies or MCTC.
• Not be a former public employee of any of the MCTC member agencies or MCTC with less than three years from separation.
• Agree to complete California Statements of Economic Interest (Form 700) on an annual basis.

Appointments will be for four years with the first committee members from District 2 and 4 serving two years and four years thereafter. The COC will select a Chair every two years who will be responsible for conducting the meeting; however, this position has no greater authority than any other member. The Chair will make formal presentations to the MCTA Board on not less than a quarterly basis.

The Citizens Oversight Committee will be governed by its own bylaws which will be adopted by the Citizens Oversight Committee.

Annual Independent Audit and Annual Reporting
The COC may select qualified firms to provide an additional review of the completed annual fiscal and compliance audits, submitted expenditure reports, and any other available information to assure that the revenues expended are reasonable and compliant with the approved Expenditure Plan. The audits and the Annual Report must be published and made available to the public.

Sunset Date
7 This measure terminates in 20 years.

Chowchilla City CouncilJune 11, 2024

Chowchilla City Council
June 11, 2024