MINUTES
GATEWAY City Council Meeting
CITY or RNIA Council Chamber, Chowchilla City Hall
TO 130 S. 2nd Street, Chowchilla, CA 93610
PROSPERI 1073 Tuesday, August 27, 2024
EBRUARY Closed Session: 3:30 p.m. | Open Session: 4:00 p.m.
CALL TO ORDER/ROLL CALL: 3:34 PM
Mayor: Kelly Smith (absent)
Mayor Pro Tem: Waseem Ahmed
Council Members: Ray Barragan, John Chavez, Jeff Troost City staff and contract employees present: City Administrator Rod Pruett, City Attorney Mary Lerner, Police Chief Jeff Palmer, Fire Chief Fred Gaumnitz, Public Works Director Jason Rogers, Deputy Director of Recreation & Community Engagement Stacy Wisener, Finance Director Kerri Williams, IT System Administrator Carlos Berrocal, City Clerk Joann McClendon
CONSIDERATION OF APPROVAL OF AGENDA
Additions and/or Deletions:
Motion by Council Member Troost, Seconded by Council Member Barragan to Approve the Agenda as Presented. Motion passed with Mayor Smith absent.
PUBLIC ADDRESS - CLOSED SESSION
No one spoke.
CLOSED SESSION - 3:35 PM
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to litigation pursuant to Government Code Section 54956.9 (d) (2) or (3) Number of Cases: 1
OPEN SESSION - 4:08 PM
CLOSED SESSION REPORT: No reportable action.
PLEDGE OF ALLEGIANCE
INVOCATION: Pastor Pruitt
PRESENTATIONS/WORKSHOP - Section 1
PUBLIC ADDRESS
Congressman John Duarte Field Representative Kyle Savage endorsed a new law to support late-stage breast cancer bill, HR549, eliminating wait periods for patients waiting for treatments, among other things.
COUNCIL AND STAFF VERBAL REPORTS - Section 2
City Council Meeting MINUTES August 27, 2024
2.1 COUNCIL VERBAL REPORTS
Legislative, Collaborative Agency, Ad Hoc
Council Member Troost attended the Party in the Park.
Council Member Barragan also attended the Party in the Park event.
Mayor Pro Tem Ahmed met with the Mono Tribe counsel and discussed their September 7 groundbreaking at the casino site and their previous commitment statements. He also attended the Chowchilla Elementary School District's back to school breakfast event.
2.2 STAFF VERBAL REPORTS
City Administrator Pruett attended an Economic Development ad hoc meeting; met with Rancho Calera and Caltrans to go over commercial access; Met with QK Planner Annalisa Perea and Mr. Mikulako over the property at 235 Robertson Blvd.; he also attended CESD's opening day ceremonies; met with the California High Speed Rail for Fairmead consolidation project; attended a North Fork Tribe casino meeting with Council Member Ahmed and Mayor Smith and still have not received the county MOU on same; Measure N Oversight Committee meeting was held; and, met with QK to go over specific industrial plan updates.
City Clerk McClendon notified the Council on current vacancies on the Airport Advisory Committee (3), the Planning Commission (1), and the Measure N Citizens Oversight Committee (1). These will be advertised soon.
Deputy Director of Recreation & Community Engagement Wisener completed summer events ending with the party in the park; there will not be a little league fall season this year. Soccer is in full swing
Public Works Director Rogers met with Caltrans and Rancho Calera several times regarding the SR 99/233 Interchange project and Right-of-Way acquisition needs, and with HSR regarding the Fairmead Reimbursement Agreement. The nets for the Pickleball courts have been set up and staff has ordered the fencing. Once we receive it staff will install fencing in order to catch stray balls from players. He, Joe and Stacy met with the Adult Softball Recreation Board President.
They are requesting that we change our softball field seeding schedule so that they can have a Fall softball season at one of the fields this year. After a review of field conditions, we believe that we can accommodate their request and have notified them and are awaiting their response Finance Director Williams attended the Measure N Oversight Committee meeting to go over the Measure N report; working with auditors to schedule in fall to close out the 23/24 FY, and working on SAFER grant with Fire Chief Gaumnitz.
Fire Chief Gaumnitz reported on the recent calls for service on several local fires. Due to a pilot program in which FF's can sleep at the station, their response times have improved significantly. Sold t-shirts at the community party, and available online, of which proceeds will be donated to a community member going through cancer treatments.
Police Chief Palmer went over recent stats; attended a Greenhills HOA meeting discussing safety issues and will use Measure N proceeds to purchase additional LPR's to cover their area.
Also went over current staffing
CONSENT CALENDAR - Section 3
3.1 Approval of the August 13, 2024 City Council Meeting Minutes (McClendon)
3.2 Consideration and Acceptance of the July 2024 Financial Report (Williams) City Council Meeting MINUTES August 27, 2024
3.3 Consideration and Adoption of a City Council Resolution (47-24) Approving the Master Agreement Between the Madera County Transportation Commission and the City of Chowchilla for the Fiscal Year 2023/2024 Allocation of Regional Surface Transportation Program (RSTP) Exchange Funding and Authorizing the City Administrator or Designee to Sign Necessary Claim Forms to Obtain Future Funding (Rogers)
3.4 Consideration and Adoption of a City Council Resolution (48-24) Accepting Improvements and Authorizing the Filing of the Notice of Completion for the Prop 68 Grant Project - Pickleball Courts at Edward Ray Park (Rogers)
3.5 Consideration and Approval Regarding Continued Farm Lease of 145.5 Cropland Acre Identified as 4L SZ 1015, Tract 58, ASCS Farm 2497 (Future City Waste Water Treatment Plant Site) (Pruett)
Motion by Council Member Barragan, Seconded by Council Member Troost to Approve the Consent Calendar as Presented. Motion passed by roll call vote with Mayor Smith absent.
PUBLIC HEARINGS - Section 4
DEFERRED BUSINESS - Section 5
NEW BUSINESS - Section 6
6.1 Consideration and Adoption of a City Council Resolution (49-24) Approving a Professional Services Agreement Amendment with Precision Civil Engineering for the 2024-2032 Housing Element Allowing an Extension of Time to Complete the Performance of Services and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto (Pruett)
Motion by Council Member Barragan, Seconded by Council Member Chavez to Adopt City Council Resolution #49-24, Approving a Professional Services Agreement Amendment with Precision Civil Engineering for the 2024-2032 Housing Element Allowing an Extension of Time to Complete the Performance of Services and Authorizing the City Administrator or Designee to Execute all Related Documents Thereto. Motion passed with Mayor Smith absent.
6.2 Consideration and Adoption of a City Council Resolution (50-24) Authorizing the City to Enter into a Reimbursement Agreement with the California High Speed Rail Authority and Authorizing the City Administrator to Execute any Related Documents Thereto (Rogers)
Motion by Council Member Troost, Seconded by Council Member Chavez to Adopt City Council Resolution #50-24, Authorizing the City to Enter into a Reimbursement Agreement with the California High Speed Rail Authority and Authorizing the City Administrator to Execute any Related Documents Thereto. Motion passed with Mayor Smith absent.
6.3 Consideration and Adoption of a City Council Resolution (51-24) Amending the 2024/25 Salary Scale to Include Clerical/Recreation Aid Classification (Wisener) Motion by Council Member Barragan, Seconded by Council Member Troost to Approve City Council Resolution #51-24, Amending the 2024/25 Salary Scale to Include Clerical/Recreation Aid Classification. Motion passed with Mayor Smith absent.
City Council Meeting MINUTES August 27, 2024
6.4 Consideration and Adoption of a City Council Resolution (52-24) Awarding Consultant Services for Airport Engineering Services, and Planning & Environmental Consultant Services to Brandley Engineering, Inc. and Authorizing the City Administrator to Execute the Agreements on Behalf of the City (Rogers) Motion by Council Member Troost, Seconded by Council Member Barragan to Approve City Council Resolution #52-24, Awarding Consultant Services for Airport Engineering Services, and Planning & Environmental Consultant Services to Brandley Engineering, Inc. and Authorizing the City Administrator to Execute the Agreements on Behalf of the City. Motion passed with Mayor Smith absent.
6.5 Consideration to Appoint a Primary and up to Two Alternate Voting Delegates for the League of California Cities Business Meeting at the 2024 Annual Conference in Long Beach, California (McClendon)
It was the consensus of the City Council to appoint Council Member Chavez as the Primary and Council Member Troost as the Alternate Voting Delegates at the 2024 League of California cities Annual Conference Business Meeting.
ANNOUNCEMENTS - Section 7
SEP 2 LABOR DAY, CITY OFFICES CLOSED
SEP 10 CITY COUNCIL MEETING, CITY HALL, 4PM
SEP 18 PLANNING COMMISSION MEETING, CITY HALL, 5PM
ADJOURNMENT
Mayor Pro Tem Ahmed Adjourned the August 27, 2024 City Council Meeting at 4:46 p.m.
ATTEST: APPROVED:
1. Out
Joann AcClendon, CMC, City Clerk Mayor Kelly Smith